Brother FAX-195 User Manual

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Owner's Manual

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This unit generates, uses and can radiate radio frequency energy and if not instailed and used in accordance with the Owner's Manuai, may cause inter ference to radio and teievision reception, it has been tested and found to compiy with the iimits for a Ciass B computing device in accordance with the specifications of Subpart J of Part 15 of the FCC ruies, which are designed to provide reasonabie protection against such interference in a residentiai instaiiation. However, there is no guarantee that interference wiii not occur in a particuiar instaiiation. if this unit does cause interference (such as static) to radio or teievision reception, which can be determined by turning the unit off and on, the user is encouraged to try to correct the interference by employing one or more of the following measures:

- change the location of the receiving antenna (indoor type)

- move the unit away from the radio or TV

- plug the unit into a different outlet so that the unit and the radio or TV are on different branch circuits.

If necessary, the user should consult the dealer or an experienced radio/TV technician for additional suggestions. The user may find the following booklet prepared by the Federal Communications Commission helpful: "How to Identify and Resolve Radio-TV Interference Problems". This booklet is available from the U.S. Government Printing Office, Washington, D.C., 20402, Stock No. 004-000-00345-4.

Brother cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, indirect, special or consequential damages. There are no warranties extended or granted by this document.

The serial number may be found on the label affixed to the rear of the unit. For your convenience, note this number below and retain this Owner's Manual to serve as a permanent record of your purchase, in the event of a

theft or fire or for future reference. MODEL NO. FAX-195

NAME OF DEALER DATE OF PURCHASE

SERIAL NO.

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This equipment complies with Part 68 of the FCC Rules. On the rear panel of this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. You must, upon request, provide this information to your telephone company.

Ask your telephone company or installer to install the jack suitable for your device if such is not available.

The REN Is useful to determine the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number Is called. In most, but all areas, the sum of the RENs of all devices connected to one line should not exceed five (5.0). To be certain of the number of devices you may connect to your line, as determined by the REN, you should contact your local telephone company to determine the maximum REN for your calling area.

If your telephone equipment causes harm to the telephone network, the Telephone Company may discontinue your service temporarily. If possible, they will notify you In advance. But If advanced notice Isn't practical, you will be notified as soon as possible. You will be informed of your right to file a complaint with the FCC.

Your Telephone Company may make changes in its facilities, equipment, operations or procedures that could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service.

If you experience trouble with this telephone equipment, please contact the manufacturer's authorized service agency for Information on obtaining service or repair. The telephone company may ask that you disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning.

WARNING:

For protection against the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or Installing the equipment.

This equipment may not be used on coin service provided by the Telephone Company nor connected to party lines.

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NON-HEARING AID-COMPATIBILITY

The telephone with this equipment is not hearing aid-compatible.

FCC rules prohibit the use of non-hearing aid-compatible telephones in the following locations or

applications:

All public or semi-public coin-operated or credit card telephones.

Elevators, highways and tunnels (automobile, subway, rairoad or pedestrian) where a person

with impaired hearing might be isolated in an emergency.

Places where telephones are specifically installed to alert emergency authorities such as fire, police or medical assistance personnel.

Hospital rooms, residential health care facilities, convalescent homes, and prisons.

Workstations for hearing-impaired personnel. Hotel, motel, apartment lobbies: in stores where telephones are used by patrons to order

merchandise: in public transportation terminals where telephones are used to call taxis, or

to reserve lodging or rental.

Hotel and motel rooms. (At least ten percent of the rooms must contain hearing aid-compatible telephones: or contain jacks for plug-in hearing aid-compatible telephones which will be provided

to hearing-impaired customers upon request.)

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Contents Page

INTRODUCTION 1 PRE-INSTALLATION INSTRUCTIONS 2

Before removing the unit from the packing carton 2 Contents of the packing carton 2 Procedures for removing the unit from the packing carton 2

INSTALLING THE UNIT 3

1. II. Multi-line telephone connections III.

IV. GETTING FAMILIAR WITH THE UNIT HOW TO USE THE UNIT AS A CONVENIENCE COPIER BASIC FACSIMILE FUNCTIONS - TRANSMISSION AND RECEPTION

II.

III. FACSIMILE-RELATED PROGRAMMING OPERATIONS

II. Setting the RTI/TTI

III.

IV.

TELEPHONE

1. II. III.

Single-line telephone connections Electrical connection

Inserting the recording paper roll into the unit

Transmission of documents Reception of documents Password communication

Setting the FAX password Setting the Station ID

User-selectable switch

AND ANSWERING MACHINE FEATURES

How to use the FAX-195 as a telephone

The MEMO feature

Using the Telephone Answering Device

3 4 4 4

6 7 8

8 10 11

14 15 17

19 21 22

SYSTEM CONFIGURATION LIST CARING FOR YOUR FAX-195

TROUBLESHOOTING SPEED-DIAL DIRECTORY SPECIFICATIONS

28 29 30 32 33

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Definitions and explanations of certain terms which vou will encounter in the Owner's Manual

CCITT GROUP 3 A standard for facsimile transmission established by the CCITT -

the International Telegraph and Telephone Consultative Committee. Machines meeting this standard can tarnsmit a

standard page at speeds under 60 seconds. CONVENIENCE COPIER DIGITAL FACSIMILE FINE RESOLUTION

GREY SCALE

ICM

KEY SYSTEM

OFF-HOOK

OGM

ON-HOOK PBX

A copier used to make occasional copies.

Facsimile that transmits images in the form of discrete data bits.

203 X 196 lines per inch - a transmission mode used by facsimile

to transmit images containing a great deal of fine detail.

Shades of grey (16 in the case of your unit) that is used to provide

a faithful reproduction of photographic images.

Incoming message - the telephone message that is recorded on

the TAD (see below) of your facsimile unit.

A standard office-type telephone system where the telephone

sets have keys for selecting linesand functions.

A condition where your handset is off the hook (not in the

cradle).

Outgoing message - the message which you record on your

TAD and which is heard by the caller when he calls your unit

(when the TAD is on).

A condition where your unit is on the hook (in the cradle).

Private Branch Exchange - a computerized telephone switch

usually found in large organization which accepts calls from the

outside and transfers them to various extensions inside and

which routes calis from the inside to the outside.

PSTN

PULSE / TONE

STANDARD RESOLUTION 203x98 lines per inch - the transmission mode used by facsimile

TAD

USOC RJ11C JACK The standard modular single-line phone jack.

Public Switched Telephone Network - the public lines of the

telephone company. Types of dialing; Pulse is the rotary method, where the phone

system counts pulses (clicks) to determine the number you are dialing. Tone is the audio method where the system listens to the tones to determine the number you are dialing.

to transmit images containing typewritten or printed matter and less-involved drawings.

Telephone Answering Device - the built-in answering machine of your facsimile unit.

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INTRODUCTION

Thank you for purchasing the Brother FAX-195. This Owner's Manual will help you derive the fullest benefits from this powerful, compact and feature-rich facsimile transceiver.

The Brother FAX-195 is a modern, compact desktop digital facsimile unit. Its performance is compatible with CCITT Group 3. Therefore, your new FAX-195 Is compatible with most modern facsimile units.

The FAX-195 is the ideal low-volume stand-alone unit or a satellite unit in a larger facsimile network. Furthermore, the unit can be used as a convenience copier, a sophisticated business telephone and as a telephone answering device (TAD) with remote capabilities.

All of the Brother FAX-195 features can be easily learned by following step-by-step procedures listed on the following pages. As you become familiar with the features and operation of the unit, keep the Owner's Manual handy for quick reference and reminders.

The Owner's Manual provides a step-by-step description of the procedures you should employ in unpacking, installing and learning the operation of your Brother FAX-195 unit. If you follow these instructions, you will have no problem with either the installation or the operation of the unit.

To facilitate your understanding of the material, the Owner's Manual deals with each major concept and function pertinent to the installation and operation of the FAX-195 unit in a separate section. First, you will read the pre-installation instructions. Then, you will be shown

how to install the unit. Next, we will show you how to use the unit as a convenience copier. Although copying is not a major function, it is an easy one to learn and allows you to make sure that the unit is operating properly. Then, we will explain how to use the basic facsimile functions

- transmission and reception of documents. This will be followed up by a detailed description of certain facsimile-related programming operations. It is this programmability that makes the FAX- 195 such a powerful, feature-rich unit for its class. Next, we will explain the operation of the

telephone and the answering device features of the FAX-195, along with the phone-and-TAD- related programming operations. The Owner's Manual will be concluded by troubleshooting hints and a speed-dialing directory, as well as the unit's specifications.

Now, open the Owner's Manual to PRE-INSTALLATION INSTRUCTIONS (next page) and read the material carefully.

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PRE-INSTALLATION INSTRUCTIONS

BEFORE REMOVING THE UNIT FROM THE PACKING CARTON

The Brother FAX-195 is designed to operate in an office environment or at home, it is rugged,

reliable and virtually maintenance-free. However, to ensure years of trouble-free performance, please observe the following precautions:

Do not locate the unit near heaters, air conditioners, in direct sunlight or in extremely dusty environments.

• Install the unit on a flat level surface, such as a desk, a table, a typewriter or computer stand.

• Do not locate the unit where water or chemicals are likely to splash on it.

• Select a vibration-free area of your office.

• Locate the unit within 3 feet from a telephone wall jack.

• Locate the unit within 3 feet of a standard, grounded outlet.

• Avoid plugging in the unit into an outlet which is on the same line as an air conditioner,

a refrigeration unit, a copier, an electric typewriter or any other device that draws a lot of current in a relatively short period of time.

CONTENTS OF THE PACKING CARTON

The packing carton contains:

1. The Brother FAX-195 unit

2. One roll of Brother thermal recording paper

3. Telephone handset

4. Handset curled cord.

5. Telephone line cord

6. Owner's Manual

7. Wallet size function card

8. Warranty card

9. Test Sheet

10. AC power cord (permanently attached to the unit)

PROCEDURES FOR REMOVING THE UNIT FROM THE PACKING CARTON

1. Carefully open the carton (see the appropriate inscription on the carton)

2. Pull out the FAX-195 and the other devices together with the packing trays

3. Remove all packing trays and plastic from the unit

4. Take out the telephone line cord from the plastic packaging

5. Take out the telephone handset and the curled cord

6. Locate and take out the paper roll

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INSTALLING THE UNIT

I. SINGLE-LINE TELEPHONE CONNECTIONS

The simplest way to connect the Brother FAX-195 unit to the public switched telephone network (phone company lines) is to use a single telephone line. The connection is particularly simple if you have a modular wall jack. The most common modular jack is referred to as the USOC RJ11C jack. If you have such a jack, follow the instructions below. If your wall jack is not modular, it is very easy to convert the wall plug to a modular form. Conversion kits are available from your local phone company, an electronics / computer store (e.g.. Radio Shack) or

the AT&T Phone Center stores. To connect your FAX-195 to the telephone line, follow these steps:

• Connect one end of the curled handset cord to the handset and the second end to the

jack on the side of the facsimile unit.

• Take the telephone cord which is also included in the carton and connect one of its

plugs to the jack in the back of the FAX-195 unit and the second plug to your modular wall jack (USOC RJ11C). Now, the FAX-195 is connected to the telephone network.

Please see the illustration below for the telephone connections.

NOTE: If you have a MODULAR PHONE JACK (USOC RJ11C), simply plug the supplied phone cord into the wall jack.

If you have the older 4-PRONG JACK, you must use a modular 4-prong adapter USOC RJA1X. Plug the adapter into the wall jack and then plug the phone cord into the adapter. This is illustrated below.

ADAPTOR PLUG

MODULAR PLUG

to WALL OUTLET

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II. MULTI-LINE TELEPHONE CONNECTIONS

Most offices have key systems or PBXs. While in many cases it is relatively easy to connect the FAX-195 to a key system or a PBX, we suggest that you contact the organization which installed your company's telephone system and ask them to connect the FAX-195 to the system. If the FAX-195 is connected to a multi-line system, ask your installer to connect the FAX-195 to the last line on the system. This way, the FAX-195 will not be activated by every phone call coming into your office. The preferred solution is to ask the phone company to

assign a separate line to the facsimile unit. In this case, you can leave the unit in Automatic Answer Mode 24 hours a day and derive full benefits from its automatic, unattended operations capabilities.

III. ELECTRICAL CONNECTION

The FAX-195 can be plugged into any standard power (110 VAC) outlet. Simply make sure that the outlet is grounded and that it is not on the same line as appliances or office machines which tend to draw a lot of power in a very short period of time, such as refrigerators, copiers, etc. The FAX-195 power requirements are listed in the SPECIFICATIONS.

"CAUTION: BOTH ICM AND OGM MESSAGES WILL BE ERASED IN THE EVENT OF A POWER INTERRUPTION. CARE SHOULD BE EXERCISED WHEN UNPLUGGING THE UNIT OR TURNING OFF THE UNIT'S MAIN POWER SWITCH."

IV. INSERTING THE RECORDING PAPER ROLL INTO THE UNIT

Before reading the instructions for inserting the recording paper into the unit, please consider

these important notes:

NOTE 1 : The recording paper is heat-sensitive. Avoid exposure to high temperature, high humidity or direct sunlight. Keep the received documents (or copied documents) away from high temperature, direct sunlight, high humidity, alcohol, blueprints. Otherwise the documents may become discolored.

NOTE 2: The use of Brother Recording Paper is specifically recommended for this unit. The use

of paper not authorized by Brother may adversely affect the unit's performance and may void

Brother's product warranty.

Brother Recording paper has a red stripe indicator. Its appearance on your received or copied documents is a warning that the paper roll will be running out shortly. Replace the paper roll when you see the red stripe. Furthermore, Brother Recording paper has a black stripe at the end of the roll. If you had not changed the paper at the appearance of the red stripe, the unit will auto-matically stop when the black stripe appears. This feature works only with Brother

Recording paper on Brother facsimile units. Please note that Brother recording paper rolls are overwound (i.e., contain extra paper) so that you are not wasting paper when you remove the roll when the indicator appears.

"CAUTION: BOTH ICM AND OGM MESSAGES WILL BE ERASED IN THE EVENT OF A POWER INTERRUPTION. CARE SHOULD BE EXERCISED WHEN UNPLUGGING THE UNIT OR TURNING OFF THE UNIT'S MAIN POWER SWITCH."

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To insert the paper roll, follow these directions:

1. Press the recording paper cover button which is located at the right edge of the top of the machine. This opens the cover.

2. Hold the recording paper roll so that the free end of the paper points towards you from the top of the roll.

Be sure not to set the recording paper upside-down. If this happens, you will not get any images on reception or copying.

3. Simply drop in the paper into the unit. There is no need to thread paper! Make sure

that approximately 4 inches (10 cm) of paper protrudes from the unit.

4. Push the cover shut until you hear a click.

5. Cut off excess paper pulled out from the unit by tearing it off in one smooth movement

against the cutting edge of the paper cover.

This process is illustrated below.

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CONTRAST

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THE CONTROLS ON THE LOWER FRONT OF THE UNIT ARE:

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HOW TO USE THE UNIT AS A CONVENIENCE COPIER

1. Insert the original document face down into the unit's scanner, aligning the document’s left edge with the document guide.

2. Set the contrast switch (bottom front of the unit) to match the image density of the original (D for dark original, N for normal original and L for light original).

3. The FAX-195 offers three levels of RESOLUTION - STANDARD (used for typewrittenand typeset text and line drawings), FINE (used for newprint and detailed drawings andPHOTO (for photographs). The PHOTO mode offers sixteen (16) levels of grey scale for excellent reproduction of photographs. Piease note that the use of the PHOTO mode, while yielding superior quality copies of photographs, is quite a bit slow. Use this mode only when warranted.

4. Press the START/COPY button on the front panel. The START/COPY lamp will light. The unit will automatically select the FINE mode (the FINE lamp will light), unless you've pressed the FINE/PHOTO button to achieve the sixteen (16)levels of grey scale reproduction (in this case, the PHOTO and FINE lamps will light). The unit will automaticallty start drawing the original through the scanner and the copy will start emerging from the slot in the front of the unit. After the copying is completed, the unit

will emit a beep and you can tear off the copy. The original will have by now emerged on the other side of the scanner.

Do not cut the recording paper whiie copying because you may affect the copied image.

Copy one document at a time! If you wish to copy more than one page, wait until you

hear the short beep after the previous document has been copied. Insert the new document and press the START/COPY button again. Do not copy very thick pages (over 0.15mm thick). Do not copy wrinkled, wet, curled or torn documents. Do not copy documents printed on thick photographic paper, metal or textile. Do not copy documents that are too thin (tissue paper, tracing paper, etc.) Remove all staples and paper clips from the documents to be copied. Do not copy documents held together by scotch tape. Do not copy carbon paper. Do not copy documents whose surface is slippery.

Use copies duplicated by this machine as temporary copies only. If it is necessary to store a copy for a long time, use a copier to reproduce the original document or the copy made by this machine).

NOTE: The FAX-195 can function as a telephone while copying is in progress.

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BASIC FACSIMILE FUNCTIONS -

TRANSMISSION AND RECEPTION

I. TRANSMISSION OF DOCUMENTS

1. Insert the original document face down into the unit's scanner, aligning the document's left edge with the document guide. The unit will pull the original partly into the scanner. Insert one original sheet at a time! (see 4-f below).

2. Set the contrast switch (bottom front of the unit) to match the image density of the original (D for dark, N for normal, L for light original, respectively).

3. Specify the FINE or PHOTO mode by pressing the FINE/PHOTO button. Unless you

specify either of these modes, the unit will automatically select the NORMAL mode

Please note that NORMAL offers the fastest transmission speed, followed by FINE

and then the PHOTO (the slowest).

4. Pick up the handset. After you hear the dial tone, dial the other party's number.

(a) If a voice answers, ask the other party to activate manual fax reception (if the

other unit is a Brother unit, the other party will push the START/COPY button; if it is not a Brother unit, the other party may have to follow a different procedure).

(b) If the other unit is set to automatic facsimile reception, you will hear the fax

ready tone. Press the START/COPY button. The START/COPY lamp will

light up. As the transmission starts, the lamp will stay on until completion. (c) When the transmission is undenway, replace the handset in its cradle. (d) The original document will be pulled through the scanner. (e) When a page is transmitted, the unit will emit a short beep.

(f) To transmit more than one page, wait for the short beep referred to in (e) and

feedin the next page. If no new document is fed into a scanner following the short beep, a long beep will sound signifying the termination of the transmission mode. The unit will release the phone line.

You can use the REDIAL button for automatically redialing the last number dialed (if, for instance, it was busy when you first tried transmitting the document). To use this feature, simply press the REDIAL button.

You may dial a number with the handset in its cradle. This can be done by pressing the HOOK button and then dialing the number.

IMPORTANT TRANSMISSION INFORMATION:

• Transmit papers one at a time.

• Do not transmit very thick pages (over 0.15mm thick). If you have to transmit such pages, use a photocopier (not the FAX-195) to make a copy and transmit the copy instead.

• Do not transmit wrinkled, wet, curled or torn documents. Make a photocopy and transmit it instead.

• Do not transmit documents printed on thick photographic paper, metal or textile. Make a photocopy and transmit it instead.

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Do not transmit documents that are too thin (tissue paper, tracing paper, etc.) The thinnest paper suitable for transmission is 0.055mm. Make a photocopy and transmit it instead.

Remove all staples and paper clips from the documents to be transmitted. Do not transmit documents held together by scotch tape. Photocopy them and

transmit the photocopy.

Do not transmit carbon papers. Make a photocopy and transmit it instead. Do not transmit documents with slippery surfaces. Make a photocopy and transmit it.

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II. RECEPTION OF DOCUMENTS

The FAX-195 can receive manually or automatically. The choice is made by using the switch marked AUTO ANS (lower front end of the unit). The OFF position switches the unit to manual

reception and the ON position allows automatic reception.

A. Manual Reception

When the AUTO ANS switch is in the OFF position, the following should be done when the phone rings:

1. Lift the handset.

2. If you hear a series of fax beeps, you'll know that a fax message is coming in.

3. Press the START/COPY button. The START/COPY lamp will light up. As the reception gets underway, the lamp will stay on. You may replace the handset in its

cradle. The paper will start coming out of the slot.

4. When the reception is completed, the unit will emit a long beep.

5. Cut the recording paper with the received image. Make sure to do so only after the

long beep so as not to affect the quality of the received image.

B. Automatic Reception

When the AUTO ANS switch is in the ON position, the following will occur:

1. The unit will receive the fax message automatically after one (1) ring. If you wish the

unit to receive the fax message after six (6) rings, you have to program the User Switch to affect this change. This simple operation is explained on page 17.

2. The START/COPY lamp will light up. As the reception gets underway, the lamp will tay on. The paper will start coming out of the slot.

3. When the reception is completed, the unit will emit a long beep.

4. Cut the recording paper with the received image. Make sure to do so only after the long beep so as not to affect the quality of the received image.

NOTE: Remove a jammed document from the machine by opening the recording paper cover. Otherwise the receive operation will fail.

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III. PASSWORD COMMUNICATION

The FAX-195 has a password code feature. If your unit's password switch (lower front) is set, and so is the sender's or receiver's switch, and the two passwords do not match, it is impossible to receive or send a facsimile message. The password code feature is useful in insuring the confidentiality of facsimile communication and in preventing an influx of fax "junk mail." However, if set, it will inhibit the reception/transmission from/to non-Brother units and from/to non-Brother units with a different password code. Therefore, unless strictly necessary, we recommend that the password switch be left in the OFF position.

The programming of your password will be explained later. NOTE: When you send a document in password mode, the alarm may sound in the following

cases:

(1) The receiver's facsimile unit does not have a password function (2) The two paswords do not match (3) You called a wrong number (a variant of the first case) (4) The password switch of the receiving facsimile is set in the OFF position.

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FACSIMILE-RELATED PROGRAMMING OPERATIONS

Unlike most other facsimile units in this class and price range, the FAX-195 allows the user to program certain facsimile functions and parameters. These are:

I. The FAX Password Code (for password communication discussed above). II. Remote Terminal Identification (RTI) / Transmit Terminal Identification (TTI) telephone

number. This is the number that appears on the top of the page when the other party receives your message.

III. The Station ID (name or identifying numbers). This appears on the top of the page

when the other party receives your facsimile communication.

IV. User-selectable parameter settings (User-selectable Switches)

Telephone and TAD (Telephone Answering Device)-related programming is discussed in the subsequent section.

The programming is done using one or more of the following buttons:

HOOK FINE/PHOTO START/COPY -

STOP

The general programming procedure

The general procedure for setting any parameters (programming the functions) is:

1. Turn the power OFF (the switch is in the back of the unit)

"CAUTION: BOTH ICM AND OGM MESSAGES WILL BE ERASED IN THE EVENT OF A POWER INTERRUPTION. CARE SHOULD BE EXERCISED WHEN UNPLUGGING THE UNIT OR TURNING OFF THE UNIT'S MAIN POWER SWITCH."

Press the HOOK button and keep it depressed until FINE lamp starts to blink as you

turn the power back ON.

Press the FINE/PHOTO button —

1 time 2 times 3 times 4 times 5 times

Initiates parameter-setting operation Selects numbers from 1 to 9 Enters (registers) numbers selected by the FINE button

Lists parameter set status after setting Selects the number 0 Completes or interrupts the programming/selection process

To select the FAX PASSWORD SET mode To select the RTI/TTI SET mode To select the STATION ID SET mode To select the TAD SECURITY CODE SET mode To select the NUMBER OF ICM SET mode

Then, the START/COPY lamp blinks.

NOTE: The unit will go back into the stand-by (idle) status if any of the above buttons are not pushed within 60 seconds.

* This operation is related to the telephone and TAD operations and is discussed in a subsequent section.

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I. SETTING THE FAX PASSWORD The factory setting for this FOUR-DIGIT CODE is 0000. Here is an example of how you can

change this setting to 1204. As shown on page 12, the process of registering theFAX PASSWORD starts by pressing the

FINE/PHOTO button once in step 3. The following steps are:

4. Press the START/COPY button to print out the password that is currently registered

in the unit. The foilowing will be printed out:

***************

CURRENT FAX PASSWORD

*********************

FAX PASSWORD: 0000

**************************

5. To register the new password press FINE/PHOTO button once to seiect the first digit

II -j II

BROTHER FAX-195

**************************

6. Press START/COPY button to register this digit.

7. Press FINE/PHOTO button twice to select "2".

8. Press START/STOP button to register the "2".

9. To register the third digit - "0" - press START/COPY button. This both selects and registers a "0".

10. Press FINE/PHOTO button four times to select the final digit "4".

11. Press START/COPY button to register this final digit and the FAX-195 will automatically print out:

**** DO YOU WISH TO MAKE THE FOLLOWING CHANGE? *******

★ ★

* NEW FAX PASSWORD: 1204

* *

********************r -***********************************

‘BROTHER FAX-195*

The START/COPY lamp starts to blink when the printout is completed.

12. If your entries are incorrect, press the STOP button and then the START/COPY button. The FINE lamp starts to blink. This will bring you back to step 3 where you can

select this procedure all over again by pressing the FINE/PHOTO button once and going through the subsequent steps.

If your entries are correct, press the START/COPY button to complete the selection

of numbers. Now you have two choices. Choice (1) allows you to continue with registration of other parameters. To do so, you press START/COPY button again

which will bring you back to step 3 above and where you can use the FINE/PHOTO

button to select the desired parameter. Choice (2) is to terminate the registration process by pressing the

STOP button.

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II. SETTING THE RTI/TTI

A brand-new unit does not come with a pre-registered Remote Terminal Identification (RTI) / Transmit Terminal Identification (TTI) number. You can register your own number of up to twenty (20) digits. Here is an example of how you can register "201 981 0300".

As shown on page 12, the process of registering the RTI/TTI starts by pressing FINE/PHOTO button twice in step 3. The following steps are:

4. Press the START/COPY button to print out the RTI/TTI number currently registered in the unit. The unit will print out the following:

**** ***************,

CURRENT RTI/TTI NUMBER

*********************

RTI/TTI NUMBER:

***********WWWWWW******* ****************************

BROTHER FAX-195

5. Press FINE/PHOTO button twice to select the first digit "2".

6. Press START/COPY button to register this selection.

7. To register the second digit - "0" - press START/COPY button. This both selects and registers a "0".

8. Press FINE/PHOTO button once to select the third digit - "1".

9. Press START/COPY button to register this digit.

10. Press FINE/PHOTO button ten (10) times to select a space.

11. Press START/COPY button to register this space.

12. Continue this operation until you have selected and registered the final digit.

13. Press the STOP button to initiate the automatic printing of:

**** DO YOU WISH TO MAKE THE FOLLOWING CHANGE? ******* * *

* NEW RTI/TTI NUMBER: 201 981 0300

********************

BROTHER FAX-195

***********************************

The START/COPY lamp will start to blink when the printout is finished.

14. If your entries are incorrect, press the STOP button and then the START/COPY

button. The FINE lamp will blink. This will bring you back to step 3 where you can select this procedure all over again by pressing the FINE/PHOTO button twice and going

through the subsequent steps.

which will bring you back to step 3 above and where you can use the FINE/PHOTO

button to select the desired parameter. Choice (2) is to terminate the registration

process by pressing the STOP button.

Page 21

III. SETTING THE STATION ID

A brand-new unit does not come with a pre-registered Station ID. You can register up to fifty

(50) aipha-numeric characters for this ID. You can register a mixture of letters and numbers, e.g., XYZ Co. District 13, or you can register ail letters or all numbers. Here is an example of how you can register an ail-character ID - "BROTHER U.S.A.".

As shown on page 12, the process of registering the STATION ID starts by pressing the

FINE/PHOTO button three (3) times in step 3. The following steps are:

Press the START/COPY button to print out the STATION ID currently registered in the unit. The unit will print out the following:

CURRENT STATION ID

I****** *********************

STATION ID:

************************** **************************

To register the letter B, look at the table on the next page and locate "B". Underneath

BROTHER FAX-195

it you will see the number 34. Thus, press FINE/PHOTO button three (3) times, then press START/COPY button to register "3". Then, press FINE/PHOTO button four (4) times and then START/COPY button to register the "4." This registers the letter

"B."

To register the letter R, look at the table and locate "R". Underneath it you will see the

number 50. Press FINE/PHOTO button five (5) times, press START/COPY button to register "5". Then, press START/COPY to register and select the "0." This registers "R".

To register the letter O, look at the table and locate "O". Underneath it you will see the number 47. Press FINE/PHOTO button four (4) times, then press START/COPY button to register "4". Then, press FINE/PHOTO button seven (7) times and then START/COPY button to register the "7." This registers the letter "O." Continue this procedure until you've registered the word "BROTHER."

To register a space, look at the table and locate "BLANK". Underneath it you will see the number 00. Press START/COPY button twice to register "00". This registers a

blank space.

9. Continue this operation until you have selected and registered the entire STATION ID.

10. Press the STOP button to initiate the automatic printing of: **** DO YOU WISH TO MAKE THE FOLLOWING CHANGE? *******

* *

* NEW STATIONS ID: BROTHER U.S.A.

* *

********************FAX"100***********************************

The START/COPY lamp starts to blink when the printout is completed.

Page 22

11. If your entries are incorrect, press the STOP button and then the START/COPY button. This will bring you back to step 3 where you can select this procedure all over again by pressing the

FINE/PHOTO button three (3) times and going through the

subsequent steps. If your entries are correct, press the START/COPY button to complete the selection

of numbers. Now you have two choices. Choice (1) allows you to continue with registration of other parameters. To do so, you press START/COPY button again

which wili bring you back to step 3 above and where you can use the FINE/PHOTO

button to select the desired parameter. Choice (2) is to terminate the registration process by pressing the

STOP button.

THE CHARACTER CODE CHART

BLANK

00 01

( )

08 09 10

0 1

16 17 18

8 9

25 26 27 28 29 30 31

A B

33 1 J

02 *

■

$ 04

11 12

D E

35 36

05 06

—

5 6

21 22

K L M N

& f

38 39

■

40 41 42

Q 49

56 57

58 59 60 61

[

45 46

]

Example: BROTHER = 34, 50, 47, 52, 40, 37, 50 Example: 201 = 18,16,17

—

Page 23

IV. USER-SELECTABLE SWITCH

The FAX-195 offers a number of user-selectable functions via the User Selectable Switches which are initially programmed as 0000000 by the factory. Each of these digits is a "switch" that controls a specific parameter of the facsimile machine.

Digits

Digit 1; Digit 2: Digits 3 and 4: Digit 5: Digit 6 Digit 7

The following table summarizes the digits, the items they control, the factory settings, the

optional settings and the new codes for the optional settings. Remember, the factory settings are all Os!

Digit No. Item controlled Factory Set & Code Optional Setting & Code

1 2 • 3 & 4

5 NOT USED 6 End-of-page mark 7

Parameters they control

The transmission speed The presence or absence of audible tone The resolution mode - NORMAL, FINE, PHOTO.

NOT USED The presence or absence of end-of-page mark The number of rings in the facsimile auto answer mode

G3 transmission speed Audible tone Resolution mode NORMAL (00)

Number of rings in auto answer mode

4800 bps (0) 2400 bps (1)

Present (0)

Present (0) 1 ring (0)

Absent (1) FINE (10) PHOTO (grey scale) (11)

Absent (1) 6 rings (1)

For example, when the factory selected for digits 3 and 4 the setting of 00, the FAX-195 will

automatically select the NORMAL mode as the "home position". However, if most of your transmissions are of photographs, you may wish to change the "home position" to PHOTO (by setting the digits 3 and 4 to 11.

Page 24

To set a user-selectable function:

1. Turn the power OFF. "CAUTION: BOTH ICM AND OGM MESSAGES WILL BE ERASED IN THE EVENT

OF A POWER INTERRUPTION. CARE SHOULD BE EXERCISED WHEN UNPLUGGING THE UNIT OR TURNING OFF THE UNIT'S MAIN POWER SWITCH."

Turn the power ON again while depressing the FINE/PHOTO button.

The unit will automatically print out:

**** ***********CURRENT USER SWITCH SETTING***“************

* *

* USER SWITCHES: 0000000

* *

************************** gpQ-|-|_l^p FAX“1 Q5**************************

The FINE lamp will blink.

Select the digit you wish to change and press the FINE/PHOTO button the appropriate number of times. For example, to select digit 2, press FINE/PHOTO button twice.

Press START/COPY button to enter the selection.

Now, you can change the factory setting of "0" to the optional setting of "1". To enter "1", press FINE button once. Press START/COPY button to register this choice. (Note that pressing theSTART/STOP button without pressing FINE/PHOTO button beforehand, selects and registers a "0"). The unit will automatically print out:

**** DO YOU WISH TO MAKE THE FOLLOWING CHANGE? *******

* *

* NEW USER SWITCHES: 0100000

* *

********************r

|[zp^ FAX "100***********************************

The START/COPY lamp will start to blink.

7. If your entries are incorrect, press the STOP button and then the START/COPY button. The FINE lamp will start to blink. This will bring you back to step 4 where you

can select this procedure all over by pressing the FINE/PHOTO button five (5) times and then going throrough the rest of the procedure.

If your entries are correct, press the START/COPY button to complete the selection

of numbers. Now you have two choices. Choice (1) allows you to continue with registration of other switches. To do so, you press START/COPY button again which

will bring you back to step 4 above and where you can use the FINE/PHOTO button to

select the desired switch. Choice (2) is to terminate the registration process by pressing the STOP button.

NOTE: Your entries, e.g., the RTI/TTI and user switch, etc. can be verified by printing out the

SYSTEM CONFIGURATION LIST. We will explain how to do this in a later section.

Page 25

TELEPHONE AND ANSWERING MACHINE FEATURES

I. HOW TO USE THE FAX-195 AS A TELEPHONE

The FAX-195 possesses very sophisticated telephone capabilities. Yet, these capabilities are easy to use.

Please note that the FAX-195 can be used for voice conversation even when the unit is set to

automatic facsimile answer mode or when the unit is copying a document.

A. Telephone Controls

All numbers are dialed from the numeric key pad on the control panel of the FAX-195. This pad Is Identical to the standard touch-tone telephone dial.

The four buttons to the left of the telephone key pad are used (from the top) as follows:

• PAUSE - When pressed, a 3.7 second pause is generated. This button has other uses in telephone-related programming (see below).

REDIAL - Pressing this button makes the phone automatically redial the

last number dialed. This button has additional uses (see below).

SPEED DIAL -

HOOK

The other telephone-related controls are located at the back of the unit:

• PULSE/TONE Selects rotary vs. tone mode of operation

• RINGER VOLUME Offers three settings - High, Medium, Low

• SPEAKER VOLUME This control provides continuous volume adjustment from

B. Using the handset

The handset of the FAX-195 is used just like any other handset of a standard telephone. Please note the volume adjustment switch on the inside of the handset.

Presssing this button initiates speed dial calls. This key Is also used to program the speed dial numbers into the unit's memory.

Pressing this button allows you to initiate phone and fax calls

while the handset is on-hook. The built-in speaker (under the

handset) allows hands-off operation of the FAX-195 while

dialing. This button has other uses (as we've discussed in facsimile-related programming). Please note, however, the

FAX-195 is NOT a "speaker phone!"

HIGH (H) to LOW (L).

Page 26

C. Standard dialing

There are two ways to dial a telephone call or a fax call:

1. OFF-HOOK — Lift the handset, dial the number after hearing the dial tone.

2. ON HOOK — Make sure that the unit's power is ON. Press the HOOK button and you can dial with the handset in its cradle after hearing the dial tone from the speaker. The speaker is located under the handset.

D. Using the redial function

Redialing can be performed only immediately following a dialing (i.e., after you’ve dialed using OFF-HOOK, ON-HOOK or Speed Dialing). The redial memory accepts up to 31 digits in TONE mode or 32 digits in PULSE mode. If the number you've dialed has more than these numbers of digits, redial will not work.

If you wish to keep the number you are dialing confidential and do not wish anyone to call it after you leave the office or your desk unattended, simply press the redial buttom twice after completion of dialing. The redial function will not function.

E. Speed Dialing

The FAX-195 allows you to program and use up to twenty (20) pre-recorded numbers of 16 digits (in pulse mode) or 15 digits (in the tone mode) each. If you need more digits, say for

credit card calls or international calls, you can program and use more than one location for this longer number because the FAX-195 allows "chain dialing" (i.e, pressing several speed-dial codes in sequence).

To program your most frequently-used telephone and fax numbers follow this procedure:

1. With the handset ON HOOK (in the cradle), press the SPEED DIAL button.

2. Dial the desired telephone or fax number (up to 15 digits in TONE MODE, up to 16 digits in PULSE mode).

3. Press the SPEED DIAL button again.

4. Assign this number a two-digit code, starting with 00 and going up to 19 (this covers

the entire 20 allowable numbers). Dial in this 2-digit code.

5. You can stop now or continue inputting the remainder of your frequently-used numbers by returning to Step 1.

To use the speed-dialing feature of this unit, follow this procedure:

1. Lift the handset or press the HOOK button.

2. Press the SPEED DIAL button after hearing the dial tone.

3. Dial the 2-digit code for the desired number.

To erase a programmed speed-dial number, follow this procedure:

1. Press the SPEED DIAL button twice

2. Press the 2-digit code for the number you wish to erase from the memory.

Page 27

F. Using the PAUSE button

If communicating from a PBX extension, the PAUSE button should be used. Pressing PAUSE

key between the numbers builds in 3.7 seconds delay needed to access the PBX's second dial tone. If a longer time is needed, such as in case of overseas calls, pressing the PAUSE button several times can stack a number of pauses (e.g., pressing it twice will give you 3.7 sec. x 2 =

7.4 sec. delay).

Pressing the PAUSE button, the REDIAL button or flipping the PULSE/TONE switch during a

redial operation or a speed-dialing operation releases the pause. Using the same controls once can also release a multiple stacked pause.

II. THE MEMO FEATURE

Your FAX-195 provides you with an ability to record a voice memo which can be used by you as a memory-jogger or be accessed by a member of your family or a co-worker when you are out.

A. Recording the memo

To record a memo follow these steps:

1. Make sure that the TAD (Telephone Answering Device) is OFF (check this by looking at the TAD lamp to make sure it is OFF).

2. Press the MESSAGE and RECORD buttons simultaneously. A short beep (1 sec.) will be heard and the MESSAGE and RECORD lamps will flash. You may release the MESSAGE button but keep the RECORD button depressed while you are recording the memo. If the message memory is full (see the section on ICM below), you will hear an alarm.

3. When you hear a beep, you can start recording your memo (without releasing the RECORD button). The recording time available for messages is variable (see the section on ICM below). Five seconds before your allotted time runs out both the MESSAGE and the RECORD lamps will start flashing faster.

B. Accessing the memo

Since the MEMO and the telephone messages recorded by the TAD utilize the same memory, the method of retrieving a recorded memo is identical to that of retrieving a telephone message. This procedure is described below (lll-C).

Please note that the MESSAGE lamp provides the following information:

No callers' messages or memos recorded

Memo(s)/Messages recorded

ICM memory is full

The lamp is OFF. The lamp is ON. The lamp is flashing.

Page 28

III. USING THE TELEPHONE ANSWERING DEVICE (TAD) A. Recording the Outgoing Message (OGM)

• Press the TAD button

• Press the RECORD button. You will hear a short beep. This button must be held depressed for the entire time while you are recording the outgoing message. The RECORD lamp will start blinking. You have 16 seconds in which to record the OGM (outgoing message). During the last 5 seconds the lamp will blink rapidly. After the 16 seconds the unit will beep again and will stop recording the message. Of course, the recording will stop prior to 16 seconds if you release the RECORD button.

The FAX-195 is unique among facsimile machines in that a caller, even with a fax message can

hear your voice (provided the TAD is ON). This is illustrated in the sample OGM below:

"This is (your name / company name). Sorry, we are not available now. Leave a messageafter the tone. You have 16 seconds for your message. If you wish to send us a facsimile message, push the STAR (*) button on your telephone keypad when you hear our message or simply hit the START button after the second tone."

NOTE: The OGM can say "28 seconds" instead of "16 seconds" or whatever number you've selected. The method of selection is discussed below. The timing (i.e., 28 seconds or 16 seconds) refers to the length of the ICM - the incoming message, i.e., the message left by a caller on your TAD.

When the caller presses the STAR (*) button within five (5) seconds after hearing your OGM,

the FAX-195 will change from TAD mode to facsimile mode. If the STAR (*) button is not

pushed, the unit will beep and the caller can record a message. After the caller's message is recorded, the unit beeps again and the unit goes into the fax mode. If no fax message is

forthcoming within 30 seconds, the FAX-195 releases the phone line.

If you are present while all of the above is going on, you can hear the entire above operation using the monitor mode through the speaker.

The TAD function of the FAX-195 is an enhancement of the unit's facsimile capabilities. Even though the unit cannot record very long messages (as can be done on traditional answering

machines), the FAX-195 offers remarkable flexibility with a high quality TAD. Since the initial

connection is the most expensive part of the phone call, the roll-over from TAD to FAX saves

money because it allows TAD and facsimile functions to be performed on one phone call.

B. Playback of the OGM

To verify that you've recorded an appropriate message, press the TAD button. The TAD lamp will light. The OGM message will be heard over the unit's speaker. If you are dissatisfied with the message, simply press the RECORD button and the unit will be available for re-recording of the message.

Page 29

C. Playing back the callers' messages and voice memos

If someone called your unit and left a message or you and/or a member of your family or

someone in your office left a voice memo, the MESSAGE lamp will light. To retrieve the

message, disengage the TAD by pressing the TAD button (to check this, see whether the TAD

lamp is OFF). Then press the MESSAGE button. You will hear the recorded message through the unit's speaker. If there is more than one message, the unit will emit a 3-second beep between messages.

To skip to the next message, press the MESSAGE button while a message is playing. The unit

will emit a 1-second beep before the next message.

If you need to stop the playback of a caller's message or a memo, press MESSAGE and STOP buttons during the playback or during the beeping between the messages or memos.

If you had to stop listening to recorded messages during a message-separating beep, and you now wish to resume listening, you can do so in two different ways:

1. Pressing the MESSAGE button once will play back the messages from the top of the very first message.

2. Pressing the MESSAGE and START/COPY buttons together will let you resume the playback just before the point where you've stopped earlier.

If you had to stop listening to playback in the middle of a message —

1. Pressing the MESSAGE button will start you off at the very beginning of the recorded messages.

2. Pressing the MESSAGE and the START/COPY button will start you off with the message which was interrupted.

D. Erasing the messages/memos

Make sure that the TAD switch is OFF. To erase a message or a memo press the FINE/PHOTO and RECORD buttons simultaneously

while the message or memo is playing or during the beep following this message. You will hear a

1 -second beep and the message or memo will be erased.

To erase all messages or memos, press FINE and RECORD buttons when the message or rmemo

is not playing. You will hear a 3-second beep.

E. Remote operation of the TAD

The messages recorded on your FAX-195 TAD can be retrieved from any touch-tone tele-phone, provided, you know the security code (to be described below in F). This is how the remote operation works:

1. Dial the telephone number of your FAX-195 unit.

2. When you hear the OGM (your Outgoing Message), press the # button repeatedly until you hear a short beep (1 second).

3. Dial in the 3-digit Security Code within 15 seconds of hearing the beep. If the code is

correct, you will hear a short beep (1 second). If the code is incorrect, you will hear a

series of short beeps. Try again!

Page 30

IMPORTANT NOTE: If there are no messages on your TAD, you will hear a series of short beeps.

Now, you are ready to request the FAX-195's TAD to perform some functions. These functions and the remote commands needed to activate them are shown in the table below.

FUNCTION Play back message/memo # 1 0

• Pressing * while message/memo is playing will bring you forward to the following message/memo.

Erase message/memo #20

COMMAND

# 1 1

# 1 2

# 1 3

#2 1

#2 2 #2 3

• You may continue this until #28 if messages.

Record message/memo #30 Record/Change OGM #40

Playback OGM #41 FAX message count #50

VOICE message count #60

the Number of ICM is set at eight (8) 14-second

DESCRIPTION

All messages First message Second message Third message

Record new message at once

Maximum of 255 messages are counted. The counter is cleared each time the unit is set to TAD.

Counts the number of ICM in TAD.

TAD OFF #70 TAD ON #71

AUTO PAGE OFF AUTO PAGE ON

Terminate Remote Control #90

NOTE: A short beep is heard repeatedly for 30 seconds when each function has been

completed. To continue with another function, press # within 30 seconds after a 1 sec. beep. The FAX MESSAGE COUNT is a feature unique to Brother. Its main purpose is to save you a

trip to check on the arrival of that important fax message you've been waiting for. If the count

is zero, there is no need to rush back.

#80

# 8 1

Turns the TAD off. Turns TAD on.

Turns off the AUTO PAGE function. Turns ON the AUTO PAGE function.

Terminates the operation. If you do not order this termination, the unit will cut the connection automatically in 30 seconds unless you issue another command.

Page 31

F. Setting the TAD security code

The TAD security code is a three digit number that is designed to prevent unauthorized remote access to the messages recorded on your TAD. The factory setting is 000. To set your own code, follow this procedure:

1. Turn the power OFF.

"CAUTiON: BOTH ICM AND OGM MESSAGES WILL BE ERASED IN THE EVENT OF A POWER INTERRUPTION. CARE SHOULD BE EXERCISED WHEN UNPLUGGING THE UNIT OR TURNING OFF THE UNIT'S MAIN POWER SWITCH."

2. Press the HOOK button and keep it depressed until FINE lamp blinks as you turn the power back ON.

Press the FINE/PHOTO button four (4) times to select the TAD Security Code Set

3. Mode.

Press the START/COPY button to print out the current security code. You will see:

**** *********CURRENT TAD SECURITY CODE********************* * *

* TAD SECURITY CODE: 000

* *

*********************w***gpQ1-|_j^|;^ FAX ■] Q^***************************

To register a new TAD Security Code, say, 104, press FINE/PHOTO button once to select the first digit "1".

Press START/COPY button to register this digit.

Press START/COPY button (don't touch the FINE/PHOTO button) to register "0". Press FINE/PHOTO button four (4) times to select the final digit "4".

Press START/COPY button to register this final digit and the FAX-195 will

9. automatically print out:

**** DO YOU WISH TO MAKE THE FOLLOWING CHANGE?

* NEW TAD SECURITY CODE: 104

*ifki(ieickitici(***ieicieic-kic*****itiie*

BROTHER FAX-195

■ kic***-k*ie-kicicicitirkicicici(*ie***ic*1cic

The START/COPY lamp will start to blink when the printout is finished.

10. If your entries are incorrect, press the STOP button and then the START/COPY button. The FINE lamp will start to blink. This will bring you back to step 3 where you can select this procedure all over again.

which will bring you back to step 3 above and where you can use the FINE/PHOTO

button to select the desired parameter. Choice (2) is to terminate the registration process by pressing the STOP button.

Page 32

How to change the number of ICM

The unit can record a total of 112 seconds of messages and memos. The factory setting breaks up this up into seven (7) messages of 16 sec. each. It is possible, however, that you would

prefer longer messages or shorter messages. Since the total time must stay as 112 seconds, the longer the message the smaller the number of messages. The table below summarizes your choices:

ICM TIME SELECTION

14 seconds 16 seconds 18 seconds

22 seconds

NUMBER 8

7 (this is 6 5

28 seconds 4 37 seconds

Let us change ICM to 4 messages of 28 seconds each. Follow this procedure:

1. Turn the power OFF.

"CAUTION: BOTH ICM AND OGM MESSAGES WILL BE ERASED IN THE EVENT

OF A POWER INTERRUPTION. CARE SHOULD BE EXERCISED WHEN

UNPLUGGING THE UNIT OR TURNING OFF THE UNIT'S MAIN POWER SWITCH.

2. Press the HOOK button and keep it depressed until the FINE lamp blinks as you turn the power ON.

3. Press the FINE/PHOTO button five (5) times to select the Number of ICM Set Mode.

4. Press the START/COPY button to print out the current security code. You will see:

**** ***************Q^p^p^^^-|- OF iQi^*********************

* *

* NUMBER OF ICM: 7

* w

**********************^FAX 10^******************************

5. To register the new number of ICM press FINE/PHOTO button four (4) times (for 4 messages).

6. Press START/COPY button to register this digit and the unit will print out the following:

**** DO YOU WISH TO MAKE THE FOLLOWING CHANGE? *******

* *

* NEW NUMBER OF ICM: 4

* *

************************** ||^|~| "j Q^*****************************

The START/COPY lamp will start to blink when the printout is completed.

Page 33

7. If your entries are incorrect, press the STOP button and then the START/COPY

button. This will bring you back to step 3 where you can select this procedure all over

again.

If your entries are correct, press the START/COPY button to complete the selection of numbers. Now you have two choices. Choice (1) allows you to continue with registration of other parameters. To do so, you press START/COPY button again which will bring you back to step 3 above and where you can use the FINE/PHOTO button to select the desired parameter. Choice (2) is to terminate the registration process by pressng the STOP button.

NOTE: You can use numbers 3 - 8 for FAX-195.

H. The TAD and the auto-receive functions

If you have not set both, the TAD and the AUTO ANSWER functions on your FAX-195 and

someone is calling your unit, these units will, after 15 rings:

• Enter the TAD mode after 15 rings if the OGM is recorded and the ICM is not full. The OGM will start after 15 rings. After completion of this call, the unit will revert to its original status - no TAD and no AUTO ANSWER.

Enter the AUTO ANSWER mode if the OGM is not recorded or the ICM is full.

I. Toll-saver feature

This function works on the FAX-195 in the TAD mode as follows. The unit's TAD will answer your call on:

• 5 rings if there is no message - then, after 5 rings the OGM will go on. Thus, unless you wish to record a message on your unit via the remote TAD feature, you can hang up before the 5-th ring and save the cost of a completed phone call.

• 2 rings if there is a message or messages. The OGM will start after 2 rings and you can use remote control procedures to pick up the message.

• 2 rings if the ICM is full. Then, after 2 rings. Auto Answer will go on.

J. The auto-page function

The FAX-195 has a unique feature - the Auto Page Function. This feature makes it possible to have your FAX-195 page you at an assigned telephone number every time it receives a message. This switch is located on the back of the unit. To utilize this capability:

1. Record the telephone number at which you wish to be paged as the 19-th speed dial number. Only one PAUSE can be entered in this telephone number for Auto Page.

2. Turn the Auto Page Switch ON and the PAGE lamp will go on. When a message comes into your FAX-195, it dials the number which you have recorded and when you pick up the receiver you will hear short beeps. Give the system 15 seconds and then pick up the message (ICM) using the remote playback feature. Note that the auto paging call will ring up to 15 times and will repeat up to three times at 10 minute intervals unless the ICM is played back via remote control.

3. To cancel this function, simply turn the Auto Page switch OFF.

Page 34

SYSTEM CONFIGURATION LIST

Earlier in this Manual we have shown you how to program certain facsimile, telephone and TADrelated fucntions. You can print out a report — the SYSTEM CONFIGURATION LIST that will summarize every parameter which you may have changed.

To print out the SYSTEM CONFIGURATION LIST follow this procedure:

1. Turn the power OFF.

"CAUTION: BOTH ICM AND OGM MESSAGES WILL BE ERASED IN THE EVENT OF A POWER INTERRUPTION. CARE SHOULD BE EXERCISED WHEN UNPLUGGING THE UNIT OR TURNING OFF THE UNIT’S MAIN POWER SWITCH."

2. Press and hold the START/COPY button and turn the power back ON.

3. The unit will print out the SYSTEM CONFIGURATION LIST.

The list for the FAX-195 is, for example:

***•***★ **★ ******★ •**•**■*•************

SYSTEM CONFIGURATION LIST

PARAMETER

1. FAX PASSWORD

2. RTIANDTTI

3. STATION ID

4. TAD SECURITY CODE

5. NUMBER OF ICM

USER SWITCHES

1. TRANSMISSION SPEED

2. AUDIBLE TONE 3,4. RESOLUTION MODE

5. NOT USED

6. END OF PAGE MARK

7. NUMBER OF RINGS IN AUTO ANSWER

******-k***ie********ie**ie*ie*******ie**icic*

BROTHER FAX-195

’**★ ****★ ***★ ★ *****'***★ ******♦

1204 201 981 0300 BROTHER U.S.A. 104

0: 4800 bps

0: PRESENT

00: NORMAL

0: PRESENT

1: SIX RINGS

*****************************************

Page 35

CARING FOR YOUR FAX-195

Optimum print quaiity can be maintained if the scanning and printing area are cleaned after using

three or four rolls of recording paper. The procedure is explained below:

I. CLEANING THE PRINTING AREA

• Remove the recording paper roll from the unit.

• Using an applicator or a soft cloth soaked in alcohol, gently remove any dirt from the printing head. Do not use organic solvents, such as benzene or thinner.

• Use a dry cloth to gently wipe off any dirt from the rubber roller and the recording paper holder.

II. CLEANING THE SCANNING AREA

• Using an applicator or a soft cloth soaked in alcohol, gently remove any dirt from the scanner and the document pressure bar. Do not use organic solvents, such as benzene or thinner.

III. CLEANING THE BODY OF THE UNIT

• Use a dry cloth to gently wipe off any dirt from the body of the unit. Remove visible dirt and dust.

• Do not use water, alcohol, thinner or any other organic solvent.

Page 36

TROUBLESHOOTING

If you are having trouble with the image quality in TRANSMIT or RECEIVE modes, try the unit in

the COPY mode. If this test gives you a good reproduction, the problem is not with your unit

but with the other unit or the telephone lines. If this GUIDE does not help you in solving a problem with your unit, please call our service at:

1-800-284-4FAX

I. TRANSMITTING

SYMPTOM POSSIBLE CAUSE ACTION

No lamp indications on cover. Power switch is turned on

but power lamp does not light.

Faint drawings or characters

are not reproduced when sending or copying

Document jam

Is the power cord plugged in?

Contrast switch set wrong. Change Contrast switch on the

Document jammed in transmitting

section.

Plug In power cord.

front of the unit to "L" (Light setting).

1. Turn the power off. "CAUTIONiBOTH ICM AND OGM MESSAGES WILL BE ERASED IN THE EVENT OF A POWER INTERRUPTION. CARE SHOULD BE EXERCISED WHEN UNPLUGGING THE UNIT OR TURNING OFF THE UNITS MAIN POWER SWITCH."

2. Pull up on the control panel to open

it up.

3. Remove the jammed document.

4. Close cover making sure that you

hear it click into place.

5. Do not retransmit this document but

make a copy of it first.

Error indicator is lit

Communications error has 1. Redial and try transmission occured - this Is usually caused again. by a bad phone line.

2. if you get failure again, call the

distant location and verify If their unit is functioning and that it Is a Group 3 fax terminal. If it is not working, have them call their service. If it is not a Group 3, then you cannot transmit to them at all.

Page 37

RECEIVING

SYMPTOM

Received copies are blank

The telephone rings continuously

Recording paper Is jammed

POSSIBLE CAUSE

1. The paper roll is in

backwards.

2. Wrong type of paper.

1. Auto answer is turned off.

2. No power.

3. No recording paper roll

Paper is jammed in receiving

ACTION

1. Reload the paper roll correctly.

2. Replace with proper thermal

recording paperpaper.

1. Turn auto answer switch ON.

It is located on the front of the unit.

2. Check outlet voltage.

3. Load the new paper roll.

1. Turn the power off. "CAUTION.BOTH ICM AND OGM MESSAGES WILL BE ERASED IN THE EVENT OF A POWER INTERRUPTION. CARE SHOULD BE EXERCISED WHEN UNPLUGGING THE UNIT OR TURNING OFF THE UNIT'S MAIN POWER SWITCH."

2. Press the recording paper cover

button to open the cover.

3. Remove the paper roll and tear off

the jammed paper.

4. Reload the paper roll.

5. Close the cover making sure you

hear it click into place.

6. Tear off excess paper.

Error indicator is lit Communications error has

occured - this us usually caused by a bad phone line.

1. Ask the transmitting unit to

re-send the document.

2. Make sure the other unit is a Group

3 compatible machine.

3. Make sure your unit is properly

connected to the phone line.

4. Make sure the othe runit is working

properly.

Page 38

SPEED-DIAL DIRECTORY

Speeddial No.

00 01 02 03 04 05 06 07 08 09 10 11 12 13 14

Telephone Number

Name

15 16 17 18

Page 39

SPECIFICATIONS

Type: Compatibility: Coding method: Modulation: Transmission time: Document input size: Recording paper size: Recording paper type: Effective scanning width: Effective recording width: Scanner type: Recorder type: Resolution:

Document feeder: Gray scale:

Telephone function:

Dialing method: Station memory: Speaker type:

Power source: Communications source: Connection requirements: Power consumption: Operating environment: Dimensions: Weight: Telephone Answering Device:

Desktop facsimile transceiver CCITT Group 3 Modified Huffman (MH) CCITT V.27 ter (4800/2400 bps), CCITT V.21 45 seconds (8.5"x11")

8.5"

8.5"x98' Thermal roll

8.2"

Optical fiber Line, thermal Standard Mode - 203x98 lines/inch; Fine Mode - 203x196 lines/inch 1 page 16 shades Built-in handset Selectable tone/pulse 20 numbers Monitor 110-120 VAC, 60Hz Public Switched Telephone Network

USOC RJ11C modular jack or equivalent Standby - under 12 W; Peak - under 150 W 41 to 95 degrees (F)

13.0"(W) X 9.4"(D) X 4.7"(H)

10.6 lb OGM Type/Capacity - D*RAM/16 sec. ICM Type/Capacity - D*RAM/ up to 8, 14-sec. messages (selectable)

Specifications are subject to change without notice

Page 40

(FAX-195)

5X1 - 113 U83549001 8806 (D

Printed in Japan

Brother FAX-195 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

TABLE OF CONTENTS

INTRODUCTION

PRE-INSTALLATION INSTRUCTIONS

INSTALLING THE UNIT

HOW TO USE THE UNIT AS A CONVENIENCE COPIER

FACSIMILE-RELATED PROGRAMMING OPERATIONS

TELEPHONE AND ANSWERING MACHINE FEATURES

I. HOW TO USE THE FAX-195 AS A TELEPHONE

A. Telephone Controls

B. Using the handset

C. Standard dialing

D. Using the redial function

E. Speed Dialing

F. Using the PAUSE button

II. THE MEMO FEATURE

A. Recording the memo

B. Accessing the memo

SYSTEM CONFIGURATION LIST

CARING FOR YOUR FAX-195

TROUBLESHOOTING

SPECIFICATIONS