Brother FAX-195 User Manual

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Owner's Manual

This unit generates, uses and can radiate radio frequency energy and if not instailed and used in accordance with the Owner's Manuai, may cause inter ference to radio and teievision reception, it has been tested and found to compiy with the iimits for a Ciass B computing device in accordance with the specifications of Subpart J of Part 15 of the FCC ruies, which are designed to provide reasonabie protection against such interference in a residentiai instaiiation. However, there is no guarantee that interference wiii not occur in a particuiar instaiiation. if this unit does cause interference (such as static) to radio or teievision reception, which can be determined by turning the unit off and on, the user is encouraged to try to correct the interference by employing one or more of the following measures:

- change the location of the receiving antenna (indoor type)

- move the unit away from the radio or TV

- plug the unit into a different outlet so that the unit and the radio or TV are on different branch circuits.

If necessary, the user should consult the dealer or an experienced radio/TV technician for additional suggestions. The user may find the following booklet prepared by the Federal Communications Commission helpful: "How to Identify and Resolve Radio-TV Interference Problems". This booklet is available from the U.S. Government Printing Office, Washington, D.C., 20402, Stock No. 004-000-00345-4.

Brother cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, indirect, special or consequential damages. There are no warranties extended or granted by this document.

The serial number may be found on the label affixed to the rear of the unit. For your convenience, note this number below and retain this Owner's Manual to serve as a permanent record of your purchase, in the event of a

theft or fire or for future reference. MODEL NO. FAX-195

NAME OF DEALER DATE OF PURCHASE

SERIAL NO.

This equipment complies with Part 68 of the FCC Rules. On the rear panel of this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. You must, upon request, provide this information to your telephone company.

Ask your telephone company or installer to install the jack suitable for your device if such is not available.

The REN Is useful to determine the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number Is called. In most, but all areas, the sum of the RENs of all devices connected to one line should not exceed five (5.0). To be certain of the number of devices you may connect to your line, as determined by the REN, you should contact your local telephone company to determine the maximum REN for your calling area.

If your telephone equipment causes harm to the telephone network, the Telephone Company may discontinue your service temporarily. If possible, they will notify you In advance. But If advanced notice Isn't practical, you will be notified as soon as possible. You will be informed of your right to file a complaint with the FCC.

Your Telephone Company may make changes in its facilities, equipment, operations or procedures that could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service.

If you experience trouble with this telephone equipment, please contact the manufacturer's authorized service agency for Information on obtaining service or repair. The telephone company may ask that you disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning.

WARNING:

For protection against the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or Installing the equipment.

This equipment may not be used on coin service provided by the Telephone Company nor connected to party lines.

NON-HEARING AID-COMPATIBILITY

The telephone with this equipment is not hearing aid-compatible.

FCC rules prohibit the use of non-hearing aid-compatible telephones in the following locations or

applications:

All public or semi-public coin-operated or credit card telephones.

Elevators, highways and tunnels (automobile, subway, rairoad or pedestrian) where a person

with impaired hearing might be isolated in an emergency.

Places where telephones are specifically installed to alert emergency authorities such as fire, police or medical assistance personnel.

Hospital rooms, residential health care facilities, convalescent homes, and prisons.

Workstations for hearing-impaired personnel. Hotel, motel, apartment lobbies: in stores where telephones are used by patrons to order

merchandise: in public transportation terminals where telephones are used to call taxis, or

to reserve lodging or rental.

Hotel and motel rooms. (At least ten percent of the rooms must contain hearing aid-compatible telephones: or contain jacks for plug-in hearing aid-compatible telephones which will be provided

to hearing-impaired customers upon request.)

Contents Page

INTRODUCTION 1 PRE-INSTALLATION INSTRUCTIONS 2

Before removing the unit from the packing carton 2 Contents of the packing carton 2 Procedures for removing the unit from the packing carton 2

INSTALLING THE UNIT 3

1. II. Multi-line telephone connections III.

IV. GETTING FAMILIAR WITH THE UNIT HOW TO USE THE UNIT AS A CONVENIENCE COPIER BASIC FACSIMILE FUNCTIONS - TRANSMISSION AND RECEPTION

II.

III. FACSIMILE-RELATED PROGRAMMING OPERATIONS

II. Setting the RTI/TTI

III.

IV.

TELEPHONE

1. II. III.

Single-line telephone connections Electrical connection

Inserting the recording paper roll into the unit

Transmission of documents Reception of documents Password communication

Setting the FAX password Setting the Station ID

User-selectable switch

AND ANSWERING MACHINE FEATURES

How to use the FAX-195 as a telephone

The MEMO feature

Using the Telephone Answering Device

3 4 4 4

6 7 8

8 10 11

14 15 17

19 21 22

SYSTEM CONFIGURATION LIST CARING FOR YOUR FAX-195

TROUBLESHOOTING SPEED-DIAL DIRECTORY SPECIFICATIONS

28 29 30 32 33

Definitions and explanations of certain terms which vou will encounter in the Owner's Manual

CCITT GROUP 3 A standard for facsimile transmission established by the CCITT -

the International Telegraph and Telephone Consultative Committee. Machines meeting this standard can tarnsmit a

standard page at speeds under 60 seconds. CONVENIENCE COPIER DIGITAL FACSIMILE FINE RESOLUTION

GREY SCALE

ICM

KEY SYSTEM

OFF-HOOK

OGM

ON-HOOK PBX

A copier used to make occasional copies.

Facsimile that transmits images in the form of discrete data bits.

203 X 196 lines per inch - a transmission mode used by facsimile

to transmit images containing a great deal of fine detail.

Shades of grey (16 in the case of your unit) that is used to provide

a faithful reproduction of photographic images.

Incoming message - the telephone message that is recorded on

the TAD (see below) of your facsimile unit.

A standard office-type telephone system where the telephone

sets have keys for selecting linesand functions.

A condition where your handset is off the hook (not in the

cradle).

Outgoing message - the message which you record on your

TAD and which is heard by the caller when he calls your unit

(when the TAD is on).

A condition where your unit is on the hook (in the cradle).

Private Branch Exchange - a computerized telephone switch

usually found in large organization which accepts calls from the

outside and transfers them to various extensions inside and

which routes calis from the inside to the outside.

PSTN

PULSE / TONE

STANDARD RESOLUTION 203x98 lines per inch - the transmission mode used by facsimile

TAD

USOC RJ11C JACK The standard modular single-line phone jack.

Public Switched Telephone Network - the public lines of the

telephone company. Types of dialing; Pulse is the rotary method, where the phone

system counts pulses (clicks) to determine the number you are dialing. Tone is the audio method where the system listens to the tones to determine the number you are dialing.

to transmit images containing typewritten or printed matter and less-involved drawings.

Telephone Answering Device - the built-in answering machine of your facsimile unit.

INTRODUCTION

Thank you for purchasing the Brother FAX-195. This Owner's Manual will help you derive the fullest benefits from this powerful, compact and feature-rich facsimile transceiver.

The Brother FAX-195 is a modern, compact desktop digital facsimile unit. Its performance is compatible with CCITT Group 3. Therefore, your new FAX-195 Is compatible with most modern facsimile units.

The FAX-195 is the ideal low-volume stand-alone unit or a satellite unit in a larger facsimile network. Furthermore, the unit can be used as a convenience copier, a sophisticated business telephone and as a telephone answering device (TAD) with remote capabilities.

All of the Brother FAX-195 features can be easily learned by following step-by-step procedures listed on the following pages. As you become familiar with the features and operation of the unit, keep the Owner's Manual handy for quick reference and reminders.

The Owner's Manual provides a step-by-step description of the procedures you should employ in unpacking, installing and learning the operation of your Brother FAX-195 unit. If you follow these instructions, you will have no problem with either the installation or the operation of the unit.

To facilitate your understanding of the material, the Owner's Manual deals with each major concept and function pertinent to the installation and operation of the FAX-195 unit in a separate section. First, you will read the pre-installation instructions. Then, you will be shown

how to install the unit. Next, we will show you how to use the unit as a convenience copier. Although copying is not a major function, it is an easy one to learn and allows you to make sure that the unit is operating properly. Then, we will explain how to use the basic facsimile functions

- transmission and reception of documents. This will be followed up by a detailed description of certain facsimile-related programming operations. It is this programmability that makes the FAX- 195 such a powerful, feature-rich unit for its class. Next, we will explain the operation of the

telephone and the answering device features of the FAX-195, along with the phone-and-TAD- related programming operations. The Owner's Manual will be concluded by troubleshooting hints and a speed-dialing directory, as well as the unit's specifications.

Now, open the Owner's Manual to PRE-INSTALLATION INSTRUCTIONS (next page) and read the material carefully.

PRE-INSTALLATION INSTRUCTIONS

BEFORE REMOVING THE UNIT FROM THE PACKING CARTON

The Brother FAX-195 is designed to operate in an office environment or at home, it is rugged,

reliable and virtually maintenance-free. However, to ensure years of trouble-free performance, please observe the following precautions:

Do not locate the unit near heaters, air conditioners, in direct sunlight or in extremely dusty environments.

• Install the unit on a flat level surface, such as a desk, a table, a typewriter or computer stand.

• Do not locate the unit where water or chemicals are likely to splash on it.

• Select a vibration-free area of your office.

• Locate the unit within 3 feet from a telephone wall jack.

• Locate the unit within 3 feet of a standard, grounded outlet.

• Avoid plugging in the unit into an outlet which is on the same line as an air conditioner,

a refrigeration unit, a copier, an electric typewriter or any other device that draws a lot of current in a relatively short period of time.

CONTENTS OF THE PACKING CARTON

The packing carton contains:

1. The Brother FAX-195 unit

2. One roll of Brother thermal recording paper

3. Telephone handset

4. Handset curled cord.

5. Telephone line cord

6. Owner's Manual

7. Wallet size function card

8. Warranty card

9. Test Sheet

10. AC power cord (permanently attached to the unit)

PROCEDURES FOR REMOVING THE UNIT FROM THE PACKING CARTON

1. Carefully open the carton (see the appropriate inscription on the carton)

2. Pull out the FAX-195 and the other devices together with the packing trays

3. Remove all packing trays and plastic from the unit

4. Take out the telephone line cord from the plastic packaging

5. Take out the telephone handset and the curled cord

6. Locate and take out the paper roll

INSTALLING THE UNIT

I. SINGLE-LINE TELEPHONE CONNECTIONS

The simplest way to connect the Brother FAX-195 unit to the public switched telephone network (phone company lines) is to use a single telephone line. The connection is particularly simple if you have a modular wall jack. The most common modular jack is referred to as the USOC RJ11C jack. If you have such a jack, follow the instructions below. If your wall jack is not modular, it is very easy to convert the wall plug to a modular form. Conversion kits are available from your local phone company, an electronics / computer store (e.g.. Radio Shack) or

the AT&T Phone Center stores. To connect your FAX-195 to the telephone line, follow these steps:

• Connect one end of the curled handset cord to the handset and the second end to the

jack on the side of the facsimile unit.

• Take the telephone cord which is also included in the carton and connect one of its

plugs to the jack in the back of the FAX-195 unit and the second plug to your modular wall jack (USOC RJ11C). Now, the FAX-195 is connected to the telephone network.

Please see the illustration below for the telephone connections.

NOTE: If you have a MODULAR PHONE JACK (USOC RJ11C), simply plug the supplied phone cord into the wall jack.

If you have the older 4-PRONG JACK, you must use a modular 4-prong adapter USOC RJA1X. Plug the adapter into the wall jack and then plug the phone cord into the adapter. This is illustrated below.

ADAPTOR PLUG

MODULAR PLUG

to WALL OUTLET

II. MULTI-LINE TELEPHONE CONNECTIONS

Most offices have key systems or PBXs. While in many cases it is relatively easy to connect the FAX-195 to a key system or a PBX, we suggest that you contact the organization which installed your company's telephone system and ask them to connect the FAX-195 to the system. If the FAX-195 is connected to a multi-line system, ask your installer to connect the FAX-195 to the last line on the system. This way, the FAX-195 will not be activated by every phone call coming into your office. The preferred solution is to ask the phone company to

assign a separate line to the facsimile unit. In this case, you can leave the unit in Automatic Answer Mode 24 hours a day and derive full benefits from its automatic, unattended operations capabilities.

III. ELECTRICAL CONNECTION

The FAX-195 can be plugged into any standard power (110 VAC) outlet. Simply make sure that the outlet is grounded and that it is not on the same line as appliances or office machines which tend to draw a lot of power in a very short period of time, such as refrigerators, copiers, etc. The FAX-195 power requirements are listed in the SPECIFICATIONS.

"CAUTION: BOTH ICM AND OGM MESSAGES WILL BE ERASED IN THE EVENT OF A POWER INTERRUPTION. CARE SHOULD BE EXERCISED WHEN UNPLUGGING THE UNIT OR TURNING OFF THE UNIT'S MAIN POWER SWITCH."

IV. INSERTING THE RECORDING PAPER ROLL INTO THE UNIT

Before reading the instructions for inserting the recording paper into the unit, please consider

these important notes:

NOTE 1 : The recording paper is heat-sensitive. Avoid exposure to high temperature, high humidity or direct sunlight. Keep the received documents (or copied documents) away from high temperature, direct sunlight, high humidity, alcohol, blueprints. Otherwise the documents may become discolored.

NOTE 2: The use of Brother Recording Paper is specifically recommended for this unit. The use

of paper not authorized by Brother may adversely affect the unit's performance and may void

Brother's product warranty.

Brother Recording paper has a red stripe indicator. Its appearance on your received or copied documents is a warning that the paper roll will be running out shortly. Replace the paper roll when you see the red stripe. Furthermore, Brother Recording paper has a black stripe at the end of the roll. If you had not changed the paper at the appearance of the red stripe, the unit will auto-matically stop when the black stripe appears. This feature works only with Brother

Recording paper on Brother facsimile units. Please note that Brother recording paper rolls are overwound (i.e., contain extra paper) so that you are not wasting paper when you remove the roll when the indicator appears.

"CAUTION: BOTH ICM AND OGM MESSAGES WILL BE ERASED IN THE EVENT OF A POWER INTERRUPTION. CARE SHOULD BE EXERCISED WHEN UNPLUGGING THE UNIT OR TURNING OFF THE UNIT'S MAIN POWER SWITCH."

To insert the paper roll, follow these directions:

1. Press the recording paper cover button which is located at the right edge of the top of the machine. This opens the cover.

2. Hold the recording paper roll so that the free end of the paper points towards you from the top of the roll.

Be sure not to set the recording paper upside-down. If this happens, you will not get any images on reception or copying.

3. Simply drop in the paper into the unit. There is no need to thread paper! Make sure

that approximately 4 inches (10 cm) of paper protrudes from the unit.

4. Push the cover shut until you hear a click.

5. Cut off excess paper pulled out from the unit by tearing it off in one smooth movement

against the cutting edge of the paper cover.

This process is illustrated below.

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THE CONTROLS ON THE LOWER FRONT OF THE UNIT ARE:

+ 28 hidden pages

Brother FAX-195 User Manual

TABLE OF CONTENTS

INTRODUCTION

PRE-INSTALLATION INSTRUCTIONS

INSTALLING THE UNIT