Brother FAX-1940CN User's Guide
Internet FAX User’s Guide
The Brother Solutions Center (http://solutions.brother.com) is your one stop
resource for all your machine needs. Download the latest drivers and utilities for
your Brother machine, read the FAQs and troubleshooting tips or learn about
special printing solutions in the 'Solutions' and 'Customer Education' sections.
Version 0
Table of Contents
1
2
Control Panel Setup .............................................................1-1
LAN Main Setup Menu ..................................................... 1-1
Setup TCP/IP..............................................................1-2
Setup Internet............................................................. 1-9
Setup Mail RX (Receive) ..........................................1-13
Setup Mail TX (Transmit).......................................... 1-16
Setup Relay.............................................................. 1-17
Setup Misc................................................................ 1-19
Setup I-FAX..............................................................1-20
Network Configuration List .................................. ... .. 1-21
Restoring the Network Settings to Factory Default... 1-21
Internet FAX ..... ..................................................................... 2-1
Overview.....................................................................2-1
Sending an Internet Fax ............................ ... ... .... ... ... . 2-3
Manually Entering Text...............................................2-4
Receiving E-mail or Internet Fax ................................2-5
Receiving an Internet Fax to a PC..............................2-6
Forwarding Received E-mail and Fax Messages.......2-7
Relay Broadcasting ......................................... .... ... ... . 2-7
TX Verification Mail................. ... .................................2-9
Setup Mail (TX).........................................................2-10
Setup Mail (RX) ........................................................2-10
Error mail.................................................................. 2-11
Important information on Internet Fax ...................... 2-11
3
4
Configuring Internet Printing for Windows® ...................... 3-1
Internet Printing Installation ..............................................3-1
Overview.....................................................................3-1
Brother Internet Print General Information .................3-2
Brother Internet Print Configuring the Brother Print/Fax
Server......................................................................... 3-3
Brother Internet Print Using BRAdmin Professional utility
to Configure the Print Server......................................3-4
Brother Internet Print Installing the BIP software on
Windows® 98/Me/2000/XP............... ... ........................3-5
Adding a Second Brother Internet Port....................... 3-8
Other Sources of Information .....................................3-8
INDEX......................................................................................I-1
i
1
1
Control Panel Setup
LAN Main Setup Menu
You can use the Internet FAX feature after downloading the
software, to use this function, you must set up your machine using
the control panel LAN menu.
The LAN menu selections allow you to setup the Brother machine for
your network and Internet Fax configuration. Press
press the appropriate number,
5840CN) or
Main Setup menu, there are eight main selections: Setup TCP/IP,
Setup Internet, Setup Mail RX, Setup Mail TX, Setup Relay,
Setup Misc, Setup I-Fax, and Factory Reset. If you already have
the TCP/IP settings configured for your network then proceed to
Setup Internet on page
wish to configure.
4 for LAN (FAX-1940CN/MFC-5440CN). In the LAN
1-9 . Proceed to the menu selection you
5 for LAN (MFC-3340CN/MFC-
Menu/Set then
The machine is supplied with the BRAdmin Professional
Windows
1 - 1 CONTROL PANEL SETUP
aspects of the network.
®
software, which can be used to configure many
Setup TCP/IP
This menu has nine sections: Boot Method, IP Address, Subnet
Mask, Gateway, Host Name, WINS Config, WINS Server, DNS
Server and APIPA.
BOOT Method
1
Press Menu/Set, 5, 1, 1 for MFC-3340CN/MFC-5840CN. (4,
1, 1 for FAX-1940CN/MFC-5440CN)
2
Press ▲ or ▼ to select Auto, Static, RARP, BOOTP or DHCP.
3
Press Menu/Set.
4
Press Stop/Exit.
Static mode
In this mode the machine's IP address must be manually assigned.
Once entered the IP address is locked to the assigned address.
Auto mode
In this mode, the machine will scan the network for a DHCP server,
if it can find one, and if the DHCP server is configured to allocate an
IP address to the machine, then the IP address supplied by the
DHCP server will used. If no DHCP server is available, then the
machine will scan for a BOOTP server. If a BOOTP server is
available, and it is configured correctly, the machine will take its IP
address from the BOOTP server. After it is initially powered ON, it
may take a few minutes for the machine to scan the network for a
server.
CONTROL PANEL SETUP 1 - 2
RARP mode
Brother Print / Fax server IP address can be configured using the
Reverse ARP (RARP) facility on your host computer. This is done by
editing the /etc/ethers file (if this file does not exist, you can create it)
with an entry similar to the following:
00:80:77:31:01:07 BRN_310107
Where the first entry is the Ethernet address of the Print / Fax server
and the second entry is the name of the Print / Fax server (the name
must be the same as the one you put in the /etc/hosts file).
If the rarp daemon is not already running, start it (depending on the
system the command can be rarpd, rarpd -a, in.rarpd -a or something
else; type man rarpd or refer to your system documentation for
additional information). To verify that the rarp daemon is running on
a Berkeley UNIX-based system, type the following command:
ps -ax | grep -v grep | grep rarpd
For AT&T UNIX-based systems, type:
ps -ef | grep -v grep | grep rarpd
The Brother Print / Fax server will get the IP address from the rarp
daemon when it is powered on.
BOOTP mode
BOOTP is an alternative to rarp that has the advantage of allowing
configuration of the subnet mask and gateway. In order to use
BOOTP to configure the IP address make sure that BOOTP is
installed and running on your host computer (it should appear in the
/etc/services file on your host as a real service; type man bootpd or
refer to your system documentation for information). BOOTP is
usually started up via the /etc/inetd.conf file, so you may need to
enable it by removing the “#” in front of the bootp entry in that file. For
example, a typical bootp entry in the /etc/inetd.conf file would be:
#bootp dgram udp wait /usr/etc/bootpd bootpd -i
Depending on the system, this entry might be called “bootps”
instead of “bootp”.
1 - 3 CONTROL PANEL SETUP
In order to enable BOOTP, simply use an editor to delete the “#” (if
there is no “#”, then BOOTP is already enabled). Then edit the
BOOTP configuration file (usually /etc/bootptab) and enter the name,
network type (1 for Ethernet), Ethernet address and the IP address,
subnet mask and gateway of the Print / Fax server. Unfortunately,
the exact format for doing this is not standardized, so you will need
to refer to your system documentation to determine how to enter this
information (many UNIX systems also have template examples in
the bootptab file that you can use for reference). Some examples of
typical /etc/bootptab entries include:
BRN_310107 1 00:80:77:31:01:07 192.189.207.3
and:
BRN_310107:ht=ethernet:ha=008077310107:\
ip=192.189.207.3:
Certain BOOTP host software implementations will not respond to
BOOTP requests if you have not included a download filename in the
configuration file; if this is the case, simply create a null file on the
host and specify the name of this file and its path in the configuration
file.
As with rarp, the Print / Fax server will load its IP address from the
BOOTP server when the printer is powered on.
DHCP mode
Dynamic Host Configuration Protocol (DHCP) is one of several
automated mechanisms for IP address allocation. If you have DHCP
®
Server in your network (typically a Unix, Windows
2000/XP
network) the Print / Fax server will automatically obtains its IP
address from DHCP server and register its name with any RFC 1001
and 1002-compliant dynamic name services.
If you do not want your Print / Fax server configured via
DHCP, BOOTP or RARP, you must set the Boot Method to
Static, this will prevent the Print / Fax server from trying to
obtain an IP address from any of these systems. To change
the Boot Method, you can use the control panel or the
BRAdmin application.
CONTROL PANEL SETUP 1 - 4
IP Address
This field displays the current IP address of the machine. If you have
selected a BOOT Method of Static, enter the IP address that you
wish to assign to the machine (check with your network manager for
the IP address to use). If you have selected a method other than
Static, the machine will attempt to determine its IP address using the
DHCP or BOOTP protocols. The default IP address of your machine
will probably be incompatible with the IP address numbering scheme
of your network. We recommend that you contact your network
manager for an IP address for the network the unit will be connected
on.
1
Press Menu/Set, 5, 1, 2 for MFC-3340CN/MFC-5840CN. (4,
1, 2 for FAX-1940CN/MFC-5440CN)
2
Select 1.Change and enter the IP address.
3
Press Menu/Set.
4
Press Stop/Exit.
When the Boot Method is set to “Auto”, the machine cannot
®
receive IP address from a BOOTP server in Windows
So please ensure that you use DHCP for Windows
server.
2000.
®
2000
Subnet Mask
This field displays the current subnet mask used by the machine. If
you are not using DHCP or BOOTP to obtain the subnet mask, enter
the desired subnet mask. Check with your network manager for the
subnet mask to use.
1
Press Menu/Set, 5, 1, 3 for MFC-3340CN/MFC-5840CN. (4,
1, 3 for FAX-1940CN/MFC-5440CN)
2
Select 1.Change and enter the Subnet Mask address.
3
Press Menu/Set.
4
Press Stop/Exit.
1 - 5 CONTROL PANEL SETUP
Gateway
This field displays the current gateway or router address used by the
machine. If you are not using DHCP or BOOTP to obtain the gateway
or router address, enter the address you wish to assign. If you do not
have a gateway or router, leave this field blank. Check with your
network manager if you are unsure.
1
Press Menu/Set, 5, 1, 4 for MFC-3340CN/MFC-5840CN. (4,
1, 4 for FAX-1940CN/MFC-5440CN)
2
Enter the Gateway address.
---OR--Select 1.Change and enter the Gateway address.
3
Press Menu/Set.
4
Press Stop/Exit.
Host Name
You can register the machine name on the Network. This name is
often referred to as a NetBIOS name; it will be the name that is
registered by the WINS server on your network. Brother
recommends the name BRN_XXXXXX (where XXXXXX is the last
six digits of the Ethernet address) (up to 15 characters).
1
Press Menu/Set, 5, 1, 5 for MFC-3340CN/MFC-5840CN. (4,
1, 5 for FAX-1940CN/MFC-5440CN)
2
Select 1.Change and enter the Host Name.
3
Press Menu/Set.
4
Press Stop/Exit.
WINS Config
This selection controls how the machine obtains the IP address for
the WINS Server.
1
Press Menu/Set, 5, 1, 6 for MFC-3340CN/MFC-5840CN. (4,
1, 6 for FAX-1940CN/MFC-5440CN)
CONTROL PANEL SETUP 1 - 6
2
Press ▲ or ▼ to select Auto or Static.
3
Press Menu/Set.
4
Press Stop/Exit.
Auto
Automatically uses a DHCP request to determine the IP addresses
for the primary and secondary WINS servers. You must set the
BOOT Method to Auto for this feature to work.
Static
Uses a specified IP address for the primary and secondary WINS
servers.
WINS Server
1
Press Menu/Set, 5, 1, 7 for MFC-3340CN/MFC-5840CN. (4,
1, 7 for FAX-1940CN/MFC-5440CN)
2
Press ▲ or ▼ to select Primary or Secondary.
3
Press Menu/Set.
4
Enter the WINS Server address.
5
Press Menu/Set.
6
Press Stop/Exit.
Primary WINS Server IP Address
This field specifies the IP address of the primary WINS (Windows®
Internet Naming Service) server. If set to a non-zero value, the
machine will contact this server to register its name with the
Windows
Secondary WINS Server IP Address
This field specifies the IP address of the secondary WINS server. It
is used as a backup to the Primary WINS server address. If the
Primary server is unavailable, the machine still can register itself with
a secondary server. If set to a non-zero value, the machine will
contact this server to register its name with the Windows
Name Service. If you have a primary WINS server, but no secondary
WINS server, simply leave this field blank.
1 - 7 CONTROL PANEL SETUP
®
Internet Name Service.
®
Internet
DNS Server
1
Press Menu/Set, 5, 1, 8 for MFC-3340CN/MFC-5840CN. (4,
1, 8 for FAX-1940CN/MFC-5440CN)
2
Press ▲ or ▼ to select Primary or Secondary.
3
Press Menu/Set.
4
Enter the DNS Server address.
5
Press Menu/Set.
6
Press Stop/Exit.
Primary DNS Server IP Address
This field specifies the IP address of the primary DNS (Domain Name
Service) server.
Secondary DNS Server IP Address
This field specifies the IP address of the secondary DNS server. It is
used as a backup to the Primary DNS server address. If the Primary
server is unavailable, the machine will contact the Secondary DNS
server.
APIPA
When this (default) setting is On the print server will automatically
allocate a Link-Local IP address in the range (169.254.1.0 -
169.254.254.255) when the print/fax server cannot obtain an IP
address through the BOOT Method you have set (
Menu/Set, 5, 1,
1 for MFC-3340CN/MFC-5440CN or 4,1,1 for FAX-1940CN/MFC-
5840CN). When this setting is Off the IP address will not change,
when the print/fax server cannot obtain an IP address through the
BOOT Method you have set
1
Press Menu/Set, 5, 1, 9 for MFC-3340CN/MFC-5840CN. (4,
1, 9 for FAX-1940CN/MFC-5440CN)
2
Press ▲ or ▼ to select On or Off.
3
Press Menu/Set.
4
Press Stop/Exit.
CONTROL PANEL SETUP 1 - 8
Setup Internet
This menu has five selections: Mail Address, SMTP Server, POP3
Server, Mailbox Name and Mailbox Pwd.
E-Mail Address
This field specifies the E-mail address of the device. For example:
“brotherMFC@yourdomainname.com”.
1
Press Menu/Set, 5, 2, 1 for MFC-3340CN/MFC-5840CN. (4,
2, 1 for FAX-1940CN/MFC-5440CN)
2
Select 1.Change and enter the mail address. Press Menu/
Set. (See Entering text on page 1-11.)
3
Press Stop/Exit.
SMTP Server
This field displays the Host Name (up to 30 characters) or IP address
of an SMTP mail server (outgoing E-mail Server) on your network.
(Ex, mailhost.brothermail.net -or- 192.000.000.001)
1
Press Menu/Set, 5, 2, 2 for MFC-3340CN/MFC-5840CN. (4,
2, 2 for FAX-1940CN/MFC-5440CN)
2
Press ▲ or ▼ to select Name or IP Address.
3
Enter the host name or IP address for SMTP Server.
(See Entering text on page 1-11.)
4
Press Menu/Set.
5
Press Stop/Exit.
POP3 Server
This field displays the Host Name (up to 30 characters) or IP address
of the POP3 server (incoming E-mail server) used by the Brother
machine. This address is necessary for the Internet Fax features to
function correctly.
(Ex, mailhost.brothermail.net -or- 192.000.000.001)
1 - 9 CONTROL PANEL SETUP
1
Press Menu/Set, 5, 2, 3 for MFC-3340CN/MFC-5840CN. (4,
2, 3 for FAX-1940CN/MFC-5440CN)
2
Press ▲ or ▼ to select Name or IP Address.
3
Enter the host name or IP address for POP3 Server.
(See Entering text on page 1-11.)
4
Press Menu/Set.
5
Press Stop/Exit.
Mailbox Name
1
Press Menu/Set, 5, 2, 4 for MFC-3340CN/MFC-5840CN. (4,
2, 4 for FAX-1940CN/MFC-5440CN)
2
Enter the user account name (up to 20 characters) assigned to
the Brother machine to login to the POP3 Server.
(See Entering text on page 1-11.)
This is the portion of e-mail address before the @.
For example: If the e-mail address is jsmith@brother.uk, the
mailbox name is jsmith.
3
Press Menu/Set.
4
Press Stop/Exit.
Mailbox Pwd
1
Press Menu/Set, 5, 2, 5 for MFC-3340CN/MFC-5840CN. (4,
2, 5 for FAX-1940CN/MFC-5440CN)
2
Enter the user password assigned to the machine to login to the
POP3 Server. Please note that this password is case sensitive.
(See Entering text on page 1-11.)
3
Press Menu/Set.
4
Press Menu/Set again to verify the password.
5
Press Stop/Exit.
CONTROL PANEL SETUP 1 - 10
Entering text
You can access the character you want by pressing the appropriate
number key repeatedly.
Key Once Twice Three times Four times
1@. / 1
2ABC2
3DEF3
4GHI 4
5JKL5
6MNO6
7PQRS
8TUV8
9WXYZ
To change the mode between upper case and lower case for
entering the E-mail / I-Fax address press
Shift (FAX-1940CN/MFC-
3340CN) or Search/Speed Dial (MFC-5440CN/MFC-5840CN) and
3.
Making corrections:
If you entered a letter incorrectly and want to change it, press to
move the cursor under the incorrect character. Then press Stop/
Exit. The letter above the cursor will be deleted. Re-enter the correct
character.
1 - 11 CONTROL PANEL SETUP
Repeating letters:
If you need to enter a character assigned to the same key as the
previous character, press
As you enter the E-mail address, it will appear character by character
on the LCD panel.
If you specify more than 16 characters, the LCD panel will scroll the
name to the left, character by character. You can enter up to 60
characters.
move the cursor to the right.
CONTROL PANEL SETUP 1 - 12
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