Black Box TE130A, TE131 User Manual

CUSTOMER

SUPPORT

INFORMATION

Order toll-free in the U.S.: Call 877-877-BBOX (outside U.S. call 724-746-5500)
FREE technical support 24 hours a day, 7 days a week: Call 724-746-5500 or fax [phone]
Mailing address: Black Box Corporation, 1000 Park Drive, Lawrence, PA 15055-1018
Web site: www.blackbox.com • E-mail: [e-mail]

APRIL 2002

TE130A

TE131

Mobile Digital Dictation Recorder

POWER

FOLDER

MIC

MENU

DELETE

RECORD

INSERT

PAUSE

1

FCC AND IC RFI STATEMENTS

FEDERAL COMMUNICATIONS COMMISSION AND INDUSTRY CANADA

RADIO-FREQUENCY INTERFERENCE STATEMENTS

This equipment generates, uses, and can radiate radio-frequency energy, and if not
installed and used properly, that is, in strict accordance with the manufacturer’s
instructions, may cause interference to radio communication. It has been tested
and found to comply with the limits for a Class A computing device in accordance
with the specifications in Subpart B of Part 15 of FCC rules, which are designed to
provide reasonable protection against such interference when the equipment is
operated in a commercial environment. Operation of this equipment in a
residential area is likely to cause interference, in which case the user at his own
expense will be required to take whatever measures may be necessary to correct
the interference.

Changes or modifications not expressly approved by the party responsible
for compliance could void the user’s authority to operate the equipment.

This digital apparatus does not exceed the Class A limits for radio noise emission from
digital apparatus set out in the Radio Interference Regulation of Industry Canada.

Le présent appareil numérique n’émet pas de bruits radioélectriques dépassant les limites
applicables aux appareils numériques de la classe A prescrites dans le Règlement sur le
brouillage radioélectrique publié par Industrie Canada.

2

MOBILE DIGITAL DICTATION RECORDER

NORMAS OFICIALES MEXICANAS (NOM)

ELECTRICAL SAFETY STATEMENT

INSTRUCCIONES DE SEGURIDAD

1. Todas las instrucciones de seguridad y operación deberán ser leídas antes de
que el aparato eléctrico sea operado.

2. Las instrucciones de seguridad y operación deberán ser guardadas para
referencia futura.

3. Todas las advertencias en el aparato eléctrico y en sus instrucciones de
operación deben ser respetadas.

4. Todas las instrucciones de operación y uso deben ser seguidas.

5. El aparato eléctrico no deberá ser usado cerca del agua—por ejemplo, cerca
de la tina de baño, lavabo, sótano mojado o cerca de una alberca, etc..

6. El aparato eléctrico debe ser usado únicamente con carritos o pedestales que
sean recomendados por el fabricante.

7. El aparato eléctrico debe ser montado a la pared o al techo sólo como sea
recomendado por el fabricante.

8. Servicio—El usuario no debe intentar dar servicio al equipo eléctrico más allá
a lo descrito en las instrucciones de operación. Todo otro servicio deberá ser
referido a personal de servicio calificado.

9. El aparato eléctrico debe ser situado de tal manera que su posición no
interfiera su uso. La colocación del aparato eléctrico sobre una cama, sofá,
alfombra o superficie similar puede bloquea la ventilación, no se debe colocar
en libreros o gabinetes que impidan el flujo de aire por los orificios de
ventilación.

10. El equipo eléctrico deber ser situado fuera del alcance de fuentes de calor
como radiadores, registros de calor, estufas u otros aparatos (incluyendo
amplificadores) que producen calor.

11. El aparato eléctrico deberá ser connectado a una fuente de poder sólo del
tipo descrito en el instructivo de operación, o como se indique en el aparato.

3

NOM STATEMENT

12. Precaución debe ser tomada de tal manera que la tierra fisica y la polarización
del equipo no sea eliminada.

13. Los cables de la fuente de poder deben ser guiados de tal manera que no
sean pisados ni pellizcados por objetos colocados sobre o contra ellos,
poniendo particular atención a los contactos y receptáculos donde salen del
aparato.

14. El equipo eléctrico debe ser limpiado únicamente de acuerdo a las
recomendaciones del fabricante.

15. En caso de existir, una antena externa deberá ser localizada lejos de las lineas
de energia.

16. El cable de corriente deberá ser desconectado del cuando el equipo no sea
usado por un largo periodo de tiempo.

17. Cuidado debe ser tomado de tal manera que objectos liquidos no sean
derramados sobre la cubierta u orificios de ventilación.

18. Servicio por personal calificado deberá ser provisto cuando:

A: El cable de poder o el contacto ha sido dañado; u
B: Objectos han caído o líquido ha sido derramado dentro del aparato; o
C: El aparato ha sido expuesto a la lluvia; o
D: El aparato parece no operar normalmente o muestra un cambio en su

desempeño; o

E: El aparato ha sido tirado o su cubierta ha sido dañada.

4

MOBILE DIGITAL DICTATION RECORDER

TRADEMARKS USED IN THIS MANUAL

Pentium®is a registered trademark of Intel Corporation.
SoundBlaster

®

is a registered trademark of Creative Labs, Inc.

Windows

®

is a registered trademark of Microsoft Corporation.

Any other trademarks mentioned in this manual are acknowledged to be the property of the
trademark owners.

5

CONTENTS

Contents

Chapter Page

1.Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

1.1 Basic Features and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

1.2 Display Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

2.Getting Started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

2.1 Loading the Batteries and Starting the Recorder the First Time . . . . 10

2.2 Setting the Clock the First Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

2.3 Recording. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

2.3.1 Making a New Recording . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

2.3.2 Pausing During a Recording . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

2.3.3 Using a Remote Microphone. . . . . . . . . . . . . . . . . . . . . . . . . . . 13

2.4 Playback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

2.4.1 Playing a Recording. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

2.4.2 Pausing During Playback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

2.4.3 Stopping a Recording That is Playing . . . . . . . . . . . . . . . . . . . . 13

2.4.4 Playing a Recording Faster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

2.4.5 Playing a Recording Slower . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

2.4.6 Scrolling Through a Recording . . . . . . . . . . . . . . . . . . . . . . . . . 14

2.4.7 Playing Recordings Continuously . . . . . . . . . . . . . . . . . . . . . . . 14

2.5 Inserting and Deleting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

2.5.1 Adding Comments to the End of a Recording . . . . . . . . . . . . . 14

2.5.2 Inserting Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

2.5.3 Deleting Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

2.5.4 Deleting Comments from the End of a Recording. . . . . . . . . . 17

2.5.5 Deleting Entire Recordings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

2.5.6 Deleting All the Files in a Folder . . . . . . . . . . . . . . . . . . . . . . . . 18

2.5.7 Removing a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

2.5.8 Deleting All the Files in a Memory. . . . . . . . . . . . . . . . . . . . . . . 19

2.6 Indexing Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

2.6.1 Indexing Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

2.6.2 Finding Indexed Comments. . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

2.6.3 Using the Folder Button. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

6

MOBILE DIGITAL DICTATION RECORDER

Chapter Page

3.Settings and Basic Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

3.1 Turning the Recorder On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

3.2 Using the Menu Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

3.3 About Recording Speeds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

3.4 Adjusting the Recording Speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

3.5 Setting the Microphone Sensitivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

3.6 Setting the Recorder for Voice-to-Text . . . . . . . . . . . . . . . . . . . . . . . . . 25

3.7 Turning Beeps On and Off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

3.8 Creating New Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

3.9 Reviewing Information on Recordings . . . . . . . . . . . . . . . . . . . . . . . . . 27

3.10 Moving Files from Folder to Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

3.11 Monitoring the Battery Level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

3.12 Monitoring the Memory Level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

3.13 Checking the Exact Amount of Memory Remaining . . . . . . . . . . . . . . 30

3.14 When a Folder is Full . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

3.15 Working with Memory Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

3.15.1 About Memory Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

3.15.2 Using New Cards the First Time. . . . . . . . . . . . . . . . . . . . . . . . . 32

3.15.3 Protecting Recordings on Cards . . . . . . . . . . . . . . . . . . . . . . . . 33

3.15.4 Removing Write Protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

4.Using Link Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

4.1 About the Link Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

4.2 System Requirements for the Link Software . . . . . . . . . . . . . . . . . . . . . 35

4.3 Setting Up the Link Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

4.4 Using the Link Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

4.5 Connecting Your Recorder to a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

5.Maintaining Your Recorder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

5.1 Heat, Moisture, and Static Electricity. . . . . . . . . . . . . . . . . . . . . . . . . . . 37

5.2 Replacing the Batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

6.Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

6.1 Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

6.2 Calling Black Box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

6.3 Shipping and Packaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Appendix. Software License Agreement/Warranty . . . . . . . . . . . . . . . . . . . . . . 42

7

CHAPTER 1: Overview

1. Overview

1.1 Basic Features and Functions

Refer to Figure 1-1 on the next page to identify these features on the Recorder.
❶ Backlit Display—Shows folders, functions, memory, and battery gauges. Includes

indicators for speed and memory card.
❷ Microphone—For voice-to-text recording, the microphone should be about 2

inches away from the speaker’s mouth.

❸ Record—Starts and stops recording.
❹ Insert—Inserts comments within recordings and inserts new recordings between

other recordings.

❺ Play—Starts and stops playback of recordings.
❻ Rewind/Fast Forward—Moves you from recording to recording; speeds up and

slows down playback within a recording; rewinds and fast forwards within a
recording.

❼ Microphone Jack—Connects the unit to an external microphone.
❽ Menu—Accesses adjustments for the clock, recording speed, beeps, microphone

mode, and number of folders; also used to view information on files, move files,
and set or find index marks in recordings.

❾ Earphone Jack—Connects the unit to an earphone or headsets.
❿ Memory Card Door and Connector—Receives cards that expand the Recorder’s

recording and storage capacity.

Power—Turns the Recorder on and off; displays the time and date when pressed

briefly.

Pause—Pauses during recording or playback; also used to jump quickly to the

end of a recording.

Volume Control—Turns the playback volume up or down.
Delete—Deletes recordings and sections of recordings marked for deletion.

8

MOBILE DIGITAL DICTATION RECORDER

Folder—Moves you from folder to folder and from the internal memory to a

memory card.

Serial PC Link Connector—Connects the unit to a PC through a serial port.

Figure 1-1. Buttons on the Recorder

1
2

3
4

5
6

7

8
9

10

11

12
13

6

14
15

16

9

CHAPTER 1: Overview

1.2 Display Overview

❶ Memory Bar—Indicates how full the memory is.
❷ Speeds—Shows whether SP (standard play) or LP (long play) is in use. If neither

appear, VT (Voice-to-Text) is the current speed.

❸ Cut Icon—Indicates that a deletion process is under way.
❹ Pointer Icons—Indicates that a recording file is being moved.
❺ Memory Card Icon—Appears if a memory card is inserted.
❻ Battery Level—Shows the life remaining on the batteries.
❼ Text Area—Shows information on the current use of the recorder; identifies

recordings; gives information about recordings.
❽ Message Indicator—Shows the beginning or end of a message.

Figure 1-2. Display.

10

MOBILE DIGITAL DICTATION RECORDER

2. Getting Started

2.1 Loading the Batteries and Starting the Recorder the First Time

• Remove the battery door on the back of the recorder. (See Section 5.2.)

• Install two AAA batteries. Note the orientation of the batteries shown on the
inside of the battery compartment.

• Replace the battery door.

• The unit will flash “START” and a downward-pointing arrow will direct you to
the Power button. Press and release the Power button to continue startup.

• The unit will go to the Clock Set screen.

2.2 Setting the Clock the First Time

The first item to be set will be blinking.

Figure 2-1. Setting the clock screen.

• Press the Rewind and Fast Forward buttons to set the clock to the correct time.

• Press Play to move from one setting to another.

• Continue in this manner until the clock shows the correct time and date.

• Press Delete or Power to exit the clock-setting mode.

NOTE

Be sure to set the clock before using the Recorder. The clock is used to
put a time and date stamp on recordings, which will help you identify
them if you download them to a PC. Also, you may want to set a user ID
for yourself, which will attach your name to your recordings. This is
done via the Voice It Link software (see Chapter 4).

11

CHAPTER 2: Getting Started

To select military time, press the Folder button any time while in the time-setting
mode. To set seconds to zero, press Pause.

NOTE

When adjusting the time or date, holding down the Rewind or Fast
Forward button will speed up the process. If you press Record instead
of Play, you will move backwards through the fields.

CAUTION

Heat, moisture, and static electricity can damage your recorder. Keep
the device out of the sun and away from places in which it might get wet
or be subjected to excessive static electricity.

2.3 Recording

2.3.1 M

AKING ANEWRECORDING

• Press Folder to select a folder to hold your recording. Press Folder multiple
times to scroll through the folders on the internal memory (marked with an
“I”) or, if one is in use, on a memory card (marked with a “C”).

• Press and release Record to begin recording. The elapsed time of your
recording appears on the display while you are recording. “CONFERENCE”
flashes in conference mode.

NOTE

Recording does not start until you release the Record button. After
recording has stopped, if you want to listen to what you have recorded,
simply press Play. Your recording will immediately begin playing back
from the beginning.

Figure 2-2. Record screen.

12

MOBILE DIGITAL DICTATION RECORDER

• Press and release Record to stop recording. The display will show the folder
that holds your recording and the number of the recording. If you want to
create a recording between two existing recordings, use the Fast
Forward/Rewind buttons to locate the spot to create the new recording.

NOTE

To review the recording leading to the point where you paused, press
and hold Rewind. As you hold Rewind, the recording will rewind. Press
Play to hear what you just recorded. Press Record to resume recording.

Figure 2-3. Folder screen.

• Press Insert and you will create a new recording before or after the current
file, depending on whether the dot (•) is before or after the name. The files
will automatically be renumbered accordingly.

2.3.2 P

AUSINGDURING ARECORDING

• Press Pause. The display will blink while you are paused. After about five
minutes in pause, the unit will exit Pause and go into standby.

• Press Pause or Record to resume recording.

Figure 2-4. Pause screen.

13

CHAPTER 2: Getting Started

2.3.3 U

SING A

R

EMOTEMICROPHONE

An external microphone can be used with your Recorder for settings where an
extendable microphone is needed.

• Plug the external microphone into the jack on the side of the recorder. The
microphone should be an Electret type with an impedance of about 2.2 kOhm.
The internal microphone will automatically disconnect when an external
microphone is plugged in.

2.4 Playback

2.4.1 P

LAYING A

R

ECORDING

• Press Folder to find the folder that holds the recording.

• Press Rewind or Fast Forward to find the recording you want to play.

• Press and release Play.

NOTE

To play all the recordings in a folder, use the Rewind button to find the
first recording, then press and hold Play for about two seconds.

2.4.2 P

AUSINGDURINGPLAYBACK

• Press Pause. After five minutes in Pause Mode automatic exiting occurs. (Pause
is terminated and playback is stopped.) This saves battery power.

• To resume playback when paused, press either Pause or Play.

2.4.3 S

TOPPING ARECORDINGTHAT ISPLAYING

• Press and release Play. This will take you to the end of the recording.

2.4.4 P

LAYING ARECORDINGFASTER

• While playing a recording, briefly tap Fast Forward. This will cause the
recording to play twice as fast.

• To return to the normal speed, briefly tap Fast Forward again.

2.4.5 P

LAYING ARECORDINGSLOWER

• While playing a recording, briefly tap Rewind. This will cause the recording to
play at a slower speed.

14

MOBILE DIGITAL DICTATION RECORDER

• To return to the normal speed, briefly tap Rewind again.

NOTE

Earphones or headphones can be used with your Recorder. These let
you listen to recordings in private. The speaker on the Recorder
automatically disconnects when a compatible set of earphones or
headphones are plugged into the unit. If stereo headphones are used,
the sound will emanate from just one speaker unless a special adapter
jack is used.

2.4.6 S

CROLLINGTHROUGH ARECORDING

• While playing a recording, press and hold down Fast Forward to scroll forward;
press Rewind to scroll backward. If you hear a low beep while scrolling forward
or backward, you have reached the end or the beginning of the recording. At
this point, the recorder will be in pause mode.

2.4.7 P

LAYINGRECORDINGSCONTINUOUSLY

• Press and hold the Play button for about two seconds. This causes all the
recordings in the current folder to play continuously from your current
position.

2.5 Inserting and Deleting

NOTE

Slowing down playback can make it easier to find the exact spot where
you want to insert or delete comments. To make a recording play at half
speed, briefly tap Rewind during playback. To speed up play, briefly tap
Fast Forward.

2.5.1 A

DDINGCOMMENTS TO THEEND OF ARECORDING

You can use either of two methods:

• Begin playback, then press Pause. Press and release Record. You will jump to
the end of the recording and your comments will be added there.

• Begin playback. Press and hold Fast Forward until the end of the message is
reached, then press Pause. Press and release Record.

2.5.2 I

NSERTINGCOMMENTS

• Locate the point at which you want to begin inserting.

• Press Pause.