BELGACOM Forum 750, DDS 200, DDS 100 User Manual

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Page 1

First

Belgacom DDS 100 / DDS 200

Belgacom Forum

750

User manual

Page 2

Page 3

Thank you for choosing thisBelgacom DDS100 or DDS200 telephone: it is a reliable telephone designed to make life easier for you. To find out the essential functions of the DDS100 or DDS200, we suggest that you read carefully the first chapters of this manual. The availability of some of the functions described in this guide may depend on your system version or configuration. If you are in doubt, consult your system supervisor.

User manual

Page 4

Precautions for use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 5

Your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 7

Display and corresponding icons . . . . . . . . . . . . . . . . . . . . . . . p. 8

1.1 Status icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 8

1.2 MENU icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 9

1.3 Call icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 10

1.4 How to use this manual? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 10

1.5 How to use your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 11

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.12

2.1 Installing the battery in the telephone . . . . . . . . . . . . . . . . . . . . p. 12

2.2 Charging your telephone battery . . . . . . . . . . . . . . . . . . . . . . . . p. 13

2.3 Switching on your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 13

2.4 Accessing the MENU and navigating . . . . . . . . . . . . . . . . . . . . . . p. 14

Using your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 15

3.1 Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 15

3.2 Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 16

3.3 Calling from your personal directory . . . . . . . . . . . . . . . . . . . . . p. 16

3.4 Calling your correspondent by name (phone book) . . . . . . . . . . p. 17

3.5 Calling back one of the last 6 numbers dialled (Redial) . . . . . . . p. 17

3.6 Making a call-back request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 17

3.7 Calling a correspondent on his loudspeaker . . . . . . . . . . . . . . . . p. 18

3.8 Leaving a voice message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 19

3.9 Leaving a text message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 19

3.10 Overriding a forwarded call . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 20

3.11 Using hands-free mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 20

3.12 Sending DTMF signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 21

3.13 Camp-on when a correspondent is busy . . . . . . . . . . . . . . . . . . p. 21

3.14 Intrusion into a conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 22

3.15 Calling a private external number . . . . . . . . . . . . . . . . . . . . . . . p. 22

3.16 Allocating your calls to customer account codes . . . . . . . . . . . . p. 23

3.17 Placing an external correspondent on hold (parking) . . . . . . . . . p. 23

3.18 Reporting malicious calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 24

Handling several calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.25

4.1 Calling a second correspondent (enquiry call) . . . . . . . . . . . . . . p. 25

4.2 Answering a second call during a conversation . . . . . . . . . . . . . p. 26

4.3 Switching between calls (broker call) . . . . . . . . . . . . . . . . . . . . . p. 27

4.4 Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 28

Contents

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4.5 Three-way conference with 2 internal and/or external

correspondents (3-way conference) . . . . . . . . . . . . . . . . . . . . . . p. 29

4.6 Camp-on busy control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 30

4.7 Forwarding calls when you are busy . . . . . . . . . . . . . . . . . . . . . . p. 31

Customizing and adjusting your telephone . . . . . . . . . . . . . . p.32

5.1 Choosing the language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 32

5.2 Programming your personal directory . . . . . . . . . . . . . . . . . . . . p. 32

5.3 Programming your own password . . . . . . . . . . . . . . . . . . . . . . . p. 34

5.4 Programming your associate number . . . . . . . . . . . . . . . . . . . . . p. 35

5.5 Programming your overflow number . . . . . . . . . . . . . . . . . . . . . p. 35

5.6 Customizing the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 36

5.7Activating the vibrator or ringer (DDS 200) . . . . . . . . . . . . . .p. 37

5.8 Using the loud-speaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 37

5.9 Adjusting your telephone functions . . . . . . . . . . . . . . . . . . . . . . p. 38

5.10 Adjusting screen contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 38

5.11 Identifying the telephone you use . . . . . . . . . . . . . . . . . . . . . . . . p. 39

5.12 Using the list of functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 39

5.13 Programming an appointment reminder . . . . . . . . . . . . . . . . . . . p. 42

5.14 Hiding your identity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 43

5.15 Do not disturb function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 43

5.16 Finding out the cost of your external calls . . . . . . . . . . . . . . . . . p. 43

5.17 Locking your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 44

While you are away - When you return . . . . . . . . . . . . . . . . . p.45

6.1 Forwarding calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 45

6.2 Forwarding calls to another number (immediate forwarding) . . . p. 45

6.3 Other types of call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . p. 47

6.4 Remote forwarding of calls (immediate forwarding) . . . . . . . . . . p. 48

6.5 Forwarding calls to your voice mail service (immediate forwarding) p. 49

6.6 Cancelling all forwarding functions . . . . . . . . . . . . . . . . . . . . . . . p. 50

6.7 Forwarding calls to an associate number (overflow) . . . . . . . . . . p. 51

6.8 Consulting the messages left while you were away . . . . . . . . . . . p. 51

6.9 Calling back the last internal caller . . . . . . . . . . . . . . . . . . . . . . . p. 54

Group operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.55

7.1 Answering the general bell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 55

7.2 Call pick-up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 55

7.3 Hunting groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 55

7.4 Sending a text message to an internal correspondent . . . . . . . . p. 56

7.5 Supervising a terminal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 58

MANAGER/SECRETARY filtering set . . . . . . . . . . . . . . . . . . . p.59

8.1 Manager terminal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 59

Calling a secretary directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 59

Activating call filitering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 59

Picking up the filtered calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 61

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Listening "discreetly" to a filtered conversation . . . . . . . . . . . . . P. 62

8.2 Secretary's terminal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 62

Calling a manager directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 63

Signalling your absence on the manager's terminal . . . . . . . . . . . p. 63

Managing the filtered calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P. 64

Managing call filtering in place of the manager . . . . . . . . . . . . . . p. 64

Registering the telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.66

9.1 Registering the telephone on a system for the first time . . . . . . p. 66

9.2 Registering the telephone on other systems . . . . . . . . . . . . . . . p. 67

Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.70

10.1 Chargers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 70

10.2 Characteristics of the mains power adapter . . . . . . . . . . . . . . . . p. 71

10.3 Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 71

10.4 Charging the extra battery (on the "Dual" support) . . . . . . . . . p. 72

10.5 Headphone / external microphone . . . . . . . . . . . . . . . . . . . . . . . p. 72

10.6 Cleaning your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 72

10.7 Transporting and protecting your telephone . . . . . . . . . . . . . . . p. 72

MENU tree-structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.73

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.75

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.77

10.

11.

12.

13.

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Coverage zone:

The DECT functions provided by your Belgacom Forum 750 system allow user mobility management via DECT cordless telephones.

The radio coverage of the BELGACOM system is ensured by a network of base stations. The zone covered by a base station is called a cell.

•Mobility: A user can make or receive calls in any cell.

•Radio transfer: This function enables the user to move during a conversation and go from one cell to another. The transfer takes place automatically and has no effect on the conversation. In some cases, slight crackling may be audible at the moment of transition.

Using an approved DECT standard telephone:

This approved DECT telephone is intended to be used with an Belgacom cordless PBX.

The CE marking indicates that this product complies with the European Community directives in effect, and the following directives in particular:

- 89/336/CEE (electromagnetic compatibility)

- 73/23/CEE (low voltage)

- 1999/5/CE (R&TTE)

Pursuant to directive 1999/5/CE (R&TTE) published in the Official Journal of the European Community of April 7, 1999, these items of equipment use the DECT harmonized frequency spectrum and can be used in all the countries of the European Community, in Switzerland and Norway.

No guarantee is given concerning possible interference affecting DECT equipment, due to other authorised utilisation of the radio frequencies concerned.

Precautions for use

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Conditions of use:

The following conditions must be respected, notably concerning the use of radio frequencies:

• DECT equipment can only be used to establish links between fixed points if these links are temporary and the equivalent isotropically radiated power at the antenna is less than 250 mW.

• The conditions of access to a DECT equipment telepoint network shall be stipulated by contract with the operator of the authorized telepoint network concerned.

•This telephone is specially designed for use with an Belgacom Forum 750 system as described in the guide.

• As this telephone complies with the GAP standard, it can be used in simplified mode on another DECT/GAP system (other PABX or private residential base station). Utilization in GAP mode involves a particular mode of operation that can lead to functional limitations for which no claims will be considered under the terms of the guarantee.

• Do not expose your telephone to severe conditions (rain, sea air, dust, etc.).

• Correct operation of your telephone is not guaranteed in temperatures outside the range - 10 °C to + 45 °C.

Between - 5 °C and - 10 °C, the display may not be visible, but this is temporary and will not affect the operation of your telephone.

• You must not switch on or use your telephone near gas or inflammable liquids.

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Your telephone

MARTIN PAUL

31/08/00 16:30

Headphone connector

· Display previous menu

· Erase last character entered

· Erase complete field (long

press)

· Hang up

· Return to idle

· Lock/unlock the keypad

(long press)

· Activate / deactivate

vibrator (long press)*

· Company directory

· Telephone ID (long press)

· Microphone

* depending on your model of telephone

Light indicating:

· Going out of radio coverage

(fast flashing)

· New message:

- green DDS 100

- red DDS 200 (slow flashing)

· Adjust audio volume

· Access to the MENU

· Navigate

· Confirm

· Off-hook

· Redial (long press)

· Switching between calls

(during enquiry call)

· Activate/deactivate

loudspeaker

· Activate the secret on

hands-free charger

· On / Off (long press)

· Access to the On/Off menu

(1st press) to switch off the telephone, activate/disable the vibrator, activate/disable the ringer, lock the keypad

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The display features 1 line of status icons and 3 lines of 16 alphanumerical characters. The DDS 200 also features a display and backlit keypad.

The status icons are displayed on the welcome screen and indicate the status of the telephone.

Battery charge level

Messages received:

voice and text messages, call-back requests and unanswered calls

Calls received that have remained unanswered (if no other types of message)

Call forwarding activated

Ringer active

Vibrator active (DDS 200)

Ringer disabled

Programmed call-back time

Radio reception quality

You can obtain details on the status icons from the tooltips that appear on the welcome screen when you use the navigator:

Press the key to make these tooltips disappear.

Display and corresponding icons

1 1. Status icons

Battery full power

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Display and corresponding icons

The MENU is accessible from the welcome screen by pressing the key.

It provides access to all the functions available on your system.

Directories:

manage your personal directory and access the company directory.

Redial:

call back one of the last 6 numbers dialled.

Forwarding:

forward your calls to another number.

Mail:

consult the messages and send voice and text messages.

Manager/secretary*

Supervision*

Adjustment:

adjust contrast, activate or deactivate the beeps, lighting, etc.

Guide :

Programming, list of functions..

Selecting the language

Adjusting the ringer

Appointment:

program a call-back time.

System lock:

prohibit outgoing calls and modification of the programming.

System selection

Installation (installation reserved)

* These icons are only proposed if the corresponding functions are installed.

1 2. MENU icons

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Making a call

Answering a call*

In conversation*

Call on hold*

Accessing the directories

Transferring a call

Switching to DTMF signals

Setting up a conference

Additional options

Call duration and cost

* In the event of a multiple call, the icons are given indices to represent the different correspondents

Press briefly on the navigation key to access the MENU and to confirm.

Move the navigation key up or down.

Move the navigation key to the left or right.

Use the keypad to enter digits and letters.

Important information.

These symbols can be supplemented by small icons or texts. All the implicit or personalized codes are presented in a table of codes provided with the telephone.

1 3. Call icons

1 4. How to use this manual?

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Display and corresponding icons

You can access the options proposed by your system when in the various operating phases in several ways, by using:  the list of icons at the top of the screen  the list of options at the bottom of the screen

Some functions are only accessible from the text menu options.

Example of options that can be proposed during a conversation:

 

Conference Directories Send MF Supervis° List Boss List Assistant List Enquiry Call Forbid Camp On Call Duration

 Call in progress

 Situation of second call (reception of a call or call on hold )

 Transfer ¯

 Conference

 Directories

 MF

 Supervision

 Manager/secretary

 Other options

 Call duration

Select an icon or an option from the text menu then confirm

1 5. How to use your telephone

SMITH John in conversation

Transfer

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 Installing the battery:

 Removing the battery:

The DDS 100 functions exclusively with the Ni-Mh battery, and the DDS 200 with the Li-Ion battery.

Getting started

2 1. Installing the battery in the telephone

Position the battery in

the slide following the

mark on the label

Slide it until it

clicks into place

Slide the battery

towards the bottom

of the telephone

Remove it from

the slide

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Getting started

Recharge your telephone battery regularly. The telephone can be on or off when recharging the battery. If the telephone is to remain unused or out of its charger for several weeks, remove the battery and store it separately.

* battery charged after 3h or 5h depending on the model.

If the display does not come on or if the battery charge level icon flashes, recharge the battery.

If the radio coverage icon does not appear on the telephone display:

 Check that you are in an area of radio coverage (if not, move closer to a base station).

 Check that your telephone is correctly installed on the system (contact the PBX

manager for this).

Switching off your telephone:

Press the key (long press).

2 2. Charging your telephone battery

Connect the charger and

place the telephone in

the charging holder

Battery being charged*

The green light is on and

the battery icon is

displayed

2 3. Switching on your telephone

MARTIN Paul

31/08/00 16 :30

Switch on

(long press)

Wait a moment

(about 3 seconds)

Your telephone

is switched on

If the display indicates: "System 1 - Auto install ?", see paragraph "Registering the telephone" or contact your installation technician.

Page 16

The MENU can be accessed from the welcome screen by pressing the key.

The following screen is displayed:

Accessing the functions:

2 4. Accessing the MENU and navigating

MARTIN Paul

31/08/00 16 :30

Confirm

Select a function in

the MENU

Within the function you can

move horizontally along the

different icons or vertically in

the text menus

Associate

Overflow Password

Confirm

Welcome screen

Main menu

Page 17

Using your telephone

 Block mode dialling  Digit-by-digit mode dialling

Erase using the key

OPTIONS:

Your correspondent doe not answer, you can confirm the option:

 "Call back" to request a call-back

 "Text Mail" to send a text message

 "Voice Mail" to leave a voice message

 "Answer LS" to send a message directly over your correspondent's loudspeaker

 "DECT" to call his DECT mobile terminal

Using your telephone

3 1. Making a call

SMITH John in conversation

Transfer

Dial

Send the

call

You are in

conversation

Hang up

- To make a call to the exterior, dial the "Direct outside line" code before your correspondent's number.

- To call the operator, dial the "Attendant call" code.

Consult the corresponding codes under the heading "Call" of the

function

77625-----------

Number ?

SMITH John is alerted

Call Back

Your correspondent's

phone is ringing

Dial

77625-----------

Number ?

Off-hook

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OPTIONS :

When your telephone rings, you can confirm the option:

 "Silent" to disable the ringer.

 "Reject Call" to forward the call to the overflow number without off-hooking.

 Direct access

 From the MENU

Actuate the navigator

downwards

Select the name of the person you

wish to call

MARTIN Paul

31/08/00 16 :30

SMITH JOHN

WEBER PIERRE

Select the "Directories"

function

Send the

call

3 2. Answering a call

BELLER Yves is calling

Take the Call

BELLER Yves in conversation

Transfer

You are receiving

a call

Off-hook

You are in

conversation

Hang up

The ringer does not ring if:

 the vibrator is enabled and the ringer is disabled, the icon is displayed

on the welcome screen,

 the ringer is disabled and the icon is displayed on the welcome screen.

The light flashes (green) if the vibrator and ringer are disabled.

3 3. Calling from your personal directory

Confirm access to the

"Personal Dir"

Personal Dir

Phone Book

Confirm

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 Direct access

 From the MENU

(*) To enter the name: the keys of the numerical keypad have letters that can be displayed by pressing the key the appropriate number of times in succession. A grid at the bottom of the display indicates the selected character.

Example: press "8" two times in succession to display the letter "U".

Wait for the cursor to move or actuate the navigator to the right to proceed to the next character.

In case of error, erase using the key.

Using your telephone

3 4. Calling your correspondent by name (phone book)

BELL

Name ?

Confirm

Press the

"Phone Book" key

Select the desired type of search (by surname, initials, or surname and first name)

Send the call

.Name

.Initials .Name & 1stName

BELL

BELL Joseph

BELLER Yves

2 Answers

Enter the name or initials (*)

(first name and name) of your

correspondent

Confirm

Select the desired name

Select the "Directories"

function

Select the "Phone Book"

option

Personal Dir

Phone Book

Confirm

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WEBER Pierre

SMITH John 0145681721

To call back the last number dialled:

 press (long press),

When your correspondent's number does not reply or is busy:

You correspondent does not answer or is busy:

5. Calling back one of the last 6 numbers dialled (Redial)

Select the "Redial"

function

Select a name or

number

WEBER Pierre

SMITH John 0145681721

Confirm

 or else:

Send the

call

3 6. Making a call-back request

Confirm the "Call Back"

option

SMITH John is alerted

Call Back

The request is accepted

CallBk accepted

Hang up

3 7. Calling a correspondent on his loudspeaker

Select the "Answer LS"

option

SMITH John is alerted

Answer LS

Confirm

Your are connected directly to your

correspondent's loudspeaker.

If your correspondent is busy, you will be called back automatically has soon as he hangs up.

If your correspondent has activated call forwarding on his telephone, the call-back request is not forwarded.

Your correspondent must off-hook

if he wants to answer you.

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Your correspondent does not answer or is busy:

Using your telephone

3 8. Leaving a voice message

Select the "Voice Mail"

option

SMITH John is alerted

Voice Mail

Confirm

Follow the instructions of the voice

guide

3 9. Leaving a text message

Select the "Text Mail"

option

SMITH John is alerted

Text Mail

Select the type of message

Fixed Messages

Prg Messages New Message

Confirm

Types of messages :

- Fixed messages: predefined messages

- Prg Messages: predefined messages to be completed

- New Message: message to be composed as desired (32 characters maximum)

(See § 7.4)

Confirm

Select the message

Urgent please c

Please call me

Confirm to send the

message

Your msg is sent

Return

to idle

Page 22

 Headset mode:

If the "Headset" option is available (single-line terminal, system programming), as soon as you mmlug in the headset jack you can receive calls without touching your telephone set.

An incoming call is signalled by a beep and your telephone off-hooks automatically. At the end of the communication your telephone set automatically returns to idle.

 "Voice desktop" charger:

As soon as the telephone is placed in the "Voice desktop" charger, the hands-free function is available:

- when an incoming call arrives, if you off-hook without removing the telephone from the charger, you can talk in hands-free mode.

- during a conversation, as soon as you place the telephone in the charger you enter hands-free mode.

In hands-free mode the + and - keys on the charger are used to adjust the volume and the

key on the telephone cuts off the microphone momentarily (the light on the charger

flashes).

3 10. Overriding a forwarded call

The call is forwarded

to another number

SMITH John

is alerted

Call Back

Select the "Override"

option

SMITH John

is alerted

Override

Confirm

WEBER Pierre is alerted

Call Back

The call is redirected

to the called terminal

3 11. Using hands-free mode

Page 23

During a call, you sometimes have to send DTMF signals, for example, for a voice message service, an automatic switchboard or when remotely consulting an answering machine:

To deactivate the function, confirm the "Deact MF" option.

You call an internal correspondent whose terminal is busy (single-line terminal). To camp on:

Using your telephone

3 12. Sending DTMF signals

In conversation

SMITH John in conversation

Transfer

Select the "Send MF"

option or the "DTMF"

icon

SMITH John in conversation

Send MF

Deact MF

All digits dialled are

then sent in DTMF

Confirm

3 13. Camp-on when a correspondent is busy

Correspondent busy

SMITH John is busy

Call Back

Select the

"Wait" option

SMITH John is busy

Wait

Confirm

SMITH John Please wait

Your correspondent is informed that you are waiting. If he does not answer your call, his terminal will ring automatically when he hangs up.

Page 24

Your correspondent's terminal is busy (single-line terminal). If you are are authorized, you can intrude on the ongoing conversation. To do this:

Protecting yourself against intrusion

You can protect yourself against intrusion by validating the "Intrus protect" option

under the heading ÞÞ "Services" Þ "Diverse services" before

establishing your communication. The protection is cancelled when you hang up.

You can make an external call independently of the access restrictions This call will be specifically identified by the call charging management application.

1. Enter the "Private call" code

2. Enter your personal identification code (PIN code)

3. Enter your personal code if applicable

4. Enter your correspondent's number

3 14. Intrusion into a conversation

Correspondent busy

SMITH John is busy

Call Back

Select the "Intrusion"

option

SMITH John is busy

Intrusion

Confirm

If one of the 3 correspondents hangs up, the other 2 remain in communication.

15. Calling a private external number

Page 25

Using your telephone

You can allocate the cost of your external communications to customer account numbers.

1. Validate the "Account code" function under the heading ÞÞ

"Services" Þ "Diverse services".

2. Enter the customer's account number.

3. Enter the "Direct outside line" code followed by the number of your correspondent.

You can place a correspondent on hold and pick up the call on any one of the company's terminals.

Picking up a "parked" call:

 From the terminal on which the call was parked: validate the "Park/Retrieve" function

under the heading ÞÞ "Services" Þ "Pick up services".

 From any terminal: repeat the same operation then enter the number of the terinal on

which the call was parked.

3 16. Allocating your calls to customer account codes

3 17. Placing an external correspondent on hold (parking)

Call in progress

0103556432 in conversation

Transfer

Select the

"Park" option

0103556432 in conversation

Park

Confirm

EXTENTION :

PARKING

Dial the number of a

terminal or hang up

If you hang up without dialling a terminal number, the call is "parked" on your terminal.

If the call is not picked up retrieved within a given lapse of time, it is forwarded to the operator.

Page 26

You can report malicious calls:

 If the call is of internal origin, it is reported to the system by a specific message.

 If the call is of external origin, it can be reported to the public switchboard operator.

3 18. Reporting malicious calls

Call in progress

0103556432 in conversation

Transfer

Select the "Trace" option

0103556432 in conversation

Trace

Confirm

Request progress

Page 27

Handling several calls

Certain functions can be activated either by using the text menu options or by selecting an icon in the icon strip with the navigator.

 Multi-line configuration

 Single-line configuration

CAUTION: In a single-line configuration, if you hang up during an enquiry call you make a transfer.

Handling several calls

4 1. Calling a second correspondent (enquiry call)

102 ---------

Number ?

Send the call

The first correspondent is

on hold

SMITH John in conversation

Transfer

Dial the number

Cancel the

enquiry call

Recover the first

correspondent

WEBER Pierre in conversation

Transfer

WEBER Pierre Hold recalling

Retrieve ?

The first correspondent

calls back

The first correspondent is

on hold

SMITH John in conversation

Transfer

To cancel the enquiry call, select the "Enquiry Off"

option

SMITH John in conversation

Enquiry Off

Confirm

WEBER Pierre Hold recalling

Retrieve ?

The first correspondent

calls back

Recover the first

correspondent

You can also initiate an enquiry call by first confirming the option:  "Enquiry Call " when you are sending DTMF signals.  "Directories" to use your private directory or call by name.

Call in progress

Page 28

During a call, a second correspondent tries to contact you:

 Multi-line configuration

 Single-line configuration

4 2. Answering a second call during a conversation

A second incoming call is

signalled by several "beeps"

BELLER Yves is calling

Take the Call

Off-hook

The first correspondent is

placed on hold

BELLER Yves in conversation

Transfer

If you do not take the second call

immediately, it continues to be

signalled camped until your

correspondent hangs up.

BELLER Yves is calling

Transfer

A second incoming call is

signalled by several "beeps"

BELLER Yves is camped on

Transfer

BELLER Yves is camped on

Consult

Confirm

Select the "Consult"

option

In conversation with the

second correspondent

BELLER Yves in conversation

Transfer

Return to the first correspondent by

confirming the "Broker Call" option

BELLER Yves in conversation

Broker Call

Page 29

Handling several calls

You are in conversation with a correspondent, a second correspondent is on hold, to switch from one correspondent to the other:

 Multi-line configuration

 Single-line configuration

4 3. Switching between calls (broker call)

SMITH John in conversation

Transfer

Recover the

correspondent on hold

WEBER Pierre in conversation

Transfer

If several calls are on

hold

Select the call

WEBER Pierre Hold recalling

Retrieve ?

Confirm

SMITH John in conversation

Transfer

Select the "Broker Call"

option

SMITH John in conversation

Broker Call

Confirm

WEBER Pierre in conversation

Transfer

In conversation with a

second correspondent

Return to the first

correspondent

Page 30

You are holding a conversation. Make an enquiry call to contact the transfer destination number, then:

 Multi-line configuration

 Single-line configuration

4. Transferring a call

SMITH John in conversation

Transfer

Confirm the

option

"Transfer"

The first correspondent is

placed on hold

Transfer Succeed

 00:53

Transfer accepted

Return to

idle

The first correspondent is

placed on hold

WEBER Pierre in conversation

Transfer

Confirm the option

"Transfer" or hang

Transfer accepted

Transfer Succeed

 00:53

Return to

idle

 You can also initiate a transfer by confirming the "Transfer" option before calling

a second correspondent.

 You can transfer your call immediately without waiting for your second

correspondent to reply, even if he is busy. Transfer between two external correspondents is not usually authorized (depends on the country)

Page 31

Handling several calls

You are in conversation with one correspondent and a second is on hold:

4 5. Three-way conference with 2 internal and/or external

correspondents (3-way conference)

Select the "Conference" icon

or option

WEBER Pierre in conversation

Transfer

WEBER Pierre in conversation

Conference

Confirm

WEBER Pierre SMITH John

End Conference

Conference in progress

To cancel the conference, confirm the "End Conference" option. You recover the your first correspondent.

 You can also initiate a conference by conforming the "Conference" option before

calling a second correspondent.  If you hang up during a conference, your two correspondents remain in

communication (restriction possible for two external correspondents).

Page 32

You can prohibit camping on of your correspondents when your terminal is busy. External calls will be forwarded to the operator.

 During a call

 Before making a call

Confirm the function "Camp On Control" under the heading ÞÞ

"Services" Þ "DND/locking/VG".

4 6. Camp-on busy control

WEBER Pierre in conversation

Forbid Camp On

Confirm

Select the

"Forbid Camp On" option

To cancel, select the

"Permit Camp On" option

WEBER Pierre in conversation

Permit Camp On

Confirm

The function remains valid until the next change, even after hanging up.

Page 33

Handling several calls

You can request the immediate forwarding of calls when your terminal is busy.

Addressee?

0130030306-----

Enter the forwarding

destination number

Forwarding is

accepted

Programming OK

Confirm

Return to

idle

4 7. Forwarding calls when you are busy

Select the "Forwarding"

function

Fwd On Busy

Fwd On No Rep Fwd Busy/NoRep

Confirm "Dial a Number" or

use another option

Confirm

Select the

"Forwarding List" icon

Confirm the

"Fwd On

Busy"

function

.Dial a Number

.Personal Dir .Phone Book

Fwd On Busy

Page 34

You chan choose the language of the display and voice guides.

 Creating an entry in your personal directory

Your personal directory can contain up to 12 numbers.

(*) To enter the name: the keys of the numerical keypad have letters that can be displayed

by pressing the key the appropriate number of times in succession. A grid at the bottom of the display indicates the character selected.

Example: press "8" two times in succession to display the letter "U".

Customizing and adjusting your telephone

5 1. Choosing the language

Select the "Directories"

function

Confirm

Personal Dir

Phone Book

Confirm access to the

"Personal Dir"

Empty directory Add an entry ?

SMITH JOHN

Name?

O 6M

Confirm

Select the

"Create" option

Confirm

Enter the name (*)

(14 characters max.)

Confirm

Select the "Language"

function

Confirm

French

English

German

Select the language of

your choice

Return to

idle

Confirm

5 2. Programming your personal directory

Create

Back

Options

0123456789

Number ?

Enter the number

(30 figures max.)

Confirm

SMITH JOHN------

MARTIN JACK

SMITH JOHN BELLER YVES

Page 35

Customizing and adjusting your telephone

 Modifying or erasing an entry in your directory

(*) Use the navigator to select the letter or figure to modify.

Before entering the name and number, erase the old ones using the key.

Select the desired entry

MARTIN ERIC

SMITH JOHN BELLER YVES

Confirm

Call

Modify

Create

MARTIN ERIC

Select "Modify"

MARTIN ERIC

Name ?

0123456789

Number ?

Modify the name (*)

(14 characters max.)

Confirm

Modify the number (*)

(30 figures max.)

MARTIN JACK

SMITH JOHN BELLER YVES

Confirm

Select "Delete"

Confirm

Delete MARTIN JACK ?

Confirm

Modify Create

Delete

MARTIN JACK

Confirm

Wait for the cursor to move or actuate the navigator to the right to proceed to the

next character.

If you make a mistake, erase it using the key.

Program your personal directory using the phone book.

After selecting a name in the phone book, confirm twice then confirm the "To Directory" option.

Your personal directory is automatically programmed with the name you have selected.

Page 36

Your telephone password is 0000 by default. You are asked for this password in order to access certain functions.

5 3. Programming your own password

Select the "Guide"

function

Confirm

Associate Overflow

Password

Select

"Password"

Old password:

....

Password?

Confirm

Enter your password or the

default password 0000

Confirm

New password:

....

Password?

Enter the new password

4 figures

Confirm

For checking:

....

Password?

Confirm the new password

Confirm

Programming OK

Return to

idle

Page 37

The associate number can be an internal terminal number, the number of the voice message service or the pager number. It can be used as a call overflow number.

(*) Confirm "Delete" to delete the associate number.

If your terminal is unavailable, outside the coverage area or out of service, calls to it are automatically forwarded to this number if it has been programmed.

Proceed in the same way as when programming the associate number.

Customizing and adjusting your telephone

5 4. Programming your associate number

Select the "Guide"

function

Confirm

Associate

Overflow Password

Validate "Associate"

Associate

Assoc undefined

Confirm "Modify" (*)

Confirm

.Modify

.Delete .Back

Associate

.Dial a Number

.Personal Dir .Phone Book

Associate

Confirm "Dial a Number"

or use other options

Addressee ?

75412

Enter the number

Confirm

Associate

75412

Confirm

Programming OK

Return to

idle

5. Programming your overflow number

Select the "Guide"

function

Confirm

Associate

Overflow

Password

Select "Overflow"

Confirm

Page 38

 Choosing the melody and volume

 Rapid customizing of the ringer

Depending on your activity, the ringer parameters can be modified rapidly by a short press on the key and then pressing the key.

  

 Switch off the telephone

Activate / disable the vibrator (DDS 200)

 Activate / disable the ringer ¯

 Activate / disable meeting mode (progressive ringing)

 Activate the keyboard lock

Validate the chosen option with

6. Customizing the ringer

Select the "Ringer"

function

Confirm

Melody 1

Melody 2

Melody 3

Select the melody of your

choice

Level 1

Level 2

Level 3

Select the "Volume"

icon

Confirm

Increase /

reduce the

volume

Return to

idle

Switch off the set ?

Page 39

Customizing and adjusting your telephone

This key can be used to switch rapidly from the ringer to the vibrator and vice-versa.

You can activate or disable the terminal loudspeaker when dialing a number of during a

conversation by pressing the key.

The icon indicates activation of the loudspeaker.

The audio level, like the earpiece volume, can be adjusted by using the + and - key located on the side. When making the adjustment, beeps indicate selection of the maximum or minimum level.

The loudspeaker can be particularly useful for listening to the voice guides, when listening to recorded messages for example.

5 7.Activating the vibrator or ringer (DDS 200)

MARTIN Paul

30/08/00 16 :30

Long press

Vibrator activated and

ringer disabled

MARTIN Paul

31/08/00 16 :30

Vibrator disabled

and ringer

activated

Long press

5 8. Using the loudspeaker

SMITH John in conversation

Transfer

Page 40

* You can activate or disable the following functions:

 Back-light (DDS 200)The telephone is back-lit when you press a key

 Ringer The telephone rings when there is an incoming call

 Vibrator (DDS 200)The telephone vibrates when there is an incoming call

 Keypad beep A beep is emitted each time a key is pressed

 Warning beep A beep is emitted as soon as an error is detected

 Coverage beep A beep is emitted when the radio link is no longer

detected

 Screen Saver Screen proposed after a period of inactivity

5 9. Adjusting your telephone functions

Select the "Adjustment"

function

Confirm

Back-light

Ringer Vibrator

Select the function* you want to

activate or disable

Activate /

disable

Return to

idle

5 10. Adjusting screen contrast

Select the "Adjustment"

function

Confirm

Contrast : 3/5

Select the "Contrast"

icon

Increase or

decrease

the contrast

Return to

idle

Page 41

Customizing and adjusting your telephone

The identifier or the telephone number are displayed permanently when the telephone is within the radio coverage zone and is not being used (when screen save is not displayed).

If the telephone number is not displayed:

- in standby mode: long press,

-or:

The available functions can be implemented by entering a code (see table of codes) if they are not directly accessible through an icon.

The list of functions available under the "Services" heading can be used to access these functions without having to know the activation code.

Select the "Guide"

function

Confirm

MARTIN Paul 74816

Select the

"Who ?" icon

5 11. Identifying the telephone you use

5 12. Using the list of functions

Select the "Guide"

function

Select the desired group of

functions

Fwd services

DND/locking/VG

Pick up services

Confirm

Call

Services

Select the

"Consultation" icon

then the "Services"

option

Confirm

Select the function to activate

Set lock/unlock

VG on/off

Secret Ident.

LOCK

Confirm

Page 42

Defining function groups

Fwd services

Fwd Immediate : immediate unconditional forwarding Fwd On Busy : immediate forwarding on busy Fwd On No Rep : delayed forwarding on no reply Fwd Busy/NoRep : forwarding on busy or no reply Remote Forward : immediate forwarding of one terminal from another terminal Deact Forward : deactivation of programmed forwarding Deact FollowMe : deactivation of forwarding from the forwarding destination terminal Deact Rem Fwd : deactivation of forwarding from another terminal

DND/locking/VG

Set lock/unlock : locking/unlocking of the terminal DND on/off : activating/disabling the "do not disturb" function VG on/off : activating/disabling the playing of voice guides Secret Ident. : hiding your identity Display Ident. : hiding the identity of your correspondent Camp On Control : controlling camp-on busy

Pick up services

Group pick up : picking up a group call Ext pick up : picking up a call on another terminal Night pick up : answering the general bell Park/Retrieve : parking/retrieving a call Common Hold : holding in a pick-up group

Assoc services

Overflow assoc : validation of overflow to the associate number on no reply Overfl. on busy : validation of overflow to the associate number on busy Overfl. on B/NR : validation of overflow to the associate number on busy or no reply Canc assoc ovflw : cancellation of programmed overflow

Consult & CallBk

CalBk last call : call-back to last caller remains unanswered Charging info : display of charging meters Alarm Consult : consultation of the alarms

Appoint reminder

Set appointment : programming an appointment reminder Cancel appointm : cancelling an appointment reminder

Page 43

Customizing and adjusting your telephone

Voice mail

Voice mail num. : access to the voice mail List.voice msg : consultation of the voice messages Notif.Voice msg : notification of arrival of a voice message Send voice msg : leaving a voice message Call recording : recording the conversation

Diverse services

Intrus protect : temporary protection against intrusion Account code : allocating a call to a customer's account Substitution : substitution of one terminal for another Hunting grp in : returning to the hunting group Hunting grp out : leaving the hunting group Set out for mov : putting the terminal out of service Meet Me Conf. : programmed conference Z Behind UA: analogue terminal behind a IDS terminal Auto Conference : supervised automatic conference Announcement : message broadcasting over the loudspeaker Man. Cconference : supervised manual conference

Paging Services

Paging : replying to a paging call

Transparency

Decad : transparency in decadic dialing DTMF : transparency in voice frequency dialing Alpha : Alphapage connection

The proposed list of functions depends on the configuration of your system and the authorizations given by the system administrator.

Page 44

(*) If you do not enter a number, the appointment reminder will be given on your terminal

by default.

At the programmed time, your telephone rings:

To cancel your appointment reminder request:

Select the "Cancel appointm" and confirm.

5 13. Programming an appointment reminder

Select the "Appointment"

function

Confirm

Set appointment

Cancel appointm

Select

"Set appointment"

Confirm

Enter the time of the reminder

(hour, minutes)

18:30

Appointment

Confirm

............

Addressee ?

Return to

idle

Enter the number of the

reminder addressee terminal

(*) if applicable and confirm

((@))) 14:38

Confirm the

response

If you do not confirm the response to the first call, a second call will be made. If the second call remains unconfirmed, the reminder request will be cancelled. If your line is forwarded to another number, your call will not follow the forwarding.

Page 45

Customizing and adjusting your telephone

If you hide your identity when you make a call, your name or number will not be displayed on your correspondent's terminal.

Before making a call, validate the "Secret Ident." function under the heading Þ

Þ "Services" Þ "DND/locking/VG".

This function remains activated until it is cancelled using the same procedure.

You can render your terminal temporarily inaccessible to all calls other than operator calls.

Validate the function "DND on/off" under the heading ÞÞ "Services"

Þ "DND/Locking/VG".

This function remains activated until it is cancelled using the same procedure.

The current status is shown on the standby screen.

Validate the "Charging info" function under the heading ÞÞ "Services"

Þ "Consult & CallBk".

5 14. Hiding your identity

15. Do not disturb function

16. Finding out the cost of your external calls

Calls cost : Last : Total :

Display of the cost or number of units

of the last communication and the

total since the counters were last reset

Page 46

This function is used to prohibit all external communications (*) (except entry of the password) and any changes in the programming of your telephone:

To unlock:

(*) If making an external call with block mode dialing, do not forget to enter the password

after the "Direct outside line" code.

5 17. Locking your telephone

Select the "Lock"

function

Confirm

Set is locked

Locking confirmed

MARTIN Paul

31/08/00 16 :30

Set is locked

Return to

idle

Select the "Lock"

function

Confirm

* * * *

Password?

Enter your password

Confirm

Set is unlocked

Unlocking confirmed

Return to

idle

Lock handset ?

Confirm

Unlock handset ?

Confirm

Page 47

While you are away - When you return

There are several types of call forwarding. Whatever the type of forwarding you choose, you must access the "Forwarding" function.

To do this:

This number can be that of an internal terminal (operator etc.), a home number, a mobile phone number, your voice message service or the pager.

 To activate forwarding to the last number used

While you are away - When you return

6 1. Forwarding calls

Select the "Forwarding"

function

Confirm

Fwd immediate 00388674526 Desactivated

Status of last forwarding

action

The forwarding is

accepted

Confirm access to immediate

forwarding

.Activate Fwd

.Modify Fwd .Back

Fwd immediate

Programming OK

Confirm the "Activate Fwd"

option

Return to

idle

You can continue to make calls while your telephone is forwarded. Only the forwarding addressee can call you. General remark concerning forwarding: you can only activate a single forwarding option on your telephone. Programming a new forwarding option will cancel the previous one.

6 2. Forwarding calls to another number (immediate forwarding)

Fwd immediate 00388674526 Desactivated

Page 48

 To change the forwarding destination number

Confirm access to immediate

forwarding

Fwd immediate

.Activate Fwd

.Modify Fwd

.Back

.Dial a Number

.Personal Dir .Phone Book

Fwd immediate

Addressee?

0130030306-----

Programming OK

Select the "Modify Fwd"

option

Confirm

Enter the forwarding

destination number

Confirm

Confirm "Dial a Number"

or use another option

The forwarding is

accepted

Return to idle

Fwd immediate 00388674526 Desactivated

Page 49

Other types of forwarding exist:

Fwd On No Rep: forward when you are absent (delayed forwarding on no reply).

Fwd On Busy: forwarding when you are already in conversation (immediate forwarding

on busy).

Fwd Busy/NoRep: forwarding when you are absent or in conversation (forwarding on busy or no reply).

Remote Forward: forwarding one terminal from another terminal (immediate remote forward).

Example: Forwarding calls when you are absent (delayed forwarding on no reply)

While you are away - When you return

6 3. Other types of call forwarding

Access the

"Forwarding"

function

.Dial a Number

.Personal Dir .Phone Book

Fwd On No Rep

Fwd On Busy

Fwd On No Rep Fwd Busy/NoRep

Confirm "Dial a

Number" or use

another option

Select the "List of

forwarding options" icon

Select " Fwd On No Rep" then

confirm

Fwd On Busy

Fwd On No Rep

Fwd Busy/NoRep

Addressee ?

75491-----

Enter the forwarding

destination number

Programming OK

Confirm

The forwarding is

accepted

Return to idle

Confirm

Page 50

 Forwarding your calls from another terminal (follow me)(*)

You are working temporarily in another office and you want your calls to be forwarded to that office. On the terminal to which you want your calls to be forwarded:

6 4. Remote forwarding of calls (immediate forwarding)

Access the

"Forwarding"

function

Fwd On Busy

Fwd On No Rep Fwd Busy/NoRep

Select the "List of

forwarding options" icon

Addressee ?

75491-----

Enter the number of the

terminal to forward

Select "Remote Forward"

Programming OK

Confirm

The forwarding is

accepted

Return to idle

Fwd On No Rep Fwd Busy/NoRep

Remote Forward

Confirm

.Dial a Number

.Personal Dir .Phone Book

Remote Forward

Confirm "Dial a Number"

or use another option

Page 51

While you are away - When you return

 Forwarding the calls from any terminal in the company (*)

To forward the calls from any terminal in the company to another terminal:

(*) These two functions are mutually incompatible and their availability depends on the

configuration of your system.

You can also make another type of forwarding to your voice mail by selecting the "List of forwarding options" icon and entering the number of the voice mail as the destination of the programmed forwarding.

6 5. Forwarding calls to your voice mail service (immediate

forwarding)

Fwd immediate Voice Mail

Select the "Forwarding"

function

Confirm

Select the "Voice mail"

icon

Confirm

Programming OK

The forwarding is accepted

Return to idle

Fwd On No Rep Fwd Busy/NoRep

Remote Forward

Confirm the

"Remote Forward" function

Addressee ?

75491-----

Enter the forwarding

destination number

Confirm

Addressee?

0130030306-----

Enter the number of the

terminal to forward

Confirm

Programming OK

Return to

idle

The forwarding is

accepted

.Dial a Number

.Personal Dir .Phone Book

Remote Forward

Confirm "Dial a Number"

or use another option

Confirm

.Dial a Number

.Personal Dir .Phone Book

Set to forward

Confirm "Dial a Number"

or use another option

Page 52

 On your terminal

6 6. Cancelling all forwarding functions

Immediate Fwd to 01302254 Activated

Select the "Forwarding"

function

Confirm

Select the "Forwarding

cancellation" icon

Confirm the

"Deact Forward" option

Deact Forward

Deact FollowMe Deact Rem Fwd

Return to

idle

Forwarding off

Cancellation of

forwarding is accepted

Confirm the

"Deact FollowMe" option

Deact Forward

Deact FollowMe

Deact Rem Fwd

Confirm the

"Deact Rem Fwd" option

Deact Forward Deact FollowMe

Deact Rem Fwd

Addressee ?

75491-----

Enter the number of

the terminal on which

forwarding must be

cancelled

Confirm

 From the forwarding destination

terminal

 From any terminal in the company

Confirm "Dial a Number"

or use another option

.Dial a number

.Personal Dir .Phone Book

Deact Rem Fwd

Confirm

Page 53

While you are away - When you return

This can be an internal number, a voice message service number or a paging number.

If you have defined an associate number beforehand (see § "Programming your associate number"), you can forward your calls to this number by confirming the corresponding function under the heading ÞÞ "Services" Þ "Assoc

services".

 Overflow assoc: delayed forwarding (overflow) when you do not reply,  Overfl. on busy: immediate forwarding (overflow) when your line is busy,,  Overfl. on B/NR: forwarding (overflow), which is delayed if you do not reply or

immediate if your line is busy.

To cancel forwarding confirm the "Canc assoc ovflw".

You can consult the messages left while you were away: voice messages, call-back requests, text messages, list of unanswered internal and external calls.

When you have received a new message:

-the indicator light is on (green on DDS 100, red flashing slowly on DDS 200),

- the icon is displayed on the saver screen if only unanswered messages are present,

- the icon is displayed on the saver screen in the other cases.

 Voice messages

6 7. Forwarding calls to an associate number (overflow)

When forwarding is programmed it takes priority over overflow to the associate number.

6 8. Consulting the messages left while you were away

2 New voic msg

Select the "Messages"

function

Follow the

instructions of

the voice guide

Validate to access the voice

messages

Confirm

Page 54

 Text messages

OPTIONS:

 Delete : erase the message. The message remains stored until it is erased.

 Call Back : call back directly the person who left the message.

If your correspondent replies when you call back, the message is erased automatically.

 Answer By Text : send back a text message to the person who left the message.

 Next : proceed to the next message.

 Back : return to the previous screen.

Confirm

Select the "Messages"

function

2 New Text Msg

Select the "Text messages"

icon

Confirm

WEBER Pierre 01/08/00 14:32

1/2

Select the message you want

to read

Confirm

Message content 

.....

Navigate in the pages of the

message

Confirm

.Delete

.Call Back .Answer By Text

Options

Select an option

Confirm

Page 55

While you are away - When you return

 Call-back requests

If you use the "Call Back" option, the request is erased even if your correspondent does not answer. Otherwise the request remains stored as long as the "Delete" option has not been confirmed.

The icon is only present if there is at least one call-back request (8 maximum).

 Lists of unanswered internal or external calls

The procedure for consulting the lists of unanswered internal or external calls is identical to that for the call-back requests.

To access the lists, select the icon (internal calls) or the icon (external calls).

If you use the "Call Back" option, the message is erased automatically if your correspondent replies. Otherwise it remains stored as long as the "Delete" option has not been validated.

The and icons are only present if there is at least one message (16 maximum).

Select the "Messages"

function

2 Call Back

Confirm

Select the

"Call-back requests" icon

Confirm

WEBER Pierre

 1/2

Select the person to call back

Confirm

. Delete

. Call Back . Back

Options

Select an option

Confirm

Page 56

You can call back the last unanswered internal caller without knowing their telephone number.

Confirm the function "CalBk last call" under the heading ÞÞ

"Services" Þ "Consult & CallBk".

You are automatically routed to the person who made the last call.

If you reply to a call before confirming this function, the information is lost.

6 9. Calling back the last internal caller

Page 57

Group operation

When the operator is absent, incoming external calls are forwarded to a general bell. You can answer these calls:

Confirm the function "Night pick up" under the heading ÞÞ "Services"

Þ "Pick up services".

 Picking up a call on another terminal

If you are duly authorized, you can pick up a call made to another terminal.

Confirm the "Ext pick up" function under the heading ÞÞ "Services" Þ "Pick up services", then dial the number of the terminal that is ringing.

 Group call pick-up

You belong to a call pick-up group, from your terminal you can pick up an incoming call to any of the terminals in the group.

Confirm the "Group pick up" function under the heading ÞÞ

"Services" Þ "Pick up services".

 Hunting group call:

Some terminals can be associated to form a group. You can contact any one of them by dialling the group number.

Group operation

1. Answering the general bell

2. Call pick-up

The system can be configured to prevent call pick-up on certain telephones.

3. Hunting groups

Belonging to a group does not affect the management of direct calls. A specific telephone within a group can always be called by using its own number.

Page 58

 Temporary exit from your hunting group:

Confirm the function "Hunting grp out" under the heading ÞÞ

"Services" Þ "Diverse services".

 Return into your group:

Confirm the function "Hunting group in" under the heading ÞÞ

"Services" Þ "Diverse services".

You can send a text message directly to an internal correspondent without calling him.

7 4. Sending a text message to an internal correspondent

Select the "Messages"

function

Confirm

0 New text Msg

Send a Message ?

.Dial a Number

.Personal Dir

.Phone Book

Adressee ?

Select the

"Text messages" icon

Confirm

Specify the addressee

SMITH John

Confirm ?

Confirm the identify of the

addressee

Confirm

Addressee?

0130030306-----

Enter the number of the

message addressee

Fixed Messages

Prg Messages New Message

Choose the type of message (*)

you want to send

Confirm

(*) There are three types of messages:

 Fixed Messages: predefined messages  Prg Messages: predefined messages to be completed  New Message: messages to be composed freely (32 characters maximum)

Page 59

Group operation

 If the selected message has to be created:

When editing a message, the characters entered can be erased with

 If the selected message has to be completed:

 If the selected message is predefined:

----------------

New Message

Compose the text of the

message

Confirm

Meeting on the

Meeting room no Please call no

Complete the message

Meeting on the **/** at **:**

Prg Messages

Confirm

Your msg is sent

Return to

idle

Confirm

Select a message

Urgent please c

Please call me

Your msg is sent

Confirm

Select a message

Return to

idle

Your msg is sent

Return to

idle

Page 60

The supervision function enables one to find out the status of a terminal and be informed of the calls it receives (supervision with ringer).

This function is defined by your system administrator.

 Consulting the status of a terminal

 Supervising the calls

: terminal free

n : terminal busy

SMITH JOHN

WEBER PIERRE

Confirm

Select the

"Supervis List" function

To call the

selected

terminal directly

7 5. Supervising a terminal

BELLER Yves is calling 7416

Take the Call

Confirm the option

"Take the Call" to pick

up the call

Your terminal rings to

indicate that there is an

incoming call to

supervised terminal

no. 7416

Page 61

MANAGER/SECRETARY filtering set

The manager/secretary filtering set is a special configuration comprising at least two multiline terminals offering specific operating options. The manager/secretary configuration can comprise several manager terminals and several secretary terminals.

(*) Display of the status of the secretary's terminal.

The following supervision icons exist:

No icon : secretary available

¨ : secretary absent

n : secretary in conversation

The filtering function allows calls to the manager's terminal to be forwarded to the secretary's terminal.

The filtering is associated with a filtering table defined by the system administrator. This table can contain either priority numbers or numbers to filter.

 If you have a table of numbers to filter, only the calls from correspondents identified in

that table will be forwarded to the secretary.

 If you have a table of priority numbers, only the correspondents identified in that table

can call you directly.

MANAGER/SECRETARY filtering set

8 1. Manager terminal

Select the

"Manager/secretary"

function

Select the secretary (*)

Monica

Edith

Julia

Confirm

Send the

call

You cannot activate simultaneously a table of priority numbers and a table of numbers to filter. Activation of the table of priority numbers cancels filtering by the table of numbers to filter.

Calling a secretary directly

Activating call filtering

Page 62

 Table of numbers to filter

To activate filtering:

Or, to deactivate filtering (activated beforehand):

Select the

"Manager/secretary"

function

Confirm

Select the secretary to

whom the filtered calls are

to be sent

Monica

Edith

Julia

Confirm

Select the list of filtered calls

Fwd list 4 to Monica and take others?

Filtering is activated

Programming OK

Return to

idle

Filtered calls

forwarded to

Ext. 7402

BAUSS Hugo

Filtering Þ 7402 31/08/00 16:30

Deactivate Fwd list 4 to Monica?

Programming OK

BAUSS Hugo

31/08/00 16:30

Select the "Filtering"

option

.Call

.Filtering

.Back

Monica

Confirm

Page 63

MANAGER/SECRETARY filtering set

 Table of priority numbers

To activate filtering:

Or, to deactivate filtering (activated beforehand):

When a filtered call is forwarded to your secretary, your terminal emits a specific ringing tone.

To pick up the call:

Select the list of priority calls

Take list 3 and Fwd others to Monica?

Programming OK

Return to

idle

Filtered calls forwarded

to Ext. 7402

BAUSS Hugo

Filtering Þ 7402 31/08/00 16:30

Deactivate take list 3 ?

Programming OK

BAUSS Hugo

31/08/00 16:30

Call filtered to secretary's

terminal Ext. 7402

BELLER Yves is calling 7402

Take the Call

Off-hook

You are in

conversation

BELLER Yves in conversation

Transfer

Return to idle

Confirm

Picking up the filtered calls

Filtering is activated

Page 64

(*) Display of the status of the manager's terminal.

: manager available

n : manager in conversation

Call filtered to the

secretary's terminal

Ext. 7402

BELLER Yves is calling 7402

Take the Call

The secretary off-

hooks

BELLER Yves in conversation 7402

Listen

The microphone of your

terminal is automatically

switched off.

BELLER Yves Secret listening

Pick Up

Return to

idle

Confirm the

"Listen" option

Confirm the "Pick Up" option

to take the call

8 2. Secretary's terminal

Select the

"Manager/secretary"

function

Select the manager's

terminal (*)

BAUSS Hugo

SMITH John

Confirm

Send the

call

Listening "discreetly" to a filtered conversation

Calling a manager directly

Page 65

MANAGER/SECRETARY filtering set

Proceed in the same manner to deactivate absence mode.

When "Secretary absent" mode is confirmed, all call filtering via the secretary is cancelled.

Select the

"Manager/secretary"

function

Select the manager's

terminal

BAUSS Hugo

SMITH John

Confirm

.Call

.Absence Mode

.Filtering

BAUSS Hugo

Confirm activation of absence

mode

Activate absence mode ?

Confirm

Absence mode

is activated

Programming OK

Return to

idle

Select the "Absence Mode"

function

Signalling your absence on the manager's terminal

Page 66

You can activate or deactive call filtering on the manager's terminal in his place, whether the filtered calls are forwarded to you or not.

BELLER Þ 7400 is calling

Take the Call

Reception of a filtered call

coming from manager's

terminal Ext. 7400

Ta ke

the call

BELLER Yves in conversation

Transfer

Call in progress

BELLER Yves in conversation

Boss list

Select the "Boss List"

option

BAUSS Hugo

SMITH John

Select the filtered manager

(Ext. 7400)

Confirm

Initiate the

call

BAUSS Hugo in conversation

Transfer

The manager answers

- either transfer the call

- or recover the first correspondent

Select the

"Manager/secretary"

function

Select the manager

BAUSS Hugo

SMITH John

Confirm

.Call .Absence Mode

.Filtering

BAUSS Hugo

Select the "Filtering" option

Confirm

Managing the filtered calls

Managing call filtering in place of the manager

Page 67

MANAGER/SECRETARY filtering set

 Table of numbers to filter

To activate filtering:

Or, to deactivate filtering:

 Table of priority numbers

To activate filtering:

Or deactivate filtering:

Select the list of priority

numbers

BAUSS takes list 2 and Fwd others to me ?

Programming OK

Select the list of filtered

numbers

Programming OK

Confirm

Fwd list 4 to me and BAUSS take others ?

Return to

idle

Deactivate Fwd list 4 to me ?

Programming OK

Confirm

Return to

idle

Confirm

Return to

idle

Select the list of priority

numbers

Deactivate BAUSS takes list 2 ?

Programming OK

Confirm

Return to

idle

Select the list of filtered

numbers

Page 68

For the mobile telephone to function, it must be registered on at least one Belgacom or GAP system (registration operation). If when first switched on the display indicates: "System 1 - Auto install ?" your telephone has not been registered on any system; consult your installation technician or proceed as follows:

1. Prepare your system for registration (see system installation guide).

2. When the system is ready, the station always displays the starting screen:

3. You have two subscription possibilities:

a - If the system does not use an AC code

b - If the system uses an AC (authentication code)

The registration operation can take up to 1 minute.

Registering the telephone

9 1. Registering the telephone on a system for the first time

SYSTEM 1 Auto install ?

SUB

Launch Subscription ?

AC PRK

SUB

Confirm to install

the telephone

Subscription Running ...

ACSUB PRK

Launch subscription

Configure AC code ?

SUB PRK

AC Code

........................

Launch Subscription ?

AC PRK

SUB

Subscription Running ...

ACSUB PRK

Select "AC" Confirm

Enter the code

Confirm

Launch subscription

Page 69

Registering the telephone

 If the registration operation runs correctly (Subscription accepted), the telephone is

ready for use, and the radio coverage icon appears .

 If the registration operation has not been successful, the

station proposes launching the subscription again.

The telephone can be registered on several systems (maximum of 5).

Note: entry 1 is usually reserved for use with your main BELGACOM system. You can select the other entries to register your telephone under another system (BELGACOM or other).

Proceed as follows to register your telephone on a new system when it is already registered on one or more systems:

1. Prepare your system for registration (see the system installation manual or consult your installation manager).

2. When the system is ready:

9 2. Registering the telephone on other systems

* * * *

Password?

Confirm

Launch Subscription ?

AC PRK

SUB

SYSTEM 1 SYSTEM 2 SYSTEM 3

IPEI SOFT

SUB

SYSTEM 2

Install

Edit name

Launch Subscription ?

AC PRK

SUB

Select the "Installation"

function

Enter the installation

password (314987)

Confirm

Select a system

Confirm

Select "Install"

Confirm Registration can

begin

Utilization of the telephone in GAP mode can lead to functional limitations for which no claims will be considered under the terms of the warranty.

Page 70

3. You have two subscription possibilities:

a - If the system does not use an AC code

b - If the system uses an AC (authentication code)

The registration operation can take up to 1 minute.

 If the registration operation runs correctly (Subscription accepted), the telephone is

ready for use, and the radio coverage icon appears: .

 If the registration operation has not been successful, the

station proposes launching the subscription again.

 Depending on the type of system in question, the telephone registration operation can

require one or more additional operations on the system.

Subscription Running ...

ACSUB PRK

Launch subscription

Launch Subscription ?

PRKSUB

AC Code

........................

Launch Subscription ?

AC PRK

SUB

Subscription Running ...

ACSUB PRK

Select "AC" Confirm

Enter the code Confirm

Launch subscription

Launch Subscription ?

AC PRK

SUB

Page 71

Registering the telephone

Selecting your telephone system

Your telephone can be programmed to function on 5 different DECT systems (BELGACOM or GAP).

SYSTEM 1

SYSTEM 2

Lock to any

SYS

Select the "System"

function

Select the desired input (the

chosen option is indicated by the

radio button with a central dot)

Confirm Return to idle

Confirm

The selection is retained even after switching the telephone on/off. The selection of a specific system (SYSTEM) forces operation on a specific system. This selection must be changed if one wishes to change system. Selecting "Lock to any" enables the telephone to connect automatically when it enters a system coverage zone. If the systems programmed in the telephone have common coverage zones, the telephone selects the first system found.

Page 72

Press the phone key to enable or disable the microphone mute (toggle).

Accessories

10.

10 1. Chargers

The "Corded" charger features:

1. a cable for connection to mains power via an AC/DC adapter.

The "Basic Desktop" charger features:

1. a holder for the telephone,

2. a cable for connection to mains power via an

AC/DC adapter.

The "Dual Desktop" charger features:

1. a support with:

 a recess for the telephone,  a recess for an extra battery,  a light indicating the charge level of the

extra battery,

2. a cable for connection to mains power via an

AC/DC adapter.

The "Voice Desktop" charger features:

1. a support with:

 a recess for the telephone,

 a loudspeaker and microphone for use in

"hands free" mode,

 two + /- volume adjustment buttons,

2. a cable for connection to mains power via an

AC/DC adapter.

Page 73

Accessories

 Input: 230 V - 50 Hz

 Output: 12 V DC - 500 mA

The DDS 200 is supplied with a Li-Ion battery, with a capacity of 600 mAh - 3.6 V.

The DDS 100 is supplied with a NiMh battery, with a capacity of 550 mAh - 3.6 V.

Initial charge:

10 2. Characteristics of the mains power adapter

10 3. Battery

Autonomy of your telephone

On standby in the radio

coverage zone

In continuous conversation

Li-Ion battery

135 hours

15 hours

NiMh battery

120 hours

13 hours

Place the telephone

in the charging

holder

Battery icon

flashing

In charging phase

(5 hours minimum)

The battery

is charged

The mains power socket used must be close to the charger/holder and easily accessible, so that it can be used as an "on/off" facility.

Maximum battery performance is only reached after around 10 charge/discharge cycles.

These batteries contain polluting substances: do not dispose of them in a dustbin take them to a specialized collection point.

Page 74

Battery charging time:

DDS 100:~ 5 h 00 DDS 200: ~ 3 h 00

Additional battery: ~ 2 h 30

The charger is powered on (AC/DC adapter connected to mains supply).

Place the extra battery in the appropriate recess of the charging holder. The charging time is about 2 hours 30 minutes (Li-Ion or NiMh battery).

The two-coloured light of the "Dual" charger gives the following indications:

 Out: extra battery not installed.

 Red: extra battery being charged.

 Green: extra battery fully charged.

The side of the telephone features a headphone / external microphone socket. Contact your retailer to find out the characteristics of the various headphone models.

Your telephone does not require any particular servicing. However, it may be cleaned using a soft, damp cloth.

To avoid losing your telephone, get into the habit of clipping it onto your belt. Your

10 4. Charging the extra battery (on the "Dual" support)

10 5. Headphone / external microphone

10 6. Cleaning your telephone

10 7. Transporting and protecting your telephone

Do not use soap or detergent that would risk altering the colours or damaging the surface of the telephone.

Various models of carrying case are available. Ask your installation technician for information. It is vital to use the special protective carrying case if your telephone is to be used in an industrial environment (presence of dust, filings, vapours of diverse origins and risk of being dropped). If the telephone is used with a carrying case, the belt clip must be removed.

Page 75

MENU tree-structure

11.

DIRECTORIES

Personal Dir Phone Book

FORWARDING

Immediate Fwd Deact Forward Deact FollowMe Deact Rem Fwd Fwd On Busy Fwd On No Rep Fwd Busy/NoRep Remote Forward

REDIAL

MAIL

New voic msg New Text Msg Call Back Miss Int Cal Miss Ext Cal

MANAGER/ SECRETARY

SUPERVISION

ADJUSTMENTS

Back-light Ringer Vibrator Keypad beep Warning beep Coverage beep Screen Saver Current name: Contrast:

MARTIN Paul

30/10/00 15:30

Page 76

GUIDE MENU

Associate Overflow Password Call

Services

Handset identity

Handset test?

Fwd services DND/locking/VG Pick up services Assoc services Consult & CallBk Appoint reminder Voice mail Diverse services Paging Services Transparency

SELECTING THE LANGUAGE

ADJUSTING THE RINGER

Melody Level

REMINDER/ APPOINTMENT

Set appointment Cancel appointm

SYSTEM LOCK

Locking the telephone functions

INSTALLATION

SYSTEM

Selection of system

TEST

Ext. Call Operator

Page 77

Glossary

Answering a night call:

This functions enables you to answer a call signalled by the general bell.

Broker call:

Function enabling the user to switch back and forth between several simultaneous calls.

Call transfer:

Function enabling a call to be transferred to another telephone within the system.

Conference:

The conference function allows the user, in contact with two correspondents, to set up a three-way conference.

DECT:

European cordless telephone standard: Digital Enhanced Cordless Telecommunication. DECT telephone: cordless telephone complying with the DECT standard.

Enquiry call:

This function allows a user who is communicating with one correspondent to contact a second correspondent without losing the first one.

Filtering:

This function, offered to "boss/secretary" tandems, enables calls intended for the boss's terminal to be directed to the terminal of one or more secretaries.

General bell:

If the operator is absent, the internal and external calls intended for the operator are linked to an external signalling system that enables any authorized terminal to answer these calls.

Hold:

This function enables a correspondent to be placed on hold while you carry out another operation before picking up the correspondent again from the same terminal.

Hunting group:

Several telephones grouped under one directory number. A call to this number is directed to one of the free telephones within the group.

Interphone:

This function enables you to receive internal calls in interphone mode by connecting them automatically to the loudspeaker.

Intrusion:

This function allows you to interrupt a call between two correspondents (of whom at least one is internal).

Glossary

12.

Page 78

Manager/secretary:

Series of special services (filtering, forwarding) between a manager's terminal and a secretary's terminal.

Multi-line terminal:

Terminal that has at least two lines.

Numéris:

French digital public network, also called ISDN (Integrated Services Digital Network).

Parking:

This function places an outside call on hold, for subsequent recovery on another "authorised" extension within the system.

Password:

This password controls access to the programming and terminal locking functions by the user (default password: 0000).

Personal directory:

This directory contains the personal numbers of the user of a terminal.

Pick-up group:

This function enables you to answer a call ringing on another terminal. Calls can only be picked up within the pick-up group.

Sending DTMF signals:

During a conversation, DTMF codes are sometimes required. These codes are used when a user wants to consult a voice server, access a PABX or remotely consult an answering machine.

Single-line terminal:

Terminal that has only one line.

Sub-address:

To contact your correspondent's fax, PC or telephone by Numéris (ISDN), it may necessary to add a four-figure sub-address to the number.

Page 79

Index

Accessing the MENU and navigating . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 14

Activate call filtering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 59

Activating headset mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 72

Activating the vibrator or ringer (DDS 200) . . . . . . . . . . . . . . . . . . . . . . . . . . .p.37

Adjusting screen contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 38

Adjusting the ringer volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 36

Adjusting your telephone functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 38

Allocating your calls directly to customer accounts . . . . . . . . . . . . . . . . . . . . . . . p. 23

Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 16

Answering a second call during a conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 26

Answering the general bell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 55

Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 71

Broker call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 27

Call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 45

Call pick-up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 55

Call-back request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 18

Calling a corresondent on his loudspeaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 18

Calling a manager directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 62

Calling a private external number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 22

Calling a second correspondent (enquiry call) . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 25

Calling a secretary directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 59

Calling back one of the last 6 numbers dialled (Redial) . . . . . . . . . . . . . . . . . . . . . p. 18

Calling back the last internal caller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 54

Calling from your personal directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 16

Calling in hands-free mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 20

Calling your correspondent by name (company directory) . . . . . . . . . . . . . . . . . . p. 17

Camp-on busy terminal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 21

Cancelling all diversions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 50

Characteristics of the mains power adapter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 71

Chargers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 70

Charging the additional battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 72

Charging your telephone battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 13

Choosing the melody and volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 36

Cleaning your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 72

Consulting the messages left while you were away . . . . . . . . . . . . . . . . . . . . . . . . p. 51

Controlling hold on busy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 30

Index

13.

Page 80

Customizing the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 36

Diverting calls to another number (immediate forward) . . . . . . . . . . . . . . . . . . . p. 45

Do not disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 43

Enquiry call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 25

Finding out the cost of your external communications . . . . . . . . . . . . . . . . . . . . . p. 43

Forwarding call to the associate number (overflow) . . . . . . . . . . . . . . . . . . . . . . . p. 51

Forwarding calls to your voice message service (immediate forward) . . . . . . . . . p. 49

Forwarding calls when you are busy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 31

Headphone / external microphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 72

Hiding your identity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 43

Hunting groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 55

Identifying the telephone you use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 39

Installing the battery in the telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 12

Intrusion into a conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 22

Leaving a text message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 19

Leaving a voice message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 19

Listening secretly to a filtered conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 62

Locking your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 27

Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 15

Managing call filtering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 64

MENU tree-structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 73

Other types of forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 47

Overriding a forwarded call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 20

Parking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 23

Picking up filtered calls (manager's terminal) . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 61

Placing an external correspondent on hold (parking) . . . . . . . . . . . . . . . . . . . . . . p. 23

Programming an appointment reminder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 42

Page 81

Index

Programming your associate number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 35

Programming your overflow number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 35

Programming your own password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 34

Programming your personal directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 32

Rapid personalization of your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 32

Registering the telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 66

Registering the telephone on a system for the first time . . . . . . . . . . . . . . . . . . . p. 66

Registering the telephone on other systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 67

Remote forwarding of your calls (immediate forward) . . . . . . . . . . . . . . . . . . . . . p. 48

Reporting malicious calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 24

Selecting the language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 32

Sending a text message to an internal correspondent . . . . . . . . . . . . . . . . . . . . . p. 56

Sending DTMF signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 21

Signalling your absence to the manager terminal . . . . . . . . . . . . . . . . . . . . . . . . . p. 63

Supervising a terminal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 58

Switching between calls (broker call) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 27

Switching off your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 13

Switching on your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 13

Three-way conference with internal and/or external correspondents (conference) p. 29

Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 28

Transporting and protecting your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 72

Using hands-free mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 20

Using the list of functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 39

Using the loudspeaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 37

Using your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 11

Page 82

Declaration of compliance

We,

Alcatel Business Systems,

hereby declare that we assume

Digital terminal DDS 100/200 (Alcatel Reflexes 4076)

product to be compliant with the essential requirements of Directive 1999/5/CE of the European Parliament and Council.

Any unauthorised modification to the product shall render this declaration of compliance null and void. A copy of the original of this declaration of compliance can be obtained by post from:

ALCATEL BUSINESS SYSTEMS Technical Services - Approvals Manager 1, route du Dr. Albert Schweitzer F 67408 Illkirch - France

3EU 19601 GNAA Ed.01