AXIS 7100 User’s Guide
AXIS 7100 for WORKiO
Network Document Server
1
User’s Guide
2
AXIS 7100 User’s Guide
About This Document
This guide applies to the AXIS 7100 Network Document Server
with software release 1.00 and subsequent releases until
otherwise notified.
The document provides introductory information as well as
instructions on how to set up and manage the AXIS 7100. It is
intended for anyone involved in installing and using the AXIS
7100.
For more detailed instructions, refer to the AXIS 7100 for
WORKiO User’s Manual that is available in pdf format at the
Axis Website and on the AXIS Product CD.
Safety Notices
Take some time to read through the safety notices before
installing the AXIS 7100. Please observe all safety markings and
instructions when using this product.
Caution! - must be observed to avoid loss of data or damage
to your equipment.
Important: - must be observed to avoid operational
impairment.
Do not proceed beyond any of the above notices, until you have
fully understood the implications.
Copyright Information
The unauthorized copying of materials that are covered by
copyright and other international proprietary or intellectual
property rights is prohibited in most countries. Axis
Communications AB recommends that the users of this
equipment seek the necessary authorizations for copying
material. The instructions for use in the manual shall not be
considered as an inducement to make illicit duplications of
material. Any duplication will be made at the user’s own risk.
Electromagnetic Compatibility (EMC)
USA - This equipment generates, uses, and can radiate radio
frequency energy and if not installed and used in accordance
with the instruction manual, may cause interference to radio
communications. It has been tested and found to comply with
the limits for a Class A computing device pursuant to Subpart B
of Part 15 of FCC rules, which are designed to provide
reasonable protection against such interference when operated
in a commercial environment. Operation of this equipment in a
residential area is likely to cause interference in which case the
user at his/her own expense will be required to take whatever
measures may be required to correct the interference. Shielded
cables should be used with this unit to ensure compliance with
the Class A limits.
Europe - This digital equipment fulfils the requirements for
radiated emission according to limit B of EN55022, and the
requirements for immunity according to EN55024 residential,
commercial, and light industry (Compliance is not valid for
AXIS COMMUNICATIONS
<Product Name> Quick User’s Guide
unshielded network cables).
Japan - This is a class B product based on the standard of the
Voluntary Control Council for Interference from Information
Technology Equipment (VCCI). If this is used near a radio or
television receiver in a domestic environment, it may cause radio
interference. Install and use the equipment accordin g to the
instruction manual
Australia - This electronic device meets the requirements of the
Radio communications (Electromagnetic Compatibility) Standard
1998 AS/NZS 3548.
Liability
Every care has been taken in the preparation of this manual; if you
detect any inaccuracies or omissions, please inform your local Axis
office which can be found on the cover of this document. Axis
Communications AB cannot be held responsible for any technical or
typographical errors and reserves the right to make changes to the
product and manuals without prior notice. Axis Communications AB
makes no warranty of any kind with regard to the material
contained within this document, including, but not limited to, the
implied warranties of merchantability and fitness for a particular
purpose. Axis Communications AB shall not be liable nor responsible
for incidental or consequential damages in connection with the
furnishing, performance or use of this material.
Trademark Acknowledgments
Acrobat, Adobe, AIX, DOS, Ethernet, IBM, Internet Explorer,
Macintosh, Microsoft, Netscape Navigator, UNIX, Windows and
WORKiO are registered trademarks of the respective holders.
Software Trademark Acknowledgments
JPEG code (libjpeg) used courtesy of the Independent JPEG Group.
LDAP code (libldap and libber) used courtesy of the University of
Michigan at Ann Arbor. Copyright © 1991 Regents of the University
of Michigan. All rights reserved. TIFF code (libtiff) used courtesy of
Sam Leffler and Silicon Graphics, Inc. Copyright © 1988-1996 Sam
Leffler. Copyright © 1991-1996 Silicon Graphics, Inc.
Maintenance
It is recommended that you use a moist cloth to clean the unit. Do
not use petroleum based substances as this may cause damage.
Support Services
Should you require any technical assistance, please contact your
local dealer or local Panasonic office. If your questions cannot be
answered immediately, your dealer will forward your queries
through the appropriate channels to ensure you a rapid response.
AXIS 7100 for WORKiO User’s Guide Rev: 1.0
Part No: 18907 Date: November 2001
Copyright © Axis Communications AB 2001
AXIS 7100 User’s Guide 3
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Product Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
Physical Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
The Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Indicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Connectors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Basic Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Installation Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Checking the Hardware Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Connecting Digital Copiers and Scanners . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Connecting the AXIS 7100 to the Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Assigning an IP Address to the AXIS 7100 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Verifying the Network Sett ings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Verifying the Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Configuring the AXIS 7100 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Accessing the Administration Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Specifying the Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Specifying Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Specifying a destination automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Specifying a destination manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Adding New Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Specifying System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Using the AXIS 7100 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
Sending to Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
Paper Orientation on Digital Copiers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
Adding E-mail Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
Using a standard PC Keybo a rd . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
Adding a new e-mail address to the list using a keyboard: . . . . . . . . . . . . . . . . .26
Adding a new e-mail address to the list from a web browser: . . . . . . . . . . . . . . .26
Adding Temporary Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
Viewing the Scanned Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Associating Image Formats with Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Specifying a Sender . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
AXIS 7100 Parameter Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
4
Introduction AXIS 7100 User’s Guide
Introduction
This document provides introductory instructions on how to set up and
manage the AXIS 7100 for WORKiO Network Document Server within your
networking environment. For more information, please refer to the AXIS 71 00
User’s Manual, which is available in PDF format from the AXIS Product CD or
the Axis web site at http://www.axis.com
Important!
Online help is available on every page within the AXIS 7100 web interface. This is of
particular relevance when configuring the unit and should be used as a first point of reference
for any administration queries. The help system is stored internally in the AXIS 7100.
AXIS Product CD
The AXIS Product CD provides an easy-to -use electronic catalog, that includes
all of the latest AXIS Software Utilities, Product Software, White Papers, User
Documentation, Technical Notes, etc. It is compatible for use within all of the
supported Axi s com puting environ m ent s .
The AXIS 7100 is server independent and requires no additional software for
installation purposes. Software provided on the AXIS Product CD is optional
for management and instal lation.
You can view the contents of the AXIS Product CD via the Adobe Reader
interface or HTML interface. All documents on the CD are in PDF format.
Note:
If the Adobe Acrobat Reader 3.0 or h i gh er is not installed on your system:
• Window s users: click Get Adobe R e ade r button fro m the main user interface.
• Non-Windows users: locate and run the appropriate installer from the tools/Acrobat/ folder.
Axis web site
All of the software and information provided on the AXIS Product CD is also
available from the AXIS 7100 product page on the Axis web site at
http://www.axis.com. From this site you can also access corporate
information, learn about other Axis products, etc.
AXIS 7100 User’s Guide Product Overview
Product Overview
Connected to your WORKiO copier, the AXIS 7100 for WORKiO Network
Document Server (referred to in this document as AXIS 7100) distributes
paper-based information across workgroups, organizations and the Internet. It
is easily integrated into existing workflows and document management
systems, optimizing office investments, reducing organizational overhead and
significantly cutting mailing costs.
Connecting to 10 Mbps Ethernet and 100 Mbps Fast Ethernet networks, the
AXIS 7100 allows documents to be easily distributed to any e-mail address,
file server, RightFax server or printer.
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Web Browser
AXIS 7100
WORKiO DP-2500
File Server /
RightFax Server
E-mail
Printer
For convenient electronic distribution of scanned documents e.g. to e-mail
addresses and Righ tFax serv ers, the AXIS 71 00 a nd the W ORKiO copier should
preferably be located in the mail or printer room - in close proximity to the
workgroup.
6
Physical Description AXIS 7100 User’s Guide
Physical Descript ion
The Control Panel
The AXIS 7100 Control panel consists of user keys (described below) and a
message display that desc ribes the se lected menu options and c urrent status of
the unit.
Button Description
Add
Cancel
Menu
Select
Send
Up/Down
Scans the material in the scanning device. For bound material, use this key
to scan each page.
Cancels the scanning pro ces s at any stage and clears any selecti ons made
from the menu. Resets error messages.
Scrolls through the menu.
Selects multiple destinations.
Sends the scanned material to the selected destination and releases the AXIS
7100 for other users. For a single page/stack of paper, use this key to scan
the material and send the image in one step.
Scrolls and selects menu options.
Notes:
• When sending your document, the AXIS 7100 alwa ys uses the currently displayed destination
and scanning options, whether explicitly selected or not
• You can connect a st andard PC-A T Keyboard to the AXIS 710 0. Thi s a llows you to enter e-mail
addresses at the W ORKiO copier , to easily search long e-mail listing s and to sav e an y non-listed
addresses as a temporary or permanent addition to the resident address list. See also Adding
E-mail Destinations, on page 25
• For more detailed information , pl ease refer to the AXIS 7100 User’s Manual at the Ax i s web
site http://www.axis.com or on the AXIS Product CD
AXIS 7100 User’s Guide Physical Description
Indicators
7
Status
Indicator
Busy
Indicator
Network
Indicator
Power
Indicator
Status Indicator
The Status indicator flashes during startup and remains lit when the AXIS
7100 is ready for use. If the Status indicator turns off, this may indicate an
error.
Busy Indicator
The Busy indicator lights up when the AXIS 7100 is allocated for use and
remains lit during the scanning and sending process.
Network Indicator
The tri-colored Network indicator flashes:
yellow - indicating network activity on a 10MB Ethernet network.
green - indicating network activity on a 100MB Fast Ethernet network.
red - indicating that the unit is not correctly connected to the network.
Power Indicator
The Power indicator is normally on when power is applied. If the indicator
remains off or flashes, this indicates a problem with the AXIS 7100 or its
power supply.
8
Physical Description AXIS 7100 User’s Guide
Connectors
Push
Button
Parallel port
Connector
Keyboard
Connector
Network
Connector
Power
Supply
Push Button
The Push button can be used for restoring the AXIS 7100 parameters to the
factory default settings. For more information, see the AXIS 7100 User’s
Manual which is available from the AXIS Product CD or from the Axis Web
site at http://www.axis.com
Parallel Por t Conn e c to r
A 25-pin parallel port connector (1284 DSUB) for connection to the WORKiO
copier.
Keyboard Connector
A mini-DIN connector for connection of a standard PC-Keyboard. Refer to the
AXIS 7100 User’s Manual or the AXIS 7100 product page on the Axis web site
for further details.
Network Connector
The AXIS 7100 is designed for 10 Mbps Ethernet and 100 Mbps Fast Ethernet
networks and connects to the network via a twisted pair category 5 cable
(10baseT and 100baseTX). The AXIS 7100 automatically switches between 10
Mbps and 100 Mbps.
Power Supply
AXIS PS-E power supply
AXIS 7100 User’s Guide Basic Installation
Basic Installation
Installation Summary
The AXIS 7100 is installed in the following steps:
• Checking the Hardware Inventory
• Connecting the AXIS 7100 to the WORKiO copier
• Connecting the AXIS 7100 to the network
• Assigning an IP address to the AXIS 7100
• Verifying the installation
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10
Basic Installation AXIS 7100 User’s Guide
Checking the Hardware Inventory
Unpack and check all the i tems usi ng the fo ll owin g l ist. Cont act you r d eal er i f
anything is missing or damaged. All packing materials are recyclable.
Hardware Models Part Numbers
AXIS 7100 for WORKiO Netwo r k D ocument Server 0147-054-01
Power Supply AXIS PS-E Europe 15507
UK 15509
Australia 15510
USA 15508
Japan 15511
Media Title Part Numbers
CD-ROM AXIS Product CD rev 2.2 or higher
Printed Materials AXIS 7100 User’s Guide R1.0 18907
AXIS 7100 Instruction Label 16567
AXIS 7100 Keyboard Instruction Label 18908
Axis warranty sheet 18909
AXIS 7100 User’s Guide Basic Installation
Connecting the WORKiO Copier
Caution!
• Check that the power supply included with your AXIS 7100 is marked with the correct voltage.
• Make sure that the external power supply to the AXIS 7 100 is disconnected before connecting
and disconnecting to other units.
1. Switch off the WORKiO copier and disconnect the AXIS 7100 external power
supply.
2. Connect AXIS 7100 to the WORKiO copier using a fully connected parallel cable.
Connecting the AXIS 7100 to the network
1. Connect your AXIS 7100 to the network. The AXIS 7100 is designed for 10 Mbps
Ethernet and 100 Mbps Fast Eth ernet networks and connects to the netw or k via
a twisted pair category 5 cable (10baseT and 100baseTX).
2. Switch on the WORKiO copier.
3. Connect the external pow er supply to the AXIS 7100. The network indicator will
flash during power up and self test. The following message will appear on the
display during self test (stating the software version number, e.g. 1.00):
11
Note:
The tri-colored Network indicator flashes:
• yellow - indicating network activity on a 10MB Ethernet network.
• green - indicating network activity on a 100MB Fast Ethernet network.
• red -indicating that the unit is not correctly connected to the network.
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Basic Installation AXIS 7100 User’s Guide
Assigning an IP Address to the AXIS 7100
Follow the instructions below to set the IP address from the Control Panel.
Important!
• This section can be igno re d if you are using DHCP, RARP or BOOTP, as the IP address is set automatically (DHCP is the preferred method for Windows NT networks, as it automatically sets
some of the param et ers as well).
• A val i d and unused IP address mus t be acquired fr om your Network Administrator.
• Connecting a PC-AT ke yboard directly to the mini-DIN connector on your AXIS 7 100 provides a
convenient metho d for managing the unit, and settin g the I P address during syste m sta rt u p.
1. Power up the AXIS 7100 and press Menu when this message appears:
2. After a few seconds this display will be shown
3. Press Select to edit the IP address:
4. Press Menu to move through and highlight each digit, one at a time.
5. Use to increase or decrease each highlighted digit, as required.
6. Press Select to confirm the changes.
7. Press Menu to display the default router address setting:
8. Press Select to edit the default router address:
AXIS 7100 User’s Guide Basic Installation
9. To change the value, repeat steps 4 - 6 above.
10. Press Menu to display the subnet mask setting:
11. Press Select to edit the subnet mask:
12.To change the value, repeat steps 4 - 6 above.
13.Press Menu to display the node address. This address is not editable. The
node address should equal the AXIS 7100 serial number found on the under s ide
label of the unit.
14.Press Menu once more to display the final instructions
13
15.Press Select to exit when you are finished. The AXIS 71 00 will complete the
startup sequence.
16.W rite the name or IP addr ess of the AXIS 7100 on the supplied instructions label
and attach it to the top cover.
The unit is ready for use when the Status indi cator stops flashing and re mains
lit.
Note:
If you make a mistake when editing the parameters, press the Cancel button to cancel the
operation.
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Basic Installation AXIS 7100 User’s Guide
Verifying the network settings
Access the Advanced menu from the AXIS 7100 control panel to verify that
your chosen network settings are correct, as described below:
1. To access the Advanced menu, press and hold down Menu and Select
simultaneously.
2. Use to find the Network Settings option.
3. Press Select to enter the submenus.
4. Use to scroll through and check the parameter settings.
AXIS 7100 User’s Guide Basic Installation
Verifying the installation
When installed, the AXIS 71 00 will ident ify the connec ted W ORKiO cop ier and
display its name. If th e connected model is not supported, an error message
will be displayed. A list of supported WORKiO copier is available on the Axis
web site at www.axis.com
If no destinations have previously been specified, the AXIS 7100 will display:
If one or more destinations have already been specified, the AXIS 7100 will
display:
(
xxxxxx is the first destination name in the list)
15
Notes:
• The Destination Name is the text that appears in the destination list on the message display.
• Destinations are sorted in alph a betical order.
To verify the ins ta ll atio n, acc ess the AXIS 7100 using a standard web browser
such as Netscape Navigator or Microsoft Internet Explorer, as described below:
1. Place a document in the WORKiO copier.
2. Start your web browser.
3. Enter the name or IP address of your AXIS 7100 in the location/address field of
your web browser.
Example:
http://172.16.253.80
The AXIS 7100 Home Page, Scan Document page, is displayed.
4. Click Scan. Depending on the image format specified by the profile, the Web
browser will display the image in an associated image viewer, or ask you to save
the file.
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Configuring the AXIS 7100 AXIS 7100 User’s Guide
Configuring the AXIS 7100
This section is targeted specifically to users responsible for the administration
of the AXIS 7100. The Administrator has high-level privileges that are denied
to the ordinary user.
The following setti ngs mu s t be s pec if ied by th e admi nis tr ator befor e the A XI S
7100 can be used for electronically distributing documents over your network:
• Network settings: define the parameters for TCP/IP, SMTP, printing
protocols, etc.
• Destinations: specify e-mail addresses, file servers and the RightFax server
destination.
Notes:
• If you have an active DHCP or BOOTP server on your network, most network settings will be set
automatically. However, it is strongly recommended that you verify the settings from the web
browser interface.
• When installing the AXIS 710 0 for the first time, it is recommended that the Administrator
retains default system settings, profiles and paper sizes. The settings can be optionally customized at a later date once you are familiar with the operation and functionality of this product.
• Refer to the AXIS 7100 User’s Manual for inform atio n on the settin gs for profiles and paper
sizes.
• It is possible to enable user authentication to restrict use of the AXIS 71 0 0 to validated users
only. For more information, please refer to the AXIS 7100 User’s Manual at the Axis web site
http://www .axis.com or on the AXIS Product CD.
AXIS 7100 User’s Guide Configuring the AXIS 7100
Accessing the Administration Tools
The web-based administration tools provide a convenient method for
managing destinations, profiles, defining the network protocol settings,
establishing user privi leges, authenticati on etc. The AXIS 7100 Administration
pages are password protected and available to the Administrator(s) only.
Follow the instructions below to access the Administration tools using a
standard web browser, such as Netscape Navigator or Microsoft Internet
Explorer.
1. Start your web browser.
2. Enter the name or IP address of your AXIS 7100 in the location/address field.
Example:
http://172.16.253.80
The AXIS 7100 home page, the Scan Document is displayed.
3. Click the Admin button to display the This AXIS 7100 web page. Enter username
and password, by default set to
root and pass respectively .
17
18
Configuring the AXIS 7100 AXIS 7100 User’s Guide
Specifying the Network Settings
Referring to the information services table below, use the Wizard to configure
the network settings. For future reference, use the AXIS 7100 Parameter
Checklist on page 31 where you can enter the protocol settings for your AXIS
7100. Optionally, configure the External Address Book to automatically
retrieve and upload e-mail addresses and/or web (HTTP) definitions:
1. Click Network Settings.
2. Click Wizard for the AXIS 7100 to guide you through the configurat ion procedures for each of the supported network protocols. This is a convenient way to
set up the AXIS 7100 in your network environment.
3. Click Detailed View to verify the settings.
The table below provides an overview of the supported protocol settings
describing both purpose and function:
Protocol setting Purpose and function
TCP/IP
E-mail SMTP
Web (HTTP)
External Address Book
Printing
Defines the IP address, default router and subnet mask, automatic
download meth od (BOOTP, RARP or DH CP), domain name and DNS
server.
Defines the IP addresses or DNS names for primary and secondary
e-mail servers, connection timeout and e-mail reply address.
An external URL reference with URL to page or image op tions.
Defines a list of e-mail addresses resident on an LDAP server, or a list
of e-mail, printer and/or file destinations on an FTP server. These can
be automatically retrieved and added to the AXIS 7100 des ti nation
list.
Defines the printing parameters by enabling/disabling Printing
Support, LPD Supp or t and Raw TCP/IP Support
Note:
The AXIS 7100 Parameter Checklist on page 31 is provided to help you in the configuration
process.
AXIS 7100 User’s Guide Configuring the AXIS 7100
Specifying Destinations
A destination is def in ed a s an e-ma il ad dres s, fi le se rv er or pr inte r a nd can be
created either automatically or manually. For instructions how to configure
the AXIS 7100 for use with a RightFax server please refer to the AXIS 7100
User’s Manual.
Specifying a Destination Automatically
AXIS 7100 can be configured to retrieve a list of e-mail destinations from an
LDAP server or a list of e-mail, printer and/or file destinations from an FTP
server. These destinations will appear in the list of destinations on the control
panel display.
Notes:
• All E-mail addresses are displa y ed on the AXIS 7100 message display, regar dless o f whether the y
are loaded automatically or manually. However, only manually-loaded e-mail destinations are
shown in the AXIS 7100 Destinations page.
• For more information, please refer to the AXIS 7100 User’s Manual at the Axis web site
http://www.axis.com or on the AXIS Product CD.
19
Specifying a Destination Manually
1. Click Destinations. The table lists the currently available destinations. If you
allow users to add temporary e-mail destinations, these will appear at the top of
this list.
2. Click Make Permanent only if you want to make a temporary e-mail destina-
tion permanent. The Make Permanent button will only appear if there are tem-
porary destinations available.
Notes:
• Click Destination Defaults to specify the destination default settings, e.g. the default profile.
• Click E-mail Subjects to specify default e-mail subjects i.e. the text that will be used in the
subject field in the e-mail.
20
Configuring the AXIS 7100 AXIS 7100 User’s Guide
Adding New Destinations
From the admin - Destinations web page, follow these instructions to add
new e-mail or file destinations. For instructions on how to add Rightfax and
printer destinations, please refer to the AXIS 7100 User’s Manual on the AXIS
Product CD or the Axis web site at www.axis.com
Destination Options / Description Instruction
E-mail
File
With the image included as an
E-mail attachment
Containing a URL hyperlink
that references a storage
location on an FTP server
File on an FTP server
• Click E-mail Destination New>>
• Specify the new E-mail address, Destination name, Pro-
file and the required Image information.
• Click Scanned image as attachmen t .
• To sav e the new destination, click Add To L ist
• After adding all required destinations,
click Done.
• Click E-mail Destination New>>
• Specify the new E-mail address, Destination name, Pro-
file and the required Image information.
• Click URL that points to scanned image
• Click Add To List
• After adding all required destinations
click Done.
Note: If you have not previously specified the storage
location for the scanned image, do this now using the
URL for E-mail>>
• Click File Destination New>>
• Specify the Destination Name, Profile and the required
Image information.
• Enter the name or IP address of the FTP Server and
appropriate User and Password information.
• Specify the target Directory and File Name. Option a l l y,
define any file extension or sequence number preferences.
• Click Add to List.
• After adding all required FTP Servers, click Done.
:
Notes:
• All destination types appear in the same list, sorted in alphabetical order.
• To specify the default settings, e.g. the default profile, click Destination Defaults.
AXIS 7100 User’s Guide Configuring the AXIS 7100
Specifying System Settings
Follow the instructions below to set the server password and the parameters
for Date & Time, User Options, International and Meta Data.
1. Click This AXIS 7100. The system settings are displayed.
2. Click Edit to change any of the p arameters. It is recommended that you set a
Server Password under the General tab to protect the Administration pages.
The table below provides an overview of the information and services
provided by each but to n on the This AXIS 7100 page:
Button Description
Edit
View Settings
Restart Server
Factory Default
Supported Devices
General: enter Server Password and confir m,
Date & Time: enable date and time information from a time synchronization
source or set manually.
User Options: allow/disallow privileges allowed to users, namely:
• Add temporary e-mail destinations
• Add temporary profiles
• View documents in web browser
• Specify the sender of scanned documents
• Configure network settings from the control panel
• specify file name for e-mail and file destinations
• specify subject for e-mail destination
International: select the supported language displayed on the AXIS 7100
message display (English, French, German, Italian, Spanish or Swedish), select
the keyboard layout co m pa t ible wi t h t he external keyboard and the
measurement units used for displaying defined paper sizes (centimetres or
inches)
Meta Data: enable/disable Meta Data and specify the location of the XML
DD file. Optionally disallow scanning i f XML DD file retrieval fails and
optionally alert admini strator if XML DD file retrieval fails.
Lists the current parameter settings in the configuration file.
Restarts the AXIS 7100. All previously loaded temporary destinations and
profiles are erased from memory.
Restores the factory default settings and restarts the AXIS 7100
automatically. All previously loaded destinations and profiles are erased from
memory.
Displays a list of the supported WORKiO digital imaging systems
21
Note:
If you lose the Server password, you will need to restore the factory default settings. Refer to the
AXIS 7100 User’s Manual on how to do that. Note that all your current settings will be lost.
22
Using the AXIS 7100 AXIS 7100 User’s Guide
Using the AXIS 7100
The services provided to users are determined by the administrator when
configuring the product. This section describes all services that are available to
a user, namely:
• Sending to destinations
• Adding temporary e-mail destinations
• Adding temporary profiles
• Viewing the images
• Specifying a sender
Note:
Administration instructions for setting user privileges are provided in Specifying System Settings,
on page 21.
Sending to Destinations
Follow the instructions below to send information to e-mail, printer, file server
or RightFax destinations - directly from the AXIS 7100 control panel:
1. The AXIS 7100 is ready for use when the following message is displayed:
(
xxxxxx is the name of the destination)
Note:
If the following message is displayed, your administrator has enabled authentication and you
must enter your user name and password. For further information, please refer the AXIS 7100
User’s Manual at the Axis web site http://www.axis.com or on the AXIS Product CD.
2. Use the scroll keys to find your required destination in the list. Press
and hold the key to autorepeat scrolling. If you want to add a temporary e-mail
destination, refer to Adding E-mail Destinations, on page 25.
AXIS 7100 User’s Guide Using the AXIS 7100
3. If you want to send the image to more than one destination, press Select
to choose each destination:
Notes:
• When sending to a printer, note that the image can only be sent to one printer at a time.
• The image can not be sent to another destination type if a printer destination was pre v io usly
selected.
4. Repeat steps 2 and 3, until all desired destinations are selected.
Note:
Be careful not to transmit images to an unwanted destination! The image will always be sent to
the destination currently shown in the display, whether explicitly selected or not.
5. Optionally, press Menu to change the default scanning parameters. You can
select temporary settings for Scan profile and Paper size. Use to
select the desired value.
Note:
23
Press the Cancel button to res et al l temporary settings to the default values. All select ed
destinations will be cleared.
6. Insert a single page on the flatbed or a stack of paper into the sheet feeder of
the attached scanning device.
For one single page or a stack of paper in the sheet feeder:
a. Press Send to scan and send the image to the selected destination in
one step.
For several separate pages or stacks of paper:
a. Press Add to scan each page.
b. Insert the next pag e and press Add again. Repeat th e procedur e until
all your pages are scanned.
c. Press Send to transmit the image to the selected destination.
7. During the scanning this message is displayed:
24
Using the AXIS 7100 AXIS 7100 User’s Guide
8. When you have pressed Send and the transfer of the scanned image is completed, the AXIS 7100 is released for other users.
Note:
The AXIS 7100 keeps all temporary settings in its memory for one minute after the last scanning
job or until user has logged out, it then returns to its default settings.
Multipage Image Files - Multipage documents are by default collated and
output into a single image file if PDF or TIFF is chosen. From a web browser,
deselect the All pages in one file parameter only if you want each page to
appear separately in several PDF or TIFF files.
Notes:
• TIFF viewers not supporting multipage image files require that the Multipage Documents
parameter is set to Separate file for each page using a profile. Alternatively, scan each page
using the Send button on the AXIS 7100.
• The PCL format always merges Multipage documents into one file and cannot be collated into
severa l separate PCL files.
AXIS 7100 User’s Guide Using the AXIS 7100
Paper Orientation on WORKiO Copiers
To receive an upright image, the setting should be “Portrait” and the paper
should be placed with the short-edge in the feeding direction in the ADF
(Automatic Document Feed er) or in the A4-R po sition on th e flatbed i nside the
WORKiO copier. The PDF rotation option can be used to enable the same
feeder orientation as when copying i.e long-edge first. For more information
on PDF rotation please refer to the AXIS 7100 User’s Manual which is
available from the Axis web site at www.axis.com or from the AXIS Product
CD.
Using a standard PC Keyboard
Connecting a standard keyboard to your AXIS 7100 will allow you to quickly
search for any destination names within the resident list. You can do this by
simply typing in the first couple of characters of the destination name you
wish to search. The AXIS 7100 message display will automatically show the
destination that best matches the keyboard input.
25
Adding E-mail Destinations
The e-mail list resident within the AXIS 7100 is initially created by your
administrator. If yo u want to send a document to an e-mail dest ination that is
not featured in the list, you can add a temporary e-mail destination using
either:
•a standard PC keyboard
•a standard Web browser
See below for details.
Note:
The RightFax destination cannot be added as a temporary destination, it must be set up by the
administrator. Refer to the AX I S 710 0 Use r ’ s Manual for more information.
26
Using the AXIS 7100 AXIS 7100 User’s Guide
Adding a new e-mail address to the list using a keyboard
Follow the instructions below to add temporary e-mail addresses to the
address list:
1. If the keyboard is not already connected, make sure that the power supply to
the AXIS 7100 is disconnected and connect the keyboard to the keyboard connector located on the rear panel. Reconnect the power supply.
2. Press the Insert key on your keyboard. The following prompt will appear on the
message display:
3. Type the new e-mail address you want to add, and press Enter.
Note:
Only the five most-recently added temporary destinations will appear in the destination list.
Contact y o ur Network Administrator if you want to add a destination perma nently.
Adding a new e-mail address to the list from a web browser
Follow the instructions below to add temporary e-mail addresses to the
address list:
1. Start the web browser.
2. Enter the name or IP address of your AXIS 7100 in the location/address field.
This brings you to the AXIS 7100 Home Page.
Example:
http://172.16.253.80
3. Click Destinations. The table lists the available destinations.
4. Click New Destination and specify the settings for the new destination.
5. Click OK to save the destination temporarily.
Note:
Only the five most-recently added temporary destinations will appear in the destination list.
Contact y o ur Administrator if you want to add a destination permanently.
AXIS 7100 User’s Guide Using the AXIS 7100
Adding Temporary Profiles
If you have tried all the available profiles but are still not satisfied with the
result of your image, you can add a temporary profile from the web browser
interface.
1. Start the web browser.
2. Enter the name or IP address of your AXIS 7100 in the location/address field.
Example:
http://172.16.253.80
3. This brings you to the AXIS 7100 Home Page. Click Profiles.
4. The table lists the available profiles. Click New Profile and specify your settings.
If you place a document in the scanning device, you can click Scan to monitor
the results.
5. Click Add to sav e the pr o file te mporar ily. Conta ct y our N etw o rk A dmin istr ator to
make a profile permanent.
27
28
Using the AXIS 7100 AXIS 7100 User’s Guide
Viewing the Scanned Images
The AXIS 7100 creates images in standard TIFF, PCL and PDF formats. Note
that these files are merely images that do not include searchable text. Please
contact your system administrator if you are unsure about which format to
use.
Notes:
• Use a standard Optical Character Recognition (OCR) application to convert documents to an
editable and searchable format. Most OCR tools support TIFF.
• Use Adobe Acrobat to capture text in PDF documents and convert it to bitmap text that can
be corrected, indexed, searched, or copied to other files.
• PCL file format is primarily us ed for Send-to-print functionality.
For further processing, you will need appropriate image applications that
support the generated file formats. A list of such tools is maintained on the
AXIS 7100 product page at http://www.axis.com
AXIS 7100 User’s Guide Using the AXIS 7100
Associating Image Formats with Applications
Applications are typically associated with a file format automatically during
the installation procedure. If not, it is recommended that you manually
associate your image applications with the supported image file formats, so
that double-clicking on an image icon launches the appropriate application.
Follow these steps to associate an application with a specific file type.
Microsoft Windows:
1. In Win dows Explorer, open the View menu and select Options.
2. Click the File Types tab.
3. To create a new file type, click New Type. To modify the settings for an existing
file type, click the type, and then click Edit.
4. Specify a description for the file type and the file name extension associated
with this type of file.
5. Click New to define an action for this file type.
6. In the Acti on field, type Open. In the Application used to perform action field,
specify the path to the application you want to use for opening files that have
this extension.
29
30
Using the AXIS 7100 AXIS 7100 User’s Guide
Specifying a Sender
If the Administ rator has enabled the parameter *specify the sender of scanned
documents, you can identify you rsel f, yo ur depa rtment o r orga nizatio n as the
sender of distributed information directly from the AXIS 7100 Control Panel,
as follows:
1. Press Menu repeatedly until the Sent by: prompt is shown on the message
display.
2. Use to select any destination name as the registered sender.
Notes:
• This does not a pp ly w h en user authentication is enabled, as th e s ender is automatically set to
the logged in user and therefore cannot be changed.
• Administrator s are re ferred t o Specifying System Settings, on page 2 1 for information on how
to configure normal user privileges.
*The parameter specify the sen der of scanned documents is set on the
admin | This AXIS 7100 | Edit | User Options page.
AXIS 7100 User’s Guide AXIS 7100 Parameter Checklist
AXIS 7100 Parameter Checklist
This table is a summary of the AXIS 7100 network settings. For future
reference, you can enter the unique configuration values of your document
server in the “My AXIS 7100” column. This will also be of help in the
configuration process.
Enter the values that are relevant to your network environment in the table
below:
Settings Parameters My AXIS 7100
Node address AXIS 7100 serial number
TCP/IP IP addr es s
*Default Router
Subnet mask
*Domain Name
*Primary DNS Server
*Secondary DNS Server
*Primary WINS Server
*Secondary WINS Server
E-mail (SMTP) Primary Mail Server IP address/DNS name:
31
*Secondary Mail Server IP address/DN S name:
External Address Book (LDAP) * LDAP Server IP address/DNS name:
External Address Book
(from a file)
RightFax *SMTP (e-mail destination) dedicated e-mail address:
*FTP Server IP address/DNS name:
*LPD (printer destination) RightFax server name:
Queue name:
• The parameters marked * are optional and need to be set only if they are
relevant to your network environment.
• IP address/DNS name - enter either the IP addres s or th e DNS name of the
server.
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