Axis 7100 User Manual

AXIS 7100 User’s Guide

AXIS 7100 for WORKiO

Network Document Server

User’s Guide

AXIS 7100 User’s Guide

About This Document

This guide applies to the AXIS 7100 Network Document Server with software release 1.00 and subsequent releases until otherwise notified. The document provides introductory information as well as instructions on how to set up and manage the AXIS 7100. It is intended for anyone involved in installing and using the AXIS

7100. For more detailed instructions, refer to the AXIS 7100 for WORKiO User’s Manual that is available in pdf format at the Axis Website and on the AXIS Product CD.

Safety Notices

Take some time to read through the safety notices before installing the AXIS 7100. Please observe all safety markings and instructions when using this product.

Caution! - must be observed to avoid loss of data or damage

to your equipment.

Important: - must be observed to avoid operational

impairment. Do not proceed beyond any of the above notices, until you have

fully understood the implications.

The unauthorized copying of materials that are covered by copyright and other international proprietary or intellectual property rights is prohibited in most countries. Axis Communications AB recommends that the users of this equipment seek the necessary authorizations for copying material. The instructions for use in the manual shall not be considered as an inducement to make illicit duplications of material. Any duplication will be made at the user’s own risk.

Electromagnetic Compatibility (EMC)

USA - This equipment generates, uses, and can radiate radio

frequency energy and if not installed and used in accordance with the instruction manual, may cause interference to radio communications. It has been tested and found to comply with the limits for a Class A computing device pursuant to Subpart B of Part 15 of FCC rules, which are designed to provide reasonable protection against such interference when operated in a commercial environment. Operation of this equipment in a residential area is likely to cause interference in which case the user at his/her own expense will be required to take whatever measures may be required to correct the interference. Shielded cables should be used with this unit to ensure compliance with the Class A limits.

Europe - This digital equipment fulfils the requirements for

radiated emission according to limit B of EN55022, and the requirements for immunity according to EN55024 residential, commercial, and light industry (Compliance is not valid for

AXIS COMMUNICATIONS

<Product Name> Quick User’s Guide

unshielded network cables).

Japan - This is a class B product based on the standard of the

Voluntary Control Council for Interference from Information Technology Equipment (VCCI). If this is used near a radio or television receiver in a domestic environment, it may cause radio interference. Install and use the equipment accordin g to the instruction manual

Australia - This electronic device meets the requirements of the

Radio communications (Electromagnetic Compatibility) Standard 1998 AS/NZS 3548.

Liability

Every care has been taken in the preparation of this manual; if you detect any inaccuracies or omissions, please inform your local Axis office which can be found on the cover of this document. Axis Communications AB cannot be held responsible for any technical or typographical errors and reserves the right to make changes to the product and manuals without prior notice. Axis Communications AB makes no warranty of any kind with regard to the material contained within this document, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. Axis Communications AB shall not be liable nor responsible for incidental or consequential damages in connection with the furnishing, performance or use of this material.

Trademark Acknowledgments

Acrobat, Adobe, AIX, DOS, Ethernet, IBM, Internet Explorer, Macintosh, Microsoft, Netscape Navigator, UNIX, Windows and WORKiO are registered trademarks of the respective holders.

Software Trademark Acknowledgments

JPEG code (libjpeg) used courtesy of the Independent JPEG Group. LDAP code (libldap and libber) used courtesy of the University of Michigan at Ann Arbor. Copyright © 1991 Regents of the University of Michigan. All rights reserved. TIFF code (libtiff) used courtesy of Sam Leffler and Silicon Graphics, Inc. Copyright © 1988-1996 Sam Leffler. Copyright © 1991-1996 Silicon Graphics, Inc.

Maintenance

It is recommended that you use a moist cloth to clean the unit. Do not use petroleum based substances as this may cause damage.

Support Services

Should you require any technical assistance, please contact your local dealer or local Panasonic office. If your questions cannot be answered immediately, your dealer will forward your queries through the appropriate channels to ensure you a rapid response.

AXIS 7100 User’s Guide 3

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Product Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Physical Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

The Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

Indicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Connectors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Basic Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Installation Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Checking the Hardware Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Connecting Digital Copiers and Scanners . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Connecting the AXIS 7100 to the Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Assigning an IP Address to the AXIS 7100 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Verifying the Network Sett ings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Verifying the Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Configuring the AXIS 7100 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Accessing the Administration Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Specifying the Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Specifying Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Specifying a destination automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Specifying a destination manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Adding New Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Specifying System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Using the AXIS 7100 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Sending to Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Paper Orientation on Digital Copiers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Adding E-mail Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Using a standard PC Keybo a rd . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Adding a new e-mail address to the list using a keyboard: . . . . . . . . . . . . . . . . .26

Adding a new e-mail address to the list from a web browser: . . . . . . . . . . . . . . .26

Adding Temporary Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Viewing the Scanned Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Associating Image Formats with Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Specifying a Sender . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

AXIS 7100 Parameter Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Introduction AXIS 7100 User’s Guide

Introduction

This document provides introductory instructions on how to set up and manage the AXIS 7100 for WORKiO Network Document Server within your networking environment. For more information, please refer to the AXIS 71 00 User’s Manual, which is available in PDF format from the AXIS Product CD or the Axis web site at http://www.axis.com

Important!

Online help is available on every page within the AXIS 7100 web interface. This is of particular relevance when configuring the unit and should be used as a first point of reference for any administration queries. The help system is stored internally in the AXIS 7100.

AXIS Product CD

The AXIS Product CD provides an easy-to -use electronic catalog, that includes all of the latest AXIS Software Utilities, Product Software, White Papers, User Documentation, Technical Notes, etc. It is compatible for use within all of the supported Axi s com puting environ m ent s . The AXIS 7100 is server independent and requires no additional software for installation purposes. Software provided on the AXIS Product CD is optional for management and instal lation. You can view the contents of the AXIS Product CD via the Adobe Reader interface or HTML interface. All documents on the CD are in PDF format.

Note:

If the Adobe Acrobat Reader 3.0 or h i gh er is not installed on your system:

• Window s users: click Get Adobe R e ade r button fro m the main user interface.

• Non-Windows users: locate and run the appropriate installer from the tools/Acrobat/ folder.

Axis web site

All of the software and information provided on the AXIS Product CD is also available from the AXIS 7100 product page on the Axis web site at http://www.axis.com. From this site you can also access corporate information, learn about other Axis products, etc.

AXIS 7100 User’s Guide Product Overview

Product Overview

Connected to your WORKiO copier, the AXIS 7100 for WORKiO Network Document Server (referred to in this document as AXIS 7100) distributes paper-based information across workgroups, organizations and the Internet. It is easily integrated into existing workflows and document management systems, optimizing office investments, reducing organizational overhead and significantly cutting mailing costs. Connecting to 10 Mbps Ethernet and 100 Mbps Fast Ethernet networks, the AXIS 7100 allows documents to be easily distributed to any e-mail address, file server, RightFax server or printer.

Web Browser

AXIS 7100

WORKiO DP-2500

File Server /

RightFax Server

E-mail

Printer

For convenient electronic distribution of scanned documents e.g. to e-mail addresses and Righ tFax serv ers, the AXIS 71 00 a nd the W ORKiO copier should preferably be located in the mail or printer room - in close proximity to the workgroup.

Physical Description AXIS 7100 User’s Guide

Physical Descript ion

The Control Panel

The AXIS 7100 Control panel consists of user keys (described below) and a message display that desc ribes the se lected menu options and c urrent status of the unit.

Button Description Add

Cancel

Menu Select Send

Up/Down

Scans the material in the scanning device. For bound material, use this key to scan each page.

Cancels the scanning pro ces s at any stage and clears any selecti ons made from the menu. Resets error messages.

Scrolls through the menu. Selects multiple destinations. Sends the scanned material to the selected destination and releases the AXIS

7100 for other users. For a single page/stack of paper, use this key to scan the material and send the image in one step.

Scrolls and selects menu options.

Notes:

• When sending your document, the AXIS 7100 alwa ys uses the currently displayed destination and scanning options, whether explicitly selected or not

• You can connect a st andard PC-A T Keyboard to the AXIS 710 0. Thi s a llows you to enter e-mail addresses at the W ORKiO copier , to easily search long e-mail listing s and to sav e an y non-listed addresses as a temporary or permanent addition to the resident address list. See also Adding E-mail Destinations, on page 25

• For more detailed information , pl ease refer to the AXIS 7100 User’s Manual at the Ax i s web site http://www.axis.com or on the AXIS Product CD

AXIS 7100 User’s Guide Physical Description

Indicators

Status Indicator

Busy Indicator

Network Indicator

Power Indicator

Status Indicator

The Status indicator flashes during startup and remains lit when the AXIS 7100 is ready for use. If the Status indicator turns off, this may indicate an error.

Busy Indicator

The Busy indicator lights up when the AXIS 7100 is allocated for use and remains lit during the scanning and sending process.

Network Indicator

The tri-colored Network indicator flashes:

yellow - indicating network activity on a 10MB Ethernet network. green - indicating network activity on a 100MB Fast Ethernet network. red - indicating that the unit is not correctly connected to the network.

Power Indicator

The Power indicator is normally on when power is applied. If the indicator remains off or flashes, this indicates a problem with the AXIS 7100 or its power supply.

Physical Description AXIS 7100 User’s Guide

Connectors

Push Button

Parallel port Connector

Keyboard Connector

Network Connector

Power Supply

Push Button

The Push button can be used for restoring the AXIS 7100 parameters to the factory default settings. For more information, see the AXIS 7100 User’s Manual which is available from the AXIS Product CD or from the Axis Web site at http://www.axis.com

Parallel Por t Conn e c to r

A 25-pin parallel port connector (1284 DSUB) for connection to the WORKiO copier.

Keyboard Connector

A mini-DIN connector for connection of a standard PC-Keyboard. Refer to the AXIS 7100 User’s Manual or the AXIS 7100 product page on the Axis web site for further details.

Network Connector

The AXIS 7100 is designed for 10 Mbps Ethernet and 100 Mbps Fast Ethernet networks and connects to the network via a twisted pair category 5 cable (10baseT and 100baseTX). The AXIS 7100 automatically switches between 10 Mbps and 100 Mbps.

Power Supply

AXIS PS-E power supply

AXIS 7100 User’s Guide Basic Installation

Basic Installation

Installation Summary

The AXIS 7100 is installed in the following steps:

• Checking the Hardware Inventory

• Connecting the AXIS 7100 to the WORKiO copier

• Connecting the AXIS 7100 to the network

• Assigning an IP address to the AXIS 7100

• Verifying the installation

Basic Installation AXIS 7100 User’s Guide

Checking the Hardware Inventory

Unpack and check all the i tems usi ng the fo ll owin g l ist. Cont act you r d eal er i f anything is missing or damaged. All packing materials are recyclable.

Hardware Models Part Numbers

AXIS 7100 for WORKiO Netwo r k D ocument Server 0147-054-01

Power Supply AXIS PS-E Europe 15507

UK 15509 Australia 15510 USA 15508 Japan 15511

Media Title Part Numbers

CD-ROM AXIS Product CD rev 2.2 or higher Printed Materials AXIS 7100 User’s Guide R1.0 18907

AXIS 7100 Instruction Label 16567 AXIS 7100 Keyboard Instruction Label 18908 Axis warranty sheet 18909

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