Axis 70U, 70 User Manual

Axis Network Document Servers User’s Manual

AXIS 70

AXIS 70U

AXIS 7000

Network Document Servers

User’s Manual

User’s Manual Axis Network Document Servers 2

Notices

Take some time to read through the safety notices before installing the Network Document Servers. Please observe all safety markings and instructions when using this product.

Caution! - must be observed to avoid loss of data or damage to your equipment. Important! - must be observed to avoid operational impairment.

Do not proceed beyond any of the above notices, until you have fully understood the implications.

proprietary or intellectual property rights is prohibited in most countries. Axis Communications AB recommends that the users of this equipment seek the necessary authorizations for copying material. The instructions for use in the manual shall not be considered as an inducement to make illicit duplications of material. Any duplication will be made at the user’s own risk.

Electromagnetic Compatibility (EMC) -

USA - This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC

Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there isno guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turni n g t h e equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- - Reorient or relocate the receiving antenna.

- - Increase the separation between the equipment and receiver.

- - Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- - Consult the dealer or an experienced radio/TV technician for help. Shielded (STP) network cables must be used with this unit to ensure compliance with the class B limits. Europe - This digital equipment fulfils the requirements for radiated emission according to limit B of EN55022, and the requirements for immunity according to EN55024 residential, commercial, and light industry (Compliance is not valid for unshielded network cables). Japan - This is a class B product based on the standard of the Voluntary Control Council for Interference from Information Technology Equipment (VCCI). If this is used near a radio or television receiver in a domestic environment, it may cause radio interference. Install and use the equipment according to the instruction manual Australia - This electronic device meets the requirements of the Radio communications (Electromagnetic Compatibility) Standard 1998 AS/NZS 3548

Liability - Every care has been taken in the preparation of this manual; if you detect any inaccuracies or omissions, please inform

your local Axis office. Axis Communications AB cannot be held responsible for any technical or typographical errors and reserves the right to make changes to the product and manuals without prior notice. Axis Communications AB makes no warranty of any kind with regard to the material contained within this document, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. Axis Communications AB shall not be liable nor responsible for incidental or consequential dama ges in connection with the furnishing, performance or use of this material.

Trademark Acknowledgments - Acrobat, Adobe, AIX, DOS, Ethernet, IBM, Internet Explorer, Macintosh, Microsoft, Netscape

Navigator, OS/2, UNIX and Windows are registered trademarks of the respective holders.

Software Tradem ark Acknowledgments - JPEG code (libjpeg) used courtesy of the Independent JPEG Group. LDAP code

(libldap and libber) used courtesy of the University of Michigan at Ann Arbor. Copyright © 1991 Regents of the University of Michigan. All rights reserved. TIFF code (libtiff) used courtesy of Sam Leffler and Silicon Graphics, Inc. Copyright © 1988-1996 Sam Leffler. Copyright © 1991-1996 Silicon Graphics, Inc.

Maintenance - It is recommended that you use a moist cloth to clean the unit. Do not use petroleum based substances as this

may cause damage.

User’s Manual TOC

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Support Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

The AXIS 70/70U Network Document Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

The AXIS 7000 Network Document Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Features and Benefits (AXIS 7000) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Physical Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

External Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

AXIS 7000 Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Basic Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Checking the Hardware Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Connecting Scanners and Digital Copiers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Connecting the Document Server to the Network . . . . . . . . . . . . . . . . . . . . . . . . . 23

Assigning an IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Mapping a Host Name to the IP Addr es s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Verifying your Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Configuring the Document Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Overview of the Administration Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Specifying the System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Specifying Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Specifying Authentication Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Specifying Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Specifying Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Specifying Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Configuring Using a Text Editor and FTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Scan Counter (AXIS 7000 only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Using the Document Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Sending Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Sending to Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Adding Temporary Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Adding Temporary Profiles (AXIS 7000 only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Changing the Name of the Scanned Image Files (AXIS 7000 only) . . . . . . . . . 100

Adding a Temporary E-mail Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Scanning Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Sending to your Web Browser (AXIS 7000 only) . . . . . . . . . . . . . . . . . . . . . . . . . 104

Viewing Image Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Meta Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

AXIS 7000 only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Example: Archiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Example: Invoice Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

TOC User’s Manual

Example: Job Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Retrieving the XML DD file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Restoring Factory Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Front Panel Indicator Conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Error and Warning Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Displaying the Log File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

LDAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Common Attribute Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Meta Information DTD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

The Parameter List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Updating the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Obtaining the Updated System Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Updating the Flash Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Technical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

User’s Manual Preface

Preface

Thank you for purchasing an Axis Network Document Server. This product allows scanner devices to be connected anywhere in Ethernet and Fast Ethernet networ ks. Bei ng fast er, cheape r and s afer than fax, traditional mail and couriers, this is the perfect solution for digitized document distribution over IP networks.

About This Manual - This manual applies to the

• AXIS 70 with software release 1.00 and above

• AXIS 70U with software release 1.00 and above

• AXIS 7000 with software release 2.40 and above.

It provides introductory information as well as detailed instructions on how to install and manage the Document Server in your networking environment. Some knowledge of networking environments would be beneficial to the reader, but is not considered prerequisite.

About Axis - Axis develops solutions for user-friendly and secure

communication over wired and wireless networks. The company is a worldwide market leader in network connectivity, with products for the office, facility and industrial environments. More information about Axis can be found at www.axis.com

User’s Manual Preface

Support Services

Should you require any technical assistance, please contact your Axis reseller. If your questions cannot be answered immediately, your Axis reseller wil l forwa rd yo ur queri es thro ugh the app ropri ate channels to ensure a rapid response.

If you are connected to the Internet, you can:

• Download user documentation and firmware updates

• Find answers to previously resolved problems in the FAQ database. Search by product, category or phrase

• Report problems to Axis support staff by logging in to your private support area

Visit the Axi s support web at :

www.axis.com/techsup

User’s Manual Introduction

Introduction

The AXIS 70/70U Network Document Server

The AXIS 70/70U Network Document Server is the easy solution for instant digital document distribution over networks. Faster, cheaper and safer than fax, traditional mail and courier. The total cost of ownership is favorable since the distribution relies upon the fixed IP network and not fax lines, postage or courier.

• AXIS 70 - SCSI connection

• AXIS 70U - USB connection

Supplied as a standalone unit, typically located beside your scanner device, one Document Server is required for each scanner.

For convenient electronic distribution of copied materials to e-mail addresses, it is suggested that the Document Server and the scanner device be located in the mail or printer room - in close proximity to the workgroup or department users.

Refer to the table below for a comprehensive list of supported functionalit y in th e AX IS 70 /70U and the AXIS 7000 .

Introduction User’s Manual

The AXIS 7000 Network Document Server

The AXIS 7000 Network Document Server connects and networks a broad range of office and production scanners anywhere in Ethernet and Fast Ethernet networks. The AXIS 7000 transforms paper documents into a digital format and sends them as an e-mail attachment, to a file server, to a web page, to print or to a URL thus offering versatile document management over IP networks.

Supplied as a standalone unit and located beside your scanner or digital copier, one AXIS 7000 is required for each device for convenient electronic distribution of copied materials to e-mail addresses and application servers.

Features and Benefits (AXIS 7000)

File Server

Independence

The AXIS 7000 is connected as a node in Ethernet or Fast Ethernet networks, enabling scanner devices to be accessed via standard Internet protocols. Communicating directly with the network cli ent, the AXIS 7000 can be used independently of file servers, which means reduced network licensi ng fees. The pr oduct affor ds high per formance, reliability and operational independence from other equipment.

User’s Manual Introduction

Simplicity The file-server-independent approach makes installation quick and

convenient. In most environments, the physical connection to the network is the only insta llati on req uired prior to using t he AXI S 7000 . No additional software is required on clients or file servers, except for viewing applica tions for displaying images in TIFF, JPEG and PDF format.

Web-based

Management

Flexibility From the AXIS 7000 control panel, you can send or copy directly to

Meta Information Information sent together with the scanned image in the Information

The built-in Web server provides cross platform management from any standard Web browser, such as Netscape Navigator or Internet Explorer. The dynamically generated Web pages provide menu-based configuration and management capabilities as well as context sensitive help and links or user documentation and on-line support.

e-mail addresses, FTP servers or desktop directories, and even to network printers. You can also use a standard Web browser to trigger and save scanned documents.

The diverse range of transfer methods and image formats available means that the AXIS 7000 can easily be integrated into existing workflows and adapted to satisfy your specific requirements.

file or as a separate document. This information can be used in applications such as workflow systems, archiving systems etc. or for storing in a database server.

Introduction User’s Manual

Ease of Use The AXIS 7000 is designed for quick and easy installation on your

network and your scanner device. It has a number of interesting features that will help you to simplify the distribution of your paper-based information, including:

• Send-to-e-mail

• Send-to-Web browser

• Send-to-File

• Send-to-Print over Raw TCP or LPD

• Web-based (HTTP) management and configuration

• Plug-and-play functionality for supported scanner devices

• No additional or special software required

• Integrated scanner drivers, image-file creation and network transfer methods

• Destinations and profiles saved for regular use

• External e-mail addresses supported

• Supports industry standards

Speed Auto-sense for automatically detecting the speed of the local network

segment and varying the rate of data communication accordingly, between 10Mbps and 100Mbps. Tr ansparent oper ation for Et hernet and Fast Ethernet networks.

Improved AXIS ETR AX 100 hardwar e, co mprising an inte grat ed 32 bit RISC processor and associated network controllers. Provides high performance and reliability combined with low power consumption.

Security Password protection of Administration tools.

User authentication supported.

Upgrading Firmware downloadable to Flash memory using FTP.

User’s Manual Introduction

Document Server

Comparison

AXIS 70AXIS

Functionality

Office Scanners < 15 ppm X X X

70U

AXIS 7000

Supported Devices

Paper Sizes

Profiles

Office Scanners > 15 ppm X Production Scanners X Digital Copiers X Photo/A4/Letter/Legal/A5/B5 paper

sizes A3 and larger paper sizes X User defines paper sizes X PDF format X X X TIFF format X JPEG format X PCL format X Black/white, grayscale and color

support Compression form at G .4 Packbite, JPEG X X X COmpression format G.3, U ncom p re ssed X Duplex support X Multipage scanning to multiple files X

X X X

Distribution methods

More than 10 profiles X Fujitsu Image enhancement X Send-to-e-mail X X X Send-to-file X Send-to-URL X Send-to-print X Send-to-web X Delivery confirmation via e-mail

X X X

Introduction User’s Manual

Functionality

Application Integration

User authentication

Address book

Available Us e r settings

AXIS 70AXIS

Bcc functionality X X X Cc functionality X X X XML support

NT authentication X X X LDAP authentication X SMTP authentication X X X LDAP External address book X X X FTP External address book X Specify file name for e-mail and file

destinations Specify subject for e-mail destinations X X X Add temporary e-mail destinations via

web Add temporary e-mail destinations via

keyboard

X X X

70U

AXIS 7000

Add temporary scan profiles via web X

Hardware 16 MB SDRAM X X X

Scan counter X Real Time clock with battery back-up X

Other

Separate info file X Image information in e-mail X X SCSI-2 X X USB 1.1 X

User’s Manual Physical Description

Physical Description

This section provides a physical description of the Document Server and explains the purpose and function of the connectors, indicators and user interface.

The Back Panel

(AXIS 7000

AXIS 70)

Keyboard Connector

Network

Connector

Push button

SCSI-2 connector

Power supply

Push Button The Push button is used for restoring the Document Server parameters.

See “Restoring Factory Default Settings” on page 133

Connector (AXIS 7000 & AXIS 70) - a SCSI-2 connector for connection to the

scanner device (AXIS 70U)- a USB connector for connection to the scanner device

Network Connector The Document Server is designed for 10 Mbps Ethernet and 100 Mbps

Fast Ethernet netw o rks (1 0b ase T and 100b ase T X) and con n ects to the network via an RJ-45 connector, via twisted pair category 5 cable

Auto-sensing allows the Document Server to vary the speed of data communication from 10 Mbps to 100 Mbps according to the local network segment

Keyboard

Connector

A Mini-DIN connector for connection of a standard PC compatible keyboard

Power Supply For use only with Axis power supp ly. See “Power Supply” on page 21.

Physical Description User’s Manual

The Front Panel

Status Indicator

Busy Indicator

Power Indicator

Network Indicator

The front panel indicators show the status of the Document Server. The function of each indicator is described below.

Status Indicator The Status indicator flashes during startup and remains lit when the

Document Server is ready for use. If the status indicator turns off, this may indicate an error.

Busy Indicator The Busy indicator turns on when th e Document Server is allocated for

use and remains on during the scanning process.

Network Indicator The tri-colored network indicator flashes:

Yellow indicating network activity on a 10MB Ethernet network Green indicating network activity on a 100MB Fast Ethernet network Red indicating that the unit is not correctly connected to the network

Power In d icator The Power indicator is normally on while power is applied. If the

indicator remains off or flashes, this indicates a problem with the Document Server or its power supply

Note:

When the Document Server is idle: the Power indicator should be on, the Network indicator should flash randomly, the Busy indicator should be off and the Status indicator should be permanently lit.

User’s Manual Physical Description

Control Panel

The Document Server Control panel has user keys (described below) and a message display that describes the selected menu options and current status of the unit.

AXIS 7000 ver. 2.40

The message display consists of 2 lines of 16 characters indicating status and menu options.

User Keys The function of each user key is described below:

Add page The Add page key scans the material in the scanner device. Use

this key when scanning each page from bound materials, e.g. books and magazines.

Cancel The Cancel key cancels the sending pro ces s a t any sta g e a nd

clears any selections made from the menu. It also resets error messages on the display.

Menu The Menu key scrolls the menu.

Select The Select key selects multiple destinations.

Physical Description User’s Manual

Send The Send key sends the scanned material to the selected

destination(s) and releases the Document Server for other users. For a single page/stack of sheets, use this key to scan the material and send the image in one step.

Up/Down The Up and Down keys scroll and select menu options.

User Key

Combinations

Advanced Settings

Menu Pressing and holding the Menu key while simultaneously pressing

the Select key displays the Adv an ced menu.

Up/Down Use the Up and Down scroll keys to select:

•Event Log

• Firmware version number

•Network settings

Select Use the Select key to enter the sub menu.

External Keyboard

It is possible to connect a standard PC compatible keyboard to the Document Server. This allows you to easily search long e-mail listings and add any non-listed addresses as temporary additions to the resident address lis t.

Note:

Be sure to disconnect the Document Server’s power supply before connecting the keyboard.

The Instruction label supplied with the Document Server can be attached to your keyboard for quick reference to the function of the main keys.

User’s Manual Physical Description

Network Document Server

To enter an e-mail address - press Insert To search for an e-mail address - type first letters or initials

COM MUN ICATIONS

Part.No 18908

Keys The function of each key is described below:

F1 The F1 key scans the material in the scanner device. Use this key to

scan each page of bound mate rials , for exa mple, bo oks a nd magazi nes. F1 corresponds to the Add page key on the control panel.

F2 The F2 key sends the scanned material to the selected destination and

releases the Document Server for o ther users. For a single p age or stack of sheets, use this key to scan the material and send the image in one step. F2 corresponds to the Send key on the control panel.

F3 Press the F3 key to change the profile. Scroll through the list of

available profiles by repeatedly pressing F3.

F4 Press the F4 key to change the pa p er size. Scrol l th r ou g h the list of

available paper sizes by repeatedly pressing F4.

F5 AXIS 7000 only - Press the F5 key to switch between Duplex

(double-sided printing) and No duplex (single-sided printing).

F6 Press the F6 key to change between defined e-mail subjects. Scroll

through the list of available e-mail subjects by repeatedly pressing F6.

F9 Press the F9 key to select the pre-defined Quick Destination, see

“Specifying Destinations” on page 57 for more information.

Esc The Esc key cancels the sending process at any stage and clears any

selections made from the menu. It also resets error messages. Esc corresponds to the Cancel key on the control panel.

Physical Description User’s Manual

Tab The Tab key scrolls the menu.

Tab corresponds to the Menu key on the control panel.

Enter The Enter key selects multiple destinations.

Enter corresponds to the Select key on the control panel.

Up/Down The Up and Down arrow keys scroll and select menu options.

The Up and Down arrow keys correspond to the Up/Down keys on the Control Panel.

Note:

When sending your document, the product always uses the destination and scanning options most recently displayed, whether explicitly selected or not.

Insert Press the Insert key to add an address or subject. Press Enter to finish

a new address or subject.

Delete Press Delete to remove a temporary address, a temporary subject or to

delete characters when editing a subject.

Backspace Press Backspace to delete characters.

Left Press the Left arrow key to go backwards in the menu.

Page Up Press Page Up to go to the next entry with a different first character in

the “Send to:” or “Sent by:” list.

Page Down Press Page Down to go to the previous entry with a different first

character in the “Send to:” or “Sent by:” list.

Home/End Press Home to go to the first entry in the “Send to:” or “Sent by:” list.

Press End to go to the last entry in a list.

Ctrl+A Press Ctrl+A to access the advanced menu. Use Page Up/Down to

scroll and select menu options.

User’s Manual Physical Description

AXIS 7000 Acce ssori e s

AXIS MFP Kit The AXIS MFP Kit is a bracket for mounting the AXIS 7000 and

keyboard on a digital copier. Supported copiers include models from Canon, Sharp and Océ. The MFP Kit mounts in less than 10 minutes.

AXIS TR Bridge The AXIS TR Bridge is an optional accessory for your AXIS 7000

Network Document Server, providing a cost-efficient, permanent or temporary connection to a Token Ring network. Installation is quick and easy, as the device does not require any setup or configuration.

For more information on these and other Axis products, visit the Axis web site at www.axis.com.

Basic Installation User’s Manual

Basic Installation

This section describes the various aspects of product installation and includes:

• A detailed hardware inventory

• Instructions for installing the Document Server into your networking environment

• Instructions for setting the IP address using the Document Server control panel, DHCP, RARP, BOOTP and AXIS IP Installer

• Instructions for setting a host name

• Instructions on how to verify your installation

Checking the Hardware Inventory

Unpack and check all the items using the following list. Contact your dealer if anything is missing or damaged. All packing materials are recyclable.

Products

Media

Network Document Server AXIS 7000 0094-001-01

0094-001-02

0094-001-03 AXIS 70 0157-001-01 AXIS 70U 0162-001-01

CD-ROM AXIS Network Product CD rev 1.2 or higher Printed Material s AXIS 7000 User’s Guide/

AXIS 70/70U User’s Guide AXIS 7000 Instruction Label/

AXIS 70/70U Instruction Label Keyboard Instruction Label 18909

18630/

19617

16567/

19127

User’s Manual Basic Installation

Optional

Accessories

SCSI Cables (AXIS 7000) (AXIS 70)

50-pin high-density shielded SCSI-2 connector (micro-D)

50-pin high-density shielded SCSI-2 connector (Centronics)

14260

14259

Power Supply

AXIS MFP kit (AXIS 7000)

AXIS MFP kit with US Keyboar d (AXIS 7000)

Mini Keyboard US 17588

AXIS TR Bridge (AXIS 7000) Enables a device with Ethernet

AXIS PS-H Europe 19108

UK 19109 Australia 19111 USA/Japan 19110 Korea 19112

AXIS PS-F Europe 18424

UK 18425 Australia 18428 USA 18480 Japan 18480

AXIS PS-E Europe 15507

UK 15509 Australia 15510 USA 15508 Japan 15511

AXIS PS-C Europe 14235

UK 14236 Australia 14258 USA 14256 Japan 14257

Bracket for mounting AXIS 7000 and keyboard

Bracket for mounting AXIS 7000 and keyboard. Keyboard included

DE 17883 UK 17884

output to be connected to a Token Ring network

17439

17531

0125-001-01

AXIS 70 AXIS 70U AXIS 7000 0094-xxx-03

AXIS 7000 0094-xxx-01 0094-xxx-02

Basic Installation User’s Manual

AXIS Network

Product CD

The AXIS Network Product CD provides an easy-to-use electronic catalog, that inclu de s Axi s pro du ct so ftw ar e, util it ie s softw a re, whi t e papers, user documents, technical notes etc. It can be used within all of the supported Axis computing environments. Document Server does not require any additional software installation from the AXIS Network Prod uct CD.

You can view the contents of the AXIS Network Product CD via Adobe Reader or HTML interface. All documents presented on the CD are in PDF format.

Notes:

• You can download the Acrobat Reader from the AXIS Network Product CD or from the Adobe Web site at www.adobe.com

• All of the software and information provided on the AXIS Network Product CD is also available from the Axis website at http://www.axis.com.

Connecting Scanners and Digital Copiers

Important!

• Check that the power supply provided with your Document Server is marked with the correct mains voltage.

• Make sure the scanner device is switched off and the Document Server power supply is disconnected. The SCSI bus may become damaged if you connect or disconnect units when power is on. (AXIS 7000 and AXIS 70)

Connecting the AXIS 7000 / AXIS 70 to your scanner device:

1. Switch off the scanner device and disconnect the Document Server’s external power supply.

2. Connect the SCSI cable to the SCSI connector on the Document Server.

3. Connect the SCSI cable to the scanner device. T he Document Server uses a built-in SCSI terminator. Note that the scanner device must also be terminated properly. Refer to the documentation supplied with your scanner device.

User’s Manual Basic Installation

Connecting th e AX IS 70 U to your scan n er dev ic e :

1. Switch off the scanner device and disconnect the Document Server’s external power supply.

2. Connect the USB cable to the USB connector on the Document Server.

3. Connect the USB cable to the scanner device.

Note:

The AXIS 70U does not support USB hubs or USB converters and can only be connected to one scanning device at a time.

The AXIS 70U supports USB 1.1

Connecting the Document Server to the Network

Important!

Always consult your Network Administrator before making changes to the network configuration.

Follow the instructions be low to conn ect the Docu ment Server to your network:

1. Turn off the Document Server by unplugging the power supply.

2. Connect your Document Server to the network.

Note:

The Document Server is designed for 10 Mbps Ethernet and 100 Mbps Fast Ethernet networks and connects to the network via a twisted pair category 5 cable (10baseT and 100baseTX).

3. Switch on the scanner device.

4. Connect the external power supply to the Document Server. The

network indicator will flash during power up and self test. The following message will appear on the display during self test:

AXIS 7000 Version: x.xx

where x.xx is the software version number, e.g. 2.40

Basic Installation User’s Manual

Notes:

The tri-colored Network indicator flashes:

• yellow - indicating network activity on a 10MB Ethernet network.

• green - indicating network activity on a 100MB Fast Ethernet network.

• red -if there i s no net w o rk c o nnection.

• Not lit - indicates that there is no network activity.

Assigning an IP Address

To establish communication with the TCP/IP environment, you must assign an IP address and optionally choose a unique host name for your Document Serve r.

Available Methods Choose your preferred method for setting the IP address from the list

below then proceed to the appropri ate instruct ions defin ed later in thi s section:

Method Environment Description Control Panels Suitable for all sup-

ported environments.

PC Keyboard (Not supplied)

Suitable for all supported environments.

Provides a convenient method for setting the IP address in all supported networking environments.

Note: the administrator can disallow this function from the Web-based Administration pages.

Connecting a PC compatible keyboard directly to the Mini-DIN connector of the Document Server provides a quick and convenient method for managing the unit, and setting the IP address during system startup.

Note: the administrator can disallow this function from the Web-based Administration pages. For further details, refer to “User Options” on page 41.

User’s Manual Basic Installation

AXIS IP Installer Suitable for all sup-

ported networking environments.

DHCP Available in Windows

NT and UNIX. Recommended method on Windows NT networks

ARP Available in Windows 95/98, Windows NT, UNIX and OS/2,

Does NOT work over routers. Requires the IP address for each new device to be downloaded individually.

RARP Available in UNIX

only.

Supplied on the AXIS Network Product CD and available via the Axis web site, this is an Axis tool that simplifies the setting of IP addresses for all Axis ThinServerTM devices, including print servers, camer a servers, storage servers and document servers.

Note: you should not use AXIS IP Installer to set the IP address of the Document Server, if you have an active DHCP server on your network.

Operates on the entire network and allows for automatic but temporary assignment of IP addresses from a central pool. DHCP will, when enabled, cause the selected host to automatically allocate and download a free IP address, default router address and subnet mask to the requesting Document Server. It also provides validation data that defines how long the IP addresses will remain valid. This is the recommended method on networks, since it allows a number of parameters to be set automatically, provided the DHCP server has been configured to do so.

Downloads the IP address to each device automatically. It requires a RARP daemon on your system and operates within a single network segment only.

BOOTP Available in UNIX

only.

Similar to RARP, but operates on the entire network. It requires a BOOTP daemon on your system.

Basic Installation User’s Manual

Control Panel Follow the instructions below to set the IP address from the control

panel:

Note:

The Administrator can disallow this function from the web-based Administration pages. For further details refe r to “User Options” on page 41.

1. Power up the Document Server. Press Menu when this display appears:

AXIS 7000 Version: 2.40

2. After a few seconds this display will be shown:

IP address:

000.000.000.000

3. Press Select to edit the IP address:

Edit IP address:

000.000.000.000

4. Press Menu to move through the digits and highlight each digit, one at a time.

5. Use to increase or decrease each highlighted digit, as required.

6. Press Select to confirm the changes.

7. Press Menu to display the default router address setting:

Default router:

000.000.000.000

8. Press Select to edit the default router address:

Edit router:

000.000.000.000

9. To change the value, repeat steps 4 - 6 above.

10. Press Menu to display the subnet mask setting:

Net mask:

000.000.000.000

User’s Manual Basic Installation

11. Press Select to edit the subnet mask:

Edit net mask:

000.000.000.000

12. To change the value, repeat steps 4 - 6 above.

13. Press Menu to display the node address. This address is not

editable. The no de address shou ld equal the Docu ment Server seri al number found on the underside label of the unit.

14. Press Menu once more to display the final instructions:

Press if you are finished

15. Press Select to exit the IP settings. Th e Document Serv er then completes the startup sequence.

16. Write the name or IP address of the Document Server o n the supplied Instructions label and attach it to the top cover.

Verifying the

Network Settings

The Document Server is ready for use when the Status indicator stops flashing and remains lit.

Note:

If you mak e a mistake while edi t ing the pa rameters, press the Cancel key on the control panel to cancel the operation.

Access the Advanced menu from the Document Server control panel to verify that the chosen network settings are correct, as described below:

1. Press and hold down the Menu key while simultaneously pressing the Select key . The Advanced menu is displayed.

2. Use to find the Network Settings option.

3. Press Select to enter the submenus.

4. Use to scroll through and check the parameter settings.

Basic Installation User’s Manual

Using a PC

keyboard

Connecting a PC compatible keyboard directly to the Mini-DIN connector of your Document Server provides a quick and convenient method for managing the unit and setting the IP address during system start up. Follow the procedures below to set the IP address from the keyboard.

Note:

The Administrator can disallow this function from the Web-based Administration pages. For further details refer to “User Options” on page 41.

1. The following commands are for the setup of the IP parameters at start-up only. If the keyboard is not already connected, make sure that the Document Server power supply is disconnected before connecting the keyboard to the Mi ni-DIN connecto r located o n the rear panel.

Connect the Document Server power supply and Press Tab when the following message appears:

AXIS 7000 Version 2.24

2. After a few seconds the following message will appear:

IP address:

000.000.000.000

3. Press Enter to edit the IP address:

Edit IP address:

000.000.000.000

4. Use the following keys to enter the IP address:

• Use the numeric keys to enter the digits.

•Press Left or Right arrow to edit the previous or next digit.

•Press Backspace to erase the last entered digit.

•Press Space to move to the next three-digit group.

•Press Home or End to go to the first or last three-digit group.

•Press Enter to save and exit.

•Press Esc to cancel.

The instructions above also apply for editing the router address and subnet mask setting.

User’s Manual Basic Installation

Using DHCP, A RP,

RARP and BOOTP

Use DHCP, ARP, RARP and BOOTP as an alternative to setting the IP address from the control panel or keyboard. Follow the appropriate instructions for the preferred method below.

Important!

Do not use the IP address used in any of the following examples.

Before you begin:

• Power - Make sure the Document Server is powered on and attached to the network.

• System Privileges - You will need administrator privileges on the Windows NT server

or root privileges on the UNIX system.

• Ethernet Address - Depending on the method you are using, you will need to know

the Ethernet address of your Document Server. The Ethernet address is based upon the Document Server serial number. You will find the number on the underside label.

• IP Address - Acquire an unused IP address from your Network Administrator.

Using DHCP Follow these steps to use the DHCP method:

1. Edit or create a scope in the DHCP manager of the DHCP daemon. For Windows NT servers, refer to the “Windows NT Resource Kit” on how to do this. The entrie s mad e in th is scope typi cally incl ude the following parameters:

• Range of IP addresses

• Subnet mask

• Default router IP address

•Lease duration

• Mail server IP address

• DNS server IP address

• Domain name

• NTP server IP addres s

2. Activate the scope.

Notes:

• DHCP is enabled by default but can be disabled by an Administrator using the System Settings page.

• The IP address and all the other settings will be downloaded automatically. You do not need to restart the Document Server.

Basic Installation User’s Manual

Using ARP in

Windows

Important!

Windows 95 only: If the ARP table is empty, you must first ping an existing unit on your network before setting the IP address of your Document Server. Type arp -a to display the ARP table.

In Windows 95 and Windows NT, you can download the IP address using ARP. Perform the following commands to download the IP address and verify the communication.

From the DOS prompt,

arp -s <Internet address> <Ethernet address> ping <Internet address>

The

Ethernet address equals the serial number of the Document Server

type the following:

with each pair of digits separated by a hyphen.

Example:

arp -s 172.16.253.80 00-40-8c-11-00-86 ping 172.16.253.80

The host will return

‘Reply from 172.16.253.80...’ o r a si mila r messag e. Th i s

indicates that the address has been set and that the communication is established.

Notes:

• ARP is enabled by default but can be disabled by an Administrator using the System Settings page.

• Once the Document Server has established communication using an appropriate IP address, the arp/ping commands cannot be used to change the address. The reason for this is to avoid accidental or unauthorized changes of the IP address. Restart the Document Server to make it accept the setting of the IP address. You can perform a restart remotely via the Document Server web interface. See “Specifying the System Settings” on page 39.

• When you execute the ping command for the first time, the response time may be significantly longer than usual.

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