Axis 70U, 70 User Manual

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Axis Network Document Servers User’s Manual

AXIS 70

AXIS 70U

AXIS 7000

Network Document Servers

User’s Manual

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User’s Manual Axis Network Document Servers 2

Notices

Take some time to read through the safety notices before installing the Network Document Servers. Please observe all safety markings and instructions when using this product.

Caution! - must be observed to avoid loss of data or damage to your equipment. Important! - must be observed to avoid operational impairment.

Do not proceed beyond any of the above notices, until you have fully understood the implications.

proprietary or intellectual property rights is prohibited in most countries. Axis Communications AB recommends that the users of this equipment seek the necessary authorizations for copying material. The instructions for use in the manual shall not be considered as an inducement to make illicit duplications of material. Any duplication will be made at the user’s own risk.

Electromagnetic Compatibility (EMC) -

USA - This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC

Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there isno guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turni n g t h e equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- - Reorient or relocate the receiving antenna.

- - Increase the separation between the equipment and receiver.

- - Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- - Consult the dealer or an experienced radio/TV technician for help. Shielded (STP) network cables must be used with this unit to ensure compliance with the class B limits. Europe - This digital equipment fulfils the requirements for radiated emission according to limit B of EN55022, and the requirements for immunity according to EN55024 residential, commercial, and light industry (Compliance is not valid for unshielded network cables). Japan - This is a class B product based on the standard of the Voluntary Control Council for Interference from Information Technology Equipment (VCCI). If this is used near a radio or television receiver in a domestic environment, it may cause radio interference. Install and use the equipment according to the instruction manual Australia - This electronic device meets the requirements of the Radio communications (Electromagnetic Compatibility) Standard 1998 AS/NZS 3548

Liability - Every care has been taken in the preparation of this manual; if you detect any inaccuracies or omissions, please inform

your local Axis office. Axis Communications AB cannot be held responsible for any technical or typographical errors and reserves the right to make changes to the product and manuals without prior notice. Axis Communications AB makes no warranty of any kind with regard to the material contained within this document, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. Axis Communications AB shall not be liable nor responsible for incidental or consequential dama ges in connection with the furnishing, performance or use of this material.

Trademark Acknowledgments - Acrobat, Adobe, AIX, DOS, Ethernet, IBM, Internet Explorer, Macintosh, Microsoft, Netscape

Navigator, OS/2, UNIX and Windows are registered trademarks of the respective holders.

Software Tradem ark Acknowledgments - JPEG code (libjpeg) used courtesy of the Independent JPEG Group. LDAP code

(libldap and libber) used courtesy of the University of Michigan at Ann Arbor. Copyright © 1991 Regents of the University of Michigan. All rights reserved. TIFF code (libtiff) used courtesy of Sam Leffler and Silicon Graphics, Inc. Copyright © 1988-1996 Sam Leffler. Copyright © 1991-1996 Silicon Graphics, Inc.

Maintenance - It is recommended that you use a moist cloth to clean the unit. Do not use petroleum based substances as this

may cause damage.

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User’s Manual TOC

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Support Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

The AXIS 70/70U Network Document Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

The AXIS 7000 Network Document Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Features and Benefits (AXIS 7000) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Physical Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

External Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

AXIS 7000 Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Basic Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Checking the Hardware Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Connecting Scanners and Digital Copiers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Connecting the Document Server to the Network . . . . . . . . . . . . . . . . . . . . . . . . . 23

Assigning an IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Mapping a Host Name to the IP Addr es s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Verifying your Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Configuring the Document Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Overview of the Administration Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Specifying the System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Specifying Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Specifying Authentication Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Specifying Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Specifying Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Specifying Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Configuring Using a Text Editor and FTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Scan Counter (AXIS 7000 only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Using the Document Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Sending Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Sending to Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Adding Temporary Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Adding Temporary Profiles (AXIS 7000 only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Changing the Name of the Scanned Image Files (AXIS 7000 only) . . . . . . . . . 100

Adding a Temporary E-mail Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Scanning Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Sending to your Web Browser (AXIS 7000 only) . . . . . . . . . . . . . . . . . . . . . . . . . 104

Viewing Image Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Meta Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

AXIS 7000 only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Example: Archiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Example: Invoice Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

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TOC User’s Manual

Example: Job Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Retrieving the XML DD file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Restoring Factory Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Front Panel Indicator Conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Error and Warning Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Displaying the Log File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

LDAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Common Attribute Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Meta Information DTD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

The Parameter List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Updating the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Obtaining the Updated System Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Updating the Flash Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Technical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

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User’s Manual Preface

Preface

Thank you for purchasing an Axis Network Document Server. This product allows scanner devices to be connected anywhere in Ethernet and Fast Ethernet networ ks. Bei ng fast er, cheape r and s afer than fax, traditional mail and couriers, this is the perfect solution for digitized document distribution over IP networks.

About This Manual - This manual applies to the

• AXIS 70 with software release 1.00 and above

• AXIS 70U with software release 1.00 and above

• AXIS 7000 with software release 2.40 and above.

It provides introductory information as well as detailed instructions on how to install and manage the Document Server in your networking environment. Some knowledge of networking environments would be beneficial to the reader, but is not considered prerequisite.

About Axis - Axis develops solutions for user-friendly and secure

communication over wired and wireless networks. The company is a worldwide market leader in network connectivity, with products for the office, facility and industrial environments. More information about Axis can be found at www.axis.com

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User’s Manual Preface

Support Services

Should you require any technical assistance, please contact your Axis reseller. If your questions cannot be answered immediately, your Axis reseller wil l forwa rd yo ur queri es thro ugh the app ropri ate channels to ensure a rapid response.

If you are connected to the Internet, you can:

• Download user documentation and firmware updates

• Find answers to previously resolved problems in the FAQ database. Search by product, category or phrase

• Report problems to Axis support staff by logging in to your private support area

Visit the Axi s support web at :

www.axis.com/techsup

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User’s Manual Introduction

Introduction

The AXIS 70/70U Network Document Server

The AXIS 70/70U Network Document Server is the easy solution for instant digital document distribution over networks. Faster, cheaper and safer than fax, traditional mail and courier. The total cost of ownership is favorable since the distribution relies upon the fixed IP network and not fax lines, postage or courier.

• AXIS 70 - SCSI connection

• AXIS 70U - USB connection

Supplied as a standalone unit, typically located beside your scanner device, one Document Server is required for each scanner.

For convenient electronic distribution of copied materials to e-mail addresses, it is suggested that the Document Server and the scanner device be located in the mail or printer room - in close proximity to the workgroup or department users.

Refer to the table below for a comprehensive list of supported functionalit y in th e AX IS 70 /70U and the AXIS 7000 .

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Introduction User’s Manual

The AXIS 7000 Network Document Server

The AXIS 7000 Network Document Server connects and networks a broad range of office and production scanners anywhere in Ethernet and Fast Ethernet networks. The AXIS 7000 transforms paper documents into a digital format and sends them as an e-mail attachment, to a file server, to a web page, to print or to a URL thus offering versatile document management over IP networks.

Supplied as a standalone unit and located beside your scanner or digital copier, one AXIS 7000 is required for each device for convenient electronic distribution of copied materials to e-mail addresses and application servers.

Features and Benefits (AXIS 7000)

File Server

Independence

The AXIS 7000 is connected as a node in Ethernet or Fast Ethernet networks, enabling scanner devices to be accessed via standard Internet protocols. Communicating directly with the network cli ent, the AXIS 7000 can be used independently of file servers, which means reduced network licensi ng fees. The pr oduct affor ds high per formance, reliability and operational independence from other equipment.

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User’s Manual Introduction

Simplicity The file-server-independent approach makes installation quick and

convenient. In most environments, the physical connection to the network is the only insta llati on req uired prior to using t he AXI S 7000 . No additional software is required on clients or file servers, except for viewing applica tions for displaying images in TIFF, JPEG and PDF format.

Web-based

Management

Flexibility From the AXIS 7000 control panel, you can send or copy directly to

Meta Information Information sent together with the scanned image in the Information

The built-in Web server provides cross platform management from any standard Web browser, such as Netscape Navigator or Internet Explorer. The dynamically generated Web pages provide menu-based configuration and management capabilities as well as context sensitive help and links or user documentation and on-line support.

e-mail addresses, FTP servers or desktop directories, and even to network printers. You can also use a standard Web browser to trigger and save scanned documents.

The diverse range of transfer methods and image formats available means that the AXIS 7000 can easily be integrated into existing workflows and adapted to satisfy your specific requirements.

file or as a separate document. This information can be used in applications such as workflow systems, archiving systems etc. or for storing in a database server.

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Introduction User’s Manual

Ease of Use The AXIS 7000 is designed for quick and easy installation on your

network and your scanner device. It has a number of interesting features that will help you to simplify the distribution of your paper-based information, including:

• Send-to-e-mail

• Send-to-Web browser

• Send-to-File

• Send-to-Print over Raw TCP or LPD

• Web-based (HTTP) management and configuration

• Plug-and-play functionality for supported scanner devices

• No additional or special software required

• Integrated scanner drivers, image-file creation and network transfer methods

• Destinations and profiles saved for regular use

• External e-mail addresses supported

• Supports industry standards

Speed Auto-sense for automatically detecting the speed of the local network

segment and varying the rate of data communication accordingly, between 10Mbps and 100Mbps. Tr ansparent oper ation for Et hernet and Fast Ethernet networks.

Improved AXIS ETR AX 100 hardwar e, co mprising an inte grat ed 32 bit RISC processor and associated network controllers. Provides high performance and reliability combined with low power consumption.

Security Password protection of Administration tools.

User authentication supported.

Upgrading Firmware downloadable to Flash memory using FTP.

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User’s Manual Introduction

Document Server

Comparison

AXIS 70AXIS

Functionality

Office Scanners < 15 ppm X X X

70U

AXIS 7000

Supported Devices

Paper Sizes

Profiles

Office Scanners > 15 ppm X Production Scanners X Digital Copiers X Photo/A4/Letter/Legal/A5/B5 paper

sizes A3 and larger paper sizes X User defines paper sizes X PDF format X X X TIFF format X JPEG format X PCL format X Black/white, grayscale and color

support Compression form at G .4 Packbite, JPEG X X X COmpression format G.3, U ncom p re ssed X Duplex support X Multipage scanning to multiple files X

X X X

Distribution methods

More than 10 profiles X Fujitsu Image enhancement X Send-to-e-mail X X X Send-to-file X Send-to-URL X Send-to-print X Send-to-web X Delivery confirmation via e-mail

X X X

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Introduction User’s Manual

Functionality

Application Integration

User authentication

Address book

Available Us e r settings

AXIS 70AXIS

Bcc functionality X X X Cc functionality X X X XML support

NT authentication X X X LDAP authentication X SMTP authentication X X X LDAP External address book X X X FTP External address book X Specify file name for e-mail and file

destinations Specify subject for e-mail destinations X X X Add temporary e-mail destinations via

web Add temporary e-mail destinations via

keyboard

X X X

70U

AXIS 7000

Add temporary scan profiles via web X

Hardware 16 MB SDRAM X X X

Scan counter X Real Time clock with battery back-up X

Other

Separate info file X Image information in e-mail X X SCSI-2 X X USB 1.1 X

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User’s Manual Physical Description

Physical Description

This section provides a physical description of the Document Server and explains the purpose and function of the connectors, indicators and user interface.

The Back Panel

(AXIS 7000

AXIS 70)

Keyboard Connector

Network

Connector

Push button

SCSI-2 connector

Power supply

Push Button The Push button is used for restoring the Document Server parameters.

See “Restoring Factory Default Settings” on page 133

Connector (AXIS 7000 & AXIS 70) - a SCSI-2 connector for connection to the

scanner device (AXIS 70U)- a USB connector for connection to the scanner device

Network Connector The Document Server is designed for 10 Mbps Ethernet and 100 Mbps

Fast Ethernet netw o rks (1 0b ase T and 100b ase T X) and con n ects to the network via an RJ-45 connector, via twisted pair category 5 cable

Auto-sensing allows the Document Server to vary the speed of data communication from 10 Mbps to 100 Mbps according to the local network segment

Keyboard

Connector

A Mini-DIN connector for connection of a standard PC compatible keyboard

Power Supply For use only with Axis power supp ly. See “Power Supply” on page 21.

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Physical Description User’s Manual

The Front Panel

Status Indicator

Busy Indicator

Power Indicator

Network Indicator

The front panel indicators show the status of the Document Server. The function of each indicator is described below.

Status Indicator The Status indicator flashes during startup and remains lit when the

Document Server is ready for use. If the status indicator turns off, this may indicate an error.

Busy Indicator The Busy indicator turns on when th e Document Server is allocated for

use and remains on during the scanning process.

Network Indicator The tri-colored network indicator flashes:

Yellow indicating network activity on a 10MB Ethernet network Green indicating network activity on a 100MB Fast Ethernet network Red indicating that the unit is not correctly connected to the network

Power In d icator The Power indicator is normally on while power is applied. If the

indicator remains off or flashes, this indicates a problem with the Document Server or its power supply

Note:

When the Document Server is idle: the Power indicator should be on, the Network indicator should flash randomly, the Busy indicator should be off and the Status indicator should be permanently lit.

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User’s Manual Physical Description

Control Panel

The Document Server Control panel has user keys (described below) and a message display that describes the selected menu options and current status of the unit.

AXIS 7000 ver. 2.40

The message display consists of 2 lines of 16 characters indicating status and menu options.

User Keys The function of each user key is described below:

Add page The Add page key scans the material in the scanner device. Use

this key when scanning each page from bound materials, e.g. books and magazines.

Cancel The Cancel key cancels the sending pro ces s a t any sta g e a nd

clears any selections made from the menu. It also resets error messages on the display.

Menu The Menu key scrolls the menu.

Select The Select key selects multiple destinations.

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Physical Description User’s Manual

Send The Send key sends the scanned material to the selected

destination(s) and releases the Document Server for other users. For a single page/stack of sheets, use this key to scan the material and send the image in one step.

Up/Down The Up and Down keys scroll and select menu options.

User Key

Combinations

Advanced Settings

Menu Pressing and holding the Menu key while simultaneously pressing

the Select key displays the Adv an ced menu.

Up/Down Use the Up and Down scroll keys to select:

•Event Log

• Firmware version number

•Network settings

Select Use the Select key to enter the sub menu.

External Keyboard

It is possible to connect a standard PC compatible keyboard to the Document Server. This allows you to easily search long e-mail listings and add any non-listed addresses as temporary additions to the resident address lis t.

Note:

Be sure to disconnect the Document Server’s power supply before connecting the keyboard.

The Instruction label supplied with the Document Server can be attached to your keyboard for quick reference to the function of the main keys.

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User’s Manual Physical Description

Network Document Server

To enter an e-mail address - press Insert To search for an e-mail address - type first letters or initials

COM MUN ICATIONS

Part.No 18908

Keys The function of each key is described below:

F1 The F1 key scans the material in the scanner device. Use this key to

scan each page of bound mate rials , for exa mple, bo oks a nd magazi nes. F1 corresponds to the Add page key on the control panel.

F2 The F2 key sends the scanned material to the selected destination and

releases the Document Server for o ther users. For a single p age or stack of sheets, use this key to scan the material and send the image in one step. F2 corresponds to the Send key on the control panel.

F3 Press the F3 key to change the profile. Scroll through the list of

available profiles by repeatedly pressing F3.

F4 Press the F4 key to change the pa p er size. Scrol l th r ou g h the list of

available paper sizes by repeatedly pressing F4.

F5 AXIS 7000 only - Press the F5 key to switch between Duplex

(double-sided printing) and No duplex (single-sided printing).

F6 Press the F6 key to change between defined e-mail subjects. Scroll

through the list of available e-mail subjects by repeatedly pressing F6.

F9 Press the F9 key to select the pre-defined Quick Destination, see

“Specifying Destinations” on page 57 for more information.

Esc The Esc key cancels the sending process at any stage and clears any

selections made from the menu. It also resets error messages. Esc corresponds to the Cancel key on the control panel.

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Physical Description User’s Manual

Tab The Tab key scrolls the menu.

Tab corresponds to the Menu key on the control panel.

Enter The Enter key selects multiple destinations.

Enter corresponds to the Select key on the control panel.

Up/Down The Up and Down arrow keys scroll and select menu options.

The Up and Down arrow keys correspond to the Up/Down keys on the Control Panel.

Note:

When sending your document, the product always uses the destination and scanning options most recently displayed, whether explicitly selected or not.

Insert Press the Insert key to add an address or subject. Press Enter to finish

a new address or subject.

Delete Press Delete to remove a temporary address, a temporary subject or to

delete characters when editing a subject.

Backspace Press Backspace to delete characters.

Left Press the Left arrow key to go backwards in the menu.

Page Up Press Page Up to go to the next entry with a different first character in

the “Send to:” or “Sent by:” list.

Page Down Press Page Down to go to the previous entry with a different first

character in the “Send to:” or “Sent by:” list.

Home/End Press Home to go to the first entry in the “Send to:” or “Sent by:” list.

Press End to go to the last entry in a list.

Ctrl+A Press Ctrl+A to access the advanced menu. Use Page Up/Down to

scroll and select menu options.

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User’s Manual Physical Description

AXIS 7000 Acce ssori e s

AXIS MFP Kit The AXIS MFP Kit is a bracket for mounting the AXIS 7000 and

keyboard on a digital copier. Supported copiers include models from Canon, Sharp and Océ. The MFP Kit mounts in less than 10 minutes.

AXIS TR Bridge The AXIS TR Bridge is an optional accessory for your AXIS 7000

Network Document Server, providing a cost-efficient, permanent or temporary connection to a Token Ring network. Installation is quick and easy, as the device does not require any setup or configuration.

For more information on these and other Axis products, visit the Axis web site at www.axis.com.

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Basic Installation User’s Manual

Basic Installation

This section describes the various aspects of product installation and includes:

• A detailed hardware inventory

• Instructions for installing the Document Server into your networking environment

• Instructions for setting the IP address using the Document Server control panel, DHCP, RARP, BOOTP and AXIS IP Installer

• Instructions for setting a host name

• Instructions on how to verify your installation

Checking the Hardware Inventory

Unpack and check all the items using the following list. Contact your dealer if anything is missing or damaged. All packing materials are recyclable.

Products

Media

Network Document Server AXIS 7000 0094-001-01

0094-001-02

0094-001-03 AXIS 70 0157-001-01 AXIS 70U 0162-001-01

CD-ROM AXIS Network Product CD rev 1.2 or higher Printed Material s AXIS 7000 User’s Guide/

AXIS 70/70U User’s Guide AXIS 7000 Instruction Label/

AXIS 70/70U Instruction Label Keyboard Instruction Label 18909

18630/

19617

16567/

19127

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User’s Manual Basic Installation

Optional

Accessories

SCSI Cables (AXIS 7000) (AXIS 70)

50-pin high-density shielded SCSI-2 connector (micro-D)

50-pin high-density shielded SCSI-2 connector (Centronics)

14260

14259

Power Supply

AXIS MFP kit (AXIS 7000)

AXIS MFP kit with US Keyboar d (AXIS 7000)

Mini Keyboard US 17588

AXIS TR Bridge (AXIS 7000) Enables a device with Ethernet

AXIS PS-H Europe 19108

UK 19109 Australia 19111 USA/Japan 19110 Korea 19112

AXIS PS-F Europe 18424

UK 18425 Australia 18428 USA 18480 Japan 18480

AXIS PS-E Europe 15507

UK 15509 Australia 15510 USA 15508 Japan 15511

AXIS PS-C Europe 14235

UK 14236 Australia 14258 USA 14256 Japan 14257

Bracket for mounting AXIS 7000 and keyboard

Bracket for mounting AXIS 7000 and keyboard. Keyboard included

DE 17883 UK 17884

output to be connected to a Token Ring network

17439

17531

0125-001-01

AXIS 70 AXIS 70U AXIS 7000 0094-xxx-03

AXIS 7000 0094-xxx-01 0094-xxx-02

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AXIS Network

Product CD

The AXIS Network Product CD provides an easy-to-use electronic catalog, that inclu de s Axi s pro du ct so ftw ar e, util it ie s softw a re, whi t e papers, user documents, technical notes etc. It can be used within all of the supported Axis computing environments. Document Server does not require any additional software installation from the AXIS Network Prod uct CD.

You can view the contents of the AXIS Network Product CD via Adobe Reader or HTML interface. All documents presented on the CD are in PDF format.

Notes:

• You can download the Acrobat Reader from the AXIS Network Product CD or from the Adobe Web site at www.adobe.com

• All of the software and information provided on the AXIS Network Product CD is also available from the Axis website at http://www.axis.com.

Connecting Scanners and Digital Copiers

Important!

• Check that the power supply provided with your Document Server is marked with the correct mains voltage.

• Make sure the scanner device is switched off and the Document Server power supply is disconnected. The SCSI bus may become damaged if you connect or disconnect units when power is on. (AXIS 7000 and AXIS 70)

Connecting the AXIS 7000 / AXIS 70 to your scanner device:

1. Switch off the scanner device and disconnect the Document Server’s external power supply.

2. Connect the SCSI cable to the SCSI connector on the Document Server.

3. Connect the SCSI cable to the scanner device. T he Document Server uses a built-in SCSI terminator. Note that the scanner device must also be terminated properly. Refer to the documentation supplied with your scanner device.

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Connecting th e AX IS 70 U to your scan n er dev ic e :

1. Switch off the scanner device and disconnect the Document Server’s external power supply.

2. Connect the USB cable to the USB connector on the Document Server.

3. Connect the USB cable to the scanner device.

Note:

The AXIS 70U does not support USB hubs or USB converters and can only be connected to one scanning device at a time.

The AXIS 70U supports USB 1.1

Connecting the Document Server to the Network

Important!

Always consult your Network Administrator before making changes to the network configuration.

Follow the instructions be low to conn ect the Docu ment Server to your network:

1. Turn off the Document Server by unplugging the power supply.

2. Connect your Document Server to the network.

Note:

The Document Server is designed for 10 Mbps Ethernet and 100 Mbps Fast Ethernet networks and connects to the network via a twisted pair category 5 cable (10baseT and 100baseTX).

3. Switch on the scanner device.

4. Connect the external power supply to the Document Server. The

network indicator will flash during power up and self test. The following message will appear on the display during self test:

AXIS 7000 Version: x.xx

where x.xx is the software version number, e.g. 2.40

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Notes:

The tri-colored Network indicator flashes:

• yellow - indicating network activity on a 10MB Ethernet network.

• green - indicating network activity on a 100MB Fast Ethernet network.

• red -if there i s no net w o rk c o nnection.

• Not lit - indicates that there is no network activity.

Assigning an IP Address

To establish communication with the TCP/IP environment, you must assign an IP address and optionally choose a unique host name for your Document Serve r.

Available Methods Choose your preferred method for setting the IP address from the list

below then proceed to the appropri ate instruct ions defin ed later in thi s section:

Method Environment Description Control Panels Suitable for all sup-

ported environments.

PC Keyboard (Not supplied)

Suitable for all supported environments.

Provides a convenient method for setting the IP address in all supported networking environments.

Note: the administrator can disallow this function from the Web-based Administration pages.

Connecting a PC compatible keyboard directly to the Mini-DIN connector of the Document Server provides a quick and convenient method for managing the unit, and setting the IP address during system startup.

Note: the administrator can disallow this function from the Web-based Administration pages. For further details, refer to “User Options” on page 41.

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User’s Manual Basic Installation

AXIS IP Installer Suitable for all sup-

ported networking environments.

DHCP Available in Windows

NT and UNIX. Recommended method on Windows NT networks

ARP Available in Windows 95/98, Windows NT, UNIX and OS/2,

Does NOT work over routers. Requires the IP address for each new device to be downloaded individually.

RARP Available in UNIX

only.

Supplied on the AXIS Network Product CD and available via the Axis web site, this is an Axis tool that simplifies the setting of IP addresses for all Axis ThinServerTM devices, including print servers, camer a servers, storage servers and document servers.

Note: you should not use AXIS IP Installer to set the IP address of the Document Server, if you have an active DHCP server on your network.

Operates on the entire network and allows for automatic but temporary assignment of IP addresses from a central pool. DHCP will, when enabled, cause the selected host to automatically allocate and download a free IP address, default router address and subnet mask to the requesting Document Server. It also provides validation data that defines how long the IP addresses will remain valid. This is the recommended method on networks, since it allows a number of parameters to be set automatically, provided the DHCP server has been configured to do so.

Downloads the IP address to each device automatically. It requires a RARP daemon on your system and operates within a single network segment only.

BOOTP Available in UNIX

only.

Similar to RARP, but operates on the entire network. It requires a BOOTP daemon on your system.

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Basic Installation User’s Manual

Control Panel Follow the instructions below to set the IP address from the control

panel:

Note:

The Administrator can disallow this function from the web-based Administration pages. For further details refe r to “User Options” on page 41.

1. Power up the Document Server. Press Menu when this display appears:

AXIS 7000 Version: 2.40

2. After a few seconds this display will be shown:

IP address:

000.000.000.000

3. Press Select to edit the IP address:

Edit IP address:

000.000.000.000

4. Press Menu to move through the digits and highlight each digit, one at a time.

5. Use to increase or decrease each highlighted digit, as required.

6. Press Select to confirm the changes.

7. Press Menu to display the default router address setting:

Default router:

000.000.000.000

8. Press Select to edit the default router address:

Edit router:

000.000.000.000

9. To change the value, repeat steps 4 - 6 above.

10. Press Menu to display the subnet mask setting:

Net mask:

000.000.000.000

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User’s Manual Basic Installation

11. Press Select to edit the subnet mask:

Edit net mask:

000.000.000.000

12. To change the value, repeat steps 4 - 6 above.

13. Press Menu to display the node address. This address is not

editable. The no de address shou ld equal the Docu ment Server seri al number found on the underside label of the unit.

14. Press Menu once more to display the final instructions:

Press if you are finished

15. Press Select to exit the IP settings. Th e Document Serv er then completes the startup sequence.

16. Write the name or IP address of the Document Server o n the supplied Instructions label and attach it to the top cover.

Verifying the

Network Settings

The Document Server is ready for use when the Status indicator stops flashing and remains lit.

Note:

If you mak e a mistake while edi t ing the pa rameters, press the Cancel key on the control panel to cancel the operation.

Access the Advanced menu from the Document Server control panel to verify that the chosen network settings are correct, as described below:

1. Press and hold down the Menu key while simultaneously pressing the Select key . The Advanced menu is displayed.

2. Use to find the Network Settings option.

3. Press Select to enter the submenus.

4. Use to scroll through and check the parameter settings.

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Basic Installation User’s Manual

Using a PC

keyboard

Connecting a PC compatible keyboard directly to the Mini-DIN connector of your Document Server provides a quick and convenient method for managing the unit and setting the IP address during system start up. Follow the procedures below to set the IP address from the keyboard.

Note:

The Administrator can disallow this function from the Web-based Administration pages. For further details refer to “User Options” on page 41.

1. The following commands are for the setup of the IP parameters at start-up only. If the keyboard is not already connected, make sure that the Document Server power supply is disconnected before connecting the keyboard to the Mi ni-DIN connecto r located o n the rear panel.

Connect the Document Server power supply and Press Tab when the following message appears:

AXIS 7000 Version 2.24

2. After a few seconds the following message will appear:

IP address:

000.000.000.000

3. Press Enter to edit the IP address:

Edit IP address:

000.000.000.000

4. Use the following keys to enter the IP address:

• Use the numeric keys to enter the digits.

•Press Left or Right arrow to edit the previous or next digit.

•Press Backspace to erase the last entered digit.

•Press Space to move to the next three-digit group.

•Press Home or End to go to the first or last three-digit group.

•Press Enter to save and exit.

•Press Esc to cancel.

The instructions above also apply for editing the router address and subnet mask setting.

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User’s Manual Basic Installation

Using DHCP, A RP,

RARP and BOOTP

Use DHCP, ARP, RARP and BOOTP as an alternative to setting the IP address from the control panel or keyboard. Follow the appropriate instructions for the preferred method below.

Important!

Do not use the IP address used in any of the following examples.

Before you begin:

• Power - Make sure the Document Server is powered on and attached to the network.

• System Privileges - You will need administrator privileges on the Windows NT server

or root privileges on the UNIX system.

• Ethernet Address - Depending on the method you are using, you will need to know

the Ethernet address of your Document Server. The Ethernet address is based upon the Document Server serial number. You will find the number on the underside label.

• IP Address - Acquire an unused IP address from your Network Administrator.

Using DHCP Follow these steps to use the DHCP method:

1. Edit or create a scope in the DHCP manager of the DHCP daemon. For Windows NT servers, refer to the “Windows NT Resource Kit” on how to do this. The entrie s mad e in th is scope typi cally incl ude the following parameters:

• Range of IP addresses

• Subnet mask

• Default router IP address

•Lease duration

• Mail server IP address

• DNS server IP address

• Domain name

• NTP server IP addres s

2. Activate the scope.

Notes:

• DHCP is enabled by default but can be disabled by an Administrator using the System Settings page.

• The IP address and all the other settings will be downloaded automatically. You do not need to restart the Document Server.

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Basic Installation User’s Manual

Using ARP in

Windows

Important!

Windows 95 only: If the ARP table is empty, you must first ping an existing unit on your network before setting the IP address of your Document Server. Type arp -a to display the ARP table.

In Windows 95 and Windows NT, you can download the IP address using ARP. Perform the following commands to download the IP address and verify the communication.

From the DOS prompt,

arp -s <Internet address> <Ethernet address> ping <Internet address>

The

Ethernet address equals the serial number of the Document Server

type the following:

with each pair of digits separated by a hyphen.

Example:

arp -s 172.16.253.80 00-40-8c-11-00-86 ping 172.16.253.80

The host will return

‘Reply from 172.16.253.80...’ o r a si mila r messag e. Th i s

indicates that the address has been set and that the communication is established.

Notes:

• ARP is enabled by default but can be disabled by an Administrator using the System Settings page.

• Once the Document Server has established communication using an appropriate IP address, the arp/ping commands cannot be used to change the address. The reason for this is to avoid accidental or unauthorized changes of the IP address. Restart the Document Server to make it accept the setting of the IP address. You can perform a restart remotely via the Document Server web interface. See “Specifying the System Settings” on page 39.

• When you execute the ping command for the first time, the response time may be significantly longer than usual.

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Using ARP in

UNIX and OS/2

In UNIX and OS/2, type the followin g co mm an ds to downlo ad the IP address and verify the communication:

arp -s <host name> <Ethernet or node address> temp ping <host name>

Ethernet ad dress or node address equals the Document Server serial

The number with each pair of digits separated by a colon.

Example:

arp -s spserv 00:40:8c:11:00:86 temp ping spserv

The host will return

‘spserv is alive’ or a similar message. This indicates

that the address has been set and that communication is established.

Notes:

• ARP is enabled by default but can be disabled by an Administrator using the System Settings page.

•The arp -s command may vary between different systems. Some BSD-type systems expect the host name and Ethernet address in reverse order. IBM AIX systems require the additional argument ether for Ethernet networks, e.g. arp -s ether spserv

00:40:8c:11:00:86 temp

• Once the Document Server has established communication using an appropriate IP address, the arp/ping commands cannot be used to change the address. The reason is to avoid accidental or unauthorized change of the IP address. Restart the Document Server to make it accept the setting. You can perform a restart remotely via the Document Server web interface. See “Specifying the System Settings” on page 39.

• When you execute the ping command for the first time, the response time may be significantly longer than usual.

Using RARP

in UNIX

Follow these steps to downl oad the IP address usi ng the RAR P method:

1. Append the following line to your Ethernet address table. This is typically performed by editing the file

/etc/ethers.

Example:

00:40:8c:24:c0:1c spserv

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2. If necessary, update your host table and alias name databases as required by your system.

3. Start the RARP daemon, if it i s not already running. This is typic ally performed using the command

rarpd -a

4. Restart the Document Server to download the IP address.

Note:

RARP is enabled by default but can be disabled by an Administrator using the System Settings page.

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User’s Manual Basic Installation

Using BOOTP

in UNIX

Follow these steps to download the IP address using the BOOTP method:

1. Append the followi ng entry to your boot table. This is typically performed by editing the file

/etc/bootptab.

where:

ht ether for Ethernet vm rfc1048 ha The Ethernet or node address, i.e. the Document Server serial

number

ip The IP address of t he Document Server sm The subnet mask gw The default router address

Example:

spserv:ht=ether:vm=rfc1048:\ :ha=00408c24c01c:ip=172.16.253.80:\ :sm=255.255.0.0:gw=172.16.253.254

2. If necessary, update your host table and alias name databases as required by your syste m.

3. Start the BOOTP daemon , if it is not already running. This i s typically performed using the command

bootpd -a

4. Restart the Document Server to download the IP address, default router address and subnet mask.

Note:

BOOTP is enabled by default but can be disabled by an Administrator using the System Settings page.

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Mapping a Host Name to the IP Address

If you are using host names, you can map a unique host name to the acquired IP address. Refer to your system manuals or to your Network Administrator for instructions on how to perform the name mapping on your particular system.

Note:

If the host name has not been included in the system host table, you can still perform the following instructions on how to download the IP address. In this case, simply replace the host name entry with the IP address wherever needed.

Registering and

Resolving

Host Names

In order to register the host name of the Document Server in networks with dynamic IP address settings, WINS (Windows Internet Name Service) is supported. It is recommended that this method is used if you are setting the IP address of the Document Server using DHCP.

WINS host name

rules

WINS only supports 15 character long host names. If your host name is longer than 15 characters, the Document Server truncates the host name to 15 characters when registering with a WINS server.

Notes:

• The host name limitations conclude that the host name should be no longer than 15 characters and it should only contain the characters ‘A - Z’, ‘a-z’ and ‘-’.

• Refer to your system manuals or to your netwo rk administrator for instructions on how host name resolutions are performed on your system.

Verifying your Installation

After successful installation, the Document Server will verify the attached scanner device and display the name of the detected device. If the scanner device is not supported, an error message will be displayed.

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User’s Manual Basic Installation

If no destinations have been specified, the Document Server will display:

Connect using Web browser

If one or more destina tions have al ready been spe cifi ed, the D ocumen t Server will display:

Send to: xxxxxx

where “

xxxxxx” is the first destination in the destination list.

To verify the communication, you can access the Document Server using a standard Web browser such as Netscape Navigator or Internet Explorer:

1. Place a document in the scanner device.

2. Start your Web browser and enter the name or IP address of your

Document Server in the location/address field,

http://172.16.253.80

e.g.

3. The Document Server Home Page is displayed.

Document Server’s IP address

Example from AXIS 7000

4. (AXIS 7000) Click Scan. Depending on the image format specified by the profile, the Web br owser will display the scanned image in an associated image viewer or ask you to save the file (AXIS 70/70U) Click admin, enter username and password, click Profiles and click on one of the profile names. Click Scan. Depending on the image format specified by the profile, the web browser will display the image in an associated image viewer, or ask you to save the file.

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Configuring the Document Server User’s Manual

Configuring the Document Server

This section is targeted specifically to users responsible for the administration of the Document Server. The Administrator is granted high-level privileges denied to the ordinary user. Some settings described here are available for the AXIS 7000 only.

Important!

To access the Document Server configuration file, you must first set the IP address as described in “Assigning an IP Address” on page 24.

You configure the Document Server from a standard Web browser such as Netscape Navigator or Internet Explorer.

Alternatively, edit the configuration file using a text editor and upload the file to the Document Server using FTP.

Important!

The following settings must be specified by the Administrator before the Document Server can be used for distributing documents on your network:

• Network settings - define the parameters for TCP/IP and SMTP protocols.

• Destinations - specify the e-mail address, file server or printer to which you wish to send your document.

The Administr ato r can optionally mo d i f y :

• System settings - system information, administrator password, language, user privileges etc.

• Profiles

•Paper sizes

Overview of the Administration Tools

Online help is available on every page within the Document Server web interface. This is of particular relevance when configuring the unit and should be used as a first point of reference for any administration queries. The help system is stored internally in the Document Server.

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User’s Manual Configuring the Document Server

The Web-based Administra ti on tools pr ov id e a conv enie nt method for managing destinations, profiles, defining the network protocol settings, establishing user privileges, authentication etc. The tools are password protected and available to the Administrator only.

Accessing the Tools You can access the Document Server Home Page using a stand ard Web

browser such as Netscape Navigator or Internet Explorer.

1. Start the Web browser.

2. Enter the name or IP address of the Document Server on the

location/address line, e.g.

http://172.16.253.80

3. This brings you to the Document Server Home Page.

Document Server’s IP address

Example from the AXIS 7000

4. Click admin.

A prompt for a username and password is displayed w hen entering these pages for t he f irst ti me dur in g a Web brow s er s ess io n. At th e prompt, log on as root and use the default password pass.

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Configuring the Document Server User’s Manual

Note:

It is recommended that you change the password of your Document Server as soon as possible, since all Axis products are shipped with the same default password.

5. The This Document Server page is displayed:

The Administrator can modify the system settings directly from this page. Access the other Administration tools using the control buttons to the left of th e pa g e .

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User’s Manual Configuring the Document Server

Specifying the System Settings

Click This Document Server page to display software version, unit hardware address, memory size information and the current system settings.

Important!

When installing the Document Server for the first time, it is recommended that the Administrator retains the default system settings, profiles and paper sizes. Optionally, customize these when you are familiar with the unit operation and functionality.

Services overview The table below provides an overview of the information and services

provided by each button on this page:

Button Description

Allows editing of the General, Date & Time, User Options, Au-

Edit

thentication, International and Meta Information settings.

View Settings

Restart Server

Factory Defaults

Lists the current parameter settings in the configuration file.

Restarts the Document Server. Removes all previously loaded temporary destinations and profiles from the memory.

Restores the factory default settings and restarts the Document Server automatically. All previously loaded destinations are erased from memory.

The Edit Button Click the Edit button to display the This Document Server - Edit Page.

Clicking the appropriate tag displays the General, Date & Time, User Options, Authentication, International and Meta Information settings for your Document Server as described below:

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Configuring the Document Server User’s Manual

General Server Password and Confirm

This is the Administrator password required for accessing the AXIS 7000 for administration tools.

To change the password, simply enter your new password in the Server Password field. Repeat the new password in the Confirm field to check the spelling and syntax.

Notes:

• It is recommended that you change the password of your Document Server as soon as possible, since all Axis products are shipped with the same password as default.

• If you lose the Server password, you must restore the factory default settings. See “Restoring Factory Default Settings” on page 133.

• An asterisk * is displayed for each alphanumeric character that comprises the password in the Server password field of the This Document Server page.

Date & Time If you are using time synchronization, specify the time zone in which

the Document Server operates. UTC is Universal Time Coordinated which used to be known as Greenwich Mean Time (GMT), i.e. th e local time at the Greenwich meridian (zero degrees longitude). No DST means that automatic adjustment for DST (Daylights Savings Time) is not included. However, the country specific time zones include adjustment for DST.

AXIS 7000 The AXIS 7000 has a built-in real time clock with a back-up battery

which will keep the time when the power supply is disconnected.

AXIS 70/70U/7000 Automatically using the Network Time Protocol (NTP)

Click here to obtain date and time information from a time synchronization source. Time stamps are used in the event log.

NTP Server

Specify the name or IP address of the NTP server used for time synchronization.

SMB

Click here to obtain date and time information from Microsoft Windows NT Network (SMB) - a time synchronization source for NT domains.

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User’s Manual Configuring the Document Server

Note:

To use Microsoft Windows NT Network (SMB) properly WINS must be enabled and the Domain/Group Name parameter must b e se t t o a va l id name.

Manually

Click here to set date and time manually.

User Options The Allow Users to: field defines the privileges allowed to normal

users by the Administrator(s). Check the corresponding checkbox for each task a user is allowed to perform, namely:

• Add temporary e-mail destinations

• Add temporary profiles (AXIS 7000 only)

• Scan documents to Web browser (AXIS 7000 only)

• Specify the sender of scanned documents

• Configure network settings on the control panel

• Specify file name for e-mail and file destinations (AXIS 7000 only)

• Specify subject for e-mail destinations

Notes:

• All tasks, except specify the sender of scanned documents and Specify file name for e-mail and file destinations are enabled by default.

• Configuring the network settings on the control panel allows the user to change the IP Address using the control panel or the external keyboard.

• Specify file name for file destinations allows the user to enter a new file name for an FTP destination or e-mail destination.

Authentication The authentication option makes it possible for the administrator to

allow access to the Document Server to authenticated users only. For more information, please refer to “Specifying Authentication Settings” on page 55.

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Configuring the Document Server User’s Manual

International Allows the Administrator(s) to select:

• The preferred language for messages displayed on the Document Server control panel display - English, French, German, Spanish, Italian, Swedish Danish and Norwegian are supported

• The keyboard layout which is compatible with the external keyboard

• The measurement unit to be used for displaying defined paper sizes (centimeters or inches)

Notes:

• The language default is set to English and the measurements to inches.

• When a new language is selected you must go back to the Profiles page and click Restore Predefined Profiles to change the language in the Profile Name list. This also applies to the language in the Paper Sizes list, i.e. you must go back to the Paper Sizes page and click Restore Predefined Paper Sizes.

Note: All user-defined profiles and modifications to predefined profiles will be lost when you click Restore Predefined Profiles.

Meta Information

(AXIS 7000 only)

Meta Information handling enables the administrator to request information from the user of the AXIS 7000. This information is requested using an XML DD file. The user is prompted to enter the information at the moment of scanning, using the connected keyboard. For more information, please refer to “Meta Information” on page 108.

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User’s Manual Configuring the Document Server

Specifying Network Settings

Click Network Settings to view and modify the configuration parameters for all supported protocols:TCP/IP - defines the:

•IP Address

• Default router

• Subnet mask

• Automatic download method (BOOTP, RARP or DHCP)

• Domain name, DNS server and WINS server

• Web (HTTP) - an external URL reference with URL to page or image options.

• E-mail (SMTP) - defines:

• IP Addresses or DNS names for primary and secondary e-mail

servers

•SMTP port

• Connection time-out

• E-mail reply add res s

• Cc address (carbon copy)

• Bcc address (blind carbon copy)

• Notify sender when a message has been delivered

• Notify sender when a message has been read

• SMTP Authentication

• E-mail body text content

• External Address Book - defines an extern al e-mail address book on an LDAP server or a destination list on an FTP server which is automatically retrieved and downloaded to the Document Server.

The network settings are set automatically if you use RARP, DHCP or BOOTP for downloading the IP address. However, it is recommended that you verify the network settings using the Web browser interface, regardless of how the initial network setup was done.

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Configuring the Document Server User’s Manual

Services Overview The table below provides an overview of information and services

available from this page

Button Description

Guides the user through the setup procedures for the following protocols - TCP/IP, E-mail (SMTP) and the External Address book.

Wizard

Detailed View

Restart Server

View Settin gs Lists the current parameter settings in the configuration file.

Note: You cannot set up all of the supported protocols with one pass of the Wizard. After completing one protocol, you then return to the Network Settings Wizard page where you can optionally proceed with another protocol.

Displays the Protocols page that allows all of the supported protocols to be set up within a single dialog.

Restarts the Document Server. LED indicators flash during startup and self test. When they have stopped and the Network indicator starts flashing to indicate network activity, the unit is ready for use. New configuration settings will then become active.

Note: Clicking Restart deletes all temporary destination and profiles and clears the Event Log.

Using the Wizard The Wizard provides a convenient way to set up the Document Server

in your networking environment. Follow the instructions below to configure the supported networking protocols:

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User’s Manual Configuring the Document Server

Important!

• The Network settings for the TCP/IP and E-mail (SMTP) protocols must be specified by the Administrator before the Document Server can be used for distributing reproduced documents on the network. You can optionally configure the External Addr ess Book for au tomatic retrieval and loading of e-mail addresses and/or other destination types.

• In order to prevent conflicts with other network devices please be sure to acquire a unique and unused IP address from your Network Administrator.

• The Online help button provides instructions and general information on all system parameters and is your fi rst point of reference for any administration querie s

1. Click Network Settings.

2. Click Wizard and follow the on-scree n instructions to have the

Document Server guide you through the configuration procedures for each of the supported network protocols.

3. Click Close.

Detailed View Follow the instructions below to configure all of the supported

networking prot oc ols usin g Detail ed View.

1. Click Network Settings.

2. Click Detailed View to display the Protocols dialog.

3. With reference to services overview below and the Online Help

information, click the appropriate tag to view and modify the protocols to your choosing.

• Click Apply to save your changes.

• Click OK to save your changes and close the dialog box.

Services Overview The table below provides an overview of the supported protocol

settings describing both purpose and function:

Protocol setting

TCP/IP

Purpose and function

Defines the IP Address, default router and subnet mask, automatic download method (BOOTP, RARP or DHCP), domain name, DNS server and WINS server.

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Configuring the Document Server User’s Manual

Protocol setting

Web (HTTP) An external URL reference with URL to page or image options.

E-mail (SMTP)

External Address Book

Note:

The AXIS 7000 configuration parameters are fully described in “The Parameter List” on page 152.

Purpose and function

Defines the:

•IP Addresses or DNS names for primary and secondary e-mail servers

•SMTP port

•Connection time-out

•E-mail reply address

•Bcc address

•Cc address

•E-mail notif ication

•SMTP authentication method

•E-mail body text contents

Defines an external e-mail address book on an LDAP server or destinations list on an FTP server.

Configuring the

TCP/IP Settings

Follow the instructions below to configure the TCP/IP settings:

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1. From the Protocols dialog, click the TCP/IP tag.

2. Check the appropriate checkbox to define your preferred method for

setting the IP address automatically, i.e. DHCP, BOOTP or RARP. For further information on these methods, refer to “Assigning an IP Address ”on page 24.

Notes:

• If DHCP, BOOTP or RARP is enabled, your manual settings might be overridden when you restart the Document Server.

• Depending on how your network has been configured, other Internet-related parameters such as the default router, subnet mask, mail server, time server etc. might also be set automatically. However, it is recommend that you verify the settings when the Document Server has been restarted and then enter any missing parameters manually.

3. Enter the IP address of your Document Server, e.g. 172.16.253.80

Notes:

• If the IP address is changed, you must re-establish the HTTP communication using the new address.

• You can also set the IP address from the Document Server control panel. Refer to “Assigning an IP Address” on page 24.

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4. Enter the IP address for the Default Router. All traffic directed outside

the local network (acc ording to the subnet mask) is sent to the default router. Any re-r outing via other rout ers is done au tomatica lly. The setting 0.0.0.0 indicates that no default router is set.

5. Specify the Subnet Mask used for determining when the traffic

should be sent via a router. This number combined with the IP address identifies on which network the Document Server is located. For example, the normal class C mask is 255.255.255.0. The setting

0.0.0.0 indicates that automatic router sensing is used.

6. Specify the D omain Name used by the Document Server for

identification on the DNS ser ver.

7. Specify the IP address of the Primary DNS Server. DNS (Domain

Name System) servers are used for identifying computers with names instead of IP Addresses.

8. Specify the IP addres s of the Secondary DNS Server that will be used

in case the primary DNS server is disconnected or unavailable.

9. Check this box to enable WINS (Windows Internet Name Service)

over TCP/IP. WINS allows Windows- based clients to locate NetBIOS resources on TCP/IP networks. WINS is disabled by default.

10. Specify the IP address of the Primary WINS server.

11. Optionally specify the IP add ress of a Secondar y WINS server. The

secondary WINS server will be used in case the primary WINS server is disconnected or unavailable.

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Web (HTTP) Select Web(HTTP) to add a customized link to the Document Server

Home Page:

• URL to Page: Useful for establishing guidelines and rules of usage for the Document Server. The full path must be specified, e.g.

http://www.company.com

• URL to Image: Link to an image used as a customized link. Specify the full path; for example:

http://www.company.com/images/image.gif, or the path relative

to the URL of the page, e.g.

Note:

Note that the width of the image can not exceed 117 pixels. Leave blank to use a standard button.

images/image.gif.

E-mail (SMTP) The Network settings for the e-mail (SMTP) p rotocols mus t be specifi ed

by the Administrator before the Document Server can be used for distributing reproduced documents on the network.

Follow the instructions below to configure the e-mail (SMTP) protocol.

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1. From the Protocols dialog, click the E-mail (SMTP) tag.

2. Specify the name or IP address of the Primary Mail Server that

provides the e-mail facilities, e.g. mail or mail.domain.com or an IP address.

3. Optionally, specify the name or IP address of the Secondary Mail Server. The secondary mail server is only used if the primar y mail

server is disconnected or unavailable.

4. In the SMTP Port field, specify the number of the TCP/IP port.

5. Define the Connection Timout pe riod , i.e. h ow long the Do cument

Server is to wait before timing out when connecting to the e-mail (SMTP) server. Th is must be greater than 5 but no more than 65535 seconds.

6. In the Reply Address field, specify the e-mail address that is to feature as the default sender when sending to e-mail destinations.

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7. Check the Send copy to Bcc recipient checkbox to enable the option to send a blind carb on co py ( B cc) o f an e -mail. Spec if y the d ef ault e-mail address of the recipient in the Bcc Address field.

8. Check the Send copy to Cc recipient checkbox to enable the option to send a copy (Cc) of an e-mail. Specify the default e-mail address of the recipient in the Cc Address field.

9. Check Notify sender when a message has been delivered to enable the option to send an e-mail to the default reply addres s to notify the sender that the message has been delivered.

10. Check Notify sender when a message has been read to enable the option to send an e-mail to the default reply addres s to notify the sender that the message has been opened/read.

Notes:

• Notify sender when a message has been delivered requires that your mail server supports extended SMTP and DSN (Delivery Status Notifications).

• Notify sender when a message ha s been read requires that the recipient’s e-mail client supports MDN (Message Disposition Notifications). Also, the recipient can discard the request without notifying the sender.

11. Check SMTP authentication to enable authentication for SMTP server access. Choose wheth er to retrieve user identification from an external account (LDAP or NT) or an internal account by enteri ng a unique Username and Password in the Internal account fields. For more information on authentication, see “Specifying Authentication Settings” on page 55.

12. E-mail body text content - Select Built-in message to include the following message (in the selected control panel language) in each e-mail sent from the Document Server: “The attached document was sent to you using an Document Server Document Server. Please visit www.axis.com for more information” Select Custom message and enter a customized message (200 characters maximum and no line breaks allowed) in the text field. This message will be included in each e-mail sent from the Document Server. Select None to disable this option.

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Notes:

• The user can specify another sender at the moment of scanning. This, however, does not apply if the administrator has enabled Authentication or if the Specify the sender of scanned documents option is not selected (see the admin|Edit|User Options tab)

• Make sure that your Document Server has a valid SMTP reply address to avoid rejection by spam filters.

• To be able to receive mail from the Document Server you may need to configure the IP address or host name of the Document Server in the mail server.

External Address

Book

A Destination Address Book can be retrieved from an LDAP (Lightweight Directory Access Protocol) server or from a specified file on an FTP server. Alternatively, you can choose not to retrieve an address book.

Follow the instructions below to configure the External Address Book:

1. From the Protocols dialog, click the External Address Book ta g.

Notes:

• The external e-mail addresses will appear in alphabetical order together with existing destinations in the destination list on the Document Server message display.

• The event log will show the amount of e-mail addresses retrieved using LDAP or FTP.

• For an example, create a destination with the selected transfer method and check the config.ini file.

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Your options are:

Product Parameter Options Description

AXIS 70/70U/7000

No External Addr ess Book

External Address Book via LDAP

(e-mail destinations only)

LDAP Server Specify the name or IP Address of the LDAP server. Port Number Specify the number of the TCP/IP port.

User

Name Field

E-mail Field

Select this option if you do not want to retrieve an External Address Book.

Select this option to retrieve an external address book from an LDAP (Lightweight Directory Access Protocol) server. For more information on LDAP, see “LDAP” on page 141. Check the Document Server Support Web for more information on the settings for your specific LDAP server.

Specify the name for logging on to the LDAP server, e.g. cn=name, o=companyname, c=countrycode. If left blank, no authorization will be attempted. If the contents in this field does not include a "=" or a comma, the string "cn=" is automatically added to the beginning of the contents.

Password - Specify the password for logging on to the LDAP server. If the User field is left blank, this setting will be ignored.

Confirm - Enter the password again to make sure it was spelled correctly

Specify the name of the field that contains the destination name.

Specify the name of the field that contains the e-mail address.

AXIS 70/70U/7000

Search Base

Filter

Reload Interval

Specify where to begin the search, e.g. o=companyname, c=countrycode. There may be other required settings

depending on the LDAP server. Refer to the user documentation of the LDAP server for more information.

Specify an LDAP filter in order to reduce the length of the destination list. The filter can be a real LDAP filter, e.g. (givenName=*). You can also specify a list of conditions, e.g. mail=adm*,telephoneNumber=+1 800*. In this case, the Document Server will ge ne rate a real LDAP filter.

Specify how often the external addresses are reloaded. The value is specified in whole hours, and the default is 12 hours

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AXIS 7000 External Address Book from a File

(e-mail, printer and file destinations)

FTP Server Specify the name or IP Address of the FTP server

User

Specifying Authentication Settings

Authentication makes it possible for the administrator to allow access to the Document Server for authenticated users only. Click the Edit button on the This Document Server page and then click the Authentication tag to modify the authentication parameters.

1. Click one of the radio buttons to disable/enable authentication:

• None - disables authentication (disabled by default)

• LDAP server authentication (AXIS 7000 only)- enables authentication by this method. Specify the parameter settings as described in “LDAP Server Authentication” on page 56.

• Windows NT Server authentication (Document Server)- enables authentication by this method. Click Change to access the parameter settings dialog as described in “Windows NT Server authentication” on page 56.

2. Click Apply to save your changes, then click OK to return to the This Document Server page.

If you want to return to the This Document Server page without saving your changes click Cancel.

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Note:

The SMTP authentication method is also available, refer to “Specifying Network Settings” on page 43 for information on how to configure the Document Server to use this method.

LDAP Server

Authentication

Parameter Description

LDAP Server Specify the name or IP Address of the LDAP server

Port Number Specify the number of the TCP/IP port used by the LDAP server

Base DN Specify the Base Descriptive Name to use when binding to the LDAP

server, e.g. ou=people, o=company name

User ID Field Specify the User ID field that contains the user ID / user name of the

authenticated user, e.g. uid, userid=johnsmith

Windows NT Server

authentication

Search Base Specify where to begin the search, e.g. ou=people, o=company name

Name Field Specify the name of the field that contains the destination name, e.g.

cn, commonname=full name

E-mail Field Specify the name of the field that contains the e-mail address, e.g.

mail=email address

Substring search Specify whether the AXIS 7000 is to search for the e-mail address and

common name attribute using a ‘substring’ search or an ‘equal’ search. For more information on LDAP search options, see your LDAP server manual.

Parameter Description

Server Name Specify the name of the AXIS 7000 to be added in the Windows NT

domain.

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Domain Specify the name of the domain where the AXIS 7000 belongs.

Create a Computer Account in the Domain

Username & Password

Note:

Treat the added computer name as a security element. Before your AXIS 7000 has joined the domain, it is possible for a user to add a different computer to your computer name and have it join the domain using the computer account you have just created for your AXIS 7000.

For more Information see the Windows NT Help pages on creating a computer account.

Specifying Destinations

A destination is used when sending scanned images from the Document Server control panel and is defined as one of the following:

Add the AXIS 7000 to the domain. Check this box to create the account via this interface or use the Server Manager tool on a Windows NT server.

Specify the username and password of the NT administrator.

an e-mail address AXIS 70/70U/7000

a file on an FTP server referenced by a URL AXIS 7000 only

a file on an FTP server AXIS 7000 only

a printer AXIS 7000 only

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Click Destinations from the admin page to display the Destinations page:

From the Destinations page you can:

• list currently available e-mail, file and printer destinations

• edit and create new destinations

• create copies of existing destinations

• selectively delete destinations

• set a Quick Destination which is a specific permanent destination to be accessible through the F9 key on the keyboard

Services Overview The table below provides an overview of the information and services

provided by each button on this page

Product Button

Document Server

E-mail Destination New >>

Creates a new e-mail destination.

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Product Button

File Destination New >>

Creates a new file destination.

Printer Destination New >>

AXIS 7000

Creates a new printer destination.

URL for E-mail >>

Defines the storage location for images sent as hyperlinks to e-mail destinations.

E-mail Subjects >>

Specifies the text to be displayed in the subject field when sending to e-mail destinations.

Note: US ASCII characters only.

Destination Defaults >>

Displays the default p arameters for each destinati on, e.g. the associ ated profile for a particular destination, the transfer type, etc.

Creating and

Editing E-mail

Destinations

Note: Editing the default settings causes all destinations using the default

AXIS 70/70U/7000

value to be changed automatically.

Quick Destination

Enter specific permanent destinations to be accessible through the F9 key on the keyboard

External Destinations

Displays the external destinations. Destinations are displayed using the same syntax as an external address book stored on an FTP server (see Network Settings | Detailed View)

Remove All Destinations

Deletes all destinations from table.

E-mail destinations allow the users to send scanned images to e-mail addresses using the SMTP protocol.

Follow the instructions below to create new or edit existing e-mail destinations.

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1. Click Destinations.

2. Previously added e-mail, file and printer destinations are listed in the table. Click Detailed to view the detailed settings.

3. If you want to edit an existing dest ination in the displayed list, click the Destination Name link and proceed to step 5.

4. Click E-mail Destination New >> to add a new destination to the list.

5. Specify a descriptive name for the e-mail destination in the

Destination Name field. This is the name that will appear in the destination li st.

6. Specify the e-mail address of the recipient in the E-mail Address field. Multiple recipients must be separated by a comma (,) e.g. user1@company.com, user2@company.com

7. From the drop-down Profil e list, sel ect the profile to be used as th e default for this destination.

Note:

The user can specify another profile from the Document Server control panel at the moment of scanning. <Default-xx> is the default value specified on the Destination Defaults page.

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8. With reference to the table below, select the amount of informatio n to be attached with the image:

Option Description

Important!

When selecting a URL that points to a scanned image, you must specify the location for storing the scanned images. Click URL for E-mail to specify the directory where all such images will be stored.

<Default-xx>

<Basic>

<None>

Default value specified on the Destination Defaults page

Information about the connected scanner device, the parameter settings used when scanning etc.

Includes the image-related profile settings.

Does not include any information.

9. The e-mail can include the scanned image as an e-mail attachment, or a hyperlink (URL) to the orig inal file. Click th e appropriate radi o button to determine how the scanned image should be sent.

10. To complete this task, do one of the following:

• To enter a new destination, click Add to list. Once your

destination additions are complete, click Done to return to the Destinations page.

• To save an edited de st i nat io n cl ic k OK

Notes:.

• You can enter more than one e-mail destination. Separate the different entries with a comma (,) e.g. user1@company.com, user2@company.com

• You can also define an external e-mail address book on an LDAP server or destinations list on an FTP server. See “External Address Book” on page 52.

• Fax Servers that have e-mail gateways can also be used as destinations. For more information, see the support Web page at http://www.axis.com

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Adding Permanent

Destinations

Creating and

Editing File

Destinations

(AXIS 7000 only)

The Administrator can permit users to add temporary e-mail destinations us ing the New Destination button on the User|Destination page. If this privilege is enabled, the five most recently added temporary destinations will appear at the top of the table on the Destinations page.

The Administrator can make these temporary destinations permanent simply by clicking the Make Permanent button.

File destinations allows the user to store scanned images in a directory on a file serve r usi n g th e FT P protocol.

Follow the instructions below to edit, copy or create a new file destination:

1. Click Destinations.

• If you want to edit an e xis ting des tination in the display ed lis t, click the Destination Name link and proceed to step 2.

• If you want to copy an ex isting destinatio n and modif y it, clic k

and proceed to step 2.

•Click File Destination New >> to add a new destination to the list.

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2. Specify a descriptive name for the file destination in the Destination Name field. This is the name that wi ll appear in t he destina tion list.

3. From the drop-down Profile list, select the profile to be used as default for this destination.

Note:

The user can specify another profile from the AXIS 7000 control panel at the moment of scanning. <Default-xx> is the default value specified on the Destination Defaults page.

4. With reference to the table below, select the amount of informatio n to be included with the image:

Option Description

<Default-xx>

<Basic>

<None>

Default value specified on the Destination Defaults page

Information abo ut t he AX I S 7000, the connected scan ner device, the parameter settings used when scanni ng etc.

Includes the image-related profile settings

Does not include any information

5. Specify the name or IP address of the FTP server on which the scanned image will be stored in the FTP Server field.

6. Specify the user name for logging on to the FTP server in the User field.

Note:

Leaving the User field blank causes the user and password defined in the Destination Defaults page to be used.

7. If required, specify the password for logging on to the FTP server. Repeat the password in the Confir m field to c heck the sp elli ng and syntax.

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8. Specify the directory on the FTP server where the image will be stored.

9. Define the file name of the scanned image.

Note:

The filename defined in the Destination Defaults page is used if the Filename field is left blank.

10. With reference to “Filename Sequence Numbers and Extensions ”on page 64, optionally combine the filename with a sequence number and/or a file extension, e.g.

11. Specify the extension of the informati on file. If you do not speci fy an extension the default value will be used.

12. To complete this task do one of the following:

• To save a n ew File Destina tion, cl ick Add to list. Once your File

Destination additions are complete, click Done to return to the Destinations page.

• To save an edited File Destination or to save a copy of a File

Destination, click OK.

Filename Sequence

Numbers and

Extensions

The filename defined within the New File Destination/Edit File Destination page can be appended with a sequence number and/or an

extension. These numbers and extensions specify the file name and define which application is needed to automatically launch the appropriate image viewer, i.e.

tif, jpg, or pdf.

Check the Append Sequence number to file name if you want to sequentially save a series o f image files. This causes a new image file to be stored every time a user scans to the specified destination. For example, if you select

01 as the sequence number from the drop-down

list, the first time you scan an image to the specified destination, the file will be saved as

filename01,... etc.

filename00. The next time the fi le will be saved as

For a directory wit h many fi les , pe r forma nce i ncrea se s i f yo u stor e th e sequence number on the FTP server. However, to do that, the AXIS 7000 must be permitted to overwrite/delete files in the specified directory.

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The table below summarizes the available sequence numbers and extensions:

Option Description

Append sequence number to file name

Start sequence with:

Store sequence number on FTP server:

Append file extension to file name:

Information File Extension: Specify an extension for the information file.

Adds a unique sequenc e number to the file name.

Selects the sequence number to be appended to the first image scanned to this destination. For example, if you choose 01, the first image will be called <filename>00, the second will be called <filename>01, etc.

Check this box to store the sequence number on the FTP server. For a directory with many files, performance will increase. However, the specified user must have change and delete access rights to the specified directory on the FTP server.

Check this box to add the file extension to the file name, i.e. tif, jpg or pdf. The file extension will correspond to the profile used. It is needed for automatically launching the appropriate image viewer.

Creating and

Editing New Printer

Destinations

Printer destinations allow users to send scanned or copied images to a PCL printer on the network, using either the Raw TCP or LPD printing method.

Raw TCP Printing Follow the instructions below to edit or create a new TCP/IP printer

destination:

1. Click Destinations.

2. If you want to edit an existing destination in the displayed list, click the Destination Name link and proceed to step 4.

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3. Click Printer Destination New >> to display the New Printer Destination Page.

4. Enter a descriptive Destination Na me for the printer.

5. Check the Raw TCP/IP radio button.

6. Type the IP Addr es s or Ho st Na me of the d es tina ti on pri nter i n the Printer fi el d.

7. Specify the port number that the printer uses (normally 9100).

8. From the drop-down Profil e list, sel ect the profile to be used as th e

default for this destination.

Notes:

• The user can specify another profile from the AXIS 7000 control panel at the moment of scanning. <Default-xx> is the default value specified on the Destination Defaults page.

• Select the PCL image format as it is primarily for use with printer destinations.

9. Check the Include Page Header check box only if you want date, time, destination, sent by, and page number to appear on your

printer output.

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10. If the target printer supports double sided printing, check the My Printer Supports Double Sided Printing checkbox and define your

printing preferences by clicking the associated radio buttons, namely: Only Print Single Sided, Only Print Double Sided or Print

As Scanned.

11. Check the appropriate check boxes to define the supported

resolutions and paper sizes for the target printer.

12. To complete this task do one of the following:

• If you have added a new printer destination, click Add to List.

After adding all of your required printers, click Done.

• If you have edited or copied an existing printer destination,

click OK.

LPD Printing Follow the instructions below to edit or create a new LPD printer

destination:

1. Click Destinations.

2. If you want to edit an existing destination in the displayed list, click the Destination Name link and proceed to step 5.

3. Click Printer Destination New >> to display the New Printer Destination Page.

4. Enter a descriptive Destination Name for the printer.

5. Check the LPD radio button.

6. Type the IP Address or Host Name of the LPD server in the Server

field.

7. In the Print Queue field, type the name o f the tar get p r inte r queu e on the server. Optionally, enter a username to identify ownership of the print job.

8. Define the LPD Mode by clic king one of the adjacent r adio buttons, namely, Axis Compatible Print Serve r , Windows Queue, Unix Queue or Other.

Notes:

• Click Other if your destination printer server is not Axis-compatible.

• Click the Unix Queue button only if you wish to distribute the file to a dedicated LPD server on your netwo r k .

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9. From the drop-down Profil e list, sel ect the profile to be used as th e

default for this destination.

Note:

The user can specify another profile from the AXIS 7000 control panel at the moment of scanning. <Default-xx> is the default value specified on the Destination Defaults page.

10. Check the Include Page Header checkbox only if you want date,

time, destination, Sent By and Page Number to appear on your

printer output.

11. If the target printer supports double sided printing, check the My

printer supports double sided printing checkbox and define your

printing prefer enc e s by click ing the asso ciat e d radi o butt o ns, namely, Only Print Single Sided, Only Print Double Sided or Print

As Scanned.

12. Define the supported resolutions and paper sizes for the target printer

by checking the appropriate check boxes.

13. To complete this task do one of the following:

• If you have added a new Printer Destination, click Add to List. After adding all of your required printers, click Done.

• If you have edited or copied an existing destination, click OK.

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Specifying Profiles

A profile defines the scanner device and image parameters to be used when scanning and is optionally part of the destination definition.

Note:

Although a profile is normally associated with a destination, the user can override that setting by choosing another profile from the AXIS 7000 control panel at the moment of scanning.

Click Profiles for:

• Viewing permanent and temporary profiles

• Viewing the parameter settings

• Editing a profile

• Making temporary profiles permanent

• Creating copies of an existing profiles

• Selectively deleting profiles

• Setting Profile defaults

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Services Overview The table below provides an overview of the information and services

provided by each button on this page

Button Description

Allows an administrator to create a new profile. See Creating new

Profile New>>

PDF Options>>

Profile Defaults>>

Image enhancement>>

profiles below.

Enables the user to insert the document in the same orientation as when copying on a digital copier i.e. long-edge first.

Allows the administrator to set the default paper size to be used for all profiles using the default.

The image enhancement options will be available, if supporte d by the connect ed scan ner dev ice. Image enhancement is used to create a profile to capture text on poor quality originals or to capture text on a dark background.

Creating and

Editing Profiles

The AXIS 7000 includes a number of predefined general purpose profiles. Clicking this button restores the predefined profiles. See

Restore Predefined Profiles

Predefined Profiles below for details.

Note: all user-defined profiles are lost if you restore the predefined profiles. This does not apply to Default Paper SIze which must be set manually from admin | Profiles.

Follow the instructions below to edit the existing profiles or create new profiles for s pecif ic docu ment typ es such as invo ices, mai ling s etc.

Click to create a copy of an existing profile. You can edit the settings to create a new profile based on existing settings.

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Notes:

• When you have selected a new lang uage you must g o to the Pr ofiles page and click Restore Predefined Profiles to change the language in the Profiles list. It is rec-

ommended that you select your preferred language before defining and modifying paper sizes and profiles.

Note: All user-defined profiles (except the set default paper size) and modifications to predefined profiles will be lost when you click Restore Predefined Profiles.

• The Document Server will display an error message if the selected settings combination is not valid as some combinations of settings are incompatible.

1. Click Profiles.

2. The previously added profiles are listed in the table. The Profile Name

is the text that appears in the profile list on the Document Server interface. If you want to edit an existing profile, click the Profile

Name link and proceed to step 4.

3. Click Profile New >> to add a new profile to the list.

4. In accordance with the information provided in the Profiles

Parameters table (“Profiles Parameters AXIS 7000” on page 73), define all of the parameters featured in the New Profile/Edit Profile page.

Profiles Parameters

AXIS 70/70U

5. To complete this task do one of the following:

• If you have added a new profile, click Add To List. Once your profile additions are complete, click Done.

• Click Reset only if you wish to clear the current profile settings.

• If you have edited or copied an existing profile, click OK.

6. Click Scan to scan the material currently placed in the scanner device using the current profile settings. Depending on the image format used, the Web browser will either display the image or ask you to save the file.

Parameter Options Instructions

Specify a descriptive name for the profile.

Profile Name

This is the name that will appear in the profile list.

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Parameter Options Instructions

Paper Size

Paper Orientation

Resolution

Intensity

Contrast

Data Type

• A4, A5, B5, B5(JIS)

•Legal

• Letter (default)

•Photo

• Portrait: top along the short edge

• Landscape: top along the long edge

- Specify the resolution to be used for scan-

0 - 100 (%) Enter the level of intensity as a percentage

0 - 100 (%) Enter the level of contrast as a percentage

•Black and White

•Grayscale

• Color

Select the paper size from the drop-down dialog box.

Click the appropriate radio button to specify your chosen orientation.

ning for X and Y respec t i v ely, in dots per inch (DPI).

ratio

ratio.

Select the appropriate data type

Color Quality Level

Note:

• High-resolution settings produce higher-quality scanning. However, your documents might take longer to scan. The resolutions used when scanning depend on your scanner's capabilities

• JPEG Quality Level - An image compressed using a higher quality will be less compressed, thus taking up more disk space than an image compressed using a lower quality level. Using 75% JPEG quality level, you will not normally notice any difference from the original image

• Contrast is the tonal gradation between the highlights, mid-tones and shadows in an image

0 - 100 (%) Select the Color quality level for the Color

formats.

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Profiles Parameters

AXIS 7000

Parameter Options Instructions

Specify a descriptive name for the profile.

Profile Name

This is the name that will appear in the profile list.

Paper Size

Duplex Scanning

Paper Orientation

Multipage Documents

Resolution

• A3, A4, A5, B4, B4 (JIS), B5, B5 (JIS)

•Business card

•Executive

• Ledger

• Legal

• Letter (default)

• Photo 3.5 x 5”

• Photo 4 x 6”

•Single sided

•Double sided

• Portrait: top along the short edge

• Landscape : top along the long edge

• All pages in one file

•Separate file for each page

- Specify the resolution to be used for scan-

Select the paper size from the drop-down dialog box.

Note: Change the default paper size on admin | Profile | Pr ofile Defaults. If you per-

form Restore Predefined Profiles the set default Paper Size will not be changed back to Letter

Click the appropriate radio button to specify if the scanner device is to scan the document on both sides of the paper.

Click the appropriate radio button to specify your chosen orientation.

Click the appropriate radio button to select whether multipage documents should be saved in one or several files

ning for X and Y respectively, in dots per inch (DPI).

Intensity

Contrast

0 - 100 (%) Enter the level of intensity as a percentage

ratio

0 - 100 (%) Enter the level of contras t as a percentage

ratio.

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Parameter Options Instructions

Data Type

Format Compression

Dithering Method

(b/w only)

•Black and White

•Grayscale

• Color

•TIFF - No compression

• TIFF - CCITT G.3 one dim

• TIFF - CCITT G.3 two dim

• TIFF - CCITT G.4

•TIFF - Packbits

•PDF - No compression

• PDF - CCITT G.3 one dim

• PDF - CCITT G.3 two dim

• PDF - CCITT G.4

•PDF - Packbits

• PDF - JPEG

• PCL - PCL5

• JFIF - JPEG

Select the dithering method for black/white images from the drop-down dialog.

• None (recommended for text)

•Dithered (recommended for photos)

Converts pixels with gray values above the middle gray level to white, and pixels with gray values below the middle gray level to black

• Error diffusion (also recommended for photos) Evaluates the gray-level value of each pixel and converts it t o eithe r a bl ack or a whi te v alue . The amount of error is transferred to surrounding pixels before they are converted. In this way, the error is diffused throughout the image

Both of the available dithering methods result in a grainy, film like texture.

Select the appropriate data type

Choose your combination of image format and compression from the methods displayed in the drop-down dialog.

Note: The format compression choices within the drop down list will vary dependent upon the selected Data Type. See “Guidelines for Format and Compression” on page 76. for further information on each of the available techniques.

JPEG Quality Level

0 - 100 (%) Define the JPEG quality level for the JFIF -

JPEG and PDF - JPEG formats as a perce ntage

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Notes:

• High-resolution settings produce higher-quality scanning. However, your documents might take longer to scan. The resolutions used when scanning depend on your scanner's capabilities

• Dithering - not all scanner devices support dithering

• Duplex scanning- not all scanner devices support duplex scanning

• TIFF viewers - not all TIFF viewers support multipage image files.

• Contrast is the tonal gradation between the highlights, mid-tones and shadows in an image

Predefined

Profiles

AXIS 70/70U

AXIS 7000

The Document Server is pre-installed with standard profiles to cover most needs.

Name Resolution Type Image format Color PDF high Color PDF low Text PDF high Text PDF low

Name Resolution Type Image format Color high Color low Color PDF Gray high Gray low Text Text high Text low Text PDF Text/Photo

150 24-bit color PDF - JPEG 75 24-bit color PDF - JPEG 300 black/white PDF - CCITT G.4 150 black/white PDF - CCITT G.4

150 24-bit color JPEG 75 24-bit color JPEG 150 24-bit color JPEG 150 4-bi t grayscale TIFF/Packbits 75 4-bit grayscale TIFF/Packbits 300 black/white TIFF/CCITT G.4 600 black/white TIFF/CCITT G.4 200 black/white TIFF/CCITT G.4 300 black/white TIFF/CCITT G.4 300 black/white TIFF/CCITT G.4

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Temporary Profiles If the Administrator allows users to add temporary profiles, the five

most recently added profiles will appear in the profiles list. The Administrator can make temporary profiles permanent by clicking the Make Permanent button.

Guidelines for

Format and

Compression

AXIS 70/70U

AXIS 7000

In editing or creating a new profil e it is necessary to spec ify the format and compression techniques that are to be employed. The table below highlights the significant benefits of each method.

Format Comments PDF

Notes:

The generated PDF image files do not contain searchable text. You can use Adobe Capture or the built-in capture function in Adobe Acrobat to make the text searchable.

Format Comments TIFF JFIF For color and grayscale images. Single page images only. PDF PCL Prof ile used for print destinations - black and white only.

For black/white, color and grayscale images. Both single- and multipage images are supported. Requires the Adobe Acrobat Reader.

For black/white and grayscale images. Both single- and multipage images are supported

For black/white, color and grayscale images. Both single- and multipage images are supported. Requires the Adobe Acrobat Reader.

Notes:

AXIS 7000 onl y :

• Compression techniques are distinguished by whether they remove detail from the image. CCITT encoding is a family of lossless compression techniques for black/white images, of which CCIT G.4 is the most efficient compression method.

• JPEG is a "lossy" compression technique that effectively reduces file size by identifying and discarding extra data not essential to the display of the image.

• If you intend to manipulate a color image using an image editor, you are recommended to use uncompressed TIFF.

• Although the generated TIFF files do not contain searchable text, you can use an Optical Character Recognition (OCR) application to convert the bitmap to text that can be edited, indexed, searched or copied to other files.

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Image

Enhancement

AXIS 7000 only

If supported by the conne cted sc an ner dev ic e, the i mage e nhanc ement options will be available from the Profiles page. Image enhancement (IPC) is used to create a profile to capture text on poor quality originals or to capture text on a dark background.

Image Enhancement

1. Click Image Enhancement>>

2. The previously added i mage enh anceme nt p rofi les ar e listed i n th e

table. The Profile Name is the text that appears in the profile list on the Document Server interface. If you want to edit an exist ing profile, click the Profile Name link and proceed to step 4.

3. Click Profile New >> to add a new image enhancement profile to the list.

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4. Profile Name - Specify a descriptive and unique name for the profile. This is the name that will appear in the profiles list.

5. Type - Select the image enhancement type that is compatible with your device driver. See the table “Image Enhancement Types” on page 78 for information on the available settings for each image enhancement type.

6. To complete this task do one of the following:

• If you have added a new profile, click Add To List. Once your

profile additions are complete, click Done.

•Click Reset only if you wish to clear the current profi le settings.

• If you have edited or copied an existing profile, click OK.

Image

Enhancement Types

Select the image type that is compatible with your device driver. The available image enhancement types are Fujitsu DTC, Fujitsu IPC and Fujitsu Static Threshold. Each type has a specific set of optional settings. Refer to the table below for a list of the available options in each type:

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Type Options

• Gamma Pattern - Gamma correction patterns are used to extend

the availability of the built-in functions. See the manual of the scanner or device dr i v er for more information.

• White Level Follower - u sed to scan a document with a colored background.

•Density - defines the level of smoothing as follows: Scan for image - less smoothing but includes noise reduction. Scan for OCR - extensive smoot hi n g wi t hout no ise reduction.

• Threshold curve - select Image lightest if the scanned image is too dark or Image darkest if the scanned image is too bright.

Fujitsu DTC

• Gradation - select High Contrast for scanning documents with a

dark background color.

• Equal to White - click the checkbox to reduce the output of e.g. bold text.

• Noise Removal - removes stray dots from the background to

reduce unwanted ‘noise’ from the scanned image. Select 5*5 Matrix to remove all isolated dots.

• Ball-point pen mode - te xts written in ball-point pen have two lines per stroke. This filter merges the two lines into one to make the text r e cognizable to OC R.

• OCR smoothing - if an image is scanned in low resolution, select OCR smoothing to reduce jagged edges.

Fujitsu IPC

• Gamma Pattern - Gamma correction patterns are used to extend

the availability of the built-in functions. See the manual of the scanner or device dr i v er for more information

• White Level Follower -used to scan a document with a colored background.

•Emphasis - emphasizes image edges but also emphasizes background noise (low, medium, high)

• Outline Extraction - extracts the edges from images and is used for image effects and image sensing.

• Mirror - used to reverse the image.

• Simplified DTC - effective for scanning images or text on co l o red

backgrounds. Similar to emphasis but does not emphasize background noise.

• Automatic Separation - automatically dithers photos and digitizes texts in one scanning. Useful for scanning documents containing both text and photos.

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Type Options

•Gamma Pattern - Gamma correction patterns are used to extend

the availability of the built-in functions. See the manual of the scanner or device driver for more information

• White Level Follower - used to scan a document with a colored background.

Fujitsu Static Threshold

•Emphasis - emphasizes image edges but also background noise

(low, medium, high)

• Outline Extraction - extracts the edges from images and is used for image effects and image sensing.

• Mirror - used to reverse the image.

• Automatic Separation - automatically dithers photos and digitizes

texts in one scan ning. Useful for scanning documents con t aining both text and photos.

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Specifying Paper Sizes

The Paper Sizes parameter defines the size of th e scanned image and is optionally part of the profile.

Note:

A user can override the Paper Size setting used by a profile by choosin g another paper size from the Document Server control panel at the moment of scanning.

Predefined

Paper Sizes

AXIS 70/70U

AXIS 7000

The Document Server includ es predefined standar d paper sizes to cov er most needs. This tables below lists the predefined paper sizes:

Name Width(cm) Length(cm) Width (inches) Length (inches) A4 A5 B5 B5 (JIS) Legal Letter Photo 3.5” x 5” Photo 4” x 6”

Name Width(cm) Length(cm) Width (inches) Length (inches) A3 A4 A5 B4 B4 (JIS) B5 B5 (JIS) Business Card Executive Ledger Legal Letter Photo 3.5” x 5” Photo 4” x 6”

21.00 29.70 8.27” 11.69”

14.80 21.00 5.83” 8.27”

17.60 25.00 6.93” 9.84”

18.20 25.70 7.17” 10.12”

21.59 35.56 8.50” 14.00”

21.59 27.94 8.50” 11.00”

8.89 12.70 3.50” 5.00”

10.16 15.24 4.00” 6.00”

29.70 42.00 11.69” 16.54”

21.00 29.70 8.27” 11.69”

14.80 21.00 5.83” 8.27”

25.00 35.30 9.84” 13.90”

25.70 36.40 10.12” 14.33”

17.60 25.00 6.93” 9.84”

18.20 25.70 7.17” 10.12”

5.50 9.50 2.17” 3.74”

18.41 26.67 7.25” 10.50”

27.94 43.18 11.00” 17.00”

21.59 35.56 8.50” 14.00”

21.59 27.94 8.50” 11.00”

8.89 12.70 3.50” 5.00”

10.16 15.24 4.00” 6.00”

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(AXIS 7000 only) Follow the instructions below to optionally edit any of the predefined paper sizes listed above, or create new ones to suit your specific needs:

Note:

When a new language is selected you must go to the Paper Sizes page and click Restore Predefined Paper Sizes to change the language in the Paper sizes list. It is

recommended that you select your preferred language before defining and modifying paper sizes and profiles.

Note: All user-defined profiles and modifications to predefined paper sizes will be lost when you click Restore Predefined Paper Sizes.

1. Click Paper Sizes to specify paper sizes. To edit a pap er size in the list, click the Paper Size Name link. To create a new paper size, click Paper Size New >>.

Click to create a copy of an existing paper size. You can edit the settings to create a new paper size based on existing settings.

Note:

Paper sizes longer than A3 can be set for some supported scanners (AXIS 7000 only). Check the documentati o n of yo ur scanner for more infor mation.

2. From the New Paper Size page you can create a new paper size. Enter a descriptive name, width and length for the paper size.

3. If you need to restore the predefined paper sizes, click Restore Predefined Paper Sizes. Note that all your current paper sizes will

be lost.

PDF Rotation The PDF rotation functionality allows you to scan a document and

rotate it from portrait to landscape and vice versa. This option on ly affects the PDF output format on digital cop ie rs. It cannot be changed at the moment of scanning.

Example:

When using Legal sized paper in a digital copier, you have to feed the document short-edge first. The document will appear on the screen in the wrong page orientation. By enabli ng the PDF Rotation option, the document will be rotated and the document will appear on the screen in the correct orientation.

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Note:

PDF rotation and TIFF rotation are automatic for scanners with an RADF (Reversing Automatic Document Feeder). However, the image viewer must also support rotated images. See the documentation supplied with your image viewer for more information.

Configuring Using a Text Editor and FTP

The Document Server configuration file includes all the system parameter settings regarding network protocols, profiles, paper sizes and destinations.

As an alternative to Web-based configuration, you can edit the configuration file directly using a text editor and upload the file to the Document Server using FTP.

Note:

To access the Document Server configuration file, you must first set the IP address as described in “Assigning an IP Address ”on page 24.

Follow these instructions to edit the configuration file using FTP:

Caution

Windows 95 has a directory called ‘config’ that contains important system files. It is important to change to another directory using the cd command before modifying your Document Server configuration file from within a windows 95 environment. Failure to do this may result in some of your files being overwritten

1. In a DOS or UNIX window, type

address> is the name or IP address of your Document Server.

2. Login using the user id

Note:

The password might have been changed. This is done by the Administrator from the admin | Edit | General page

root and the password pass.

ftp <Internet address>, where <Internet

3. Type get config.ini to downl oad the con figurat ion file t o your curr ent directory.

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4. Edit the file using your preferred text editor. In Windows 95 and Windows NT environments, you can for example use Notepad.

Note:

Do not use MS Word or other similar word processor.

5. Type p ut config.ini to download the file to the Document Server and save it permanently.

6. To exit FTP, type the command

Notes:

• The configuration file can be used as a template when configuring multiple document servers.

• It is sufficient to download the configuration parameters that have changed. The other parameter settings will remain unchanged.

• All parameter settings apart from the IP address, Gateway and Subnet mask can be changed using FTP. Please refer to “The Parameter List” on page 152.

• If you upload the config.ini file the passwords will be represented by ‘*****’. These ***** must be changed to the actual password before downloading the config.ini file to an Document Server. The passwords can also be changed via the web interface after downloading the config.ini file.

Scan Counter (AXIS 7000 only)

The Counter functionality enables the authorized administrator or service user to monitor the use of the scanner device. To access the Service pages, follow these instructions:

1. Type ‘service’ after the internet address of the AXIS 7000 in the location/address field of your web browser and click Enter.

quit, bye, or exit.

For example: http://123.123.123.123/service

2. You will be prompted to enter User Name and Password. At the prompt, log on as service and use the de f a ult pas sw o rd service.

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Note:

We strongly recommend that the default password is changed by the Service user to prevent unauthorized access to the Service page and counter settings.

3. The Service page presents general information about the counter functionality:

Service Page

Overview

Total number of pages - counts the tot al number o f pages scanne d and sent using the AXIS 7000. This counter cannot be reset.

Counter since last reset - counts the number of pages scanned since the counter was last reset.

Date of last reset - the date the counter was last reset.

1. Click Edit to access the pages where you can:

• Change the password

• Specify the e-mail address destination for the counter statistics

report

• Click the checkbox (default) if the counter is to be increased

only if the scanning is successful . If the check bo x is empty, all started scanning jobs will be counted

Click Apply to save your changes without closing the dialog box or click OK to save your changes and close the dialog box.

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2. Click the Mail/Print button to access the page where you can:

•Click SendMailNow to send a scan counter report to the specified e-mail destination

• Select a printer from th e pri n te r dro p- do wn list an d clic k PrintNow to print a scan counter report to the selected printer.

•Click Close to close the dialog box

3. Click Reset to reset the counter

Mail/Print

Scan Counter

To send a scan counter report, go to admin | Support and click the Scan Counter link. The following dialog will appear:

Do one of the following depending on whether you wish to send the report to the specified e-mail destination or to a printer.

•Click SendMailNow to send the counter report to the specified e-mail destination

• Select a printer from th e pri n te r dro p- do wn list an d clic k

PrintNow

Note:

The e-mail address is set by the authorized service user on the service page. See “Service Page Overview” on page 85 for details.

The printers are added from Destinations | Printer Destination New>>

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Scan Counter

Report

The scan counter report contains the followin g info rm at io n:

• General information i.e. date, host name, host address and connected scanner

• Counter information i.e. total number of pages scanned, number of pages scanned since last reset and date of last reset

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Using the Document Server

This section describes how to use the Document Server and includes the following information, given from the perspective of a user:

Note:

The information in this manual applies to all Axis Document Server models unless otherwise stated.

• Sending methods

• Sending to destinations

• Sending multiple pages

• Adding temporary destinations and profiles

• Sending to the Web browser

• Viewing image files

Note:

“Configuring the Document Server” is targeted specifically to users responsible for the administration of the Document Server. Please refer to this section if you wish to access the Document Server as an Administrator.

Sending Methods

The Document Server supports the following basic methods for distributing scanned and copied documents over the network:

• Send-to e-mail destinations (AXIS 70/70U/7000)

• Send-to-file destinations (AXIS 7000 only)

• Send-to-printer destinations (AXIS 7000 only)

• Send-to-URL (AXIS 7000 only)

• Send-to-Web browser (AXIS 7000 only

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The AXIS 7000 allows document information from network attached document distribution devices, such as scanners or digital copiers to be distributed to e-mail, file and printer destinations.

In addition to the resident profiles and destinations established by your Administrator, users can also create both temporary e-mail destinations and prof il es , usi ng ei th er the Web- bas ed u ser inte rf a ce or user keyboard (if connected by your administrator).

Destinations Documents are typically distributed usin g the Document Server control

panel or an attached PC compatible keyboard (if connected by your administrator), to selected e-mail, file or printer destinations.

Users can add temporary e-mail destinations using the Web interface or keyboard if the destination you wish to send your document to does not exist in the destination list.

Contact your Administrator if you wish to add a new file or printer destination, or add a permanent e-mail address.

(AXIS 7000 only) If there is a keyboard connected to the AXIS 7000, and if the option to Specify a file name for a file destination (admin|Edit|User Options) is enabled by the administrator, the user can enter a new file name for the file destination or e- mail dest ination.

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Send-to-E-mail

AXIS 70/70U/7000

Send-to-File

AXIS 7000

This allows document images to be distributed to any e-mail address defined in the destination list. This service is often referred to as Internet faxing.

E-mail transfer uses the Simple Mail Transfer Protocol (SMTP) wher eby the document image is sent as a MIME-encoded e- mail attachment, or stored on a file server as an accessible hyperlink within an e-mail notification. Double-clicking the hyperlink or an e-mail attachment that is associated with an image viewer automatically starts the appropriate application.

This means that the document image is sent to and then stored on a networked storage device. This could be on a server, a client with a shared drive, a mainframe, or any chosen network device available to your filing system. Image files are distributed and archived using the File Transfer Protocol (FTP) that facilitates the storage of files over the Internet.

Typically a file is sent to a specific software management application, for example groupware, document management and workflow systems.

Note:

Send-to-URL

AXIS 7000

Users can arrange to have their own directories on an FTP server to which they can send document image information. In operating systems like Windows 95/98 and Windows NT/2000, shortcuts to image directories can be placed directly on the user’s desktop. This gives easy access to the document image information.

It is strongly recommended that you ch oose the send-to- print funct ion for distributing documents to printer destinations. However, in some circumstances it may be desirable to send an image to a network printer using the send-to-file function instead. To do this, you must ensure that the destination printer supports FTP and PCL, or FTP and TIFF. Refer to the Axis web site for more information.

Sending to URL (Uniform Resource Locator) is a combination of send-to-e-mail and send-to-file, where images/documents are stored on a file server. The recipient will receive an e-mail containing the URL (Web link) to the file, instead of an e-mail attachment. This off-loads the mail server from handling large attachments.

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Send-to-Web

Browser

AXIS 7000

Send-to-Printer

AXIS 7000

Authentication

This is a convenient method for users that do not have an e-mail address. It is also useful if you want to try a number of different profiles.

Simply place the document in your scanner device and access the AXIS 7000 from a standard Web browser. Scanning is triggered directly from your Web browser and the image is saved within the Web browser dialog. The Web browser displays the image in an associated viewer or asks you to save the file, depending on the associated image format.

This allows document images to be distributed to any printer defined in the AXIS 7000 destination list using either Raw TCP or LPD as printing method.

Raw TCP printing support means that you can distribute your document images across network segments to any TCP/IP printer connected on a local or remote network.

If the administrator has enabled authentication, the user must enter a user name and password to gain access to the Document S erve r. If the authentication process is not enabled, proceed to the next section“Sending to Destinations” on page 92.

1. When the following display appears, enter your user name and press Menu (on the control panel) or Tab (on the keyboard).

User Name:

2. Enter your password and press Menu (on the control panel) or press Tab (on the keyboard):

Password:

3. If NT Authentication is enabled, the following prompt will appear:

Domain: Default

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4. The following message will appear:

5. If the following message appears the authentication process has failed. Press Cancel (on the control panel) or press Esc (on the keyboard) to try again.

6. If the authentication process is successful the fo llowing message is displayed informing you that you can log out by pressing Cancel for two seconds (on the control panel) or Esc (on the keyboard).

To logout press Cancel 2 sec.

7. To continue press any key or wait until the following message appears:

Send to: xxxxxx

Note:

If no destinations are set the display will show the Add Address: prompt.

Sending to Destinations

Note:

Before sending to an e-mail address or a file, the Administrator must have set up the destinations as described in “Specifying Destinations” on page 57.

Perform these instructions from the Document Server control panel:

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1. The Document Server display shows “Send to: xxxxxx” when it is ready for use. For example:

Send to: Accounting Dept

2. Use scrolling keys to find your required destina tion from the list. Press an d hold the key t o autore peat scr olling . If you want to add a temporary E-mail destination, refer to “Adding Temporary Destinations” on page 95.

Note:

If a keyboard is connected you can easily search the list by pressing the first letter of the required destination.

3. If you want to send the image to more than one destination, press Select to choose each destination:

Send to: +1 Accounting Dept

Note:

When sending to a printer, the image can not be sent to another destination type and is only sent to one printer at a time

4. Repeat steps 2 and 3, until all desire d destinations are selected.

Note:

Be careful not to transmit images to an unwanted destination. The scanned image is always sent to the destination shown in the display, whether explicitly selected or not.

5. Optionally, press Menu to change the default settings for scanning parameters. You can select temp orary settings for profile, paper size and double-si ded. Use to select the desired value.

Note:

Press the Cancel button to reset all temporary settings to the default values.

6. Insert a single pag e into the flatbed or a stack of pa per into the sheet feeder of the attached scanner device.

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One single page or a stack of paper in the sheet feeder:

a. Press Send to scan and send the image to the destination in

one step.

Several separate pages or st ack s of pape r :

a. Press Add to scan each page or stack. b. Insert the next page or stack an d press Add again. Repeat the

procedure until all the pages have been scanned.

c. Pres s S en d to t ransmit the image to the destination.

During the scanning this message appears on the display:

Scanning #1 please wait

Note:

If you do not press Send within 60 seconds after scanning a page by pressing Add the scan job will automatically be finished and sent.

Multipage Image

Files

7. When you have pressed Send and the transfer of the document image is completed , the Document S erver is rele ased for other users to access.

Notes:

• If no operations are performed within five minutes of allocation, the Document Server will return to its default settings.

• The Document Server keeps all temporary settings in memory for 60 seconds from the last scan, and then resets all settings to the default settings.

Note: if authentication is enabled, the time span before memory reset is set by the administrator.

By scanning multiple pages, you can accumulate several pages into one image file. Multipage documents are by default, collated and output into a single PDF or TIFF image file.

Deselect the All pages in one file parameter only if you want each page to appear separately in several PDF or TIFF files.

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Notes:

• The JFIF format sends each page as one separate image file.

• The PCL format sends several pages in a single PCL file.

• Web browsers not supporting multipage image files require that the Multipage Documents parameter is set to Separate file for each page. Alternatively, scan each page using the Send button.

• Double-sided is only available if the scanner device supports duplexing.

Job Separation

Sheets

(AXIS 7000 only)

The AXIS 7000 supports the job separation sheets that can be used with certain scanner devices . A job separati on sheet insert ed in a stack of paper will divide the scanning job into separate image files. Other separation pages will be ignored. Visit the Axis web site for a comprehensive list of supported scanner devices with this feature.

Paper orientation on digital copiers

To receive an upright image, the setting should be “Portrait” and the paper should be placed with the short-edge in the ADF (Automatic Document Feeder) or in the A4-R position on the flatbed inside the digital copier. This is true for all the supported digital copiers except Sharp AR-series which always supports the same orientation as wh en copying i.e. long-edge first.

Note:

The PDF rotation option can be used to enable the same feeder orientation as when copying i.e long-edge first.

Adding Temporary Destinations

The e-mail list resident within the Document Server is initially created by your administrator. If you want to send a scanned document to an e-mail destination that is not featured in the list, you can add a temporary e-mail destination using either:

• standard PC keyboard (AXIS 70/70U/7000)

• standard web browser (AXIS 7000)

Note:

The Administrator can disable the option for users to add temporary destinations in which case the New Destination button will not appear.

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Using a standard

PC Keyboard

Connecting a standard keyboard to your Document Server will allow you to quickly sear ch a ny des tination within the resid ent list. Y ou c an do this by simply typing in the first couple of characters of the destination you wish to search for. The Document Server message display will automatically show the destination that best matches the keyboard input.

Note:

If the searched destination does not exist within the resident list the <Add Address> prompt will be displayed as shown below.

Follow the instructions below to add a new e-mail address to the list:

1. If the keyboard is not already con nected, disconnect the Document

Server power supply, connect the keyboard to the keyboard connector located on the r ear panel, and then re connect t he power supply.

2. Press the Insert key on your keyboard. The following prompt will

appear on the mess age dis pl ay:

Add address:

3. Enter the new e-mail address you want to add, then press Enter.

Note:

Only the five most-recently added temporary destinations will appear in the destination list. Contact your Network Administrator if you want to add a destination permanently.

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Please refer to the following table for inf ormation on additional keyboard functions:

Key Function Tab and Right arrow To scroll the menu Enter To select multiple destinations

To complete an addre s s or subject entry

Up / Down arrows To scroll and select menu options Esc To cancel the scanning process at any stage

To clear any selection made from the menu To reset error messages

Note: Press Esc for 2 seconds to log out if authentication is enabled

F1 To scan each page of bound materials, for example, magazines and

books

F2 To send the scanned material to the selected destination and release

the Document Server for other users. For a single page/stack of sheets, use this key to scan the material and send the image in one step

F3 To change the profile. Scroll through the list of profiles by repeatedly

pressing F3

F4 To change the paper size. Scroll through the list of paper sizes by re-

peatedly pressing F4

F5 To switch between Duplex (double- sided) and No-duplex (sin-

gle-sided) (AXIS 7000 only)

F6 To change between defined e-mail subjects. Scroll through the list

of e-mail subjects by repeatedly pressing F6

F9 To select the pre-defined Quick Destination Space To search the next word/name in an address

(e.g. J<Space>S to find John Smith) Insert To add an address or subject Delete To remove a temporary address

To delete characters when editing

To exit search mode

Backspace To remove characters Left arrow To go backwards through the menu Page Up To go alphabetically to the next entry with a different first character

in the “Send to:” or “Sent by:” list Page Down To go alphabetically to the previous entry with a different first char-

acter in the “Send to:” or “Sent by:” list

Home To go to the first entry in a list End To go to the last entry in a list

From a Web

browser:

AXIS 7000 only

Follow the instructions below to remotely add temporary e-mail addresses to the address list:

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1. Start the Web browser.

2. Enter the name or IP address of you r Document Server on the

location/address line.

Example:

http://172.16.253.80

This displays the Do cu m ent Serv e r Hom e Pa ge

3. Click Destinations. The table lis t s th e a va i lable destina ti on s .

4. Click New Destination and specify the settings for the new

destination.

5. Click OK to sav e th e de sti n atio n temp or aril y.

Notes:

• Only the five most-recently added temporary destinations will appear in the destination list. Contact your Administrator if you want to add a destination permanently.

• All temporary destinations are erased when the Document Server is shut down or re-started.

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Adding Temporary Profiles (AXIS 7000 only)

If you have tried all the available profiles but are still not satisfied with the result of your scanned image, you can add a temporary profile from the Web browser interface.

1. Start the Web browser.

Note:

The Administrator might not allow the user to add temporary profiles.

2. Enter the name or IP address of your Document Server on the location/address line.

Example:

http://172.16.253.80

3. This brings you to th e Do cument S er ver Home Page . Cl ic k Profiles.

4. The table lists the available profiles. Click New Profile and specify your settings. If you place a document in the scanner device, you can click Scan to monitor the results.

Note:

The Administrator can disable the option for users to add tem porary profiles in which case the New Profile button will not appear.

5. Click Add to save the profile temporarily. Contact your Network Administrator to make a profile permanent.

Notes:

• Only the five most recently added temporary profiles will appear in the profile list. Contact your Administrator if you want to add a profile permanently.

• All temporary profiles will be erased when the Document Server is shut down or re-started.

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Changing the Name of the Scanned Image Files (A XIS 7000 only)

To change the name of the scanned image file perform these instructions from the Document Server control panel and keyboard:

1. Select one or more file destinations. Example:

Send to: +1 Accounting Dept

2. Press Tab and use the Left and Right arrows on the keyboard to navigate in the menu list. The Document Server display will show the following message with the default name or the previously entered name for that specific file.

Enter file name: Default name

Note:

You can also use the keyboard shortcut Ctrl s.

3. Edit the file name using the keyboard.

4. When you are finished press Enter and the Document Server will

return to the previous state so that y ou can change other scanning properties an d proceed as described in “Sending to Destinations” on page 92.

Note:

If the file name already exists a sequence number will be added to the file name if the

Append sequence number to file name option under admin|Destinations|File Destination New>> has been selected. If this option has not been selected, the old file

will be replaced.