Axis 700 User Manual

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AXIS 700 User’s Manual

Safety Notices

Please observe all safety markings and instructions when using this product.

Caution! -

Important -

operation.

Do not proceed any of the above notices until you have fully understood the implications.

potential hazard that can damage the product.

potential hazard that can seriously impair

The unauthorized copying of materials that are covered by copyright and other international proprietory or intellectual property rights is prohibited in most countries. Axis Communications AB recommends that the users of this equipment seek the necessary authorizations for copying material. The instructions for use in the manual shall not be considered as an inducement to make illicit duplications of material. Any duplication will be made at the user’s own risk.

Electromagnetic Compatibility (EMC)

This equipment generates, uses, and can radiate

USA -

radio frequency energy and if not installed and used in accordance with the instruction manual, may cause interference to radio communications. It has been tested and found to comply with the limits for a Class A computing device pursuant to Subpart B of Part 15 of FCC rules, which are designed to provide reasonable protection against such interference when operated in a commercial environment. Operation of this equipment in a residential area is likely to cause interference in which case the user at his/her own expense will be required to take whatever measures may be required to correct the interference. Shielded cables should be used with this unit to ensure compliance with the Class A limits.

Liability

Every care has been taken in the preparation of this manual; if you detect any inaccuracies or omissions, please inform us at an address which can be found in the last appendix of the manual. AXIS Communications AB cannot be held responsible for any technical or typographical errors and reserves the right to make changes to the product and manuals without prior notice. Axis Communications AB makes no warranty of any kind with regard to the material contained within this document, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. Axis Communications AB shall not be liable nor responsible for incidental or consequential damages in connection with the furnishing, performance or use of this material.

Year 2000 Compliance

Axis Communications warrants that the AXIS 700 is Year 2000 compliant.

Trademark Acknowledgments

Acrobat, Adobe, AIX, DOS, Ethernet, IBM, Internet Explorer, Macintosh, Microsoft, Netscape, OS/2, UNIX and Windows are registered trademarks of the respective holders.

AXIS 700 User’s Manual Revision 1.1 Part No: 15475 Dated: June 1998

Europe -

for radiated emission according to limit B of EN55022/1994, and the requirements for immunity according to EN50082-1/1992 residential, commercial, and light industry (Compliance is not valid for unshielded network and printer cables).

This digital equipment fulfils the requirements

AXIS 700 User’s Manual Preface

Preface

Thank you for purchasing the AXIS 700 Network Scan Server. This product has been developed to connect your scanners anywhere in your network, simplifying distribution and archiving of paper-based information. The AXIS 700 can also be integrated with workflow and document management systems.

About This Manual

The manual provides introductory information as well as detailed instructions on how to set up and manage the AXIS 700 in various network environments. It is intended for everyone involved in installing and managing the AXIS 700. To fully benefit from the manual, you should be familiar with basic networking principles.

This manual applies to the AXIS 700 with software release 1.10 and subsequent releases until otherwise notified.

About Axis

Axis Communications is dedicated to providing innovative solutions for network-connected computer peripherals. Since the start in 1984, Axis has been one of the fastest growing companies in the market and is now a leader in its field.

ThinServer™ Technology -

enables them to act as intelligent file server independent ThinServer™ devices. A ThinServer™ device is a network server which includes “thin” embedded server software capable of simultaneous multiprotocol communication, scalable RISC hardware and a built-in Web server which allows easy access and management via any standard Web browser. The ThinServer™ technology makes it possible to connect any electronic device to the network, thus providing “Access to everything”.

Today, Axis Communications is offering the ThinServer™ technology as well as six major ThinServer™ product lines consisting of:

Network Print Servers -

resources in your network. They connect to any standard printer, featuring high performance, simple management and easy upgrading across the network. The print servers are available in Ethernet, Fast Ethernet and Token Ring versions.

Being the core of all Axis’ products, the ThinServer™ technology

offer you a powerful and cost-efficient method for sharing printer

Preface AXIS 700 User’s Manual

IBM Mainframe and S/3x - AS/400 Print Servers and Protocol Converters -

includes a wide range of LAN, coax and twinax attached print servers for the IBM host environment. By emulating IBM devices, these servers provide conversion of the IPDS, SCS and 3270DS data streams to the major ASCII printer languages.

Network Attached Optical Media Servers -

provide you with a flexible and cost-efficient solution for sharing CD-ROMs, DVD-ROMs and other optical media across the network. They are available in Ethernet, Fast Ethernet and Token Ring versions.

Network Attached Storage Servers -

offer network connectivity for re-writable media such as hard disks and Iomega Jaz cartridges, which, via the storage server, can be backed up on DAT tapes. They are only available in Ethernet versions.

Network Camera Servers -

provide live images using standard Internet technology, thus enabling access to live cameras via any standard Web browser. They offer a perfect solution for remote surveillance over the Internet and their sharp images can bring life into any web site. These servers support Ethernet as well as PSTN and GSM phone lines.

Network Scan Servers -

enable easy distribution of paper-based information across workgroups and the enterprise. By sending the scanned documents to your destination via the Internet/intranet, you will reduce your faxing/mailing costs, as well as save time, thus improving your organization efficiency.

Support Services

Should you require any technical assistance, please contact your local dealer. If your questions cannot be answered immediately, your local dealer will forward your queries through the appropriate channels to ensure you a rapid response.

WWW: http://www.axis.com FTP server: ftp://ftp.axis.com/pub/axis Support

e-mail address:

Axis User Group -

tech-sup@axis.com

The AXIS 700 is covered with a best-of-breed warranty

If you are connected to Internet, you can find online manuals, technical support, firmware updates, application software, company information, on any of the addresses listed to the left.

and service program. If you take advantage of the Axis User Group free membership, you can obtain a 5 year warranty, free software upgrades and support. In the USA and Canada there is also a 24 hour unit replacement service and a 90 days money back guarantee.

AXIS 700 User’s Manual Table of Contents

Section 1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

The AXIS 700 Network Scan Server . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Features and Benefits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Section 2 Basic Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Hardware Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Physical Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Connecting the AXIS 700 to the Scanner. . . . . . . . . . . . . . . . . . . . . . . 16

Connecting the AXIS 700 to the Network . . . . . . . . . . . . . . . . . . . . . 16

Assigning an Internet Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Verifying the Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Section 3 Configuring the AXIS 700 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Accessing the Administration Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Specifying Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Specifying Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Specifying System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Specifying Scanning Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Specifying Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Configuring using FTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Section 4 Using the AXIS 700 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Scanning Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Scanning to Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Adding Temporary Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Adding Temporary Scanning Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Scanning Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Scanning to the Web Browser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Viewing Image Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Appendix A Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Restoring Factory Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Front Panel Indicator Conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Error and Warning Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Displaying the Log File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Table of Contents

AXIS 700 User’s Manual

Appendix B The Parameter List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Appendix C Updating the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Obtaining the Updated Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Updating the Flash Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Appendix D Technical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Appendix E Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

AXIS 700 User’s Manual Section 1: Introduction

Section 1 Introduction

The AXIS 700 Network Scan Server

The AXIS 700 connects document scanners to Ethernet networks.

Together with a scanner, it allows paper-based information such as

documents, photographs and reports to be sent across the enterprise

environment or around the world. The AXIS 700 can also be

integrated with workflow and document management systems.

By sending the scanned documents to the destination via the

Internet/intranet, you will save time and faxing/mailing costs, and

thus improve your organization efficiency.

The AXIS 700 is a standalone unit, located beside the scanner. You

need one AXIS 700 device for each scanner.

We suggest that you place the scanner and the AXIS 700 in the

workgroup area, e.g. next to your printers and facsimile machines.

This makes it convenient to distribute paper-based information

electronically to e-mail addresses and application servers.

Section 1: Introduction

Features and Benefits

AXIS 700 User’s Manual

File Server

Independence

Simplicity

Internet/Intranet

Web Server

Ease of Use

The AXIS 700 is connected as a node in an Ethernet network,

enabling scanners to be accessed through the network, via Internet and

intranet-related protocols. It can be used independently of file servers,

i.e. communication takes place directly between the network client

and the AXIS 700, without network licensing fees. This results in high

performance, reliability and independence of other equipment.

The file-server independent approach makes the installation quick and

convenient. In most environments, the physical connection to the

network is the only installation required prior to using the AXIS 700.

No software needs to be installed on clients or file servers, except for

applications for viewing the generated images in TIFF, JPEG and

PDF format.

The built-in web server enables access to the AXIS 700 from any

standard Web browser, such as Netscape Navigator or Internet

Explorer. Thus, the AXIS 700 can be accessed from Windows, OS/2,

Macintosh and UNIX workstations. The support includes scanning to

Web browser and Administration tools.

The AXIS 700 is designed to be as easy as possible to install and use:

• No special software to learn

• Integrated scanner drivers, image-file creation and network transfer methods

• Auto-detection of scanner type at startup

• Auto-selection of sheetfeeder or flatbed

• Destinations and scanning profiles saved for regular use

• List of external e-mail addresses supported

AXIS 700 User’s Manual Section 1: Introduction

Flexibility

Speed

Security

Maintenance

From the AXIS 700 control panel, you can scan directly to e-mail addresses and files on FTP servers or desktop file directories. You can also use a standard Web browser to trigger and save scanned documents. The available range of transfer methods and image formats enable you to adapt the AXIS 700 to your needs rather than the other way around.

The AXIS 700 uses the AXIS ETRAX chip, a 32 bit RISC processor, and supports scanners with built-in compression and image-processing modules.

The Administration tools can be protected by password.

Updated software can easily be downloaded to the Flash memory of the AXIS 700 over the network using FTP.

Section 1: Introduction

AXIS 700 User’s Manual

AXIS 700 User’s Manual Section 2: Basic Installation

Section 2 Basic Installation

This section includes a brief product description and instructions for installing the AXIS 700 in your network environment.

You install the AXIS 700 in these stages:

• Connecting the AXIS 700 to the scanner

• Connecting the AXIS 700 to the network

• Assigning an Internet address

• Verifying the installation

Hardware Inventory

Unpack and inspect all parts for damage. Contact your dealer if anything is missing. All packaging materials are recyclable.

The standard delivery contains the following:

Hardware Model Variants Part Numbers

Scan Server

Power Supply AXIS

PS-C

AXIS PS-E

Media Title Part Numbers

CD-ROM

Printed Materials

AXIS 700 0075-1 Europe 14235 UK 14236 Australia 14258 USA 14256 Japan 14257 Europe 15507 UK 15509 Australia 15510 USA 15508 Japan 15511

AXIS Online CD 15926 AXIS 700 User’s Guide 15886 AXIS 700 Instruction Label 16088 Product Brochure 14412 AXIS User Group Registration Leaflet 15119

Section 2: Basic Installation

Optional Accessories Model Variants Part Numbers

SCSI connectors

50-pin high-density shielded SCSI connector (micro-D)

50-pin high-density shielded SCSI connector (Centronics)

AXIS 700 User’s Manual

14260

14259

AXIS Online CD

Startup Procedures

for Windows

Startup Procedures

for Macintosh, UNIX

and OS/2

Note:

HTML Interface

The AXIS Online CD provides an easy-to-use electronic catalogue, that includes all of the AXIS product software, utilities software, white papers, user documents, technical references etc. It can be used within all of the supported Axis computing environments.

The AXIS Online CD will autostart from a local CD drive on Windows 95 and NT platforms. Windows 3.1 users are required to navigate to the CD root directory and click on the

setup31.exe

file

from within the Windows File Manager.

Navigate to the CD root directory and click on the

start.pdf

file

from within your preferred file manager application.



If the Adobe Acrobat Reader 3.0 is not installed on to your system, locate and run the appropriate installer from the

tools/Acrobat/

folder. Refer to the

readme.txt

file for full

path name details.

By clicking the HTML button from within the main installation dialog, you access a Web browser interface to the contents of the AXIS Online CD. This interface allows Network Administrators to distribute the CD contents over intranet networks by simply broadcasting a URL reference.

AXIS 700 User’s Manual Section 2: Basic Installation

Physical Description

Back Panel

Network connectors

10baseT 10base2

Network Connectors

Power Supply

Push Button

SCSI Connector

Front Panel

Status

Push button

SCSI connector

Power supply

The AXIS 700 is equipped with 10baseT and 10base2 connectors for connection to the Ethernet network.

The AXIS 700 can use either the AXIS PS-C or AXIS PS-E power supply.

The Push button is used for restoring the factory default settings. See “Restoring Factory Default Settings” on page 55.

The AXIS 700 is equipped with a SCSI connector for connection to a scanner.

The front panel indicators show the status of the AXIS 700. The indicators have the following functions:

The Status indicator flashes during startup and turns off when the AXIS 700 is ready for use. If it remains on, check the LCD for error messages.

Section 2: Basic Installation

AXIS 700 User’s Manual

Busy

Network

Power

Note:

Control Panel

The Busy indicator turns on when the AXIS 700 is allocated for use and remains on during the scanning process.

The Network indicator indicates network activity.

The Power indicator indicates that power is connected to the AXIS

700.



While the AXIS 700 is idle, the Power indicator should be on, the Network indicator should flash randomly, and the Status and Busy indicators should be off.

The AXIS 700 message display consists of 2 lines by 16 characters indicating status and menu options.

$;,6  9HUVLRQ ;;;

Scan

Send

The Scan key scans the material in the scanner. For magazines and books, use this key to scan each page.

The Send key sends the scanned material to the selected destination and releases the AXIS 700 for other users. For a single page/pile of sheets, use this key to scan the material and send the image in one step.

AXIS 700 User’s Manual Section 2: Basic Installation

Enter

Up/Down

Cancel

Note:

The Menu key scrolls the menu.

The Enter key selects multiple destinations.

The Up and Down keys scroll and select menu options.

The Cancel key cancels the scanning process at any stage and clears any selections made from the menu. It also resets error messages.



The AXIS 700 will always use the destination and scanning options most recently shown, whether explicitly selected or not.

Section 2: Basic Installation

Connecting the AXIS 700 to the Scanner

AXIS 700 User’s Manual

Caution!

Make sure that the power supply (AXIS PS-C, 12 V DC, 36VA or AXIS PS-E, 12 V DC, 13,2VA) included in the delivery is marked with the correct mains voltage.

Always make sure that power is not connected to any of the units when making changes to the SCSI chain. The SCSI bus may become damaged if you connect or disconnect units when power is on.

To connect the AXIS 700 to your scanner, follow these steps:

1. Connect the SCSI cable to the SCSI connector on the AXIS 700.

2. Connect the SCSI cable to the scanner.

3. The AXIS 700 uses a built-in SCSI terminator. Note that the scanner

must also be terminated properly. Refer to the scanner documentation on how to do this.

Connecting the AXIS 700 to the Network

Important!



Always consult the Network Administrator before making changes to the network configuration.

To connect the AXIS 700 to your network, follow these steps:

1. Turn off the AXIS 700 by unplugging the power supply.

2. Connect the network cable to the appropriate network connector,

i.e. RJ-45 for 10baseT and BNC for 10base2, respectively.

3. Power up the scanner.

4. Connect the external power supply to the AXIS 700. The AXIS 700

LED indicators will flash during power up and self test.

AXIS 700 User’s Manual Section 2: Basic Installation

During the self test, this message will appear on the display:

$;,6  9HUVLRQ [[[

x.xx

where

is the software version number.

Assigning an Internet Address

To establish communication with the TCP/IP environment, you must assign an Internet address and optionally make up a unique host name for your AXIS 700. The Internet address can be set from the AXIS 700 control panel, or using any of the conventional methods: DHCP, ARP, RARP or BOOTP. Choose your preferred method.

On Windows NT networks, DHCP is the recommended method since it allows a number of parameters to be set automatically, provided the DHCP server has been configured to do so.

Control Panel

On Macintosh networks, you must use the control panel.

Refer to “Other Methods for Downloading the Internet Address” on page 19 for more information on the DHCP, ARP, RARP and BOOTP methods.

To set the Internet address from the control panel, follow these steps:

1. Acquire an unused Internet address from your Network Administrator.

2. Power up the AXIS 700. Press Menu when this display appears:

$;,6  9HUVLRQ [[[

3. After a few seconds this display will be shown:

,3 DGGUHVV 

Section 2: Basic Installation

4. Press Enter to edit the Internet address:

5. Press Menu to move through the digits and highlight each

6. Use to increase or decrease each highlighted digit, as

7. Press Enter to confirm the changes.

8. Press Menu to display the default router address:

9. Press Enter to edit the default router address:

(GLW ,3 DGGUHVV 

digit, one at a time.

required.

'HIDXOW URXWHU 

(GLW URXWHU 

AXIS 700 User’s Manual

10. To change the value, repeat steps 4-6 above.

11. Press Menu to display the subnet mask:

1HW PDVN 

12. Press Enter to edit the subnet mask:

(GLW QHW PDVN 

13. To change the value, repeat steps 4-6 above.

14. Press Menu to display the node address. This address is not

editable. The node address should equal the AXIS 700 serial number found on the underside label of the unit.

AXIS 700 User’s Manual Section 2: Basic Installation

15. Press Menu once more to display the final instructions:

3UHVV LI \RX DUH ILQLVKHG

16. Press Enter to exit the IP settings. The AXIS 700 then completes the startup sequence.

17. Note the name or Internet address of the AXIS 700 on the instruction label and attach it to the top cover.

When the Status indicator stops flashing and remains off, the AXIS 700 is ready for use.

Note:

Verifying the

Network Settings

Other Methods for

Downloading the

Internet Address



Should you make a mistake while editing the parameters, press

Cancel to cancel the previous operation.

To verify the network settings, you can access the Advanced menu from the AXIS 700 control panel.

1. Press Menu a few times, until you to reach the Advanced menu.

2. Use to find the Network Settings option.

3. Press Enter to enter the submenus.

4. Use to scroll through the parameter settings.

As an alternative to the AXIS 700 control panel, you can use one of these methods for downloading the Internet address: DHCP, ARP, RARP or BOOTP. All methods are enabled by default. If necessary, you can disable the RARP, BOOTP and DHCP methods by editing the configuration parameters.

The main characteristics of each of these methods are:

Section 2: Basic Installation

AXIS 700 User’s Manual

DHCP

ARP

RARP

BOOTP

DHCP is available in Windows NT and UNIX. It operates on the entire network and allows for automatic but temporary assignment of Internet addresses from a central pool. DHCP will, when enabled, cause the selected host to automatically allocate and download a free Internet address, default router address and subnet mask to the requesting AXIS 700. It also provides validation data that defines how long the Internet addresses will remain valid.

ARP is available in Windows 95, Windows NT, UNIX and OS/2. It requires the Internet address for each new device to be downloaded individually. Note that ARP does not work over routers.

RARP is available in UNIX. It downloads the Internet address to each device automatically. It requires a RARP daemon on your system and operates within a single network segment only.

BOOTP is available in UNIX. BOOTP is similar to RARP, but operates on the entire network. It requires a BOOTP daemon on your system.

Procedures for using each of the methods are outlined later in this section.

AXIS 700 User’s Manual Section 2: Basic Installation

Before you begin

System Privileges

Ethernet Address

Internet Address

Important!

Mapping a Host Name

to the Internet

Address

Make sure the AXIS 700 is powered on and attached to the network.

You will need administrator privileges on the Windows NT server or root privileges on the UNIX system.

Depending on the method you are using, you will need to know the Ethernet address of your AXIS 700. The Ethernet address is based upon the AXIS 700 serial number. You will find the number on the underside label.

Acquire an unused Internet address from your Network Administrator.



Do not use the Internet address used in the examples.

If you are using host names, you can map a unique host name to the acquired Internet address. Refer to your system manuals or to your Network Administrator for instructions on how to perform the name mapping on your particular system.

Note:



If the host name has not been included in the system host table, you can still perform the following instructions on how to download the Internet address. In this case, simply replace the host name entry with the Internet address wherever needed.

Section 2: Basic Installation

AXIS 700 User’s Manual

Using DHCP

Using ARP in

Windows

Follow these steps to use the DHCP method:

1. Edit or create a scope in the DHCP manager of the DHCP daemon. For Windows NT servers, refer to the “Windows NT Resource Kit” on how to do this. The entries made in this scope typically include the following parameters:

• Range of Internet addresses

•Subnet mask

• Default router Internet address

• Lease duration

• Mail server Internet address

• DNS server Internet address

• Domain name

• NTP server Internet address

2. Activate the scope.

In the AXIS 700 configuration file, DHCP is enabled by default. The Internet address and all the other settings will be downloaded automatically. You do not need to restart the AXIS 700.

In Windows 95 and Windows NT, you can download the Internet address using ARP. Perform the following commands to download the Internet address and verify the communication.

From the DOS prompt,

arp -s <Internet address> <Ethernet address> ping <Internet address>

The

Ethernet address

type the following:

equals the serial number of the AXIS 700

with each pair of digits separated by a hyphen.

Example:

arp -s 172.16.253.80 00-40-8c-11-00-86 ping 172.16.253.80

AXIS 700 User’s Manual Section 2: Basic Installation

Important!

Notes:

Using ARP in

UNIX and OS/2

The host will return

‘Reply from 172.16.253.80...’

or a similar message. This indicates that the address has been set and that the communication is established.



Windows 95 only: If the ARP table is empty, you must first ping an existing unit on your network before setting the Internet address of your AXIS 700. Type



Once the AXIS 700 has established communication using an appropriate Internet address, the

arp -a

arp/ping

to display the ARP table.

commands cannot be used to change the address. The reason for this is to avoid accidental or unauthorized changes of the Internet address. Restart the AXIS 700 to make it accept the setting of the Internet address. You can perform a restart remotely via the AXIS 700 web interface. See “Specifying System Settings ”on page 36.



When you execute the

command for the first time, the

ping

response time may be significantly longer than usual.

In UNIX and OS/2, type the following commands to download the Internet address and verify the communication:

arp -s <host name> <Ethernet or node address> temp ping <host name>

The

Ethernet address

node address

equals the AXIS 700 serial

number with each pair of digits separated by a colon.

Example:

arp -s spserv 00:40:8c:11:00:86 temp ping spserv

The host will return

‘spserv is alive’

or a similar message. This indicates that the address has been set and that communication is established.

Section 2: Basic Installation

AXIS 700 User’s Manual

Notes:

Using RARP

in UNIX



The

arp -s

command may vary between different systems. Some BSD-type systems expect the host name and Ethernet address in reverse order. IBM AIX systems require the additional argument

for Ethernet networks, e.g.

ether 00:40:8c:11:00:86 temp



Once the AXIS 700 has established communications using an appropriate Internet address, the

arp -s ether spserv

arp/ping

commands cannot be used to change the address. The reason is to avoid accidental or unauthorized change of the Internet address. Restart the AXIS 700 to make it accept the setting. You can perform a restart remotely via the AXIS 700 web interface. See “Specifying System Settings ”on page 36.



When you execute the

command for the first time, the

ping

response time may be significantly longer than usual.

Follow these steps to download the Internet address using the RARP method:

1. Append the following line to your Ethernet address table. This is

typically performed by editing the file

/etc/ethers

Example:

00:40:8c:24:c0:1c spserv

2. If necessary, update your host table and alias name databases as

required by your system.

3. Start the RARP daemon, if it is not already running. This is typically

performed using the command

rarpd -a

4. Restart the AXIS 700 to download the Internet address. You can

perform a restart remotely via the AXIS 700 web interface. See “Specifying System Settings ”on page 36.

AXIS 700 User’s Manual Section 2: Basic Installation

Using BOOTP

in UNIX

Follow these steps to download the Internet address using the BOOTP method:

1. Append the following entry to your boot table. This is typically

performed by editing the file

/etc/bootptab

where:

for Ethernet

ether

ht vm rfc1048

The Ethernet or node address, i.e. the AXIS 700 serial number

The Internet address of the AXIS 700

The subnet mask

The default router address

Example:

spserv:ht=ether:vm=rfc1048:\ :ha=00408c24c01c:ip=172.16.253.80:\ :sm=255.255.0.0:gw=172.16.253.254

2. If necessary, update your host table and alias name databases as

required by your system.

3. Start the BOOTP daemon, if it is not already running. This is

typically performed using the command

bootpd -a

4. Restart the AXIS 700 to download the Internet address, default

router address and subnet mask. You can perform a restart remotely via the AXIS 700 web interface. See “Specifying System Settings ”on page 36.

Section 2: Basic Installation

Verifying the Installation

Upon successful installation, the AXIS 700 will identify the attached scanner and display the name of the detected device. If the scanner is not supported, an error message will be displayed.

If no destinations have been specified yet, the AXIS 700 will display:

&RQQHFW XVLQJ :HE EURZVHU

If one or more destinations have already been specified, the AXIS 700 will display:

6HQG WR [[[[[[

where “

To verify the communication, you can access the AXIS 700 using a standard Web browser such as Netscape Navigator or Internet Explorer:

xxxxxx

AXIS 700 User’s Manual

” is the first destination in the destination list.

1. Place a document in the scanner.

2. Start your Web browser.

3. Enter the name or Internet address of your AXIS 700 in the location/address field. Example:

http://172.16.253.80

AXIS 700 User’s Manual Section 2: Basic Installation

4. The AXIS 700 Home Page, the Scan Document page, is displayed. Click Scan. Depending on the image format specified by the scanning profile, the Web browser will display the scanned image in an associated image viewer or ask you to save the file.

Section 2: Basic Installation

AXIS 700 User’s Manual

AXIS 700 User’s Manual Section 3: Configuring the AXIS 700

Section 3 Configuring the AXIS 700

This section describes how to configure the AXIS 700.

Before the AXIS 700 can be used for distributing documents, you must specify these settings:

• Network protocol settings

• Destinations E-mail addresses and file directories

Optionally, you can also modify these settings. However, when installing the AXIS 700 for the first time, you can simply keep the defaults.

• System settings System information, Administrator password, language, user privileges etc.

• Scanning profiles

• Paper sizes

You can configure the AXIS 700 from a standard Web browser such as Netscape Navigator or Internet Explorer. Alternatively, you can edit the configuration file using a text editor and upload the file to the AXIS 700 using FTP.

Note:

To access the AXIS 700 configuration file, you must first set the Internet address as described in “Assigning an Internet Address ”on page

17.



Online help is available on every page within the AXIS 700 web interface. The help system is stored internally in the AXIS

700.

Section 3: Configuring the AXIS 700

Accessing the Administration Pages

You can access the AXIS 700 Home Page using a standard Web browser such as Netscape Navigator or Internet Explorer.

1. Start the Web browser.

2. Enter the name or Internet address of the AXIS 700 on the

location/address line:

Example

http://172.16.253.80

3. This brings you to the AXIS 700 Home Page. Click Administration.

AXIS 700 User’s Manual

You will be prompted to enter the Server password when entering for the first time during a session. The default password is

pass

AXIS 700 User’s Manual Section 3: Configuring the AXIS 700

This page is displayed:

4. From this page you can access the Administration tools:

•This AXIS 700 - specifying system settings

• Destinations - setting up e-mail addresses and file directories

• Scanning Profiles - setting up scanning profiles

• Paper Sizes - specifying paper sizes

• Network Settings - specifying the parameters for the network

protocols used, defining external links

• Event Log - lists the latest events in the AXIS 700, e.g. error

messages

Section 3: Configuring the AXIS 700

Specifying Network Settings

You must set up the AXIS 700 for all the network protocols that you intend to use.

Click Network Settings.

AXIS 700 User’s Manual

Wizard

TCP/IP

Mail (SMTP)

External Address

Book

Detailed View

Note:

Click Wizard to enter a configuration wizard that guides you through the configuration procedures for each protocol. This is a convenient way to set up your AXIS 700 in your network environment.

Select TCP/IP and click Start to assign IP addresses.

Select Mail (SMTP) and click Start to specify the mail server that provides your e-mail facilities.

Select External Address Book and click Start to specify a source for external addresses. You can retrieve external e-mail addresses from an LDAP server or a server-based address book stored as a file. The external e-mail addresses will appear in alphabetical order together with existing destinations in the destination list on the AXIS 700 message display.

Click Detailed View to verify the settings and edit the configuration parameters. Online help is available for all parameters.



The configuration parameters are described in “The Parameter List” on page 63.

AXIS 700 User’s Manual Section 3: Configuring the AXIS 700

Specifying Destinations

Destinations are used when sending scanned images from the AXIS 700 control panel. A destination can be an e-mail address or a file on an FTP server.

1. From within the Administration pages, click Destinations.

Note:

2. The previously added e-mail and file destinations are listed in the table. Click Detail to view the detailed settings.

3. Click the Destination Name link to edit a destination in the list.

4. If you permit users to add temporary e-mail destinations, the five

most recently added ones will appear at the top of the table. You can make these temporary destinations permanent by clicking Make

Permanent .

5. To change the default settings for destinations, e.g. the default scanning profile, click Destination Defaults.

6. To delete all destinations, click Remove All Destinations.



The Destination Name is the text that will appear in the destination list on the AXIS 700 control panel.

Section 3: Configuring the AXIS 700

AXIS 700 User’s Manual

E-mail Destinations

E-mail destinations allow the users to send scanned images to e-mail addresses using the SMTP protocol.

1. Click New E-mail Destination to define a new e-mail destination.

The e-mail can include the scanned image as:

• an e-mail attachment, or

• a hyperlink (URL) to the original file

2. If you are using e-mail URLs , you must specify the location for storing the scanned images. Click URL for E-mail to specify the directory where all such images will be stored.

Note:

File Destinations



You can enter more than one e-mail destination. Separate the different entries with comma (,) or semi colon (;), e.g.

user1@company.com, user2@company.com



You can also include a list of external e-mail addresses. See “External Address Book ”on page 32.

File destinations allow the users to store scanned images in a directory on a file server using the FTP protocol.

Click New File Destination to define a new file destination.

AXIS 700 User’s Manual Section 3: Configuring the AXIS 700

The file name can be adjusted to your specific needs:

• If you have a series of image files, you can append a unique sequence number to the file name. A new image file will then be stored each time someone scans to the specified destination.

For example, if you select

as the sequence number from the

drop-down list, the first time you scan an image to the specified destination, the file will be saved as file will be saved as

filename02

etc.

filename01

. Next time the

For a directory with many files, performance will increase if you store the sequence number on the FTP server. However, to do that, the AXIS 700 must be permitted to overwrite/delete files in the specified directory.

• You can add the file extension to the file name, i.e.

. The file extension is needed for automatically launching the

pdf

tif, jpg

appropriate image viewer.

, or

Section 3: Configuring the AXIS 700

Specifying System Settings

Click This AXIS 700 to display general system information.

AXIS 700 User’s Manual

Server Password

Note:

Time Synchronization

From this page, you can click:

• Edit to change any of the system settings

• View Settings to list the current configuration settings

• Restart Server to perform a restart

• Factory Defaults to restore the factory default settings

You are recommended to set a Server password to protect the system settings. For example, you will be prompted for the password when logging in for administration via HTTP and FTP.



If you lose the Server password, you must restore the factory default settings. See “Restoring Factory Default Settings ”on page

55.

To obtain date and time information from a time synchronization source, specify an NTP server. Time stamps are used in the event log.

AXIS 700 User’s Manual Section 3: Configuring the AXIS 700

User Options

Specify what tasks the users are permitted to perform:

• Add temporary e-mail destinations

• Add temporary scanning profiles

• View documents in Web browser

• Specify the sender of scanned documents

Note:

International



All the tasks, except specifying the sender, are enabled by default.

Select the language to be used on the AXIS 700 message display. Select which measurement units to be used when displaying the list of defined paper sizes.

Specifying Scanning Profiles

A scanning profile is a combination of scanner and image parameters used when scanning. The scanning profile is optionally part of the destination definition. However, the user can override that setting by choosing another scanning profile from the AXIS 700 control panel at the moment of scanning.

The AXIS 700 can generate files in standard TIFF, JPEG and PDF format. Note that these files are merely images that do not include searchable text.

The AXIS 700 comes pre-installed with 8 standard scanning profiles to cover most needs. This table lists the predefined scanning profiles:

Name Resolution Type Image format

Color high 150 24-bit color JPEG Color low 75 24-bit color JPEG Gray high 150 4-bit grayscale TIFF/Packbits Gray low 75 4-bit grayscale TIFF/Packbits Text 300 Black/white TIFF/CCITT G.4 Text high 600 Black/white TIFF/CCITT G.4 Text low 200 Black/white TIFF/CCITT G.4 Text/Photo 300 dithered TIFF/CCITT G.4

Section 3: Configuring the AXIS 700

You can edit these profiles or create new ones to specific document types such as invoices, mailings etc.

1. Click Scanning Profiles to create and edit the scanning profiles.

2. The previously added scanning profiles are listed in the table. The

Profile Name is the text that appears in the scanning profile list on the AXIS 700 interface. Click the Profile Name link to edit an existing scanning profile.

3. Click New Profile to add a new scanning profile to the list.

4. If you permit the users to add temporary scanning profiles, the five

most recently added ones will appear in the list. You can make temporary profiles permanent by clicking Make Permanent .

5. To change the default profile settings, i.e. the paper size, click Profile Defaults and change the settings.

6. If you need to restore the predefined scanning profiles, click Restore Predefined Profiles. Note that all your current scanning profiles will

be lost.

AXIS 700 User’s Manual

Note:



Not all combinations of settings are possible. If you try to use a combination that is not valid, the AXIS 700 will display an error message.

Specifying Paper Sizes

Paper sizes define the size of the scanned image and is optionally part of the scanning profile. However, the user can override that setting by choosing another paper size from the AXIS 700 interface at the moment of scanning.

The AXIS 700 includes 12 predefined standard paper sizes to cover most needs. This table lists the predefined paper sizes:

Name Width Length

A3 11.69” 16.5 4” A4 8.27” 11.69”

AXIS 700 User’s Manual Section 3: Configuring the AXIS 700

Name Width Length

A5 5.83” 8.27” B4 9.84” 13.90” B5 6.93” 9.84” Business Card 3.74” 2.17” Executive 7.25” 10.5” Ledger 11” 17” Legal 8.5” 14” Letter 8.5” 11” Photo 3.5” x 5” 3.5” 5” Photo 4” x 6” 4” 6”

Optionally, you can edit these paper sizes or create new ones to suit your specific needs.

1. Click Paper Sizes to specify paper sizes. To edit a paper size in the list, click the Paper Size Name link. To create a new paper size, click New Paper Size.

2. If you need to restore the predefined paper sizes, click Restore Predefined Paper Sizes. Note that all your current paper sizes will

be lost.

Configuring using FTP

The AXIS 700 configuration file includes all the system parameter settings regarding network protocols, scanning profiles, paper sizes and destinations.

Follow these instructions to edit the configuration file using FTP:

Caution!



Windows 95 has a directory called ‘config’ that contains important system files. It is important to change to another directory using the configuration file from within a Windows 95 environment. Failure to do this may result in some of your system files to be overwritten.

1. In a DOS or UNIX window, type where your AXIS 700.

command before modifying your AXIS 700

ftp <Internet address>

is the name or Internet address of

Section 3: Configuring the AXIS 700

AXIS 700 User’s Manual

Note:

Notes:

2. Login using the user id

3. Type

get config.ini

and the password

root

pass

to download the configuration file to

your current directory.

4. Edit the file using your preferred text editor. In Windows 95 and Windows NT environments, you can for example use Notepad.



Do not use MS Word or similar word processor.

5. Type

put config.ini

to download the file to the AXIS 700 and

save it permanently.

6. To exit FTP, type the command



The configuration file can be used as a template when configuring

quit, bye

, or

exit

multiple scan servers.



It is sufficient to download the configuration parameters that have changed. The other parameter settings will remain unchanged.



Internet-related parameter settings cannot be changed using FTP.

AXIS 700 User’s Manual Section 4: Using the AXIS 700

Section 4 Using the AXIS 700

This section includes the following information:

• Scanning methods

• Scanning to destinations

• Scanning multiple pages

• Adding temporary destinations and scanning profiles

• Scanning parameters

• Scanning to the Web browser

• Viewing image files

Scanning Methods

The AXIS 700 supports three methods for distributing scanned documents over the network:

• Scanning to an e-mail destination

• Scanning to a file destination

• Scanning to a Web browser

You can use any or all of these methods, depending on your specific needs.

Section 4: Using the AXIS 700

AXIS 700 User’s Manual

Destinations

E-mail

File

Scanning to destinations, i.e. e-mail and file destinations, is performed directly via the AXIS 700 control panel. This is typically how the AXIS 700 will be used. However, the Administrator must first set up the destinations from the Web browser interface.

Scanning to e-mail allows sending scanned images as e-mails to anyone defined in the destination list. It makes it easy to forward image files to yourself and other persons. This method is what is now de facto called Internet faxing.

The e-mail transfer uses the Simple Mail Transfer Protocol (SMTP). The scanned image is MIME-encoded and will either be sent as an email attachment, or stored on a file server and accessible from a hyperlink in the e-mail.

If an application, e.g. an image viewer, has been associated with the image type, double-clicking on the e-mail attachment starts the appropriate application.

Scanning to file means that the scanned images are stored on a network storage device. This could be on a server, a client with a shared drive, a mainframe, or whatever device that is accessible via the network as a file system. The distribution of the image files is achieved using the File Transfer Protocol (FTP). FTP potentially enables storing of files over the Internet.

You will typically scan to a file when specific software takes care of the scanned information. Such software is for example groupware, document management and workflow systems.

All users could have a directory of their own on the FTP server to which they can send scanned information. In operating systems like Windows 95 and Windows NT, shortcuts to the directories where images are stored can be placed on the user’s desktop. This gives easy access to the scanned information.

You can also print scanned images directly from a network printer by sending the scanned image to a network print server. To do this, the print server must support FTP and include a TIFF module. Refer to the AXIS 700 Support Web for more information.

AXIS 700 User’s Manual Section 4: Using the AXIS 700

Web Browser

Scanning to a Web browser is a convenient method for users that infrequently scan or users that do not have an e-mail address. It is also useful if you want to try a number of scanning profiles.

You place the document in the scanner and access the AXIS 700 from a standard Web browser. You can then trigger scanning directly from the Web browser and save the image within the Web browser dialog. Depending on the image format used, the Web browser will display the image in an associated viewer or ask you to save the file.

Data is sent directly between the AXIS 700 and the user, i.e. peer-topeer. This results in minimum network load, and normally no data will be sent over the backbone of the network.

Scanning to Destinations

Note:



Before scanning to an e-mail address or a file, the Administrator must have set up the destinations as described in “Specifying Destinations” on page 33.

Perform these instructions from the AXIS 700 control panel:

1. The AXIS 700 display shows “ ready for use. For example:

Send to: xxxxxx

” when it is

6HQG WR $FFRXQWLQJ 'HSW

2. Use to scroll through the destination list, until you find the desired destination. Press and hold the key to autorepeat the scrolling. If n eeded, you can add e-mail destin ations temporarily. See “Adding Temporary Destinations ”on page 46.

3. If you want to send the image to more than one destination, press Enter to select each destination:

6HQG WR $FFRXQWLQJ 'HSW



4. Repeat steps 2 and 3, until all desired destinations are selected.

Section 4: Using the AXIS 700

AXIS 700 User’s Manual

Note:



Be careful not to transmit images to an unwanted destination. The scanned image will always be sent to the destination currently shown in the display, whether explicitly selected or not.

5. Optionally, press Menu to change the default settings for scanning parameters. You can select temporary settings for scanning profile, paper size and double-sided. Use to select the desired value.



Press Cancel to reset all temporary settings to the default values.

6. Insert a single page on the flatbed or a stack of paper into the sheet feeder of the attached scanner.

One single page or a stack of paper in the sheet feeder:

a. Press Send to scan and send the image to the

destination in one step.

Several separate pages:

a. Press Scan to scan each page.

b. Insert the next page and press Scan again. Repeat the

procedure until all the pages have been scanned.

Notes:

c. Press Send to transmit the image to the destination.

During the scanning this message appears on the display:

6FDQQLQJ  SOHDVH ZDLW

7. When you have pressed Send and the transfer of the scanned image is completed, the AXIS 700 is released for other users to access.



By scanning multiple pages, you can accumulate several pages into one image file. See “Multipage Image Files” on page 45.



If no operations are performed within five minutes of allocation, the AXIS 700 will return to its default settings.

AXIS 700 User’s Manual Section 4: Using the AXIS 700



The AXIS 700 keeps all temporary settings in memory for 60 seconds from the last scan, and then resets all settings to the default settings.

Multipage Image Files

Notes:

Job Separation Sheets

When scanning multiple pages, you can accumulate all the pages in one image file. This applies to the TIFF and PDF formats only. To utilize this feature, you must use a scanning profile with the Multipage Documents parameter set to All pages in one file. This is the default setting.



The JPEG format always sends each page as one separate image file.



Not all TIFF viewers support multipage image files. In this case, you must use a scanning profile with the Multipage Documents

parameter set to Separate file for each page, or use Send to scan each page.



Double-sided is only available if the scanner supports duplex scanning.

The AXIS 700 supports the job separation sheets that can be used with the Canon DR-3020 scanner. A job separation sheet inserted in a stack of paper will divide the scanning job into separate image files. Other separation pages will be ignored.

Section 4: Using the AXIS 700

Adding Temporary Destinations

If you want to send a scanned document to an e-mail destination that does not appear in the destination list on the AXIS 700 display, you can add it temporarily from the Web browser interface.

AXIS 700 User’s Manual

Note:



The Administrator might not allow users to add temporary e-mail destinations.

1. Start the Web browser.

2. Enter the name Internet address of your AXIS 700 on the location/address line:

Example

http://172.16.253.80

3. This brings you to the AXIS 700 Home Page. Click Destinations.

4. The table lists the available destinations. Click New Destination and specify the settings for the new destination.

AXIS 700 User’s Manual Section 4: Using the AXIS 700

5. Click OK to save the destination temporarily. Note that only the five most-recently added temporary destinations will appear in the destination list. Contact your Administrator if you want to add a destination permanently.

Note:



All temporary destinations disappear when the AXIS 700 is shut down or re-started.

Adding Temporary Scanning Profiles

If you have tried all the available scanning profiles and are still not satisfied with the result, you can add a temporary profile from the Web browser interface.

Note:



The Administrator might not allow users to add temporary scanning profiles.

1. Start the Web browser.

2. Enter the name or Internet address of your AXIS 700 on the location/address line:

Example

http://172.16.253.80

3. This brings you to the AXIS 700 Home Page. Click Scanning Profiles.

4. The table lists the available scanning profiles. Click New Profile and specify your settings. If you place a document in the scanner, you can click Scan to monitor the results.

5. Click OK to save the profile temporarily. Note that only the five most-recently added temporary profiles will appear in the list. Contact your Administrator if you want to add a profile permanently.

Section 4: Using the AXIS 700

AXIS 700 User’s Manual

Note:



Scanning Parameters

For each scanning job, you can specify these parameters:

• Scanning profile

• Paper size

•Double-sided

From the AXIS 700 control panel, you press Menu to scroll through the scanning menu. Use to find the desired value.

Note:

Scanning Profile



The AXIS 700 comes pre-installed with 8 standard scanning profiles designed to cover most needs. The scanning profiles are maintained by the Administrator. If you have the permission, you can define your own temporary scanning profiles. See “Adding Temporary Scanning Profiles” on page 47.

All temporary scanning profiles disappear when the AXIS 700 is shut down or re-started.

If you do not specify anything, the default settings will be used.

Select a scanning profile based on what is being scanned. Documents typically use one of the Text profiles. Pictures could use one of the Text/Photo, Gray or Color profiles.

Scanning color images to JPEG is more time consuming due to the amount of computation performed by the AXIS 700. Therefore, do not scan in higher resolution than needed, e.g. for web publishing of color images, “Color low” (75 dpi) should be sufficient.

If you intend to manipulate a scanned color image using an image editor, you are recommended to used uncompressed TIFF. Note that uncompressed TIFF may generate very large files.

AXIS 700 User’s Manual Section 4: Using the AXIS 700

Note:

This table outlines when to use the predefined scanning profiles

Name Description

Color pictures with high demand for precision. Suitable for photos,

Color high

Color low

Gray high

Gray low

Text

Text high

Text low

Text/Photo



The default scanning profile is Text.

databases, clip art in documents etc. Not suitable for web publishing, since the image is larger than what the display will show. The JPEG format cannot generate multipage files.

Color pictures suitable for web publishing, databases, clip art in documents etc. The JPEG format cannot generate multipage files.

Black/white pictures, diagrams etc. which require more detail. Generates 16 shades of gray.

Black/white pictures suitable for web publishing. Generates 16 shades of gray.

Black/white documents intended for OCR, or documents containing small text. Suitable for most kind of document scanning. This is the default scanning profile. Black/white documents containing very small text. Excellent for OCR. If the scanner does not support 600 dpi, its maximum resolution will be used instead.

Black/white documents not intended for OCR, or documents containing large text, e.g. invoices. Suitable when maximum scanning speed and minimum file size is required.

Black/white documents with pictures. The pictures are dithered to create a rasterized effect. Especially good for faxing. Not suitable for OCR. As an alternative, try a grayscale profile.

Paper Sizes

Note:

Double-sided

Note:

The AXIS 700 comes pre-installed with 11 paper sizes designed to cover most needs. See the table page 38. The paper sizes are maintained by the Administrator.



The default paper size is Letter.

If supported by the attached scanner, you can select Double-sided to scan both sides of a page simultaneously. This option is also known as duplex and may be referred to by that term in the scanner documentation.



By default double-sided is off.

Section 4: Using the AXIS 700

Scanning to the Web Browser

Follow these steps to scan to your Web browser:

1. Place the material in the scanner.

2. Start the Web browser.

3. Enter the name or Internet address of the AXIS 700 on the

location/address line:

Example

http://172.16.253.80

4. This brings you to the AXIS 700 Home Page, the Scan Document page.

AXIS 700 User’s Manual

We recommend that you add the address as a bookmark, or as a link on the department’s or workgroup’s web page.

5. Optionally change the default scanning profile.

6. Click Scan and wait for the image to appear in your Web browser.

Depending on the image format specified by the scanning profile, the Web browser will display the image in an associated viewer or ask you to save the file. For further processing, you must save the image from within the viewer as the Web browser will normally use a temporary file name.

AXIS 700 User’s Manual Section 4: Using the AXIS 700

7. If you are not satisfied with the result, you can try one of the other available profiles or set up a new one by clicking Custom >>.

8. If you have additional documents to scan, click Reserve Scanner to lock the unit for your own use and then complete the scanning from the AXIS 700 control panel.

9. Insert a single page on the flatbed or a stack of paper into the sheetfeeder of the attached scanner.

10. At the AXIS 700 control panel, continue as follows:

One single page or a stack of paper in the sheet feeder:

a. Press Send to scan and transmit the image to your Web

browser in one step.

Several separate pages:

a. Press Scan to scan each page.

b. Insert the next page and press Scan again. Repeat the

procedure until all your pages are scanned.

Notes:

c. Press Send to transmit the image to your Web browser.

During the scanning this message appears on the display:

6FDQQLQJ  SOHDVH ZDLW

11. When you have pressed Send and the transfer of the scanned image is completed, the AXIS 700 is released for other users to access.



By scanning multiple pages, you can accumulate several pages into one image file. See “Multipage Image Files” on page 45.



You must press Scan or Send on the control panel within 5 minutes. Otherwise, the operation will end automatically.

Section 4: Using the AXIS 700

Viewing Image Files

The AXIS 700 generates standard TIFF, PDF and JPEG images that are supported by most image-related applications. The AXIS 700 does not rely on any product-specific software installed on each client. Still, to be able to use the images created, you need tools for viewing and manipulating the images.

There are basically two different types of imaging tools:

• Tools optimized for image/picture editing

• Tools optimized for handling scanned documents

AXIS 700 User’s Manual

Tools for

Image/Picture Editing

Tools for Viewing,

OCR and Archiving

Acrobat Reader

Tools for image/picture editing normally supports JPEG and singleimage uncompressed TIFF. They are optimized for handling color and grayscale images. Such tools are delivered with the desktop scanners. Most tools will work, as long as JPEG and/or TIFF are supported.

Tools for viewing, OCR and archiving generally support multipage compressed TIFF, but often also JPEG. Document viewers are optimized for presenting document data in a readable format on a screen. Often suitable tools are bundled with desktop scanners. Today, tools that combine viewing and simple archiving are becoming more and more popular. These tools are delivered with Windows 95 and Windows NT.

The PDF format requires the Adobe Acrobat Reader. Acrobat Readers for Windows (3.1, 95, NT), Macintosh and UNIX can be downloaded free of charge from Adobe Systems web site http://www.adobe.com. The tool is also available on the AXIS Online CD.

AXIS 700 User’s Manual Section 4: Using the AXIS 700

Notes:

Associating Image

Formats with

Applications



When using the “Text” profiles for scanning documents, ensure that the viewing tool supports multipage CCITT G.4-compressed TIFF; this format is the most common standard for imaging and archiving of scanned documents. If your application does not support multipage documents, you can create a scanning profile that generates single page documents, or scan each page as a separate job.



When scanning pictures, e.g. for web publishing, use “Color low” or “Color high” that both create a JPEG file. The image files generated by these profiles are supported by basically all existing image editors and Web browsers.



Extensive testing of popular tools have been made to ensure that AXIS 700 is compatible with them. However, this does not guarantee compatibility with all existing tools. If you find tools that AXIS 700 does not support, we would like to know about it. You find information about how to contact us in the Preface.



For further information, including recommendations for specific tools and sample images created by the AXIS 700, see the AXIS 700 web site at http://www.axis.com/products/axis_700/

Applications are typically associated with a file format automatically during the installation procedure. If not, you are recommended to manually associate your image applications with the supported image file formats, so that double-clicking on an image icon launches the appropriate application.

In Windows 95 and NT, follow these steps to associate an application with a specific file format:

1. In Windows Explorer, click the View menu, click Options, and then click the File Types tab.

2. To create a new file type, click New Type. To modify the settings for an existing file type, click the type, and then click Edit.

3. Specify a description for the file type and the file name extension associated with this type of file.

Section 4: Using the AXIS 700

4. Click New to define an action for this file type.

AXIS 700 User’s Manual

5. In the Action field, type

. In the Application used to perform

Open

action field, specify the path to the application you want to use for opening files that have this extension.

AXIS 700 User’s Manual :

Appendix A Troubleshooting

This appendix helps you to:

• Restore factory default settings to the AXIS 700

• Interpret the AXIS 700 front panel indicators

• Interpret the AXIS 700 error messages

• Display the log file

Restoring Factory Default Settings

If required, you can restore the factory default settings to the AXIS 700, e.g. if you have lost the Server password. You can use one of these methods:

• Push button

• Web browser

•FTP

Important!



When you restore the factory default settings, all your current settings including the destinations and scanning profiles will be lost. You will need to re-assign the Internet address as described in “Assigning an Internet Address ”on page 17.

AXIS 700 User’s Manual

Push Button

Follow these steps to restore the default settings using the Push button:

1. Turn off the AXIS 700.

2. Press and hold the Push button while you switch on the AXIS 700.

Keep the Push button pressed until the Status, Busy and Network indicators flash at regular two second intervals.

Push button

3. Release the Push button and wait at least two seconds (one flash of the indicators).

4. Press and hold the Push button for at least five seconds until the Network indicator remains constantly lit.

5. The AXIS 700 is now reset to factory default settings.

Web Browser

6. Restart the AXIS 700 by turning it off and then back on again.

Follow these steps to reset to the defaults settings from a Web browser:

1. Start the Web browser.

2. Enter the name or the Internet address of the AXIS 700 in the

location/address field. The AXIS 700 Home Page is displayed.

3. Click Administration.

4. Click This AXIS 700.

5. Click Factory Defaults.

The AXIS 700 will now restart with the factory default settings.

AXIS 700 User’s Manual :

FTP

Follow these steps to restore the default settings using FTP:

1. Log in to the AXIS 700 with the command

address>,

where

address assigned to your AXIS 700.

2. You will be prompted for user id and password. Use the user id which has the default password highest priority).

3. Issue the command The unit will then automatically restart.

4. Log out using the command FTP version.

The AXIS 700 will now restart with the factory default settings.

Front Panel Indicator Conditions

The Power LED is hardware controlled and should always remain on when power is connected to the AXIS 700. The remaining LEDs are all software controlled.

pass (root

get defaults

quit, bye

to restore the default settings.

ftp <Internet

is the name or Internet

root

is the user id with the

depending on your

exit

Normal Conditions

This table shows the front panel indicators during normal conditions:

Event

Power up On On On Initial power to unit

Scanning Off On Flash Idle Off Off Flash

Flash loading Off Blink Blink

Status

LED

On Off Off Memory test Flash Off Off Self test in progress

Off Off Flash

Busy LED

Network

LED

Remarks

Network LED flashes when network traffic is present

Network LED flashes when network traffic is present During Flash loading, the Network LED blinks quickly

AXIS 700 User’s Manual

Error Conditions

Status Indicator On

This table lists a summary of error conditions:

Event

Power up On Off Off Check SCSI cable to scanner

Idle Off Off Off

Error in EEPROM Blink Off Off Consult Network Administrator Error in FLASH

PROM Error in SRAM Flash Flash Off Consult Network Administrator Error in

DRAM/DIMM DRAM/DIMM

configuration error

SW-HW combination error

Illegal serial no. Flash Flash Flash Consult Network Administrator Flash load failed Flash Off Off Consult Network Administrator

Status

LED

Off Off Off Check RJ45 cable to network

Flash Off Flash Consult Network Administrator

Flash Off Off Consult Network Administrator

Flash Flash Off Consult Network Administrator

Flash Flash Flash Consult Network Administrator

Busy LED

Network

LED

Remarks

Check RJ45 cable to network. If known network traffic, the Network LED should flash.

If the Status indicator remains on after startup, this may indicate an error. Most likely, there is a problem with the scanner communication. The message display will indicate possible error status.

Network Indicator Off

The Network indicator flashes when there is network traffic. If it remains off and you know there is network activity, check the network connection.

AXIS 700 User’s Manual :

Error and Warning Messages

This table lists the error and warning messages that might appear on the AXIS 700 message display:

Message Description

Scanner lamp failure

Scanner fuse blown Scanner compression

unit failure Scanner hardware

failure Scanner firmware failure SCSI parameter length

illegal Invalid SCSI command Invalid field in SCSI

CDB SCSI command

sequence illegal Invalid field in SCSI

parameter list

Out of memory

Unresolved name: <server name>

Not available: <server address>

Disconnected: <destination>

No valid mail recipient found

Illegal address <recipient>

No directory on: <server address>

File name missing Default file name is missing.

The lamp in the scanner is broken. See the scanner manual for instructions.

A fuse in the scanner is broken. See the scanner manual for instructions.

The image compression unit in the scanner did not work properly. Contact your AXIS 700 dealer.

The scanner reports a hardware failure. Contact your scanner supplier.

The scanner reports a software failure. Contact your scanner supplier.

The length of the SCSI command is illegal. Contact your AXIS 700 dealer.

The scanner does not support the given SCSI command. Contact your AXIS 700 dealer.

The SCSI command includes an invalid field. Contact your AXIS 700 dealer.

The scanner cannot receive the SCSI commands in the order they were sent. Contact your AXIS 700 dealer.

The SCSI parameter block includes one or several invalid fields. Contact your AXIS 700 dealer.

The scanned image contains too much data. Please try another scanning profile. If required, you can expand the RAM memory as described on the AXIS 700 Support Web.

Cannot find the Internet address mapped to <server name>.

Cannot establish communication with the server specified in <server address>. Please try again later.

Incorrect FTP server password specified for the file destination.

The connection to the destination specified in <destination> has been lost. The image transfer has been aborted.

All the selected e-mail destinations were incorrect. Incorrect e-mail address specified for the e-mail

destination. The directory specified for the file destination does not

exist.

Message Description

Write error on: <server address>

No info file on: <server address>

Paper jam

No paper in scanner

Scanner warming up

Scanner not ready Scanner not

connected Scanner not supported

Scanning failed Device is busy Please try again later.

Insufficient access rights to the directory specified for the file destination. The information file could not be stored on the FTP server. Possible reasons are lack of memory or naming conflicts. The image file will be removed. Paper jam in the scanner. Remove paper to continue scanning. No paper in the sheetfeeder. Applies to scanners without a flatbed only. The scanner lamp must reach the correct temperature and intensity. The scanner is busy. Please try again. If the error occurs repeatedly, contact your scanner supplier.

Please check the scanner connection and try again. The attached scanner is not supported. Scanning will not

work properly. An error occurred during scanning. Please refer to earlier

messages.

AXIS 700 User’s Manual

Displaying the Log File

The AXIS 700 log file automatically logs all events and errors that have occurred since the last restart. You can access the log file using one of these methods:

• Control panel

• Web browser

Control Panel

Follow these steps to display the log file from the control panel:

1. Press Menu a few times, until you reach the Advanced menu.

2. Use to find the Server log option.

3. Press Enter to enter the submenu.

4. Use to scroll through the messages.

AXIS 700 User’s Manual :

Web Browser

Follow these steps to display the log file from a Web browser:

1. Start the Web browser.

2. Enter the name or Internet address of the AXIS 700 in the

location/address field:

Example

http://172.16.253.80

3. The AXIS 700 Home Page is displayed. Click Administration.

4. Click Event Log.

The event log is displayed.

AXIS 700 User’s Manual

AXIS 700 User’s Manual Appendix B: The Parameter List

Appendix B The Parameter List

This table shows the AXIS 700 parameter list. The middle column shows the default values, when applicable. The right-hand column gives a brief description of the parameter.

Important:



The parameters are case dependant. They must be entered exactly as in the table below.

Parameter name Value Description

[Server] HardwareAddress = 00:40:8c:18:02:3c Specifies the AXIS 700 hardware address. The default

setting is the serial number.

Date = yy-mm-dd Time = hh:mm:ss FactoryDefaults = no Set this parameter to yes to reset to factory default

Restart = no Set this parameter to yes to restart the AXIS 700. TimeZone = UTC Specifies the time zone in which AXIS 700 operates. TimeSyncSource = NTP Specifies the time source for the AXIS 700. Valid values

ServerPassword = pass Specifies the Server password. The

DefaultProfile = Specifies the default scanning profile. DefaultPaperSize = letter Specifies the default paper size. TemporaryDestinations = yes Specifies if users are allowed to add temporary e-mail

TemporaryProfiles = yes Specifies if users are allowed to add temporary scanning

WebScanning = yes Specifies if users are allowed to use the Scan Document

SpecifySender = no Specifies if users are allowed to specify the sender when

settings. Note that all current settings will be lost.

NTP

None

are

Supervisor/Administrator will be prompted for this password when trying to access the AXIS 700 for administration tasks. The password is used in basically all protocols, i.e. HTTP, SNMP and FTP. Once written to the configuration file, the password will be replaced by *'s, representing each letter of the password.

destinations.

profiles.

facility. Scan Document means that the user places a document in the scanner, and then displays or saves the image via the AXIS 700 Web browser interface.

scanning from the AXIS 700 control panel.

[IP] InternetAddress = 0.0.0.0 Specifies the AXIS 700 Internet address, which must be

a unique and valid address to prevent conflicts with other network devices.

Appendix B: The Parameter List

Parameter name Value Description

DefaultRouter = 0.0.0.0 Specifies the Internet address for the default router. All

NetMask = 0.0.0.0 Specifies the subnet mask used for determining whether

BOOTPEnable = yes Enables BOOTP for setting the Internet address. RARPEnable = yes Enables RARP for setting the Internet address. DHCPEnable = yes Enables DHCP for setting the Internet address. DomainName = Specifies the name of the domain to which the AXIS 700

PrimaryDNS = 0.0.0.0 Specifies the Internet address of the primary DNS

SecondaryDNS = 0.0.0.0 Specifies the Internet address of the secondary DNS

NTPServer = Specifies the name or Internet address of the NTP

traffic directed outside the local network (according to the NetMask) is sent to the default router. Any rerouting via other routers is done automatically. The default 0.0.0.0 indicates that no default router is set.

the traffic should stay within the network or be sent via a router. For example, the normal class C mask is

255.255.255.0. The default 0.0.0.0 indicates that automatic router sensing is used.

belongs. Domain refers to a set of computers on a network that have been assigned a group name. A domain might contain two or more workgroups.

server. Used e.g. for setting up of destinations with names instead of Internet addresses.

server, should the primary be unavailable or disconnected.

server used for time synchronization.

AXIS 700 User’s Manual

[HTTP/FTP] BaseURL = www.axis.com Points to one of the Axis web sites. Used for external

ExternalLink = Specifies the URL to a customized link, e.g. to your

ExternalImage = Specifies the URL to the image that will indicate the

[SNMP] GetCommunityName = public Specifies the community that has read only access to all

TrapDestination = 0.0.0.0 Specifies the Internet Address which SNMP traps are

TrapCommunityName = public Specifies the community for all generated SNMP traps. It

links, e.g. AXIS 700 support information.

company’s web site. The link will be available from the AXIS 700 Web browser interface.

customized external link.

supported SNMP objects except WriteCommunity, SupervisorPassword and ftpPassword. It corresponds to the ReadCommunity SNMP object.

sent to. It corresponds to the TrapAddress SNMP object. Default is traps are disabled.

corresponds to the TrapCommunity SNMP object.

0.0.0.0

, which means that all SNMP

AXIS 700 User’s Manual Appendix B: The Parameter List

Parameter name Value Description

SystemContact = Optional entry which should be in plain text and may be

used to show the name of the system contact person.

SystemName = Optional entry which should be in plain text and may be

used to show the name of the system.

SystemLocation = Optional entry which should be in plain text and may be

used to show the location of the system.

AuthenticationTrap = disabled Enables or disables the SNMP authentication failure

traps. It corresponds to the snmpenableAuthenTraps (MIB-II) SNMP object.

[Clients] InformationLevel = Basic Specifies the default amount of information to be

FTPDefaultUser = anonymous If not set for a destination, this username will be used. FTPDefaultPassword = AXIS_700@any.com If not set for a destination, this password will be used.

FTPDefaultFileName = img%3i.%e If no file name has been assigned to the transmitted file,

SMTPMailServer = Specifies the name or Internet address of the server that

SMTPReplyAddress = Specifies the e-mail address of the person responsible

SMTPSubject = A scanned image Specifies the text that will appear on the Subject line of

URL FTP Server = Specifies the Internet address of the FTP server on

URL FTP User = Specifies the user name for logging on the the FTP

URL FTP Password = Specifies the password for logging on to the FTP server URL Directory = Specifies the directory on the FTP server where the

URL = Specifies an external URL to the specified directory, e.g.

transmitted with a scanned image. If not set for a destination, this setting will be used. Valid values are Nothing, Basic or Complete. Basic includes information about the AXIS 700, the connected scanner, the parameter settings used when scanning etc. Complete also includes the image-related profile settings.

This field can also contain the identity of the user transmitting the scanned image. This is useful for administrative purposes.

this name will be used. In the default file name, img%3i.%e, %3i means a 3-digit number and %e means the file extension, e.g. img001.tif

provides the e-mail facilities.

for the administration of the AXIS 700.

the e-mail containing the scanned image.

which the scanned image will be stored.

server.

image will be stored.

http://www.company.com/documents/filename or ftp://ftp.company.com/documents/filename

necessary when scanning to destinations outside your own company. If left blank, the URL will be constructed from the other fields.

. This could be

Appendix B: The Parameter List

Parameter name Value Description

[Address Book] Retreive Method = None Specifies from where the address book will be retreived.

FTP Server = Specifies the name or Internet address of the FTP

FTP User = Specifies the user name for logging on to the FTP server.

FTP Password = Specifies the password for logging on to the FTP server.

FTP Directory = Specifies the directory on the FTP server where the file

FTP File Name = Specifies the name of the file on the FTP server. LDAP Server = Specifies the name or Internet address of the LDAP

LDAP Port = Specifies the number of the TCP/IP port. LDAP Search Base = Specifies where to begin the search, e.g.

LDAP Name Field = cn Specifies the name of the field that contains the

LDAP Mail Field = mail Specifies the name of the field that contains the e-mail

LDAP Filter = Specifies an LDAP filter to reduce the length of the

None, FTP or LDAP.

server.

If left blank, the FTPDefaultUser will be used.

If left blank, the FTPDefaultPassword will be used.

is stored.

server.

o=companyname, c=countrycode

destination name.

address.

destination list, e.g. (givenName=*)

AXIS 700 User’s Manual

[International] Language = English Specifies the language used on the AXIS 700 message

Unit = inch Specifies the metric system used, e.g. for paper sizes.

[SMTP] Primary Mail Server = Specifies the name or Internet address of the SMTP mail

Secondary Mail Server = Specifies the name or Internet address of the secondary

[Profiles] Profiles = 8 Profiles0 = Profile-Text

display. Valid values are English, German, French and Spanish

Valid values are inch or cm.

server that provides the e-mail facilities for the AXIS

700. If you are using DNS, specify the name. Otherwise, specify the Internet address. E.g. mail or mail.domain.com or 192.36.253.80.

mail server, should the primary be unavailable or disconnected.

AXIS 700 User’s Manual Appendix B: The Parameter List

Parameter name Value Description

[Profile-Text] Note that the parameters in this list applies to all

profiles parameters.

Description = Specifies the name of the scanning profile. This is the

name that will appear on the AXIS 700 message display.

X-Resolution = 200 Specifies the resolution to be used for scanning in dots

per inch (dpi). Higher-resolution settings produce higher-quality scanning. However, your documents might take longer to scan. The resolutions available depend on your scanner's capabilities.

Y-Resolution = 200 Specifies the resolution to be used for scanning in dots

per inch (dpi).

Data type = Black & White Specifies data type depending on the material you are

scanning and the imaging application you intend to use.

Paper orientation = portrait Specifies how the document should be scanned. Image compression = Specifies the image compression. File format = Specifies the file format. Double-sided = single-sided Specifies whether the scanner should scan the

document on both sides of the paper. This feature is only available for scanners that support duplex scanning.

Document mode = Intensity = 50 Specifies the level of intensity. Contrast = 50 Specifies the level of contrast. The contrast is the tonal

...

gradation between the highlights, midtones and shadows in an image.

[Destinations] Destinations = x Specifies the number of destinations defined in the AXIS

700.

Destination0 =

Destination name

[ Description = Specifies the name of the file destination. This is the

Transfer method = Specifies how the scanned image should be sent. Destination = Specifies the e-mail address of the e-mail recipient. Information level = Specifies the amount of image information to be

Profile = Specifies the default scanning profile to be used. Server = Specifies the Internet address of the FTP server on

User = Specifies the username for logging on to the FTP server. Password = Specifies the password for logging on to the FTP server. File name = Specifies the file name of the scanned image. Index file = Specifies the number of digits for the sequence number.

]

Destination name

name that will appear in the destination list on the AXIS 700 message display.

included with the image. See [Clients] InformationLevel.

which the scanned image will be stored.

Appendix B: The Parameter List

Parameter name Value Description

[Paper sizes] PaperSizes = 12 Specifies the number of paper sizes defined in the AXIS

PaperSize0 = PaperSize-A3 ...

700.

AXIS 700 User’s Manual

[PaperSize-A3] = Note that the parameters in this list applies to all paper

Description = Specifies the name of the paper size. This is the name

Width = Specifies the width of the paper. Length = Specifies the length of the paper. ...

[END]

sizes parameters.

that will appear on the AXIS 700 message display.

AXIS 700 User’s Manual Appendix C: Updating the Software

Appendix C Updating the Software

The AXIS 700 software stored in Flash memory can easily be updated over the network using FTP. All software updates are free of charge. Instructions on how to carry out the update are supplied with the software update.

Obtaining the Updated Software

Your Dealer

Axis Web Site

Anonymous FTP

AxisNews

Contact your dealer to check if there has been any new issues of the software. You should have your present version numbers ready to compare against the latest software issues from Axis.

You may wish to check the Axis web site at http://www.axis.com/, where you can download the latest versions of the software.

You can also get files and information through anonymous ftp: log in to ftp.axis.com and go to the /pub/axis/ directory.

If you subscribe to the AxisNews mailing list, Axis will regularly send you newsletters about new products and updated software etc. Refer to the Axis web site on how to join the AxisNews.

Flash MemoryThe software that runs your AXIS 700

memory.

ROM memory, keeps its contents even when the power is turned off. What makes it unique is the possibility to erase its contents and write new data to it. This means that when software updates are available for your 700

any parts. The new software is simply loaded into the

AXIS 700

This is a memory chip that, like ordinary

, you can make use of them without having to replace

over the network.

is stored in Flash

AXIS

Appendix C: Updating the Software

Updating the Flash Memory

To upgrade over the network you will need the following:

• The file with the new AXIS 700 software. The name of the file is of the form software release 1.10 of the AXIS 700.

• A computer on the network with TCP/IP and FTP.

Follow these steps to upgrade the AXIS 700 software:

product-version.bin

AXIS 700 User’s Manual

, i.e.

700-1_10.bin

for

Caution!

1. Log in to the AXIS 700 with the command

address>

where

ftp <Internet

is the name or Internet

address assigned to the AXIS 700.

2. You will be prompted for user id and password. Use the user id which has the default password

3. Issue the command

4. Issue the command

<software name> 1_10.bin

bin

put <software name> flash

is the name of the new software, e.g.

to change to binary transfer mode.

pass.

where

root

700-

5. During the flash load, the AXIS 700 LCD will display the message “

Upgrading server

” and a progress bar. Wait for the flash load to finish. This normally takes 1 to 4 minutes. The unit will then automatically restart with the new AXIS 700 software.

Be careful not to interrupt the file transfer. If the transfer is interrupted, the AXIS 700 may have to be re-initialized by your dealer.

6. Log out using the command

quit, bye

depending on your

exit

FTP version.

Notes:



If you are using a window-based FTP client application such as Ws_ftp or Fetch, you must rename the new file

file>

before downloading.

flash

<software

AXIS 700 User’s Manual Appendix C: Updating the Software



You can also update the Flash memory using the flash loading port. For more information on this option, please contact your local dealer or distributor.

Appendix C: Updating the Software

AXIS 700 User’s Manual

AXIS 700 User’s Manual Appendix D: Technical Specifications

Appendix D Technical Specifications

Supported Systems

Supported

Web Browsers

Supported Protocols

Supported Scanners

Systems that support TCP/IP, Hypertext Transfer Protocol (HTTP) client (Web browser), and at least one of these protocols:

• File Transfer Protocol (FTP) server

• Simple Mail Transfer Protocol (SMTP) server

• Netscape Navigator 3.0 or higher

• Microsoft Internet Explorer 3.0 or higher

• HTTP 1.0+ and HTML 3.0+ compatible Web browsers

HTTP, FTP, SMTP, TCP, IP, ARP, RARP, BOOTP, DHCP, ICMP, SNMP, LDAP

The AXIS 700 automatically senses the brand and model of the attached scanner, if supported. No user intervention is needed. Best performance is achieved for scanners with built-in compression.

• Avision AV100CS.

• Canon DR-3020 duplex sheetfed scanner, utilizing the duplex and compression features. Support for job separation pages.

• Canon GP-215 digital copier.

• All current Fujitsu SCSI scanners up to and 3097 DG Plus, with optional compression (CMP) and image-processing (IPC) modules. Other Fujitsu SCSI scanners are supported via a generic Fujitsu driver that supports basic scanning only.

• All current and legacy HP SCSI scanners, with optional Automatic Document Feeder (ADF) or Transparency Adapter.

• Ricoh scanners IS01, IS420 and IS430. The IS420 and IS430 models utilize the compression module.

For the most recent list of supported scanners and copiers, check the AXIS 700 web site http://www.axis.com/products/axis_700/ or contact your local dealer.

Supported LDAP

Server Software

• Microsoft Exchange 5.0

• Lotus cc:Mail 8.2

• Novell GroupWise 5.2

Appendix D: Technical Specifications

AXIS 700 User’s Manual

Supported Image

Formats

Control Panel

Installation

Network

Management

• TIFF 6.0, CCITT G.3 and G.4 for black/white images, PackBits for grayscale images; both single- and multipage TIFF are supported. Uncompressed for all image types.

• JPEG File Interchange Format (JFIF) for single-page images.

• Adobe PDF 1.2, CCITT G.4 for black/white images, JPEG compression for color and grayscale images; both single- and multipage PDF are supported.

Alphanumeric LCD display with 2 rows by 16 characters, sidescrollable by 40 characters. English, German, French and Spanish text available.

4 LED indicators signaling Status, Busy, Network, and Power.

7 keys for Menu, Up, Down, Enter, Send, Scan, and Cancel.

Menu for selecting Destination, Scanning profile, Paper size, and Double-sided. Multiple selection of destinations is possible. Error log.

Internet address set from control panel or with ARP, RARP, BOOTP or DHCP. For scanning to e-mail and file destinations, the destinations must be set up from a Web browser, or downloaded via LDAP or from an FTP server.

Configuration and Administration via a Web browser.

SNMP MIB-II

Security

Number of

Destinations

Software Updates

Administrator’s login for configuration and administration.

Administrator specifies which destinations should be accessible and whether users are allowed to add temporary e-mail destinations.

Possible to set a default destination (and optionally no other) for fixed application use.

Depending on the length of the addresses, the Administrator can define 50-100 destinations within the AXIS 700. The maximum number is limited by the EEPROM memory. If using LDAP or server-based address lists, the number of destinations is not limited.

Flash memory allows central and remote updating of the AXIS 700 software over the network using FTP.

AXIS 700 User’s Manual Appendix D: Technical Specifications

Hardware

Logical Connection

Attachments

Network Connectors

Optional Accessories

Power supply

Dimensions

Weight

Environmental

CPU: 32 bit RISC Controller (AXIS ETRAX) Flash memory: 2 Mbytes RAM: 2 Mbytes EEPROM: 8 kbytes

IEEE 802.2, IEEE 802.3, SNAP and Ethernet II frame types simultaneously.

10baseT (twisted pair) and 10base2 (thin) for Ethernet

SCSI cable: 50 pin high-density shielded (micro-D) SCSI cable: 50 pin high-density shielded to 50 pin shielded lowdensity (Centronics)

12V DC (36VA), via external power unit (AXIS PS-C) or 12V DC (13,2VA), via external power unit (AXIS PS-E)

Height: 1.7 in (4.3 cm) Width: 5.9 in (14.9 cm) Depth: 8.8 in (22.4 cm)

1.5 lbs (0.7 kg)

Temperature: 40-105°F (5-40°C) Humidity: 20-80% RHG, noncondensing

Approvals

EMC

Safety

Warranty

FCC Subpart B, Class A; CE EN 55022/1994, EN 50082-1/1992.

EN 60950, UL, CSA

3 years. 5 years if a member of the Axis User Group.

All specifications are subject to change without prior notice.

Appendix D: Technical Specifications

AXIS 700 User’s Manual

AXIS 700 User’s Manual Appendix E: Glossary

Appendix E Glossary

ADF Automatic Document Feeder.

AIX Advanced Interactive eXecutive. A version of the UNIX operating

system from IBM that runs on various IBM computers including Mainframe systems.

ARP Address Resolution Protocol. A protocol within TCP/IP networks

that allows a host to find the physical address of a node on the same network.

BOOTP Boot Protocol. A TCP/IP protocol, which allows an Internet node to

discover certain startup information such as its Internet address.

BSD Berkeley Software Distribution. The University of California,

Berkeley additions to the UNIX operating system.

CCITT G.4 The most common format for compressed TIFF files. Used for

viewing and archiving of scanned documents.

CMIP Common Management and Information Protocol.

DHCP Dynamic Host Configuration Protocol. A system based on network

interface card addresses, which is used to allocate Internet addresses and other configuration information for networked systems.

dither A method to obtain a rasterized effect for pictures, especially scanned

photos.

DNS Domain Name System. A hierarchical naming system that uses a

combination of text names separated by periods to create a unique name.

duplex A scanner/printer with the capability to scan/print both sides of a page

simultaneously.

Appendix E: Glossary

FTP File Transfer Protocol. The TCP/IP protocol used for transferring files

HTML Hypertext Markup Language. A standard hypertext language used to

HTTP Hypertext Transfer Protocol. The TCP/IP protocol for web based

IP Internet Protocol. The TCP/IP session-layer protocol that regulates

JFIF JPEG File Interchange Format. Format for storing bitmap images.

JPEG Joint Photographic Experts Group. Compression type for color and

AXIS 700 User’s Manual

between computers on a network.

create web pages and other hypertext documents.

communication, e.g. Web browsers.

packet forwarding by tracking Internet addresses, routing outgoing messages, and recognizing incoming messages.

greyscale bitmap images.

LCD Liquid Crystal Display.

LDAP Lightweight Directory Access Protocol. A protocol for accessing on-

line directory services.

LED Light Emitting Diode.

MIB Management Information Base. A database of network configuration

information used by SNMP and CMIP to monitor or change network settings.

MIME Multipurpose Internet Mail Extension. Enables transmission of e-mail

containing non-English characters as well as attachments such as image files.

NIS Network Information Services. The security and file-access databases

on UNIX systems, previously known as Yellow Pages.

OCR Optical Character Recognition. A technology that converts scanned

documents into editable and searchable text.

AXIS 700 User’s Manual Appendix E: Glossary

PDF Portable Document Format. A format for cross-platform distribution

of electronic documents. Can be viewed by anyone that has Acrobat Reader from Adobe installed.

RARP Reverse Address Resolution Protocol. A TCP/IP protocol governing

the translation of a Data-Link Control (DLC) address to an Internet address.

RISC Reduced Instruction Set Computing. A processor that recognizes only

a limited number of assembly-language instructions.

SCSI Small Computer System Interface. A high-speed parallel interface,

used to connect a computer to peripheral devices using just one port.

SMTP Simple Mail Transfer Protocol. The TCP/IP protocol for exchanging

e-mail.

SNMP Simple Network Management Protocol. A TCP/IP protocol used to

manage and monitor nodes on a network.

TCP Transmission Control Protocol. The connection-oriented, transport-

level protocol used in the TCP/IP suite of protocols.

TIFF Tagged Image File Format. Format for storing bit-mapped images.

Typically used for scanned documents and uncompressed images.

UNIX A 32-bit multitasking, multiuser operating system originally

developed by AT&T.

URL Uniform Resource Locator. A way of specifying the location of

publicly available information on the Internet.

UTC Universal Time Coordinated

YP Yellow Pages. The security and file-access databases on UNIX systems.

These databases are now known as Network Information Services.

Appendix E: Glossary

AXIS 700 User’s Manual

AXIS 700 User’s Manual Index

Index

address book 32 Administration tools 30 Advanced menu 19, 60 AIX systems 24 archiving 52 ARP

OS/2 23 UNIX 23

Windows 22 assigning an Internet address 17 associating image formats 53 attachments in e-mails 34 AXIS Online CD 12 Axis User Group 4, 75 Axis WWW Home Page 69

BOOTP 25 Busy indicator 14, 57

CCITT G.4 37, 53 color 37, 52 configuration

administration 30

destinations 33

paper sizes 38

scanning profiles 36, 38

using FTP 39

default router address 18 default settings 55

destination settings 33 DHCP 22 double-sided 49 duplex 49

e-mail destinations 34 e-mail URLs 34 error conditions 58 error log 60 ETRAX processor 9 external e-mail addresses 32

factory default settings 55 file destinations 34 file extension 35 file formats 37, 52 Flash memory 9, 69 front panel indicators 13, 57 FTP 39

grayscale 37, 52

image editing 52 image formats 37, 52 image viewers 52 indicators 13 Internet address 17

ARP 22, 23 BOOTP 25 control panel 17

Index

AXIS 700 User’s Manual

DHCP 22

RARP 24

job separation sheets 45 JPEG 37, 52

language 37 LDAP server 32, 73 log file 60

measurement units 37 multipage image files 45

net mask 18 Network indicator 14 network settings 32

OCR 52

paper sizes 38, 49 parameter list 63 password 36 PDF 52 photo 37, 39 picture editing 52 Power indicator 14, 57 predefined paper sizes 38 predefined scanning profiles 37 profile settings 36, 38 protocol settings 32 Push button 56

RARP 24 resolution 37 restoring default settings 55

scanning parameters 48 scanning profiles 36, 38, 48 scanning to destinations 42, 43 scanning to e-mail 42, 43 scanning to file 42, 43 scanning to print servers 42 scanning to Web browser 43, 50 sequence numbers 35 Server log 60 Server password 30, 36 setting Internet address 17

ARP 22, 23 BOOTP 25 control panel 17 DHCP 22

RARP 24 setting up destinations 33 setting up paper sizes 38 setting up scanning profiles 36, 38 SMTP 42 specifying scanning parameters 48 Status indicator 13, 57 subnet mask 18 supported scanners 73 system settings 36

temporary e-mail destinations 33, 37, 46 temporary scanning profiles 37, 47 Text profile 37 TIFF 37, 52

AXIS 700 User’s Manual Index

time synchronization 36

URL for e-mail 34

viewing image files 52

wizard 32

Axis 700 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Preface

Table of Contents

Section 1 Introduction

The AXIS 700 Network Scan Server

Features and Benefits

Section 2 Basic Installation

Hardware Inventory

Physical Description

Connecting the AXIS 700 to the Scanner

Connecting the AXIS 700 to the Network

Assigning an Internet Address

Verifying the Installation

Section 3 Configuring the AXIS 700

Accessing the Administration Pages

Specifying Network Settings

Specifying Destinations

Specifying System Settings

Specifying Scanning Profiles

Specifying Paper Sizes

Configuring using FTP

Section 4 Using the AXIS 700

Scanning Methods

Scanning to Destinations

Adding Temporary Destinations

Adding Temporary Scanning Profiles

Scanning Parameters

Scanning to the Web Browser

Viewing Image Files

Appendix A Troubleshooting

Restoring Factory Default Settings

Front Panel Indicator Conditions

Error and Warning Messages

Displaying the Log File

Appendix B The Parameter List

Appendix C Updating the Software

Obtaining the Updated Software

Updating the Flash Memory

Appendix D Technical Specifications

Appendix E Glossary

Index