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Adding Interactivity to Microsoft Teams Rooms
with Avocor Interactive Flat Panel Displays
Connecting, configuring, and deploying Avocor Interactive Flat Panel Displays
with Microsoft Teams Room Systems
Revision 4 – July 20, 2020
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Contents
1. Overview – Interactive Microsoft Teams Rooms .................................................................. 3
1.1 Requirements and Connections ...................................................................................... 4
1.2 Configuring the MTR System for Interactivity .................................................................. 4
1.2.1 Enable Microsoft Whiteboard Web for your tenant ................................................ 4
1.2.2 Enable 1080p/60Hz video mode ............................................................................... 4
1.2.3 Calibrate the screen for pen or touch input ........................................................... 5
2. Focus on Microsoft Teams Room Interactivity ..................................................................... 7
2.1 Current Features ................................................................................................................ 7
2.1.1 Whiteboard Shared from Microsoft Teams Client App ........................................... 7
2.2 Future Enhancements ....................................................................................................... 9
3. Deploying Interactive Teams Room Systems with Avocor ............................................... 10
3.1 Choose your Microsoft Teams Room System ............................................................... 10
3.2 Choose your Avocor Interactive Flat Panel Display .................................................... 11
3.2.1 Display Size ................................................................................................................. 11
3.2.2 Display Technology ................................................................................................... 11
3.2.3 Room Budget ............................................................................................................. 12
3.3 Installing Interactive Displays .......................................................................................... 12
3.3.1 Mount and Cart Selection ....................................................................................... 12
3.3.2 Display Installation ..................................................................................................... 12
4. Links to Resources .................................................................................................................. 14
4.1 Microsoft Resources ......................................................................................................... 14
4.2 Avocor Resources ............................................................................................................ 14
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1. Overview – Interactive Microsoft Teams Rooms
The Microsoft Teams Room (MTR) platform brings Microsoft Teams meetings to
conference rooms of all sizes. The MTR software experience is hosted by certified, MTRimaged computer hardware with audio and video conferencing supported by a range
of certified solutions from companies like Lenovo, Logitech, Crestron, HP, Yealink and
others.
In 2019, Microsoft added support for Teams Whiteboarding to MTR software, enabling
interactive collaboration in MTR-enabled meeting rooms.
Adding Avocor IFPDs to MTR solutions requires
an additional USB connection between the
MTR-imaged computer and the display to
activate touch. However, there are a few
additional steps required to get the system
properly configured for interactivity in the
Teams meeting room.
This document will describe what you’ll need
to activate MTR interactivity in meeting
rooms with Avocor, and important
configuration considerations.
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1.1 Requirements and Connections
The following components and connections are required to enable the interactive
features of Microsoft Teams Rooms:
• MTR-imaged computer running Microsoft Teams Room version 4.2.4.0 or later
• Avocor interactive flat panel display (IFPD) connected to MTR computer via
video (HDMI, DisplayPort) and USB
• Ability to log into the Admin account on the MTR computer
• USB keyboard connected to the MTR computer for initial setup
1.2 Configuring the MTR System for Interactivity
Three important steps are required to configure Microsoft Teams Rooms to support
Teams Whiteboarding and to deliver a great user experience.
1.2.1 Enable Microsoft Whiteboard Web for your tenant
To take advantage of Microsoft Whiteboard during Teams Meetings, it must be enabled
for your organization’s Office 365 tenant. Check with your Office 365 administrator to
ensure Whiteboard is enabled, if it is not instructions for enabling it are available here.
1.2.2 Enable 1080p/60Hz video mode
Microsoft recommends that the front-of-room display resolution in Microsoft Teams
Rooms not exceed 1920x1080p. Avocor displays natively support up to 4k/60Hz - to limit
display resolution to 1080p/60Hz use the Avocor remote control to access the settings of
the Avocor IFPD.
1. Click the Menu button on the Avocor remote control.
2. Use the Down Navigation Arrow to scroll down to Adv. Settings.
3. Use the Right Navigation Arrow to enter Adv. Settings, and the Down Navigati
Arrow to select EDID Switch, and click OK.
4. Use the Down Navigation Arrow to select the video input connected to the MT
computer, select that input using
the Right Navigation Arrow, and
use the Up/Down Navigati
Arrow to select 1080p.
5. Use the Back/Exit button to exit
and close the onscreen menu.
on
on
R
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1.2.3 Calibrate the screen for pen or touch input
In order to configure a front of room display as a touch device, you should:
1. Connect a USB keyboard to the MTR computer.
2. Log out of the MTR software and log into the Administrator account.
o On the MTR controller, click “More” and then click “Settings”
o Input the Administrator password
o Select “Windows Settings” and “Go to Admin Sign-in”
o The MTR computer will log out of MTR and the Windows 10 login screen will
be presented.
o Select “Administrator” account and input the password
3. Calibrate pen and touch settings.
o In the Search Box on the Windows Task Bar, search for and open the
“Calibrate the screen for pen or touch input” feature of Windows Control
Panel.
o In “Configure” section of the Tablet PC Settings dialog box, click “Setup”
and then select “Pen Input” in the pop-up window.
§ A message will appear on each screen (one at a time) instructin
you to tap the screen with the tablet pen to set it as the Tablet PC
sc
reen.
§ When this message appears on the Avocor IFPD, tap the screen
with the included stylus, and when the screen changes press Enter
on the connected keyboard to move to the next screen.
• If any non-interactive displays are being used, press Enter to
skip.
§ When this message appears on the MTR controller, press Enter to
skip (Tap does not utilize a stylus for input).
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o Click “Setup” in the “Configure” section again, but this time select “Touch
Input” in the pop-up window.
§ A message will appear on each screen (one at a time) instructin
you to tap the screen with a single finger to identify it as the
touchscreen.
§ Tap the screen displaying this message with your finger as
instructed, and press Enter on the connected keyboard t
proceed. Repeat this for all interactive displays, including the
Avocor IFPD and the MTR controller.
• If any non-interactive displays are being used, press Enter to
skip.
o
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2. Focus on Microsoft Teams Room Interactivity
2.1 Current Features
2.1.1 Whiteboard Shared from Microsoft Teams Client App
Starting with the July 2019 Microsoft Teams Room update (build 4.0.105.0), MTRs can
receive and render Microsoft Whiteboard on front of room displays when shared from
the Windows 10/Mac/Web Microsoft Teams Client App during ad-hoc or scheduled
meetings (Whiteboard is not enabled for use during Teams calls).
Starting a Microsoft Whiteboard session from the Teams Client App is as simple as
sharing other content into a Teams Meeting. Once joined to the meeting,
1. On the Teams Meeting control bar, click the Share button.
2. On the far right in the content category titled “Whiteboard,” click the Microsoft
Whiteboard button.
3. A new Microsoft Whiteboard will be created, and the Teams Meetin
participants will be joined into it.
g
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4. All meeting participants can contribute to the Microsoft Whiteboard session
including people in meeting rooms with interactive display-equipped MTRs.
Note: The Microsoft Teams Client App has integrated a simplified version of the
Microsoft Whiteboard application– controls are limited to being able to select
among four pen colors, the eraser, or turning the pen “off” to scan around the
Whiteboard.
• Users can utilize the expanded capabilities of the full Microsoft
Whiteboard application during the meeting by clicking the “Open in app”
button in the integrated Teams Whiteboard interface, or by opening t
Microsoft Whiteboard application and opening the Whiteboard
,
he
5. The Whiteboard that is generated by the Teams user during the meeting is
available for future access by the meeting participants in two locations:
• Via the Teams Chat entry associated with the meeting. Meetings that
included a Whiteboard will show a corresponding tab where the
Whiteboard from that meeting can be re-accessed in the Teams client.
• Via the Microsoft Whiteboard application, where the Whiteboard from t
meeting will be listed among the Whiteboard documents associated with
their Office 365 account.
he
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By saving a full “ink” version of these Whiteboards in both Teams and Microsoft
Whiteboard applications, people can easily refer to and continue to iterate on
ideas generated during Teams meetings.
2.2 Future Enhancements
The release notes and comments for MTR build 4.0.105.0 provide a preview of two
additional features Microsoft is planning to add in future software releases to enhance
the front-of-room touch capabilities of MTRs. These include:
• Front-of-Room Presentation Control – allows a presenter the ability to control
PowerPoint using the front-of-room interactive display, removing the need to use
a presentation remote or keep their laptop within reach
• Whiteboard Initiated from MTR Console – allows people in an MTR-equi
room the alternative to start a Whiteboard session directly from the MTR control
panel
pped
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3. Deploying Interactive Teams Room Systems with Avocor
3.1 Choose your Microsoft Teams Room System
MTRs are more than just the pre-configured compute and controller – including the right
audio and camera solution is critical to properly equipping your meeting spaces.
Microsoft provides this information on their Microsoft Teams devices site, helping make
decisions about the best devices to use with Teams when on the go, in a personal
environment, or in shared spaces. This valuable reference will help guide you to the
right solutions to consider for meeting rooms of various sizes and purposes.
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3.2 Choose your Avocor Interactive Flat Panel Display
Display Size
Room Size
65”
Huddle/Focus/Small
75”
Small to Midsize
86”
Midsize to Large
65”
75”
86”
Reviewing Detailed Content
13’
14.5’
16’
Viewing Presentations
19.5’
22’
24.5’
Video Conferencing
26’
30’
32.5’
When choosing the Avocor interactive flat panel display (IFPD) to combine with a
Microsoft Teams Room system, there are a few important considerations.
3.2.1 Display Size
With 65-inch, 75-inch, and 86-inch sizes available, think about the size of the room you
are equipping, how it will be used, and how far away people will be positioned.
At a high level, Avocor IFDP sizes can be matched to commonly referred room sizes,
which line up intuitively with the shared spaces described above:
At a more detailed level, think about how the room will be used – is this primarily a
video conferencing space, or will content be shared in the form of presentations or
detailed collaboration? With these use cases in mind, think about the size of the room
and how far away participants might be positioned in the room.
This chart offers guidance regarding the farthest a viewer should be from a display for
these typical use cases (all distances approximate):
3.2.2 Display Technology
Avocor offers two display lines, based on two different interactive sensing technologies,
that can bring interactivity to MTRs.
• The E-series utilizes advanced Infra-Red (IR), which employs an array of LED lights
and sensors in the bezel that surrounds the display to determine where t
screen is being touched. This is a mature, affordable technology that performs
well in video conferencing-centric scenarios.
• The F-series utilizes FlatFrog InGlass technology, that utilizes optical emitter and
detectors around the periphery of the display to create and light fan-grid in front
of the screen, providing fast and highly detailed touch sensing. InGlass is a highperformance technology that can support highly interactive applications as well
as video conferencing-centric experiences.
Both lines utilize bonded glass, which minimizes the parallax effect people experience
when writing on displays (due to the separation of where the ink appears, and the
surface being physically interacted with). They also feature a matte-finish glass surface,
minimizing glare and providing texture that combines with the included hard-tip styluses
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to deliver a natural, intuitive writing experience. The matte finish also makes it
65” Display
75” Display
86” Display
VESA Mount Pattern (mm)
600 x 400
800 x 400
Weight (lbs)
94-108
120-138
149-168
Weight (kg)
42-49
54-62
67-76
comfortable to conveniently draw on the display with your finger.
3.2.3 Room Budget
Avocor’s two display lines also accommodate a range of conference room technology
budgets. The E-series line offers affordable performance for video conferencing-centric
environments where whiteboarding and annotation the primary modes of interaction,
while the F-series offers the highest performance where multiple users are interacting or
rich content like 3D models are being manipulated.
3.3 Installing Interactive Displays
There are a few details to consider when planning for and installing your Avocor
interactive flat panel display.
3.3.1 Mount and Cart Selection
One important aspect of deploying an interactive MTR solution is to choose the right
wall mount or mobile cart for your system – so first determine if the system will be
dedicated to a specific meeting room (and therefore wall mounted) or if it will be able
to be moved to various rooms before use (and there more installed on a mobile cart).
Next, check the VESA mounting pattern and weight requirement for the Avocor display
you will be deploying. Model-level details are available in the Avocor product
datasheets, but this table provides general guidance for mount or cart selection.
Avocor recommended mount and cart partners include:
• Chief (Legrand Mount Finder)
• Heckler Design
• Peerless
• Salamander Design
3.3.2 Display Installation
In typical meeting room environments geared toward conferencing and collaboration
applications, mounting the display so that the center of the screen is approximately
1.38 meters or 4.5 feet above the floor is a good starting point. This might be slightly
lower than usual conference room display mounting heights – this is to allow
participants of varying heights to interact with as much of the display surface as
possible.
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Additionally, height may require additional consideration and adjustment to optimize
the downward-viewing angle of cameras installed above the display. An alternative
camera installation location to the side of the display may also be considered, but
below-display locations are not recommended as people interacting with the display
are likely to block the view of the room.
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4. Links to Resources
This section includes links to helpful resources from Microsoft, Logitech and Avocor if you
are interested in more information on Microsoft Teams, the Logitech Tap room solutions,
or the Avocor interactive display portfolio.
4.1 Microsoft Resources
Microsoft Teams Rooms documentation
Microsoft Teams Blog
Microsoft Teams Rooms requirements
Microsoft Overview of Whiteboard in Microsoft Teams
Microsoft Teams Rooms 4.0.105.0 Release Notes
Enable Microsoft Whiteboard for your organization
Microsoft Teams Devices Catalog
4.2 Avocor Resources
Avocor F50 Interactive Flat Panel Display product family
Avocor E20 Interactive Flat Panel Display product family
Avocor E10 Interactive Flat Panel Display product family
Avocor Knowledge Base
© 2020 Avocor – All rights reserved. www.avocor.com
All trademarks mentioned are the property of their respective owners.
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