Benutzerhandbuch
User’s guide
Manual de usuario
Manuel utilisateur
Manuale d’uso
Gebruikersdocumentatie
T3 (IP) Compact
connected to Integral 5
Contents
Contents
Familiarize yourself with your telephone
Important notes ......................................................................................................... 4
Your T3 Compact at a glance ................................................................................... 9
All keys at a glance ................................................................................................. 10
Basic rules of operation .......................................................................................... 11
Commissioning your T3 IP telephone (only T3 IP) ................................................. 14
Making calls as usual
Accepting Calls ....................................................................................................... 17
Calling someone ..................................................................................................... 20
Create Numerous Connections .............................................................................. 26
Monitoring and handsfree ....................................................................................... 30
Making calls with ease
Use call list ............................................................................................................. 33
Routing calls ........................................................................................................... 38
Using the phone book ............................................................................................. 46
Let’s remind ourselves (appointments) ................................................................... 51
View charges* ......................................................................................................... 58
Locking phone ........................................................................................................ 61
Send and receive messages .................................................................................. 63
Outside business hours (night service)* ................................................................. 67
Phoning with Partners ............................................................................................ 68
Mobile system subscribers (MMA) ......................................................................... 69
Use conference room ............................................................................................. 75
Customizing the telephone
Setting audio, contrast and language ..................................................................... 81
Placing functions / call numbers on keys ................................................................ 88
Changing general settings ...................................................................................... 95
Settings for your telephone system ...................................................................... 122
IP-specific settings ................................................................................................ 130
Add-on equipment*
Links* .................................................................................................................... 137
The DSS Module .................................................................................................. 139
Headset ................................................................................................................ 141
Extras for your telephone
Hotel functions* .................................................................................................... 144
2
Contents
Look it up whenever in doubt
Overview of telephone functions ...........................................................................153
Messages on the display .......................................................................................157
Ringing and handset tones ....................................................................................158
Symbols on the display .........................................................................................160
Table of characters ................................................................................................161
Menu overview ......................................................................................................162
Troubleshooting .....................................................................................................165
Index ......................................................................................................................166
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Familiarize yourself with your telephone
Important notes
Important notes
Familiarize yourself with your telephone
Which systems can you connect your telephone to?
This telephone is only intended to be connected to Avaya PBX systems. It must not
be connected directly to a PSTN.
Declaration of conformity (T3)
We, Avaya GmbH & Co. KG, declare that the T3 Compact telephone complies with
the basic requirements and other relevant rules in accordance with EU directive
1999/5/EU (radio and telecommunication terminal equipment, R&TTE).
This telephone is intended for connection to digital interfaces of Avaya systems and
meets the fundamental requirements formulated in EU directive 1999/5/EU (Radio
and Telecommunication Terminal Equipment, R&TTE).
The design of this telephone makes it unsuitable for direct operation on interfaces of
public telephone networks.
When using links and DSS modules:
This link / DSS module is intended for connection to T3 telephones and meets the
fundamental requirements of EC directive 1999/5/EC (Radio and Telecommunication
Terminal Equipment, R&TTE).
The design of this Link/DSS module makes it suitable for use with T3 telephones
only.
If any problems should occur during operation, please initially contact your specialist
dealer or your system administrator.
The complete declaration of conformity can be requested at the following Internet
address:
for "Conformity" in the index.
http://www.avaya.de/gcm/emea/de/includedcontent/conformity.htm or look
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Familiarize yourself with your telephone
Important notes
Declaration of Conformity (T3 IP)
We, Avaya GmbH & Co. KG, declare that the T3 IP Compact telephone complies
with the basic requirements and other relevant rules in accordance with EU directive
1999/5/EU (radio and telecommunication terminal equipment, R&TTE).
This telephone is intended for connection to Ethernet/LAN interfaces of IP-capable
Avaya telecommunications systems and fulfils the basic requirements of Directive
1999/5/EU (R&TTE).
Avaya cannot guarantee successful operation of the telephone in LAN or Intranet
environments in which no Avaya system is present.
If any problems should occur during operation, please initially contact your specialist
dealer or your system administrator.
The complete declaration of conformity can be requested at the following Internet
address: http://www.avaya.de/gcm/emea/de/includedcontent/conformity.htm or look
for "Conformity" in the index.
5
Familiarize yourself with your telephone
Important notes
Software License
License
USE OR INSTALLATION OF THE PRODUCT INDICATES End User’s acceptance of
the GENERAL LICENSE TERMS AVAILABLE ON THE AVAYA WEBSITE AT
http://support.avaya.com/LicenseInfo/. ("GENERAL LICENSE TERMS").
If you do not wish to be bound by these terms, you must return the product(s) to the
point of purchase withing ten (10) days of delivery for a refund or credit. IN ADDI
TION TO THE GENERAL LICENSE TERMS, THE FOLLOWING LICENSE TERMS
AND RESTRICTIONS APPLY TO THE PRODUCT.
Avaya grants End User a license within the scope of the license types described
below. The applicable number of licenses and units of capacity for which the license
is granted will be one (1), unless a different number of licenses or units of capacity is
specified in the Documentation or other materials available to End User. "Designated
Processor" means a single stand-alone computing device. "Server" means a Desig
nated Processor that hosts a software application to be accessed by multiple users.
"Software" means the computer programs in object code, originally licensed by
Avaya and ultimately utilized by End User, whether as stand-alone Products or preinstalled on Hardware. "Hardware" means the standard hardware Products, origi
nally sold by Avaya and ultimately utilized by End User.
License Type(s):
Designated System(s) License (DS). End User may install and use each copy of the
Software on only one Designated Processor, unless a different number of Designated Processors is indicated in the Documentation or other materials available to
End User. Avaya may require the Designated Processor(s) to be identified by type,
serial number, feature key, location or other specific designation, or to be provided by
End User to Avaya through electronic means established by Avaya specifically for
this purpose.
Third-party Components
Certain software programs or portions thereof included in the Product may contain
software distributed under third party agreements ("Third Party Components"), which
may contain terms that expand or limit rights to use certain portions of the Product
("Third Party Terms"). Information identifying Third Party Components and the Third
Party Terms that apply to them is available on Avaya’s web site at:
http://support.avaya.com/ThirdPartyLicense/
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Familiarize yourself with your telephone
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Important notes
Which system is your telephone connected to?
You can find out the type of Avaya system to which your telephone is connected as
follows:
• When you log in for the first time (for T3 IP telephones only)
• Integral 5 and IP Office: First, a login window appears where you need to
enter your extension number and your PIN. In IP Office, a message then
appears showing brief information on the system and software version.
• Integral Enterprise: No login window appears
• In an operational telephone
Press the "Menu" function key during a call or with the handset off-hook.
• Integral 5: The display remains unchanged.
• IP Office: The menu displayed contains the "Group status" option.
• Integral Enterprise: The "Info" display appears or menu displayed contains the
"Info" option.
Hints for the location of the phone
Place the telephone on a non-slip surface, especially if the furniture is new or has
recently been cleaned or polished. Varnishes or cleaning agents may contain sub
stances which soften the pads on the underside of the telephone and the pads could
then mark your furniture. Avaya cannot assume liability for damage of this kind.
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Repairs
The telephone set may only be opened or repaired by qualified technicians. Do not
open the telephone yourself. This could otherwise result in damage to the telephone,
making it inoperable.
What you should definitely read
You should definitely read the following sections. These sections explain all the parts
of your telephone. You will find out how to use your telephone.
Overview of your telephone (→ p. 9)
Basic rules of operation (→ p. 11)
Note
• You will often find this information line at the end of a section or chapter. It contains
additional information that will help you to make better use of the functions.
7
Familiarize yourself with your telephone
Important notes
Additional functions
Functions marked by a * are not standard features of your telephone.
Other functions may be disabled or – depending on the system software – not avail-
able. Please consult your system administrator if you want to use any of these functions.
... telephoning made easy
You can make the following settings immediately or during your first telephone calls:
•The volume (→ p. 82) for ringing and for the receiver to suit your surroundings.
• Adapt the contrast on the display (→ p. 82) to suit the lighting conditions where
you are working.
• Select which Language (→ p. 87) all display information is to appear in. The
available languages are English, French and German.
• Save frequently used call numbers to a personal Phone book (→ p. 46). You can
modify personal phone book entries yourself.
User manual in other languages
Would you prefer to read these operating instructions in a different language? Go to
the Avaya Support page at http://support.avaya.com where you can access our list
of documents. Look there to find out whether the language version you want is avail
able for download.
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Dispose of waste equipment properly - the environment will thank you for it
Waste electrical and electronic equipment bearing this symbol may
contain substances that are dangerous to humans and the environment. For this reason, you must not dispose of such equipment together with unsorted municipal (domestic) waste. To protect our
environment, pubic collection points are available at which you can
dispose of waste electrical and electronic equipment that bears this
symbol.
To prevent these substances from spreading in our environment and
reduce the pollution of natural resources, you can also take part in the
Avaya take-back scheme for waste equipment. Under this scheme,
the materials in the waste equipment will be recovered in a proper pro
fessional manner with individual components being re-used.
8
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Familiarize yourself with your telephone
Your T3 Compact at a glance
Your T3 Compact at a glance
1 Display
2 Call display
3 Function keys (some of them with LEDs)
4 Clear key
5 Arrow keys for navigating within the display
6 OK key
7 Escape key
8 Digit keys with letters
9 Volume/contrast keys
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Familiarize yourself with your telephone
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All keys at a glance
All keys at a glance
... Digit keys with letters: For dialling call numbers and entering
codes and text. The alphabetic labelling allows you to dial using letters (vanity numbers).
Star and hash: For special functions
Escape: Ends the current connection during a call. Also cancels input (the next
higher menu level then appears on the display).
Clear: Deletes the character above the marker. The last character is deleted if
the cursor is positioned after the last character.
Arrow up / down: Moves the cursor up or down in the display.
+ / -: Increases or decreases the volume or contrast.
Arrow left / right: Moves the cursor to the left or right in the display.
Enter: Opens a selected menu item or confirms an input.
Function keys:
• Four user-definable function keys next to the numeric keypad, two of these with
LEDs.
• Four function keys with permanent assignment: Monitoring/Handsfree, Menu,
Redial and Refer-back.
Note
• The default assignment for the function keys is printed on the enclosed label strips.
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Familiarize yourself with your telephone
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Basic rules of operation
Basic rules of operation
You can select and use most of the functions using the menu. To make operation
easier, you can assign frequently used functions to the function keys. Some keys are
already assigned functions in their factory settings.
Selecting functions from the menu
Press the "Menu" function key.
or scroll to the desired menu item.
Confirm your selection. The selected function is displayed. In many cases a
submenu also appears. You can scroll through the submenu in the same way as in
the menu.
Notes
• Arrows in the display indicate how you can scroll to view other options:
You can activate a submenu for this menu item.
You can view other menu items by scrolling up and/or down.
• Functions already assigned to keys no longer appear in the menu.
• You can find all functions in the Menu overview (→ p. 162).
Cancelling or exiting an action
If you have entered the wrong data or made the wrong setting:
Press (several times if necessary) to cancel the procedure. You will then move
up one menu level or go to the idle display.
Note
• The following settings cannot be undone using the Escape key:
• Changes to the assignment of function keys
• Settings that have been changed using the OK key.
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Familiarize yourself with your telephone
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Basic rules of operation
The display helps you
The displays guide you step by step as you use the phone. The display provides you
with a great deal of information, such as the status of your current connection.
The phone number of all external ISDN callers appears in the display, assuming they
have not disabled call number ID display. This enables you to see who is calling. If
your phone book already contains the name and phone number of the caller, their
name will displayed when they calls.
What is shown on the idle display?
The idle display shows:
• Your name and call number
• Date and time
• Flag indicating new entries in the call list
• Arrow indicating whether there are any status messages for your telephone
Status messages
If there are any specific messages about the status of your telephone, the telephone
will inform you of this with an indicator arrow next to the time. A status message
occurs when
• there is important information for you (e.g. new entry in the call list) or
• you have activated special functions (e.g. ring tone switched off).
All messages are arranged one below the other in the status menu. You can activate
the associated menu item directly from a status message, e.g. to change the setting.
Scroll to the desired status message.
Confirm your selection.
Note
• You can temporarily switch off the status message display with the Escape key.
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Familiarize yourself with your telephone
Basic rules of operation
Entering text
The digit keys can also be used to enter letters and characters, e.g. for names in the
personal phone book. The letters are printed on the digit keys. Your telephone
switches automatically to entry of letters and numbers when this is necessary.
Example: Enter the name "JOHN":
Press the JKL button once. J appears in the display. Wait briefly until the cursor
moves to the right.
Press the MNO button three times. The display reads JO. Wait briefly
until the cursor moves to the right.
Press the GHI button twice. The display reads JOH. Wait briefly until the cur-
sor moves to the right.
Press the MNO button twice. The display reads JOHN.
Deleting letters
Deletes the character above the mark. The last character is deleted if the cursor
is positioned after the last character.
Switching between upper case and lower case letters
Press key to change between upper case and lower case letters.
Entering special characters
Not all possible symbols appear on the digit keys. Look them up in the Table of characters (→ p. 161) .
13
Familiarize yourself with your telephone
InhaltContents
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Commissioning your T3 IP telephone (only T3 IP)
Commissioning your T3 IP telephon e (only T3 IP)
Please pay attention to the following information when commissioning an IP telephone.
Connect telephone and log in (→ p. 15)
Select language for login procedure and IP settings (→ p. 15)
Log out of telephone (→ p. 16)
Note
• IP-specific settings are described in separate chapters.
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Familiarize yourself with your telephone
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Commissioning your T3 IP telephone (only T3 IP)
Connecting and enrolling your telephone
After connecting it to the LAN (Local Area Network) and power supply (only when the
telephone is not fed via LAN) the software is first activated in the telephone and then
an automatic search procedure for a gatekeeper (responsible for access authorisa
tion) is started. A gatekeeper is usually found. The login window then appears when
this is the case:
... Enter extension number.
Scroll to menu item PIN.
Enter PIN. The delivery setting is "0000".
Confirm selection. The idle display then appears. You can now also be reached
under the number you have entered (extension number).
Note
• You can alter the language for the login procedure.
• The logging in PIN is identical to the PIN with which you can unlock your locked
telephone. You can change the PIN codes in the menu Lock.
• When you have cut off a login procedure (leave the login window via the Escape
key) in order to view/operate the next settings in the menu you can then register
yourself again via the menu item User administration.
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Select language for log in procedure and IP settings
You can choose between 6 different languages (German, English, French, Italian,
Spanish, Dutch) when the telephone has not been logged in:
Press the "Menu" function key
Scroll to the menu item Change Change Language.
Confirm selection.
Select a language, e.g. English.
Confirm selection.
Note
• During the initial set up of your telephone you can also select the language via
alternative methods by carrying out the following: When the login window appears,
press the Escape key twice. "D/GB/F/I/E/NL" appears. Select the language you
require. When the language has been changed, "D/GB/F/I/E/NL" will no longer
appear.
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Familiarize yourself with your telephone
Commissioning your T3 IP telephone (only T3 IP)
Log out of telephone
When you want to log out of the telephone:
Press the "Menu" function key
Scroll to the menu item Call-forwarding .
Confirm selection. You are now logged out of this telephone. Another user can
now log in here.
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Making calls as usual
InhaltContents
Accepting Calls
Accepting Calls
Making calls as usual
You can pick up the phone as usual and talk to the caller.
When another user is called within your system, you can pick up the call to your tele-
phone.
It is also possible to accept calls with the key Monitoring / Hands-free and continue
telephoning with the handset on the hook.
You can set you phone so that it is automatically set to hands-free for internal calls.
When you call someone hands-free, you do not need to take the phone off the hook
(
Automatic hands-free for incoming call (→ p. 100)).
You don’t accept a call though, but can put it on hold for the moment. You can thus
finish an initiated operating procedure (i.e. editing a phone book entry).
External calls can be diverted to pre-configured forwarding segments (call forwarding)
When you are called (→ p. 18)
When another phone is called (pick up) (→ p. 18)
Accept call for a partner (→ p. 18)
Call during a call (second call) (→ p. 18)
Call during a programming procedure (→ p. 19)
Call forwarding (→ p. 19)
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Making calls as usual
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Accepting Calls
If you receive a call
Your telephone rings. The call is shown in the display.
Lift the handset.
Notes
• Telephoning without the receiver: Press the "Handsfree/Monitoring" function key.
• You will be shown the number or name the caller dialled, e.g. when you receive a
diverted call.
• If you do not want the caller to hear what is being said at your end, press the
"Mute" key. The opposite party will be able to hear you again after pressing this
key again.
If another telephone receives a call (pick-up call)
Another telephone rings.
Press the "Menu" function key.
Scroll to the Pick-up menu item.
Confirm your selection. A list of incoming calls will be shown.
Scroll to the call you want to pick up.
Confirm your selection.
Lift the handset.
Answering a call for a partner
When you have assigned a partner to a function key (Assigning partners to keys (→
p. 92)):
A partner is being called.
Press the function key for the partner being called. Your telephone rings.
Lift the handset.
Call during a conversation (second call)
You are on the phone. Someone else calls you. You hear a single ringing tone. The
caller is shown as the top item on the menu.
Accept call. The first caller is waiting and cannot hear your conversation.
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Making calls as usual
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Accepting Calls
Call during a programming procedure
You receive a call but want to finish what you’re doing on your telephone first. You
are programming your phone. A call arrives.
Scroll to the Put on hold menu item.
Confirm your selection. You can continue with your programming. After comple-
tion, the held call will be shown.
Call forwarding
You receive an external call and wish to divert the call to the call forwarding stations:
Scroll to the Forward menu item.
Confirm your selection. The call is diverted to the call forwarding stations.
Note
• The call forwarding stations must have been set up in the telecommunications system.
19
Making calls as usual
InhaltContents
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Calling someone
Calling someone
You can telephone as usual inside and outside of the system: Directly select the
internal extension code or external call number.
You can call (redial) the 5 last external phone numbers you have dialled and select
function keys for frequently required phone numbers.
When you are not able to reach an external call partner, you can let the number be
automatically redialled up to 10 times.
You can be automatically called back when an internal connection is busy, or when
the exchange lines are busy and then become available again.
You can switch into a external call within your system if you want to tell the caller
something urgent.
You can also call anonymously if your external call partner is not to see who’s calling.
Call within your telephone system (→ p. 21)
Call outside of your telephone system (→ p. 21)
Call someone by pressing a key (→ p. 22)
Redial (→ p. 23)
Let a number automatically redial repeatedly (→ p. 23)
When busy (automatic call back) (→ p. 23)
Delete automatic call back (→ p. 24)
Call back line (→ p. 24)
Switch into an external call (switch in)* (→ p. 24)
Knock (→ p. 24)
Call anonymously (→ p. 25)
Tone post dial (DTMF) (→ p. 25)
Note
• Some telephone systems require a special digit as record-dial, the so-called external line code, for external calls. Sometimes a short break, a so-called dial break,
has to be added. Your telecommunications systems administrator will tell you
more.
20
Making calls as usual
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Calling someone
Making calls within your telephone system
... Enter the call number.
Lift the handset.
Notes
• You can, of course, lift the receiver first and then dial the number. However, in this
case you will not be able to correct an input error.
• If you have switched Direct dial (→ p. 102) off, you cannot correct input errors
before dialling.
Calling outside your telephone system
Enter external line code, e.g. 0.
... Enter number.
Lift the handset.
Note
• Instead of entering the external line code, you can also press a line key.
• If you have activated LN on dialling (→ p. 97) you only need to dial the external
number.
21
Making calls as usual
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Calling someone
Presenting yourself with specified call numbers*
If your system is configured to do so, every time you make an outside call you can
select the number you want to present to the call recipient. This is called Calling Line
Identification Presentation (CLIP). This could be your ’service’, ’head office’ or ’workshop’ number, for example.
The number you want to dial is displayed.
Scroll to the menu item with the desired group number, e.g. dial with
987654321.
Lift the handset.
Your selected number is shown to the call recipient.
Note
• If a name is allocated to the number you want to present, you are shown this
name.
• You can assign the numbers with which you want to present yourself to the function keys (to program function keys, see Data Input Manual). If you press one of
these function keys before lifting the handset when making an external call, the
number selected will be presented to the party called.
• If you have deactivated Number display for outside calls (→ p. 101) , you will not
be offered numbers for presentation.
Making a call with one key stroke
Press the display key or function key for the desired subscriber.
Lift the handset.
Note
• You can find out how to assign a call number to a destination key in the section
Assigning functions/phone numbers to keys (→ p. 88).
22
Making calls as usual
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Calling someone
Redial
You can redial one of the last external numbers called.
Press the "Redial" function key.
Scroll to the desired number, e.g. 06975051234.
Lift the handset.
Note
• If you selected a special number to present to the call recipient, this will also be
used for redial.
Redialling a call number
The external number dialled is busy.
Scroll to the Automatic redial menu item.
Confirm your selection.
Replace the handset. Dialling is repeated up to ten times at intervals.
Note
• You can only use "Automatic redial" if you are calling on a digital exchange line.
• Automatic redialling is stopped if you press any key or pick up the handset.
• You can specify the number of automatic redial attempts and the time between two
attempts in the Dial settings (→ p. 99) menu.
In the event of a busy signal (auto callback)
The dialled connection is busy. The callback menu item appears in the menu.
Scroll to the callback menu item.
Confirm your selection.
Replace the handset. Your telephone rings as soon as the other line is free.
Lift the handset when your telephone rings The other line is called automatically
via the telephone system.
Note
• In the case of external calls, "Auto callback" is only presented as an option if the
network provider and the system connection support it.
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Making calls as usual
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Calling someone
Deleting automatic callback
In the status menu:
Scroll to the Auto callbackmenu item.
Confirm your selection.
Callback, line
You want to make an external call but all the exchange lines are busy. The information message "No free line" appears.
Press the "Callback line" function key.
Replace the handset. As soon as a line becomes free, your telephone will ring
and the "Callback line" display will appear.
Lift the handset when your telephone rings You can dial the desired external call
number.
Note
• You must have assigned the "Callback line" function to a function key.
Cutting in on another call (cut-in)*
You call an internal extension. The user is already on a call. You want to cut in on the
call:
Scroll to the Cut-in menu item.
Confirm your selection. All subscribers will hear a cut-in tone. You are now
included in the call and can communicate with the subscribers.
Note
• Cut-in is only possible within your system. It must be enabled for your telephone
and the target telephone. Consult Avaya Service if necessary.
• Ending the cut-in: replace the handset or press the Escape key.
Call waiting
You call an internal extension. The number is busy.
Scroll to the Call waiting menu item.
Confirm your selection. Your call will then be re-signalled to the called party.
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Making calls as usual
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Calling someone
Calling anonymously
Lift the handset.
Scroll to the Anonymous callmenu item.
Confirm anonymous calling. Your number will not be transmitted to the called
party for your next external call.
Note
• Anonymous calling must be supported by your network operator.
Direct access tone dialling (DTMF)
Digit key operations are automatically transmitted as tones during an existing external call. This is necessary, for instance, if you want to interrogate answering
machines or voicemail boxes.
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Making calls as usual
InhaltContents
Create Numerous Connections
Create Numerous Connections
You can accept an additonal call during a call (second call (→ p. 103)). You can talk
to numerous callers alternately and switch between them as you choose.
You can talk to two call partners at the same time (three-party conference).
You can integrate a new call partner directly into the conference or call via consulta-
tion call in order to previously speak to this call partner individually.
Call someone in between (consultation call) (→ p. 27)
Talk to call partners alternately (brokering) (→ p. 27)
Forward caller (→ p. 27)
Foward additional caller (→ p. 28)
Switch in conference callers to the call (→ p. 28)
Switch in conference callers to the call via consultation call (→ p. 29)
Extend number of conference callers (→ p. 29)
Interconnect conference partners (→ p. 29)
End conference call (→ p. 29)
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Making calls as usual
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Create Numerous Connections
Consultation during a call (Refer-back)
During a call:
Press the "Refer-back" function key. The caller waits and cannot hear what you
say.
... Enter the number you wish to refer back to. Carry out refer-back call.
Press the "Refer-back" function key again. The refer-back call is ended and you
can speak again to the first caller.
Note
• You can also call the refer-back subscriber using a function key if it is set up as a
partner key or has been assigned to that subscriber’s number (as a destination
key).
Switching between two external callers (brokering)
If you want to speak with a call party (e.g. 06975058) who has been put on hold:
Scroll to the Return to 06975058menu item.
Confirm your selection. The other caller is now waiting.
Forwarding callers
Your caller wishes to be connected to another extension:
Press the "Refer-back" function key. The caller waits and cannot hear what you
say.
... Enter the number to which you want to forward the call.
Replace the handset. The refer-back extension will be connected to the first
caller.
Notes
• You do not need to wait until the refer-back extension picks up the call.
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Making calls as usual
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Create Numerous Connections
Forwarding a second caller
If you receive a call during an existing call, e.g. from 06975058:
Scroll to the Call from 06975058 menu item.
Confirm your selection. You are connected to the additional caller. The first
caller is now on hold and cannot hear your other conversation.
Now you want to forward the additional caller, e.g. to call number 1234:
Press the "Refer-back" function key.
Enter the number of the extension you want to connect the caller to,
in this example 1234. You can now announce the caller. The first party is put on hold.
Scroll to the Transfer call to 06975058 menu item.
Confirm your selection. You will now be able to talk to the first party again.
Conference - connecting a subscriber to a call
During a call:
Scroll to the Conference with ...menu item.
Confirm your selection.
... Enter number of second conference participant. You can immediately hold
a three-party conference once you are connected with the subscriber.
Information
• Every user can switch themselves out of the conference call: Replace the handset.
• The third user called is not answering:
•Select menu item Terminate and confirm to switch back to first call partner
• Press Escape key to call other call partner or
• return to first call partner via the menu item back to user....
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Making calls as usual
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Create Numerous Connections
Conference - connecting a party to a call using refer-back
During a call (e.g. with 06975058):
Press the "Refer-back" function key. The opposite party is put on hold.
... Enter number of second conference participant.
You can set up the conference once you are connected to this subscriber.
Scroll to the Conference with 06975058 menu item.
Confirm your selection.
Information
• Every user can switch themselves out of the conference call: Replace the handset.
• The third user called is not answering:
•Select menu item Terminate and confirm to switch back to first call partner
• Press Escape key to call other call partner or
• return to first call partner via the menu item back to user....
Expanding conference to include another participant
While you are carrying out a conference call:
Scroll to the Extend conference menu item.
Confirm your selection.
... Enter the number of the new participant.
Once you are connected to the number, all the parties can talk to each other immediately.
Note
• Conferences can be expanded to up to 9 participants.
• Conferences with external participants are always limited to three participants.
Interconnecting conference partners
During the conference:
Replace the handset.
Conference, ending
During the conference:
All participants:
Replace the handset.
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Making calls as usual
InhaltContents
Monitoring and handsfree
Monitoring and handsfree
You can switch on the loudspeaker of your telephone in order to hear your partner
aloud in the room.
You can also call someone in the hands-free mode. You don’t need to pick up the
headset. Hands-free means that you can additionally switch on the hands-free and
continue telephoning with the headset on the hook.
Hearing caller speak aloud (monitoring) (→ p. 31)
Telephoning with headset on hook (hands-free) (→ p. 31)
Telephoning on in hands-free mode with headset picked up (→ p. 31)
Hands-free - Continue call with headset (→ p. 31)
Hands-free - finish call (→ p. 32)
Tips for monitoring and hands-free mode (→ p. 32)
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Making calls as usual
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Monitoring and handsfree
Listening to the caller over the loudspeaker (monitoring)
While telephoning with the handset off-hook:
Press the "Handsfree/monitoring" function key (LED lights up). You can then
hear the caller through the built-in loudspeaker.
Note
• The desired loudspeaker volume can be set using the keys "+ und "-.
• You can switch off the loudspeaker while monitoring by pressing the "Handsfree/
monitoring" function key twice (LED goes out).
Making a call with the handset on-hook (handsfree)
... Enter the call number.
Press the "Handsfree/monitoring" function key (LED flashes).
When the desired party answers, you can hear them over the loudspeaker and also
talk to them with the receiver on hook.
Note
• The LED next to the function key flashes whenever you switch to handsfree.
• If you want to make a handsfree call, you can also select the number from the call
list or the redial list.
• If you have switched Direct dial (→ p. 102) on, you must first press the "Monitor-
ing/Handsfree" key and then enter the call number.
Continuing a call in handsfree mode when the handset is off-hook
During a call:
Press the "Handsfree/monitoring" function key twice (LED flashes).
Replace the handset.
You can hear the other party over the loudspeaker and you can also talk to them with
the receiver on-hook.
Handsfree - continuing the call using the receiver
During a call in handsfree mode:
Lift the receiver (LED goes out).
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Making calls as usual
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Monitoring and handsfree
Handsfree - ending a call
While you are telephoning handsfree with the receiver on the hook:
Press the "Monitoring/Handsfree" function key (LED goes out).
Note
• You can also end the call with the Escape key.
Tips for handsfree monitoring and handsfree calling
Perhaps you can’t remember whether call monitoring or handsfree are actually activated? Here are a couple of simple tips:
• If the receiver is not on the hook, the "Handsfree/monitoring" function key toggles
between call monitoring (LED on), handsfree (LED flashing) and normal telephone
operation (LED off). None of these will end the call.
• If, however, the receiver is on the hook, the call will be ended the next time the key
is pressed!
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Making calls with ease
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Use call list
Use call list
Making calls with ease
When you don’t accept an external call, it is stored with time and date in the call list.
You can have this list displayed at all times and call back the users shown in the list.
You can also have further entries added to the call list like, for example, internal calls
of calls with external callers.
Entries can be automatically deleted after a specific amount of time.
The list shows the 10 latest entries.
Symbols in the call list (→ p. 34)
Select an entry from the call list (→ p. 35)
Delete an entry (→ p. 35)
Delete all entries (→ p. 35)
Automatically delete entries (→ p. 36)
Additional entries to the call list (→ p. 37)
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Making calls with ease
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Use call list
Symbols in the call list
Examples of an entry in the call list:
! 06975056666 12.06. 17:13 2*
i-Liszt 11.06. 08:21
0691234567 11.06. 06:31
Bach 7505606 11.06. 07.55
Meaning
! New entry which has not yet been
viewed
Entry which has already been
shown
Call that you have had with an
external caller
06975056666 Phone number of caller
Clark Caller’s name
i- Symbol for new internal number
11.06. 06:31 Day and time of last call
2* The caller called twice
Bach
75056066
i-Wagner 14 In the case of a call diversion to
Caller and the number they called
your telephone: Caller and the
number of the telephone which
has diverted
Note
• Overlong entries will not fit in their entirety in the display. You can view the com-
plete call list entry with the left and right arrows.
• You can accept a call list entry (→ p. 49) into the directory.
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Making calls with ease
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Use call list
Selecting an entry from the call list
Press the "Call list" function key.
Scroll to the desired entry, e.g. 0069123456.
Lift the handset.
Notes
• If you want to return a call to a caller from the call list and a connection is made,
the entry in the call list will be deleted automatically.
• If both the name and number of the caller are stored in the phone book, the name
of the caller will be shown in the call list instead of the number.
• If you return a call to a number in the call list, the call recipient will always be presented with the number he dialled.
Deleting an entry
Press the "Call list" function key.
Scroll to the desired entry, e.g. 0069123456.
Delete entry.
Notes
• If you want to return a call to a caller from the call list and a connection is established, the entry in the call list will be deleted automatically.
Deleting all entries
Press the "Call list" function key.
Scroll to the Delete all entries menu item.
Confirm your selection.
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Making calls with ease
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Use call list
Deleting entries automatically
You can set call list entries to be deleted automatically after a certain time. You can
protect (→ p. 36).
Press the "Menu" function key.
Scroll to the Settings menu item.
Confirm your selection.
Scroll to the Applications menu item.
Confirm your selection.
Scroll to the Call list menu item.
Confirm your selection.
Scroll to the ... delete after: menu item. The right window margin shows
the time after which new call list entries will be automatically deleted.
Press several times if necessary until the desired time is displayed.
Exit menu. This saves the new setting.
Note
• The new setting is only valid for new call list entries and has no effect on existing
entries.
• You can select the following times: 10 minutes, 1 hour, 1 day, 1 week, 1 month or
"off".
Protect ind. entries from automatic deletion
When you have set up "Delete entries, automatic":
Press the "Call List" function key.
Scroll to entry you want to protect, i.e. 0069123456.
Confirm selection.
Scroll to menu item No aut. deletion .
Confirm selection. This entry is not automatically deleted.
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Making calls with ease
Use call list
Additional entries in the call list
You can set additional entries to be made in the call list.
• Internal calls which you do not take:
Menu: Settings > Applications > Call list < Int. call list "
• Conversations you have had with external callers:
Menu: "Settings > Applications > Call list > Call list "
• Receiving calls with call divert set up:
Menu: "Settings > Applications > Call list > Call display RUL".
Setting (A+B): Unanswered calls are recorded in the recipient’s call list and the call
list of the diversion destination.
Setting (B): Unanswered calls are recorded in the recipient’s call list and the call
list of the diversion destination (default setting).
Setting (A): Unanswered calls are only recorded in the recipient’s call list.
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Routing calls
Routing calls
You can route incoming calls to another extension. You can set this up both for your
own and other telephones.
You can also route calls to your telephone.
In all these variants, you can choose
• whether this should always take place,
• only if the telephone is busy
• or only if the telephone is not answered within a specified time period.
You can arrange to have incoming calls signalled on both your own phone and
another, external phone, e.g. your GSM mobile. This is called twinning.
You can also set up and change all call routing from outside the telephone system.
Routing calls for your telephone (→ p. 39)
Routing calls to your telephone (→ p. 40)
Diverting calls for another telephone* (→ p. 41)
Signalling calls on two telephones (twinning) (→ p. 42)
Switch off route call (→ p. 42)
Changing call routing remotely* (→ p. 43)
Bundle diversion* (→ p. 45)
Changing bundle diversion* (→ p. 45)
Note
• The time that elapses before call diversion "after time" takes place is set globally
for the system (0 - 300 seconds).
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Making calls with ease
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Routing calls
Routing calls for your telephone
Press the "Call routing" function key.
Enter the number to which you would like calls to be routed, e.g. to
1234. If it is an external number, you will also have to add the external line code
(usually "0") in front of it.
Scroll to the Immediately (after time, if busy) menu item.
Confirm your selection. The status indication Route to 1234- appears in the
display. In addition, a clock symbol is shown for call routing "after time" or a B for call
routing "if busy".
Notes
• If the number entered is stored in the phone book as a name, the name will appear
automatically instead of the number.
• You can also press an appropriate destination or partner key instead of entering
the number.
• If you have registered numbers for Managed Mobility Access (MMA) (→ p. 115),
they are offered to you when you enter the call divert destination. You can then
select these destinations directly.
• Attention: You can set up numbers for which the telephone will also ring when you
have set up "Divert to, immediate" (Note in the call filter list (→ p. 110) ).
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Making calls with ease
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Routing calls
Routing calls to your telephone
Press the "Menu" function key.
Scroll to the Call divert menu item.
Confirm selection.
Scroll to the Follow me here menu item.
Confirm selection.
Enter the internal number of the subscriber for whom you want to set
up call routing to your own telephone, e.g. from 1234.
Scroll to the immediately (after time, on busy) menu item.
Confirm selection. The following status appears in the display Route from
1234-. In addition, a clock symbol is shown for call routing "after time" or a B for call
routing "if busy".
Notes
• If the number entered is stored in the phone book as a name, the name will appear
automatically instead of the number.
• You can also press an appropriate destination or partner key instead of entering
the number.
• When you receive a diverted call, you will also be shown the number that the caller
has dialled.
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Making calls with ease
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Routing calls
Diverting calls for another telephone*
Press the "Menu" function key.
Scroll to the Call routing menu item.
Confirm your selection.
Scroll to the Route for menu item.
Confirm your selection.
Enter the internal number of the subscriber for whom you want to set
up call routing to your own telephone, e.g. from 1234.
Accept the entry.
Enter the internal or external number of the subscriber to whom the
calls are to be routed, e.g. 4712. You must add an external line code (usually "0") in
front of an external number.
Scroll to the Immediately (after time, if busy) menu item.
Confirm your selection. The activated call routing will be displayed.
Exit menu.
Both subscribers involved see in the display the status display Call div. to
4712- or Call div. from 1234-. In addition, a clock symbol is shown for call
routing "after time" or a B for call routing "if busy".
Note
• When the call numbers are stored individually in the phone book then they are
automatically replaced by the corresponding user names.
• Instead of entering the call number you could also press the appropriate destination or partner key.
• If numbers for Managed Mobility Access (MMA) are set up for the subscribers,
they are shown when you enter the call divert destination. You can then select
these destinations directly.
• If a call divert has already been set up, it is displayed after the number of the internal subscriber is entered:
Change existing call divert: Select Edit, confirm by pressing OK and enter new
call divert. The old one is automatically deleted if it is not possible to have both call
diverts in parallel.
Delete existing call divert: select the call divert to be deleted, press OK to confirm and then delete by pressing OK.
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Making calls with ease
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Routing calls
Signalling calls on two telephones (twinning)
Press the "Menu" function key.
Scroll to the Call divert menu item.
Confirm selection.
Scroll to the Route to menu item.
Confirm selection.
... Enter the external line code (usually "0") and external number of the
phone you want to ring when a call is received, e.g. 0012341234.
Scroll to the Twinning menu item.
Confirm selection.
The following status appears in the display twinning 0012341234.
If your T3 phone is now selected, the external phone will ring at the same time. You
can take the call on either phone.
Note
• If the number entered is stored in the phone book as a name, the name will appear
automatically instead of the number.
• You can also press an appropriate destination or partner key instead of entering
the number.
• Twinning and call divert "if busy" can be set up simultaneously.
Deactivate call divert/twinning
In the status menu:
Scroll to the desired call divert message, e.g. Route to: 1234-
Delete call routing.
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Making calls with ease
Routing calls
Changing call divert/twinning remotely*
You can call your telecommunications system from outside to set up or change call
diversion or twinning for your telephone or for other telephones. This is possible from
any telephone with DTMF suffix dialling.
Calling the telecommunications system (telecommunications system connection)
Dial the phone number of your telecommunications sys-
tem, e.g. 069 7505, from the external telephone.
Dial the remote settings access number for your system, e.g. 89. You will
hear a dial tone as confirmation.
Now select the subscriber whose call diversion/twinning you wish to modify.
Dialling the subscriber whose call routing is to be changed
Enter the internal number of the subscriber whose call diversion you
want to change.
Enter the subscriber’s four- or six-digit PIN number e.g. 1234. You will
hear a dial tone as confirmation.
Now continue with one of the following three options (a - c):
a) Routing calls to another telephone or mailbox (call routing to, twinning)
Press Star, 71.
Enter the dial code for the call diversion option, e.g. 1.
Dial codes for call routing variations:
1 = immediately - 2 = on no answer - 3 = on busy - 4 = twinning
Enter the internal or external number to which calls
are to be diverted, e.g. 00897543. You must add an external line code (usually "0") in
front of an external number.
Press the Hash key. You hear the acknowledgement tone.
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Making calls with ease
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Routing calls
b) Routing calls from an internal subscriber (Route from, follow-me)
Press Star, 70.
Enter the dial code for the call diversion option, e.g. 1.
Dial codes for call routing variations:
1 = immediately - 2 = on no answer - 3 = on busy
Enter the two- to four-digit internal number for the subscriber from whom the
calls are to be routed. You hear the acknowledgement tone.
c) Deactivate call divert/twinning
Press the hash key and then 70 for "Route from".
or
Press the hash key, then 71, for "Call routing to".
You will hear an acknowledgement tone. The call routing is deactivated.
Notes
• "Changing call divert/twinning remotely" must be approved by your system administrator. They will also tell you the number to dial for remote settings access.
• If you have a telephone system with a multi-port connection, dial the MSN number
for remote settings access directly. You can get this from the Service department.
•The Personal Identification Number (PIN) (→ p. 62) of the subscriber must differ
from the default factory setting.
• For "Call diversion to": You do not need to enter an external number if you are calling from the same external telephone to which you want to route your calls. However, number transmission (caller ID) must be active for that telephone.
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Making calls with ease
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Routing calls
Bundle diversion*
The various exchange lines to your telephone system are grouped into so-called
bundles. You can divert all calls arriving via a particular bundle (e.g. 7505-0) to an
external destination.
Press the "Menu" function key.
Scroll to the Call diversion menu item.
Confirm your selection.
Scroll to the Bundle 1 (2,3, ...) menu point.
Confirm your selection.
... Enter the external number to which all calls via this bundle are to be
diverted, e.g. 069392751.
Confirm your selection. The status indication Bundle 1 to ... appears in the
display.
Note
• Call diversion takes place at the exchange. Internal users can telephone without
hindrance.
• The cost of the diverted call is allocated to the subscriber who activated the diversion. The caller only pays the costs as far as the exchange.
• The call units for the diversion are not logged in the Integral telecommunications
system.
Changing bundle diversion*
In the status menu:
Scroll to the desired call diversion, e.g. Bundle 1 to 069392751
Confirm your selection.
... Enter additional digits and, if necessary, change the call number in the
usual way.
Activate bundle call diversion to new external number.
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Making calls with ease
InhaltContents
Using the phone book
Using the phone book
The phone book is made up of an individual and a central telephone book section.
Here you can store up to 100 call numbers with names, which are then only available
to your telephone. The entries can be selected quickly and easily. You can change
the entries in your ind. phone book yourself.
Up to 800 numbers and names can be saved in the main telephone book for all
users. With the appropriate authorisation you can also access and alter these
entries.
Select an entry from the phone book (→ p. 47)
Enter a new phone number in the ind. phone book (→ p. 47)
Edit entries in the phone book (→ p. 48)
Store redial numbers in the phone book (→ p. 49)
Transfer call list entry to phone book (→ p. 49)
Enter new phone number into the general phone book (→ p. 50)
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Making calls with ease
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Using the phone book
Entering a new number in your individual directory
Press the "Directory" function key.
Scroll to the New indiv. entry menu item.
Confirm your selection. The next free code number will be automatically entered
as the destination.
... Enter the desired number.
Confirm the number.
... Enter the name.
Confirm the name and add the complete entry to the individual directory.
Note
• It may be necessary to enter an external line code and a dial pause before an
external number. You can obtain more information from your telephone system
administrator.
• If you want to enter an internal number, you have to select and confirm the
Internal number menu item before making the entry.
• The first entries in your personal telephone book correspond to code dialling destinations starting at number 900.
Code dialling destinations 900 to 904 can also easily be dialled using Managed
Mobility Access (→ p. 73) .
Dialling an entry from the directory
Press the "Directory" function key.
... Enter one or more first letters of the name until the desired sub-
scriber is shown.
Lift the handset. The destination is called.
Notes
• You can also scroll to the desired number using the arrow keys.
• You can select which number to present to the call (→ p. 22) recipient.
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Using the phone book
Editing entries in the phone book
Press the "Phone book" function key.
... Enter one or more first letters of the name until the desired sub-
scriber is shown.
Confirm your selection.
Scroll to the Edit menu item.
Confirm your selection. Edit the number.
Confirm your selection. Edit the name.
Accept new settings.
Notes
• Call numbers you have stored in the phone book without a name can be found
there under the name " " (space).
Specifically edit phone book entries (change code dialling destinations)
Sometimes, it is a good idea to change specific code dial destinations (personal telephone book entries) specifically. This is necessary, for example, if you wish to use
Managed Mobility Access (MMA) to dial ode dialling destinations (→ p. 73) .
Press the "Menu" function key.
Scroll to the Settings menu item.
Confirm your selection.
Scroll to the System functions menu item.
Confirm your selection.
Scroll to the Personal destinations menu item.
Confirm your selection.
Enter the code dialling destination you wish to change, e.g. 900.
Change the number and name as normal.
Scroll to the Accept menu item.
Confirm your selection.
Note
• When you change a code dialling destination, you also change the associated
phone book entry.
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Using the phone book
Saving redial numbers in the phone book
Press the "Redial" function key.
Scroll to the desired entry, e.g. 0069123456.
Confirm your selection.
Scroll to the Phone book entry menu item.
Confirm your selection.
... Enter a name for this number if required.
Save in phone book.
Note
• If you have entered a number without a name, you can edit the entry later and
save it under a name.
Saving a call list entry in the phone book
Press the "Call list" function key.
Scroll to the desired entry, e.g. 0069123456.
Confirm your selection.
Scroll to the Phone book entry menu item.
Confirm your selection.
... Enter a name for this number if required.
Save in phone book.
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Using the phone book
Entering new numbers in the general phone book
Press the "Phone book" function key.
Scroll to the New general entry menu item.
Confirm your selection. The next free general code number will be automatically
entered as the destination.
... Enter the call number.
Confirm the number.
... Enter the name.
Confirm the name and save the complete entry in the general phone book.
Note
• It may be necessary to enter an external line code and a dial pause before an
external number. You can obtain more information from your telephone system
administrator.
• If you want to enter an internal number, you must select and confirm the Inter-
nal call number menu item before making the entry.
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Let’s remind ourselves (appointments)
Let’s remind ourselves (appointments)
You can have your phone remember important appointments. You can enter up to
three appointments. You can select whether you want to be remembered on one day,
numerous days or every day.
An alerting tone sounds for the appointment and the information you have entered
for this appointment is shown.
You can delete entered appointments.
View appointment (→ p. 52)
Enter appointment for today (→ p. 52)
Enter one-time appointment (→ p. 53)
Enter repetitive appointment (→ p. 54)
Switch off appointment signal (→ p. 55)
Delete appointment (→ p. 56)
Set appointment for others (→ p. 57)
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Making calls with ease
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Let’s remind ourselves (appointments)
Viewing an appointment
Press the "Menu" function key.
Scroll to the Appointments menu item.
Confirm your selection. All the set appointments will be shown.
Note
• Appointments that have expired are deleted from the appointments list.
Entering an appointment for today
Press the "Menu" function key.
Scroll to the Appointments menu item.
Confirm your selection. All the set appointments will be shown.
Scroll to the -.-.-:- menu item.
Confirm your selection.
Scroll to the Today menu item.
Confirm your selection.
Enter the time in the form "hours minutes" with no spaces, e.g. "1450"
for 14:50 hrs.
Scroll to a standard text if required.
Confirm selection if required.
... Enter or add any desired text.
Accept the whole text.
At the specified time, a signal tone sounds and the text you have entered is displayed.
Notes
• The maximum text length is 24 characters.
• To be able to select from standard texts, these must first have been entered into
the system.
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Making calls with ease
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Let’s remind ourselves (appointments)
Entering a one-time appointment
Press the "Menu" function key.
Scroll to the Appointments menu item.
Confirm your selection. All the set appointments will be shown.
Scroll to the -.-.-:- menu item.
Confirm your selection.
Enter the date and time in the form "day month hours
minutes" with no spaces, e.g. "04081450" for 4 August at 14:50 hrs.
Scroll to a standard text if required.
Confirm selection if required.
... Enter or add any desired text.
Accept the whole text.
At the specified time, a signal tone sounds and the text you have entered is displayed.
Notes
• The maximum text length is 24 characters.
• To be able to select from standard texts, these must first have been entered into
the system.
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Making calls with ease
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Let’s remind ourselves (appointments)
Entering a recurring appointment
Press the "Menu" function key.
Scroll to the Appointments menu item.
Confirm your selection. All the set appointments will be shown.
Scroll to the -.-.-:- menu item.
Confirm your selection.
Scroll to the Recurring appointment menu item.
Confirm your selection. You are shown all the days of the week in abbrieviated
form for which the recurring appointment applies.
Select day of week if required to change standard setting.
Confirm your selection. The setting for this day is changed and the initial letter of
the corresponding day appears or disappears.
Select another day if required.
Confirm selection if required. The settings for these days are changed.
Enter the time in the form "hours minutes" with no spaces, e.g. "1450"
for 14:50 hrs.
Scroll to a standard text if required.
Confirm selection if required.
... Enter or add any desired text.
Accept the whole text.
A signal tone will sound at the specified time on every day you have set and the text
you have entered will be displayed.
Notes
• Appointment reminders are enabled for Monday to Friday by default.
•Select Daily to be reminded of the appointment every day of the week.
• To be able to select from standard texts, these must first have been entered into
the system.
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Making calls with ease
Let’s remind ourselves (appointments)
Switching off appointment signal
Your telephone reminds you with a signal tone at the set appointment time.
Scroll to the corresponding appointment, e.g. Appointment 1 A message text
will appear if one has been entered.
Confirm the appointment. The signal tone stops and the appointment reminder
will be deleted in the display.
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Making calls with ease
Let’s remind ourselves (appointments)
Deleting an appointment
Press the "Menu" function key.
Scroll to the Appointments menu item.
Confirm your selection. All the set appointments will be shown.
Scroll to the appointment you want to delete.
Confirm your selection.
Scroll to the Delete menu item.
Confirm your selection. The appointment is deleted.
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Making calls with ease
Let’s remind ourselves (appointments)
Setting appointments for others
Press the "Menu" function key.
Scroll to the Appointments menu item.
Confirm your selection.
Scroll to the Appointment for others menu item.
Confirm your selection.
Enter the internal call number of the subscriber for whom you wish to
set an appointment, e.g. "6056".
Scroll to a standard text if required.
All existing appointments for this subscriber will be displayed.
Now enter the new appointment just as you would your own appointments.
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View charges*
View charges*
You can have the current charges shown in Euro or in the local currency during a
call.
You can view the charges for your last call.
The call charges since the last deletion are saved in your phone system for all users
and accumulated You can check the charges for every caller and every linen sepa
rately.
Your telephone system can also record and calculate the call charges for individual
projects or for private calls separately.
View charges for the last call* (→ p. 59)
View sum of personal charges* (→ p. 59)
View sum of charges for another caller* (→ p. 59)
View the sum of charges for one line* (→ p. 59)
View the total sum of all charges* (→ p. 60)
Delete charges counter* (→ p. 60)
Switch over to charge display in local currency* (→ p. 60)
Note
• In the case of a conference with two external subscribers, the sum of the charges
for both external connections is shown.
-
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Making calls with ease
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View charges*
Viewing the charges for the last call*
Press the "Menu" function key
Scroll to menu item Charges.
Confirm selection. The charges Last Call are shown in the right in the dis-
play.
View the sum of your own charges*
Press the "Menu" function key
Scroll to menu item Charges.
Confirm selection.
Scroll to menu item Sum . The sum is shown in the right in the display.
View sum of charges for another user*
Press the "Menu" function key.
Scroll to the Charges menu item.
Confirm your selection.
Scroll to the Total subs. menu item.
Load the charge display.
Enter user extension number, e.g. 19.
Viewing the total charges for a line*
Press the "Menu" function key.
Scroll to the Charges menu item.
Confirm your selection.
Scroll to the Total line menu item.
Confirm your selection.
Enter the line, e.g. "01" for line 1.
Note
• Instead of entering a line number, you can simply press the corresponding line key.
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Making calls with ease
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View charges*
View total of all charges*
Press the "Menu" function key.
Scroll to the Charges menu item.
Confirm your selection.
Scroll to the Total charges menu item.
Load the charge display.
Clearing the charge meter*
Press the "Menu" function key.
Scroll to the Charges menu item.
Confirm your selection.
Select the charge display you want to clear: e.g. scroll to the Total call
charges menu item.
Load the charge display.
Scroll to the Clear charge meter menu item.
Clear the charge meter.
Switching the charge display to local currency*
Press the "Menu" function key.
Scroll to the Charges menu item.
Confirm your selection.
Scroll to the Euro -> Local currency menu item.
Switch the charge display to local currency.
Note
• To switch the charge display back to euros: press the OK key again.
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Making calls with ease
InhaltContents
Locking phone
Locking phone
You can protect your phone from unauthorised users by locking it with a PIN. You
can enter the PIN yourself and change it at all times.
The following functions can still be accessed when locked:
• Accept all calls
• Select internal calls
Change PIN* (→ p. 62)
Lock phone (→ p. 62)
Unlock phone (→ p. 62)
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Making calls with ease
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i
Locking phone
Changing the PIN (Personal Identification Number)*
Press the "Menu" function key.
Scroll to the Lock menu item.
Confirm your selection.
Scroll to the Set PIN entry.
Confirm your selection.
... Enter the current four-digit PIN.
... Enter the new four digit PIN.
Notes
• The default setting for the PIN is "0000".
• If you make a mistake when entering your PIN: press the Escape key and start
again from the beginning.
Locking the telephone
Press the "Menu" function key.
Scroll to the Lock menu item.
Confirm your selection.
Scroll to the Lock telephone menu item.
Confirm your selection. The telephone is now locked.
Note
• If your telephone is locked, you will hear a special dial tone (→ p. 159).
Unlocking the telephone
On the idle display:
Scroll to the status message Phone locked.
Confirm your selection.
... Enter the current four-digit PIN.
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Making calls with ease
InhaltContents
Send and receive messages
Send and receive messages
You can send a text message to members of your system, i.e. when the caller does
not answer or the connection is busy. Text messages can only be received by
phones with displays. A maximum of 10 messages can be accepted.
You can also make announcements to call members of your system via the built-in
loudspeakers. You can talk to individual callers, pre-determined callers or to all callers. The announcement can be directly answered if this function is released.
Read and delete text messages received (→ p. 64)
Write own text message and send (→ p. 64)
Select prepared text messages and send to indi. caller (→ p. 64)
Select prepared text messages and send to all callers (→ p. 65)
Write text message for internal callers (→ p. 65)
Announcement (→ p. 66)
Announcement to callers called (→ p. 66)
Wait for announcement (→ p. 66)
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Making calls with ease
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i
Send and receive messages
Viewing and deleting received text messages
Scroll to the message in the status menu. You will be shown the sender and the
message, e.g. Miller: Coffee.
Delete the message.
Note
• An alert tone sounds when a message arrives.
• If you do not want to delete a message, you can quit the message with the Escape
key.
Writing and sending your own text message
Press the "Message" key.
... Enter the desired text.
Confirm the text.
Enter call number, e.g. 4712. The text message will be sent immedi-
ately.
Selecting a prepared text message and sending it to individual subscribers
Press the "Message" key. Prepared messages will be displayed.
Scroll to the desired text, e.g. Meeting.
Confirm your selection.
... Change or add to the message in the usual way if required e.g. to
include a name or time.
Confirm the text.
Enter call number, e.g. 4712. The text message will be sent immedi-
ately.
Note
• To be able to select from standard texts, these must first have been entered into
the system.
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Making calls with ease
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Send and receive messages
Selecting prepared text message and sending to all subscribers
Press the "Message" key. Prepared messages will be displayed.
Scroll to the desired text, e.g. Meeting.
Confirm your selection.
... Change or add to the message in the usual way if required e.g. to
include a name or time.
Scroll to the Message to all menu item.
The message to all subs. will be sent immediately.
Note
• To be able to select from standard texts, these must first have been entered into
the system.
Writing a text message for an internal caller
Press the "Message" key. Prepared messages will be presented.
If necessary, scroll to the desired text, e.g. Meeting.
Confirm your selection.
... Change or add to the message in the usual way if required e.g. to
include a name or time.
Scroll to the Message to caller menu item.
The text message is saved. It appears on the display of any internal caller who
tries to call you.
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Making calls with ease
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Send and receive messages
Announcement
Lift the handset.
Scroll to the Announcem. menu item.
Confirm your selection.
Select who you want to send the announcement to, e.g. Announcement to
Group 1.
Confirm your selection. You can now make your announcement.
Note
• When you want to make an "Announcement to all", you can also simply press the
"Announcement" function key and make your announcement.
Announcement to called subscriber
You call an internal subscriber. Their telephone rings.
Press the "Announcem." function key. You can now make your announcement.
Note
• The called subscriber can answer an announcement directly: lift the receiver.
Replying to an announcement
You have heard an announcement.
Lift the handset.
Scroll to the Answer announcement menu item.
Confirm your selection. The caller who made the announcement is called.
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Making calls with ease
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Outside business hours (night service)*
Outside business hours (night service)*
You can activate a desired night service at any time. The system can activate night
service automatically at programmed times.
Press the "Menu" function key.
Scroll to the Night service menu item.
Confirm your selection. An active night service will be indicated by "On.
Scroll to the Night service 1 (or 2, 3, Auto Night Service) menu
item.
Switch selected night service on or off.
Exit menu. The night service is activated immediately ("auto. night service" only at
the programmed times).
Note
• Only the last activated night service becomes effective in each case. All night services that were previously activated are deactivated.
• You must program the times when you want the system to automatically activate a
night service (see Integral 5 manual).
•The calling stations for the night service (→ p. 124) can be set in the menu "Settings > System functions".
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Making calls with ease
Phoning with Partners
Phoning with Partners
Partners can be every internal caller in your telecommunications system. You can
set up function keys as (→ p. 92) partner keys. The LEDs on the function keys (→
p. 93) inform you as to the activity of every partner.
Call partner
Press key for desired partner.
Lift the handset
Accept call for a partner
A partner telephone rings and the appropriate display flashes:
Press partner key and wait till phone rings.
Lift the handset
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Making calls with ease
InhaltContents
Mobile system subscribers (MMA)
Mobile system subscribers (MMA)
You can dial into your system remotely and then make a call as if you were using
your company telephone (MMA, Managed Mobility Access). The number of the telephone making the call must be registered and it must have DTMF callback.
If you use "Callback" your system automatically calls back after you dial in. This is a
non-chargeable service for you.
If you make calls through the system, the person called cannot tell whether you are
calling from the office or using an external telephone. The display always shows your
internal number.
Registered numbers can easily be set up as twinning / diversion destinations or
changed. This can be done from your company telephone or remotely.
Dial-in (→ p. 70)
Use callback (→ p. 71)
Telephoning (→ p. 72)
Change twinning/divert number (→ p. 74)
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Making calls with ease
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Mobile system subscribers (MMA)
Dial into your system
Dial the dial-in number of your system, e.g. 069 7505,
from the registered external telephone.
The Integral 5 picks up the call. Wait for a dial tone.
You can now make calls as if you were an internal subscriber.
Note
• Your system administrator will give you the dial-in number.
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Making calls with ease
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Mobile system subscribers (MMA)
Use callback
Dial the dial-in number of your system, e.g. 069 7505,
from the registered external telephone with callback activated.
Wait for a ringback tone. After a short time, the Integral 5 disconnects. You will hear
the busy tone.
Replace the handset. Your system will ring you back after about 10 seconds.
Lift the handset. You will hear the dial tone and you can now make calls as if you
were an internal subscriber. Any call charges incurred are charged to your system.
Note
• Your system administrator will give you the dial-in number.
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Making calls with ease
Mobile system subscribers (MMA)
Telephoning using your system
You have established a connection to your system from a registered telephone.
Placing a call
You hear the dial tone.
... Enter the number.
Carry out the call.
The first five entries recorded in your personal phone book can easily be accessed
as code dialling destinations just by pressing two buttons (→ p. 73).
Callback
You are in a conversation.
Press * and then key 7. The caller waits and cannot hear what you say.
... Enter the number you wish to consult. Speak to new caller.
Press * and then key 7 again. The refer-back call is ended and you can speak
again to the first caller.
Carrying out a conference with two other parties
You are in a conversation.
Press * and then key 5. The caller waits and cannot hear what you say.
... Enter the number of second conference participant. Wait until the call has
been accepted
Press * and then key 5. The three of you can now speak with each other.
Ending a Call
Press * and then key 8. The call is ended.
You hear the dial tone and can now make a new call across the system.
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Mobile system subscribers (MMA)
Call code dial destination
You have established a connection to your system from a registered telephone.
You hear the dial tone.
Press "#" and then the code number for the destination you want, e.g. "2" for
"901".
Carry out the call.
Note
• The code dialling destinations correspond to the first entries in your personal
phone book
• Assigning code dialling destinations to the codes:
Code dialling destination 900 -> Code 1,
Code dialling destination 901 -> Code 2,
...
Code dialling destination 904 -> Code 5.
• You can note your code dialling destinations on a card which you can keep with
you at all times. You can cut out or photocopy the card template at the end of these
instructions.
(→ p. 47).
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Making calls with ease
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Mobile system subscribers (MMA)
Change twinning/divert number
You have established a connection to your system from a registered telephone.
Modify number
You hear the dial tone.
Press the # key.
Press the * key.
Twinning/Call divert is now activated to the telephone you are currently calling.
Deactivate call divert/twinning
You hear the dial tone.
Press the # key.
Press the 0 key. Twinning/Call divert is deactivated.
Note
• The telephone from which you are calling must have caller display activated.
• Whether you switch on twinning or call divert is defined in the settings for each
number registered.
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Making calls with ease
InhaltContents
i
Use conference room
Use conference room
Your system provides you with a virtual conference room. All conference participants
you have dialled into the room are connected to one another.
• Depending on the structure of your system, up to 9 internal and external subscribers can be dialled into the conference room.
• There are access PINs to secure dialling into the conference room, or the "Standard PIN" can also be used (during non-reserved times).
• A moderator is not required.
Dialling into the conference room (→ p. 76)
Reserve conference room one one-off basis (→ p. 77)
Reserve conference room on recurring basis (→ p. 78)
Reserve conference room for others (→ p. 79)
Delete reservation (→ p. 80)
Note
• Your system administrator will give you the number of the conference room.
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Making calls with ease
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Use conference room
Dialling into the conference room
You can dial into the conference room from any internal or external telephone. The
conference room must normally be reserved in advance for the duration of the conference.
Dial the phone number of the conference room, e.g. 4712, from an
internal or external telephone.
Wait for a dial tone.
Enter your access PIN number, e.g. 1234. All conference subscribers
hear a brief alert tone. You are now part of the conference.
Note
• Leave the conference: Replace the handset.
• End of conference: If the conference room is reserved again immediately after
your conference (15 minutes later), an alert tone sounds to warn you that the conference is approaching its end. 10 minutes before the beginning of the next conference, the connection is ended.
• You can use a non-reserved conference room at any time using the "Standard
PIN" (→ p. 120) if this has been enabled by your system administrator.
• If a subscriber is alone in the conference room, he will hear on-hold music.
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Making calls with ease
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Use conference room
Reserve conference room (one-off appointment)
You can reserve the conference room for the period of time you want.
Press the "Menu" function key.
Scroll to the Conference room menu item.
Confirm your selection.
If applicable, scroll to the Own Conference menu item.
Confirm selection if required.
Scroll to the New entry menu item.
Confirm your selection.
A list of the next 90 days appears.
Scroll to the desired date, e.g. 17/02.
Confirm your selection.
Set to the desired start time e.g. 9:00.
Confirm your selection. The next possible end time appears next to the start
time.
Set to the desired end time e.g. 09:45.
Confirm your selection.
Accept the settings. The conference appointment is reserved.
Now let all the conference subscribers know the date, the number of the conference
room and your access PIN.
Note
• Appointments which are already reserved are marked with a cross. They cannot
be reserved.
• Reservations can only be made in the pre-set 15-minute pattern.
• There must be a gap of at least 15 minutes between two reservations.
• You must have permission to reserve a conference room. The default Access PIN
(→ p. 119 ) must be activated or amended.
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Making calls with ease
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Use conference room
Reserve conference room (recurring appointment)
You can reserve the conference room for recurring appointments. This could be, for
example, a weekly group meeting on Friday at 9:00.
Press the "Menu" function key.
Scroll to the Conference room menu item.
Confirm your selection.
If applicable, scroll to the Own Conference menu item.
Confirm selection if required.
Scroll to the New entry menu item.
Confirm your selection.
Scroll to the Recurring appointment menu item.
Confirm your selection.
Scroll to the desired week day, e.g. Friday.
Confirm your selection.
Set the desired start time e.g. 9:00.
Confirm your selection. The next possible end time appears next to the start
time.
Set to the desired end time e.g. 09:45.
Confirm your selection.
Accept the settings. The conference appointment is reserved for every Friday.
Now let all the conference subscribers know the date, the number of the conference
room and your access PIN.
Note
• Appointments which are already reserved are marked with a cross. They cannot
be reserved.
• Reservations can only be made in the pre-set 15-minute pattern.
• There must be a gap of at least 15 minutes between two reservations.
• You must have permission to reserve a conference room. The default Access PIN
(→ p. 119) must be activated or amended.
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Use conference room
Reserve conference room for others
If you have permission, you can also reserve a conference room for others. Dialling
into the conference room is then secured with the access PIN for the subscribers you
have set up the conference for.
Press the "Menu" function key.
Scroll to the Conference room menu item.
Confirm your selection.
Scroll to the Conference for others menu item.
Confirm your selection.
Scroll to the New entry menu item.
Confirm your selection.
A list of the next 90 days appears.
Scroll to the desired date, e.g. 17/02.
Confirm your selection.
Set the desired start time e.g. 9:00.
Confirm your selection. The next possible end time appears next to the start
time.
Set to the desired end time e.g. 09:45.
Confirm your selection.
Accept the settings. The conference appointment is reserved.
Now let all the conference subscribers know the date, the number of the conference
room and their access PIN.
Note
• Appointments which are already reserved are marked with a cross. They cannot
be reserved.
• Recurring appointment: Once you have selected Conference for others, the
reservation is exactly the same as if you reserve a recurring appointment for your
self.
• All the reservations for the conference room are displayed with the relevant access
PINs.
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Making calls with ease
i
Use conference room
Check and delete reservations
Reservations can be checked and deleted at any time.
Press the "Menu" function key.
Scroll to the Conference room menu item.
Confirm your selection.
If applicable, confirm the Own Conference menu item.
A list of all reservations calls is shown. Each entry shows the time period reserved,
who the reservation was made for and, if necessary, the access PIN.
if applicable, scroll to the reservation you wish to delete, e.g. Fri 9:00-9:45 11
4712.
Delete reservation
Note
• You can only delete your own reservations.
• Reservations which have expired are automatically deleted from the list the next
day.
• The access PIN (number on the far right of the display) is only displayed to those
who have the permission to reserve the conference room for others.
80
Customizing the telephone
InhaltContents
Setting audio, contrast and language
Setting audio, contrast and language
Customizing the telephone
You can modify various audio settings and the display contrast to suit your requirements.
You can deactivate the ring tone.
You can change the language for the text display via the language setting. The avail-
able languages are English, French and German.
Set contrast (→ p. 82)
Setting the Acoustics (→ p. 83)
Apply ring tone melodies* (→ p. 84)
Do not disturb (→ p. 86)
Set language (→ p. 87)
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Customizing the telephone
i
Setting audio, contrast and language
Set contrast
You can quickly modify the display of your telephone to suit changing environmental
conditions (e.g. sun dazzle).
Press the "Menu" function key.
Scroll to the Settings menu item.
Confirm selection.
Scroll to the Display / Acoustics menu item.
Confirm selection.
Scroll to the Acoustics / contrast menu item.
Confirm selection.
Scroll to the Contrast menu item.
Increase or decrease the setting. The new setting takes immediate effect.
Exit menu.
The new settings have been saved.
Note
• You can access the acoustics and contrast menu directly from your telephone’s
basic status using the "+" und "-" keys.
• You can also change any setting by pressing the numeric key for the desired set-
ting.
• If you want to reset the acoustic and contrast settings to the as-supplied status,
scroll back to the Default setting menu item and confirm using the OK key.
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Customizing the telephone
i
Setting audio, contrast and language
Set acoustics
You can adjust the volume of the ringtone, the handset and the monitoring loudspeaker.
You can set a different sound for each type of call. The different call types are:
• Internal call: Internal call
• External call: Call from outside your telecommunications system
• Message call: When a message is received
• VIP ringtone: Call from an entry in the call filter list
Press the "Menu" function key.
Scroll to the Settings menu item.
Confirm selection.
Scroll to the Display / Acoustics menu item.
Confirm selection.
Scroll to the Acoustics / contrast menu item.
Confirm selection.
Scroll to the desired menu item.
Increase or decrease the setting. New ring settings are sounded immediately
so you can check them.
If necessary scroll to further menu options and change their settings.
Exit menu.
The new settings have been saved.
Note
• You can access the acoustics and contrast menu directly from your telephone’s
basic status using the "+" und "-" keys.
• If you want to reset the acoustic and contrast settings to the as-supplied status,
scroll back to the Default setting menu item and confirm using the OK key.
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Customizing the telephone
i
Setting audio, contrast and language
Apply ring tone melodies*
Your system administrators can make special ring tones for all numbers on your system. This means that calls for "Service", "Head office" or "Workshop" can easily be
recognised from the ring tones. You can apply these ring tones to your telephone.
Press the "Menu" function key.
Scroll to the Settings menu item.
Confirm your selection.
Scroll to the Display / Acoustics menu item.
Confirm your selection.
Scroll to the MSN call type (off) menu item.
Change setting to MSN call type (on).
Exit menu.
The setting is saved.
Note
• The setting only affects external calls and VIP calls.
• If you wish to hear your personal ring tones again, change the setting back to
(off).
84
Customizing the telephone
i
Setting audio, contrast and language
Set handsfree
Press the "Menu" function key.
Scroll to the Settings menu item.
Confirm your selection.
Scroll to the Display / Acoustics menu item.
Confirm your selection.
Scroll to the Acoustics / Contrast menu item.
Confirm your selection.
Scroll to the Handsfree menu item.
Increase or decrease the setting.
Exit menu.
The new settings have been saved.
Note
• There are four possible settings for handsfree mode:
Level 1: Normal connection (medium volume)
Level 2: Quiet or long-distance connection
Level 3: Loud connection, purely digital or internal connection
Level 4: When you have connected an additional loudspeaker.
• Level 3 is normally the best setting if you are using your telephone’s built-in loudspeaker.
85
Customizing the telephone
i
Setting audio, contrast and language
Do not disturb
If you do not wish to be disturbed, you can temporarily deactivate the ringing tone.
Press the "Menu" function key.
Scroll to the Settings menu item.
Confirm your selection.
Scroll to the Display / Acoustics menu item.
Confirm your selection.
Scroll to the Do not disturb menu item. An indication on the right hand side of
the window shows whether the function is on or off.
Switch the function on or off. The new status is displayed.
Exit menu.
The new setting is saved.
Notes
• Caution: You can set up call numbers for which your telephone rings even when
you have activated "Do not disturb" (
• A caller hears an engaged tone or an announcement if you have switched on "Do
not disturb".
• You can still make internal and external calls yourself without any restrictions even
when you have activated "Do not disturb".
Call filter (→ p. 110)).
86
Customizing the telephone
Setting audio, contrast and language
Setting the language
Press the "Menu" function key.
Scroll to the Settings menu item.
Confirm your selection.
Scroll to the Display / Acoustics menu item.
Confirm your selection.
Scroll to the Language menu item.
Confirm your selection. The currently set language is highlighted.
Select the desired language.
Exit menu. Your telephone will reset itself.
All display texts will now be in the selected language.
87
Customizing the telephone
InhaltContents
i
Placing functions / call numbers on keys
Placing functions / call numbers on k eys
Functions (→ p. 153) and numbers which you frequently use can be placed onto
available function keys. You can thus use these functions or call numbers by simply
pressing a key or by dialling.
You can place partner on the function keys. Then the display informs you (or the LED
if available) as to the telephone status of the partner.
Show key assignment (→ p. 89)
Assign functions to keys (→ p. 90)
Assign lines to keys (→ p. 91)
Assign partner to keys (→ p. 92)
Function keys with LED (→ p. 93)
Delete assignment of keys (→ p. 94)
Label function keys (→ p. 94)
Notes
• If you reprogram the function keys, different operating procedures could result.
• Functions already assigned to keys no longer appear in the menu.
88
Customizing the telephone
Placing functions / call numbers on keys
Displaying key assignment
You can see on your telephone display which function, destination, partner or line
has been assigned to a key of your telephone.
Press the "Menu" function key.
Scroll to the Settings menu item.
Confirm your selection.
Scroll to the Function keys menu item.
Confirm your selection. The description and current assignment of all keys will
be displayed.
Press the desired key. The description and current assignment of this key will be
displayed.
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Customizing the telephone
i
Placing functions / call numbers on keys
Assigning functions to keys
Press the "Menu" function key.
Scroll to the Settings menu item.
Confirm your selection.
Scroll to the Function keys menu item.
Confirm your selection. The description and current assignment of all keys will
be displayed.
Scroll to the keys you want to change or assign.
Confirm your key selection.
Scroll to the function you want to assign to the key, e.g. Charges.
Confirm your selection.
Note
• You can display the assignment of all the user-programmable function keys using
the arrow keys.
• The handsfree, menu, redial and refer-back function keys have fixed assignments
and cannot be changed.
• You can only set up one function key for each function. When you allocate a function to a new function key, the old function key is automatically cleared.
90
Customizing the telephone
Placing functions / call numbers on keys
Assigning lines to keys
Press the "Menu" function key.
Scroll to the Settings menu item.
Confirm your selection.
Scroll to the Function keys menu item.
Confirm your selection. The description and current assignment of all keys will
be displayed.
Scroll to the function key you want to change or assign.
Confirm your key selection.
Select the line you want to assign to the function key, e.g. Leitung 2.
Confirm your selection. You can now seize line 2 with this key.
91
Customizing the telephone
Placing functions / call numbers on keys
Assigning partners to keys
You can assign partners to keys. The LED, if present, shows you the status of their
telephone.
Press the "Menu" function key.
Scroll to the Settings menu item.
Confirm your selection.
Scroll to the Function keys menu item.
Confirm your selection. The description and current assignment of all keys will
be displayed.
Scroll to the keys you want to change or assign.
Confirm your key selection.
Scroll to the Partner menu item.
Confirm your selection. All internal users will be displayed.
Select the subscriber whose call number you want to assign to the key.
Confirm your selection. The user is now set up as a partner and is accessible
directly via this key.
92
Customizing the telephone
Placing functions / call numbers on keys
Function keys with LED
Your telephone has 2 programmable function keys with LED display. The LED shows
you the current status of the key functions. I.e. you can see if the appropriate func
tion is switched on or off.
LED display on function keys
Function LED
Call list On: entries
Flashing: new entries
Divert from (to) On: call diversion is active
Anonymous call On: active
Appointments On: set
Flashing: expired
Message Flashing: message received
Night service [auto., 1-3] On: night service active
Lock On: telephone locked
Programming On: telephone in programming mode
Do not disturb On: function on
LED display on line keys
-
Status of the line LED
Free Off
Busy On
Calling / recalling Flashing quickly
Waiting Flashing slowly
Allocated Flashing slowly
LED display on partner keys
Status of partner LED
Free Off
Free / call diversion to ... active Off
Free / call diversion destination Off
Busy On
Receiving external call Flashing quickly
Receiving internal call Flashing slowly
93
Customizing the telephone
Placing functions / call numbers on keys
Deleting key assignments
Press the "Menu" function key.
Scroll to the Settings menu item.
Confirm your selection.
Scroll to the Function keys menu item.
Confirm your selection. The description and current assignment of all keys will
be displayed.
Scroll to the function key with the assignment you want to delete.
Confirm your key selection.
Scroll to the Delete menu item.
Confirm your selection. The key now has no function.
Label function keys
All function keys are given standard frequently-used functions. You can insert the
appropriate label strips alongside the function key line. You can find this on the sheet
supplied.
If you alter the function key allocation, you can use the free labelling strip on the
sheet (for manual entries).
94
Customizing the telephone
InhaltContents
Changing general settings
Changing general settings
You can specify how your telephone normally establishes a connection. This
includes all settings that help you to telephone more conveniently: For instance,
automatic handsfree, automatic exchange line seizure or number of redials.
You can suppress the indication of another call while you are on the telephone.
For external calls, you can specify whether a number is passed to the subscriber.
For each call you can view the number dialled by the caller.
You can also specify whether this is your internal extension number or only the com-
pany telephone number.
You can set up your telephone so that it does not ring for group signalling, e.g. gen-
eral call.
You can define exceptions to "Do not disturb".
You can also select whether you want to use a headset that is connected.
You can define who has which permissions and can use your system to make calls.
You can set the access permissions and access PINs for a virtual conference room.
Automatic handsfree after dialling (→ p. 96)
LN on dialling (→ p. 97)
Line / off-hook (→ p. 98)
Number of redials (→ p. 99)
Redial every x seconds (→ p. 99)
Automatic handsfree for incoming call (→ p. 100)
Number display for outside calls (→ p. 101)
Direct dial (→ p. 102)
Deactivating second call (→ p. 103)
Extended call display (→ p. 105)
Code* (→ p. 104)
VIP call (pager)* (→ p. 106)
Hunt group (→ p. 107)
General call (→ p. 108)
Serial Call (→ p. 109)
Call filter (→ p. 110)
Setting up headset* (→ p. 111)
Managed Mobility Access (→ p. 114 )
Set up conference room (→ p. 118)
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Customizing the telephone
Changing general settings
Automatic handsfree after dialling
When you call an external subscriber: you can set your telephone to switch automatically to handsfree.
Press the "Menu" function key.
Scroll to the Settings menu item.
Confirm your selection.
Scroll to the Dial settings menu item.
Confirm your selection.
Scroll to the Autom. handsfree menu item. An indication on the right hand side
of the window shows whether the function is on or off.
Switch the function on or off. The new status is displayed.
Exit menu. The new setting is saved.
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Customizing the telephone
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Changing general settings
LN on dialling
You can automatically seize an exchange line every time you dial with the receiver
on the hook. You then never have to dial the external line code.
Press the "Menu" function key.
Scroll to the Settings menu item.
Confirm your selection.
Scroll to the Dial settings menu item.
Confirm your selection.
Scroll to the LN on dialling menu item. An indication on the right hand side of
the window shows whether the function is on or off.
Switch the function on or off. The new status is displayed.
Exit menu. The new setting is saved and a status message appears.
Note
• If you have switched on "LN on dialling", you must first press the refer-back key to
make an internal call.
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Customizing the telephone
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Changing general settings
Line / off-hook
You can automatically seize an external line whenever you lift the receiver. You then
never have to dial the external line code.
Press the "Menu" function key.
Scroll to the Settings menu item.
Confirm your selection.
Scroll to the Dial settings menu item.
Confirm your selection.
Scroll to the Line / off-hook menu item. An indication on the right hand side
of the window shows whether the function is on or off.
Switch the function on or off. The new status is displayed.
Exit menu. The new setting is saved.
Note
• If you have switched on "Line/off-hook", you must first press the refer-back key to
make an internal call.
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Customizing the telephone
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Changing general settings
Number of redials
When you activate automatic redial (→ p. 23): you set here how often the dialling is
to be repeated automatically.
Press the "Menu" function key.
Scroll to the Settings menu item.
Confirm your selection.
Scroll to the Dial settings menu item.
Confirm your selection.
Scroll to the Number of redials menu item. The number of redial operations
currently set is shown in brackets.
If necessary, press several times to select the desired number of redials.
Exit menu. The new setting is saved.
Note
• You can choose between 0, 3, 5 or 10 redials.
• If the setting is "0", the Auto. redial menu item is removed.
Redial every x seconds
When you activate automatic redial (→ p. 23) : you set here the time that elapses
before your telephone redials automatically.
Press the "Menu" function key.
Scroll to the Settings menu item.
Confirm your selection.
Scroll to the Dial settings menu item.
Confirm your selection.
Scroll to the Redial every menu item. The currently specified time interval
between two redials is shown in brackets.
If necessary, press several times to select the desired time interval between
redials.
Exit menu. The new setting is saved.
Note
• You can select times of 15, 30, 60, 90 or 120 seconds.
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Customizing the telephone
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Changing general settings
Automatic handsfree when called
If you switch on this function, your telephone automatically accepts all internal calls.
On receiving a call, you hear a short attention tone and you can then speak in handsfree mode to the caller immediately without pressing any key and without picking up
the receiver.
Press the "Menu" function key.
Scroll to the Settings menu item.
Confirm your selection.
Scroll to the Dial settings menu item.
Confirm your selection.
Scroll to the Handsfree answ-back menu item. An indication on the right hand
side of the window shows whether the function is on or off.
Switch the function on or off. The new status is displayed.
Exit menu. The new setting is saved and a status message appears.
Note
• When your caller terminates the call, a new call can be taken immediately.
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