Avaya 3900 User Manual

Personal Directory PC Utility Reference Guide

Introduction

The Personal Directory PC Utility provides a faster, easier way to create or modify a Personal Directory for an Avaya
3904 or 3905 Digital Deskphone. You can enter names and numbers into a Personal Directory file on your PC, and

download (Program) the file directly from the PC to the 3904 or 3905 through a serial port connection. You can also
upload (Read) a directory from a 3904 or 3905 to a PC and modify the directory. Note: The Personal Directory PC
Utility Software is compatible with the Windows 95, Windows

Install the Personal Directory PC Utility Cartridge

Your PC connects to the Personal Directory PC Utility Cartridge through an RS-232-C serial cable. The Personal
Directory PC Utility Cartridge is a small cartridge that fits into either slot in footstand of the telephone. The Personal
Directory PC Utility Cartridge requires that you have an Accessory Connection Module (ACM) installed in your
telephone (See the Accessory Connection Module Installation Guide for more information). Check with your
distributor for the recommended transformer for use with Avaya 3900 Series Digital Deskphone cartridge accessories.

Latch

98, and Windows 2000 operating systems.

Avaya

RS232C

How to install the
Personal Directory
PC Utility Cartridge

RS-232-C pin
requirements

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1. Ensure that an Accessory Connection Module (ACM) is properly installed in your Avaya
3900 Series Digital Deskphone (refer to the ACM Installation Sheet for details).

2. Insert the Personal Directory PC Utility Cartridge into either the small or large port on the
ACM. The cartridge must be face up with latch on top, as shown above.

3. Connect an RS-232-C serial cable to the PC and the Personal Directory PC
Utility Cartridge.

Note: The RS-232-C serial cable is not included with your Personal Directory PC Utility
Cartridge. The cable must have a male DB25 connector to interface with the Personal
Directory PC Utility Cartridge. The other end must be terminated with a connector that
mates with the connector on the back of your computer. Contact your
for recommended RS-232-C cables.

Pin

2
3
4
5
6

20

7

Function

TX
RX
RTS
CTS
DSR
DTR
GND

Description

Tran sm it
Receive
Request to Send
Clear to Send
Data Set Ready
Data Terminal Ready
Ground Signal

553-9154

Avaya distributor

Personal Directory PC Utility Reference Guide

Install the Personal Directory PC Utility Software

1. Close all applications.

2. Ensure that the Personal Directory PC Utility Cartridge is properly installed in the ACM. See the installation guide
that came with the cartridge for detailed instructions.

3. Insert the Personal Directory PC Utility disk into the floppy disk drive.

4. Click on Start.

5. Select Run.

6. Enter A:\SETUP (assuming that drive A is the floppy disk drive).

7. Click on OK. The
screen appears.

8. Click on Next.

9. If you agree to the terms of the Software License Agreement, click on Yes.

10. Continue to Click on Next until the installation is complete.

11. When prompted, remove the disk from the floppy disk drive.

12. Click on Finish.

13. Restart your PC.

Open the Personal Directory PC Utility

1. Click on Start.

2. Select Programs.

3. Select either the default folder, Meridian Personal Directory PC Utility, or the folder where you installed the
software.

4. Select PC Utility.

Avaya logo screen appears while the installation utility loads, then the Welcome

Select the serial port

1. Click on Phone in the Main Menu bar.

2. Click on Set port. The pull-down menu shows all available serial ports.

3. Click on the desired serial port.

Note: The program automatically selects the same port each time, unless that port is now being used by another

application such as a Palm Pilot.

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