Avaya 3701 User Manual

Avaya Communication Manager

Avaya 3701 User Guide

16-601623

Issue 3

October 2008

© 2008 Avaya Inc.
All Rights Reserved.

Notice

While reasonable efforts were made to ensure that the information in this
document was complete and accurate at the time of printing, Avaya Inc. can
assume no liability for any errors. Changes and corrections to the information
in this document may be incorporated in future releases.

For full support information, please see the complete document,
Avaya Support Notices for Software Documentation, document number
03-600758.

To locate this document on our Web site, simply go to

http://www.avaya.com/support

the search box.

Documentation disclaimer

Avaya Inc. is not responsible for any modifications, additions, or deletions to
the original published version of this documentation unless such modifications,
additions, or deletions were performed by Avaya. Customer and/or End User
agree to indemnify and hold harmless Avaya, Avaya's agents, servants and
employees against all claims, lawsuits, demands and judgments arising out of,
or in connection with, subsequent modifications, additions or deletions to this
documentation to the extent made by the Customer or End User.

Link disclaimer

Avaya Inc. is not responsible for the contents or reliability of any linked Web
sites referenced elsewhere within this documentation, and Avaya does not
necessarily endorse the products, services, or information described or offered
within them. We cannot guarantee that these links will work all of the time and
we have no control over the availability of the linked pages.

Warr ant y

Avaya Inc. provides a limited warranty on this product. Refer to your sales
agreement to establish the terms of the limited warranty. In addition, Avaya’s
standard warranty language, as well as information regarding support for this
product, while under warranty, is available through the following Web site:

http://www.avaya.com/support

Copyright

Except where expressly stated otherwise, the Product is protected by copyright
and other laws respecting proprietary rights. Unauthorized reproduction,
transfer, and or use can be a criminal, as well as a civil, offense under the
applicable law.

Avaya support

Avaya provides a telephone number for you to use to report problems or to ask
questions about your product. The support telephone number
is 1-800-242-2121 in the United States. For additional support telephone
numbers, see the Avaya Web site: http://www.avaya.com/support

and search for the document number in

.

.

Contents

Important Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Sensitive Electronic Environment (Europe only) . . . . . . . . . . . . . . . . 7

Authorisation and conformity (Europe only) . . . . . . . . . . . . . . . . . . 7

Always dispose of old equipment correctly (Europe only) . . . . . . . . . . . 8

FCC Notices (U.S. only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Health and Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Power Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Safety Precautions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Avaya 3701 Telephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Installation Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Commissioning your Telephone . . . . . . . . . . . . . . . . . . . . . . . . . 11

Important Battery Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Charging and Discharging . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Installing the Charger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Important Battery Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Charging and Discharging . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Charging the Batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Charging and Operating Times . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Charge Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Battery Capacity Icon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Charge Warning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Initial Setup and Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Telephone Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Keys and Displays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Display Arrangement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Text Line/Softkey Line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Illumination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Softkeys and the Cancel Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

The Softkeys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Softkey: Arrow Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Softkey: OK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Softkey: Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Softkey: Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Softkey: Esc . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Cancel Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Example: Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Example: Telephone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Issue 3 October 2008 3

Contents

Entering a Telephone Number . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Calling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Telephone On / Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Loudspeaker Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Handsfree . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Muting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Making a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Making a Call from the Last Number Redial List . . . . . . . . . . . . . . . . 23

Making a Call from the Telephone Book . . . . . . . . . . . . . . . . . . . . . 24

Making a Call from the Caller List . . . . . . . . . . . . . . . . . . . . . . . . 24

Making a SOS-call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Muting Ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Answering a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Changes During a Connection . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Most common features described below are available for the DECT set . . . 26

Placing a call on Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Call Enquiry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Call Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Conference Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Call Waiting / Answering second Call . . . . . . . . . . . . . . . . . . . . . . 27

Parking a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Retrieving a Parked Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Message waiting indication for Voicemail . . . . . . . . . . . . . . . . . . . . . . 28

The Menus: Operating Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Menu Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Example . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Menu Timer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Menu: Telephone Book Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Entering Characters / Names . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Adding a New Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Editing an Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Deleting an Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Deleting all Entries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Quick Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Transferring Phone Numbers to the Telephone Book . . . . . . . . . . . . . 33

Menu: Redial List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Menu: Key Lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Key Lock On / Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Menu: Caller List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Accepted and Missed Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

4 Avaya 3701 User Guide

Calling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Menu: Ringer Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Melody: Internal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Melody: External . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Melody: VIP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Menu: Volume Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Earpiece . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Hands-free . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Menu: System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Registration Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Registering the Telephone to the DECT System . . . . . . . . . . . . . . . . 37

Selecting the DECT System . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Automatic Search System. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Deleting a System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Changing a System’s Name and Phone Number . . . . . . . . . . . . . . . . 38

Equipment ID. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Contents

Menu: Telephone Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

User Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Changing the Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Emergency Call SOS Number. . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Voice Box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Attention tones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Charger Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Silent Charging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Display Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Menu: Security Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Resetting the Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Clear Phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Changing the PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Read Only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Menu: Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Ringer on / off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Silent charging on / off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

User name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Registering / Deregistering . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Toggles the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Key Lock on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Care and Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Menu Tree . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Issue 3 October 2008 5

Contents

6 Avaya 3701 User Guide

Important Safety Information

Sensitive Electronic Environment (Europe only)

Only use this product in countries where the appropriate authorities have given their
authorisation.

The CE symbol on the product certifies its conformity with the technical guidelines concerning
user safety and electro-magnetic compatibility valid at the time of approval; in accordance with
European directive No. 1999/05/EC.

This product complies with IP50 - according to IEC 529 / EN 60 529.
Any radio-based equipment can potentially cause interference with other equipment and can be

interfered from other equipment. This also applies for DECT equipment. However due to the
very low transmission power level the changes for interference are very small. Research proves
that operational DECT phones normally don't influence electronic equipment however some
precautions must be taken into account for sensitive electronic equipment e.g. sensitive
laboratory equipment. When DECT phones operate in straight nearness of sensitive electronic
equipment incidental influence can appear. You are advised not to place the DECT phone on or
close (less then 10 cm) to this kind of equipment, even in standby mode.

Authorisation and conformity (Europe only)

We Avaya GmbH & Co. KG declare that the product Avaya 3701 Telephone concurs with the
basic requirements and other relevant provisions of EU guideline 1999/5/EU (R&TTE).

This device is suitable for connection to the radio interfaces (DECT™) of Avaya
telecommunications systems and fulfils the basic requirements laid out in EU Guideline 1999/5/
EU (Radio and Telecommunication Terminal Equipment, R&TTE).
Due to its construction, this device is not suitable for direct operation on interfaces to public
telecommunications networks.
In the unlikely event of any problems during operation, please contact your dealer or system
administrator.

The conformity declaration can be accessed under the following Internet address:

www.avaya.de/gcm/emea/de/includedcontent/conformity.htm

term "Conformity".
This device operates in accordance with the DECT™ system with a frequency range of 1880 to

1900 MHz. The allocation of this frequency range in the frequency utilisation plan is initially valid
until 2008 and will be extended in accordance with European harmonisation.

or search the index under the key

Issue 3 October 2008 7

Always dispose of old equipment correctly - keep our environment tidy (Europe only)

Old electrical and electronic equipment marked with this symbol can contain
substances hazardous to human beings and the environment. Never dispose of
these items together with unsorted municipal waste (household waste). In order to
protect the environment, public collection points have been set up to ensure the
correct disposal of old electrical and electronic equipment marked with this symbol.

To reduce the risk of these substances being released into the environment and to
reduce the burden on natural resources, it is also possible to participate in Avaya’s
used equipment return system. This system ensures the correct recycling of old
equipment as well as the re-utilisation of individual components.

FCC Notices (U.S. only)

This device complies with part 15 of the FCC Rules. Operation is subject to the following two con­ditions: (1) This device may not cause harmful interference, and (2) this device must accept any
interference received, including interference that may cause undesired operation.

Modifications not expressly approved by this company could void the user's authority to operate
the equipment.

NOTE: This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable
protection against harmful interference in a residential installation. This equipment generates,
uses and can radiate radio frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment does cause
harmful interference to radio or television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try to correct the interference by one or more of
the following measures:

z Reorient or relocate the receiving antenna.
z Increase the separation between the equipment and receiver.
z Connect the equipment into an outlet on a circuit different from that to which the receiver is

connected.

8 Avaya 3701 User Guide

Health and Safety Information

Exposure to Radio Frequency (RF) Signals:
The wireless phone is a radio transmitter and receiver. It is designed and manufactured not to

exceed the emission limits for exposure to radio frequency (RF) energy set by the Federal
Communications Commission (FCC) of the U.S. Government. These limits are part of
comprehensive guidelines and establish permitted levels of RF energy for the general
population. The guidelines are based on the safety standards previously set by both U.S. and
international standards bodies. These standards include a substantial safety margin designed
to assure the safety of all persons, regardless of age and health.

This device and its antenna must not be co-located or operating in conjunction with any other
antenna or transmitter.

This EUT has been shown to be capable of compliance for localized specific absorption rate
(SAR) for uncontrolled environment/general population exposure limits specified in ANSI/IEEE
Std. C95.1-1992 and had been tested in accordance with the measurement procedures
specified in FCC/OET Bulletin 65 Supplement C (2001) and IEEE 1528-2003

Important Safety Information

Power Supply

The mains voltage of the adapter should match the local mains voltage, this can be 110 V or
220 V. Check if both voltages do match before installing the charger and adapter.

Safety Precautions

z Do not open the handset or charger, this could expose you to high voltages. Have all

repairs carried out by authorized service personnel.

z Do not allow the charger and the battery contacts to come into contact with conductive

objects such as keys, paper clips, rings or bracelets.

z Do not allow the handset and charger to come into contact with water or chemicals.
z Only use the plug-in AC adapter and battery type supplied.
z Do not use AC adapters which are visibly damaged (cracked or broken housing) and keep

the ventilation slits on the plug-in AC adapters free.

z Do not use the handsets in vehicles or in hazardous locations.
z This product contains magnetic material. Be aware that small metallic objects may stick for

example to the loudspeaker. This may deteriorate the audio quality and can be harmful.

Issue 3 October 2008 9

Usage

Like all other cordless telephones, this handset uses radio signals which do not guarantee a
connection set-up under all circumstances. Generally, you should therefore not rely exclusively
on cordless telephones when making indispensable calls (e.g. medical emergencies).

Avaya 3701 Telephone

This telephone is only supported on the Avaya DECT systems (IP DECT or DECT R2 system).
DECT telephone features include:

z Speakerphone
z Illuminated display (green)
z SOS (Emergency) key for speed dialing an emergency number
z Phone number lists and Voice Mail indication
z Personal telephone book with 50 entries in every handset
z Mute Capability
z 10 possible ring tones
z 4-level field strength display
z Adjustable Speaker and telephone volume, 3-level
z Manual key lock
z Temporary ring tone muting
z Silent charging
z 12 menu languages

- Czech, Danish, Dutch, English, Finnish, French, German, Italian, Norwegian,
Portuguese, Spanish and Swedish. However, in the Czech and Norwegian language
mode some menu items may appear in the English language

z Illuminated 3-line graphic display (96 x 33 pixels), variable 3-level contrast
z Stand-by time: > 100 hrs
z Talk time: > 10 hrs
z Batteries: 3 AAA (NiMH) included with phone
z Charge time: max. 6 hours for empty batteries
z Weight: 138g incl. batteries
z Dimensions (L x B X H): 146 x 55 x 28 mm

10 Avaya 3701 User Guide

Installation

Installation Location

Place the charger on a flat, even surface. Do not install the charger, telephone and accessories
in the proximity of:

z Water, moisture or damp areas.
z Sources of heat, direct sunlight or unventilated areas.
z Devices which generate strong magnetic fields, electrical appliances, fluorescent lamps,

computers, radios, televisions or fax and telephones.

z Areas where the telephone can be covered, its ventilation is impaired and liquid can get

inside. Areas where there is excessive dust and areas subject to vibration, shock or
extreme temperature fluctuations.

z Install / keep the telephone and accessories out of reach of small children.

Installation

Commissioning your Telephone

Your telephone is only operational after the batteries have been charged. You can then use the
telephone to make and receive calls.

Issue 3 October 2008 11

Placing the batteries in the telephone

Note:

The battery compartment is on the back of the telephone. It takes the three type AAA batteries
which are supplied.

Opening the battery compartment cover:
Insert a suitable item (e.g. the top of a
ballpoint pan) into the hole at the bottom
of the compartment cover(1). Push it in
and lift the cover at the same time (2).

Inserting the batteries:

Insert the batteries in the battery
compartment, taking care to observe
the correct polarity. The + - poles of
the batteries must correspond to the
+ - markings in the battery
compartment.

Closing the battery compartment cover:

Replace the cover by placing it on
the compartment at a slight angle (1)
and pressing it down until it clicks
into place (2).

Note: If the batteries are inserted
incorrectly, the telephone will not
function, and may be damaged.

Important Battery Information

Note: Use only rechargeable AAA NiMh battery of typical 800 mAh, 1.2 V. Never use a

battery which is damaged or worn out.

Heat or cold reduces the performance and life of the batteries. It is possible that a telephone
with hot or cold batteries can be temporarily out of operation even if the batteries are fully
charged.

Used batteries should be disposed of in accordance with local authority regulations.
Do not throw batteries in a fire.

12 Avaya 3701 User Guide

Charging and Discharging

The batteries can be charged and discharged hundreds of times. If the operating time (i.e. talk
and standby time) is significantly shorter than usual, then it is time to replace the batteries.

To maintain optimum operating time, the batteries should be discharged from time to time by not
placing the telephone in the charger but leaving it switched on until it switches itself off.

Extreme temperatures can influence the charging capability of the batteries.

Installing the Charger

To operate the charger a mains connection is required. Check if the mains voltage matches the
adapter mains voltage.

Connect the cable on the plug-in AC adapter to the terminal on the bottom of the charger and
plug the AC adapter into the mains socket.

Mains plug

Important Battery Information

Issue 3 October 2008 13

Important Battery Information

Note:

Note: Use only rechargeable AAA NiMh battery of typical 800 mAh, 1.2 V. Never use a

battery which is damaged or worn out.

Heat or cold reduces the performance and life of the batteries. It is possible that a telephone
with hot or cold batteries can be temporarily out of operation even if the batteries are fully
charged.

Used batteries should be disposed of in accordance with local authority regulations.
Do not throw batteries in a fire.

Charging and Discharging

The batteries can be charged and discharged hundreds of times, but sooner or later they will be
worn out. If the operating time (i.e. talk and standby time) is significantly shorter than usual, then
it is time to replace the batteries.

To maintain optimum operating time, the batteries should be discharged from time to time by not
placing the telephone in the charger but leaving it switched on until it switches itself off. Only
use this method to discharge the batteries.

Extreme temperatures influence the charging capability of the batteries.

Charging the Batteries

Charge the batteries approximately 6 to 7 hours before using the telephone. This protective
measure extends the service life of the batteries.

The maximum power output is only attained after three to five charge and discharge cycles.
When replacing the batteries, ensure the correct polarity. Use only rechargeable AAA NiMh

battery of 800 mAh, 1.2V. The manufacturer does not accept liability for malfunctions or damage
caused by using other battery types or normal batteries.

14 Avaya 3701 User Guide

Charging and Operating Times

Charging time: (empty batteries) to full capacity in approx. 6 to 7 hours.
Talk time: > 10 hours (with fully charged batteries).
Standby time: > 100 hours (with fully charged batteries).

Charge Display

The charge status of the batteries is indicated on the display. This means:

batteries fully charged (80 – 100 %)
batteries 60 – 79 %
batteries 40 – 59 %
batteries 20 – 39 %

Charging the Batteries

batteries 0 – 19 %
(frame flashes) batteries are empty: an alert tone is also given.

Battery Capacity Icon

When batteries are replaced, no icon will be displayed before a charging cycle has been
completed, except when almost empty batteries are inserted in the phone, then the icon will be
shown immediately.

When the battery capacity icon is displayed, the indication is reliable.
If the charged batteries are inserted, the batteries can become hot during the first charge cycle,

and if the fully charged batteries are removed from the phone and inserted again, the batteries
can become overcharged.

Charge Warning

When the batteries’ capacity is almost exhausted, an acoustic warning is given in the form of 3
short ”beep” signals (only during a call). Upon receiving the beep approximately 5 minutes of
talk time is left.

Issue 3 October 2008 15

Initial Setup and Operation

The telephone can be manually registered on up to 5 different DECT systems. To do so, it has
to be registered to each Avaya IP DECT system.

Telephone Registration

Register the telephone on the Avaya DECT system (IP DECT or DECT R2 system) as
described in Menu: System

on page 37.

16 Avaya 3701 User Guide

Keys and Displays

Keys and Displays

Display Arrangement

Issue 3 October 2008 17

Icons

Ringer deactivated.

At least 2 bars: Good radio link

On: Telephone has a connection

Flashing: Telephone has an incoming call

On: Handsfree is activated
Flashing: Message in voicebox
Flashing: One or more missed calls in the caller list

Charge status of the batteries

On: Keypad is locked

Text Line/Softkey Line

In the top line of the display, information is given concerning the current status of the telephone
during a call or in standby mode. When using the menus, this line displays an additional line of
text containing the name of the active menu. The text line displays important information about
the current connection status or menu lists and texts. In an idle state the top text line is replaced
by the icon line. Below this icon line the system name or your programmed name and the phone
number of the telephone are displayed.

18 Avaya 3701 User Guide

Selection lists (e.g. caller list) and the features menu are
displayed as a one-line excerpt. This line can be moved up
or down via the arrow keys to show the next menu entry or
number.

The text and symbols on the softkey line refer to the keys
below. The contents of the line changes according to the
operating state.

Illumination

The display is automatically illuminated when there is an incoming call or a key is pressed. The
display illumination is automatically switched off after 10 seconds if no key is pressed.

Softkeys and the Cancel Key

The Softkeys

The four large keys below the display (see
picture) are called the softkeys. The
functions allocated to the keys are shown on
the bottom line of the display. The key
function changes automatically according to
the telephone state.

Softkeys and the Cancel Key

Softkey: Arrow Keys

Symbols are displayed above the arrow keys which identify the respective functionality of the
arrow keys:

- Opens the telephone book.

- When a selection list (e.g. telephone book or menu) is displayed, the arrow keys move the
cursor to the desired entry.

- When entering phone numbers or names, changes can be made by moving the

position of the cursor. The arrow keys shift the cursor to the left or right.

- Enables selection from the redial list.

- Earpiece / loudspeaker: Volume.

Issue 3 October 2008 19

Softkey: OK

OK is used to confirm the selected function. If a function only permits you to switch between two

options, OK causes this to take place. In the display, active settings (ON) are indicated by a ” ”
at the end of the line. In the case of settings that are not active (OFF), a ”-” appears at the end
of the line.

Softkey: Menu

Using the Menu softkey on the left, you can access the main menu of the Avaya 3701
telephone.

Softkey: Options

Using the Options softkey on the left, you can perform actions on the selected item in the menu
you are currently in.

Softkey: Esc

The Esc softkey is used to quit the respective menu section which is displayed. The display
then shows the selection of the previous menu branch or the current idle / connection display.

Holding down the Esc softkey for a longer time ( approx. 2 sec.) quits the present menu and
returns to the idle display.

Cancel Key

Pressing during editing names and/or numbers results in deleting the last entered
character or digit. Pressing for a longer period deletes the whole entry.

20 Avaya 3701 User Guide

Example: Menu

Press Menu. Use the arrow keys to scroll through this list and confirm the desired function with
OK.

Example: Telephone Book

Softkeys and the Cancel Key

If the telephone book has been opened ( -key), the arrow keys can be used to select a name
and or can be used to dial.

To change entries, switch over to the next menu using the Options softkey and choose for
example Edit. Now you can edit the telephone number and then the name with which it is
associated. Save your changes by selecting OK at the end of each procedure.

Entering a Telephone Number

The arrow keys can be used to shift the input position (cursor) to the left or right. Additional
characters are always added in front of the flashing cursor. Use OK to confirm your entry,
deletes individual characters or the complete entry (press for a longer period).

Issue 3 October 2008 21

Calling

Telephone On / Off

The telephone can be switched off by pressing for more than 1 second when it is in an
idle state. The telephone is switched on by pressing for more than 1 second or by
placing the telephone in the charger.

Loudspeaker Volume

During a conversation you can change the volume of the earpiece or the loudspeaker with the
arrow keys in 7 steps. When the minimum or maximum value is reached, you will hear a beep.
In the display a bar will be shown which will increase/ decrease in size symbolizing the actual
volume setting.

Handsfree

To enable several people in a room to listen to a call, the telephone includes a handsfree
feature. This can be activated via the -key.

For best results, the telephone should be placed upright on a smooth, flat surface (e.g. a table
top), leaving the loudspeaker and microphone free. For best results keep about 0.5 m distance
between yourself and the telephone when speaking.

To switch off the function, press the -key again. Note: When the handsfree function is active,
the hook icon is replaced by a loudspeaker icon.

Muting

During a call, you can deactivate the microphone of your telephone using the Mute softkey (in
case of making a call the Mute softkey appears 10 second after the last number is dialed).

Pressing Unmute softkey in this state activates the microphone again.

22 Avaya 3701 User Guide

Making a Call

Calling

Dialing:

Press or and dial the phone number.

Pre-dialling:

Enter the phone number and press or . You
can use pre-dialling to chain telephone numbers from
different lists. Press Options, select one of the lists
with the arrow keys and OK. Select a telephone
number from the list. A long press on the hook key
will add the number to the number predialed before.

Please note: In pre-dialling, if the input cursor is positioned behind the telephone number, the
number to be chained will be suffixed to that telephone number. If the input cursor is at any
other point, the number to be chained will be prefixed to the telephone number.

Correcting an entry during pre-dialling:

: deleting individual digits; press for a longer period: deletes the whole phone number.

Notes:

z Long key press on “

any digit entered after the note-key will not be stored in the Redial list (like PIN code).

z Long key press on “0“ inserts P (for pause) in the pre-dial-mode. (The 1.5 second Pause is

only supported by IP DECT system.)

“ inserts “ ” (note-key) in the pre-dial-mode. For security reasons

*

Making a Call from the Last Number Redial List

Selection: press the -softkey and then one of the

arrow keys (several times if necessary) with the
telephone in an idle state. The last 10 phone
numbers dialed are then displayed. The beginning /
end of the number redial list is marked by a dashed
line.

Issue 3 October 2008 23

Dialing: Press or the selected phone number is dialed.
Pre-dialling: If you press for a longer period, the selected phone number is entered into the

pre-dial mode. Digits can be added to the displayed phone number, as required (see: Making a
Call). To dial, press or . The pre-dial mode is terminated by pressing Esc.

You can call directly from the redial list or transfer a phone number to the telephone book (refer
to Menu: Redial List

on page 33).

Making a Call from the Telephone Book

Selection: press the arrow keys with the telephone

in an idle state. Use the arrow keys to select an entry
or type in the first character(s) of the name.

Dialing: press or and the phone number is
dialed.

Pre-dialling: If you press for a longer period, the
selected phone number is taken up into pre-dialling.
To dial, press or . The pre-dial mode is
terminated by pressing Esc.

Making a Call from the Caller List

The telephone stores the phone numbers of the last 20 callers in the caller list (dependent on
the transmission of the phone number). If a call is not answered within 10 seconds the user is
notified via the text ”Missed calls” in the idle display and the flashing icon . This text will
disappear when the caller list is entered. Calls that are successfully established from the caller
list will be removed from the list.

Selection: press the Info key with the telephone in an idle state. If there are new calls
stored the list will open immediately. Otherwise you have to select Caller List.

Dialing: use the arrow keys to select an entry. Press or and the phone number is dialed.
Pre-dialling: if is pressed for a longer period, the phone number is entered into the pre-dial

mode. Digits (e.g. a code) can be added as required. The phone number is dialed by pressing

or . The pre-dial mode is terminated by pressing Esc.

You can call back directly from the caller list or transfer a phone number to the telephone book
(refer to Menu: Caller List

on page 34).

24 Avaya 3701 User Guide

Making a SOS-call

This telephone can be used to send emergency calls to a certain telephone number. The
number is stored in the menu ”Telephone Option”.

To make the emergency call press the SOS-/ -key for longer than 2 seconds.

Muting Ringer

During the call alert phase, it is possible to mute the ringer alert signal simply by pressing the
softkey Silence, now only the telephone icon is signalling the incoming call. (In case of the
ringer alert signal is with VIP melody the ringer can not be muted.)

Answering a Call

Calling

At an incoming call the number of the caller is displayed (if
transmitted). If this number is already listed as an entry in
the phonebook, the corresponding name of this entry is
displayed during an incoming call. Press or to
answer the call or lift the telephone of the charger when
”Charger Answer” is enabled.

Reject rejects the call.
Silence mutes the ringer.

(With IP DECT system in case of the incoming call is with
VIP melody alert signal - like Priority Call - the Reject and

Silence softkeys are not available. Press or or the
OK softkey to answer the call.)

Issue 3 October 2008 25

Changes During a Connection

Note:

During a connection the volume can be adjusted by
pressing the arrow keys.

Options:

Mute switches off the microphone in the

telephone (in case of making a call the Mute
softkey appears 10 second after the last number
is dialed).

Telephone Book opens the Telephone Book
List.

Redial opens the Redial List.
Caller List opens the Caller List.

R-key (Recall button) puts the call on hold or
drops a party or completes a conference.

Most common features described below are available for the DECT set

Note: Features and operation depend on ACM administration

Basically the same set of features (and feature operation) are available for the DECT sets as for
analog stations with Recall/Flash button. Most of the available features depend on the ACM
parameters. Please see following documentation on Avaya Support website
(http://support.avaya.com

z Administrator Guide for Avaya Communication Manager, 03-300509
z Feature Description and Implementation for Avaya Communication Manager, 555-245-205
z Avaya IP DECT Installation, Administration and Maintenance Manual, 16-601625

) for more details :

Placing a call on Hold

During a call you can place a call on hold.

z Press places the call on hold.
z Press again to retrieve the call.

26 Avaya 3701 User Guide

Call Enquiry

During a call another party can be consulted.

z Press to put the call on hold.
z Now dial the other phone number.
z Press again to drop the second call and switch back to the first call.

Call Transfer

During a call you can transfer a call to another party.

z Press to put the call on hold.
z Dial the other phone number.
z Press to complete the transfer. (The transfer can be completed before or after the

other party answered the call.)

Calling

Conference Call

During a call you can create a conference with other 2 parties.

z Press to hold the first call.
z Dial the other phone number.
z Press again to complete the conference.
z The parties will be conferenced together and the phone display will show conference.
z Pressing again will drop the added party from the conference.

Call Waiting / Answering second Call

During a call you can answer a second call with placing the first call on hold.

z Press places the first call on hold and answers the second call.
z Press again to retrieve the first call and put the second call on hold.
z Pressing is to speak alternately with the other parties.
z In case pressed to release a call with a party or in case a party release the call, the set

will be re-alerted for the held call.

Issue 3 October 2008 27

Parking a Call

During a call you can park a call.

z You receive the call to your phone. Answer the call.
z Press (this places the call on hold) then dial the Call Park FAC
z Press to hang up.
z You have now parked the call.

Retrieving a Parked Call

z Press or dial Answer Back FAC followed by the parking extension number E.g.

*371234#.

The call will be connected to your telephone.

Message waiting indication for Voicemail

When a icon appears in the idle mode, the receiver has a message in his voicemail box.
After listening to all new voicemail messages, the icon will disappear in idle mode.

In case the telephone is switched off, is out of coverage or is in the charger while ”silent
charging”, the message waiting indication is updated after the telephone is logged to the DECT
system.

If the Voice Box number is configured the user can access the voicemail by pressing the Info
key and selecting Voi c e Box OK. Press Call (or or ) to connect to the voicemail.

If the Voice Box number is not configured the user can access the voicemail by dialing the
voicemail number. (Alternatively: pressing the Info key and selecting Voic e Box OK. Press Call
or or and dial the voicemail number to connect to the voicemail.)

The Menus: Operating Procedures

In this and subsequent sections, all features are activated via the softkey Menu. The individual
operating sequences are shown in short form, and then a short description follows.

28 Avaya 3701 User Guide

Menu Control

The symbols have the following meaning:

Input of numbers or characters

Operate arrow keys

Menu Texts shown in this font represents a softkey
Key Click In this way displayed texts indicate the menu item to be selected.

Press hook key.

Press speaker key.

Example

Saving user names: (in the next chapters all representations of the operating sequences have
the following form.)

The Menus: Operating Procedures

Menu Telephone Option OK User Name OK name OK

In this example, first press Menu and select

Telephone Option with the arrow keys.

Confirm the selection by pressing the OK softkey.

Then select User Name with the arrow keys. Confirm
again by pressing OK.

Now enter the name, confirm by pressing OK.
Instructions on entering the name can be found at
”Entering characters/names”.

Issue 3 October 2008 29

Menu Timer

The menu activation is time-monitored. If no entries are made within 60 seconds, then the menu
is automatically quit.

Menu: Telephone Book Settings

The Telephone Book allows you to store up to 50 phone numbers and names. The entries in the
telephone book are stored locally on the telephone. The names are sorted alphabetically,
therefore the telephone book offers an alphabetic search function. Entering the same telephone
number more than once is not accepted, but the same name can be stored with different
numbers.

An entry can consist of a maximum of 32 digits for the number and 16 characters for the name
(refer to Entering Characters / Names
by a dashed line. If a caller is listed in the telephone book and the phone number has been
transmitted for the incoming call, then his name appears in the caller list.

Dialing: dial the selected entry by pressing or . Pre-dialling is started by pressing for
a longer period.

). The beginning / end of the telephone book list is marked

Options:

Predial number is entered into the pre-dial mode.
Dial the number is dialed immediately.
Details shows name and number of the entry.
Edit edits the entry.
Delete deletes the entry.
Quick Call direct access to the phonebook entry keys 1…9.

30 Avaya 3701 User Guide

Entering Characters / Names

The following characters can be entered by pressing the keypad keys several times. The entry
position is automatically advanced if no entries are made for a short while or a new character is
entered. Pressing the -key switches from capitals to non-capitals and the same action
switches back. While entering characters the last line on the display shows all characters
assigned to the key. The actual position is marked by > <.

Key Capital letter Small letter

1 ?!1-+*/=&()%¿¡ ?!1-+*/=&()%¿¡

2 ABC2ДЕАБГЖЗ abc2деабгжз

3 DEF3ÈÉÊË def3èéêë

4 GHI4ÌÍÎÏ ghi4ìíîï

5JKL5 jkl5

Menu: Telephone Book Settings

6 MNO6СЦТУФХШ mno6сцтуфхш

7PQRS7ß pqrs7ß

8 TUV8ÜÙÚÛ tuv8üùúû

9 WXYZ9 wxyz9

0 (space) ,.0:;_”‘^~ (space) ,.0:;_”‘^~

*A’a a’A

# #@$£¥§<>{|}[\] #@$£¥§<>{|}[\]

Adding a New Entry

>New Entry< OK phone number OK name OK

When entering the name, the keypad keys are automatically switched over to character input. A
name consists of maximum 16 characters.

Issue 3 October 2008 31

Editing an Entry

Note:

Select entry Options Edit OK short / long

New digits OK short / long new characters OK

Changes can be made by moving the cursor to the beginning or end of the entry via the arrow
keys. Delete characters by using the -key. Press Esc if you do not wish to change a phone
number or a name.

Deleting an Entry

Select entry Options Delete OK

Deleting all Entries

Menu Security OK telephone PIN OK Clear Phonebook OK Sure? Yes

This function deletes all entries.

Quick Call

Activate an entry in the telephone book and then select Quick Call from the Options menu.
Key in a one-digit number from 1 to 9 as your quick call number and confirm your selection by
pressing OK.

Note: Quick call numbers can only be allocated once. To dial a number, press the key

To remove a quick call numbers from a telephone book entry use Delete or Delete All from the
Quick Call menu.

you have allocated the number to and hold it down for a second or two while the
telephone is idle. The number you wish to call will then be entered automatically
in pre-dial mode. In the telephone book the names allocated to the quick call
function have the corresponding quick call number in front of the names.

32 Avaya 3701 User Guide

Transferring Phone Numbers to the Telephone Book

Every selectable phone number in the ”caller list” or ”redial list” can be transferred to the
telephone book. To do so, the Options softkey in the Caller list Menu or Redial List Menu is
available for this purpose, depending on the state of the telephone. If OK is pressed, the phone
number is stored immediately and is treated as a new entry:

Options Add To OK Edit number / enter name OK
Edit number press OK and enter/edit a name for the phone number. Confirm by pressing OK.
When entering characters and numbers, the arrow keys can be used to shift the entry position

to the left or right.
The Esc softkey cancels the entry.

Menu: Redial List

Menu: Redial List

In the idle state, press the -softkey and then one of the arrow keys (several times if
necessary). You will see the last 10 internal and external parties dialled (telephone number or
name).

Dialing: dial the phone number by pressing or . Pre-dialling is started by pressing
for a longer period.

Options:

Dial dials the phone number selected.

Add to transfers the phone number to the telephone book or to the call filter.

Predial places the call in pre-dial mode, pressing or will connect the call.

Delete OK Sure? OK deletes the selected entry.

Delete All OK Sure? OK deletes all entries.

Issue 3 October 2008 33

Menu: Key Lock

Key Lock On / Off

The keypad can be locked to prevent any accidental operation: press the Menu softkey, select
Key Lock via the arrow keys and confirm by pressing OK. A lock icon is then shown in the

display.
To unlock the keypad, press the right softkey and then (as shown on the display).
Calls can be answered in the normal way when the key lock is active and all keys can be used.

The key lock is activated again after the call has been terminated.

Menu: Caller List

Accepted and Missed Calls

Accepted and missed calls with a transmitted phone number, are entered into the caller list. A
missed call is a call which has not been answered and has been alerting for at least 10
seconds. When calls have been missed the text ” Missed Calls” is shown in the display. If the
caller is registered in the telephone book, the name is displayed.

The last 20 telephone numbers are listed. Every additional phone number overwrites the oldest
entry. When a call back is successfully executed to an entry in the caller list, the entry is
removed from the caller list.

The beginning / end of the caller list is marked by a special line.
Multiple calls with the same phone number are only stored once.
The following symbols at the end of the entries indicate the kind of call:

missed call

accepted call

rejected call

34 Avaya 3701 User Guide

Calling

Dialing: dial the phone number by pressing or . Pre-dialling is started by pressing

for a longer period.

Options:

Menu: Ringer Settings

Caller List OK Selection of a phone number…

Dial dials the phone number selected.

Add to transfers the phone number to the telephone book or to the call filter.

Predial places the highlighted phone number into predial mode. Press or to make

the call.

Delete OK Sure? OK deletes the selected entry.

Delete All OK Sure? OK deletes all entries.

Menu: Ringer Settings

A different melody can be set for every type of call (internal and external).

Melody: Internal

Menu Ringer Settings OK Melody OK Internal OK or 0…9 OK

Select the melody for internal calls by entering a number 0…9 or use the arrow keys.

Melody: External

Menu Ringer Settings OK Melody OK External OK or 0…9 OK

Select the melody for external calls by entering a number 0…9 or use the arrow keys.

Melody: VIP

Menu Ringer Settings OK Melody OK VIP OK or 0…9 OK

Select the melody for priority calls by entering a number 0…9 or use the arrow keys.

Issue 3 October 2008 35

Volume

Menu Ringer Settings OK Volume Settings OK or 0…7 OK

The ringer signalling volume can be changed via digits 0 ... 7 or the arrow keys (0=off).
(The ringer signalling volume for calls with VIP ringing alert signal can not be disabled or turned

off.)

Menu: Volume Settings

Earpiece

Menu Volume Settings OK Earpiece OK OK or 0…7 OK

The voice volume of the earpiece can be changed in 7 steps via digits 1…7 or the arrow keys.

Hands-free

Menu Volume Settings OK Hands-free OK OK or 0…7 OK

The voice volume of the loudspeaker can be changed in 7 steps via digits 1…7 or the arrow
keys.

36 Avaya 3701 User Guide

Menu: System

Registration Code

The telephone can be manually registered on up to 5 different DECT systems. Before you can
make a call via the DECT system, the telephone has to be registered to the system. A system
ID and registration code are necessary for the registration process. Ask the system
administrator for the valid registration code. When the telephone is not subscribed to the system
the display will show ”Please, subscribe”.

This is for information only. Please contact your System Administrator to register the telephone
All settings in this chapter are started by pressing the softkeys:

Menu System OK

Menu: System

Registering the Telephone to the DECT System

Subscription OK >Subscribe HS< OK PABX-PIN OK

- Subscribe OK

or

- Use PARK-Code PARK OK

or

- Cancel OK

The following entries must be made when logging on:

PABX-PIN : this code is used to get access to the DECT System.

Use PARK-Code : a system ID should only be entered if you are at a location where two

DECT systems overlap.

Enter name : give the name of the DECT system to which you are registering. This will be

shown on the idle display. For information concerning the entry of characters, refer to

Entering Characters / Names

Internal No. : the phone number, assigned to your DECT telephone can be entered here

(ask your system administrator for the phone number).

on page 31.

Issue 3 October 2008 37

Selecting the DECT System

Subscription OK select a System Options Select OK

If the telephone has been registered to several DECT systems, then you can select which one
the telephone is to use. Select the system via the arrow keys before confirming ”Select”. By
choosing Options Select, the function automatic search is disabled. The selected system is
shown in the idle display.

Automatic Search System

Subscription OK Auto. Search OK

If you have registered your telephone with several DECT systems and this function is active
(” ”), then the telephone will automatically select one of the systems. Thus, your telephone is
automatically ”logged-in” to another of your registered DECT systems, as soon as you move out
of the effective range of the current system. This function is disabled if a specific system is
selected by the select option.

Deleting a System

Subscription OK select a System Options Delete OK Sure? Yes

Deleting subscription is only possible, when the telephone is out of coverage from the system or
when it is not successfully registered to a system. Consequently, the telephone can only be
used on this system again after completion of the registration process. Use the arrow key to
select the system, before you choose Options Delete. This function removes subscription
information from your telephone for the selected DECT system.

Note that after execution of this function, the telephone cannot be used on that DECT system
anymore! To use it again, you must go through the registration procedure at the DECT system
and at the telephone.

Changing a System’s Name and Phone Number

Subscription OK select a System Options Edit OK

System Name OK Local Phone number OK

You can select a system and then edit the name of the system and your telephone number.

38 Avaya 3701 User Guide

Equipment ID

IPEI OK

You can read the international telephone identification.

Menu: Telephone Options

All entries in this chapter are started by pressing the softkeys:

Menu Telephone Option OK

User Name

Menu: Telephone Options

User Name OK Name OK

This function can be used to store the name of the telephone user which is set by your System
Administrator. You can change the User Name on the telephone but this will revert to the
System Administrator configured name upon a system reset. The user name consists of
maximum 12 characters. The name is shown on the idle display. Further information concerning
the input of characters can be found at Entering characters / names.

Changing the Language

Language OK English OK

Sets the desired display language. It is possible to select from 12 different languages.

Emergency Call SOS Number

Emergency Call OK number Options Save OK

The phone number for the SOS-function can be stored here.

Issue 3 October 2008 39

Voice Box

Voice Box OK number Options Save OK

This is the number used to connect to your Voicemail. (This Voicemail number can be centrally
defined on IP DECT system, if not then the user can define it on the set.)

Attention tones

Attention tones OK

Key Click or Confirm tones or End of Menu or

Battery alarm or Coverage Warn / OK

If activated ” ” an acoustic warning signal is given when a key is pressed (Key Click), if a
setting is confirmed (Confirm tones), if the end of a menu list is displayed (End of Menu), if the
battery charge becomes too low (Battery alarm) or if there is a danger of losing the radio link
(Coverage Warn).

Charger Answer

Charger Answer OK

When the function is enabled, you can answer incoming calls when the telephone is placed in
the charger e. g. by lifting it off the charger. The ” ” is shown when activated. The call is ended
and the telephone goes on hook by placing it on the charger again.

Silent Charging

Silent Charging OK

If activated ” ” the telephone does not setup and receive any calls while it is placed in the
charger. The first display line shows ”Silent Charging” when placed into the charger. While on
Silent Charge calls are directed to Voicemail (if configured). Calls are signalled again once it is
taken out of the charger.

Display Contrast

Disp. Contrast OK OK

The display contrast can be changed via the arrow keys.

40 Avaya 3701 User Guide

Menu: Security Functions

The security functions are protected by a PIN code (4 digits).
The PIN entry is only necessary when read only is switched on. In the delivery state the PIN is

set to 0000. For additional security, **** is displayed when entering the PIN. Numbers which
have been entered can be deleted by pressing . If you have forgotten your PIN, please
consult your system administrator.

All entries in this chapter are started by pressing the softkeys:

Menu Security OK Enter PIN OK
Then select…

Resetting the Telephone

Default setting OK Sure? Yes

Menu: Security Functions

All functions with the exception of the telephone book, the PIN and system registrations are
deleted and reset to the delivery state.

Clear Phonebook

Clear Phonebook OK Sure? Yes

This function deletes all entries in the phonebook.

Changing the PIN

Change PIN OK old PIN OK new PIN OK repeat new PIN OK

For additional security, the new PIN must be entered twice. The numbers of the PIN are
displayed as ****.

Read Only

Read-Only OK

If read only is active ” ”, all features in the menu can be checked. However the settings cannot
be changed.

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Menu: Shortcuts

Several frequently used menu items can also be activated with shortcuts.
When the telephone is idle, press one of the following key combinations within 3 seconds.

Ringer on / off

Menu switches the ringer signalling off. The bell symbol ‹ appears in the display.
Menu switches the ringer signalling back on.
(The ringer signalling volume for calls with VIP ringing alert signal can not be disabled or turned

off.)

Silent charging on / off

Menu switches on your telephone for ”Silent Charging”.
Menu switches ”Silent Charging” off.

User name

Menu allows you to change the user name.

Registering / Deregistering

Menu activates the registration menu (for registering / deregistering the telephone with the
DECT system.

Toggles the ringer

Menu toggles the ringer on/off.
(The ringer signalling volume for calls with VIP ringing alert signal can not be disabled or turned

off.)

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Key Lock on

Menu switches the key lock on

Accessories

z Battery: NiMh (Nickel-Metal Hydride) rechargable AAA battery of 800 mAh, 1.2V (Not

available from Avaya)

- Avaya 3701 and 3711 Desktop Charger

z Mains plug

Accessories

z Avaya 3701 telephone and Avaya 3711 telephone Charger Rack

A maximum of eight telephones can be charged simultaneously. The charger rack is designed
for desktop use and for wall mounting.

z Belt Clip

Belt clip and adapter for the telephone. The adapter is clipped onto the telephone.

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Care and Maintenance

Note:

Your telephone is a product which meets high demands with regard to design. It should
therefore be treated with care. We want this product to give you pleasure for a long time and
therefore make the following suggestions.

Pay attention to all safety instructions. These instructions apply to the telephone, charger,
batteries (the whole telephone) as well as the accessories.

To clean the telephone, first of all disconnect the mains plug on the charger. Wipe the device
using an antistatic cloth or a slightly moistened soft chamois leather and then wipe with a dry
cloth.

Note: Never spray the telephone with cleaning agents or solvents.

Clean the charge contacts on the telephone and the charger by means of a fluff-free cloth.
If the telephone or one of the accessory parties does not function perfectly, please contact your

supplier‘s customer service.

Menu Tree

Key Lock
Ringer Settings Melody Internal

External
VIP

Volume Settings

Volume Settings Earpiece

Hands-free

System Subscription <Subscribe HS>

Auto.Search
…select DECT system <Options / New>

<Options / Edit>
<Options / Delete>

IPEI

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Telephone Options User Name

Language
Emergency Call SOS Number
Voice Box Telephone number
Attention Tones Key Click

Charger Answer
Silent Charging
Disp.Contrast

Security Default settings

Menu Tree

Confirm tones
End of menu
Battery alarm
Coverage Warn

Clear phonebook
Change PIN
Read only

Performance figures and data quoted in this document are typical, and must be specifically
confirmed in writing by Avaya before they become applicable to any particular order or contract.
The company reserves the right to make alterations or amendments to the detailed
specifications at its discretion. The publication of information in this document does not imply
freedom from patent or other protective rights of Avaya or others.

Intellectual property related to this product (including trademarks) and registered to Lucent
Technologies have been transferred or licensed to Avaya.

All trademarks identified by the ® or ™ are registered trademarks or trademarks, respectively,
of Avaya Inc. All other trademarks are the property of their respective owners.

This document contains proprietary information of Avaya and is not to be disclosed or used
except in accordance with applicable agreements.

Any comments or suggestions regarding this document should be sent to [e-mail].
© 2006 Avaya Inc. All rights reserved.
Avaya Inc.
1300 W. 120th Ave.
Westminster, CO 80234
Web: http://www.avaya.com

Issue 3 October 2008 45

46 Avaya 3701 User Guide