Avaya 3641, 3645 User Manual
3641/3645 Wireless IP Telephone and Accessories User Guide
2
ABC
1
4
GHI
7
PQRS
3
DEF
0
FCN
LINE
6
MNO
9
WXYZ
5
JKL
8
TUV
3641
Volume
up
START
Function key
(FCN)
Microphone
LINE
Keypad
END
Headset
jack
Softkeys
Nav keys
Volume
down
NavOK
Avaya 3641 Wireless IP Telephone
2
2
ABC
1
4
GHI
7
PQRS
3
DEF
0
FCN
LINE
6
MNO
9
WXYZ
5
JKL
8
TUV
3645
START
Microphone
LINE
Keypad
END
Headset
jack
Softkeys
Nav Keys
TALK
Volume
up
Volume
down
Function key
(FCN)
NavOK
Avaya 3645 Wireless IP Telephone
3
© 2007 Avaya Inc.
All Rights Reserved.
Notice
While reasonable efforts were made to ensure that the information in this
document was complete and accurate at the time of printing, Avaya Inc. can
assume no liability for any errors. Changes and corrections to the information
in this document may be incorporated in future releases.
For full support information, please see the complete document, Avaya
Support Notices for Hardware Documentation, document number
03-600759.
To locate this document on our Web site, simply go to http://www.avaya.com/
support and search for the document number in the search box.
Documentation disclaimer
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the original published version of this d ocument ation unle ss such modifi cations,
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agree to indemnify and hold harmless Avaya, Avaya's agents, servants and
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documentation to the extent made by the Customer or End User.
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Warranty
Avaya Inc. provides a limited warranty on this product. Refer to your sales
agreement to establish the terms of the limited warranty. In addition, Avaya’s
standard warranty language, as well as information regarding support for this
product, while under warranty, is available through the following Web site:
http://www.avaya.com/support.
Copyright
Except where expressly stated otherwise, the Product is protected by copyright
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transfer, and/or use can be a criminal, as well as a civil, offense under the
applicable law.
Avaya support
Avaya provides a telephone number for you to use to report problems or to
ask questions about your product. The support telephone number is
1-800-242-2121 in the United States. For additional support telephone
numbers, see the Avaya Web site: http://www.avaya.com/support.
4
Introduction
Your Avaya 3641/3645 Wireless IP Telephone is a state-of-the-art communication device that uses radio wave technology to send and receive voice
and data transmissions. It is designed to operate much like a cell phone.
However, the handset uses the private telephone system installed in your
facility and will not operate outside the area covered by this system.
About This Guide
This guide is meant to provide general information about your handset.
Contact your system administrator for additional information on how your
handset functions within your telephone system. This guide includes information about:
• The Handset
• Getting Started
• Advanced Features
• Handset Accessories
• Handset Administration
5
Table of Contents
The Handset ............................................................................... 8
Modes of Operation ............................................................................. 8
Menu Navigation ................................................................................ 8
Shortcut Keys ..............................................................................9
Handset Displays ................................................................................9
Status Bar Indicators .......................................................................11
Softkey Labels ................................................................................... 13
Getting Started ......................................................................... 15
Charging Your Handset .....................................................................15
Indications of Low Battery ................................................................ 15
Basic Handset Operation Summary ................................................ 16
Advanced Features ................................................................... 20
Facility-Specific Features .................................................................20
Speakerphone ...................................................................................20
Predial .............................................................................................. 20
Redial ............................................................................................... 20
Phonebook ........................................................................................ 21
Phonebook List Options ................................................................21
Phonebook Edit Entry Options ...................................................... 22
Speed-Dial ........................................................................................ 22
The Config Menu ............................................................................... 23
Config Menu Options ........................................................................24
Toggle Options .............................................................................. 26
User Profile Settings ..................................................................... 26
Changing Ring Settings ................................................................ 26
Default Profile Settings ................................................................. 27
Data Entry and Editing ..................................................................... 28
Push-to-talk (PTT) ............................................................................29
PTT Operation Summary ..............................................................29
6
Handset Accessories ................................................................ 31
Battery Packs .................................................................................... 31
About Chargers ................................................................................. 32
Charging Status ........................................................................... 33
Single Charger .................................................................................. 34
Dual Charger ................................................................................... 35
Quad Charger ................................................................................... 36
Carrying Options ...............................................................................37
Headsets ........................................................................................... 37
Handset Administration ........................................................... 38
FAQs ................................................................................................. 38
Specifications ................................................................................. 40
Safe Use of Wireless Telephones ...................................................... 41
Operational Warnings ................................................................... 41
Potentially Explosive Atmospheres ............................................ 41
Electromagnetic Interference and Compatibility .......................... 42
Facilities ................................................................................... 42
Pacemakers .............................................................................. 42
Hearing Aids ............................................................................. 42
Other Medical Devices ..............................................................42
Use While Driving .......................................................................... 43
For Vehicles Equipped with an Airbag ....................................... 43
Safe Use of Battery Packs and Chargers ........................................... 44
Index ........................................................................................ 45
Care of Your Handset ............................................................... 47
7
The Handset
K
Modes of Operation
Your handset has five modes of operation
The Handset
Push-to-talk (PTT) The Avaya 3645 Wireless IP Telephone uses
Menu Navigation
Mode Description
Standby The handset is on-hook and idle.
Active The handset is in a call, a call is coming in, or
Config Menu User preferences are being accessed in the
Message Alert Custom text messaging applications may be
a call is being dialed.
Config Menu. In this mode the handset is
on, but will not receive calls.
programmed for your facility. This mode is
activated through the
channels for incoming and outgoing radio
communication. While PTT is active, the
handset is in PTT mode.
FCN menu.
Nav
Nav
Nav
The navigation keys (Nav keys) just below the softkeys are used to navigate through menu options. These are referred to in this guide as
NavT, NavW, NavX, and NavOK.
8
NavO
Nav
NavS,
Shortcut Keys
Ext. 555
John Doe
07-05 12:19p
Profile: Loud
1: General
Spkr Prof Cfg
Extension
User
profile
Default PTT
channel
Softkey
labels
User name
Date/time
When a menu is displayed, a shortcut key may be displayed on the right
edge of the menu line. Press the corresponding number on the keypad to
activate the corresponding menu option.
Handset Displays
The top row of the display provides status indicators for various handset
conditions. It is referred to as the status bar.
The middle lines display information about the handset identity, user profile, calls in progress, menu options, and data from telephone.
The bottom row displays softkey labels.
Standby Mode Display
This display shows that there is excellent signal strength, a voicemail message is waiting, a text message may be retrieved, the Battery Pack is fully
charged, the extension number assigned to this handset is 555, the date is
th
, the time is 12:19 p.m., the user profile is Loud, and the default PTT
July 5
channel (Avaya 3645 model only) is 1: General. Press
play the second set of available softkeys:
Phbk Redl Spdl
Nav W
or X to dis-
The Handset
9
Feature Menu Display
Park/Unpark
SAC
Forward
Camp-On
Prof Pl Exit
1
PBX Line 1
Spkr Tran Conf More
1
Hold Mute Redl More
The Handset
This display is reached by pressing the FCN key while off-hook. It displays a list of features that may be activated while on a call. Available
features depend on the configuration of your communication server. The
up/down icons indicate that there are additional menu items. The
softkey will take you back to the active in-call display.
Active in-call Display
This display shows that you are on an active telephone call on line 1. Additional information may display about the call. The available softkeys allow
you to convert the call to the speakerphone, place the call in conference, or
transfer the call. Press the
More softkey for additional call handling fea-
tures — placing a call on hold, muting a call, and redialing a number.
Exit
10
Status Bar Indicators
1
Indicator Function
The Handset
The signal-strength icon indicates the
strength of the signal and can assist the user
in determining if the handset is moving out of
range.
The voicemail icon is activated when a new
voicemail message is received—this is
available when the feature is supported by
the phone emulation.
The battery icon indicates the amount of
charge remaining in the Battery Pack. When
only one level remains, the Battery Pack
needs to be charged.
The speakerphone icon displays when the
speakerphone is active.
The line indicators are associated with
telephone line status and access.
Up and down arrows are displayed when the
menu has additional options above or below.
Left or right arrows are displayed during
editing when the cursor may be moved left or
right.
Telephone ring icon. A regular telephone call
is coming in.
Messaging ring icon. A call is coming in from
a Messaging application.
The PTT ring con. A PTT call is coming in.
11
The Handset
[No Service message]
Indicator Function
The priority PTT ring icon. A call is coming in
on the priority PTT channel. This call will
override any other.
Muted The muted indicator displays after the
softkey has been pressed. It indicates that
the microphone is not transmitting sound.
Mute softkey again to unmute the
Press the
microphone.
Locked Locked indicates that the keypad is locked to
prevent accidental activation. Use the
softkey plus the
# key to unlock it.
If warning tones are enabled, an alarm will
sound and a descriptive message displays
when the handset cannot receive or place
calls. You may be outside of the covered area.
Walk back into the covered area. The in-service
tone indicates service is re-established.
The download icon indicates that the handset
is downloading code. This icon only appears
while the handset is running the over-the-air
downloader. It appears to the right of the
signal strength icon in the same location as
the voicemail icon.
Mute
Unlk
12
Softkey Labels
The bottom row of the handset displays labels associated with the four
softkeys just below it. When a softkey is active, a label appears to describe
its function. Pressing the softkey will activate the feature. When additional
softkeys are available,
key labels. Press
These are some of the softkeys you will see.
Label Description Action
Back Go back Returns to the previous menu display.
CAPS
caps
Clr Clear Deletes the entry.
Cncl Cancel Returns to the previous menu display
Conf Conference Enables a conference call with two
Del Delete Deletes the character to the left of the
Done Finished Exits a list when more than one
Edit Edit Opens an editing window so you can
Exit Exit Exits out of the menus.
Hold Hold Places a call on hold.
Cfg Configure Opens the
More Additional
Nav arrows appear to the left and right of the soft-
NavX or W to view the additional softkey labels.
Change case Toggles to allow a change in case when
entering alphabetical text.
without saving any data that might
have been entered.
parties on two active lines.
cursor.
selection is possible.
change information about an entry in
the phonebook.
Config Menu.
Displays additional set or sets of
softkeys available
available softkeys.
The Handset
13
The Handset
Label Description Action
Mute Mute Toggles to mute or unmute the
microphone.
No Negative reply Press to reply “No” to a displayed
question.
Phbk Phonebook Opens the phonebook.
Play Play Plays the selected ring tone.
Prof Profile Opens the Profile menu.
Redl Redial Displays a list of the last 10 numbers
dialed.
Save Save Saves the current entry to the
phonebook.
Set Set From the speed-dial assignment
display, opens the phonebook listing
for assigning a phonebook entry to a
speed-dial key.
Spdl Speed-dial Opens the list of speed-dial numbers.
Spkr Speakerphone Toggles speakerphone function.
Tran Transfer Enables the transfer of a call to
another party on a second line.
Unlk Unlock keys Press
Unlk, then the # key to unlock a
locked keypad.
View View Displays information about an entry in
the phonebook.
Yes Positive reply Press to reply “Yes” to a displayed
question.
14
Getting Started
Your Avaya 3641/3645 Wireless IP Telephone is designed for full mobility
within the workplace and operates much like a cell phone. It also interfaces
with the telephone system at your workplace and incorporates advanced
telephony features. This section covers the basic functions available in
every facility. For specific telephony system functions, see the Facility-
Specific Features section or contact your system administrator.
Charging Your Handset
The handset’s Battery Pack must be charged charged for a minimum of
two hours before its first use. See the section Handset Accessories for
complete information about charging your handset.
Indications of Low Battery
The Battery Pack icon on the status line of the display gives you a visual
indication of the amount of charge remaining in the Battery Pack. Additionally, when the icon shows empty, if the handset is in standby mode,
you will hear a brief, modulated-ring signal and the
sage displays. The handset may not be used until charged. If you are in a
call, soft beeps will sound, first slow and then fast, until the handset
becomes unusable. When you first start to hear the beeps, you have two
minutes to end the call or change the Battery Pack.
The Battery Pack can be changed while the call is still in progress. Do not
END. Quickly remove the discharged Battery Pack and replace with
press
a charged Battery Pack, press
START to resume the call.
press
See the Handset Accessories section for complete information about
chargers.
END to turn the handset back on and then
Battery Low mes-
Getting Started
15
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