Auralog Tell me More - Education 7.0 - Admin Tools User Guide
TELL ME MORE® EDUCATION
Admin Tools
User Guide
Copyright 2003 Auralog S.A. All rights reserved.
TELL ME MORE® EDUCATION
Admin Tools
Contents
TELL ME MORE® Education: system set-up ............................................................................................................3
INTRODUCTION.............................................................................................................................................................4
T
O RUN ADMIN TOOLS ....................................................................................................................................................4
THE ‘TUTORS’ WINDOW.............................................................................................................................................6
T
O CREATE A TUTOR ACCOUNT .......................................................................................................................................6
‘Languages’ tab.........................................................................................................................................................7
‘Access rights’ tab .....................................................................................................................................................7
T
O MODIFY A TUTOR ACCOUNT.......................................................................................................................................7
T
O REMOVE A TUTOR ACCOUNT......................................................................................................................................8
THE ‘LANGUAGE GROUPS’ WINDOW.....................................................................................................................9
T
O ADD A LANGUAGE GROUP ..........................................................................................................................................9
T
O MODIFY A LANGUAGE GROUP...................................................................................................................................10
O REMOVE ONE OR MORE LANGUAGE GROUPS.............................................................................................................10
T
THE ‘STUDENT GROUPS’ WINDOW.......................................................................................................................11
T
O ADD A STUDENT GROUP ...........................................................................................................................................11
T
O MODIFY A STUDENT GROUP ......................................................................................................................................11
T
O REMOVE ONE OR MORE STUDENT GROUPS................................................................................................................12
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TUDENT GROUP TYPES.................................................................................................................................................12
To add a student group type....................................................................................................................................12
To add a predefined student group type ..................................................................................................................13
To modify a student group type ...............................................................................................................................13
To remove one or more student group types............................................................................................................13
THE ‘STUDENTS’ WINDOW ......................................................................................................................................14
A
UTOMATIC CREATION OF STUDENT ACCOUNTS ...........................................................................................................14
O ADD A STUDENT ACCOUNT.......................................................................................................................................15
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Lesson language......................................................................................................................................................16
Student group...........................................................................................................................................................17
T
O ADD A STUDENT ACCOUNT BY DUPLICATING ANOTHER STUDENT ACCOUNT ............................................................18
T
O IMPORT A STUDENT FILE ..........................................................................................................................................18
Format and contents of file to be imported..............................................................................................................18
Some basic rules for creating a valid file to be imported........................................................................................20
To import the file .....................................................................................................................................................20
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O EXPORT ONE OR MORE STUDENT ACCOUNTS ............................................................................................................21
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O MODIFY A STUDENT ACCOUNT .................................................................................................................................22
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O REMOVE ONE OR MORE STUDENT ACCOUNTS ...........................................................................................................23
TECHNICAL SUPPORT...............................................................................................................................................24
Copyright 2003 Auralog S.A. All rights reserved. 2
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TELL ME MORE® EDUCATION
Admin Tools
TELL ME MORE® Education: system set-up
This diagram displays the standard TELL ME MORE® Education system set-up for a multi-workstation licence.
sdfqsdfqsdf
Lessons
Lessons
Administrator
workstation (2)
dmin Tools
Student
workstation
TELL ME MORE
Lesson Copier
Tutor
workstation
Tutor Tools
Lesson Copier
TELL ME MORE
Server workstation (1)
File and Data
Server
TELL ME
MORE
Server
Paramétrages
du serveu
Server
Manager
uxiliary lesson
server (5)
System data
Shared data
Users
Lessons
Lessons
uxiliary
Lesson Serve
Http protocol server connection, most frequently used for
identification purposes
Network access to data and files
Local connection
Server workstation: designated workstation for the technical administrator to configure the system and the File and
Data Server.
Administrator workstation
: designated workstation for the Administrator to organise the structure of the Tutoring
Service (students, Tutors, language and student groups) using the Admin Tools application.
Student workstation
Tutor workstation
: designated workstation for students to work in TELL ME MORE®.
: designated workstation for the Tutor to organise, follow and personalise student training using the
Tutor Tools application.
Auxiliary lesson server
ME MORE
MORE
®
onto an auxiliary server. According to the needs and configuration of the network on which TELL ME
®
Education is installed, the installation of this workstation is optional.
: designated workstation for the technical administrator to copy the lesson content of TELL
Note:
Depending on the network configuration, all applications can be installed on the same workstation.
Copyright 2003 Auralog S.A. All rights reserved. 3
TELL ME MORE® EDUCATION
Admin Tools
Introduction
Before running Admin Tools, you must install TELL ME MORE Education and define the server parameters.
To know more about installation and defining the parameters of TELL ME MORE Education, refer to the
Installation Guide.
Admin Tools allows the training structure within TELL ME MORE Education to be organised according to
individual contexts.
The application enables the organisation of:
§ Tutor accounts
A ‘Tutor’ is a teacher, training course leader or the organiser of a language group (a group of students all learning the
same language). The Tutor can track students’ progress and communicate with them using Tutor Tools.
§ language groups
A ‘language group’ is a group of students with the same ability level learning the same language with the same Tutor.
This facilitates the Tutor’s consultation of the student tracking, as well as the sending of options files and individual
Learning Paths. To know more about this, refer to the Tutor Tools manual.
§ student groups
A ‘student group’ groups students irrespective of the language being learnt. This enables administrative management of
the groups, particularly important for year groups within an educational establishment. These groups can be identified
according to predefined types (e.g. ‘Class’ and ‘Group’) or names designed to suit the needs of the environment in
which the program is being used. A student can only belong to one student group type.
§ student accounts
(creation, modification and removal)
(creation, modification and removal)
(creation, modification and removal)
(creation, copying, importation, export, modification and removal).
Note:
The administration of TELL ME MORE Education is optional when the automatic creation of student accounts option
has been activated (selected during the installation of the server and modifiable using Server Manager).
To run Admin Tools
Caution!
You must run the TELL ME MORE Server application to run Admin Tools.
Ø Go into the Start menu.
Ø Select Programs.
Ø Select TELL ME MORE Education.
Ø Select Admin Tools.
The user name ‘Administrator’ is defined by default and is not modifiable.
Enter the Administrator password if one was defined during installation.
You can check and/or modify the server name and the port number by clicking on the icon Define server connection
parameters
Confirm by clicking on the green tick.
Copyright 2003 Auralog S.A. All rights reserved. 4
.
TELL ME MORE® EDUCATION
The Admin Tools application comprises four windows.
The Tutors window
This window allows you to create, modify or remove Tutor accounts.
The Language groups window
This window allows you to create, modify or remove language groups.
The Student groups window
This window allows you to create, modify or remove student groups.
The Students window
This window allows you to create, duplicate, import, export, modify or remove student accounts.
Note:
To suit TELL ME MORE Education’s parameters, it is recommended to follow the order in which the windows are
displayed when typing in the corresponding data.
You must, therefore:
- create the Tutor account(s);
- create the language groups;
- create the student group(s);
- create the student accounts.
Admin Tools
Copyright 2003 Auralog S.A. All rights reserved. 5
TELL ME MORE® EDUCATION
The ‘Tutors’ window
This section enables you to create, modify or remove Tutor accounts.
Admin Tools
Click on the Tutors icon
.
To create a Tutor account
Ø Click on the icon Add a Tutor account .
Ø Type in the surname and the name of the Tutor (max. 50 characters for each text box).
Ø Type in any useful additional information in the Description text box (e.g. Tutor’s title, availability etc.). This is
optional.
Ø Select the Tutor’s interface language for the Tutor Tools application from the drop-down menu.
Ø Type in a user name (between 2 and 50 characters) and a password (optional - max. 16 characters). This data is
necessary to access Tutor Tools.
Copyright 2003 Auralog S.A. All rights reserved. 6
TELL ME MORE® EDUCATION
Note:
Only the following information is necessary to create a Tutor account: name, user name and languages taught.
Admin Tools
‘Languages’ tab
Ø Select the language(s) taught by the Tutor by clicking on the icon Add a language .
Ø Choose the language from the drop-down menu, then confirm by clicking on the green tick.
When the Tutor has been assigned to a language group, the name of this group appears under the heading
Language Group.
‘Access rights’ tab
Tutors have 3 tools at their disposal in the Tutor Tools application.
• The Learning Path management tool: to create and modify the Learning Paths.
• The Option management tool: to create options files (options for the Free-to-Roam Mode in TELL ME MORE
and options not specified in the Learning Paths).
• The Linguistic and pedagogical content printing tool: to print the linguistic and pedagogical content of TELL
ME MORE.
Tutors have access to all these tools by default. However, an individual Tutor only has access to the account(s) of their
own students. To provide Tutors with access to all student accounts, click on the box All student accounts.
The TELL ME MORE Education system administrator can also be declared as a Tutor thus providing them with
access to all the accounts and tracking of all the students on the system.
If you want to block a Tutor’s system access (e.g. due to holidays or the end of the training programme) while retaining
their account, you must remove the tick from the Activate account box by clicking on it.
Note:
You cannot deactivate a Tutor account if the Tutor is responsible for a language group.
Confirm by clicking on the green tick. The line corresponding to the new Tutor is added to the Tutors window.
To modify a Tutor account
In the Tutors window, select the Tutor whose account you want to modify. You can then do this either by double-
clicking on the corresponding line or on the icon Modify a Tutor account
You can also select the menu Tutor/Modify a Tutor account.
The Modify a Tutor account window opens: it contains the same tabs as the window used to add a Tutor account.
Carry out the modifications, then confirm the changes by clicking on the green tick. For more details on the tabs in this
window, refer to the To create a Tutor account section.
.
Copyright 2003 Auralog S.A. All rights reserved. 7
TELL ME MORE® EDUCATION
Admin Tools
To remove a Tutor account
Caution!
You cannot remove a Tutor account if the Tutor is responsible for a language group. You must first remove the
language group before you can remove the Tutor account. For more details, refer to the section entitled The
‘Language groups’ window/To remove one or more language groups.
In the Tutors window, select the Tutor(s) whose account(s) you want to remove. You can then do this either by clicking
on the icon Remove Tutor account(s)
A message will ask you to confirm the removal of the account concerned. If you confirm this choice, the account will be
definitively removed.
, or select the menu Tutor/Remove Tutor account(s).
Copyright 2003 Auralog S.A. All rights reserved. 8
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