Audacity Team Audacity Digital Voice Recorder User Manual

Audacity

Digital Voice

Recorder

Professional Edition

Manual

For Pocket PC Devices

Including Pocket PC 2003, Windows Mobile 5, and

Windows Mobile 6 Professional Edition

Version 4.75

Revised 4/02/08

Audacity Audio

1540 NE 60th Street

Fort Lauderdale, FL 33334

954-229-5050

©2008

TABLE OF CONTENTS

Introduction ................................................................................................................... 1

Key Features.................................................................................................................. 2

Minimum Requirements................................................................................................ 2

Audacity Software Installation ..................................................................................... 2

Registration ................................................................................................................... 3

Step one--Define an Author.......................................................................................... 3

Overview of Key Concepts ........................................................................................... 3

Recording Controls ............................................................................................................... 3

Memory Location, Folders, File Names, and SD Cards....................................................... 4

Dual Processing Structure.................................................................................................... 4

Audio Types........................................................................................................................... 5

Creating Good Audio............................................................................................................. 5

Headsets ................................................................................................................................ 5

Quick Record and the Side Record Button.......................................................................... 5

Phone Call Recording ........................................................................................................... 6

AWI Structure......................................................................................................................... 6

Syncing to the PC and LAM .................................................................................................. 6

Graphics Icons .............................................................................................................. 7

Screen by Screen Details ............................................................................................. 9

Home Screen .................................................................................................................... 9

Default Settings in Home Mode............................................................................................................ 9

Other Icons on Home Screen .............................................................................................................10

Record Screen ......................................................................................................................11

Default Settings in Idle Mode.............................................................................................................. 11

Default Settings in Record Mode .......................................................................................................12

Default Settings in Playback Mode ....................................................................................................12

Playback Screen ...................................................................................................................13

Default Side-Button (Record) Settings................................................................................13

Misc. Screens........................................................................................................................13

Edit or Audio File Info Screen ............................................................................................................13

Alarm Set Screen ............................................................................................................................14

Notepad Screen....................................................................................................................................14

Menu from Home Screen ............................................................................................ 15

Options Menu........................................................................................................................15

Preferences ..........................................................................................................................................15

System tab .......................................................................................................................................15

Record tab........................................................................................................................................16

Memo Tab ........................................................................................................................................17

Button Setup ........................................................................................................................................17

Home Mode......................................................................................................................................17

Idle Mode..........................................................................................................................................18

Record Mode....................................................................................................................................19

Playback Mode.................................................................................................................................19

Programmable Info ..............................................................................................................................20

Network Setup and Wireless Options including Stealth Mode ....................................................... 20

Security Setup ...................................................................................................................................... 21

System .............................................................................................................................................22

Help or Info ........................................................................................................................................... 22

About.....................................................................................................................................................22

Companion Products...........................................................................................................................22

Registration .......................................................................................................................................... 23

File Menu...............................................................................................................................23

©2008 Audacity Audio

TABLE OF CONTENTS

Audio Info .............................................................................................................................................23

Rename File .......................................................................................................................................... 23

Delete File ............................................................................................................................................. 23

Delete All Files .....................................................................................................................................23

Move File...............................................................................................................................................23

Create Folder ........................................................................................................................................ 23

Delete Folder ........................................................................................................................................23

Email as Attachment............................................................................................................................23

Beam File .............................................................................................................................................. 23

Menu from Record and Playback Screens ................................................................ 24

Rename File .......................................................................................................................................... 24

Set Alarm ..............................................................................................................................................24

Audio Info .............................................................................................................................................24

Email......................................................................................................................................................24

Beam .....................................................................................................................................................24

Conduit Details And Where To Find Your Files ........................................................ 24

Appendices.................................................................................................................. 25

Address Lookup Template Definitions................................................................................25

Filename Template Macro Definitions.................................................................................26

Audacity Audio Product Terms and Conditions....................................................... 27

©2008 Audacity Audio

Audacity

Introduction

Audacity Audio introduces the Audacity Professional DVR for the Pocket PC, a digital voice recorder
application for most Pocket PC's running Pocket PC 2003, Windows Mobile 5, Pocket PC Edition, and
Windows Mobile 6 Professional. Turn your PDA or SmartPhone into a full-featured intelligent dictation
device. Audacity features easy-to-use, one-handed operation. Audacity will be the easiest and most
convenient recorder you have ever used. You can record and playback your files using a single hand and
a single button (the navigation pad). You can record directly to either internal memory or to the SD Card
using a variety of audio formats. You can name and organize your files any way you wish. They will
automatically transfer to your PC through the normal ActiveSync conduit duplicating the same names and
file structure found on your handheld.

The Audacity Professional recorder targets the Professional user who uses it both for personal notes and
professional dictations and/or speech recognition applications. Our professional recorder has a dual filing
and processing structure allowing the author to easily separate and process his personal files
independently of his professional recordings. It includes a data substructure so the user can easily
integrate his dictating with outside applications like schedules, transcribers, and automated workflow and
file management systems. It saves the authors time by automatically deleting files on a programmable
schedule. It allows the author to place a hold on files. It also allows the author to add notes and
bookmarks to a file. This professional grade recorder adds many time saving features to make the
professional's workday more efficient.

Audacity Professional is packaged with a powerful desktop file management and transport application
called LAM (Local Audacity Manager). LAM automatically handles many tasks like wireless file transfers
using WiFi, archiving, and emailing or FTPing the files to a transcriptionist. The list goes on and on.

Audacity Professional integrates into the complete line of Audacity Audio commercial grade dictation and
transcription products. We offer several PDA-based recorders both for Palm and Pocket PC, Internet­based transport and management programs, and a foot pedal controlled transcriber program. We also
offer an inexpensive single-line telephone input system. These products all "talk to each other" providing
an enhanced and integrated experience.

Thank you for choosing Audacity. I think you will love your new Audacity recorder. Visit our web site at

www.audacityaudio.com. Audacity Audio is a full service engineering company and is available for

engineering custom solutions. Send an Email to [e-mail] or give me a call at 954­229-5050. I would like to hear your comments and feedback.

Fred Clark
Audacity Audio

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Audacity

Key Features

• Easy One-Handed recording using the navigation pad, record, or other hardware buttons.

• Programmable button functions.

• Record directly to either Internal or SD memory.

• Complete complement of record functions.

• Record times are only limited by the size of your SD Card.

• Create your own file-naming format and folder structure.

• Dual file structure for separate processing of personal and business recordings.

• Provides a data substructure for easy integration with other applications.

• Allows for numerous processing options.

• Ability to add text notes and instructions

• Wireless transport options.

• Includes a powerful desktop file management and transport application

• Deletes file automatically after they are archived and processed on the desktop.

• Audio Alarm feature.

Minimum Requirements

• Pocket PC 2003, Windows Mobile 5 Pocket PC Edition, or Windows Mobile 6 Pro handheld.

• PC with a minimum processor speed of 300 MHz. (Available for MAC users without conduit)

• Enough free memory on you desktop to hold your audio files

• ActiveSync Desktop Software installed on the PC

• Free memory of at least 2 MB on your handheld.

Audacity Software Installation

The software is installed from a downloaded zip file. Double click on the zip file and then double click on
the .exe file to run the setup program from the downloaded file. Follow the instructions on each screen.

The Installer screen allows you to select which applications supplied with the Audacity System will be
installed to the PC and on your PDA/Smartphone the next time you Sync. The choices are:

AudFile Transfer -- The desktop conduit allowing ActiveSync to automatically sync the audio files to
your desktop.

LAM (Local Audacity Manager)--The Audacity desktop file management and transport application.
CardSpeed -- A free utility to help you determine the quality of your SD Card for good audio creation.
Audacity Professional PPC -- The Audacity Professional handheld application along with AudAlarm, a

program associated with Audacity to keep track of audio alarms. These two applications are installed on
the handheld.

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Audacity

Documentation -- The manual in pdf format. It will be installed on your PC under C:\Program

Files\Audacity Personal DVR PPC.

You can change the selection for an item by clicking on the associated checkbox. Those items that are
checked will be installed during the next handheld connection. The Audacity conduit and the manual are
installed on your PC. After installing you must reboot the PC. The default location for all of the Audacity
pieces and files will be under C:\Program Files\Audacity Professional DVR PPC\

Registration

You will need to register your Audacity software after installing it. The software will only run for 7 days
without a valid registration code. Allow at least one day for us to return a valid code. The registration is
based on a hardware serial number or other unique number found on the Audacity registration page. This
number should be submitted with your purchase or soon after installing Audacity Pro. We will generate
and return the registration code to you. Enter it on the Audacity Registration page. To find the
Registration screen, launch Audacity. Tap the menu button or the wrench icon at the top of the screen on
the left. Select Options and then Registration.

Step one--Define an Author

Before starting you should define an author name. The desktop LAM application processes all of the files
by author and if no author is defined, it will get lost and create errors. Go to Options as you did when you
registered and select Preferences. The first item is for defining the Author or Authors, if the device is to be
used by multiple authors, or perhaps a single author in multiple locations. We will talk more about multiple
authors later. Using the exact same author name and spelling, define the author in the desktop LAM
application. This will associate the correct author with the correct files in the LAM application.

We recommend defining the author names before you record any files to avoid errors when processing
the files in LAM. If you have already recorded files, we suggest deleting them prior to the first sync.

Overview of Key Concepts

This section helps you understand the key concepts behind Audacity Professional and the many reasons
we call it a "Professional Recorder". We also produce the Audacity Personal Recorder, but the
Professional Recorder goes beyond in many areas. Its core infrastructure makes the recording process
"Intelligent".

Recording Controls

There are three types of controls used to operate the Audacity Voice Recorder -- screen buttons, the
navigation pad, and the other hardware buttons. The Audacity lower graphic is designed to duplicate the
hardware buttons found below the screen on Treo models. On other models, the lower 4 buttons
represent programmable buttons found elsewhere on the hardware. It is a soft button design and all
buttons are programmable. The button functions also change with the "mode". That means that if you
are recording, the buttons mean one thing, and if you are playing, they change to something else; for
instance, the side button default value is set to record in the idle mode, but if you are already recording,
it is used to stop.

The four modes are Idle, Record, Playback, and Home. When Audacity launches, the Audacity Home
screen displays your recorded file list. This is referred to as the Home mode. It displays a list of files, but
none of the files are open. Once you access the record or playback screen a file is opened. From here
you can record, play, or be idle.

To control the record / playback process, you may use either the soft screen buttons or the associated
hardware buttons. Most people prefer the hard buttons, at least after they get familiar with the choices.
The soft buttons aid in the learning process, but the hard buttons provide easy one-handed operation.
All common functions are accessed using the navigation pad. The default button functions are very
intuitive and easily learned. After the first day, you will probably never look at the screen again. You may
change any button function under Options, Button Setup. Audacity is a very popular recorder. Why?
Because, it is so easy to control. It offers easy one-handed operation.

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Audacity

If you have a function that you use over and over again and you want easy one-handed access to it, set
one of the other hardware buttons to access that function. Use the Audacity button setup to set
functions for any or all of the screen buttons. The four (or 6 on most modern hardware) lower buttons
also change the function of the associated hardware button providing easy one-handed access. For
example, I want to easily delete a file after I listen to it; I want an easy one-handed way to edit a file
Action (the way the file is processed); I want a one-handed way to record a QuickMemo. Audacity
provides the one-handed control you want.

Memory Location, Folders, File Names, and SD Cards

Audacity lets you record directly to either Internal Memory or to the SD Card. Most people record to the
SD Card because Internal Memory is usually limited, and audio files can be quite large. The active
memory location is displayed in the top portion of the Home Screen. Tap the arrow to select another
location. The default folder is "Record" and it is located under Audacity Pro. New folders or subfolders
may be created or deleted by using this pull-down.

The default filename is a four-digit date, a four-digit time, and two-digit seconds. Seconds are show to
make sure all file names are unique. File names may be changed at any time. The default filename
template may also be changed in the preferences section. Remember that all file names must be
unique.

The SD Card must be a high quality card for audio recording. It must be fast enough to write the audio
files in real time. If it is not, the recordings will sound fast and choppy. Not all SD Cards are created
equal. How well your card works is a function not only of the card, but your handheld hardware as well.
Audacity Audio has two excellent and free tools to help you with your card selection. First, our
installation file includes a free Utility called CardSpeed. Use it to test your specific card working with
your hardware. Second, Audacity Audio has a section of our website devoted to SD Card education. It
explains why a good SD card is important and also includes a section for people to post the results of
their experience. http://www.audacityaudio.com/sdhome.htm is a link to our SD Card Education page.
This is a great tool for learning from the experience of others using your same hardware. Please add
your experience to help others.

Dual Processing Structure

Audacity Professional offers a dual processing structure. It is more than just two folder definitions, it is a
dual way to process files. The normal or standard folder is the Record folder. This folder could be used
for your business recordings. Perhaps these files are set to automatically get sent to your transcriptionist
and delete from your handheld after 1 day.

You also have a QuickMemo folder and a QuickMemo record button. You could use the QuickMemo
button for your personal recordings--little reminders to yourself as you drive in your car. These files just
sync to your desktop so you have a permanent record, but are set to never delete from the handheld.
As you complete the task in your reminder, you delete these files manually.

The dual processing allows you to use Audacity for two completely different functions. The QuickMemo
file names will always be preceded by a QM for QuickMemo and will always be placed into the
QuickMemo folder. This folder does not use subfolders.

The Record folder can have as many subfolders as you wish and you are free to create or delete them
at will. Using the Record button will open a file in the folder that is displayed at the top of the Home
Screen.

Setup for the two processing methods is found under Options, Preferences. You will find a Record tab
and a Memo tab.

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Audacity

Audio Types

Audacity supports eight different audio types from a compressed mode to PCM 44kHz. In general, the
better audio quality settings produce larger files. Our default setting is PCM 11 at 16 bits. It produces a
file of about 1.3 MB per minute of audio. The compressed format (GSM 6.10) is less than 100 KB per
minute of audio. The quality is acceptable, but not as good as the PCM 11, 16 bit. Experiment with
different audio settings to find the best one for you. A default may be set in preferences, but may be
changed on a file-by-file basis from the record screen. Separate defaults may be set for Record and for
QuickMemo.

Creating Good Audio

Audacity will create a good audio experience, but it must be set correctly. There are many items that
affect audio quality. Two of them we covered above -- you need a good SD Card and you need to pick
the audio type that satisfies your taste. There are others as well. Some hardware is better than others
and some audio types work better on certain hardware. You need to experiment with what works best
for you.

You will need a balance between speaking too softly and overdriving the microphone. Both can be
problems, but both can be corrected by adjusting your voice and / or mic position. Both hardware and
people are very different. Don't be afraid to experiment with different settings. You will probably find a
setting mix you like.

My wife and I went on a bike ride recently. We just got started when my wife complained that she was
going back as her bike was broken and she couldn't continue. "My handle bar is broken. I can't ride like
this," she complained. We stopped and examined it. In putting the bike in and out of the garage, the
front tire got rotated 180 degrees. It was a pretty easy fix and made her all happy. The same goes for
audio quality problems. Examine the problem. It's usually a pretty easy fix. Don't be afraid to
experiment.

Note for Smartphone users: If you can record OK, but you can't hear the playback, it probably is
because the phone is set to vibrate when a call is received. On most hardware the phone ringer uses
the same speaker that Audacity uses. When the phone is set to vibrate, the speaker is turned off.

Headsets

Wired headsets work very nicely with Audacity. I use an UmeVoice high quality headset for speech
recognition. It produces a very high quality and has a background noise filter. I find that setting the mic
farther from the corner of my mouth than they recommend works best. Again, experiment with what
works best for you.

Bluetooth headsets do not work with PDA's and Smartphones. Sometimes it appears like they work, but
the voice is really getting picked up by the internal handset mic. You can experiment by scratching on
the mic, either the internal or the external. Bluetooth is becoming more and more popular and it's just a
matter of time before the handset manufactures will get the clue.

Quick Record and the Side Record Button

Many users want a quick record feature. The side record button, if available, one of the standard PDA
buttons, or the navigation pad can be used. The right side of the navigation pad is Go-To-Record which
is different from Record. It opens the file and the record screen, but does not start to record. It provides
the author the ability to add data to a field (priority for example) prior to recording. One of the buttons to
the side of the navigation pad is usually set for QuickMemo, which will record a Memo immediately. The
default for the side record button is set to record immediately. All buttons are programmable.

If the phone is off, most hardware requires a press of the power button to first turn it on. You can get
around this on some hardware by using the phone features. For instance, I have an ATT 8525 (HTC
Wizard). I can go to Start, Settings, System and access a feature called Key Lock. I can turn that off.
Then any button can be used to power up the phone.

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Audacity

If you use the side record button, it is a good idea to also set that button to also launch Audacity. Then,
pressing that button twice will launch Audacity and start to record. Pressing it again will stop the
recording. Audacity will launch faster if you do not close it when switching to another application. Just
leave it running. Then touching the launch button will immediately bring it to the foreground.

There are many different models of Pocket PC and nearly as many different button configurations. On
models without a designated Record button, we usually have picked one. You can use the Audacity
Button Setup to change to one that is better suited to your taste. Audacity is trying hard to support all
hardware models. If your button configurations don't work as you think they should, please contact us at
[e-mail]. Tell us your hardware model and specific problem.

Phone Call Recording

As I publish this I am not aware of any vendor that can legitimately record phone calls on Pocket PC
devices. In spite of this Audacity and some other vendors claim they can do it. It is done using the
speakerphone of the device. Actually, it works quite well. It is somewhat of a stretch to claim we have
this feature, but...

Since most will hold the Smartphone next to your face when talking, I recommend using the side button
to launch Audacity and Starting the Recording. You may either start the recording before or after the call
setup. I suggest trying it a couple of times to get the feel for what works best for you.

AWI Structure

AWI stands for Audacity WAV Information. It is a text file created whenever an audio file is created. It is
a text file containing a wide variety of information. You don't see it on the handheld as it is hidden, but
you will see it once you transfer the files to your PC. It provides the infrastructure to make Audacity
Professional very "Intelligent". It is used by Audacity itself to keep track of, display, transport information,
and process the WAV files. It is used by LAM and other workflow management systems to process the
files after the files have left the handheld.

Let's examine a practical use for the AWI file. The dictator wants to record a file and email it to Bob
Jones. Bob is in the contact list of the author's Smartphone. Audacity Professional has a contact list link
feature. The author taps the email field and jumps to the contact list. A selection is made and Audacity
automatically pulls in the email address. This address is stored in the AWI file. After the file is recorded,
the author syncs to his PC. The LAM desktop application automatically takes the file and e-mails it. All
of the instructions are included in the AWI file. The author simply connects the sync cable. The AWI
structure makes it possible. All of the Audacity Professional product line makes use of the AWI concept
to intelligently pass data between the different applications. This is just one of many, many uses of the
AWI file.

Syncing to the PC and LAM

All files, with the appropriate Action defined, are automatically sent to the PC during a Sync. The files
are placed in a folder under C:\Program Files\Audacity Professional DVR PPC\Incoming\ assuming the
application is installed using the default folder settings. After the sync, the transferred files are color­coded a light blue (on the handheld) until the proper time for the files to be deleted (default is 1 day).
During the next sync after the LAM is first run, the files are deleted from the Handheld.

The desktop LAM (Local Audacity Manager) will process the files automatically. The process cycle can
be set to trigger manually or on a schedule. It first creates an archive of the files in a folder under
C:\Program Files\Audacity Professional DVR PPC\Archive\. It then continues to process the files. If the
files are encrypted, the default settings will decrypt them. The files are automatically e-mailed or FTP'd,
if appropriate. After processing, the files are put into a completed folder under C:\Program
Files\Audacity Professional DVR PPC\Recordings\.

If you examine the file structure on the PC, you will find the files are grouped in pairs. An AWI file with
the same name accompanies a WAV file. Each time the Handheld or the LAM touches a file, it adds to
the information contained in the AWI file.

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Audacity

The LAM controls the deleting of the files on the Handheld after a programmable time period.
Subsequently, these files are deleted from the Incoming folder. The files in the Archive folder get
deleted after a programmable timeframe (the default is 7 days). The files in the Recordings folder
remain as a permanent backup. Periodically, they should be archived or deleted manually.

Graphics Icons

The screen soft buttons overlay the function icons over the top of a graphic that represents the handhelds
navigation button and other hardware buttons. The following chart displays the icons and their functions.

Alarm Setup

Delete File

Fast Forward

GoToRecord (Opens Record Screen and allows changes to the file name before starting to record).

GoToRecord + (Append)

Home (Return to the Audacity Home Screen)

Keyboard

Menu Icon

Overwrite

PPC Button Preferences 1 throughh 4

PPC Prefs – Phone / Green

PPC Prefs - Phone / Red

Pause

Play

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