AT&T 7506, 7507, 7505 User Manual

AT&T
DEFINITY™
ISDN 7505, 7506, and 7507 Terminals User's Guide
Communications
System Generic 2
While reasonable efforts were made to ensure that the information in this document was complete and accurate at the time of printing, AT&T can assume no responsibility for any errors. Changes or corrections to the information contained in this document may be incorporated into future issues.

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HEARING AID COMPATIBILITY

This equipment is compatible with the inductively coupled hearing aids prescribed by the Federal Communications Commission (FCC).
Prepared by The AT&T Documentation Management Organization
Winston-Salem, NC 27106
AT&T Customer Information Center 2855 North Franklin Road P.O. Box 19901 Indianapolis, IN 46219
1-800-432-6600, In Canada: 1-800-255-1242
Document No. 555-104-719 Issue 1, October 1989
© 1989 AT&T
All Rights Reserved
Printed in USA
Contents
Your ISDN Terminal What the Features Do How to Use the Features
Abbreviated Dialing Automatic Callback Bridging Call Coverage Call Forwarding—Busy/Don't Answer Call Forwarding—Follow Me Call Park Call Pickup
Call Waiting Conference
Drop
Hold Intercom (Automatic Dial) Last Number Dialed Leave Word Calling (LWC) Message Mute
1 3
5
7 8 8
9 10 11 11 12 12 13 14 14 15 15 16 17 17
Priority Calling Select Ring Self-Test Send All Calls Speakerphone Transfer Voice Message Retrieval
18 18 19 20 20 21 22
Tones and Their Meanings Key Words to Know Quick Reference Lists
23 24 27

Your ISDN Terminal

Your ISDN terminal is designed so that you can conveniently use the many features of the AT&T DEFINITY™ Communications System Generic 2. Familiarize yourself with your terminal shown in Figure 1 and explained on the following page.
7505
7506
7507
Figure 1. ISDN Terminals
1

Call appearance/feature buttons

At least 2 of these buttons are devoted to handling incoming and outgoing calls (call appearances) and are labeled with an extension number; the remainder are call appearances or access features (feature buttons) and are labeled with a feature name. Each button has a red light and a green light.

Redial button

Select button

Mute button

Speaker button

Volume button

Transfer button

For redialing the last voice number dialed.
Used to access a second level of features on the
Redial
, 
Drop Test
, 
Transfer Clock
,
and
Conference Ring
secondary feature buttons.
Press to have a conversation at your end without the person at the far end hearing. Mute works with both the handset and the Speakerphone.
If your terminal is programmed with a Speakerphone
or SPOKESMAN® loudspeaker, this button is used to turn the speaker on or off.
When on a call, used to decrease or increase the volume of the handset speaker, Speakerphone loudspeaker, or the SPOKESMAN loudspeaker. When not on a call, used to decrease or increase the ringer volume.
For transferring a call to another voice terminal.
and

Hold Button

For putting a call on hold.

Conference button

Drop button

Message light

Dial pad

Handset

Adjunct jack

Line jack

For setting up conference calls.
For disconnecting from a call or dropping the last party added to a conference call.
A green light that comes on steadily when a message has been left for you.
The standard 12-button touch-tone pad for dialing the telephone numbers and accessing features.
For placing and answering calls (also known as the receiver). In most cases you must lift the handset (go off-hook) before you can use a feature.
Located on the bottom of your terminal near the front edge. This jack is used for connecting a speakerphone or a headset adapter and headset to your terminal. A Speakerphone symbol ( ) appears beneath the jack.
Located on the back of your terminal. This jack is used for connecting a line cord to your terminal. The jack is labeled “LINE.”
2

What the Features Do

Here are brief descriptions of 23 voice features, including what each one does and how you might want to use it. You will have the Conference, Drop, Hold, Message, Mute, Redial, Select Ring, Self-Test, and Transfer features. In addition, you may have many of the other features listed here; your System Manager can advise you.

Abbreviated Dialing Allows you to store selected telephone numbers as 3 digits or less for quick and easy dialing. Each number can be a complete or partial telephone number, an extension number, or a trunk or feature code. There are 3 possible types of lists—personal, group, and system —and you can have a total of 3 lists. Numbers on a personal list are programmable by you; numbers on all other lists are programmable only by the System Manager. Use as a timesaver for dialing frequently called, lengthy, or emergency numbers. Note: Check with your System Manager concerning what types of lists you have and how many of each.

Automatic Callback Sends you a special 3-burst ring tone indicating that a previously busy extension is now available. Use to avoid constant redialing when you wish to speak to someone who is frequently busy on the telephone. Note: Can be used only for extensions, not outside numbers.

Bridging Permits you to answer or join in calls to someone else’s extension by pressing a bridged appearance button on your terminal. This button can be any call appearance button labeled with another user’s primary extension number, as assigned to you by your System Manager. Use to assist in handling calls for a designated co-worker.

Call Coverage Provides automatic redirection of certain calls to your terminal for answering. (Your System Manager determines which calls will be sent to you.) Use to answer calls for other extensions for whom you provide coverage.

Call Forwarding All Calls Temporarily forwards all your calls to another extension or to an outside number, depending on your system. Use when you will be away from your voice terminal and you want your calls to be forwarded to a telephone number of your choice.

Call Park Puts a call on hold at your voice terminal, for retrieval at any extension. Use when you need to go elsewhere to get information during a call, or whenever you wish to continue a call from a different location. Also, if the call received is for someone else, use it to hold the call until the called party can answer it from the nearest available telephone.

Call Pickup Lets you answer a call at your voice terminal for another extension in your pickup group. Use when you wish to handle a call for a group member who is

absent or otherwise unable to answer. Note: You can only use this feature if you and the called party have been assigned to the same pickup group by your System Manager.
3

Conference Allows you to add a third party to a call, so that you can conduct a 3-way conversation. (If you wish to conference more than 3 parties, call your attendant for assistance.) Use to set up time-saving conferences, or to spontaneously include a third party important to a discussion. Note: If you have both an active call and a call on hold, you must terminate one of them before you can use Conference.

Drop Disconnects from a call without requiring you to hang up the handset or press the switchhook. Can also be used with the Conference feature to disconnect the last party added. Use whenever you are using the handset and want to continue using it for another action after ending a call.

Hold Puts a call in a holding state until you can return to it. While a call is on hold, you can place another call, activate another feature, answer a waiting call, or leave your voice terminal to do another task. Use when you have a call that you don’t wish to

drop, but which you have to interrupt briefly to do something else.

Intercom Gives you quick access to specified extensions. With Automatic Intercom, you can call a predetermined partner by pressing a single feature button. With Dial Intercom, you can call any member of a predetermined group of users by pressing a

feature button and then dialing the group member’s 2- or 3-digit code. Use to rapidly dial frequently called numbers.

Last Number Dialed (Redial) Automatically redials the last number you dialed, either an extension or an outside number. Use to save time in redialing a busy or unanswered number.

Leave Word Calling (LWC) Leaves a message for another extension to call you back. The called party will be able to dial Message Center, AUDIX, or a covering user to retrieve a short, standard message which gives your name and extension, the date and time you called, and the number of times you called. Use any time you wish to have someone call you back; it will help cut down on repeated call attempts.

Message Your Message light comes on to let you know that a caller has left a

message for you. You can then follow your System Manager’s local message retrieval procedures to get your message.

Mute Lets you have a conversation at your end without the person at the far end

hearing. Mute works with both the handset and the Speakerphone.

Priority Calling Allows you to call another extension with a distinctive 3-burst ring to indicate that your call requires immediate attention. Use when you have important or timely information for someone.

Redial See Last Number Dialed

Select Ring Allows you to select your own personalized ring from among 8 available

ringing patterns. Use to distinguish your ring from that of other nearby voice terminals.

Self Test Activates the lights and ringer of your voice terminal. Use when you want to test their operation.

4

Send All Calls Temporarily sends all your calls to the extension of a person designated to answer them when you cannot (perhaps a secretary or receptionist). Use when you will be away from your desk for awhile, or when you do not wish to be interrupted by telephone calls.

Speakerphone Allows you to place calls or access other features without lifting the handset. Use any time you prefer hands-free communication, or for group listening.

SPOKESMAN® Loudspeaker Allows you to monitor call progress (hear touch-tone digits as they are dialed, ringing, and the called party answer) and listen (only) to a conversation. Use for group listening.

Transfer Transfers a call from your voice terminal to another extension or outside number. Use when your caller needs to speak further with someone else. Note: Calls from an outside number to your voice terminal can be transferred only to an extension, not to another outside number.

Voice Message Retrieval Gives you messages (via computerized voice) left for you through Leave Word Calling or as entered by a covering user. If authorized by your System Manager, you may also retrieve messages for one or more of your co-workers. Use to hear all messages received while you were away.

How to Use the Features

The procedures which follow give short, step-by-step instructions for using each of the features. For your convenience, features are listed alphabetically.

Special Instructions

The first time you use these procedures, you will need to customize them for yourself
by following the directions. Your System Manager can supply the information required.
To the right of each feature name is a box. For each feature that you have, mark a
] in the blank box as a reminder. (Voice features Conference, Drop, Hold,
[
Message, Select Ring, Self-Test, and Transfer are already marked for you.)
To use a voice feature you must have the handset off-hook unless you are
instructed to remain on-hook in the procedures. You can activate and cancel most of the voice features by dialing 2- or 3-digit codes (if they are not already assigned to a button). In the blanks provided within the procedures, write in the feature code numbers.
Note: If you receive an intercept tone (high-pitched, alternating high and low tone) while attempting to operate any feature, you have taken too much time to complete a procedural step or have made a dialing error. Hang up or press get dial tone, and begin again at Step 1.
Drop ,
5

Conventions

The following conventions are used in the procedures:
Gray Type
Procedural steps in gray type are steps that you should follow if you do not have a button assigned for the feature.
xxxxx
This box represents a call appearance button which is used exclusively for placing, receiving, or holding calls. The button has a red light and a green light and is
xxxxx  ).
xxxxx  ).
FeatureandFeature xxxxx
[handset tone]
labeled with an extension number (shown as
Each of these boxes represents a button that has a
feature assigned to it. The button is labeled with the feature name, sometimes followed by an extension
number or a person’s name (shown as
The tone that appears in brackets after a step indicates what you should hear from your handset after successfully performing that step.
For a list of tones and their meanings, see the section titled Tones and Their Meanings. For a list of glossary terms, see the section titled Key Words to Know.

Quick Reference Lists

At the end of this booklet is a set of quick reference lists. Use them to record your feature and trunk codes, Abbreviated Dialing personal list items, and frequently called miscellaneous extensions. Once you have completed the lists, flip to that page as needed, or make a photocopy and keep it handy.
6

Abbreviated Dialing

Note: If you hear the intercept tone while programming, start from the beginning.
Abbreviated Dialing buttons must first be assigned by your System Manager.
1
To program or reprogram
an outside number, extension, or feature access code into a
personal list
On a separate sheet of paper, jot down the outside numbers, extensions, and/or feature codes you want to program as items on your personal list(s) (see example to the left)
Press
Program
2
or Dial Abbreviated Dialing Program code
[confirmation tone]
Dial personal list access code
3
Dial desired list item number (0-9, 00-95, depending
4
on list size) Dial outside number, extension, or feature access
5
code you want to store (up to 35 digits)
[dial tone]
Press [ #
6
Number is stored
Press Dropand begin again at Step 1 to program additional items on the same list or to program another personal list
Hang up or press
7
]
[confirmation tone]
Dropto end programming
Note: Record your personal list items on the Abbreviated Dialing list in the back of this booklet; group and system lists are available from your System Manager.
To place a call using a personal, group, or system list
1
Personal Listor Group Listor System List
Press or Dial appropriate Abbreviated Dialing List code:
Personal
Group
System
2 Dial desired list item (1, 2, 3..., 01, 02, etc.)
Stored number is automatically dialed
[dial tone]
7

Automatic Callback

To automatically place another call to an extension that is busy
Auto Callbackand dial extension
Press
1
[confirmation tone]
Green light comes on until callback is completed
or canceled
Note: If you send your calls to coverage, you cannot activate Automatic Callback.
Hang up (within 7 seconds) or press
2
You will receive a 3-burst priority ring when
Drop
both your voice terminal and the called extension
are idle
3
Lift handset when you hear priority ring
[ringback tone]
A call is automatically placed to extension, which receives regular ringing
Note: Only one Automatic Callback call at a time can be placed, and Automatic Callback is canceled after 20 to 40 minutes if the callback call is not made (called party still busy).
To cancel Automatic Callback

Bridging

1
Auto Callbackagain
Press
or Dial Automatic Callback Cancel code
Green light goes off
[confirmation tone]
To answer a bridged call
To prevent other bridged 1
terminals from entering a
call (on a per call basis)
1
Press
xxxxx
of bridged call
Note: If your voice terminal has Ringing Appearance Preference, this step is not necessary; you will automatically be connected to the call when you lift the handset.
2
Pick up handset
Press
Note:
Exclusion xxxxx
Pressing
while connected to the call
Exclusion xxxxx
again reactivates
bridging.
8

Call Coverage

To answer a call for a co-worker for whom you green light flashes are a coverage point
To leave a message for a co-worker to call the original caller’s extension
1
Press xxxxxof incoming call when ring begins or
Note: The call is not at your voice terminal until
the light is flashing.
1
Coverage Callbackwhile connected to the call
Press
Note: To leave a message for a co-worker to call you, activate Leave Word Calling instead.
[confirmation tone]
To talk privately with co-worker after answering
a redirected call
1
2
Transfer
Press
Call is put on hold
Consult
Press or Dial co-worker's extension
[priority ring to co-worker]
Note: You can privately discuss call; if co-worker is not available, press the fluttering
xxxxx to
reconnect to call.
[dial tone]
3 Press
Press
Transfer again to send call to co-worker or
Conference Ring to make it a 3-party call
9

Call Forwarding—Busy/Don't Answer

To program Call 1 Press Call Forward Forwarding—Busy/Don’t Answer [dial tone]
or Dial Call Forward—Busy/Don’t Answer code
2 Dial extension where calls will be sent
[confirmation tone]
Note: If you hear intercept tone, you are attempting to forward your calls to a restricted telephone or one with Call Forwarding—Follow Me activated or you are attempting to forward your calls to a telephone in another partition or group (if you are in a tenant services environment). See your System Manager.
3
Hang up or press
Drop
To cancel Call Forwarding—Busy/Don’t Answer
1
Call Forwardagain
Press or Dial Call Forward Cancel code
2 Hang up
Your calls will ring at your own voice terminal again
[confirmation tone]
10

Call Forwarding—Follow Me

Press
To temporarily redirect all calls to an extension of your choice
To cancel Call Forwarding—Follow Me
1
2
1
Call Forward
or Dial Call Forward — Follow Me code
Dial extension or number where calls will be sent
Calls can only be forwarded to another extension,
not to an outside number (see your System Manager)
Note: You may hear a ring-ping tone for each call forwarded after you have activated this feature and
hung up; also, some voice terminals may have
restrictions on where calls can be forwarded. See your System Manager.
Press Call Forward or Dial Call Forward Cancel code
[dial tone]
[confirmation tone]
[confirmation tone]

Call Park

To park a call (for retrieval at any extension)
Press
1
2
Transfer
Second party is put on hold
Call Park
Press or Dial Call Park trunk code
Dial the Call Park zone number
3
Dial an idle answer-back channel number
4
Transfer
Press
5
Hang up
6
Held party is transferred to the answer-back channel and hears ringback tone (or music) while waiting
To retrieve parked call 1 Dial Call Park Answer-Back code from any extension
2
Dial channel number that call was parked against
Note: If you receive intercept tone, parked call has been disconnected or retrieved by another party.
[dial tone]
[dial tone]
[confirmation tone]
[ringback tone]
[dial tone]
[confirmation tone]
11

Call Pickup

To answer a call to a member of your pickup group when your voice
terminal is idle
1
Press
Call Pickup
or Dial Call Pickup code
You are connected to ringing call
To answer a call to your pickup group while on another call
1
Hold
Press
Present call put on hold
2 Press an idle call appearance 3
Press
Call Pickup
or Dial Call Pickup code
Called voice terminal stops ringing
You are connected to ringing call
Note: To return to held call after completing present call, press fluttering
xxxxx .
[dial tone]

Call Waiting

To answer a call waiting tone
To answer a call waiting tone, putting present call on hold
1 Complete present call and hang up
Receive ringing from waiting call
(1—internal, 2—outside, 3—priority)
Pick up and answer
2
Hold
Press
1
Present call put on hold
Dial Call Waiting answer/hold code
2
You are connected to waiting call
[recall dial tone]
Note: You can return to first call by pressing the
Holdbutton.
[ringing]
12

Conference

To add a third party to a call
To add a call you’ve put on hold to another call you’re connected to
Press Conference Ring
1
Present call put on hold and you are given a new
call appearance
Dial number of third party and wait for answer
2
Note: You can privately discuss the call with the
third party at this time; if no answer or busy, press
xxxxxto return to the original party.
Conference Ringagain
All parties now connected
Conference Ring
3
1
fluttering
Press
Press
Held call light flutters; active call light remains
on
xxxxxof call on hold
Press
2
3 Press
Conference Ringagain
[dial tone]
[dial tone]
To drop third party
Press
1
Drop
You remain connected to original party
13

Drop

To disconnect from a
normal call, or to drop the last party added to a
conference call
Drop
Press
1
Note: Parties other than the last one must
disconnect to be released from the conference call.

Hold

To keep a call waiting while you answer another call, make a call, or perform some other task
To answer a new call
while active on another
To return to held call
1 Press
Hold
Green light flutters
Note: If you put a conference call on hold, the other parties remain connected.
1 Press
22
1
Hold
Green light flutters
Press xxxxxof incoming call
You are connected to incoming call
xxxxx of held call
Press
You are connected to held call
Note: If you are active on a call and you press the
xxxxxof the held call, the active call will be
dropped.
14

Intercom

To make a call to your predetermined Automatic Intercom partner
To dial a call to a member of your Dial Intercom group
To answer any intercom call
1 Press
1 2
Icom Auto xxx
Special intercom ring is sent
Press
Icom Dial
Dial group member’s 1- or 2-digit code
[ringback tone]
Special intercom ring is sent
1
Pick up handset
You are connected to call
Note: If you are active on another call, first press
Hold , then press flashing xxxxx .
[dial tone]
[dial tone]

Last Number Dialed

To automatically redial the last number you dialed (extension, outside number, or trunk/feature
code)
Press
1
Redial
Number is automatically dialed (up to 32 digits)
Note: Pressing the the handset automatically activates the Speakerphone or SPOKESMAN loudspeaker.
Note: Your voice terminal is equipped with a
Redialbutton without lifting
Redialbutton which is similar in function to the
Last Number Dialed feature. Limitations on this feature should be noted. Digits dialed via Abbreviated Dialing, feature dial codes,
authorization codes, and SMDR account codes may or may not be retained in memory and may have to
be redialed for each call. Check with your System
Manager.
15

Leave Word Calling (LWC)

To leave a message after dialing an extension (when call is not answered, or you hear a coverage or busy tone, or you have been put on hold)
To leave a message without ringing an extension
Note: To do this, you must have a 1 Press
LWCany time after you complete dialing
LWCbutton
[confirmation tone]
Message light comes on called voice terminal
(if equipped)
Note: If reorder tone is heard, message is not
stored; try again.
Hang up or press
2
Press LWC
1
Drop
or Dial Leave Word Calling code
Dial extension
2
Message light comes on called voice terminal
[confirmation tone]
(if equipped)
3 Hang up or press Drop
[dial tone]
To cancel a Leave Word Calling message (you cannot cancel messages for an AUDIX subscriber)
1 Press
Cancel LWC
or Dial Leave Word Calling Cancel code
2
Dial extension
Message is deleted
[confirmation tone]
Note: If reorder tone is heard, message is not
deleted; try again.
[dial tone]
16

Message

To retrieve a message when your Message light is on
1
On 7506 or 7507, press
2
Move through the messages with the following
buttons:
MSG Retrieval
Nextfor next messageScrollto scroll through messagesDeleteto delete displayed message
ReturnCall to place a call to the extension being
displayed
3
Normalto end message retrieval and restore
Press
voice terminal to normal operating mode
Green Normal light comes on
or
Ask your System Manager for local retrieval
methods

Mute

To mute your handset speaker or the Speakerphone
To remove mute
Press
1
1
Mute
Green light comes on
Current call is muted (far end cannot hear you)
Muteagain
Press
Mute light goes off
Conversation can resume
Note: Switching from the handset to the Speakerphone while the Mute feature is on will automatically turn the Mute feature off. The same is true for switching from the Speakerphone to the handset.
17

Priority Calling

To place a priority call (3-burst ring)
To change a regular call into a priority call (3-burst) when you hear a call waiting ringback tone
1
Press Priority
or Dial Priority Calling Code
2
Dial extension
3
Wait for called party to answer
1
2
Priority
Press
Called party receives a priority call waiting tone
(3-burst)
Wait for called party to answer
Note: If you still receive a call waiting ringback tone, wait a few minutes and try again.
[dial tone]

Select Ring

To select a personalized ring
Press
1
2
Select(while on-hook)
Green light comes on
Conference Ring
Press
Current ring pattern plays
To hear the next pattern, press [ *
3
Repeat Step 3 until you hear the ring pattern you
4
]; listen to the ring
want Press [ # ] when you hear the desired ring pattern
5
The set gives two rising tones and returns to the calling mode. Your new ring pattern is saved
Note: If you receive a call, go off-hook, or lose power during selection, process is interrupted and you must repeat from Step 1. If you lose power after you have selected your personalized ring, your ring
pattern will be saved.
18

Self-Test

To test the lights and 1 ringer of your voice
terminal
Press
Select(while on-hook)
Green light comes on
2
Drop
Press
Self-test begins
If the test passes, the following will occur;
proceed to Step 3
— You will hear periodic tones if the test is
proceeding correctly
— The green Message light comes on
Once you have heard a tone, you can press each
3
button that has a light(s). The green light comes on
indicating the button works correctly Lift the handset; the green light will flutter. Press
4
each button on the dial pad After the last button press, press the
5
[tones in handset]
Select
button, then press the Dropbutton to exit and return to the calling mode
6
Hang up the handset
If the self-test fails, or if it passes but your set is
not working properly, contact your System Manager
Note: If you do not press the Select and
Dropbuttons, the set automatically exits self-test
30 seconds after the last button press.
19

Send All Calls

To send all incoming calls 1 (except priority calls) immediately to an assigned extension, AUDIX, or Message Note: You may hear a ring-ping tone as each call Center for coverage
To cancel Send All Calls
1
Send All Calls(while on-hook or off-hook)
Press or Dial Send All Calls code
[confirmation tone]
is sent to coverage. See your System Manager.
Send All Callsagain (while on-hook or off-hook)
Press or Dial Send All Calls Cancel code
[confirmation tone]
Your calls ring at your own voice terminal again

Speakerphone

To place/answer a call without lifting the handset, or to use speakerphone with any feature
To prevent party from hearing you
Press
1
2
Speaker
Green lights come on Speaker and xxxxx
Place or answer call, or access selected feature
Adjust speakerphone volume with
Volume button
Speaker again to hang up
Press
3
Green lights go off
Mute
Press
1
Green light comes on and party cannot hear you
To change from speakerphone to handset
2
1
Muteagain to resume talking to party
Press
Green light goes off
Lift handset and talk
Green light on Speaker goes off
20
To change from handset to speakerphone
1
Press
Speaker
Green light on Speaker comes on
2 Hang up handset

Transfer

To send present call to another extension or outside number
1 Press
2
Transfer
Present call put on hold
Dial extension or number that call is to be
transferred to
Remain on line and announce call if desired; if
[recall dial tone]
[ringback tone]
no answer or number dialed is busy, return to
held call by pressing its
3
Press
Transferagain
Call is sent to the dialed extension or number
xxxxx
Note: Only calls from another extension can be sent to an outside number; you cannot transfer a call from an outside number to another outside number.
4
Hang up or press
Drop
21

Voice Message Retrieval

To retrieve your voice 1 Dial the Voice Message Retrieval code (while messages when your Message light is on
on-hook or off-hook)
2
Press [ # ]
Note: Do not press [ # ] if calling from someone else's extension; instead, dial your own extension number and (if prompted) your security code.
Move through the messages with these dial pad
3
buttons: (Press [ #
[ # ] NEXT (read next message)
] [ 3 ] DELETE (erase from storage)
[ *
] [ 4 ] HELP (request assistance)
[ *
] [ 3 ] REPEAT (read message again)
[ 2
] CALL (call back named extension)
[ 8
Note: When you call back an extension with [ 8 ],
be sure to also delete the message with [ 3
before you place the call or after you complete it;
otherwise, the message will remain in storage.
] to retrieve first message)
[voice prompting]
] either
[dial tone]
4
Hang up or press
Retrieval
Dropto end Voice Message
To retrieve voice messages for a co-worker
Dial Voice Message Retrieval Coverage code
1
(while on-hook or off-hook) Dial co-worker’s extension
2
Dial co-worker’s security code also, if prompted
Note: The security code must be dialed within 10 seconds or you will receive an intercept tone. Begin
again at Step 1 if this happens. Move through the messages with dial pad buttons
3
previously listed Hang up or press
4
Dropto end Voice Message
Retrieval
[dial tone] [dial tone]
22

Tones and Their Meanings

Ringing tones are produced by an incoming call. Handset tones are those which you hear through the handset (receiver).

Ringing Tones

1 ring — A call from another extension.
2 rings — A call from outside or from the attendant.
3 rings — A priority call from another extension, or from an Automatic Callback call
you placed.
ring-ping (half ring, not repeated) — A call redirected from your voice terminal to another because Send All Calls or Call Forwarding—Follow Me is active.

Handset Tones

busy tone — A low-pitched tone repeated 60 times a minute; indicates the number
dialed is in use.
call waiting ringback tone — A ringback tone with a lower-pitched signal at the end; indicates that the extension called is busy, but the called party has been given a call waiting tone.
call waiting tone — One, two, or three beeps of high-pitched tone, not repeated; indicates an incoming call is waiting to be answered. Number of beeps designates the source: 1 for an internal call, 2 for an outside or attendant call, 3 for a priority call.
confirmation tone — Three short bursts of tone; indicates a feature activation or cancellation has been accepted.
coverage tone — One short burst of tone; indicates your call will be sent to another extension to be answered by a covering user.
dial tone — A continuous tone; indicates dialing can begin.
intercept/time-out tone — An alternating high and low tone; indicates a dialing error, a denial of the service requested, or a failure to dial within a preset interval (usually 10 seconds) after lifting the handset or dialing the previous digit.
recall dial tone — Three short bursts of tone followed by a steady dial tone; indicates the feature request has been accepted and dialing can begin.
reorder tone — A fast busy tone repeated 120 times a minute; indicates all trunks are busy.
ringback tone — A low-pitched tone repeated 15 times a minute; indicates the number dialed is being rung.
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Key Words to Know

activate To begin or turn on the operation of a feature.
attendant The person who handles incoming and outgoing calls at the main
telephone console.
AUDIX Audio Information Exchange, an optional voice mail and message service
which provides coverage for calls to you by recording callers’ messages and reporting Leave Word Calling messages.
call appearance A button used exclusively to place, receive, or hold calls. It has an assigned extension number and is equipped with a red light and a green light.
console appearance The authorization (from your System Manager) to initiate Call Forwarding All Calls for an extension other than your own.
coverage Automatic redirection of calls from an unanswered voice terminal to another
voice terminal. Redirection could be to the extension of a receptionist, secretary, co-worker, AUDIX, or message center. A person who provides coverage is a covering
user.
DEFINITY Communications System Generic 2 The AT&T switch to which you are
connected. It transmits and receives voice and data signals for all communications equipment in your network.
dial pad The 12 pushbuttons you use to dial a number and access features.
extension A dialing number of 3 to 5 digits assigned to each voice terminal connected
to your DEFINITY Generic 2.
feature A special function or service, such as Conference, Hold, Send All Calls, etc.
feature code A dial code of 1 to 4 digits, which you use to activate or cancel the
operation of a feature.
group list One of the 3 types of Abbreviated Dialing lists; programmable by the
System Manager or a controller of the list. Contains telephone numbers useful to members of a specific group, and stored as a 1- or 2-digit list item, depending on the number of members in the list.
handset The handheld part of the voice terminal which you pick up, talk into, and listen from. Also known as the receiver.
message retriever A person authorized by the System Manager to retrieve messages
for other users.
off-hook When the handset is removed from the cradle (for example, when you lift
the handset to place or answer a call).
on-hook When the handset is left on the cradle.
party A person who places or answers a call.
24
personal list One of the 3 types of Abbreviated Dialing lists; programmable by the System Manager or by you, the user. Contains telephone numbers of your choice, and stores each of them as a 1- or 2-digit list item, depending on the number of members in the list.
personal list item One of the 10 available slots on an Abbreviated Dialing personal list. The first 9 personal list items are given digits 1 to 9, with 0 for the tenth item. (Additional list items may be available. See your System Manager).
pickup group A group of up to 25 telephone users who can answer calls for each other through the Call Pickup feature. Group members are determined by the System Manager and are usually located in the same work area or perform similar job functions.
priority call An important or urgent call which sends a special 3-burst ring.
program reprogram To use your dial pad to assign a telephone number to a personal
list item for Abbreviated Dialing. Programming is activated by dialing an access code.
retrieve To collect telephone messages with the Message or Voice Message Retrieval
features. (Also, with Call Park, to resume a call from an extension other than the one where the call was first placed or received.)
ringer The device that produces the electronic ringing sound in your voice terminal.
Ringing Appearance Preference If your voice terminal is assigned Ringing
Appearance Preference, you will automatically be connected to an incoming call when you lift the handset. You do not have to press a call appearance button.
stored number A telephone number which has been programmed and stored as a 1-, 2-, 3-, or 4-digit list item for use with Abbreviated Dialing. It can be a complete or partial telephone number, an extension number, or a trunk or feature code. Once programmed, a number can be accessed by first dialing the list, then the list item digit(s) under which it is stored. If the number is stored on an number can be accessed by simply pressing that button.
switch The device which makes connections for all voice and data calls for a network, and also contains software for features. Also known as a system, switching
system, or PBX (private branch exchange). (Your switch is an AT&T DEFINITY Communications System Generic 2.)
system list One of the 3 types of Abbreviated Dialing lists; programmable only by
the System Manager. Contains telephone numbers helpful to all system users, and stores each of those numbers as a 2-digit to 4-digit list item.
System Manager The person responsible for specifying and managing the operation of features for all the voice and data equipment in your network.
trunk A telecommunications channel between your DEFINITY Generic 2 and the local or long distance calling network. Trunks of the same kind connecting to the same endpoints are assigned to the same trunk group.
trunk code A dial code of 1 to 4 digits which you dial to access a trunk group to place an outside call.
AD xxxxxbutton, the
voice terminal A telephone equipped with an array of specifically designed features (for example, self-test mode, administrable buttons, etc.) and functional capabilities that distinguish it from a conventional telephone.
25

Quick Reference Lists

Feature Codes
Feature
ABBREVIATED DIALING
Personal
Group
System
Program
CALL FORWARDING—
BUSY/DON’T ANSWER
Cancel
CALL FORWARDING—
FOLLOW ME
Cancel
CALL PARK
Answer Back
Code
Feature
CALL PICKUP
CALL WAITING
LAST NUMBER DIALED
LEAVE WORD CALLING
Cancel
Print Messages
PRIORITY CALLING
SEND ALL CALLS
Cancel
VOICE MESSAGE
RETRIEVAL
Coverage
Code
Trunk Codes
Abbreviated Dialing
Description
Miscellaneous
Description
Message Attendant
Code
Extension
Item
No.
1
2 3 4
5
6
7
8 9
0
Personal List 1
Personal List 2
555-104-719 Issue 1, October 1989
Graphics © 1989 AT&T
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