Aticio 816, 816f, DSm416pf, LD016, LD016f Operating Instructions Manual

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Getting Started

Entering Text

Appendix

Operating Instructions

About This Machine

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in this manual before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Depending on which country you are in, certain units may be optional. For details, please contact your local dealer.

Laser Safety:

CDRH Regulations

This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This equipment contains a 5-milliwatt, 760-800 nanometer wavelength, GaAlAs laser diode. This equipment does not emit hazardous light, since the beam is totally enclosed during all customer modes of operation and maintenance.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products.

Power Source

120V, 60Hz, 8A or more

Please be sure to connect the power cord to a power source as above. For details about power source, see Troubleshooting.

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine. Manuals for machines with copier function only or with the DDST Unit are different. See “Manuals for Machines with Copier Function Only or with the DDST Unit”.

Important

❒ Media differ according to manual.

❒ The printed and electronic versions of a manual have the same contents.

❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒ Depending on which country you are in, there may also be html manuals. To

view these manuals, a Web browser must be installed.

❖ About This Machine

Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.

❖ General Settings Guide

Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine.

❖ Troubleshooting

Provides a guide to solving common problems, and explains how to replace paper, toner, and other consumables.

❖ Security Reference

This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered with, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

❖ Copy Reference

Explains Copier functions and operations. Also refer to this manual for explanations on how to place originals.

❖ Facsimile Reference

Explains Facsimile functions and operations.

❖ Printer Reference

Explains Printer functions and operations.

❖ Scanner Reference

Explains Scanner functions and operations.

❖ Network Guide

Explains how to configure and operate the machine in a network environment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.

❖ Other manuals

• PostScript3 Supplement

•UNIX Supplement

• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Introduction Guide

•Auto Document Link Guide

Note

❒ Manuals provided are specific to machine types.

❒ For “UNIX Supplement”, please visit our Web site or consult an authorized

dealer.

❒ “PostScript3 Supplement” and “UNIX Supplement” include descriptions of

functions and settings that might not be available on this machine.

❒ The following software products are referred to using general names:

Product name General name

DeskTopBinder Lite and DeskTopBinder Professional

ScanRouter EX Professional Router EX Enterprise

Optional

and Scan-

DeskTopBinder

the ScanRouter delivery software

Reference

p.iii “Manuals for Machines with Copier Function Only or with the DDST Unit”

Manuals for Machines with Copier Function Only or with the DDST Unit

This section describes the manuals for machines with copier function only or with the DDST Unit.

❖ About This Machine

❖ General Settings Guide

Explains User Tools settings. Also refer to this manual for explanations on how to register user codes.

❖ Troubleshooting

Provides a guide to solving common problems, and explains how to replace paper, toner, and other consumables.

❖ Copy Reference

Explains Copier functions and operations. Also refer to this manual for explanations on how to place originals.

❖ Printer/Scanner Reference

Explains system settings, functions and operations for the machine's printer/scanner unit. Also refer to this manual for explanations on how to connect the machine.

❖ Network Guide

Explains how to configure and operate the machine in a network environment, and use the software provided.

Note

❒ Some manuals include descriptions of functions and settings that are not

available on machines with copier function only or with the DDST Unit.

iii

What You Can Do with This Machine

This section introduces the features of this machine.

Note

❒ For details about additional items, see “Other Items”.

❒ Some functions may not be available depending on your machine type.

Reference

p.13 “Other Items”

Copier, Facsimile, Printer, and Scanner Functions

This machine provides copier, facsimile, printer, and scanner functions.

ARC002S

• You can make copies of originals. See Copy Reference.

• You can send originals by fax or e-mail, and receive faxes from other parties. See Facsimile Reference.

• You can print documents created in applications. See Printer Reference. (For machines with the DDST Unit, see Printer/Scanner Reference.)

• You can print documents from Windows 95/98/Me (TCP/IP, IPP), Windows 2000 (TCP/IP, IPP), Windows XP/Server 2003 (TCP/IP, IPP), Windows NT

4.0 (TCP/IP, IPP), NetWare, UNIX (TCP/IP), and Macintosh (AppleTalk) environments because the machine supports all these (multi-protocol).

• You can scan originals and send scan files to a computer. See Scanner Reference. (For machines with the DDST Unit, see Printer/Scanner Reference.)

• You can scan originals in full color using the scanner function.

Paperless Fax Transmission

You can send a file by fax without printing it.

Transmission

You can send a fax from your computer over the network (Ethernet, or wireless LAN) to this machine, which then forwards the fax via its telephone connection (LAN-Fax).

ARC003S

• To send a fax, print from the Windows application you are working with, select LAN-Fax as the printer, and then specify the destination.

• You can also check the sent image data.

• For details about the machine's settings, see “Network Settings”, General Settings Guide.

• For details about how to use the function, see “Fax via Computer”, Facsimile Reference.

Fax Transmission and Reception Through the Internet

You can send fax documents via e-mail by specifying the recipient's e-mail address (Internet Fax Transmission). You can receive sent documents via Internet Fax, or from computers (Internet Fax Reception). You can send fax documents by specifying IP-fax destination using IP addresses (IP-Fax Transmission). You can receive sent documents via Internet Fax (IP-Fax Reception).

ARC004S

❖ Internet Fax

• You can send fax documents through e-mail by specifying the recipient’s

e-mail address.

• E-mails can be received on a fax machine that supports Internet Fax, or on

a computer that can receive normal e-mail.

• You can receive e-mails or Internet Fax, and then print or forward them.

• For details about the machine's settings, see “Network Settings”, General

Settings Guide.

• For details about how to use the function, see “Transmission”, Facsimile

Reference.

❖ IP-Fax

• You can exchange documents between fax machines directly connected to

the TCP/IP network.

• You can send documents by specifying an IP address or host name instead

of a fax number.

• For details about the machine's settings, see “Network Settings”, General

Settings Guide.

• For details about how to use this function, see “Transmission”, Facsimile

Reference.

Using the Scanner in a Network Environment

You can use a scanner over the network.

ARC005S

• You can send scan files to a specified destination using e-mail (Sending scan file by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference.

• With the ScanRouter delivery software, you can save scan files in specified destinations on network computers (Saving scan files). See “Sending Scan Files by Scan to Folder”, Scanner Reference.

• You can send scan files directly to folders (Sending scan file by Scan to Folder).

• Under the network delivery scanner function, you can use the machine as a delivery scanner for the ScanRouter delivery software or DeskTopBinder. You can save scan files or fax-received files in the delivery server, or deliver them to a folder on a computer on the same network.

• For details about specifying the machine’s settings for using its scanner function over the network, see “Network Settings”, General Settings Guide.

• For details about using the scanner function over the network, see “Using the Network TWAIN Scanner Function”, Scanner Reference. (For machines with the DDST Unit, see “Using the Network TWAIN Scanner Function”, Printer/Scanner Reference.)

vii

Administrating the Machine (Security Functions)

You can prevent information leakage by managing the machine.

ARC006S

• You can control the use of the machine, as well as prevent machine settings from being changed without authorization. See Security Reference.

• By setting passwords, you can prevent unauthorized access via the network. See Security Reference.

viii

Monitoring the Machine Via Computer

You can change the machine's settings and monitor its status from a connected computer.

ARC007S

Web Image Monitor lets you configure and operate the machine using a Web browser on a computer. You can also install SmartDeviceMonitor for Admin on a computer to configure and operate the machine.

Using Web Image Monitor, you can register information in the address book, specify the machine’s settings, and check the machine’s status with ease.

Using Web Image Monitor, you can check and specify the initial settings (system settings, printer features, fax features, network settings, security settings/certificate management, and E-mail Notification), control print jobs, display the print job journal, and protect the data in the machine using authentication.

You can also use SmartDeviceMonitor for Admin to register information in the address book.

Reference

General Settings Guide

SmartDeviceMonitor for Admin Help

Web Image Monitor's Help

Manuals for This Machine ......................................................................................i

Manuals for Machines with Copier Function Only or with the DDST Unit ................. iii

What You Can Do with This Machine..................................................................iv

Copier, Facsimile, Printer, and Scanner Functions ................................................... iv

Paperless Fax Transmission...................................................................................... v

Fax Transmission and Reception Through the Internet ............................................ vi

Using the Scanner in a Network Environment ......................................................... vii

Administrating the Machine (Security Functions).....................................................viii

Monitoring the Machine Via Computer...................................................................... ix

Notice ......................................................................................................................1

Important ....................................................................................................................1

Notes To Wireless LAN Interface Users ....................................................................1

How to Read This Manual .....................................................................................4

Symbols .....................................................................................................................4

Name of Major Item....................................................................................................4

Safety Information .................................................................................................5

Safety During Operation.............................................................................................5

Positions of RWARNING and RCAUTION labels ..............................................8

ENERGY STAR Program .......................................................................................9

Specifications ...........................................................................................................10

Recycled Paper........................................................................................................10

1. Getting Started

Guide to Components .........................................................................................11

Other Items ..............................................................................................................13

Control Panel........................................................................................................15

Display ..................................................................................................................19

Reading the Display and Using Keys.......................................................................19

When the Authentication Screen is Displayed..................................................20

User Code Authentication (Using the Control Panel)...............................................20

User Code Authentication (Using a Printer Driver) ..................................................20

Logout (Using the Control Panel).............................................................................21

Logout (Using Web Image Monitor) .........................................................................22

Changing Modes ..................................................................................................23

Turning On the Power .........................................................................................24

Turning On the Main Power .....................................................................................24

Turning On the Power ..............................................................................................25

Turning Off the Power ..............................................................................................25

Turning Off the Main Power .....................................................................................26

Saving Energy..........................................................................................................27

2. Entering Text

Entering Text ........................................................................................................29

Available Characters ................................................................................................29

Keys .........................................................................................................................29

How to Enter Text ....................................................................................................30

3. Appendix

Dos and Don'ts.....................................................................................................39

Software and Utilities Included on the CD-ROM............................................... 40

Viewing the Contents of the CD-ROM .....................................................................41

Printer Drivers for This Machine...............................................................................41

TWAIN Driver ...........................................................................................................42

LAN-Fax Driver ........................................................................................................43

DeskTopBinder Lite..................................................................................................44

SmartDeviceMonitor for Admin ................................................................................45

DeskTopBinder-SmartDeviceMonitor for Client .......................................................46

Software for Machines with the DDST Unit..............................................................47

Installing the Operating Instructions .................................................................48

PDF Manuals ...........................................................................................................49

Opening the Installed Operating Instructions...................................................51

Opening from the Icon..............................................................................................51

Opening from the [Start] Menu .................................................................................51

Opening from the CD-ROM......................................................................................52

Specifications for the Main Unit .........................................................................53

Specifications for External Items .......................................................................56

Exposure Glass Cover .............................................................................................56

Auto Document Feeder capable of scanning both sides of a sheet (ARDF)............ 56

Paper Tray Unit (Tray 2) ..........................................................................................57

Copy Paper ...........................................................................................................58

Recommended Paper Sizes and Types................................................................... 58

Unusable Paper .......................................................................................................60

Paper Storage ..........................................................................................................61

INDEX......................................................................................................... 62

xii

Notice

Important

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law:

bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

Notes To Wireless LAN Interface Users

Notes to users

It is strictly forbidden to use antenna(s) except designated.

The antenna used for this transmitter must be installed to provide a separation distance of at least 2.5 cm from all persons and must not be co-located or operating in conjunction with any other antenna or transmitter.

Notes to users in the United States of America

This equipment complies with FCC RF radiation exposure limits set forth for an uncontrolled environment.

Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

This device complies with part 15 of the FCC Rules.

Operation is subject to the following two conditions:

(1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

Warning

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Note to users in Canada

Note:

This Class B digital apparatus complies with Canadian ICES-003.

Operation is subject to the following two conditions:

(1) This device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of the device.

IEEE 802.11b Interface Unit Type H:

This device complies with RSS-210 of Industry Canada.

The term “IC:” before the certification/registration number only signifies that the Industry Canada technical specifications were met.

To prevent radio interference to the licensed service, this device is intended to be operated indoors and away from windows to provide maximum shielding. Equipment (or its transmit antenna) that is installed outdoors is subject to licensing.

To reduce potential radio interference to other users, the antenna type and its gain should be so chosen that the equivalent isotropically radiated power (EIRP) is not more than that required for successful communication.

This device has been designed to operate with an antenna having a maximum gain of [0.00] dBi. Antenna having a higher gain is strictly prohibited per regulations of Industry Canada. The required antenna impedance is [50] ohms.

Remarque concernant les utilisateurs au Canada

Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

L'utilisation de ce dispositif est autorisée seulement aux conditions suivantes: (1) il ne doit pas produire de brouillage et (2) l'utilisateur du dispositif doit être prêt à accepter tout brouillage radioélectrique reçu, même si ce brouillage est susceptible de compromettre le fonctionnement du dispositif.

IEEE 802.11b Interface Unit Type H:

Ce dispositif est conforme à la norme CNR-210 d'Industrie Canada.

L'expression <<IC:>> avant le numéro d'homologation/enregistrement signifie seulement que les spécifications techniques d'Industrie Canada ont été respectées.

Pour empêcher que cet appareil cause du brouillage au service faisant l'objet d'une licence, il doit être utilisé à l'intérieur et devrait être placé loin des fenêtres afin de fournir un écran de blindage maximal.

Si le matériel (ou son antenne d'émission) est installe à l'extérieur, il doit faire l'objet d'une licence.

Afin de réduire le risque d'interférence aux autres utilisateurs, le type d'antenne et son gain doivent être choisis de façon à ce que la puissance isotrope rayonnée équivalente (p.i.r.e.) ne soit pas supérieure au niveau requis pour obtenir une communication satisfaisante.

Ce dispositif a été conçu pour fonctionner avec une antenne ayant un gain maximal de [0.00] dBi. Une antenne ayant un gain plus élevé est strictement interdite par les réglements d'Industrie Canada. L'impédance d'antenne requise est [50] ohms.

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of this manual.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. They can be found in the “Safety Information” section of this manual.

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

This symbol indicates information or preparations required prior to operating.

Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys that appear on the machine’s display panel.

{ }

Indicates the names of keys on the machine’s control panel.

Name of Major Item

Major item of this machine is referred to as follows in this manual:

• Auto Document Feeder capable of scanning both sides of a sheet → ARDF

Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

R WARNING:

• Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.

• Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs:

• You spill something into the machine.

• You suspect that your machine needs service or repair.

• The external housing of your machine has been damaged.

• Do not incinerate used toner or toner containers. Toner dust might ig-

nite when exposed to an open flame.

• Disposal can take place at our authorized dealer.

• Dispose of used toner containers in accordance with local regulations.

• Keep the machine away from flammable liquids, gases, and aerosols.

A fire or an electric shock might occur.

• Connect the machine only to the power source described on the inside front cover of this manual. Connect the power cord directly into a wall outlet and do not use an extension cord.

• Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it. Do not pull it hard nor bend it more than necessary. These actions could cause an electric shock or fire.

• If the power cord is damaged (exposure of the core, disconnection, etc.), contact your service representative to change a new one. Operating the machine with a damaged power cord may cause an electric shock or fire.

R CAUTION:

• Protect the machine from dampness or wet weather, such as rain and snow.

• Unplug the power cord from the wall outlet before you move the machine.

While moving the machine, you should take care that the power cord will not be damaged under the machine.

• Before moving the machine, be sure to disconnect all external connections, especially the power cord from the wall outlet. Damaged power cords are a fire and electric shock hazard.

• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

• To disconnect the power cord, pull it out by plug. Do not drag the cord itself. Doing so may result in damage to the cord, leading to fire or electric shock.

• For safety reason, unplug the power cord from the wall outlet if the machine will not be used for an extended period of time such as holidays.

• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

• Keep toner (used or unused) and toner containers out of reach of children.

• For environmental reasons, do not dispose of the machine or expended

supply waste at household waste collection points. Disposal can take place at an authorized dealer.

• The inside of the machine could be very hot. Do not touch the parts with a label indicating the “hot surface”. Otherwise, an injury might occur.

• The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper.

• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.

• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.

• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure.

• Make sure the room where you are using the machine is well ventilated and spacious. Good ventilation is especially important when the machine is used heavily.

• Do not open toner containers forcefully. Toner can spill, dirtying your clothes or hands, and possibly resulting in accidental ingestion.

• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary.

• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary.

R CAUTION:

• Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water.

• If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and may make removing the stain impossible.

• Do not look into the lamp - it can damage your eyes.

• When loading paper, take care not to trap or injure your fingers.

• During operation, rollers for transporting the paper and originals revolve. A

safety device is being installed so that the machine can be operated safely. But take care not to touch the rollers during operation. An injury might occur.

• Fire and breakdown can result from heavy accumulation of dust inside this machine. Consult your service representative for details about and charges for cleaning the machine’s interior.

• If you have to move the machine when the optional paper tray unit is attached, do not push on the main unit's top section. Doing so can cause the optional paper tray unit to detach, possibly resulting in injury.

Positions of RWARNING and RCAUTION labels

This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

High temperature. Be careful of hot parts when clearing paper jams.

ARC017S

ENERGY STAR Program

ENERGY STAR® Program

The ENERGY STAR computers and other office equipment.

The program backs the development and dissemination of products that feature energy saving functions.

It is an open program in which manufacturers participate voluntarily.

Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multifunction devices. Energy Star standards and logos are internationally uniform.

Program encourages energy conservation by promoting energy efficient

•Low Power mode This machine automatically lowers its power consumption 1 minute after finishing the last copy or print job. Fax reception and printing is still possible in Low Power mode, but to make copies, you have to press the operation switch first.

• Off mode (Copier only) To conserve energy, this machine automatically turns off 1 minute after finishing the last copy or print job. In this manual, the Off mode is called the Auto Off mode.

• Sleep mode (Fax, printer, or scanner installed) If there is a fax, printer, or scanner unit installed, this machine automatically lowers its power consumption even further 1 minute after finishing the last copy or print job. Fax reception and printing is still possible in Sleep mode, but to make copies, you have to press the operation switch first.

Note

❒ If you want to operate this machine while it is in either of these modes, do

one of the following:

• Turn on the operation switch.

• Place originals in the ARDF.

Reference

“Timer Settings”, General Settings Guide

•Duplex Priority We recommend the duplex function. This function is less of a burden to the environment. For applicable machines, duplex function (one-sided originals → two-sided copies) can be selected preferentially when the operation switch or the {Clear

Modes} key is pressed, or the machine resets automatically.

Specifications

Copier only Printer,

or scanner

installed

Low Power mode

Sleep mode

Off mode

Duplex Priority 1 Sided → 1 Sided

Power consumption

Default interval 1 minute 1 minute 1 minute

Recovery time Less than

Power consumption

Default interval - 1 minute 1 minute

Recovery time - Less than

Power consumption

Default interval 1 minute - -

Recovery time Less than

25 W 30 W 35 W

Less than

10 seconds

- Less than 10 W Less than 10 W

Less than 1 W - -

10 seconds

Recycled Paper

Fax, printer,

or scanner

installed

Less than 10 seconds

We recommend you use environmentally friendly recycled paper. Please contact your sales representative for recommended paper.

1. Getting Started

This section describes how to start using this machine.

Guide to Components

This section introduces the names and functions of the components.

1. ARDF

Place a stack of originals here face up. They will be fed in automatically. This

document feeder can be used for two-sided originals.

2. Exposure glass

Place originals here face down.

ARC031S

3. Internal tray

Copied or printed paper or fax messages are delivered here.

Paper capacity: 250 sheets

4. Ventilation holes

Prevents overheating. Do not obstruct the ventilation holes by placing objects near them or leaning things against them. If the machine overheats, a fault might occur.

Getting Started

5. Main power switch

If the machine is not powered on after pressing the operation switch, check that the main power switch is turned on. If it is off, turn it on.

6. Main power indicator

Lights when the main power switch is turned on, and goes off when the switch is turned off.

7. Operation switch

Press to turn the power on (the operation switch indicator lights). To turn the power off, press again (the operation switch indicator goes off).

8. Control panel

See p.15 “Control Panel”.

9. Front cover

Open to access the inside of the machine.

10. Paper tray

Load paper here.

11. Paper tray unit (Tray 2)

See p.13 “External Items”.

12. Internal tray guide

Open out and raise the end fence to support large paper.

1. Right cover

Open this cover to remove jammed paper fed from the paper tray.

2. Bypass tray

Use to copy or print onto OHP transparencies, adhesive labels, translucent paper, envelopes, and custom size paper.

ARC015S

3. Lower right cover

Open this cover to remove jammed paper fed from the paper tray unit (Tray 2).

Guide to Components

Other Items

This section introduces the names and functions of the other main items.

External Items

This section provides explanations about external items.

1. Exposure glass cover

Lower this cover over originals.

2. Handset

Used as a receiver when a fax unit is installed.

ARC030S

3. Paper tray unit (Tray 2)

Holds 500 sheets.

Getting Started

Internal Items

This section describes the items that can be installed in the machine.

• Printer/Scanner unit Allows you to use the printer and scanner functions.

• IEEE 1284 Interface Board Allows you to connect to an IEEE 1284 cable.

• IEEE 802.11b wireless LAN board Allows you to install a wireless LAN interface.

• Bluetooth unit Allows you to expand the interface.

• DDST Unit Allows you to use the printer and scanner functions.

• Printer Enhance Option (For machines with the DDST Unit) Allows you to enhance the printer function.

Note

❒ You cannot install two or more of the following items: IEEE 1284 Interface

Board, IEEE 802.11b wireless LAN board, Bluetooth unit.

❒ You cannot install the following items when the DDST unit is installed: Print-

er/Scanner unit, IEEE 1284 Interface Board, IEEE 802.11b wireless LAN board, Bluetooth unit.

❒ You cannot install the Printer/Scanner unit and the DDST unit at the same time.

Control Panel

This section introduces the names and functions of the components on the control panel.

❖ For machines with the DDST Unit installed

ARC052S

❖ For machines with fax and printer/scanner installed

1. Receive File indicator (facsimile

mode)

Remains lit when fax memory receives a file. Flashes for Memory Lock files.

See “Substitute Reception”, Facsimile Reference.

2. Communicating indicator

Lights during data transmission or reception.

3. {Memory Trans.} key (facsimile

mode)

Press to toggle between Memory Transmission (Memory Trans.) and Immediate Transmission (Immediate Trans.) modes. See “Memory Transmission”, Facsimile Reference.

4. {Facsimile} key

Press to activate the facsimile function. See Facsimile Reference.

ARC032S

5. {On Hook Dial} key (facsimile

mode)

Press this to hear dial and data tones on the fax line while dialing, as if the handset were off the hook. For details, see “On Hook Dial”, Facsimile Reference.

6. {Search Destination} key (scanner

and facsimile mode)

Press to search for a destination registered in the destination list.

7. {Check Destination} key (scanner

and facsimile mode)

Press to check the specified destination.

8. {Job Information} key (scanner and

facsimile mode)

Press to obtain status information on transmitted data.

9. Color Scan Key

Press to scan originals in full color.

Getting Started

10. {Scanner} key

Press to activate the scanner function. See Scanner Reference. (For machines with the DDST Unit, see Printer/Scanner Reference.)

11. {Copy} key

Press to activate the copy function. See Copy Reference.

12. {Printer} key

Press to activate the printer function. See Printer Reference. (For machines with the DDST Unit, see Printer/Scanner Reference.)

13. Indicators

Display errors and machine status. h: Error indicator. See Network Guide

or “Clearing Misfeeds”, Troubleshooting. B: Load Paper indicator. See Trouble-

shooting. D: Add Toner indicator. See Trouble-

shooting.

14. Display panel

Displays operational status and messages. See “Display”.

15. Selection keys

Correspond to items on the display. Press to select the corresponding item.

16. Scroll keys

Press to select an item.

{U}:scrolls upward {T}:scrolls downward {V}:scrolls right {W}:scrolls left

17. {User Tools/Counter} key

•User Tools Press to change default or operation parameters according to requirement.

•Counter Press to check or print the counter value. See “Accessing User Tools”, General Settings Guide.

18. {Clear Modes} key

Press to clear the current settings.

19. {Clear/Stop} key

•Clear Clears an entered numeric value.

•Stop Stops a job in progress, such as scanning, faxing, or printing.

20. Main power indicator

The main power indicator lights when the main power switch is turned on.

If the operation switch's indicator is lit or flashing, do not turn off the machine's main power switch. Doing so might damage the memory.

21. Operation switch

Press to turn the power on. The switch's indicator lights. To turn the power off, press again. See “Turning On the Power”.

22. {Start} key

Press to start copying, printing, scanning, or sending.

23. {q} key

Press to set a selected item or an entered numeric value.

24. Number keys

Press to enter numeric values.

25. {OK} key

Press to set a selected item or an entered numeric value.

26. {Original} key (copier, scanner

and facsimile mode)

Press to select the most suitable scanning method for the original. See “Original Type Setting”, Copy Reference, “Selecting Original Type”, Scanner Reference, and “Original Type”, Facsimile Reference.

27. {Escape} key

Press to cancel operation or return to the previous display.

28. {Lighter} key, {Darker} key (copi-

er, scanner and facsimile mode)

Press to adjust the scanning density under the copier, fax and scanner functions.

Control Panel

29. {Sort} key (copier mode)

Press to automatically sort printed copies. See “Sort”, Copy Reference.

30. {Duplex} key (copier mode)

Press to make two-sided copies. See “Duplex”, Copy Reference.

31. {Combine/Series} key (copier

mode)

•Combine Combines and prints the pages of a multiple-sheet original onto a singlesheet. See “One-Sided Combine” and “Two-Sided Combine”, Copy Reference.

•Series Copies each side of a two-sided original onto two sheets. See “Series Copies”, Copy Reference.

32. mData In indicator (printer mode)

Flashes when receiving a print job. See Printer Reference. (For machines with the DDST Unit, see Printer/Scanner Reference.)

33. {fOnline} key (printer mode)

Press to switch between on-line and offline modes.

34. Quick Dial keys

Press to enter letters and symbols. See “Entering Text”. Press to select the registered destination at a single touch. See Facsimile Reference and Scanner Reference.

35. {Pause/Redial} key (facsimile

mode)

•Pause Press to insert a pause in a fax dialing sequence. You cannot insert a pause at the beginning of a sequence. The pause is indicated by “-”. For details, see “Entering a pause”, Facsimile Reference.

• Redial Press this to select a recently-dialed destination. For details, see “Redial”, Facsimile Reference.

36. {Resolution} key (facsimile

mode)

Press to specify the resolution of the fax. See “Resolution”, Facsimile Reference.

37. User Function keys (facsimile

mode)

You can assign frequently-used functions to these keys. See “General Settings/Adjust”, General Settings Guide.

By default, the following functions are registered:

{F1} key: Start Manual Reception {F2} key: Switch RX Mode {F3} key: Print Journal

Getting Started

Reference

p.19 “Display”

p.24 “Turning On the Power”

p.29 “Entering Text”

“Accessing User Tools”, General Settings Guide

“General Settings/Adjust”, General Settings Guide

“Clearing Misfeeds”, Troubleshooting

“Original Type Setting”, Copy Reference

“Sort”, Copy Reference

“Duplex”, Copy Reference

“One-Sided Combine”, Copy Reference

“Two-Sided Combine”, Copy Reference

“On Hook Dial”, Facsimile Reference

“Substitute Reception”, Facsimile Reference

“Entering a pause”, Facsimile Reference

“Redial”, Facsimile Reference

“Original Type”, Facsimile Reference

“Memory Transmission”, Facsimile Reference

“Resolution”, Facsimile Reference

“Selecting Original Type”, Scanner Reference

Printer Reference

Network Guide

Printer/Scanner Reference (For machines with the DDST Unit)

Display

The display panel shows machine status, error messages, and function menus.

When you select or specify an item on the display panel, it is highlighted like

Important

❒ A force or impact of more than 30 N (about 3 kgf) will damage the display.

The copy display is set as the default screen when the machine is turned on.

Reading the Display and Using Keys

1. Selection keys

Correspond to items at the bottom line on the display.

Example: The copy display

• When the instruction “press [Reduce]”

appears in this manual, press the left selection key.

• When the instruction “press [Enlarge]”

appears in this manual, press the center selection key.

• When the instruction “press [Zoom]”

appears in this manual, press the right selection key.

ARC033S

2. {Escape} key

Press to cancel an operation or return to the previous display.

3. {OK} key

Press to set a selected item or entered numeric value.

4. Scroll keys

Press to move the cursor in each direction, step by step.

When {U}, {T}, {V}, or {W} appears in this manual, press the scroll key of the same direction.

Getting Started

When the Authentication Screen is Displayed

When Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is enabled, the authentication screen appears. The machine is operable only if you enter a valid user name and password. If user code authentication is enabled, you cannot use the machine until you enter a valid user code.

If you are using the machine, you are “logged in”. When you cannot use the machine, you are “logged out”. To prevent use of the machine by unauthorized persons, always log out when you have finished using the machine.

Important

❒ Ask the user administrator for the login user name, login password, and user

code. For details about user authentication, contact your administrator.

❒ The user code you must enter for User Code Authentication is the numerical

value registered as “login user name” in the address book.

Note

❒ “Authentication failed.” appears if the authentication failed. Check the

User Code Authentication (Using the Control Panel)

When user authentication is enabled, the following screen appears:

A Enter a user code (one to eight digits), and then press the {OK} key.

Note

❒ To log off, press the operation switch.

User Code Authentication (Using a Printer Driver)

If user authentication is enabled, specify the user code in the properties screen of the driver.

Note

❒ If logged in through User Code Authentication, logging out is not necessary.

Reference

For driver settings and procedures, see the appropriate driver's Help.

When the Authentication Screen is Displayed

Login (Using the Control Panel)

Use the following procedure to log in when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is enabled.

A Enter the login user name, and then press the {OK} key.

B Enter the login password, and then press the {OK} key.

When the user is authenticated, the screen for the function you are using appears.

Logout (Using the Control Panel)

Use the following procedure to log out when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is enabled.

A Press the {User Tools/Counter} key. B Press [Logout].

C Press [Yes].

Getting Started

Login (Using a Printer Driver)

If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is enabled, make encryption settings in the properties screen of the driver, and then specify a login user name and password.

Note

❒ If logged in using a printer driver, you do not have to log off.

Reference

For driver settings and procedures, see the appropriate driver's Help.

Login (Using Web Image Monitor)

Use the following procedure to log in from Web Image Monitor when User Authentication is enabled.

Click [Login].

A B Enter a login user name and password, and then click [OK].

Note

❒ For user code authentication, enter a user code in [Login User Name], and

then click [OK].

Logout (Using Web Image Monitor)

Click [Logout] to log out from Web Image Monitor when User Authentication is enabled.

Changing Modes

Note

❒ You cannot switch modes during initial setup.

❒ The copy display is displayed as default after power on. You can change this

default setting. For the setting procedure, see “General Features”, General Settings Guide.

❒ The following illustrations show screens that appear when fax and printer/scanner

are installed.

ARC034S

❖ System Reset

The screen specified in Function Priority appears automatically after a certain period of time has elapsed. This function is called “System Reset”. You can change the System Reset time. For the setting procedure, see “Timer Settings”, General Settings Guide.

Reference

“General Features”, General Settings Guide

“Timer Settings”, General Settings Guide

Getting Started

Turning On the Power

This section describes how to turn on/off the power.

❖ Power supply

This machine has two power switches: operation switch and main power switch.

• Operation switch (right side of the control panel) Press to activate the machine. When the machine has finished warming up, you can make use of each function.

• Main power switch (left side of the machine) Turning off this switch makes the main power indicator on the right side of the control panel go off. When this is done, machine power is completely off. When the fax unit is installed, fax files in memory may be lost if you turn this switch off. Use this switch only when necessary.

Note

❒ This machine automatically enters Energy Saver mode and reduces its power

consumption if you do not use it for a while with its power “On”.

Reference

“Timer Settings”, General Settings Guide

Turning On the Main Power

Turn on the main power as follows:

A Make sure the power cord is firmly plugged into the wall outlet. B Turn on the main power switch.

The machine turns on and “

Both the main power indicator and the operation switch indicator light up.

Please wait...” appears on the display.

ARC035S

Turning On the Power

Note

❒ Do not turn off the main power switch immediately after turning it on. Do-

ing so may result in damage to the memory, leading to malfunctions.

❒ When the message “

ror.” is displayed, follow the instructions and press [Restart] at the bottom

right-hand corner of the screen after the process is completed.

Restart is required due to a functional er-

Turning On the Power

Turn on the power as follows:

A Press the operation switch.

The operation switch indicator goes on.

ARC036S

Note

❒ If the power does not come on when the operation switch is pressed, check

the main power switch is on. If it is off, turn it on.

Turning Off the Power

Turn off the power as follows:

A Press the operation switch.

The operation switch indicator goes off.

ARC036S

Getting Started

Note

❒ Even if you press the operation switch, the indicator does not go out, but

flashes in the following case:

• During communication with external equipment.

Turning Off the Main Power

Turn off the main power as follows:

Important

❒ If the machine's operation switch is lit or flashing, do not turn off the ma-

chine's main power switch. Doing so might damage the memory, leading to malfunctions.

❒ Make sure to turn off the main power switch before pulling out the power plug.

Not doing so may result in damage to the memory, leading to malfunctions.

A Make sure the operation switch indicator is not lit. B Turn off the main power switch.

The main power indicator goes out.

Note

❒ When the main power switch is turned off while using the fax function,

waiting fax and print jobs may be canceled, and incoming fax documents may not be received. If you have to turn off this switch for some reason, make sure 100% is shown as available memory on the screen before turning off the main power switch or unplugging the power cord. Fax files in memory are deleted twelve hours after you turn off the main power switch or unplug the power cord.

Reference

“Turning Off the Main Power / In the Event of Power Failure”, Troubleshooting

Saving Energy

This machine has the following energy saving function.

Turning On the Power

❖ Auto off (Copier only)

This machine automatically turns itself off when a job is finished, after a certain period of time has elapsed. This function is called “Auto off”. You can change the Auto Off time.

Note

❒ The Auto Off function will not operate in the following cases:

• When a warning message appears

• When the service call message appears

• When paper is jammed

• When the “

• When toner is being replenished

• When the User Tools screen appears

• When fixed warm-up is in progress

• When the facsimile, printer, or other functions are active

• When operations are suspended during printing

• When the On-hook dialing function is in use

• When the address list or group dial is being used

• When the Data In indicator is on or flashing

Add toner.” message appears

Reference

“Timer Settings”, General Settings Guide

Getting Started

2. Entering Text

This section describes how to enter characters.

Entering Text

When you enter a character, it appears at the cursor position. If there is a character already at the cursor position, the newly entered character appears before it.

Available Characters

You can enter the following characters:

• Alphabetic characters

•Symbols

•Numerals 0123456789

Keys

1. {Shift} key ({Quick Dial 13} key)

Press to switch between lowercase, uppercase, User Text, and Cyrillic characters.

ARC037S

2. {Space} key ({Quick Dial 14} key)

Press to enter a space.

3. {Symbols} key ({Quick Dial 15} key)

Press to enter symbols.

Entering Text

❖ Number keys

Use to enter numbers.

❖ {Quick Dial 01} key to {Quick Dial 09} key (A to Z)

Press these to enter upper and lower case letters.

❖ {Clear/Stop} key

Deletes a character at the cursor position. You can delete a character at the right end of a line even if the cursor is placed to the right of the character.

❖ Scroll keys

Shifts the cursor up, down, left and right.

Note

❒ Cyrillic characters are available with the Keyboard Type D only.

How to Enter Text

You can enter characters using the {Quick Dial 01} to {Quick Dial 09} keys. To enter a letter, press the key repeatedly until the required letter appears.

The language selected using the control panel determines which characters can be entered. There are four types of keyboard. For each type, you can enter the characters used in the following languages:

Keyboard Type Language

Type A English

Type B English, French, German, Italian, Spanish, Dutch, Norwegian,

Danish, Swedish, Portuguese, Finnish

Type C Polish, Hungarian, Czech

Type D Russian

Note

❒ Depending on the machine type or function you are using, some characters

may not be available.

Entering Text

Entering letters

A Press the {Shift} key to switch between lowercase, uppercase, User Text,

and Cyrillic characters.

B Press a Quick Dial key.

A letter is entered and the cursor moves along one space.

❖ Keyboard Type A

ARC024S

Entering Text

❖ Keyboard Type B

Press one of the following Quick Dial keys to display a basic letter, and then press {Quick Dial 16} to select one of its variations.

ARC025S

Entering Text

❖ Keyboard Type C

This keyboard type allows you to enter Polish, Hungarian, and Czech letters. Press one of the following Quick Dial keys to display a basic letter, and then press {Quick Dial 16} to select one of its variations.

ARC026S

Entering Text

❖ Keyboard Type D

This keyboard type allows you to enter Russian letters. Press the {Shift} key to enter Cyrillic character mode. To enter a letter, press the corresponding Quick Dial key indicated in the table below. Press the key repeatedly until the required letter is displayed.

Note

❒ To enter a character repeatedly, press a Quick Dial key again. ❒ To insert a character, press {W} or {V} to move the cursor to the position

you want to insert.

Entering symbols

A Press the {Symbols} key.

Symbols appear.

B Select a symbol using the scroll keys.

C Press the {OK} key.

This will enter the symbol and shift the cursor.

ARC027S

Entering Text

Depending on the selected keyboard type, you can enter the following symbols.

❖ Keyboard Type A

AMA031S

❖ Keyboard Type B

AMA032S

Entering Text

❖ Keyboard Type C

AMA033S

❖ Keyboard Type D

AMA034S

Entering numbers

A Press the number keys.

ARC038S

The number is entered and the cursor moves.

Deleting characters

Entering Text

A Use {W} or {V} to move the cursor to the character you want to delete.

B Press the {Clear/Stop} key.

This will delete the character at the cursor position. You can delete a character at the right end of a line even if the cursor is placed to the right of the character.

Entering Text

Selecting a User Text

You can select and use a User Text that is registered in [Prog/Change/Del User Text].

For details about registering User Texts, see “General Features”, General Settings Guide.

A Press the {Shift} key repeatedly to display [User Text].

B Select the text you want to add using {U} or {T}, and then press the {OK}

key.

C To modify the selected text, press the Quick Dial keys to enter letters, and

then press the {OK} key.

Reference

“General Features”, General Settings Guide

3. Appendix

This section describes Dos and Don'ts and copy paper.

Dos and Don'ts

The following information should be kept in mind during use of this machine.

WARNING:

• Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.

CAUTION:

• Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

Important

❒ Do not turn the power off while the operation switch indicator is lit or blink-

ing. Doing so may damage the memory.

❒ Before unplugging the power cord or turning off the main power switch,

make sure remaining memory space is at 100%, as shown on the screen. See “Turning Off the Power”, and “Turning Off the Main Power”.

❒ After scanning originals continuously, the exposure glass may become warm,

this is not a malfunction.

❒ The area around the ventilation holes might feel warm. This is caused by ex-

haust air and is not a malfunction.

❒ When the machine is not in use and in stand-by mode, you may hear a small

noise inside. This is caused by the image stabilization process and is not a malfunction.

❒ Do not turn off the power when the machine is in operation.

❒ The machine might not produce good copy images if condensation forms in-

side as a result of rapid temperature change.

❒ Do not open the covers of the machine when it is in operation. If you do, mis-

feeds might occur.

❒ Do not move the machine when the power is on.

❒ If you operate the machine improperly or a machine failure occurs, settings

might be lost. Be sure to make a note of your machine settings.

❒ The supplier shall not be liable for any loss or damage resulting from mechan-

ical failure, loss of settings, or use of the machine.

Reference

p.25 “Turning Off the Power”

p.26 “Turning Off the Main Power”

Appendix

Software and Utilities Included on the CDROM

This section explains the software and utilities included on the CD-ROMs that are provided with this machine.

Important

❒ Software for machines with the DDST Unit is different. See “Software for Ma-

chines with the DDST Unit”.

Three CD-ROMs come with this machine: “Printer Drivers and Utilities”, “Scanner Driver and Utilities”, and “Manuals”. In “Manuals”, manuals are stored in PDF format and HTML format.

The following are included on the three separate CD-ROMs:

❖ Font Manager 2000

For installing new screen fonts, or organizing and managing fonts already in the system. For details about Font Manager 2000, see the manual on the CDROM labeled “Printer Drivers and Utilities”.

❖ SmartDeviceMonitor for Admin

For the system administrator to manage network printers.

❖ SmartDeviceMonitor for Client

For users to manage their network print status.

❖ Printer Utility for Mac

This utility allows users to download and manage a variety of fonts as well as manage printers. For details about this utility, see PostScript3 Supplement.

Note

❒ Documentation about using the machine is included on the CD-ROM in PDF

format. For details about using Adobe Reader, see Adobe Reader online Help.

Reference

p.47 “Software for Machines with the DDST Unit”

SmartDeviceMonitor for Admin Help

SmartDeviceMonitor for Client Help

PostScript3 Supplement

Adobe Reader online Help

Software and Utilities Included on the CD-ROM

Viewing the Contents of the CD-ROM

Follow the procedure below to view the contents of the CD-ROMs.

A Insert the CD-ROM into the CD-ROM drive.

The installer starts.

B Click [Browse This CD-ROM].

Explorer starts and displays the contents of the CD-ROM.

Printer Drivers for This Machine

Printing requires installation of a printer driver for your operating system. The following drivers are included on the CD-ROM labeled “Printer Drivers and Utilities”.

Printer Language PCL 6 PCL 5e RPCS PostScript3

Windows 95

Windows 98

Windows Me

Windows 2000

Windows XP

Windows Server 2003

Mac OS

Mac OS X

Microsoft Windows 95 operating system

Microsoft Windows 98 operating system

Microsoft Windows Millennium Edition

Microsoft Windows 2000 Advanced Server

Microsoft Windows 2000 Server Microsoft Windows 2000 Professional

Microsoft Windows XP Professional Microsoft Windows XP Home Edition

Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition

Versions 8.6 to 9.2 of the Mac OS (Mac OS X Classic mode is supported.)

Mac OS X 10.1 or later (Native mode)

OK OK OK OK

––– OK

Appendix

❖ PCL printer drivers

Two kinds of PCL printer driver (PCL 5e and PCL 6) are included. These drivers allow your computer to communicate with this machine via a printer language.

❖ RPCS printer driver

This printer driver allows the computer to communicate with the printer using a printer language. In addition to the conventional user interface, another preset user interface is provided.

❖ Adobe PostScript Printer Drivers and PPD files

Adobe PostScript printer drivers allow the computer to communicate with the printer using a printer language. PPD files allow the printer driver to enable specific printer functions.

❖ PPD files

PPD files allow the printer driver to enable specific printer functions.

Note

❒ Some applications may require installation of the PCL 5e printer driver. In

this case, you can install PCL 5e without having to install PCL 6.

Reference

“Preparing the Machine”, Printer Reference

PostScript3 Supplement

TWAIN Driver

This section describes the file path and system requirements of the TWAIN driver.

This driver is required to scan an original using a scanner. To use the machine as a network TWAIN scanner, this driver must be installed.

❖ File path

The following drivers are included on the CD-ROM labeled “Scanner Driver and Utilities” provided with this machine:

\DRIVERS\TWAIN

❖ System requirements

•Hardware PC/AT-compatible machines that support the following operating system properly

• Operating system Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows NT 4.0 Microsoft Windows Server 2003

• Display resolution 800×600 pixels, 256 colors or higher

Software and Utilities Included on the CD-ROM

Note

❒ Under Windows NT with RISC-based processors (MIPS R series, Alpha

AXP, or PowerPC), this driver is not supported.

LAN-Fax Driver

This driver allows you to use LAN-Fax functions.

❖ File path

The following folders are on the CD-ROM labeled “Printer Drivers and Utilities”:

• LAN-Fax Driver for Windows 98/Me

\DRIVERS\LAN-FAX\WIN9X_ME

• LAN-Fax Driver for Windows 2000/XP and Windows Server 2003

\DRIVERS\LAN-FAX\WIN2K_XP

❖ System requirements

•Hardware PC/AT-compatible

• Operating systems Microsoft Windows 98/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003

•Display VGA 640×480 pixels or more

Note

❒ Before beginning installation, exit all other applications.

Appendix

DeskTopBinder Lite

This section explains the file path and system requirements of DeskTopBinder Lite.

DeskTopBinder is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with applications, and existing scan files. This software allows you to use various functions for stored scan files such as viewing stored files. Also, with the ScanRouter delivery software, you can view the files stored in in-trays of the delivery server, or use other functions for stored files.

For details about the software installed with DeskTopBinder Lite, see “DeskTopBinder Lite”, Scanner Reference.

❖ File path

The following drivers are included on the CD-ROM labeled “Scanner Driver and Utilities” provided with this machine:

\UTILITY\DESKV2

❖ System requirements

•Hardware PC/AT-compatible machines that support the operating system properly

• Operating system When installing all functions of DeskTopBinder: Microsoft Windows 98SE/Me/2000 Professional SP1 or later/2000 Server SP1 or later/2000 Advanced Server SP1 or later/XP Professional/XP Home Edition Microsoft Windows Server 2003 Standard Edition/Enterprise Edition

When installing only SmartDeviceMonitor for Client: Microsoft Windows 95 SP1/98/98SE/Me/2000 Professional SP1 or later/2000 Server SP1 or later/XP Professional/XP Home Edition Microsoft Windows Server 2003 Standard Edition/Enterprise Edition Microsoft Windows NT 4.0 SP5 or later

Reference

“DeskTopBinder Lite”, Scanner Reference

Software and Utilities Included on the CD-ROM

SmartDeviceMonitor for Admin

SmartDeviceMonitor for Admin is an application that uses TCP/IP and IPX/SPX to monitor network printers. It can monitor multiple network printers using their IP addresses. We recommend that network administrators use this application.

❖ File path

SmartDeviceMonitor for Admin is stored in the following folder in the CDROM labeled “Printer Drivers and Utilities”:

NETWORK\DEVMON\ADMIN\DISK1

Operating system Protocol stack

Windows 95 / 98 / Me TCP/IP provided with Windows 95 / 98 / Me

IPX/SPX provided with Windows 95 / 98 / Me

NetWare Client provided with Windows 95 / 98

Novell Client provided with Windows 95 / 98

Windows 2000 TCP/IP provided with Windows 2000

IPX/SPX provided with Windows 2000

NetWare Client provided with Windows 2000

Novell Client provided with Windows 2000 or Windows NT

Windows XP TCP/IP provided with Windows XP

IPX/SPX provided with Windows XP

NetWare Client provided with Windows XP

Novell Client provided with Windows XP

Windows Server 2003 TCP/IP provided with Windows Server 2003

IPX/SPX provided with Windows Server 2003

NetWare Client provided with Windows Server 2003

Novell Client provided with Windows Server 2003

Windows NT 4.0 TCP/IP provided with Windows NT

IPX/SPX provided with Windows NT

Client Service for NetWare provided with Windows NT

Novell Client provided with Windows 2000 or Windows NT

❖ Available functions

SmartDeviceMonitor for Admin has the functions to check the followings:

• Printer supplies such as paper or toner

• Results of print jobs executed from the computer

Reference

Network Guide

SmartDeviceMonitor for Admin Help

Appendix

DeskTopBinder-SmartDeviceMonitor for Client

DeskTopBinder-SmartDeviceMonitor for Client allows you to manage and print various data such as files created with an application, images scanned with a scanner, and existing images as one document.

❖ File path

DeskTopBinder-SmartDeviceMonitor for Client is stored in the following folder on the CD-ROM labeled “Printer Drivers and Utilities”:

NETWORK\DEVMON\CLIENT\DISK1

❖ System requirements

•Hardware PC/AT-compatible

• Operating systems Microsoft Windows 98SE/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003

Reference

See “DeskTopBinder Lite”, Scanner Reference or Help of DeskTopBinderSmartDeviceMonitor for Client.

DeskTopBinder includes SmartDeviceMonitor for Client. See Help of DeskTopBinder-SmartDeviceMonitor for Client.

Software and Utilities Included on the CD-ROM

Software for Machines with the DDST Unit

This section explains the software on the CD-ROM supplied with the DDST Unit.

DDST Printer Driver

This driver enables a client computer to communicate with the machine via a printer language.

❖ System requirements

Operating system

• Microsoft Windows 98SE

• Microsoft Windows Me

• Windows 2000

•Windows XP

• Windows Server 2003

Hard disk space

• 80 MB or more

DDST TWAIN Driver

This driver is required for scanning originals on the machine.

You must install this driver to use the machine as a network TWAIN scanner.

❖ System requirements

•Hardware PC/AT compatible

•CPU Pentium 300 MHz or faster recommended

• Operating system Microsoft Windows 98 (SE or later) Microsoft Windows Millennium Edition Microsoft Windows 2000 Professional Microsoft Windows 2000 Server Microsoft Windows XP Home Edition Microsoft Windows XP Professional

•Memory 128 MB or more recommended

• Hard disk space 200 MB or more

•Connection Ethernet/USB

Appendix

Installing the Operating Instructions

The supplied “Manuals” CD-ROM contains HTML format manuals. Install the manuals you want to use.

Important

❒ The system requirements for installing the manuals are as follows:

• Operating System: Windows 95/98/Me, Windows 2000/XP, Windows Server 2003, or Windows NT4.0

• Minimum Display Resolution: 800×600 pixels

❒ Recommended Browser:

• Microsoft Internet Explorer 4.01 SP2 or later

• Netscape 6.2 or later

❒ A simplified manual is displayed if you are using Internet Explorer 3.02 or

Netscape Navigator 4.05 or later versions.

❒ HTML manuals can also be viewed on a Macintosh.

A Click [Install manuals]. B Install the manual you require according to the displayed instructions. C When installation is complete, click [Finish]. D Click [Finish].

Note

❒ If you cannot install a manual, copy the “Manual” folder to your comput-

er’s hard drive, and then run “Setup.exe”.

❒ To delete an installed manual, on the [Start] menu, click [Programs], then

[Product Name], and then uninstall the data.

Installing the Operating Instructions

PDF Manuals

The supplied “Manuals” CD-ROM contains PDF versions of the HTML user manuals. Manuals for machines with the DDST Unit are different. See “PDF Manuals for Machines with the DDST Unit”.

❖ File path

The PDF manuals are in the following folders on the CD-ROM:

• About This Machine

PDF MANUAL\ENGLISH\INTRO

• General Settings Guide

PDF MANUAL\ENGLISH\USERTOOL

•Troubleshooting

PDF MANUAL\ENGLISH\TROUBLE

•Copy Reference

PDF MANUAL\ENGLISH\COPY

• Facsimile Reference

PDF MANUAL\ENGLISH\FAX

•Printer Reference

PDF MANUAL\ENGLISH\PRINTER

• Scanner Reference

PDF MANUAL\ENGLISH\SCANNER

• Network Guide

PDF MANUAL\ENGLISH\NETWORK

• PostScript3 Supplement

PDF MANUAL\ENGLISH\PS3

Note

❒ To view the PDF manuals, you need to have Adobe Acrobat or Adobe Reader

installed on your computer.

Reference

p.50 “PDF Manuals for Machines with the DDST Unit”

Appendix

PDF Manuals for Machines with the DDST Unit

The supplied CD-ROM contains PDF versions of the HTML user manuals.

❖ File path

The PDF manuals are in the following folders on the CD-ROM:

• About This Machine

PDF MANUAL\US_ENG\INTRO

• General Settings Guide

PDF MANUAL\US_ENG\USERTOOL

•Troubleshooting

PDF MANUAL\US_ENG\TROUBLE

•Copy Reference

PDF MANUAL\US_ENG\COPY

• Printer/Scanner Reference

PDF MANUAL\US_ENG\PRTSCN

• Network Guide

PDF MANUAL\US_ENG\NETWORK

Opening the Installed Operating Instructions

This section explains how to open installed manuals.

Opening from the Icon

This section explains how to open a manual using its desktop icon.

A Double-click the icon on your desktop.

The browser opens and the manual appears.

Opening from the [Start] Menu

This section explains how to open a manual from the [Start] menu.

A On the [Start] menu, point to [Programs] (Windows XP: [All Programs]), then

[Product Name], and then click the manual you want to view.

The browser opens, and then the manual appears.

Note

❒ Depending on the settings made during installation, menu folder names

may differ.

Appendix

Opening from the CD-ROM

This section explains how to open a manual from the supplied CD-ROM.

A Click [Read manuals]. B Click the title of the manual you want to view.

The browser opens, and then the manual appears.

Specifications for the Main Unit

Following describes the specification of the main unit.

❖ Configuration:

Desktop

❖ Photosensitivity type:

OPC drum

Specifications for the Main Unit

❖ Original scanning:

One-dimensional solid scanning system through CCD

❖ Copy process:

Dry electrostatic transfer system

❖ Development:

Dry two-component magnetic brush development system

❖ Fusing:

Heating roll pressure system

❖ Resolution:

600 dpi

❖ Exposure glass:

Stationary original exposure type

❖ Original reference position:

Rear left corner

❖ Warm-up time:

From the main power switch Approximately 35 seconds (20 °C) 10 seconds or less (20 °C) (For machines with copier function only or with the DDST Unit) From the operation switch 10 seconds or less (20 °C)

❖ Originals:

Sheet/book/objects

❖ Maximum original size:

A4L, 81/2" × 14"L

Appendix

❖ Copy paper size:

•Tray: A4L, A5K, B5 JIS (Japanese Industrial Standard)L, 81/2" × 11"L,

/2" × 81/2"K, 16KL

•Bypass: A4L, A5KL, B5 JISL, 8

/2" × 81/2"KL, 71/4" × 101/2"L, 8" × 13"L, 81/2" × 13"L, 81/4" × 13"L,

/4" × 14"L, 16KL, 41/8" × 91/2"L, 37/8" × 71/2"L, C5 EnvL, C6 EnvL,

/2" × 14"L, 81/2" × 11"L,

DL EnvL

• Bypass (custom size): Vertical: 90.0 – 216.0 mm, 3.55" – 8.50" Horizontal: 139.0 – 600.0 mm, 5.48" – 23.62"

• Duplex unit: A4 L, B5 JISL, 8

/4" × 14"L*, 81/4" × 13" L*, 16K L

/2" × 14" L*, 81/2" × 11" L, 81/2" × 13" L*,

* Paper tray unit (Tray 2) is required.

❖ Copy paper weight:

• Paper trays (Standard size): 60 – 90 g/m2, 16 – 24 lb.

• Bypass tray: 60 – 157 g/m

• Duplex unit: 64 – 90 g/m

, 16 – 42 lb.

, 20 – 24 lb.

❖ Non-reproduction area:

• Leading edge: 1.0-5.0 mm (0.04"-0.20")

• Trailing edge: 1.0-5.0 mm (0.04"-0.20")*

• Left edge: 0.5-3.5 mm (0.02"-0.14")

• Right edge: 0.5-4.5 mm (0.02"-0.18")

* Back of 2-sided copy: 2.2-6.2 mm (0.09"-0.25")

❖ First copy time:

7.5 seconds or less

(A4L, 8

/2" × 11"L 100%, feeding from Tray 1)

❖ Copying speed:

• 16 copies/minute (A4L, 81/2" × 11"L)

❖ Reproduction ratio:

Preset reproduction ratios:

— Metric version Inch version

Enlargement 200% 155%

141% 129%

Full Size 100% 100%

Reduction 93% 93%

71% 78%

50% 65%

Zoom: From 50% to 200% in 1% steps.

❖ Continuous copying count:

1 – 99 copies

❖ Copy paper capacity:

• Tray 1: 250 sheets (80 g/m2, 20 lb.)

• Bypass: 100 sheets (80 g/m

❖ Power consumption:

Specifications for the Main Unit

, 20 lb.)

Main unit only

Warm up Less than 900 W Less than 900 W

Stand-by About 70 W About 75 W

During printing About 360 W About 360 W

Maximum Less than 900 W Less than 900 W

The complete system consists of a main unit with full items installed.

❖ Dimensions (W × D × H up to exposure glass):

Main unit only: 485 × 454 × 373 mm, 19.1 × 17.9 × 14.7 inches

❖ Noise Emission

• Sound power level

Main unit only

Stand-by 40 dB (A) 40 dB (A)

During printing 62 dB (A) 66 dB (A)

• Sound pressure level

Stand-by 34 dB (A) 34 dB (A)

Main unit only

Complete system

During printing 57 dB (A) 60 dB (A)

The above measurements made in accordance with ISO 7779 are actual values.

Measured at the position of the operator.

The complete system consists of a main unit with full items installed.

❖ Weight:

29 kg (64.0 lb.) or less (with the fax and printer/scanner unit) 27 kg (59.6 lb.) or less (with copier function only) 29 kg (64.0 lb.) or less (with the DDST Unit)

Note

❒ Specifications are subject to change without notice.

Appendix

Specifications for External Items

Following describes the items to be externally installed to the machine body.

Specification values represent the values when the copy function is used. Specification values may vary depending on the function used.

Exposure Glass Cover

Lower this over originals.

Auto Document Feeder capable of scanning both sides of a sheet (ARDF)

❖ Mode:

•ADF mode

❖ Original size:

•Regular size: One-sided originals: A4L - A5KL One-sided originals: 8 Two-sided originals: A4L - A5L Two-sided originals: 8

•Custom size: One-sided originals: 139 - 1260 mm (Horizontal) Two-sided originals: 160 - 356 mm (Horizontal)

/2" × 14"L - 51/2" × 81/2"KL

/2" × 14"L - 51/2" × 81/2"L

❖ Original weight:

• One-sided originals: 52 – 105 g/m2 (14 – 28 lb.)

• Two-sided originals: 52 – 105 g/m

* Originals that are 310 mm (13 in.) or longer in the feed direction should be at least 64 g/m

(17 lb.).

(14 – 28 lb.) (Duplex)*

❖ Number of originals to be set:

• 50 sheets (80 g/m2, 20 lb.)

❖ Maximum power consumption:

• Less than 50 W (Power is supplied from the main unit.)

❖ Dimensions (W × D × H):

• 485 × 360 × 120 mm, 19.1 × 14.2 × 4.8 inches

❖ Weight:

• 8 kg (17.7 lb.) or less

Specifications for External Items

Note

❒ Specifications are subject to change without notice.

Paper Tray Unit (Tray 2)

❖ Paper weight:

60 – 90 g/m2 (16 – 24 lb.)

❖ Paper size:

A4L, 81/2" × 14"L, 81/2" × 13"L, 81/2" × 11"L, 81/4" × 13"L, 81/4" × 14"L

❖ Maximum power consumption:

15 W (Power is supplied from the main frame.)

❖ Paper capacity:

500 sheets (80 g/m2, 20 lb.)

❖ Dimensions (W × D × H):

430 × 414 × 140 mm, 17.0 × 16.3 × 5.6 inches

❖ Weight:

6 kg (13.3 lb.) or less

Note

❒ Specifications are subject to change without notice.

Appendix

Copy Paper

This section describes recommended paper sizes and types, unusable paper, and paper storage.

Recommended Paper Sizes and Types

The following limitations apply to each tray:

❖ Paper tray 1

Paper type and

weight

Standard paper 60-90 g/m

(16-24 lb.)

A4L, A5K, B5 JISL, 8

❖ Paper tray unit (Tray 2)

Paper type and

weight

Standard paper 60-90 g/m

(16-24 lb.)

A4L, 8

/4" × 14"L

❖ Bypass tray

Paper type and

weight

Standard paper 60-157 g/m

(16-42 lb.)

A4L, A5KL, B5 JISL, 8

/2" × 81/2" KL, 71/4" × 101/2"L, 8" × 13"L, 81/2" × 13"L,

/4" × 13"L, 81/4" × 14"L, 16KL

Metric version Inch version Paper

capacity

/2" × 11"L, 51/2" × 81/2"K, 16KL

Metric version Inch version Paper

/2" × 14"L, 81/2" × 13"L, 81/2" × 11"L, 81/4" × 13"L,

Metric version Inch version Paper

/2" × 14"L, 81/2" × 11"L,

250 sheets

capacity

500 sheets

capacity

100 sheets

Custom size (Vertical: 90.0-216.0 mm,

Horizontal: 139.0-600.0 mm)

Translucent paper

OHP transparencies

Label paper (adhesive labels)

Envelope

Press the {q} key, and then select the size of the paper loaded in the tray.

Press the {q} key, select [Custom Size], and then specify the custom paper size using

A4L 10 sheets

A4L, 81/2" × 11"L

A4L 1 sheet

C5 EnvL, C6 EnvL, DL EnvL, 41/8" × 91/2"L, 37/8" × 71/2"L

Custom size (Vertical: 3.55"-8.50",

Horizontal: 5.48"-23.62")

10 sheets

the number keys.

Copy Paper

Note

❒ Load paper into the paper tray with the print side facing up.

❒ Load paper into the bypass tray with the print side facing down.

❒ When using the bypass tray, it is recommended that you set the paper orien-

tation to L.

❒ You must manually specify the size of custom size paper when loading it on

the bypass tray.

❒ If multiple-sheet jams occur, load the paper sheet by sheet.

❒ Do not use paper designed for inkjet printers, as these may stick to the fusing

unit and cause a misfeed.

❒ Load adhesive label sheets one at a time. For details, see “Copying from the

Bypass Tray”, Copy Reference.

❒ To prevent misfeeds, when loading OHP transparencies, check both sides of

the sheets, and place them correctly.

❒ When loading OHP transparencies, select [OHP (Transparency)] as the paper

type for the bypass tray. For details, see “Copying from the Bypass Tray”, Copy Reference.

❒ When loading thick paper (105-157 g/m

(28-42 lb.)), or adhesive labels, make sure the top of the stack is no higher than the upper limit of the bypass tray. Paper capacity varies depending on the thickness and condition of the paper.

❒ When using thick paper (105-157 g/m

(28-42 lb.)), select [Thick Paper] as the

paper type for the bypass tray. For details, see “Copying from the Bypass Tray”, Copy Reference.

❒ When copying onto adhesive labels, in bypass settings, select [Thick Paper] for

the special paper setting.

❒ When copying onto letterhead paper, placing orientation differs according to

the function you are using. See “Orientation-Fixed Paper or Two-Sided Paper”, Troubleshooting.

❒ If you load paper of the same size in the same orientation in two trays, the ma-

chine automatically shifts to another tray when the first tray in use runs out of paper. This function is called “Auto Tray Switching”. (However, if one tray has recycled or special paper, the settings of the other tray must be the same for Auto Tray Switching to work.) This saves interrupting a copy run to replenish paper when making a large number of copies. See “Copier Features”, General Settings Guide, and “Tray Paper Settings”, General Settings Guide.

Reference

“Copying from the Bypass Tray”, Copy Reference

“Orientation-Fixed Paper or Two-Sided Paper”, Troubleshooting

“Copier Features”, General Settings Guide

“Tray Paper Settings”, General Settings Guide

Appendix

Unusable Paper

This section describes which types of paper are unusable on this machine.

CAUTION:

• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure.

Important

❒ To prevent faults, do not use any of the following kinds of paper:

• Paper for inkjet printers

• Thermal fax paper

• Art paper

• Aluminum foil

• Carbon paper

•Conductive paper

• Paper with perforated lines

• Hemmed-edge paper

•Tab stock

❒ Faults can occur if you copy onto sides that are already printed. Take care to

copy onto unprinted sides only.

Note

❒ To prevent misfeeds, do not use the following kinds of paper:

• Bent, folded, or creased paper

• Torn paper

• Slippery paper

• Perforated paper

• Rough paper

• Thin paper with little stiffness

• Paper with a dusty surface

❒ If you copy onto rough grain paper, the image might be blurred.

Copy Paper

Paper Storage

This section describes how to store paper.

• When storing paper, the following precautions should always be followed:

• Do not store paper where it will be exposed to direct sunlight.

• Avoid storing paper in humid areas (humidity: 70% or more).

• Store on a flat surface.

• Do not store paper vertically.

• Under high temperature and humid conditions, or low temperature and humid conditions, store paper in vinyl bags.

INDEX

Add Toner indicator, 15 ARDF

, 4, 11, 56

Auto off

, 27

Bluetooth unit, 13 Bypass tray

, 11

CAUTION, 5 Characters Check Destination key Clear Modes key Clear/Stop key Color Scan Key Combine/Series key Communicating indicator Computer Control panel Copier Copy key Copy Paper

, 29

, 15

, 15, 29

, 15

, ix

, 11, 20, 21

, iv

, 15

, 58

Darker key, 15 Data In indicator DDST Printer Driver DDST TWAIN Driver DDST Unit Deleting characters DeskTopBinder DeskTopBinder Lite Display Display panel Dos and Don'ts Duplex key Duplex unit

, 19

, 15

, 47

, 14

, 37

, 46

, 44

, 15

, 39

, 15

, 13

, 15

, 47

, 15

E-mail, vi Energy-saving ENERGY STAR Entering letters Entering numbers Entering symbols Entering text Enter key (# key) Error indicator Escape key Exposure glass Exposure glass cover External Items

, 9

, 31

, 37

, 34

, 29

, 15

, 15, 19

, 11

, 13, 56

, 13

Facsimile, iv Facsimile key Fax Reception Fax Transmission Front cover

, 15

, vi

, 11

Handset, 13

IEEE 1284 Interface Board, 13 IEEE 802.11b wireless LAN board Installing the Operating Instructions Internal Items Internal tray Internal tray guide Internet Fax IP-Fax

, vi

, 14

, 11

, vi

Job Information key, 15

, 13

, 48

LAN-Fax Driver, 43 Lighter key Load Paper indicator Login Logout Lower Paper Trays Lower right cover

, 15

, 20, 21, 22

, 21, 22

, 15

, 13

, 11

Machine features, iv Main Power Main power indicator Main power switch Manuals Memory Trans. key Monitoring

, 24

, 11, 15

, 11

, i

, 15

, ix

Network, vii Number keys

, 15, 29

OK key, 15, 19 On Hook Dial key Online key Opening from the CD-ROM Opening from the Icon Opening from the Start Menu Opening the Installed Operating

Instructions Operation switch Original key Other Items

, 15

, 52

, 51

, 11, 15

, 15

, 13, 14

, 51

Receive File indicator, 15 Resolution key Right cover RPCS

, 41

, 15

, 11

Safety Information, 5 Saving Energy Scanner Scanner key Scroll keys Search Destination key Security Selection keys Shift key Sleep mode SmartDeviceMonitor for Admin SmartDeviceMonitor for Client Software and Utilities

Included on the CD-ROM Software for Machines with the DDST Unit Sort key Space key Start key Symbols System Reset

, 27

, iv, vii

, 15

, 15, 19, 29

, 15

, viii

, 15, 19

, 29

, 9

, 45

, 46

, 40

, 15

, 29

, 15

, 4

, 23

, 47

Paper, 58 Paperless Fax Paper Sizes Paper Storage Paper tray Paper tray unit (Tray 2) Paper Types Pause/Redial key PCL

, 41

PDF Manuals PDF Manuals for Machines with the

DDST Unit PostScript PPD

, 41

Printer Printer Driver Printer Enhance Option Printer key Printer/Scanner unit

, v

, 58

, 61

, 11

, 11, 13, 57

, 58

, 15

, 49

, 50

, 41

, iv

, 20, 22, 41

, 14

, 15

, 13

Quick Dial keys, 15, 29

Text, 30 Turning Off the Main Power Turning Off the Power Turning On the Main Power Turning On the Power TWAIN Driver

, 42

, 24, 25

Unusable Paper, 60 User Code Authentication User Function keys User Text User Tools/Counter key

, 37

, 15

Ventilation holes, 11

WARNING, 5 Web Image Monitor

, ix, 22

, 26

, 24

, 20

, 15

64 EN USA B262-7653

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

a means POWER ON. c means STAND BY.

Trademarks

Microsoft

, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the

United States and/or other countries.

Adobe®, PostScript®, and Acrobat® are registered trademarks of Adobe Systems Incorporated.

The Bluetooth

word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks

by Ricoh Company, Ltd. is under license.

NetWare is a registered trademark of Novell, Inc.

PCL

is a registered trademark of Hewlett-Packard Company.

AppleTalk, Macintosh, and Mac OS are trademarks of Apple Computer, Inc., registered in the U.S. and other countries.

PowerPC is a trademark of International Business Machines Corporation in the United States, other countries, or both.

UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Limited.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows

95 is Microsoft® Windows® 95

98 is Microsoft® Windows® 98

Me is Microsoft® Windows® Millennium Edition (Windows Me)

• The product names of Windows® 2000 are as follows:

Microsoft

Windows® 2000 Advanced Server

Windows® 2000 Server

Microsoft® Windows® 2000 Professional

• The product names of Windows

Microsoft

Windows® XP Professional

Windows® XP Home Edition

• The product names of Windows Server

Microsoft

Windows ServerTM 2003 Standard Edition

XP are as follows:

2003 are as follows:

Microsoft® Windows ServerTM 2003 Enterprise Edition

Microsoft

• The product names of Windows NT

Windows ServerTM 2003 Web Edition

are as follows:

Microsoft® Windows NT® Server 4.0

Microsoft

Windows NT® Workstation 4.0

Operating Instructions About This Machine

Type for 816/DSm416/LD016/Aficio MP 161 Type for 816f/DSm416f/LD016f/Aficio MP 161F Type for 816mf/DSm416pf/LD016spf/Aficio MP 161SPF

EN USA B262-7653

Connecting the Machine

System Settings

Copier Features

Fax Features

Printer Features

Scanner Features

Operating Instructions

General Settings Guide

Registering Addresses and Users for Facsimile/Scanner Functions

Other User Tools

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in "About This Machine" before using the machine.

Introduction

Important

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Depending on which country you are in, certain units may be optional. For details, please contact your local dealer.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine. Manuals for machines with copier function only or with the DDST Unit are different. See "Manuals for Machines with Copier Function Only or with the DDST Unit".

Important

❒ Media differ according to manual.

❒ The printed and electronic versions of a manual have the same contents.

❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒ Depending on which country you are in, there may also be html manuals. To

view these manuals, a Web browser must be installed.

❖ About This Machine

❖ General Settings Guide

Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine.

❖ Troubleshooting

Provides a guide to solving common problems, and explains how to replace paper, toner, and other consumables.

❖ Security Reference

❖ Copy Reference

Explains Copier functions and operations. Also refer to this manual for explanations on how to place originals.

❖ Facsimile Reference

Explains Facsimile functions and operations.

❖ Printer Reference

Explains Printer functions and operations.

❖ Scanner Reference

Explains Scanner functions and operations.

❖ Network Guide

❖ Other manuals

• PostScript3 Supplement

•UNIX Supplement

• Manuals for DeskTopBinder Lite: DeskTopBinder Lite Setup Guide DeskTopBinder Introduction Guide Auto Document Link Guide

Note

❒ Manuals provided are specific to machine types.

❒ For "UNIX Supplement", please visit our Web site or consult an authorized

dealer.

❒ "PostScript3 Supplement" and "UNIX Supplement" include descriptions of

functions and settings that might not be available on this machine.

The following software products are referred to using general names:

Product name General name

DeskTopBinder Lite and DeskTopBinder Professional

ScanRouter EX Professional EX Enterprise

Optional

and ScanRouter

DeskTopBinder

the ScanRouter delivery software

Reference

p.iii “Manuals for Machines with Copier Function Only or with the DDST Unit”

Manuals for Machines with Copier Function Only or with the DDST Unit

This section describes the manuals for machines with copier function only or with the DDST Unit.

❖ About This Machine

❖ General Settings Guide

Explains User Tools settings. Also refer to this manual for explanations on how to register user codes.

❖ Troubleshooting

Provides a guide to solving common problems, and explains how to replace paper, toner, and other consumables.

❖ Copy Reference

Explains Copier functions and operations. Also refer to this manual for explanations on how to place originals.

❖ Printer/Scanner Reference

Explains system settings, functions and operations for the machine's printer/scanner unit. Also refer to this manual for explanations on how to connect the machine.

❖ Network Guide

Explains how to configure and operate the machine in a network environment, and use the software provided.

Note

❒ Some manuals include descriptions of functions and settings that are not

available on machines with copier function only or with the DDST Unit.

iii

Manuals for This Machine ......................................................................................i

Manuals for Machines with Copier Function Only or with the DDST Unit ................. iii

How to Read This Manual ..................................................................................... 1

Symbols .....................................................................................................................1

Display Panel..........................................................................................................2

Reading the Display and Using Keys.........................................................................3

Accessing User Tools ........................................................................................... 4

Changing Default Settings ......................................................................................... 4

Exiting User Tools ......................................................................................................5

Menu Protect..............................................................................................................5

Changing Default Settings Using Web Image Monitor ...............................................6

1. Connecting the Machine

Connecting to the Interfaces ................................................................................ 7

Connecting to the Ethernet Interface .........................................................................8

Connecting to the USB Interface..............................................................................10

Connecting to the IEEE 1284 Interface....................................................................11

Connecting to the IEEE 802.11b (Wireless LAN) Interface......................................12

Network Settings..................................................................................................15

Settings Required to Use the Printer/LAN-Fax ........................................................ 15

Settings Required to Use Internet Fax .....................................................................18

Settings Required to Use E-mail Function ............................................................... 21

Settings Required to Use Scan to Folder Function..................................................23

Settings Required to Use the Network Delivery Scanner.........................................25

Settings Required to Use Network TWAIN Scanner ................................................27

Using Utilities to Make Network Settings .................................................................29

Connecting the Machine to a Telephone Line and Telephone ........................37

Connecting the Telephone Line ...............................................................................37

Selecting the Line Type............................................................................................38

Connecting the Optional Handset or an External Telephone ...................................38

2. System Settings

General Features..................................................................................................41

Tray Paper Settings .............................................................................................44

Timer Settings ......................................................................................................46

Interface Settings.................................................................................................48

Network ....................................................................................................................48

Parallel Interface ......................................................................................................52

IEEE 802.11b ...........................................................................................................53

Print I/F Settings List................................................................................................54

File Transfer .........................................................................................................55

Administrator Tools.............................................................................................59

Program/Change/Delete LDAP Server ....................................................................64

Programming the LDAP Server................................................................................66

Key Operator Tools

(For machines with copier function only or with the DDST Unit)..................72

User Code

(For machines with copier function only or with the DDST Unit)..................74

Registering a User Code.......................................................................................... 74

Changing a User Code............................................................................................. 75

Deleting a User Code...............................................................................................76

Displaying the Counter for Each User Code ............................................................78

Printing the Counter for Each User Code................................................................. 79

Clearing the Number of Prints.................................................................................. 80

3. Copier Features

Copier Features....................................................................................................81

4. Fax Features

General Settings/Adjust ......................................................................................85

Reception Settings .............................................................................................. 87

E-mail Settings .....................................................................................................88

IP-Fax Settings .....................................................................................................90

Administrator Tools.............................................................................................93

Registering Fax Information ...............................................................................97

Registering Fax Information .....................................................................................98

Deleting Fax Information ........................................................................................101

Forwarding ......................................................................................................... 103

Programming an End Receiver .............................................................................. 104

Canceling Receiver Settings ..................................................................................105

Printing a Forwarding Mark ....................................................................................106

Parameter Setting ..............................................................................................107

Changing the User Parameters..............................................................................110

Printing the Parameter Settings List.......................................................................112

Home Position....................................................................................................113

Changing the Home Position .................................................................................115

Program Special Sender ...................................................................................117

Authorized Reception............................................................................................. 118

Forwarding ............................................................................................................. 119

Memory Lock..........................................................................................................119

Programming/Changing Special Senders ..............................................................120

Authorized RX (Authorized Reception) ..................................................................122

Forwarding ............................................................................................................. 122

Memory Lock..........................................................................................................124

Programming Initial Set Up of a Special Sender....................................................124

Deleting a Special Sender......................................................................................125

Printing Special Sender List ...................................................................................127

5. Printer Features

List/Test Print .....................................................................................................129

Printing the List/Test page .....................................................................................130

Maintenance .......................................................................................................131

System ................................................................................................................132

Host Interface .....................................................................................................135

PCL Menu ........................................................................................................... 136

PS Menu..............................................................................................................138

PDF Menu ........................................................................................................... 139

6. Scanner Features

Scan Settings .....................................................................................................141

Destination List Settings...................................................................................143

Send Settings .....................................................................................................144

Registering Addresses and Users for Facsimile/Scanner Functions

Address Book.....................................................................................................147

Managing names in the Address Book ..................................................................150

Sending fax by Quick Dial ......................................................................................150

Sending e-mail by Quick Dial .................................................................................150

Sending scanned files to a shared folder directly................................................... 150

Preventing unauthorized user access to shared folders from the machine ...........151

Managing users and machine usage .....................................................................151

Registering Names ............................................................................................ 152

Registering Names.................................................................................................152

Changing a Registered Name................................................................................154

Deleting a Registered Name ..................................................................................156

Authentication Information ...............................................................................158

Registering a User Code........................................................................................158

Changing a User Code...........................................................................................161

Deleting a User Code.............................................................................................164

Displaying the Counter for Each User....................................................................166

Printing the Counter for Each User ........................................................................168

Printing the Counter for All User ............................................................................170

Clearing the Number of Prints................................................................................171

Fax Destination ..................................................................................................174

Fax Destination ......................................................................................................176

IP-Fax Destination..................................................................................................188

E-mail Destination..............................................................................................196

Registering E-mail Destination...............................................................................196

Changing a Registered E-mail Destination ............................................................199

Deleting a Registered E-mail Destination ..............................................................202

Registering Folders ...........................................................................................205

Using SMB to Connect...........................................................................................205

Using FTP to Connect............................................................................................219

Using NCP to Connect ...........................................................................................230

Registering Names to a Group ......................................................................... 244

Registering a New Group.......................................................................................244

Registering Names to a Group...............................................................................246

Adding a Group to Another Group .........................................................................248

Displaying Names Registered in Groups ...............................................................250

Removing a Name from a Group ...........................................................................252

Deleting a Group within Another Group .................................................................254

Changing a Group Name .......................................................................................256

Deleting a Group ....................................................................................................258

Registering a Protection Code ......................................................................... 260

Registering a Protection Code to a Single User.....................................................260

Registering a Protection Code to a Group User.....................................................264

Registering SMTP and LDAP Authentication..................................................267

SMTP Authentication ............................................................................................. 267

LDAP authentication ..............................................................................................271

Searching............................................................................................................275

Searching by Name................................................................................................275

Searching from the List ..........................................................................................276

Searching by Registration Number ........................................................................277

Searching by User Code ........................................................................................ 278

Searching by Fax Number .....................................................................................279

Searching by E-mail Address.................................................................................280

Searching by Destination Folder Name .................................................................281

Using Web Image Monitor.................................................................................282

8. Other User Tools

Changing the Display Language ......................................................................283

Counter ...............................................................................................................284

Displaying the Total Counter..................................................................................284

9. Appendix

expat ......................................................................................................................285

NetBSD ..................................................................................................................286

Sablotron................................................................................................................288

JPEG LIBRARY ..................................................................................................... 288

SASL ......................................................................................................................289

MD4........................................................................................................................290

MD5........................................................................................................................290

Samba(Ver 3.0.4)...................................................................................................291

RSA BSAFE

Open SSL...............................................................................................................292

Open SSH ..............................................................................................................294

Open LDAP ............................................................................................................299

.........................................................................................................291

INDEX....................................................................................................... 301

vii

viii

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Machine.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. They can be found in the "Safety Information" section of About This Machine.

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

This symbol indicates information or preparations required prior to operating.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys that appear on the machine's display panel.

{ }

Indicates the names of keys on the machine's control panel.

Display Panel

The display panel shows machine status, error messages, and function menus.

Important

❒ A force or impact of more than 30 N (about 3 kgf) will damage the display

panel.

Using the System Settings menu screen as an example, this section explains how to use the machine's display panel.

ARG001S

1. The settings menu appears. Press

the {U} or {T} key to scroll to the setting you want to specify or change, and then press the {OK} key to display the screen for specifying that setting.

2. The number of pages in the dis-

played settings menu appears. If you cannot see the entire menu, press the {U} or {T} key to scroll the screen.

Reading the Display and Using Keys

This section explains how to read the display and use the Selection keys.

Using the Machine IPv4 Address setting screen as an example, this section explains how to use the machine's control panel.

ARH010S

1. Selection keys

Correspond to items at the bottom line on the display.

• When the instruction "press [IP Add.]"

appears in this manual, press the left selection key.

• When the instruction "press [Subnet M]" appears in this manual, press the center selection key.

• When the instruction "press [Mac Add.]" appears in this manual, press the right selection key.

2. {Escape} key

Press to cancel an operation or return to the previous display.

3. {OK} key

Press to set a selected item or an entered numeric value.

4. Scroll keys

Press to move the cursor in each direction, step by step.

When the {U}, {T}, {V} or {W} key appears in this manual, press the scroll key of the same direction.

Accessing User Tools

User Tools allow you to change or set defaults.

Note

❒ Operations for system settings differ from normal operations. Always quit

User Tools when you have finished.

❒ Any changes you make with User Tools remain in effect even if the main

power switch or operation switch is turned off, or {Clear Modes} key is pressed.

Reference

p.4 “Changing Default Settings”

Changing Default Settings

This section describes how to change the settings of User Tools.

Important

❒ If Administrator Authentication Management is specified, contact your ad-

ministrator.

A Press the {User Tools/Counter} key.

ARG011S

B Select the menu using {U} or {T}, and then press the {OK} key.

To change the System Settings, select [System Settings].

To change the Copier Features, select [Copier Features].

To change the Fax Features, select [Fax Features].

To change the Printer Features, select [Printer Features].

To change the Scanner Features, select [Scanner Features].

To change the language used on the display, select [Language].

To check the counter, select [Counter].

C Select the item using {U} or {T}, and then press the {OK} key.

D Change settings by following instructions on the display, and then press

the {OK} key.

Note

❒ Press the {Escape} key to return to the previous display.

❒ To discontinue the operation and return to the initial display, press the

{User Tools/Counter} key.

Exiting User Tools

This section describes how to end User Tools.

A Press the {User Tools/Counter} key.

ARG011S

Menu Protect

Using Menu Protect, you can prevent unauthenticated users from changing the user tools. Menu Protect can be specified for each of the following user tools menus.

•Copier Features

• Fax Features

•Printer Features

• Scanner Features

For details, consult your administrator.

Changing Default Settings Using Web Image Monitor

This section describes how to access the Web Image Monitor.

You can also change the settings of this machine using Web Image Monitor.

A Start your Web browser. B Enter “http://(machine's address)/” in the address bar of a Web browser.

Top page of Web Image Monitor appears.

If the machine's host name has been registered on the DNS or WINS server, you can enter it.

When setting SSL, a protocol for encrypted communication, under environment which server authentication is issued, enter "https://(machine's address)/".

C Click [Login]. D Enter a login user name and password, and then click [Login].

For details about the login user name and password, consult your network administrator.

E Click [Configuration]. F Click the menu. G Change settings.

For details about how to use Web Image Monitor, see "Using Web Image Monitor", Network Guide and Web Image Monitor Help.

1. Connecting the Machine

This chapter describes how to connect the machine to the network and specify the network settings.

Connecting to the Interfaces

This section explains how to identify the machine’s interface and connect the machine according to the network environment.

For machines with the DDST Unit, see "Confirming Connection", Network Guide, and "Connecting the machine", Printer/Scanner Reference.

ARH008S

1. USB port

Port for connecting the USB 2.0 cable

2. 10BASE-T/100BASE-TX port

Port for connecting the 10BASE-T or 100BASE-TX cable

Note

❒ You cannot install two or more of the following options: IEEE 802.11b (wire-

less LAN) board, IEEE 1284 interface board.

Reference

"Confirming Connection", Network Guide

"Connecting the machine", Printer/Scanner Reference

3. IEEE 1284 port (optional)

Port for connecting the IEEE 1284 interface cable

4. IEEE 802.11b (Wireless LAN) port

(optional)

Port for using the wireless LAN

Connecting the Machine

Connecting to the Ethernet Interface

This section describes how to connect 10BASE-T or 100BASE-TX cable to the Ethernet interface.

Important

❒ If the main power switch is on, turn it off.

A A ferrite core for the Ethernet cable is supplied with this machine. Make a

loop in the cable about 3 cm (1.2 inch) (1) from the machine end of the cable. Attach the ferrite core.

ARH009S

B Make sure the main power switch of the machine is off. C Connect the Ethernet interface cable to the 10BASE-T/100BASE-TX port.

ARH005S

D Connect the other end of the Ethernet cable to a network connection device

such as a hub.

Connecting to the Interfaces

E Turn on the main power switch of the machine.

AME005S

A Indicator (green)

Lights up green when the machine is connected correctly to the network.

B Indicator (yellow)

Lights up yellow when 100 BASE-TX is in operation. Goes off when 10 BASE-T is in operation.

Note

❒ For details about installing the printer driver, see "Preparing the Machine",

Printer Reference.

Reference

"Turning On the Power" About This Machine

"Preparing the Machine", Printer Reference

Connecting the Machine

Connecting to the USB Interface

This section describes how to connect the USB2.0 interface cable to the USB2.0 port.

A Connect the USB 2.0 interface cable to the USB 2.0 port.

ARH004S

B Connect the other end to the USB port on the host computer.

Note

❒ This machine does not come with a USB interface cable. Make sure you

purchase the appropriate cable for the machine and your computer.

❒ The USB 2.0 interface board is supported by Windows Me / 2000 / XP,

Windows Server 2003, Mac OS X10.3.3 or higher.

• For Windows Me: Make sure to install "USB Printing Support". When used with Windows Me, only a speed equal to that of USB 1.1 is possible.

•For Mac OS: To use Macintosh, the machine must be equipped with the optional PostScript 3 unit. When used with Mac OS X10.3.3 or higher, a transfer speed of USB 2.0 is supported.

❒ For details about installing the printer driver, see "Preparing the Machine",

Printer Reference.

Reference

"Preparing the Machine", Printer Reference

Aticio 816, 816f, DSm416pf, LD016, LD016f Operating Instructions Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

About This Machine

Introduction

Important

Notes:

Laser Safety:

Caution:

Power Source

Manuals for This Machine

Manuals for Machines with Copier Function Only or with the DDST Unit

What You Can Do with This Machine

Copier, Facsimile, Printer, and Scanner Functions

Paperless Fax Transmission

Transmission

Fax Transmission and Reception Through the Internet

Using the Scanner in a Network Environment

Administrating the Machine (Security Functions)

Monitoring the Machine Via Computer

TABLE OF CONTENTS

Notice

Important

Notes To Wireless LAN Interface Users

How to Read This Manual

Symbols

Name of Major Item

Safety Information

Safety During Operation

ENERGY STAR Program

Specifications

Recycled Paper

1. Getting Started

Guide to Components

Other Items

External Items

Internal Items

Control Panel

Display

Reading the Display and Using Keys

When the Authentication Screen is Displayed

User Code Authentication (Using the Control Panel)

User Code Authentication (Using a Printer Driver)

Login (Using the Control Panel)

Logout (Using the Control Panel)

Login (Using a Printer Driver)

Login (Using Web Image Monitor)

Logout (Using Web Image Monitor)

Changing Modes

Turning On the Power

Turning On the Main Power

Turning On the Power

Turning Off the Power

Turning Off the Main Power

Saving Energy

2. Entering Text

Entering Text

Available Characters

Keys

How to Enter Text

Entering letters

Entering symbols

Entering numbers

Deleting characters

Selecting a User Text

3. Appendix

Dos and Don'ts

Viewing the Contents of the CD-ROM

Printer Drivers for This Machine

TWAIN Driver

LAN-Fax Driver

DeskTopBinder Lite

SmartDeviceMonitor for Admin

DeskTopBinder-SmartDeviceMonitor for Client

Software for Machines with the DDST Unit

DDST Printer Driver

DDST TWAIN Driver

Installing the Operating Instructions

PDF Manuals