Atari 800 Instruction Manual

PERSONAL

FINANCIAL

MANAGEMENT

SYSTEM™

)Il

ATARI

@

A Warner Comm unications Compan y

Every effort has been

made

to ensure that this manua l

acc

urately do cu me nts this produ ct of the ATARI Co m puter Division. However.

"becau se of th eongoi ng

improvement

and u

pdate

of t he com pu

ter

sof tw are and hardware. AT ARI , INC. c a nnot guara n tee t he ac cura cy

of pr inted mate rial after the date of p

ubli

cation and can no t accept respons

ibility

for erro rs or omission s.

Reprod u c t ion is fo

rbiddenwithout

the speci fic w ritt en pe rmiss io nofATA R!, I NC.. Su

nnyval

e. CA94086. No tight to repr od u ce this do cu-

men t, nor the

subje

ctm

att

er t he

reof

, is g

ranted

unless by wr i tt en agree me nt

wit

h. o r w r

itte

n permissio n fr o m the Co

rporatio

n.

PRINTED IN U.S ."' .

MAN UAL AND PROGRAM CONTEN TS e 1981 ATARI , INC.

PREFACE

The A TA RI

I!l

Personal FinancialManagement System

rM

is

tom

orrow' sanswe r fo r

bu

dgetingyou

r persona l fi na nces

today

. W ith this syste m

you

ca n kee p t rack

of

all expe nses and i

nco

me . You can balan ce b an k s

tate

me nts , ana

lyze

expe n-

d itu res

ove

r a per iodofti me , and forecast yo ur spendi ng hab its and needs up to

30 mon ths in th efut u re.

As you read this manu a l, you w ill see h ow en

joyab

le yo ur perso nal book keep ing

canbe. The pro gr am s are exp

lai

ned ste p by step, and diag rams are p rovi de d f or

addi t io nal cla rif ica

tio

n. ATA Rl 's Person al Financia lMan agem

ent

System can

help peop le, high sc

hoo

l age and up , to bud get successfu

lly

and to keep track o f

thei r fi na nces.

Afteryo

u have read t h is m anual and go ne t hro ug h t heentire

pro

gram afew

t imes, yo u wi ll beable to wo rk by referrin g to the Q uick Ref er en ce Card

(Q·Card™)enclosed w it h t his m anu al. Sto re t he Q- Ca rd near t he co m pute r wh ere

it will be handywhen y o u use yo urpersonal f ina nce syste m .

Preface iii

CONTENTS

PREFA CE

iii

HOW

TO

USE

THIS

MANUA

L 1

1 SETT

ING

U P

3

The Syst em M enu

5

Ter

min

ology and Fun ction Key s

5

2

GETTING

STARTED

9

Genera l D at a Entry In f ormat ion

9

Error s D uring In pu t 10
Budg et Plan ning Sheet 11

3 CREA T E M O D U LE

15

FI

RST

Diskett

e Preparati o n

15

NEXT Di sk

ett

e Preparat ion

16

BACKUP

17

'---'

4RE

CORD

KEE PER 19

Record Keeper Funct ions 20

ENTER Fo

rmat

20

C H ECK For

mat

21

AU TO D educ t ion Fo

rmat

23

WITHDRAWA

L, Savi ngs Forma t 24

CASH Sp

ent

Form at

26

DEPO SIT, Chec k F

orm

at 27

SA

VIN

GS Depo

sitForm

at

28

CRED IT Ca rd For

mat

30

INCO M E For

mat

31

PR

INT Format

33

EDIT For

mat

34

Editi ng Check s, Cash, A ll, CreditCards, Inco me

35

E

dit

ing: AU TO

mat

ic Dedu ct ion s; W IT H D

RAWA

L,
Savi ngs; DEPOSIT, Check; and SAV INGS
Deposit

37

5

CHECKBOOK

BALANCER

39

CHECK For

mat

40

DEPO SIT For

mat

40

AU TO mati c Dedu ct ion s Format

41

SEE

Form at

41

O T HE R Form at 42

Ccoreou 11

6

B U

DGET

MANAG

ER

43

ADDForm

at

43

MO

D IFY Form at

45

PLAN F

orm

at

46

LIST Form at

48

ALL

Format

48

S

UMMARYForm

at

49

DETA I L Form at

51

COPY F

orm

at

51

7

BU DGE T

ANA

LYZE R

53

SINGLE Fo

rmat

53

Single/ALL

54

Single

/SUMMARY

55

Single/DETA IL

56

MUL

TIPLEFo

rmat

57

PERCENT For

mat

60

Per cen t/AL L

60

Per cen t/ SUM M ARY

61

Per c

ent

/DET A IL

62

8

BUD

GET

FO RECAST ER

65

9

E

XITING

THE

PER

SONAL

FINAN

CIAL

M

ANA

G EM

ENT

PRO

GRAM

69

10

HELP!

71

ILLU STRA TI O N S

1

-1

Ins

ertin

g th e ATARI BASIC Ca

rtr

idge 3

1-2

Ins

erting

aDisk

ett

e 4

1-3

The System M enu 5

1-4

Re

cord

Keep er M ain M enu 6

1-5

Locati onofFuncti on Keys 7

2-1

Re

cord

Keep er M enu

With

Inval id Entry 11

3-1

Creat e M ai n M enu 15

3-2

System M enu

16

4

-1

Record Keeper M ai n

Menu

19

4-2

Tra nsa

ctionTypesMe

nu 20

4-3

CHECK Subm enu

21

4-4 B

udg

et Catego ries Forma t 22

..-..

4-5 A

UTO

De duc t

ion

Form at 24

4-6

SAV INGS W i th dr aw al Forma t 25

"'--'

_I

Co n

tents

4-7 CASH Spe nt Form

at

26

4-8

DEPOSIT, Chec k Form

at

27

4-9

SAV

INGS De posit Form at 29

4-10

CREDIT Ca rd Format 30

4

-11

INCOME Format 32

4-12

Tra nsac t ion Types Menu 33

4-13

Editor Menu 35

4

-1

4 EDITForm

at

35

4

-1

5

EDITFor m

at

37

5-1

Chec kbook Balan ce r Menu 39

5-2

State

me nt Balan ce

42

6-1

BudgetMan a ge r Menu

43

6-2

ADD Forma t

44

6-3

MODI FY Forma t

45

6-4

Modifying Catego ry/Su

bcate

gory Forma t

46

6-5

PLAN Form

at

47

6-6

LI

ST Form at

48

6-7

LIST

/ALL

Screens

48

6-8

BudgetTota ls

49

6-9

SUMMARY Form at

49

6-10

BudgetT

ota

ls fo r t he SUMMARYForm

at

50

7-1

Bud getAna lyze r Menu

53

7-2

Single Form at

54

7-3

Sum ma ry Scree ns fo r SINGLE/ALL 55

7-4

BudgetTot als 55

7-5

Single/SUMMARYForma t 56

7-6

Single/DETAIL Form

at

57

7-7

Analysis by Bar Cha rt 59

7-8

Ana lysis byListing Screen 59

7-9

BudgetCa

tego

ry Tot als Screen

59

7-10

PER

CENT Form at

60

7-11

Ana lysis by PERC

ENT/ALL

61

7-12

Analysis by

PER

CENT/

SUMMARY

62

7-13

Analysis by PERCENT/DETA

IL

63

8-1

Forecast M

eth

od Menu

65

8-2

Data Se lec t ion Scree n 66

8-3

Foreca ster Disp lay Menu

67

8-4

M

ethod

sofForeca st Pres

entations 68

Ccnrenrs \Iii

HOW

TO

USE

THIS MANUAL

The A

lA

RI'" Personal Finan ci al M anag ement Sy stem ' Mis co m pose d o f six pro-

gra m m

odul

es:

• Create

• Reco rd Keeper

• Che

ckbook

Bala nce r

• Bu

dget

M anage r

• Bu

dget

Ana

lyze

r

• Bu

dget

Forecaster

These m od u les a re o n

two

System D i sk

ett

es. Syste m Di sk

ett

e I co

ntai

ns th e

Create, Record Kee per, a nd Chec k

boo

kBala nce r m od u les. System D isk

ett

e II

co nta i ns t he B

udgetMa

nager, Budg et A na l yzer, andBudg et Foreca stermodu l es.

Each m

odu

le is d iscu ssed in t he mos t l ikel yor

der

o f use . Fo

llo

wing i sa b ri ef

expla

nat

io n o f

what

yo u c a n

acco

mp l ish

wit

h t he

mod

u les.

Note

:Whenyou begin ente ri ng yo ur

data,you

wil

l seeaw

hite

squa re o n t he

televi

sio n screen th atmoves ea ch ti me yo u press a key . Thi s sq

uare

is ca ll ed a

cursor and indicates t he poi nt at

whi

ch you areente ring

data

.

You

will

use th e Create

modul

eeach

time

yo u

prepare

a new

diskettetosto re the

dataentere

d i

nto

the compu ter. An

additional

use o f the Create

mod

ule

wi ll be

to copy th e

data

fro m o ne d iskette to another.

The Recor d Keeper serves as t he p rima ry m

odul

ewhi c h yo u usetoe

nte

r fi nanc ia l

tra nsa

ctio

ns i

nto

th e d at a ba se'(basi c inform at io n), e

ditinfo

rma t io n already in

the da ta base, o r

printinfo

rma t io n fro m t he da ta base . Yo u ca nnotente r

bud

get

i

nformatio

n suc h as bu d get goals o r b ud get t yp esthro ug h t he Rec

ord

Keeper

module(t he m ajor d ifference from the Bud get M anager

mod

u le).

" No te: A d at a base is a system ize d fo rmofreco rd s in afile . Th e i nfor m at ion yo u
e

nte

r i

nto

the comput

er is stor ed i n files o n t he d is

kette

. A ll t he fi les tog

eth

er, in

t his c ase, are yo u r pe rso nal fi nan c ial da ta base.

The Budg etManage r

module

is th e p

rimar

y meansofente ri ngyou r

bud

get

inf

or-

mati

on into

you

r d at a b ase and o nto d isk

ett

e. Th is m

odu

le d i

ffe

rs f

rom

the

Re

cord

Keep er in

that

you e nt er y our

budg

et in fo rma tion (typeofexpenseand

goals) t hrough t he

BudgetManager

module,but

not finan

cial

tra nsaction s (suc h

as c hec k w

riting

, c ash expe n di t ures).

The Chec k bo o k Balan cer

modulewil

l help bal an c eyour c hec k book o n amont hl y

b asis. E

nte

ri ng the cance l ed c hec ks

fro

m yourba nk sta tement and e

nte

ri ng all

other activi ty in your check ingaccount into thecomp ute r will give an easily

acce

ssib le, readable, and unde rsta n

dab

le acco u nti ng o f yo ur b an k in g ac tiv

ity

.

How to Use this Manual 1

2 How

co

UR' rhis Manual

The Budget An aly zer m od uleana lyzes t he b u dg et in f

orm

ation yo uhave ente red
into the f iles and on to di skette. You can doan ana lys is at an ytimetosee ho w
well yo u are s

tay

ing w it hin y o ur es

tab

lished

budg

et goals.

The Budg e t Fo reca st e rmodu le wi ll fo rec ast yo ur

budg

et up to30 m

onth

sahea d

based on yo u r pr evi ou s i

nco

me , expe nses, and spendi ng hab it s as

ente

red i

nto

the dat a b ase. Th e forecasti ng is

acco

mplished in t hree ways :

• Through ave ragi ng your expe

nses

to date

• By sho wing t he t rend o f yo ur expe nd it u res

•Taki n g yo ur expenses o n a seasona l basis a nd pro jec t ing t hem in t he same
way

Each fo rec ast is pres

ent

ed t oyou via a bar chart o rlist i ng(co nve rt ing t he bar

cha rt info rma

tio

n int o text). Th e list ed ve rsio n c an be d isplayed o n t he te lev is io n

screen o r listed t h ro ug h the p rint er (i f yo u have

atta

ched a p rint er t o

you

r

AlARI

'"

800™ Pers

onal

Computer

System). Sim

ila

r t o t he Budget A na

lyzer,you

pro b ab lywill not u se the Budget Forecaster unt i l yo u have been e

nte

ri ng info r-

mati on into the d at a base for at least two months in ord er to receive a significant

fo recast.

We suggestyou read t hro ugh th eentire m anu al to gai n a generalid eaofhow to
pe

rfo

rm t he va rio us fun ct io ns. The next step is t o fo ll ow t heinstruct io ns fo r

ge

tti

ng t he dat a dis ket tes ready. Thenuse t he wo rksheets o n p ages 12and 13

of

th is m anu a lto pl an your bud ge t and t he infor mation yo u wa nt toente r into the

da ta base.

Afteryo

uhave d one t hi s, yo u w ill be p repar ed t oe

nte

r yo ur first set o f

cate

gor

ies into yo u r

AlA

RI Person al Fin an c ial M ana gem en t Syste m .

1

SETTING UP

B

efo

re you ca n wo rk w it h th e Person a l Financi al M ana gem ent Syst em, you need

to set up yo u r A TAR I 800 Person a l Co m pute r Syste m and t he

ATA RI 810™ Di sk

Dri

ve . For co m p let e i nstruc t io ns p lease ref erto t heATAR /

I!!

BOO

'M O perato r 's

Ma nual,

the A TAR/

I!!

Disk Dr iveOperato r 's M anu al and the

ope

rato r's

m anu al s sup p l ied w ith t he

ot

herperi ph er al equ ipme nt yo uhave pur chased.

i

ncl

ude d

wit

h yo ur ATAR I 8PO Person a l Com

puter

System is an ATA RI BA SIC

Comp uter Language ca rt ridg e. Inorde r to use t he pe rso nal f ina nce

pro

gram, yo u

mus t insert t his cartridge i ntothe le ft sloto f

your

co mputer c o nso le (see Figur e

1-1).

II

CARTRIDGE

Figure 1-1 Inserting t he A TARI BAS/C Cart ri dg e

You rPe rsonal Finan c ial M anagem en tSyst em is desi gned tobe used w

ith

only

o ne disk dri v e. Ther ef or e, if yo uhave m o re th an o ne d isk d ri ve attachedto yo u r

personal co mpu ter syst em, only t urn o n thedrive t hat y ou hav e set as D ri ve 1.

Inse rti ngad iskette i

nto

a di sk drive is a sim ple, b ut ve ry im po rta nt p ro c ed ure . A n
imp ro perl y po sitio neddiskett ecan c ause d am age to t he di skette w hich, in t u r n,
causes p ro blem swith t he p rogram s and d ataon t he di skette.

1. T u rn th e tel ev ision set and di skdr iv e on . (Do nottu rn t he comp u ter o n at
this

tim

e.)

2. Wa itfor t he BUSY l ight (top red l i ght) o n t he disk drive to go

off

.

Sewng Up 3

4 elt/ ng Up

3. Remo ve System Di

skett

e I fr om its protect iv e

pap

er sleeve .

• H

old

the

di sk

ett

e O NLY by its bla ck , sealed en

velope

, and

00

NOT

try to re

mov

e th e di sk

ett

e f ro m this enve lo pe.

•

00

NOT

tou

ch anyofth e expo sed sur fac es o fthe disk

ette

, bec au se

you may d est roy its read-w ri te c apab ilit ies.

•

00

NOT

hold t he di sk

ett

e b y

pla

cing yo u r fi ngers t

hro

ugh t h e center

hol e.

4. H

old

th e d isk

ett

e w ith th e lab eled side up , th e lab el tow ard yo u (se e

Figure 1-2).

Figure 1-2 Inserti ng a D iskette

5. O pe n th e d oorto th edisk dr ive by pr essing t he

but

ton b el ow t he d riv e

door

. Sli d e th e d isk

ett

e in gentlybu t

fir

mly.

6. Clo se t he disk dr ive do or .

Wh en yo uhav e co mplet ed th e ro ut ine o f inserti ng System Disket t e I i nt o th e di sk
drive , yo u are nowr eady t o begi nusin gthe Person al Finan ci al M anagem

ent

System. To i nt rod u ce you to th e k eyw

ord

s, te rmi no lo gy , and fun ct ion s yo u w il l

use, l

et'

s b ring up t he Syste mMenu o nto yo ur tel evi sion scree n by fo

llo

wi ng t he

steps be low :

1. Tu rn the co m pute r pow er swi tc h, w hich is o n t he r ight sideofth e co m­put

er consol e, to 0 .

2. The A TARI logo w

ill

appear o n the scree n

first

, fo

llo

wed by the Syst em

M enu (seeFigure 1-3).

3. You are now read y to beg in yo ur

prog

ram . After re ad ing th e exp la

natio

ns

o f ke y fu nc

tio

ns andterm ino logy, you wi ll f ind de ta ile d d ir e

cti

on s fo r

eachmod ul e un der the ap p ro p r iate sect io n head in gs.

Figure 1-3 The System Me nu

THE

SYSTEM

MENU

The System M enu is yo ur start ing p

oin

t eac h

tim

e yo u w ant toworkwit h yo ur

Person al Financia l

Ma

nageme nt System . The System M enu is simi larto a

rest

aur

ant

menu ; i.e., yo u indic ate yo ur selec t io n t o th e co m p ute r by t yp in g t he

k

eywo

rd (s

hown

in inve rsevide o) o n t he l ef t sideofthescree n. O n th e r ig ht side

o f t he screen is abrief desc

ript

io n o f wh at yo u ca n d owit h eac hm

odul

e. For
detail ed explanat ionsofthe Crea t e, Reco rd Keeper, Chec k boo k Balancer, Budget
M anag e r, Budg et A naly ze r, and Budget For ec aster m od ules, refer t o the i

ndivid

-

ual di sc u ssio nsof th ese fu nct io ns.

TERMINOLOGY

AND FUNCTION

KEYS

Keyword

. The ke

ywo

rd repr esents t hefunc tion(s) yo u m ay wa nt to perfo rm in
eac hmenu o f yo ur Personal Finan ci al M anagement Syste m . W h en m aki ng you r
se

lect

ion, it is not always necessary to typ ethe entire keyw o rd . Freq u

ent

ly, th e

firs t letter o fawo rd isenough, pr o

vid

ed no o t her selec t io n o n t hat m enu begi ns

w it h t h e same l etter. Wh en t his does

occ

ur, yo u needtotype eno ug h o fthe

ke

ywo

rd selec t io n t o make it un iqu e. For instance, in the Reco rd Keep er M enu

(see Figure 1-4), t hree o fthe se

lec

t io ns are ENTER, ED IT,and EXIT . There

for

e, yo u

co uld notty pe an " E"

for

you r select ion o r th e m essage pr

omp

t E IS I NV ALI D I

w ill appea r o n t he b

otto

m of t he screen. In th is case, you mu sttyp e a t leastthe

f ir st tw o letters o fyo ur selec t io n t o di f ferenti at e itf

rom

theothers.

Note

:When

you

t yp e i n a ke

ywo

rd ent ry, IT

MUST

BE IN

CAPITAL

LETTERS. I f

yo

uaccide

nta

lly go in t o the l ow erc ase mod e, simpl y hol d d o wn t he IllIID key

w hi le de pr e ssingthe

''''4-i

'

"'1;'

key . T h is w ill put youback int o t he upp ercase

mod e.

System

Menu

. The System M enu, as seen in Figur e 1-3, is the f irst menu that

appea rs o n th e scree n af te r yo u have

boot

ed (sta rte d u p)

you

r co mp

ute

r system .

From t he SystemMenu yo u c an access any of the mod ul es you need.

Wa rn ing: It is

imperative

that you exit fro m your person al finance program

throu

ghthe System M enu ( w hen you ha ve f inis

hed

your wo rk forthe day). I f you

simp ly turn the co mp uter and d isk

dri

ve o ff fro m a

nyw

here in the p rogram, you

willlose ALL t he in for mat ion ente red on the DataDiskett eduri ng th e cu rrent wo rk

sess ion.

Seuing Up S

-

Main

Menu

. As yo u

brin

g up aprog ram module. t he

MainMenu appears o n

you

r

scree n. From this,you c

hoo

se t he su

bfu

nct ion yo u wa nt to pe rfo rm . Figu re 1-4 is

an exa mp leofth e M ainMenu fr om the Reco rd Keepe rm

odul

e.

•

•

6 Setting Up

Figure 1-4 Reco rd Keep er

Main

Menu

System Di sk ettes. Syst em Di sk

ett

es co nta i n th e pr o gr am s (softwa re) th at m ak e up

yo ur Perso na l Fin anci al M an agem

ent

System . Syste m D isk

ett

e I co nta ins t he pr o-

gra m s

for

the Crea te , Record Kee per , and Che

ckboo

kBalancer m

odul

es. Syste m

D is

kett

e II c o ntainsthe p ro gram s f or t he Bud get M an ager , Bu dget Ana

lyz

er, and

"---'

Bud get Forecaste r

mod

ules.

Note:If

at a ny ti me yo u in sert th ewrong

pro

gram d iskette, a m e ssage wi ll pro m pt

you to INSERT THE

OTH

ER PRO GRA M DIS K ETTE.

Data D iske

tt

es.

Data

D isk

ett

es are th e di sk

ett

es o n w hic h

you

store th e

inf

orm

a-

t io n

ent

ered into the co m pu te r. Th e disk ettes a

vailabl

e as D ata D iskettes a re t he

A TA RI 8101MBlank Diske tt es (CX8100), o r ATA RI 810/815 Blank Diskettes

(CX8202). A bla nk d

iskett

e is in

clu

ded

wit

h y

our

Person al Financia l

Man

agem

ent

Systemfor t his pu rpos e.

You sho u l d class

ify

th e

Dat

a Di sk

ett

es aseit he r CU RRENT (th e di sk

ett

e yo u are

cu rre ntlyput

tinginf

ormati

on o n) o r as a

dat

ed di sk

ett

e. An

appropri

at e reference

forth e d at ed d isk

ett

e w

ould

bethe d at es o f i

nfo

rma t io n

cove

red o n th at

di sk

ett

e. You ca ndeve lop yo urown system o f classif ica t io n asyou inc rease yo ur

fi les. A ny syste m co m fo

rtab

le fo r yo u is

acceptab

le, as l on g as yo u ente r cu rre nt

tr

ansact ion s o n th e CUR RENT di sk

ette.If

yo uhave a

lotofm

onthl

ytra

nsactio

ns

however, yo umay wa nt to prepare a new D at a D isk

ettefo

r eac hm

ont

h.

Cau t ion :Ifyouallow

t he d iskettetorun o utofspace in t he m

iddleof

the m

ont

h,

itw

ill

ca use yo u agreat dealofi

nco

nve nie nce in all fu t u re o pe ra t io ns. The co m-

put

er w i ll ale rt yo u w hen th e ava ila ble di sk sto rage space is near ca p

acity

. W hen

yo u are read y t o be gin a new m

onth

, yo u are urged to re

turntoth e System M enu

a nd th en go tothe Crea te m

oduleto

pr epar e the next D ata Di skette. (See t he

ins

tru

cti

on s

unde

r th eCreate m

odu

le sect io nofthi

s m anu al.)

"'ifill-Vi

Key. Throughout this manu al, you will see '!Iiill;!,i follow ing a co rn-

mand o r statement. Thi s mean s you are to p

ress

the ijiiill

'Ui

key (see Figure

1-5) af te r ente ring th at co mma nd o r a

fte

rtyp in g d at a in to th e syste m . By pressin g

i;i'i1i;Ui

you are te lli ng the compute r to accep t and ente r onto the diskette the

i

nformatio

n yo uhave t yped .

In m any situat ions you will fin d you o nly have to press the

iiiiiii'U+

key to

e nte r a respon se. Thi s is cal le d a d efault , mea ni ng t he

pro

gram expects a par-

ticular response. Usually t his occ urs when yo u are in a " yes" o r " no" situatio n.

The screen

willprompt

yo uby ind i c

ating

th e def aul t answer. For insta nce , i f th e

de fa u l t isa " yes" and your answe r t oaquesti on is " yes," th en a

" Y" w i ll

auto

mat

ically appear at the c u rsor locati on. All you do is press i;iiiii;'ii to

ente r yo u r answer . '"

yei"

II

'/

I'.

ED:lD

Key. Wh en yo u wa nt to re

turn

to t he M ain M enuofa modu l e, press t he

ED:lD

key (see Figur e 1-5). In most circ umsta nces, t he pro

mpt

message PRES S

START FO R

MENU

w ill appea r at t he

bottomofthe scree n.

I!limiIlI

Key . Wh en

you

are in an E

dit

fo rmat. t he

I!limiIlI

key al lo ws yo uto

by pass certai n entries w hen

you

do no t need th e requ ested da ta, as d iscussed

lat er in this ma nual.

mmJ

Key. Th e key a

llo

ws you to searc h catego ries for the re-

qu ired data inthe Budge t Ana

lyze

r and Budge t Forecas te r m

odul

es.

lifibS';!"'i'

Key. The 4

ih'i1

F;!¥M'

key (see Figure 1·5 ) should notbe

used . Wh en yo u pr ess th is key, any t hing o n t he scree n yo uhave not ente red (by

p

ress

ing

ii'iiii

·itil

wil l be lost. Th e systemreturn s to the beginning of the pro-

gra m and red isplay s t he Syste mMenu.

N

ote:

If yo u sho u ld get a BOOT ERRO R message on y our scree n at any

tim

e,

p lease refertothe HELP! sect io nofth is m anu al.

••••

•

••

8 •

•

lIaaaallalla

••

••

IIIIBIIIIDII

••

".

118.8111111

•••

0

Fi

gur

e 1-5 Lo cat ionofFu

nctio

n Keys

Seu ing Up 7

-

GENE RA L

DATA
ENTRY
INFORMATION

2

GETTING

STARTED

The fo

llowi

ng l ist co n

tai

ns rules yo u shoul d

follo

w wh en en ter ing d at a into yo u r

Person al Financ ial

Ma

nageme n t Syste m . Wh en a s

pecial

sit

uat

io n

occurs

, itw

ill

be i nd ica ted a ttheap

prop

riate ti me in t he m anu al. The li st be

low

is r ele vant

t

hro

ug ho u t the pe rso nal fin ance p rogram , andyou sho u l d rea d it th o roug hly

befo re continuing.

1. You ca n esta blishupto 1 28 catego ries and su

bcatego

ries. A syou set th ese
up, it isad v isab le to revi ew t he li st o f nam es yo u al rea dy haveent ered .
You m a y fi nd afile i nt o w hic h yo u ca n p lace y o ur new da ta. Do not t ry to
nam e a c ate gory A ll, as

thi

s te rm is reserve d fo ruse by th esy stem .

The key to est abl ish ing a logica l, f unc t io na l d ata ba se, is to pl anyour
bud

get. Knowwh at cate go rie syo u wi ll needbased o n yo ur cu rrentliv i ng
requ ir ements. You can add new ca te gories as t hey are necessary, b ut yo ur
basics wi ll be esta blished .

No te: You shou lduse th e ADD f

ormatof

the B

udg

etMan ager m

odul

e t o

establ ish yo ur budg et ca tegor ie s and subc a tego ries in t he d ata

fil

es. Thi s

w ill hel pyo u p lan your b u dge t m or e

effec

tive

ly .

W hen yo u estab l ish acate go ry nam e, do not use any co m mas , or t he pro­gram w i ll g iv e yo u an err o r message. This happen s becau se

a..c

om ma wi ll

auto

maticall

y be inse rt ed bythe pr ogr am

aft

er the subc ategory name is

esta bl ished (both ca tego ry and subcate

gory

a re di sp layed to gether; i.e.

au tomobile

, fuel).

2. W henyou ente r yourbudget categories thro ugh the Record Keepe r

module. it is important to remember you are ente ring the category names

a nd su

bcategory

nam es, and not t he b ud get i

nfo

rma t io n suc h as bud get

goals o r bu

dget

ty pes. Th eref o re, i n o rde r to co m p le te th ei

nformatio

n in

the d at a fi les o n t he D at a Disk

ett

e, yo umust u se t he M

ODIFYformat

in

the Budget M anager mo

dul

eto ente r t he b

udg

et t yp e . If yo u fa il to f

oll

ow

th is p ro cedure,your b

udget

go als w ill be r ef l ect ed as 0 .00 (ze ro) w hen yo u

wa nt an a na lys isofyo u r expe nses and inco me. T he bud get typ e o fT

(Transfer), I (I

nco

me), F (Fixed). or V (Va r ia b le) w i ll auto ma t ica

lly

be

assigne d b y the prog ram and may not refl ect atrue pi

ctu

reof your

fi na nces.

3. O ccasion all y ,you

will

see the catego ry ofTRANSFER a

utom

atically

assigned toyour data ent ry . The

purposeof

th e TRANSFE R cate go ry isto

protect

you

from

havi ng ad

oub

le ent ry in your

data

fi les. A

subcat

egory

s

hould

be assigned in a TRANSFER c at ego ry so you know w

hat

you

t ra nsferred .

Cell ing Started 9

ERRORS

DURING

INPUT

10 Gelling Sfa

rred

Forinsta nce, if yo u use Cred it Card X fo r a

pur

ch ase. yo uw

ill

bee

nte

ring

it in thecredi t ca rd sect io n o fyour dat a fi les as a

cate

gory . T he n wh en

yo u wa nt to paythe b

ill

, yo u wi ll beente r ing th echeck in th eCH ECK

En

tryformatof

th e Rec

ord

Kee

permodule . The ca

tegoryof

TRA NSFER is

assigned when

yo

u ente r t he

checkwrittento

th e cre di t ca rd co

mpa

ny, so
the expe nse is recor d ed and ca lc u la ted o nlyo ne ti me . Wh en TRA N SFER
is t he

catego

ry, Credi t Card Xsho uld be th e esta blished as t he sub-

categ o ry fo r you rre feren ce.

4. Wh enyouest

abli

sh a subc

atego

ry name, yo u canuse a co m ma

if

necessary.

S. You ca

nnot

have

more

than a

total

o f30 c harac te rs, i

ncl

udi ng spaces, in

th e cate

gor

y and subca tego ry names co m bi ned .

6.

DO

NOT

m ix i

nco

me and expense

budget

typ es u nder th esame catego ry

nam e. By d

oing

so, you

wil

l getan ina ccu

rat

e ana l y sis o f your i

nco

me and

expe nses wh en yo u use th e

Budget

Ana ly ze r m

odul

e. For example, if you

own

prop

erty

w hi ch yo u

rent

, th ecat ego ry m ight beca

lle

d Prop ert y, and

t hesu bca te go ry m ight be Rent (w hic h wo u ld beanin

com

e b

udgettyp

e),
and anot he r su bc atego ry mig ht be Repairs (an expense bu dget t ype).
Whenyou

a re ready fo r a b

udg

et ana lysis, and yo u requ est the cate gory

o f Prop

erty

, t hese

two

subc ate go ries w i ll c o m bi ne

for

the analysi s,

but

will not give you a true income versus expe

nses

situation. A nother

exam pl e

wou

ld be a category

call

ed Investment s and thesu bca te go r ies o f

Bought and Sol d . Th e

Boughtisyou

r expense, and th e Sold isyour

incom e. Thetwocom b ined in a n anal ysiswould notpr

odu

ce a

tru

epic-

t u reoft he ca tego ry .

7. To enter a dat e, use th e 00/00/00 f

orm

at. However, i f th eentries h ave

si

ngle

d igits in them, it is not necessarytotype

the l eadingzeros . For

instance, Janua ry 1

,1981coul

dbee

ntere

d as 1/1 /81 .

8. To ent er a d

oll

ar fig u re th at has no cents i

nvo

lve

d, it is notnecessary to

type th etrai l i ng zeros . For inst ance, $10.00 can beentered as 10., $5.00 as

5.. and50on.

9. To

typ

e t he f

unct

io n yo u wa nttoper for m,youneed o

nly

type

the

first

let-

ter or first few letters of the wo rd and then p

ress

pro

vid

ing th

ose

first let ters are unique

to

the li stoffunc t io ns. For insta nce, ifyouhave a

c

hoiceofEdit or Exit, ty p ing an " E" is not eno ug h fo r ei t her o ne; yo u mu st

type " ED" o r " EX" depend in g o n w hatyouwan ttodo.

W hen yo u areente ri n g

data

and ma ke amistake (o t her th an a spe ll ing erro r),

wh ich does notco nform to wh at t he syste m expec ts, an e

rror

respon se w

ill

occ ur

aft

er you p

ress

• .

Ii,ii-Vi

. The indication of suc h an error is alow tone w ith a

message displ ay ed at th e b

ottomofthe scree n (see Figure2-1). Th e mi stak e is

erased and yo u w ill see th e curs o r b ack at th e

inputpos

ition

. You ca n

dupli

cat e

theerror shown in Figure 2·' by typi ng E

ijii

ii@i

with your Record Keeper M enu

on t he screen (m ak e sure th e vo

lum

eon the televi sion setis

turn

ed u p so you wi ll

hear th e sound o f th e low to ne).

I

--

BUDGET

PLANNING

SHEET

•

P

II"

.,

Figur e 2-1 Rec

ord

Keeper M enuWith In val id Ent r y

The Budg et Plann ing Sheet o n the fo ll

owi

ng p age is an exam p le to help yo u c oor-

din ate

y

our

expensesand i

nco

me and toorganize a wo rkab le m on thl y bu dget.
A lso incl ud ed isabl ankBudget Plannin g sheet w hich yo u ca n copy to lay o ut
your ow n budget. O nce yo uhave don e thi s pl ann ing, yo u are ready to ent er t his

in f

orm

ati on

int

o your Personal Fina nc ia l M anagement Syst em.

The Budget Plann in gSheet wi th t he catego ries and subca te go ries li sted is o nly a
suggeste d gu id e.

Ceili ng

Starred

'1

)

,

)

BUDGET

PLANNING

SHEET

P

ERSONAL

FINANCIAL

MANAG

EMENT

SYSTEM

)

1. OCCASIONAL AND MONT

HLYEXPE

NSE CHART

2. ESTIMATED MON THLY

BU

DGET

t:;",d

FI

,J"ofrf

: f

II

f-rd"

1/

1,

00

V

WIT"u

I I, or;

II

T"

V.

'A

.

t17

IJf-

1/

,

I {{/.JLU,

{.tV,,>

.

Z.

'1-0

n

In

F

flMlrJt¥1U I

Fro

./

1,

7.-

f

;

I!.

b )

(;

Or..

31

O

C;

,4/ff'.A"

"I

Z

I

,

.t

f

1<0,

tJu

F

,I

CmtJ,frii>uJi;l1

£dv/.·Til

.

IJf.

V

&ytJU4 O

/;

V

I

TO

lal' (A}I

Ii

,

(B)

19.

O/)

Divid e total o f colu mn A b y 12 and e nte r here

+ I -Zt.:

Q

Total Amount to se t aside each month for fixed expenses

eCl / 4

0

Ii

o

Fixed

or

. bll

Est imated

budge t

SUBCATEGORYCATEGORY

TO= TAX DEDU

CTIBLE

am ount ve ne tne

1

..

u-:

..

IA;

/, :

'7lii/;W7

>'0

00

V

/Q;

100

V

T:n

lJ;I.

:

71ft

00

V

7 Inn

V

J..I

0 IJ

"Jut'f

II.

..A

1C

Inn

V

" . . ,

.,

/

,

1<-

()O

V

,

...

;; .

(I

Ill fJ I

I!

7

M,J,.,

A I ,

'"uri

g,i,,«

TN'

?/

In ,..

It

)M.L-:

if)

00

It

AiC

,PInJ

(

2f

Inr. V

C[

.

1

"II

IJIJ

V

Fc

i

'

1H.

V

.

J..iJ

u

c

01

V

5rn'

Q

11\0

l/

( .I;:'uA $ :

,4

7fe"

7'f>.

00

V

n.

.

I.

(

'A-vrl

or..

\!

Subto tal

Occasional and M onthly Expenses

I,

l,?S

00

Enter line ( C) of

Chart

1

+ 1

.f

S'x

o:

TOTA L

ESTIMA

TED

MONT Hl Y BUDGET

r;,

Est imated Monthly income

'(.

.9z.c;

Or.

Estimated M onthl y Expenditures

-z.bi

'"

f2

Est imated Difference

24{

Q

Fixed

or

variable

(B)

Monthl

y

expenses

(A)

Yea

rly totals o f

occasional e

xpen

ses

SUBCA

TEG

ORY

CA

TE

GORY

BUDGET PLANNING SHEET

PERSONAL FINANCIAL MANAGEMENT S

YSTEM

::!

11

"

,

ii

<.J

Fixed

ar

Estima

ted

bu dge t

ESTIMATED MONT HLYBUDGET2.

LA I

tLoU

KY )

Uti

LA ' t LoU K Y

amou nr van aore

Subtotal

O ccas ion al

andMonth

l y Expenses

Enter

line

l el 0 1 C hart 1

+

TOTAL ESTI M ATED M ON THL YBUDen

Esti mated Mom hl y I ncom e

Es tim ate d M

ont

hl y

-

l.stimat ed Difference

Fixed

ar

(A) Yearly to tet s of ( B) M on thly

I

OCCASIONAL AND MONT HLYEXPENSE

CHART

1.

"""LV'-'''

,

-IV

OJ"'"

. , L V

....

" .

'V_

.... • • expenses expen ses ",aflaDie

Totets (AJ (BJ

Divide to ta l o f col umn A b y 12 and en ter here

+

To/a l

Amo

unt to se t

e<J

l.h '/lUll/II for fi xed expenses (e)

TO= TAX DED UCT IBLE

)

-e

FIRST

DI

SK ETT E

P

REPARAT

ION

3

CREATE

MODULE

Figure 3 -1 Create M ain M enu

TheFI RST f u nct io n in t he Cre ate modul e mu st beused t o pr ep ar e th eFI RST D at a
Diskett

e used i n yo ur pe rsonal fi na nce pro gram . Please read thi ssect io n ca re-

fu

lly

fo r comple te inst r

uct

ion s.

The Crea te

Module

will

prepa re

you

rData D isk

ett

es to receive

info

rmation

yo u

e nt er

into

your

persona l co m pute r syste m . W hen

you

begin to use your Personal

Financia l

Ma

nagement

System prog ram , sele ct FIRST

from

theCreat e

Main

M enu (Figu re 3-1) to pr epar e the FIRST

Data

Di sk

ette.Additio

na l di sk

ett

es re-

qui red after t he FIRST

DataDiskett

e ha s reached ca

pacitywill

be pr

eparedwith

the selec t io n NEXT

from

th e Creat e

Main

Menu

. The inst ru ct ion s for b

oth

pro-

cesses a re given b

elow

.

To beg in , fo

llow

the

nor m al sta rt-up

procedu

res fo und i n

Sectio

n 1. Then con-

t inue as fo

llows

:

Use t his section

onl

y when yo u are p repa r ing yourFIRST Data D iskette.

1. In sert SystemDisket t e I i

nto

t he diskdrive and close t he d rive d oor.

2. Turn onthecom p

ute

r co nso le. Fi rst theATA R! l o go wi ll appea r,followe

d

by the SystemMenu (see Figure 3-2).

3 . T yp e the keyw o rd CREATE and press '

.iiiii

-y'-

the CREATE

modu

le w ill

app

ear on the sc ree n (Figure 3-1).

Creete M od ule 15

NEXT DISKETTE
PREPARATION

16 ( reate M odule

•

•

Figure 3-2 System

Menu

4. Ty pe t he keywo rd FIRST and press i .Ii,li .p',

5. F

oll

ow th e

prompt

m essage INS ERT THE

NEW

DAT

A DI SKETTE and pr ess

''''lii'Vi,

Note:

You w i ll b eadv ised tha t

thi

s pr oc

edur

e W ILL ERASE A L L INF OR-

MATI

ON

O N TH E DI SKETT E. M ak e sure yo u have inserte d th eprope r

diskett e into thedisk dri ve.

Afte

r you co nfirm this, p

ress

iii¥i1iVi to

<:«

cont inue.

The

diskette

wi ll be prepa red and

initi

ali zed (e

nco

di ngitas th e FIRST

Data Di sk ette)

for

use. Th e no ise yo uhear co m ing f ro m the di sk

dri

ve and

t he beeping sou nd fro m t he te levis io n speake r are normal and to be

expe

cte

d. Th e

entir

e pre pa

ratio

n p rocess fo r t he FIRST Dat a Di sk ette

takes

app

ro x

imate

ly 30 seco nds.

6. W he n t he i n i

tializat

io n

pro

cess has bee n co mpleted, the Create

Mai

n

M enu will return to the screen.

7. To retu rn to t he System M en u, t ype EXIT and press

';Ij"I;Vi,

Use this se

ctioneverytime

you

needtoprepa re a

nother

DataDiskett

e b

eyond

you

r first. This NEXT

Data

Diskette

beco

mes you r current

Data

D i

skett

e.

1. Insert SystemDisk

ett

e I i

nto

th e di skdrive and

clo

se the d r ive doo r.

2. Turn on t he co

mpute

r co nsole . T he ATA RI logo wi ll appea r, t he n th e

SystemMenu (see Fig

ure

3-2).

3. Typ e the keywo rd CREATE and press iiiiiii;Ui. TheCreate

Main

M enu

should ap pea r o nyour screen (Figu re 3-1).

4. T ype the ke yword NEXT a nd press

'.i'iii·V'.

Follow the pr

ompt

message

INSERT THE CURRENT D

ATA

DISKETTE and press ' .•

'ilhil'

Thecu rre nt

"-

D at a D i skette is th eone you have m ost rec

ently

used .