ASUSTeK Computer P505 Users Manual

IntroductionIntroduction

Introduction

IntroductionIntroduction

Microsoft® Pocket Outlook® includes Calendar, Tasks, Notes,
Contacts, and Messaging. You can use these programs individually or
together. For example, e-mail address stored in Contacts can be used
to address e-mail messages in Messaging.

Using ActiveSync

®

, you can synchronise information in Microsoft

®

Outlook or Microsoft® Exchange on your desktop computer with your
device. You can also synchronise this information directly with a
Microsoft

®

Exchange server. Each time you synchronise, ActiveSync

®

compares the changes you made on your device and desktop
computer or server and updates both computers with the latest

®

information. For information on using ActiveSync

, see ActiveSync

®

Help on your desktop computer.

Calendar: Scheduling appointmentsCalendar: Scheduling appointments

Calendar: Scheduling appointments

Calendar: Scheduling appointmentsCalendar: Scheduling appointments

and meetingsand meetings

and meetings

and meetingsand meetings

Use Calendar to schedule appointments, meetings and other events.
You can check your appointments in one of several views (Agenda,
Hourly, Daily, Weekly, Monthly, and Yearly) and easily switch views
using the View menu.

Tap to move one week forward

Tap to move one week backward

Tap to go to the day’s appointments

Tap to display or edit the appointment details

Tap to create a new appointment

Tap to view appointment options

Tap an icon to change the calendar view to
agenda, hourly, daily, weekly, monthly, or yearly

NOTENOTE

N O T E You can customise the Calendar display, such as changing the

NOTENOTE

first day of the week, by tapping

OptionsOptions

Options on the

OptionsOptions

ToolsTools

Tools menu.

ToolsTools

Chapter 4: Using Pocket Outlook

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4-3

Creating appointmentsCreating appointments

Creating appointments

Creating appointmentsCreating appointments

To create an appointment:To create an appointment:

To create an appointment:

To create an appointment:To create an appointment:

1. If you are in Day or Week view, tap your desired date for the
appointment.

2. Tap

NewNew

New.

NewNew

Tap to select from a list of predefined subjects
Tap to select from previously entered locations
Tap to specify the time of appointment
Scroll down to see other appointment options

Tap to specify the date of appointment

Tap to set the appointment reminder options

Tap to set the appointment category
Tap to add notes to the appointment

3. Using the input panel, enter a description for the appointment and
the appointment location.

4. If needed, tap the date and time to adjust the appointment
schedule.

5. Enter other desired information. You will need to hide the input
panel or tap

6. To add notes to your appointment, tap the

to scroll down and see all appointment details.

NotesNotes

Note s tab. You can

NotesNotes
enter text, draw, or create a recording. For more information on
creating notes, see the “Notes: Capturing thoughts and ideas”
later in this chapter.

7. When done, tap

NOTENOTE

N O T E If you select

NOTENOTE

remind you according to the options set in
PersonalPersonal

Personal tab >

PersonalPersonal

to return to Calendar.

Remind meRemind me

Remind me in an appointment, your device will

Remind meRemind me

SettingsSettings

>

Settings >

SettingsSettings

Sounds and NotificationsSounds and Notifications

Sounds and Notifications.

Sounds and NotificationsSounds and Notifications

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P505 Pocket PC

Using the summary screenUsing the summary screen

Using the summary screen

Using the summary screenUsing the summary screen

When you tap an appointment in Calendar, a summary screen appears.

To change the appointment, tap

Creating meeting requestsCreating meeting requests

Creating meeting requests

Creating meeting requestsCreating meeting requests

You can use Calendar to set up meetings with users of Microsoft
Outlook® and mobile phone users. The meeting request will be
created automatically and sent either when you synchronise Inbox or
when you activate the phone.

EditEdit

Edit.

EditEdit

Appointment details

Notes/additional information
on the appointment

Tap to change the appointment details

®

To create a meeting request:To create a meeting request:

To create a meeting request:

To create a meeting request:To create a meeting request:

1. Create an appointment

2. Tap

Tools > OptionsTools > Options

Tools > Options, then

Tools > OptionsTools > Options
tap the
indicate how you want meeting
requests sent.

AppointmentsAppointments

Appointments tab to

AppointmentsAppointments

Chapter 4: Using Pocket Outlook

®

4-5

3. If you send and receive e-mail
messages through ActiveSync
select

Outlook E-mailOutlook E-mail

Outlook E-mail. If you

Outlook E-mailOutlook E-mail

®

,

wish to send the meeting
request to mobile phone
contacts, select
MessagesMessages

Messages.

MessagesMessages

NOTENOTE

N O T E You can only send a text

NOTENOTE

message if your contact
has a mobile phone
number in

To schedule a meeting:To schedule a meeting:

To schedule a meeting:

To schedule a meeting:To schedule a meeting:

TextText

Text

TextText

ContactsContacts

Contacts.

ContactsContacts

1. Create an appointment.

2. In the appointment details, hide the input panel, then tap
AttendeesAttendees

Attendees.

AttendeesAttendees

3. From the list of e-mail addresses you have entered in Contacts,
select the meeting attendees.

The meeting notice is created automatically and placed in the
Outbox folder. For more information on sending and receiving
meeting requests, see Calendar Help and Messaging Help on the
device.

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Sending appointmentsSending appointments

Sending appointments

Sending appointmentsSending appointments

You can send appointments and other schedules to other devices
using the infrared (IR) and Bluetooth™ capabilities of your Pocket PC.

NOTENOTE

N O T E Refer to “Chapter 10: Getting connected” for details on

NOTENOTE

infrared and Bluetooth™ connections.

To send an appointment:To send an appointment:

To send an appointment:

To send an appointment:To send an appointment:

1. Select an appointment you wish to send.

2. Tap and hold the appointment
to display a pop-up menu.

3. Select
Beam AppointmentBeam Appointment

Beam Appointment.

Beam AppointmentBeam Appointment

4. Follow screen instructions to
send the appointment.

Send via BluetoothSend via Bluetooth

Send via Bluetooth or

Send via BluetoothSend via Bluetooth

Chapter 4: Using Pocket Outlook

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4-7

Tasks: Keeping a to do listTasks: Keeping a to do list

Tasks: Keeping a to do list

Tasks: Keeping a to do listTasks: Keeping a to do list

Use Tasks to keep track or prioritise the things you have to do.

Tap to select the category
of tasks you want to
display

Tap to select a sort order of the task list
Tap to quickly add a new task
Tap to display or edit the task details

Tap and hold a task to display a
pop-up menu of actions

Tap an action for the task

Tap to create a new task

Creating a taskCreating a task

Creating a task

Creating a taskCreating a task

To create a task:To create a task:

To create a task:

To create a task:To create a task:

1. Tap , then tap
Start menu, launch it by tapping

launching,

2. Tap

3. Using the input panel, enter a

4. Enter a start date and due date,

5. To assign the task to a

NewNew

Ne w to display a blank task form.

NewNew

description.

or enter other information by
tapping the field first. If the
input panel is open, you will
need to hide it to see all
available fields.

category, tap
select a category from the list.
On the task list, you can display
tasks by category.

TasksTasks

Ta sk s now appears in the recently used program list.

TasksTasks

TasksTasks

Tasks. If

TasksTasks

CategoriesCategories

Categories and

CategoriesCategories

TasksTasks

Ta s k s is not listed as an item in the

TasksTasks

ProgramsPrograms

>

Programs >

ProgramsPrograms

TasksTasks

Ta sk s. After

TasksTasks

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6. To add notes, tap the

NotesNotes

Notes

NotesNotes
tab. You can enter text, add a
drawing, or create a recording.
For more information on creating
notes, see “Notes: Capturing
thoughts and ideas” later in this
chapter.

7. Tap to return to the task list
when done.

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4-9

Using the summary screenUsing the summary screen

Using the summary screen

Using the summary screenUsing the summary screen

Tapping a task on the task list displays a summary screen. To change
the task details, tap

EditEdit

Edit.

EditEdit

Task details

Tap to show or hide the task details

Notes/additional information on the task

Tap to change the task details

Sending tasksSending tasks

Sending tasks

Sending tasksSending tasks

You can send tasks to other devices using the infrared (IR) and
Bluetooth™ capabilities of your Pocket PC.

NOTENOTE

N O T E Refer to “Chapter 10: Getting connected” for details on

NOTENOTE

infrared and Bluetooth™ connections.

To send a task:To send a task:

To send a task:

To send a task:To send a task:

1. Select the task you wish to
send.

2. Tap and hold the taskto display
a pop-up menu.

3. Select
Beam AppointmentBeam Appointment

Beam Appointment.

Beam AppointmentBeam Appointment

4. Follow screen instructions to
send the task.

Send via BluetoothSend via Bluetooth

Send via Bluetooth or

Send via BluetoothSend via Bluetooth

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Notes: Capturing thoughts and ideasNotes: Capturing thoughts and ideas

Notes: Capturing thoughts and ideas

Notes: Capturing thoughts and ideasNotes: Capturing thoughts and ideas

Quickly capture thoughts, reminders, ideas, and phone numbers with
Notes. You can create a written note or a recording. You can also
include a recording in a note. If a note is open when you create the
recording, it will be included in the note as an icon. If the note is
displayed, it will be created as a stand-alone recording.

Tap to change the
sort order of the list

Tap to record

Tap to show or hide the recording toolbar

Tap to create a new note or recording

Creating notesCreating notes

Creating notes

Creating notesCreating notes

To create a note:To create a note:

To create a note:

To create a note:To create a note:

1. Tap , then tap

NOTENOTE

N O T E If

NOTENOTE

2. Tap

NewNew

N e w to display a blank

NewNew

NotesNotes

N o t e s is not listed as

NotesNotes
an item in the
menu, launch it by

tapping

NotesNotes

>

Notes. After

NotesNotes
launching,
appears in the recently
used program list.

NotesNotes

Notes.

NotesNotes

StartStart

Start

StartStart

ProgramsPrograms

>

Programs

ProgramsPrograms

NotesNotes

Notes now

NotesNotes

note.

Tap to save the note and
return to the Notes list

3. Create your note by writing,
drawing, typing, or recording.

Chapter 4: Using Pocket Outlook

®

Tap to add a

recording to the

note

Tap to write on

the screen

Tap to show

or hide the
input panel

4-11

NOTENOTE

N O T E For more information about using the input panel, writing and

NOTENOTE

drawing on the screen, and creating recordings, see Chapter 2.

4. Tap when done.

You may change the default Notes options including the writing
mode, template, file storage, and record button action.

To change the Notes options:To change the Notes options:

To change the Notes options:

To change the Notes options:To change the Notes options:

1. Tap , then tap

2. Tap

ToolsTools

Tools, then

ToolsTools

NotesNotes

Notes.

NotesNotes

Options...Options...

Options... to

Options...Options...

display the options screen.

3. Make your desired changes.

4. Tap

when done to save your

changes.

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P505 Pocket PC

Contacts: Tracking friends andContacts: Tracking friends and

Contacts: Tracking friends and

Contacts: Tracking friends andContacts: Tracking friends and

colleaguescolleagues

colleagues

colleaguescolleagues

ContactsContacts

Co nt act s maintains a list of your friends and colleagues so that you

ContactsContacts
can easily find the information you look for, whether you are at home
or on the road.

With the mobile phone features of your Pocket PC, you can call your
contact’s home, mobile, or office phone number, send an SMS
message or share the contact information to another device using
the infrared port (IR) or Bluetooth™.

Tap to select the category of
contacts you want to display

Tap and enter part of a name
to quickly find it on the list

Tap an entry to display or
edit the contact details

Type of contact information
displayed. Tap to change or select
another contact information.

Tap to sort contacts by name or company

Tap to create a new contact

NOTENOTE

N O T E To change the way information is displayed in the list, tap

NOTENOTE

ToolsTools

Tools then

ToolsTools

OptionsOptions

Options.

OptionsOptions

Chapter 4: Using Pocket Outlook

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4-13

Creating contactsCreating contacts

Creating contacts

Creating contactsCreating contacts

You can create or add a contact information by:

•Using the

• Using Microsoft
to the P505, the next time it is synchronised with the PC. See
Chapter 3 for details on synchronisation.

• Transferring contact information from your SIM card to the
Contacts using the
details.

• Receiving a contact information from other devices using beam or
Bluetooth™ features.

To create a contact:To create a contact:

To create a contact:

To create a contact:To create a contact:

1. Tap , then tap

2. Tap

3. Using the input panel, enter a

NewNew

N e w to display a blank

NewNew

contact form.

name and other contact
information. You will need to
scroll down to see all available
fields.

ContactsContacts

Contacts application

ContactsContacts

®

Outlook on your PC. New contacts will be added

SIM Manager SIM Manager

SI M M an age r application. See Chapter 5 for

SIM Manager SIM Manager

ContactsContacts

Contacts.

ContactsContacts

4. To assign the contact a
category, scroll to and tap
CategoriesCategories

Ca teg or ies, then select a

CategoriesCategories
category from the list. On the
contact list, you can display the
contacts by category.

5. To add notes, tap the
create a recording. For more information on creating notes, see
“Notes: Capturing thoughts and ideas” later in this chapter.

6. Tap

to return to the contact list when done.

NotesNotes

No te s tab. You can enter text, draw, or

NotesNotes

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Using the summary screenUsing the summary screen

Using the summary screen

Using the summary screenUsing the summary screen

Tapping a contact on the contact
list displays a summary screen. To
change the contact information, tap
EditEdit

Edit.

EditEdit

Contact details

Tap to display notes

Tap to change contact information

Changing a contact information displayChanging a contact information display

Changing a contact information display

Changing a contact information displayChanging a contact information display

If a contact has multiple contact information (e.g. work telephone,
home telephone, car mobile phone, mobile phone), you can change or
select the contact information displayed on screen.

To change a contact information display:To change a contact information display:

To change a contact information display:

To change a contact information display:To change a contact information display:

1. Tap the type of contact
information displayed (last
column of the contact line) to
show additional contact
information.

2. The current displayed contact
information is indicated by a
bullet. Tap another contact
information to change the
contact information display.

Chapter 4: Using Pocket Outlook

®

4-15

Getting in touch with your contactsGetting in touch with your contacts

Getting in touch with your contacts

Getting in touch with your contactsGetting in touch with your contacts

To call a contact:To call a contact:

To call a contact:

To call a contact:To call a contact:

1. Tap and hold a contact to
display a pop-up menu. Tap
Call Work/Home/MobileCall Work/Home/Mobile

Call Work/Home/Mobile

Call Work/Home/MobileCall Work/Home/Mobile
to place a call.

2. The phone dials the selected
contact number. Tap
hide the balloon information

EndEnd

or

E n d to cancel the call.

EndEnd

HideHide

Hide to

HideHide

3. Talk to the called party when
connected. The balloon
displays the call duration.

4. Tap
call.

EndEnd

En d to terminate the

EndEnd

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P505 Pocket PC

To send an e-mail message to a contact:To send an e-mail message to a contact:

To send an e-mail message to a contact:

To send an e-mail message to a contact:To send an e-mail message to a contact:

1. Tap and hold a contact, then
Send Email Send Email

tap

Send Email from the

Send Email Send Email

pop-up menu.

2. The

MessagingMessaging

Messaging window

MessagingMessaging
appears. Compose the e-mail
message, then tap

SendSend

Send to

SendSend

send the message.

NOTESNOTES

N O T E S • Refer to Chapter 6 for details on composing and sending

NOTESNOTES

e-mail messages.

• E-mail messaging features are network dependent and
may require subscription to a particular service. Contact
your phone operator for details.

Chapter 4: Using Pocket Outlook

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4-17

To send a text message to a contact:To send a text message to a contact:

To send a text message to a contact:

To send a text message to a contact:To send a text message to a contact:

1. Tap and hold a contact, then
Send Text MessageSend Text Message

tap

Send Text Message

Send Text MessageSend Text Message

from the pop-up menu.

2. The

MessagingMessaging

Messaging window

MessagingMessaging
appears. Compose the text
message, then tap

SendSend

Send. The

SendSend
text message is sent to the
contact’s mobile phone.

NOTESNOTES

N O T E S When sending text messages to contacts with multiple

NOTESNOTES

contact information, the Messaging application automatically
selects the mobile phone number entry.

Refer to Chapter 6 for details on composing and sending text
messages.

To send a contact info by beam or Bluetooth™:To send a contact info by beam or Bluetooth™:

To send a contact info by beam or Bluetooth™:

To send a contact info by beam or Bluetooth™:To send a contact info by beam or Bluetooth™:

1. Tap and hold the contact you
wish to send, then tap
Contact...Contact...

Contact... or

Contact...Contact...
BluetoothBluetooth

Bluetooth.

BluetoothBluetooth

Send viaSend via

Send via

Send viaSend via

BeamBeam

Beam

BeamBeam

2. Follow screen instructions to
send the contact information.

NOTENOTE

N O T E Refer to Chapters 10 and

NOTENOTE

11 for details on sending
information via the IR
port and Bluetooth™.

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Finding a contactFinding a contact

Finding a contact

Finding a contactFinding a contact

There are three ways to find a contact:

1. In the contact list, tap the
category list (labelled
ContactsContacts

Co nta ct s by default) and select

ContactsContacts
the type of contact that you
wish to display. To show all
contacts again, select
ContactsContacts

Co nta ct s. To view a contact

ContactsContacts
not assigned to a category,

NoNo

select

2. To view the names of companies
your contacts work for, in the
contact list, tap
CompanyCompany

Company. The number of

CompanyCompany
contacts that work for that
company will be displayed to the
right of the company name.

Categories Categories

No

Categories.

NoNo

Categories Categories

View >

AllAll

All

AllAll

ViewView

ViewView

AllAll

All

AllAll

ByBy

By

ByBy

11

1

11

Tap the company name to
display the contacts.

3. You can also type the name of
the contact in the
namename

na m e field. When you type a

namename
letter, the Pocket PC
automatically searches and
displays the available contacts.
Tap a contact entry from the list
to view the details.

Find aFind a

Find a

Find aFind a

22

2

22

33

3

33

Chapter 4: Using Pocket Outlook

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4-19

Adding a photo to a contactAdding a photo to a contact

Adding a photo to a contact

Adding a photo to a contactAdding a photo to a contact

Photo Contacts Photo Contacts

The

Ph o to Co nta cts application allows you to attach photos to

Photo Contacts Photo Contacts
your contacts. The photo is displayed on screen when the contact
calls you.

To add a photo to a contact:To add a photo to a contact:

To add a photo to a contact:

To add a photo to a contact:To add a photo to a contact:

1. Tap and hold a contact, then tap

Arcsoft Photo ContactsArcsoft Photo Contacts

Arcsoft Photo Contacts

Arcsoft Photo ContactsArcsoft Photo Contacts
from the pop-up menu.

2. Tap the
button to display a thumbnail
of each contact.

Tap to view the contact thumbnail

Thumbnail ViewThumbnail View

Thumbnail View

Thumbnail ViewThumbnail View

3. Tap and hold a contact, then
Attach Photo Attach Photo

tap

Attach Photo from the

Attach Photo Attach Photo

pop-up menu.

4. Tap

Browse...Browse...

Browse... to locate the

Browse...Browse...

photo you want to attach.

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