Chapter 4
Microsoft® Pocket Outlook
♦♦
♦ Introduction........................................................... 4-2
♦♦
♦♦
♦ Calendar ................................................................ 4-2
♦♦
Creating appointments............................................................. 4-3
Using the summary screen ...................................................... 4-4
Creating meeting requests....................................................... 4-4
♦♦
♦ Contacts ................................................................ 4-5
♦♦
Creating contacts ..................................................................... 4-6
Using the summary screen ...................................................... 4-6
Finding a contact...................................................................... 4-7
♦♦
♦ Tasks...................................................................... 4-8
♦♦
Creating tasks .......................................................................... 4-8
Using the summary screen ...................................................... 4-9
♦♦
♦ Notes.................................................................... 4-10
♦♦
Creating notes.........................................................................4-11
♦♦
♦ Inbox .................................................................... 4-12
♦♦
Synchronizing e-mail messages ............................................ 4-12
Connecting directly to an e-mail server.................................. 4-13
Using the message list........................................................... 4-14
Composing messages ........................................................... 4-16
Managing e-mail messages and folders ................................ 4-17
Microsoft® Pocket Outlook
4-1
Introduction
Microsoft® Pocket Outlook includes Calendar, Contacts, Tasks, Inbox, and
Notes. You can use these programs individually or together. For example,
e-mail address stored in Contacts can be used to address e-mail
messages in Inbox.
Using ActiveSync
or Microsoft Exchange on your desktop computer with your device. You
can also synchronize this information directly with a Microsoft Exchange
server. Each time you synchronize, ActiveSync compares the changes you
mode on your device and desktop computer or server and updates both
computers with the latest information. For information on using ActiveSync,
see ActiveSync Help on your desktop computer.
You can switch to any of the Pocket Outlook programs by tapping
®
, you can synchronize information in Microsoft Outlook
.
Calendar: Scheduling appointments
and meetings
Use Calendar to schedule appointments, including meetings and other
events. You can check your appointments in one of several views
(Agenda, Day, Week, Month, and Year) and easily switch views using the
View menu.
Tap to go to Today
Tap to display or edit the
appointment details
Tap to create a new appointment
NOTE You can customize the Calendar display, such as changing
the first day of the week, by tapping Options on the Tools
menu.
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Chapter 4
Creating appointments
To create an appointment:
1. If you are in Day or Week view, tap your desired date for the
appointment,
2. Tap New.
Tap to select from a predefined text
Tap to select from previously
entered locations
Tap to specify the time of appointment
Tap to specify the date of appointment
Tap to add notes to the appointment
3. Using the input panel, enter a description and a location. Tap to select
the field.
4. If needed, tap the date and time to change them.
5. Enter other desired information. You will need to hide the input panel to
see all available fields.
6. To add notes, tap the Notes tab. You can enter text, draw, or create a
recording. For more information on creating notes, see the “Notes:
Capturing thoughts and ideas” later in this chapter.
7. When done, tap OK to return to Calendar.
NOTE If you select Remind me in an appointment, your device will
remind you according to the options set in
Personal tab, Sounds and Notifications.
, Settings,
Microsoft® Pocket Outlook
4-3
Using the summary screen
When you tap an appointment in Calendar, a summary screen appears. To
change the appointment, tap Edit.
Appointment details
Notes/additional information
on the appointment
Tap to change details of the appointment
Creating meeting requests
You can use Calendar to set up meetings with users of Outlook and
Pocket Outlook. The meeting request will be created automatically and
sent either when you synchronize Inbox or when you connect to your
e-mail server.
To create a meeting request:
1. Tap Tools then Options to indicate how you want meeting requests
sent.
2. If you send and receive e-mail messages through ActiveSync, select
ActiveSync.
To schedule a meeting:
1. Create an appointment.
2. In the appointment details, hide the input panel, then tap Attendees.
3. From the list of e-mail addresses you have entered in Contacts, select
the meeting attendees.
4-4
The meeting notice is created automatically and place in the Outbox
folder. For more information on sending and receiving meeting
requests, see Calendar Help and Inbox Help on the device.
Chapter 4
Contacts: T racking friends and
colleagues
Contacts maintains a list of your friends and colleagues so that you can
easily find the information you look for, whether you are at home or on the
road. Using the infrared port (IR) on the device, you can quickly share
Contacts information with other device users.
Tap to select the category of
contacts you want to display
Tap and enter part of a name
to quickly find it on the list
Tap to display or edit the contact details
Tap to display additional phone
numbers and email addresses
Tap an action for a selected contact
Tap to sort contacts by name or company
Tap to create a new contact
NOTE To change the way information is displayed in the list, tap
Tools then Options.
Microsoft® Pocket Outlook
4-5
Creating contacts
To create a contact:
1. Tap , then tap Contacts.
2. Tap New to display a blank
contact form.
3. Using the input panel, enter a
name and other contact
information. You will need ot scroll
down to see all available fields.
4. To assign the contact a category,
scroll to and tap Categories, then
select a category from the list. On
the contact list, you can display
the contacts by category.
5. To add notes, tap the Notes tab. You can enter text, draw, or create a
recording. For more information on creating notes, see “Notes:
Capturing thoughts and ideas” later in this chapter.
6. Tap OK to return to the contact list when done.
Using the summary screen
Tapping a contact on the contact list displays a summary screen. To
change the contact information, tap Edit.
Contact details
4-6
Tap to display notes
Tap to change contact information
Chapter 4
Finding a contact
There are four ways to find a contact.
1. On the contact list, enter a contact
name in the box under the
navigation bar. To show all contacts
again, clear text from the box or tap
the button to the right of the box.
2. In the contact list, tap the category
list (labeled All Contacts by
default) and select the type of
contact that you wish to display. To
show all contacts again, select All
Contacts. To view a contact not
assigned to a category, select
None.
3. To view the names fo companies
your contacts work for, in the
contact list, tap View > By
Company. The number of contacts
that work for that company will be
displayed to the right of the
company name.
1
2
4. Tap
name, select Contacts for the type,
and tap Go.
Microsoft® Pocket Outlook
, Find, enter the contact
3
4
4-7
Tasks: Keeping a to do list
Use Tasks to keep track of what you have to do.
Tap to select the category of
tasks you want to display
Tap to select a sort
order of the task list
Indicates high priority
Tap to display or edit
the task details
Tap and hold to display a
pop-up menu of actions
Tap an action for the task
Tap to create a new task
Creating tasks
To create a task:
1. Tap , then tap Tasks.
2. Tap New to display a blank task
form.
3. Using the input panel, enter a
description.
4. Enter a start date and due date,
or enter other information by
tapping the field first. If the input
panel is open, you will need to
hide it to see all available fields.
4-8
Chapter 4
5. To assign the task to a category, tap Categories and select a category
from the list. On the task list, you can display tasks by category.
6. To add notes, tap the Notes tab. You can enter text, draw, or create a
recording. For more information on creating notes, see “Notes:
Capturing thoughts and ideas” later in this chapter.
7. Tap OK to return to the task list when done.
TIP To quickly create a task with
only a subject, tap Entry Bar on
the Tools menu. Tap Tap here
to add a new task and enter
your task information.
Using the summary screen
Tapping a task on the task list displays a summary screen. To change the
task details, tap Edit.
Task details
Tap to show or hide the task details
Notes/additional information on the task
Tap to change the task details
Microsoft® Pocket Outlook
4-9
Notes: Capturing thoughts and
ideas
Quickly capture thoughts, reminders, ideas, and phone numbers with
Notes. You can create a written note or a recording. You can also include a
recording in a note. If a note is open when you create the recording, it will
be included in the note as an icon. If the note is displayed, it will be
created as a stand-alone recording.
Tap to change the sort order of the list
Tap to open a note or play a recording
Tap and hold to display a
pop-up menu of actions
Tap an action for the item
Tap to record
Tap to show or hide the recording toolbar
Tap to create a new note or recording
You may change the default Notes options including the writing mode,
template, file storage, and record button action.
To change the Notes options:
1. Tap , then tap Notes.
2. Tap Tools, then Options... to
display the options screen.
3. Make your desired changes.
4. Click OK.
4-10
Chapter 4
Creating notes
To create a note:
1. Tap , then tap Notes.
2. Tap New to display a blank note.
3. Create your note by writing, drawing, typing, or recording. For more
information about using the input panel, writing and drawing on the
screen, and creating recordings, see Chapter 2.
Tap to save the note and
return to the Notes list
Tap to show or hide
the input panel
Tap to write on the screen
Tap to add a recording to the note
Microsoft® Pocket Outlook
4-11
Inbox: Sending and receiving e-mail
messages
Use Inbox to send and receive e-mail messages in one of these ways:
• Synchronize e-mail messages with Microsoft Exchange of or Microsoft
Outlook on your desktop computer
• Send and receive e-mail messages by connecting directly to an e-mail
server through an Internet service provider (ISP) or a network
Synchronizing e-mail messages
E-mail messages can be synchronized as part of the general
synchronization process. You will need to enable Inbox synchronization in
ActiveSync. For more information on enabling Inbox synchronization, see
ActiveSync Help on your desktop computer.
During synchronization:
• Messages are copied from the mail folders of Exchange or Outlook on
your desktop computer to the ActiveSync folder in Inbox on your device.
By default, you will receive messages from the past three days only, the
first 100 lines of each message, and file attachments of less than 100KB
in size.
• E-mail messages in the Outbox folder on your device are transferred to
Exchange or Outlook, then send from those programs.
• E-mail messages in subfolder must be selected in ActiveSync on your
desktop computer in order to be transferred.
NOTE You can also synchronize e-mail messages with your desktop
computer from a remote location. For more information, see
Chapter 7.
4-12
Chapter 4
Connecting directly to an e-mail server
In addition to synchronizing e-mail messages with your desktop computer,
you can send and receive e-mail messages by connecting to an e-mail
server using a modem or network card connected to your device. You
need to set up a remote connection to a network or an ISP, and a
connection to your e-mail server. For more information, see Chapter 7.
When you connect to the e-mail server, new messages are downloaded to
the device Inbox folder, messages in the device Outbox folders are sent,
and messages that have been deleted on the e-mail server are removed
from the device Inbox folder.
Messages that you receive directly from an e-mail server are linked to your
e-mail server rather than your desktop computer. When you delete a
message on your device, it is also deleted from the e-mail server the next
time you connect based on the settings you selected in ActiveSync.
You can work online or offline. When working online, you read and
respond to messages while connected to the e-mail server. Messages are
sent as soon as you tap Send, which saves space in your device.
When working offline, once you have downloaded new message headers
or partial messages, you can disconnect from the e-mail server and decide
which messages to download completely. The next time you connect,
Inbox downloads the complete messages you have marked for retrieval
and sends the messages you have composed.
Microsoft® Pocket Outlook
4-13
Using the message list
The messages you receive are displayed in the message list. By default,
the most recently received messages are displayed first in the list.
Tap to select the service, and the
folder that you wish to display
Tap to select the sort order
for the messages
Tap and hold to display a
pop-up menu of actions
Tap to connect, and to send/receive e-mail
Tap to connect to the selected service
When you receive a message, tap it to open. Unread messages are
displayed boldface.
Tap to return to the message list
Tap to delete this message
Tap to reply to or forward this message
4-14
Tap to view the next message
Tap to view the previous message
Chapter 4
When you connect to your e-mail server or synchronize with your desktop
computer, by default, you will receive messages from the last five days
only, the first 100 lines of each new messages, and file attachments of less
than 100KB in size. The original messages remain on the e-mail server or
your desktop computer.
You can mark the messages that you want to retrieve in full during your
next synchronization or e-mail server connection. In the message list, tap
and hold the message that you want to retrieve. On the pop-up menu, tap
Mark for Download. The icons in the Inbox message list give you visual
indications of message status.
You can specify your downloading preferences when you set up the
service or select your synchronization options. You can change them at
any time.
• Change options for Inbox synchronization using ActiveSync options. For
more information, see ActiveSync Help on your desktop computer.
• Change options for direct e-mail server connections in Inbox on your
device. Tap Tools then Options. On the Service tab, tap the service that
you wish to change. Tap and hold the service and select Delete to
remove a service.
Microsoft® Pocket Outlook
4-15
Composing messages
To compose a message:
1. Tap New.
2. In the To field, enter an e-mail or SMS address of one or more
recipients, separating them with a semicolon, or select a name from
the Contacts list by tapping the Address Book button. All e-mail
addresses entered in the e-mail fields in Contacts appear in the
Address Book.
Tap to send the message
Tap to show or hide the
complete message header
Tap to show or hide the recording toolbar
Tap to display the e-mail address book
Tap to select a preset message
3. Compose your message. To enter
preset or frequently used
messages, tap My Text and
select a message.
4. Tap Send when you have finished
the message. If you are working
offline, the message is moved to
the Outbox folder and will be sent
the next time you connect.
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Chapter 4
Managing e-mail messages and folders
The behavior of the folders you create depends on whether you are using
ActiveSync, SMS, POP3, or IMAP4.
• If you use ActiveSync, e-mail messages in the Inbox folder in Outlook will
automatically be sunchronized with your device. You can select to
synchronize additional folders by designating them for ActiveSync. The
folders you create and the messages you move will then be mirrored on
the server . For example, if you move two messages from the Inbox folder
to a folder named Family, and you have designated Family for
synchronization, the server creates a copy of the Family folder and
copies the messages into that folder. You can then read messages while
away from your desktop computer.
• If you use SMS, messages are stored in the Inbox folder.
• If you use POP3 and you move e-mail messages to a folder you created,
the link is broken between the messages on the device and their copies
on the mail server . The next time you connect, the mail server will see
that the messages are missing from the device Inbox and delete them
from the server. This prevents you from having duplicate copies of a
message, but it also means that you will no longer have access to
messages that you move to folders created from anywhere except the
device.
• If you use IMAP4, the folders you create and the e-mail messages you
move are mirrored on the server. Therefore, messages are available to
you anytime you connect to your mail server, whether it is from your
device or desktop computer. This synchronization of folders occurs
whenever you connect to your mail server, create new folders, or
rename/delete folders when connected.
Microsoft® Pocket Outlook
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4-18
Chapter 4
Chapter 5
Companion programs
♦♦
♦ Pocket Word.......................................................... 5-2
♦♦
Creating Pocket Word documents ........................................... 5-2
Saving Pocket Word documents.............................................. 5-3
Opening an existing Pocket Word document........................... 5-5
Modes of entering information ................................................. 5-6
♦♦
♦ Pocket Excel ......................................................... 5-9
♦♦
Creating Pocket Excel documents ......................................... 5-10
Saving Pocket Excel documents............................................ 5-10
Securing your Excel document .............................................. 5-12
Tips for working in Pocket Excel ............................................ 5-13
♦♦
♦ MSN Messenger.................................................. 5-14
♦♦
Signing up .............................................................................. 5-15
Working with contacts ............................................................ 5-16
Chatting with contacts............................................................ 5-17
♦♦
♦ Windows Media Player for Pocket PC .............. 5-18
♦♦
Companion programs
5-1
The companion programs consist of Microsoft
Pocket Excel, MSN Messenger, Windows Media™ Player for Pocket PC,
and Microsoft® Reader .
To switch to a companion program on your device, tap Programs on the
menu, then tap the program that you wish to open.
®
Pocket Word, Microsoft
®
Pocket Word
Pocket Word works with Microsoft Word on your desktop computer to give
you easy access to copies of your documents. You can create new
documents on your device, or you can copy documents from your desktop
computer to your device. Synchronize documents between your desktop
computer and your device so that you have the most up-to-date content in
both locations.
Use Pocket Word to create documents, such as letters, meeting minutes,
or trip reports.
Creating Pocket Word documents
To create a new Word document:
1. Tap , tap Programs, tap
Pocket Word to launch the
application.
If you have existing Microsoft
Word or Pocket Word documents
in your device, a list of the
documents appears.
5-2
NOTE If you selected a template for new documents in the Options
dialog box, that template appears with the appropriate text
and formatting already provided.
Chapter 5
2. Tap New to display a blank document.
3. Use any of the tools in the input panel to type your text.
Tap to save and close your document
Type your text here
Formatting toolbar
Tap to select an input method
Tap to show or hide the input panel
Tap to show or hide the formatting toolbar
Saving Pocket Word documents
To save a Pocket Word document:
When you have finished editing your document, tap OK.
The document is saved using the first line as file name if you did not
specify a file name. For example, if your first line in the document has
the words Bits-n-Pieces, these words appear in your Word documents
list.
Companion programs
5-3
To specify save options:
1. With the document open, tap
Tools.
2. From the pop-up menu, tap Save
Document As... to display the
Save As screen.
3. Change the file name by simply
typing a new one in the Name
field.
4. Tap the down arrow in the Folder
field to select a folder where you
wish to place the file.
5. Tap the down arrow in the Type field to select a file format.
You can save the document you create or edit in a variety of formats:
• Word (.doc)
• Pocket Word (.psw)
• Rich Text Format (.rtf)
• Plain Text (.txt)
6. Tap the down arrow in the Location field to indicate the location of
your saved file, either in the main memory of your device, or in a
storage card, if available.
7. Tap OK when done.
NOTE If you do not wish to change the document format, but would
like to change the file name, folder, and location of your
document, simply tap Edit from the command bar, then tap
Rename/Move... from the pop-up menu to make your
changes.
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Chapter 5
Opening an existing Pocket Word document
Pocket Word contains a list of the files stored on your device. Tap a file in
the list to open. To delete, make copies of, and send files, tap and hold a
file in the list, then select the appropriate action on the pop-up menu.
Tap to select the folder you want to display
Tap to change the sort order of the list
Tap to open a document
Tap to change document settings
Tap to create a new document
NOTE You can open only one Pocket Word document at a time;
when you open a second document, you will be asked to
save the first.
Companion programs
5-5
Modes of entering information
You can enter information in Pocket Word in one of four modes (typing,
writing, drawing, or recording), which are displayed on the View menu.
Each mode has its own toolbar that you can show or hide by tapping the
Show/Hide Toolbar button on the command bar.
If you are opening a Word document created on a desktop computer,
select Wrap to Window on the View menu so that you can see the entire
document.
To change the zoom magnification:
1. Tap View, then tap Zoom.
2. Select your desired percentage.
Select a higher percentage to enter text and lower one to see more of
your document.
Typing Mode
Using the input panel, enter typed text into the document. For more
information on entering typed text, see Chapter 2.
To format existing text and to edit text, first select the text. You can select
text as you do in a Word document, using your stylus instead of the mouse
to drag through the text you want to select. You can search a document to
find text by tapping Edit and Find/Replace.
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Chapter 5
Writing mode
In writing mode, use your stylus to write directly on the screen. Ruled lines
are displayed as a guide, and the zoom magnification is greater than in
typing mode to allow you to write more easily. For more information on
writing and selecting writing, see Chapter 2.
Write your text here
With the Space button selected,
drag to insert space. An arrow
appears showing the space
direction direction and size.
Space button
Pen button
Tap to show or hide the writing/formatting toolbar
Tap to wrap text to screen
Tap to display zoom percentages
Tap to display the menu
NOTE If you cross three ruled lines in a single stylus stroke, the
writing becomes a drawing, and can be edited and
manipulated as described in the next section.
Written words are converted to graphics (metafiles) when a
Pocket Word document is converted to a Word document on
your desktop computer.
Companion programs
5-7
Drawing mode
In drawing mode, use your stylus to draw on the screen. Gridlines appear
as a guide. When you lift your stylus off the screen after ther first stroke,
you will see a drawing box indicating the boundaries of the drawing. Every
subsequent stroke within or touching the drawing box becomes part of the
drawing. For more information on drawing and selecting drawings, see
Chapter 2.
Resize an object by dragging
the selection handles
Tap to show or hide the drawing toolbar
Tap an arrow to display the options
Pen button
Recording mode
In recording mode, embed a
recording into your document.
Recordings are saved as .wav files.
For more information on recording,
see Chapter 2.
Embedded recording
Tap to select the formatting options
Drawing toolbar
5-8
Chapter 5
Pocket Excel
Pocket Excel works with Microsoft Excel on your desktop computer to give
you easy access to copies of your workbooks. You can create new
workbooks on your device, or you can copy workbooks from your desktop
computer to your device. Synchronize workbooks between your desktop
computer and your device so that you have the most up-to-date contents
in both locations.
Use Pocket Excel to create workbooks, such as expense reports and
mileage logs.
Pocket Excel contains a list of the files stored on your device. Tap a file in
the list to open. To delete, make copies of, and send files, tap and hold a
file in the list, then select the appropriate action on the pop-up menu.
Pocket Excel provides fundamental spreadsheet tools, such as formulas,
functions, sorting, and filtering. To display the toolbar, tap View, then tap
Toolbar.
Cell contents appear here as you
type, or when you select the cell
Format button
AutoSum button
Zoom button
NOTE You can open only one Pocket Excel document at a time;
when you open a second document, you will be asked to
save the first.
Companion programs
5-9
Creating Pocket Excel documents
To create a new Excel document:
1. Tap
Pocket Excel.
2. Tap New to display a blank
document.
If you selected a template for new
documents in the Options dialog
box, that template appears with
the appropriate text and
formatting already provided.
, tap Programs, tap
Saving Pocket Excel documents
To save an Excel document:
When you have finished editing your document, tap OK.
By default, your document is saved as Book1 as file name. You can
change the file name to one that is more descriptive of your document.
See next section for saving options.
5-10
Chapter 5
To specify save options:
1. With the document open, tap
Tools.
2. From the pop-up menu, tap Save
Workbook As... to display the
Save As screen.
3. Change the file name by simply
typing a new one in the Name
field.
4. Tap the down arrow in the Folder
field to select a folder where you
wish to place the file.
5. Tap the down arrow in the Type field to select a file format.
You can save the document you create or edit in a variety of formats:
• Pocket Excel (.pxl)
• Excel (.xls)
6. Tap the down arrow in the Location field to indicate the location of
your saved file, either in the main memory of your device, or in a
storage card, if available.
7. Tap OK when done.
NOTE If you do not wish to save your workbook to a different format,
but would like to change the file name, folder, and location of
your document, simply tap Edit from the command bar, then
tap Rename/Move... from the pop-up menu to make your
changes.
Companion programs
5-11
Securing your Excel document
If your workbook contains sensitive or confidental information, you can
protect it with a password.
To set a password for your workbook:
1. Open the workbook.
2. Tap Edit from the command bar,
then tap Password... to display
the password setting screen.
3. Type a password in the
Password field.
4. Re-type the password in the
Verify Password field.
5. Tap OK when done.
If you have set a password for your
workbook, a password screen
appears asking you to type your
password whenever you try to open
the workbook.
Type your password, then tap OK. If
you type in a wrong password, a
message appears telling you so.
NOTE DO NOT forget your password! You can not open your
workbook unless you type in the correct password.
5-12
Chapter 5
Tips for working in Pocket Excel
Take note of the following when working in large worksheets in Pocket
Excel:
• View in full-screen mode to see as much of your worksheet as
possible. Tap View, then tap Full Screen. To exit full-screen mode, tap
Restore.
• Show and hide window elements. Tap View, then tap the elements to
show or hide.
• Freeze panes on a worksheet. First select the cell where you want to
freeze panes. Tap View, then tap Freeze Panes. You might want to
freeze the top and leftmost panes in a worksheet to keep row and
column labels visible as you scroll through a sheet.
• Split panes to view different areas of a large worksheet. Tap View, then
tap Split. Drag the split bar to where you want it. To remove the split, tap
View, then tap Remove Split.
• Show and hide rows and columns. To hide a row or column, select a
cell in the row or column that you want to hide. Tap Format, then tap
Row or Column, and tap Hide. To show a hidden row or column, tap
Tools, then tap Go To, and type a reference that is in the hidden row or
column. Tap Format, then tap Row or Column, and tap Unhide.
For more information on using Pocket Excel, tap
, then tap Help.
Companion programs
5-13
MSN Messenger
MSN Messenger on your device is an instant messaging program that
allows you to:
• See who is online
• Send and receive instant messages
• Have instant message conversations with groups of contacts
To use MSN Messenger:
You must have a Microsoft Passport™ account or a Microsoft
Exchange e-mail account.
You must have a Passport to use the MSN Messenger Service. If you
have a Hotmail
have obtained either a Microsoft Passport or Microsoft Exchange account,
you are ready to set up your account.
®
or MSN account, you already have a passport. Once you
Sign up for a Microsoft Passport account at http://www.passport.com.
Get a free Microsoft Hotmail e-mail address at http://www.hotmail.com.
To launch MSN Messenger:
1. Tap , then tap Programs.
2. Tap MSN Messenger.
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Chapter 5
Signing up
To sign in to MSN Mesenger service:
1. Tap Tools then tap Sign in... from
the menu.
OR
Simply tap the Tap here to sign
in area.
2. In the sign-in screen, enter your
e-mail address and password.
Tap Sign In.
NOTE If you already use MSN Messenger on your desktop
computer, your contacts will show up on your device without
being added again.
Companion programs
5-15
Working with contacts
The MSN Messenger window shows all of your messenger contacts at a
glance, divided into Online and Not Online categories. From this view,
while connected, you can chat, send an e-mail, block the contact from
chatting with you, or delete contacts from your list using the pop-up menu.
To see others online without being seen, tap My Status in the Tools menu
and select Appear Offline.
If you block a contact, you will appear offline but will remain on the blocked
contact’s list. To unblock a contact, tap and hold the contact, then tap
Unblock on the pop-up menu.
5-16
Chapter 5
Chatting with contacts
Tap a contact name to open a chat window. Enter your message in the text
entry area at the bottom of the screen, or tap My Text to enter a preset
message, then tap Send. To invite another contact to a multi-user chat, tap
Invite in the Tools menu, then tap the contact that you want to invite.
NOTE To switch back to the main window without closing a chat, tap
the Contacts button. To go back to your chat window, tap
Chats and select the person whom you were chatting with.
To know if the contact you are chatting with is responding, look for the
message under the text entry area. For more information on using MSN
Messenger, tap
, then tap Help.
Companion programs
5-17
Windows Media Player for Pocket PC
Use Microsoft® Windows Media Player for Pocket PC to play digital audio
and video files that are stored on your device or on a network. To switch to
Windows Media Player for Pocket PC, tap
, tap Programs, then tap
Windows Media.
Indicates the progress
of the current track
Slide to adjust volume
Tap to mute sound
Tap to play the next track
Tap to play the previous track
Tap to stop
Tap to play or pause
Use Microsoft Windows Media Player on your desktop computer to copy
digital audio and video to your Pocket PC. You can play Windows Media
and MP3 files on your Pocket PC.
For more information on using Windows Media Player for Pocket PC, tap
, then tap Help.
5-18
Chapter 5
Chapter 6
Pocket Internet Explorer
♦♦
♦ Introduction........................................................... 6-2
♦♦
♦♦
♦ Using Pocket Internet Explorer ........................... 6-2
♦♦
Changing View settings...................................................... 6-3
Browsing the Internet ......................................................... 6-3
♦♦
♦ AvantGo Channels................................................ 6-4
♦♦
♦♦
♦ Mobile Favorites folder ........................................ 6-5
♦♦
Favorite links ...................................................................... 6-5
Mobile Favorites ................................................................. 6-5
Viewing mobile favorites and channels .............................. 6-7
Adding/Deleting mobile favorites and folders ..................... 6-8
Pocket Internet Explorer
6-1
Introduction
Use Microsoft Pocket Internet Explorer to view Web or WAP pages in any
of these ways.
• During synchronization with your desktop computer, download your
favorite links and mobile favorites that are stored in the Mobile Favorites
sub-folder in the Internet Explorer on the desktop computer.
• Connect to an Internet service provider (ISP) or network and browse the
Web. To do this, you need to create the connection first. See Chapter 7
for information on creating a connection.
When connected to an ISP or network, you can also download files and
programs from the Internet or intranet.
Using Pocket Internet Explorer
You can use Pocket Internet Explorer to browse mobile favorites and
channels that have been downloaded to your device without connecting to
the Internet. You can also connect to the Internet through an ISP or a
network connection to browse the Web.
To launch Pocket Internet Explorer:
1. Tap , then Internet Explorer
to display the Pocket MSN
services.
New Pocket MSN services
Tap to go back to previous page
Tap to stop/refresh
6-2
Tap to go to Pocket Internet Explorer home
Tap to launch Favorites
Chapter 6
2. Tap the Home button to display
the Pocket Internet Explorer
welcome screen with links to
some useful Web sites.
3. Tap any of the Web site buttons to
go to a specific site.
Changing View settings
To change View settings:
1. Tap View to display a pop-up
menu.
2. Tap Fit to Screen to see all the
screen items at the same time.
3. Tap Address Bar to display the
Web site address bar.
4. Tap and hold Text Size to display
another pop-up menu with a text
size selection. Select your desired
text size for the screen.
Browsing the Internet
To browse the Internet:
1. Set up a connection to your ISP or corporate network using
Connections. See Chapter 7 for details.
2. Do one of the following to connect and start browsing:
• Tap the Favorites button, then tap the favorite that you wish to view.
• Tap View, then Address Bar. Enter the Web address that you want
to visit then tap Go.
Pocket Internet Explorer
6-3
A vantGo Channels
AvantGo is a free interactive service that gives you access to personalized
content and thousands of popular Web sites. You subscribe to AvantGo
channels directly from your device. Then, synchronize your device and
desktop computer, or connect to the Internet to download the content.
For more information, visit the AvantGo web site at http://avantgo.com/
To activate AvantGo:
1. In the ActiveSync window on your
desktop computer, click Options.
2. In the Sync Options tab, check
the box beside the AvantGo item.
Click OK.
ActiveSync automatically updates
the settings and synchronizes
with your device.
NOTE Make sure that your computer is connected to the Internet.
3. When synchronization is
complete, the AvantGo home
page appears on your device.
To launch AvantGo:
1. In Pocket Internet Explorer on
your device, tap the Favorites
button to display your list of
favorites.
2. Tap the AvantGo Channels link
to go directly to the AvantGo
home page and see a few of the
most popular channels.
To add or remove channels:
Tap the Add or Remove link.
6-4
Chapter 6
Mobile Favorites folder
Only items items stored in the Mobile Favorites sub-folder in the Favorites
folder in the Internet Explorer on your desktop computer will be
synchronized with your device. This folder was created automatically when
you installed ActiveSync.
Favorite links
During synchronization, the list of favorite links in the Mobile Favorites
folder on your desktop computer is synchronized with Pocket Internet
Explorer on your device. Both computers are updated with changes made
to either list each time you synchronize. Unless you mark the favorite link
as a mobile favorite, only the link will be downloaded to your device, and
you will need to connect to your ISP or network to view the content. For
more information on synchronization, see ActiveSync Help on the desktop
computer.
Mobile Favorites
If you are using Microsoft Internet Explorer 5.0 or later on your desktop
computer, you can download mobile favorites to your device.
Synchronizing mobile favorites downloads Web content to your device so
that you can view pages while you are disconnected from your ISP and
desktop computer.
Use the Internet Explorer plug-in installed with ActiveSync to create mobile
favorites quickly.
Pocket Internet Explorer
6-5
To create a mobile favorite:
1. In Internet Explorer on your desktop
computer, click Tools then Create
Mobile Favorite.
2. To change the link name, enter a new
name in the Name box.
3. Select your desired update schedule
in Update. This is optional.
4. Click OK. Internet Explorer downloads
the latest version of the page to your
desktop computer.
5. If you want to download the pages that
are linked to the mobile favorite you
just created, in Internet Explorer on the
desktop computer, right-click the
mobile favorite, then click Properties.
In the Download tab, specify the
number of links deep you want to
download. To conserve device
memory, go only one level deep.
6. Synchronize your device and your
desktop computer. Mobile favorites that
are stored in the Mobile Favorites in
Internet Explorer are downloaded to
your device.
NOTE If you did not specify an update schedule in step 3, you will
need to manually download content to keep the information
updated on your desktop computer and device. Before
synchronizing with your device, in Internet Explorer on your
desktop computer, click Tools then Synchronize. Y ou will
see the last time content was downloaded to the desktop
computer, and you can manually download content if needed.
You can add a button to the Internet Explorer toolbar for
creating mobile favorites. In Internet Explorer on your desktop
computer , click View, Toolbars, and Customize.
6-6
Chapter 6
Saving device memory
Mobile favorites take up storage memory on your device. To minimize the
amount of memory used:
• In the settings for the Favorites information type in ActiveSync options,
turn off pictures and sounds, or stop some mobile favorites from being
downloaded to the device. For more information, see ActiveSync Help.
• Limit the number of downloaded linked pages. In Interner Explorer on
your desktop computer, right-click the mobile favorite you want to
change, then click Properties. In the Download tab, specify 0 or 1 for
the number of linked pages you want to download.
Viewing mobile favorites and channels
To view mobile favorites and channels:
1. Tap to display your list of favorites.
Tap the favorite that
you wish to view
Tap to add or delete a
folder or favorite link
2. Tap a Favorites page that you wish to view.
You will see the page that was downloaded the last time you
synchronized with your desktop computer. If the page is not on your
device, the favorite is dimmed. You need to synchronize with your
desktop computer again to download the page to your device, or
connect to the Internet to view the page.
Pocket Internet Explorer
6-7
Adding/Deleting mobile favorites and folders
To add a favorite:
1. Tap to display your list of
favorites.
2. Tap the Add/Delete button to
display the Favorites screen.
3. Tap the Add... button to show the
Add Favorite screen.
4. Type a name for the favorite that
you wish to add in the Name field.
5. Type in the URL address in the
Address (URL) field.
6. Select a folder to place the
favorite from the Create in: box.
7. Tap Add to return to the Favorites
screen, which now shows the
favorite that you added.
To delete a favorite:
1. Tap to display your list of
favorites.
2. Tap the Add/Delete button to
display the Favorites screen.
3. Select the favorite that you wish
to delete, then tap Delete.
4. When prompted to permanently
delete the favorite, tap Yes.
6-8
Chapter 6
To add a folder:
1. Tap to display your list of
favorites.
2. Tap the Add/Delete button to
display the Favorites screen.
3. Tap the New Folder button.
4. Type a name for the folder that
you wish to create.
5. Tap Add to return to the Favorites
screen, which now shows the
folder that you added.
To delete a folder:
1. Tap to display your list of
favorites.
2. Tap the Add/Delete button to
display the Favorites screen.
3. Select the folder that you wish to
delete, then tap Delete.
4. When prompted to permanently
delete the folder, tap Yes.
Pocket Internet Explorer
6-9
6-10
Chapter 6
Chapter 7
Get connected
♦♦
♦ Introduction........................................................... 7-2
♦♦
♦♦
♦ Connect to the Internet ........................................ 7-2
♦♦
♦♦
♦ Connect to Work................................................... 7-3
♦♦
♦♦
♦ Set up connections .............................................. 7-3
♦♦
Modem connections................................................................. 7-3
VPN server connections .......................................................... 7-4
Proxy server settings ............................................................... 7-4
Network card connections........................................................ 7-5
♦♦
♦ End a connection.................................................. 7-6
♦♦
♦♦
♦ Set up a WAP gateway ......................................... 7-6
♦♦
♦♦
♦ Use dialing rules................................................... 7-7
♦♦
♦♦
♦ Infrared (IR) connection ....................................... 7-9
♦♦
Sending information ................................................................. 7-9
Receiving information .............................................................. 7-9
Get connected
7-1
Introduction
You can set up connections to the Internet and corporate network at work
in order to do such activities as browse the Internet or intranet, send and
receive e-mail and instant messages, and synchronize information using
ActiveSync.
Connections can be made using a modem, wireless network, or
network (Ethernet) card. A modem connection can be used to set up
connections with an external modem, or through your mobile phone
network using a cellular line.
Your device has two groups of connection settings: My ISP and My Work
Network. My ISP settings are used to connect to the Internet, and My
Work Network settings can be used to connect to any private network,
such as a corporate network you use at work. Simply fill in the settings and
get ready to start connecting. For more information, see the sections
“Connect to the Internet” or “Connect to Work.”
You may also establish connection to another device with infrared (IR) or
Bluetooth features. For more information, see sections “Infrared (IR)
connection” or “Bluetooth connection.”
Connect to the Internet
To connect to the Internet:
1. Obtain the following information from your ISP: ISP server phone
number, user name, and password.
2. Tap
3. In My ISP, tap Add a new modem connection.
4. Create a modem connection. For more information, see section “Set
up modem connections.”
5. To start the connection, begin using the desired program. For example,
switch to Pocket Internet Explorer and browse a Web page. Your
device automatically connects.
NOTE To set up a network card or wireless network connection to
> Settings > Connections tab > Connections.
your ISP, add a new connection under My Work Network.
7-2
Chapter 7
Connect to Work
1. Obtain the following information from your network administrator:
server phone number, user name, and password.
2. Tap
3. In My Work Network, set up either a modem, network card, wireless
network, or VPN server connection. Refer to the section “Set up
connections” for the procedure.
4. To start the connection, start using a desired program. For example,
switch to Pocket Internet Explorer and browse to a Web page. Your
device automatically starts connecting.
> Settings > Connections tab > Connections.
Set up connections
Modem connections
To set up a modem connection:
Obtain the following information from your ISP or network administrator:
telephone number , user name, password, domain name, and TCP/IP
settings.
If your device does not have access to a mobile phone network, insert a
modem card.
1. Tap > Settings > Connections tab > Connections.
2. To create a new connection, in either My ISP or My Work Network,
tap Add a new modem connection, then follow the instructions in the
New Connection wizard.
3. To view additional information for any screen in the wizard or while
changing settings, tap
NOTE To change modem connection settings in either My ISP or My
Work Network, tap Manage existing connections. Select
the desired modem connection, tap Settings, and follow the
instructions on the screen.
.
Get connected
7-3
VPN server connections
A VPN connection helps you to securely connect to servers, such as a
corporate network, via the Internet. Ask your network administrator for your
user name, password, domain name, TCP/IP settings, and host name or
IP address of the VPN server.
To set up a VPN server connection:
1. Tap > Settings > Connections tab > Connections.
2. To create a new VPN server connection, in My Work Network, tap Add
a new VPN server connection, then follow the screen instructions.
3. To view additional information for any screen in the wizard or while
changing settings, tap
NOTE To change existing settings, in My Work Network, tap
Manage existing connections > VPN tab. Select your
desired VPN connection, tap Settings, then follow the
instructions on the screen.
.
Proxy server settings
If you are connected to your ISP or private network during synchronization,
your mobile device should download the proper proxy settings from your
PC. If these settings are not on your PC or need to be changed, ask your
ISP or network administrator for the proxy server name, server type, port,
type of Socks protocol used, and your user name and password.
To change proxy server settings:
1. Tap > Settings > Connections tab.
2. To create a new connection, in My Work Network, tap Add a new
proxy server.
3. To change proxy server settings, in My Work Network, tap Edit my
proxy server. Select the desired proxy server, and tap Settings.
4. Select This network connects to the Internet and This network uses a
proxy server to connect to the Internet.
5. In the Proxy server box, enter the proxy server name.
6. To change such settings as port number or proxy server type, tap
Advanced and change desired settings.
7-4
Chapter 7
Network card connections
Use a network (Ethernet) card to connect directly to a network. Once
connected, you can view the Internet or intranet, or download e-mail. You
do not need to create a new connection on your device. For more
information, see your network administrator. Make sure to purchase and
configure a network card that is compatible with your device.
To set up a network card:
1. Obtain the following information from your network administrator: user
name, password, and domain name.
2. Insert the network card into your device.
3. The first time you insert the card, Network Settings appears
automatically so that you can configure the network card. If it does not
appear, or to change settings later, tap > Settings > Connections
tab > Connections > Advanced tab > Network Card.
4. If you need to enter specific server information, tap the appropriate
adapter, and then tap Properties. Most networks use DHCP, so you
should not have to change these settings unless your network
administrator instructs you to do so.
5. If necessary, connect the network card to the network by using a
network cable. For information, refer to the documentation that came
with your network card.
6. To start a connection, insert the network card, and begin using a
desired program. For example, switch to Pocket Internet Explorer
and browse a Web page. Your device automatically starts connecting.
If you use your network card with two networks, such as a private
network at work and one at home for the Internet, you need to change
the network to which the network card connects.
NOTE You may need proxy server and VPN connection settings.
For more information, see your network administrator.
Get connected
7-5
End a connection
• When connected via modem or VPN, tap on the navigation bar,
then tap Disconnect.
• When connected via cable or cradle, detach your device from the cable
or cradle.
• When connected via Infrared, move the device away from the other
computer or device.
• When connected via a network (Ethernet) card, remove the card from
your device.
• When connected via a wireless network, switch off the connection.
Set up a W AP gateway
To access WAP sites through Pocket Internet Explorer, configure your
device to use a WAP gateway. Use the following steps to create a new set
of connections to the Internet with WAP gateway settings.
NOTE Some device models do not support the WAP sites viewing
feature.
1. Get the following information from your ISP: ISP server phone number,
user name, and password. Also, contact your mobile phone service
provider and ask for your WAP gateway server name and port number.
2. Tap
3. Tap Edit my proxy server. If a proxy server has not been set up, tap Set
up my proxy server.
4. In Programs that automatically connect to the Internet should
connect using, tap New and enter a name for the ISP connection.
5. On the Proxy Settings tab, select This network connects to the
Internet and This network uses a proxy server to connect to the
Internet.
6. If necessary, in the Proxy server box, enter the proxy server name.
7. Tap Advanced.
> Settings > Connections tab > Connections > Tasks tab.
8. In the WAP box, enter the WAP gateway server name. Under Port,
enter the port number. The most common WAP port number is 9201.
7-6
Chapter 7
9. Create a modem connection. See section “Set up connections.”
If necessary, set dialing rules. See section “Use dialing rules.”
10.If your device does not have a connection to a mobile phone network,
insert a modem card.
Use dialing rules
Additional numbers may need to be dialed depending on your given
location when connecting. For example, if you want to dial from work, a 9
prefix must often be dialed, or an area code is needed.
To avoid creating a new modem connection for each situation, set dialing
rules for the locations from which you connect often. Three dialing
locations, Home, Mobile, and Work, have been created for you, and you
can create more. If a connection cannot be made, your device gives you
an opportunity to change the dialing location.
1. Tap
tab.
2. Tap Select Location.
3. Tap Use dialing rules.
4. Select a location.
• Home - Dials the number as a local call without a 9 prefix.
• Work - Dials the number as local call with the 9 prefix.
NOTE To create a new location, tap New and follow the directions
> Settings > Connections tab > Connections > Advanced
on the screen. To view additional information at any time,
tap .
Get connected
7-7
Infrared (IR) connection
By default, your device detects incoming infrared (IR) beams and prompts
you to accept them. If you do not want your device to detect or receive
beans, clear the Receive all incoming beams check box.
To set the Beam options:
1. Tap , then Settings.
2. Tap the Connections tab.
3. Tap the Beam icon to display the
Settings screen.
4. Make your desired change and tap OK.
5. To receive an infrared beam from this screen, tap the link at the
bottom. Your device automtically looks for another device using
infrared.
7-8
Chapter 7
Sending information
To send information:
1. Switch to the program where you
created the item that you want to
send, and locate that item in the
list.
2. Align the IR ports so that they are
unobstructed and within a close
range.
3. Tap and hold the item, then tap
Beam File... on the pop-up menu.
NOTE You can also send items, but not folders, from File Explorer.
Tap and hold the item that you want to send, then tap Beam
File on the pop-up menu.
Receiving information
To receive information:
1. Align the IR ports so that they are unobstructed and within a close
range.
2. Have the owner of the other device send the information to you. Your
device automatically receive the information.
Get connected
7-9
7-10
Chapter 7
Appendix
Notices
♦♦
♦ Federal Communications Commission
♦♦
Statement ..............................................................A-2
♦♦
♦ Canadian Department of Communications
♦♦
Statement ..............................................................A-2
♦♦
♦ UL Safety Notices .................................................A-3
♦♦
Notices
A-1
Federal Communications Commission Statement
This device complies with Part 15 of the FCC Rules. Operation is subject to the following two
conditions:
1) This device may not cause harmful interference, and
2) This device must accept any interference received, including interference that may cause
undesired operation.
This device and its antenna must not be co-located or operating in conjunction with any other
antenna or transmitter.
This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable
protection against harmful interference in a residential installation. This equipment generates,
uses and can radiate radio frequency energy and, if not installed and used in accordance with
manufacturer’s instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular installation. If this
equipment does cause harmful interference to radio or television reception, which can be
determined by turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment to an outlet on a circuit different from that to which the receiver is
connected.
• Consult the dealer or an experienced radio/TV technician for help.
WARNING! The use of shielded cables for connection of the monitor to the
graphics card is required to assure compliance with FCC regulations.
Changes or modifications to this unit not expressly approved by the
party responsible for compliance could void the user’s authority to
operate this equipment.
Canadian Department of Communications Statement
This digital apparatus does not exceed the Class B limits for radio noise emissions from digital
apparatus set out in the Radio Interference Regulations of the Canadian Department of
Communications.
This class B digital apparatus complies with Canadian ICES-003.
A-2
Appendix
UL Safety Notices
Required for UL 1459 covering telecommunications (telephone) equipment intended to be
electrically connected to a telecommunication network that has an operating voltage to ground that
does not exceed 200V peak, 300V peak-to-peak, and 105V rms, and installed or used in
accordance with the National Electrical Code (NFP A 70).
When using the Pocket PC, basic safety precautions should always be followed to reduce the risk
of fire, electric shock, and injury to persons, including the following:
• Do not use the Pocket PC near water, for example, near a bath tub, wash bowl, kitchen sink
or laundry tub, in a wet basement or near a swimming pool.
• Do not use the Pocket PC during an electrical storm. There may be a remote risk of electric
shock from lightning.
• Do not use the Pocket PC in the vicinity of a gas leak.
Required for UL 1642 covering primary (nonrechargeable) and secondary (rechargeable) lithium
batteries for use as power sources in products. These batteries contain metallic lithium, or a lithium
alloy , or a lithium ion, and may consist of a single electrochemical cell or two or more cells
connected in series, parallel, or both, that convert chemical energy into electrical energy by an
irreversible or reversible chemical reaction.
• Do not dispose the Pocket PC battery pack in a fire, as they may explode. Check with local
codes for possible special disposal instructions to reduce the risk of injury to persons due to fire
or explosion.
• Do not use power adapters or batteries from other devices to reduce the risk of injury to
persons due to fire or explosion. Use only UL certified power adapters or batteries supplied by
the manufacturer or authorized retailers.
Replaceable batteries
If an equipment is provided with a replaceable batterym and if replacement by an incorrect type
could result in an explosion (e.g. with some lithium batteries), the following applies:
– if the battery is placed in an OPERA T OR ACCESS AREA, there shall be a marking close
to the battery or a statement in both the operating and the servicing instructions;
– if the battery is placed elsewhere in the equipmen, there shall be a marking close to the
battery or a statement in the servicing instructions.
The marking or statement shall include the following or similar text:
RISK OF EXPLOSION IF BATTERY IS REPLACED
BY AN INCORRECT TYPE.
DISPOSE OF USED BATTERIES ACCORDING
Compliance is checked by inspection.
CAUTION
THE INSTRUCTIONS
Operator access with a tool
If a TOOL is necessary to gain access to an OPERATOR ACCESS AREA, either all other
compartments within that area containing a hazard shall be inaccessible to the OPERA T OR by the
use of the same TOOL, or such compartments shall be marked to discourage OPERATOR access.
An acceptable marking for an electric shock hazard is (ISO 3864, No. 5036)
Equipment for restricted access locations
For equipment intended only for installation in a RESTRICTED ACCESS LOCATION, the
instalation instructions shall contain a statement to this effect.
Notices
A-3
A-4
Appendix
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