ASUSTeK Computer 777 Users Manual

SYNCHRONISING INFORMATION

3 Press Menu (right softkey) and

select Add Server Source.

4 Enter the server address.

5 Check the This server requires an

encrypted (SSL) connection box if

your server uses an encrypted connection. In most cases, this box should be checked.

6 Press Next (right softkey).

7 Enter the username and password you

use to access your corporate mail

server, and enter the Exchange server domain.

NOTE You can’t see your password as you

enter it, so be careful. Be sure Caps Lock and Option Lock are not on unless you need them. For info on how to enter characters, see Entering lowercase and uppercase letters and Entering numbers, punctuation, and symbols.

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The Exchange server settings are casesensitive. Be sure to enter uppercase and lowercase letters properly.

8 Check the Save password box.

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If you found out from your system administrator that it is not OK to store your password, don’t check the Save password box; you must synchronise manually (see Initiating a wireless sync manually

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If you check this box and later change your Exchange password, you need to repeat the steps in this procedure and enter the new password. You cannot synchronise wirelessly until you update the password.

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9 Press Next (right softkey) and

check the boxes for the types of information you want to synchronise with the Exchange server.

server begins automatically. A status bar appears onscreen indicating sync progress.

You can set a schedule for synchronisation to take place anytime info is updated on either your smartphone or the server or at certain intervals (see Setting the synchronisation schedule), or allow synchronisation to take place only when you initiate it manually (see Initiating a wireless sync manually).

10 (Optional) Highlight an item, press

Menu (right softkey), and then

select Settings to change the synchronisation settings for that type of information. Settings are not available for all items.

Setting the synchronisation schedule

You can set a synchronisation schedule in either of the following situations:

If you use Microsoft Exchange Server 2007 or Microsoft Exchange Server 2003 with Service Pack 2: By default, wireless

sync takes place anytime info is updated

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To automatically download more of an

incoming email message than the default setting, select E-mail in step 10 and select a higher number from the Download size limit list. If you don’t increase this setting, you can manually download the rest of the message at your convenience.

on either your smartphone or the server using Direct Push Technology. To save battery life, however, you can set synchronisation to take place at intervals that you specify.

If you use Microsoft Exchange Server 2003 that is not upgraded to Service

11 Press Finish (left softkey).

Pack 2: By default, wireless sync does not

Synchronisation with your Exchange

SETTING UP WIRELESS SYNCHRONISATION

SYNCHRONISING INFORMATION

take place automatically. Set a synchronisation schedule to have sync take place either anytime info is updated on your smartphone or the server, or at certain intervals.

1 Press Home , and then press

Centre .

2 Select Applications , and then

select ActiveSync .

3 Press Menu (right softkey) and

select Schedule.

4 Set any of the following options:

Peak times: Sets the frequency for

high-traffic time periods such as when you are at work or when email volume is high.

Off-peak times: Sets the frequency for low-traffic time periods such as late at night.

Use above settings when roaming: Sets the frequency while you are roaming outside your network operator’s network. You should keep this box checked to ensure that wireless sync works properly.

Send/receive when I click Send: Sets whether items are sent as soon as you select Send in the Inbox application, or whether they are held until the next synchronisation.

5 Press Done (left softkey).

Initiating a wireless sync manually

If you want to control exactly when a wireless sync takes place, or if it is not OK to store your corporate email password on your smartphone, you can initiate sync manually.

1 To set up manual sync, follow the

preceding procedure, Setting the synchronisation schedule. In the Peak times and Off-peak times lists, select

Manual.

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SYNCHRONISING INFORMATION

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2 To initiate a manual sync, press

Home , and then press Centre .

3 Select Applications , and then

select ActiveSync .

4 Press Sync (left softkey).

Setting up your

have a backed-up and up-to-date copy of important info.

Before you can synchronise, you need to install your desktop sync software and connect the USB sync cable to your computer. Even if you already have desktop sync software installed on your computer, you must install the software that came with your smartphone on the Windows Mobile Getting Started CD.

computer for synchronisation

Even if you are synchronising email, contacts, calendar events, and tasks directly with Exchange Server 2003 or 2007, we recommend that you install the desktop sync software from the Windows Mobile Getting Started CD so that you can sync your smartphone directly with your computer. Why? Using the desktop sync software enables you to synchronise additional info such as pictures, videos, music files, Microsoft Office files, and notes, so you can create and work on files on your smartphone and then sync changes to your computer, where you then

System requirements

Your computer must meet the following minimum system requirements:

• Windows XP Service Pack 2 or

Windows Vista (later versions may also be supported)

• 32MB of available memory (RAM)

• 170MB of free hard disk space

• CD drive

• Available USB port

• USB sync cable (included with your

smartphone)

• Adobe Flash Player (required to run the

installation program)

SETTING UP YOUR COMPUTER FOR SYNCHRONISATION

SYNCHRONISING INFORMATION

TIP

If you do not have Adobe Flash Player on your computer, you can download it for free from a

dobe.com.

Installing ActiveSync desktop software: Windows XP

If you have a Windows XP computer, the desktop sync software is called ActiveSync desktop software. The Windows Mobile Getting Started CD recognises that you have a Windows XP computer and automatically directs you to install ActiveSync desktop software. On your smartphone, the sync application is called ActiveSync.

BEFORE YOU BEGIN If you are installing

the software on a computer at work, make sure your company allows you to install new software. Contact your company’s IT department for help.

1 Close any applications that are currently

running on your computer, including those running in the background. Your computer must have all its resources available to install the software.

2 Insert the Windows Mobile Getting

Started CD into the CD drive on your computer.

3 Follow the installation instructions that

appear on both your computer and your smartphone.

During installation, you connect your smartphone to your computer and sync for the first time. Be sure to watch what’s happening on both your computer and your smartphone. For more info, see C

onnecting your smartphone to your computer and Synchronisa

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During software installation, you can select an option to synchronise email, contacts, calendar events, and tasks directly with Microsoft Exchange Server 2003 or

2007. If you choose this option, you are prompted to enter your mail server address and domain name and your Exchange server account username and password.

tion.

Installing Windows Mobile Device Center: Windows Vista

If you have a Windows Vista computer, the desktop sync software is called Windows

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Mobile Device Center. The Windows Mobile Getting Started CD recognises that you have a Windows Vista computer and automatically directs you to install Windows Mobile Device Center. On your smartphone, the sync application is called ActiveSync.

BEFORE YOU BEGIN If you are installing

the software on a computer at work, make sure your company allows you to install new software—for example, that you have Administrator privileges. Contact your company’s IT department for help.

7 Make sure the Windows Mobile

Device Center box is checked, and click Install.

8 Follow the installation instructions that

appear on both your computer and your smartphone.

During installation, you connect your smartphone to your computer and sync for the first time. Be sure to watch what’s happening on both your computer and your smartphone. For more info, see C

onnecting your smartphone to your computer and Synchronisa

tion.

1 Close any applications that are currently

running on your computer, including those running in the background. Your computer must have all its resources available to install the software.

2 Insert the Windows Mobile Getting

Started CD into the CD drive on your computer.

3 If prompted, click RunStart.exe.

4 Click Continue.

5 Select your language and click Next.

6 Select Setup and Installation.

Using the desktop sync software

After you install the desktop sync software, synchronisation happens automatically anytime you connect your smartphone to your computer, as described in the next section. You can also open the desktop sync software window on your computer to perform the following tasks:

• Install applications from your computer

to your smartphone (see Installing applications from your computer) or to an expansion card inserted into the

SETTING UP YOUR COMPUTER FOR SYNCHRONISATION

SYNCHRONISING INFORMATION

expansion card slot on your smartphone (see Installing applications onto an expansion card)

• Change which applications synchronise

• In ActiveSync desktop software on a

Windows XP computer, enter settings to synchronise wirelessly with Microsoft Exchange Server 2003 or 2007

DID YOU KNOW

applications synchronise (see C applications sync) and enter settings to synchronise wirelessly (see Setting up wireless synchronisation) in the ActiveSync app on your smartphone. Whether you enter changes on your smartphone or on your computer, the changes are transferred to the other location the next time you synchronise.

You can also change which

hanging which

To open the desktop sync software, do one of the following:

Windows XP: To open the ActiveSync desktop software window, double-click the ActiveSync icon in the taskbar in the lower-right corner of your computer screen.

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If the ActiveSync icon does not appear in

the taskbar, go to Start, navigate to

Programs, and then select Microsoft ActiveSync to open the ActiveSync window.

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You can enter a setting to have the ActiveSync window open automatically when you connect your computer and your smartphone. In the ActiveSync window, select File > Connection Settings, and then check the Open ActiveSync when my

device connects box.

Windows Vista: To open Windows Mobile

Device Center, click Start > All Programs > Windows Mobile Device Center.

Desktop software installation also creates a folder for your smartphone on your computer. When your smartphone is connected to your computer, opening My Computer or Windows Explorer (Windows XP) or Computer (Windows Vista) displays an icon representing your smartphone. Double-clicking this icon displays folders containing items you synchronised, such as music files, pictures, and videos.

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Connecting your smartphone to your computer

NOTE If you’re transferring info from a

previous Windows Mobile a Palm OS

device, you can learn more

device or from

about how to move content, such as pictures, music, and files, to your smartphone by going to go.palm.com/ treo500v.

1 Prepare the AC charger by connecting

the adapter that fits the wall outlet you’re going to use.

sockets to the left on the bottom of the smartphone.

5 Connect the charger cable to the

remaining socket on the bottom of your smartphone.

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To charge your smartphone, connect the AC charger to the connector on the bottom of the smartphone. Your smartphone also charges when it is connected to your computer using the sync cable.

DID YOU KNOW

indicator light that glows when the charger is connected to a power source.

The AC charger contains an

2 Plug the AC charger into a wall outlet.

3 Plug the USB sync cable into an

available USB port or into a powered USB hub on your computer.

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For best performance, plug your sync cable directly into a USB port on your computer. If your computer has USB ports on both the front and back, we suggest using the back port. If you use a USB hub, make sure it’s a powered hub.

4 Connect the sync cable to your

smartphone by inserting it into the two

SETTING UP YOUR COMPUTER FOR SYNCHRONISATION

SYNCHRONISING INFORMATION

USB sync

cable

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Synchronising using the sync cable

Every time you connect your smartphone to your computer, the desktop sync software automatically turns on and

checks whether changes you made on the computer or on the smartphone need to be synchronised.

• Connect your smartphone to your

computer (see C smartphone to your computer).

SYNCHRONISING USING THE SYNC CABLE

onnecting your

SYNCHRONISING INFORMATION

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BEFORE YOU BEGIN Do the following:

• Make sure your computer is equipped

with Bluetooth wireless technology.

• If you have not already done so, install

the ActiveSync Plug-in for Bluetooth wireless technology from the Windows Mobile Getting Started CD. The plug-in is installed on your computer and is needed to synchronise over a Bluetooth connection with your smartphone.

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If you have any problems synchronising, see Synchronisa

tion for troubleshooting

suggestions.

Other ways to synchronise

To install the plug-in for Bluetooth technology, insert the Windows Mobile Getting Started CD into your computer’s CD drive, and select Add Programs (Windows XP) or Bonus Software (Windows Vista). Select the plug-in option and follow the onscreen instructions.

1 Do one of the following:

Windows XP: On your computer, right-click the ActiveSync icon in

Synchronising over a Bluetooth connection

You can synchronise your computer and smartphone using Bluetooth wireless technology.

the taskbar in the lower-right corner of the screen, and select Connection

Settings.

Windows Vista: Click Start > All Programs > Windows Mobile Device

OTHER WAYS TO SYNCHRONISE

SYNCHRONISING INFORMATION

Center. Select Connect without setting up your device, and then select Connection settings.

2 Check the Allow connections for one

of the following box, and then select Bluetooth.

3 On your smartphone, press

Home , and then press Start (left softkey).

4 Navigate to the My Settings content

list and press All Settings (right softkey).

5 Select Connections, and then select

Bluetooth.

6 Press Menu (right softkey) and

select Turn On Bluetooth if it is not already on.

7 Press Home , and then press

Centre .

8 Select Applications , and then

select ActiveSync .

9 Press Menu (right softkey) and

select Connect via Bluetooth.

10 If this is the first time you’re making a

Bluetooth connection to this computer, follow the onscreen prompts to set up a

Bluetooth partnership with this computer. See C

onnecting to devices with Bluetooth® wireless technology for more information on partnerships.

11 Select Sync.

12 When synchronisation has finished,

press Menu (right softkey) and select Disconnect Bluetooth.

Synchronising with multiple computers

You can set up your smartphone to synchronise with up to two computers as well as with Exchange Server 2003 or

2007. When synchronising with multiple computers, the items that you synchronise appear on all the computers.

For example, if you set up to sync your smartphone with two computers named C1 and C2, when you sync Contacts and Calendar on your smartphone with both computers, you get the following results:

• The contacts and calendar

appointments that were on C1 are now also on C2.

• The contacts and calendar

appointments that were on C2 are now also on C1.

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OTHER WAYS TO SYNCHRONISE

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• The contacts and calendar

appointments from both computers are on your smartphone.

NOTE Microsoft

Office Outlook® E-mail

can synchronise with only one computer.

Setting synchronisation options

Changing which applications sync

You must select sync options if you want to synchronise notes, pictures, and other types of files.

1 Press Home , and then press

Centre .

2 Select Applications , and then

select ActiveSync .

3 Press Menu (right softkey) and

select Options.

4 Do any of the following:

• Check the box next to any items you

want to synchronise. If you cannot check a box, you might have to uncheck a box for the same information type elsewhere in the list.

• Uncheck the box next to any items

you want to stop synchronising.

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To end the sync relationship between your smartphone and a computer so that items are no longer synchronised with that computer, highlight the computer name on the Options screen, press Menu (right action key), and then select Delete.

• Highlight an item and then select

Settings to customise the

SETTING SYNCHRONISATION OPTIONS

SYNCHRONISING INFORMATION

settings for that item. Settings are not available for all items.

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For detailed information on synchronising Word documents, Excel spreadsheets, and PowerPoint presentations, see Synchronisi your Microsoft Office files. For detailed information on synchronising pictures, videos, and music files, see Synchronisi files.

ng your media

Stopping synchronisation

If you ever need to manually stop synchronisation, follow these steps:

1 Press Home , and then press

Centre .

2 Select Applications , and then

select ActiveSync .

3 Press Stop (left softkey).

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SETTING SYNCHRONISATION OPTIONS

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SETTING SYNCHRONISATION OPTIONS

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Your email

You already know how efficient email is for staying in touch. Now your Palm

Tre o™ 500v smartphone brings you a new level of convenience: email on the go. Enjoy the ease and speed of communicating with friends, family, and colleagues anywhere you can access your network operator’s data network.

You can send photos to your friends and family, or create Microsoft Word or Excel files and send them to your colleagues. You can also receive attachments to view and edit at your convenience.

Benefits

• Receive photos, sound files, Word

and Excel files, and more

• Attach and send files of almost any

type

• Save messages from your

computer to view at a convenient time

In this chapter

Setting up email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Sending and receiving messages . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Working with email messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Working with meeting invitations . . . . . . . . . . . . . . . . . . . . . . . . . . 112

YOUR EMAIL

Setting up email

personal email service, which you can use to access one or more email accounts, already installed. You can also use other

BEFORE YOU BEGIN

• Before you use your smartphone to

send or receive messages, consult your network operator for pricing and availability of email services and data rate plans.

• Make sure your phone is on and you’re

inside a coverage area before you send or receive messages.

applications on your smartphone to access the many kinds of email you may use: corporate, ISP, and web-based (like Gmail and Yahoo! Mail). Before you can send and receive email on your smartphone, you need to decide which type of email account you want to access. The setup process is different for each email account type, so it is very important that you select the correct type.

Entering settings for an email account

Depending on your network operator, your smartphone may come with the MyMail

Email account type Type of email you can access How to set up

POP/IMAP You can obtain email from an

ISP or Internet email account such as EarthLink, or from a small business or corporate Internet email account.

See Setting up a personal email account using the MyMail service, Setting up a POP/IMAP account: Common email providers, or Setting up a POP/IMAP account: Other email providers.

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SETTING UP EMAIL

YOUR EMAIL

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Email account type Type of email you can access How to set up

Microsoft Exchange server

You can retrieve corporate email using a Microsoft Exchange server. You can access email wirelessly if your company is using Microsoft Exchange ActiveSync

See Setting up wireless synchronisation.

You may need to check with your IT organisation to ensure that Exchange ActiveSync supported and to obtain the

configuration settings.

Hotmail You can use Windows Live to

See Using Windows Live access mail from your web-based Hotmail account

Free web-based email

You can access mail from Yahoo! and other free web-based systems.

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Some web-based email providers such as Yahoo! and Gmail allow you to configure your email account so that you can access it from the email application on your smartphone instead of from the web browser. Check the provider’s website for information.

Check with your network operator for availability.

1 Press Home , and then press

Access the email website directly using your smartphone’s web browser.

Left to open the Message Centre content list

2 Select MyMail.

Setting up a personal email account using the MyMail service

BEFORE YOU BEGIN The MyMail service

3 Select the Welcome to Vodafone! Set

up your MyMail account message.

4 Select the link within the message.

is not supported by all Vodafone operators.

SETTING UP EMAIL

YOUR EMAIL

5 If prompted, press Ye s (left

softkey) to go the web page.

6 Follow the instructions for setting up

your MyMail email account.

Setting up a POP/IMAP account: Common email providers

Follow this procedure if you have a common email provider such as AOL, EarthLink, or Yahoo!. If you are setting up the Inbox application to work with your corporate email account, or you have a less-common email provider, see S

etting up a POP/IMAP account: Other email providers.

BEFORE YOU BEGIN Ask your email

provider or system administrator for your account username and password if you don’t know them.

1 Press Home , and then press

Centre .

2 Select Messaging <ICON>, and then

select New Email Account.

3 Enter the email address that you want

to set up. Check the box to have the setup process get your account settings from the Internet.

4 Press Next (right softkey).

5 If the setup process finds your account

settings, press Next (right softkey).

If the setup process does not find your account settings, go to S

etting up a POP/IMAP account: Other email providers and continue with step 6 of that procedure.

6 Enter your name and, if you want,

change your account display name to something meaningful. For example, if this is your work email account, you can change the display name to “Work” or your company’s name.

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SETTING UP EMAIL

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YOUR EMAIL

7 Press Next (right softkey).

8 Enter your account username and

9 If you want your password entered

10 Press Next (right softkey).

11 (Optional) Select either of the following:

SETTING UP EMAIL

password.

automatically, check the Save password box. If you want to enter your password each time you access this account, do not check this box.

DID YOU KNOW

box makes it easier to check your email, because you don’t have to enter your password each time. Leaving the box unchecked keeps your email more secure, because no one can download messages without entering your password.

Checking the Save password

Automatic Send/Receive: Change the

time interval for automatically downloading email, from every 5 minutes to once a day. If you do not want to automatically download messages, select Manually.

Review all download options: Select this option to change download settings; see C

hanging email download

settings for information.

12 Press Finish (right softkey). If

prompted, select OK to download messages for this account now.

Setting up a POP/IMAP account: Other email providers

You can set up an account to send and receive email messages using an email account that you have with an Internet

YOUR EMAIL

service provider (ISP), an email account that you access using a VPN server connection (such as a work account; see C

onnecting to a VPN), or any other IMAP

or POP email account.

BEFORE YOU BEGIN Work with your

email provider or system administrator to gather the following info:

• Account type (POP3 or IMAP)

• Mail server name for receiving mail

• Your username and password

• Any special security requirements

1 Press Home , and then press

Centre .

2 Select Messaging <ICON>, and then

select New Email Account.

3 Enter the email address that you want

to set up. Check the box if you want the setup process to try to get your account settings from the Internet.

4 Press Next (right softkey).

5 If you did not check the box in step 4 or

the setup process does not find account settings, press Next (right softkey).

If you did check the box and the account setup process finds your account settings, go to S

etting up a POP/IMAP account: Common email providers and continue with step 6 of that procedure.

6 If prompted, select either of the

following as your email provider:

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SETTING UP EMAIL

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YOUR EMAIL

Internet email: Select this option if you access email from any type of email account except a corporate account that uses an Exchange mail server.

Exchange server: Select this option if you access email from a corporate email account using an Exchange server.

7 Press Next (right softkey).

8 Enter your name and, if you want,

change your account display name to something meaningful. For example, if this is your work email account, you can change the display name to “Work” or your company’s name.

9 Press Next (right softkey).

10 Enter the name of the incoming mail

server.

11 Select the Account type list, and then

select POP3 or IMAP.

12 Press Next (right softkey).

13 Enter your account username and

password.

SETTING UP EMAIL

YOUR EMAIL

14 If you want your password entered

automatically, check the Save password box. If you want to enter your password each time you access this account, do not check this box.

DID YOU KNOW

TIP

For a corporate email account, ask your system administrator if it is OK to store your corporate email password on your smartphone (for increased security, you may need to enter your password each time you access your email). If it is not OK, don’t check the Save password box.

Checking the Save password

15 Press Next (right softkey).

16 If you receive an alert that your network

operator has already customised the outgoing mail server settings, press OK (left softkey to close the alert, and then press Next (right softkey) on the outgoing mail server settings screen. Do not enter or change anything on the screen.

If you do not receive an alert, go to Entering outgoing server settings

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If you do not receive an alert, and if your incoming mail requires SSL, you set that option with the outgoing server settings. See Entering outgoing server settings the Require SSL for Incoming email box on the Advanced Server Settings screen.

and check

17 (Optional) Select either of the following:

Automatic Send/Receive: Change the

time interval for automatically downloading email, from every 5 minutes to once a day. If you do not want to automatically download messages, select Manually.

Review all download options: Select this option to change download

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SETTING UP EMAIL

YOUR EMAIL

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settings; see Changing email download settings for information.

18 Press Finish (right softkey). If

prompted, select OK to download messages for this account now.

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To delete an email account or to edit account settings—for example, if you need to change the name of the outgoing mail server—press Home, press Centre on the 5-way, and then press Messaging. To delete an account, highlight the account you want, press Menu (right action key), and then select Delete. (To delete an Outlook Email account, use the ActiveSync application.) To edit an account, highlight the account you want, press Menu (right action key), and then select Settings. Go through the screens to change the settings you want to edit.

Entering outgoing server settings

If, during account setup, you do not receive an alert saying that your network operator has set the outgoing mail options, you need to manually enter these settings.

BEFORE YOU BEGIN Work with your

email provider or system administrator to gather the following info:

• Mail server name for sending mail

• Any special security requirements

1 On the screen for entering outgoing

mail settings, select the correct settings for the following:

Outgoing (SMTP) mail server: Enter the server name.

Outgoing server requires authentication: Check the box if your

outgoing mail server requires authentication.

Use the same user name and password for sending email: Check

SETTING UP EMAIL

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ASUSTeK Computer 777 Users Manual

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Frequently Asked Questions

User Manual