Adrian Empire STEWARD User Manual

The Adrian Empire, Inc.

IMPERIAL ESTATES WRIT #3

STEWARD'S MANUAL

JUNE 1992

AMENDED NOVEMBER 2001

© 2002 The Adrian Empire Inc., all rights reserved.

Anyone is welcome to point out any error or omission that they may find.

Imperial Steward [e-mail]

Empress [e-mail]

Emperor [e-mail]

Page 2 of 2 Imperial Estates Writ 3: Steward's Manual
as adopted June 1992, amended November 2001

T

ABLE OF CONTENTS

Preface............................................................................................................................................................... 3

I. Civil Duties..............................................................................................................................................4

A. Imperial Steward.............................................................................................................................4

B. Steward of a Chartered Subdivision ...............................................................................................4

II. Parliamentary Duties................................................................................................................................ 5

A. Imperial Steward.............................................................................................................................5

B. Steward of a Chartered Subdivision ...............................................................................................5

III. Procedures................................................................................................................................................5

A. Opening a checking account for the chartered subdivision ............................................................5

B. Authorization for expenditure of funds .......................................................................................... 6

C. Registration of members.................................................................................................................6

D. Receipt of dues................................................................................................................................6

E. Upgrade of Membership ................................................................................................................. 6

F. Disbursement of dues...................................................................................................................... 6

G. Accounting policies ........................................................................................................................ 6

H. Reports and Documents to be prepared by a Steward of a Chartered Subdivision.........................7

1. Original bank statements........................................................................................................7

2. Income and Expense Journals................................................................................................ 7

3. Updated Register.................................................................................................................... 7

4. Check for Dues ......................................................................................................................7

5. Expiration List ....................................................................................................................... 7

6. Membership Activity List...................................................................................................... 8

7. Inventory of Chattel Goods.................................................................................................... 8

I. Inventory of Chattel Goods................................................................................................................... 8

Imperial Estates Writ 3: Steward's Manual Page 3 of 3
as adopted June 1992, amended November 2001

P

REFACE

Unto the Stewards of the Chartered Subdivisions, Greetings.

I have been commanded by the Her Imperial Majesty to compile and produce a manual listing the duties of the
Steward and the procedures used by the Stewards. As with any human endeavor it has to start somewhere and then
evolve as the needs change. So in someone's immortal words "Hear, tremble, and obey".

The duties of the Imperial Steward are stated as follows in the Imperial By-Laws:

THE STEWARD. The Steward is responsible for the legal obligations and finances of the Adrian Empire or
chartered subdivision. [NOTE: Refer to the Bylaws

As you can see this is a one liner, it does however, place a great deal of responsibility on the Stewards.
Hopefully the following material will help you to carry out the duties of the Steward's Office. I have set down the list
of duties for the Imperial Steward and the Stewards of Chartered Subdivisions, followed by the procedures needed to
run the ministry. There are sample forms included for your use, which may be changed from time to time as needed, if
you come up with a better way to do something or you have to do something different to comply with the laws of the
state you are in, send it to the Imperial Steward.

The responsibility for the legal obligations means that you, the Steward, are the one who pays the bills. Only
the Estates General can authorize and approve the expenditure of funds, the Crown/Ruling Noble can authorize
expenditure of funds (which the Estates General must approve at the next estates meeting, if they do not approve of
the expenditure the money must be reimbursed to the treasury by the Crown/Ruling Noble), and the Steward is the
only one who can pay the bills. DO NOT write a check without written authorization of the Crown/Ruling Noble or
the Estates General, otherwise you will be reimbursing the treasury. Remember that the funds in the treasury belong to
the members of the Empire/Chartered Subdivision.

for a current and complete description of duties.]

The responsibility for the finances means that you, the Steward, must help insure that there is sufficient
money in the treasury to cover the expenditures incurred, in other words make sure that the Crown/Ruling Noble and
the Estates General know how much money is in the treasury, how much is already committed to other expenses, and
how much is available to spend. Do not count on any money that has not been paid, it may not come in. If you have
any questions do not hesitate to call, I will provide you with all the help that I can. Good luck and may all of your
accounts balance.

Yours in Service,

Sir Terrance de Coirnoir, Imperial Steward in the reign of Her Imperial Majesty, Lyonene.