Xerox VERSALINK B600V_DN Manual

Name: Xerox VERSALINK B600V_DN
Brand: Xerox
SKU: 10582768
Rating: 5 (1 reviews)

5 (1)

Version 1.4 October 2019 702P06233

Xerox® VersaLink® Series

Multifunction and Single Function

Printers

System Administrator Guide

© 2019 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design®, VersaLink™, and Xerox Extensible Interface Platform® are trademarks of Xerox Corporation in the United States and/or other countries.

Adobe®, Adobe PDF logo, Reader®, Adobe® Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and PostScript® are trademarks or registered trademarks of Adobe Systems, Inc.

Apple®, Bonjour®, EtherTalk™, TrueType®, iPad®, iPhone®, iPod®, iPod touch®, AirPrint® and the AirPrint Logo®, Mac®, Mac OS®, and Macintosh® are trademarks or registered trademarks of Apple Inc. in the U.S. and other countries.

Google Cloud Print™ web printing service, Gmail™ webmail service, and Android™ mobile technology platform are trademarks of Google, Inc.

HP-GL®, HP-UX®, and PCL® are registered trademarks of Hewlett-Packard Corporation in the United States and/or other countries.

Microsoft®, Windows Vista®, OneNote®, Windows®, and Windows Server® are registered trademarks of Microsoft Corporation in the United States and other countries.

Novell®, NetWare®, NDPS®, NDS®, IPX™, and Novell Distributed Print Services™ are trademarks or registered trademarks of Novell, Inc. in the United States and other countries.

SGI® and IRIX® are registered trademarks of Silicon Graphics International Corp. or its subsidiaries in the United States and/or other countries.

McAfee®, ePolicy Orchestrator®, and McAfee ePO™ are trademarks or registered trademarks of McAfee, Inc. in the United States and other countries.

UNIX® is a trademark in the United States and other countries, licensed exclusively through X/ Open Company Limited.

Table of Contents

1 Introduction .............................................................................................................................	11
Overview................................................................................................................................	12
Configuring the Printer...........................................................................................................	13
More Information ..................................................................................................................	14
2 Initial Setup .............................................................................................................................	15
Physically Connecting the Printer ...........................................................................................	16
Using the Installation Wizard.................................................................................................	17
Configuration Report .............................................................................................................	18
Printing the Configuration Report.....................................................................................	18
Downloading the Configuration Report from the Embedded Web Server ..........................	18
Remote Control Panel ............................................................................................................	19
Accessing Administration and Configuration Settings.............................................................	20
Accessing the Control Panel as a System Administrator ....................................................	20
Accessing the Embedded Web Server as a System Administrator ......................................	20
Changing the System Administrator Password .................................................................	21
Initial Setup at the Control Panel ...........................................................................................	22
Setting the Measurement Units .......................................................................................	22
Setting the Date and Time...............................................................................................	22
Setting the Sounds at the Control Panel ...........................................................................	22
Installing a Software Feature at the Control Panel ...........................................................	23
Initial Setup in the Embedded Web Server .............................................................................	24
Assigning a Name and Location to the Printer..................................................................	24
Displaying the IPv4 Address on the Home Screen.............................................................	24
Restricting Access to the Printer .......................................................................................	24
Selecting Apps to Appear on the Control Panel.................................................................	26
Setting the Date and Time...............................................................................................	26
Setting the Sounds Using the Embedded Web Server .......................................................	27
Supplies Plan Activation Code ..........................................................................................	27
Configuring Ethernet Options...........................................................................................	28
Configuring USB Settings.................................................................................................	28
Connecting the Printer to Wireless Networks ..........................................................................	29
Connecting to a Wireless Network from the Control Panel ................................................	29
Connecting to a Wireless Network Using the Embedded Web Server ................................	30
Setting Up the Printer for Wireless LAN WPA Enterprise Encryption ..................................	32
Connecting to Wi-Fi Direct ...............................................................................................	32
Disabling Wireless Networking from the Control Panel .....................................................	33
Assigning a Network Address ...........................................................................................	33
3 Network Connectivity .............................................................................................................	35

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Table of Contents
	Connecting to a Wireless Network..........................................................................................	36
	Configuring Wi-Fi from the Embedded Web Server ...........................................................	36
	Connecting to a Wi-Fi Network at the Control Panel .........................................................	37
	Configuring the Primary Network at the Control Panel......................................................	38
	Configuring the Primary Network From the Embedded Web Server...................................	39
	Configuring Wi-Fi Using a Direct Connection to the Printer...............................................	39
	Disabling Wireless Networking .........................................................................................	40
	Wi-Fi Direct............................................................................................................................	41
	USB .......................................................................................................................................	43
	NFC .......................................................................................................................................	44
	AirPrint ..................................................................................................................................	45
	Enabling AirPrint ..............................................................................................................	45
	Configuring AirPrint for IPP Authentication ......................................................................	45
	Importing a Security Certificate for AirPrint......................................................................	46
	Configuring AirPrint for Software Updates .......................................................................	46
	Checking Printer Supplies in AirPrint .................................................................................	46
	Google Cloud Print .................................................................................................................	47
	Mopria...................................................................................................................................	48
	Multicast DNS (Bonjour) ........................................................................................................	49
	FTP ........................................................................................................................................	50
	SFTP ......................................................................................................................................	51
	HTTP .....................................................................................................................................	52
	Configuring HTTP Settings in the Embedded Web Server..................................................	52
	Wi-Fi Direct......................................................................................................................	53
	Enabling HTTPS at the Control Panel................................................................................	54
	Enabling HTTPS Using the Embedded Web Server ............................................................	54
	IP ..........................................................................................................................................	55
	Configuring IP Settings at the Control Panel ....................................................................	55
	Configuring IP Settings in the Embedded Web Server.......................................................	56
	IPP.........................................................................................................................................	60
	LDAP......................................................................................................................................	61
	Adding LDAP Server Information......................................................................................	61
	Confirming LDAP User Mappings .....................................................................................	62
	Configuring LDAP Authentication .....................................................................................	62
	LDAP Custom Filters.........................................................................................................	63
	Configuring LDAP to Access Address Book Information ....................................................	64
	LPD........................................................................................................................................	65
	Raw TCP/IP Printing ...............................................................................................................	66
	Configuring Raw TCP/IP Settings .....................................................................................	66
	S/MIME .................................................................................................................................	67
	SMTP .....................................................................................................................................	68
	SMB.......................................................................................................................................	70
	SNMP ....................................................................................................................................	71
	Configuring SNMPv1/v2c .................................................................................................	71
	Configuring SNMPv3........................................................................................................	72
	SNTP .....................................................................................................................................	74
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	System Administrator Guide

Table of Contents
SOAP .....................................................................................................................................	75
WSD ......................................................................................................................................	76
Enabling WSD..................................................................................................................	76
4 Security .....................................................................................................................................	77
Setting Access Rights .............................................................................................................	78
Authentication.................................................................................................................	78
Authorization...................................................................................................................	78
Personalization ................................................................................................................	78
Configuring Authentication Settings ......................................................................................	80
Setting the Login Method ................................................................................................	80
Setting Parameters for Login, Logout, and Password.........................................................	84
Configuring Authorization Settings ........................................................................................	87
Roles and Levels of Access................................................................................................	87
Adding a New Device User Role .......................................................................................	87
Creating a Custom Printing User Role...............................................................................	88
Copying an Existing Device User Role ...............................................................................	88
Copying an Existing Printing User Role .............................................................................	89
Editing a Device User Role ...............................................................................................	90
Editing a Printing User Role ..............................................................................................	90
Adding Members to a Role ...............................................................................................	90
Removing Members from a Role.......................................................................................	90
Deleting a Device User Role .............................................................................................	91
Deleting a Printing User Role............................................................................................	91
Editing Guest Access ........................................................................................................	91
Configuring LDAP Permissions Groups ..............................................................................	91
Enabling Firmware Verification ..............................................................................................	92
Configuring Feature Enablement............................................................................................	93
Enabling a Software Option ...................................................................................................	94
Security Certificates ...............................................................................................................	95
Certificates for the Embedded Web Server .......................................................................	95
Installing Certificates .......................................................................................................	97
Selecting a Certificate ......................................................................................................	97
Importing a Certificate ....................................................................................................	98
Creating and Installing a Xerox Device Certificate............................................................	98
Creating a Certificate Signing Request .............................................................................	99
Deleting a Certificate .......................................................................................................	99
Enabling Automatic Self-Signed Certificates...................................................................	100
Enabling Certificate Path Validation...............................................................................	100
Configuring Settings for Certificate Revocation ..............................................................	100
Configuring the Printer for Smart Cards..........................................................................	100
Managing Disk Drives ..........................................................................................................	101
Managing Disk Overwrite ...............................................................................................	101
Managing Network Security Settings ...................................................................................	102
FIPS 140-2.....................................................................................................................	102
802.1X ...........................................................................................................................	102
IPsec..............................................................................................................................	103
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Table of Contents
Managing Settings for SSL/TLS ......................................................................................	103
Managing Port Settings .................................................................................................	104
Configuring Filters for IP Addresses ................................................................................	105
Configuring Filters for Domains......................................................................................	105
Network Logs .................................................................................................................	105
Setting System Timeouts .....................................................................................................	107
USB Port Security .................................................................................................................	108
Enabling or Disabling USB Ports .....................................................................................	108
5 Printing...................................................................................................................................	109
Setting System Defaults and Policies for Printing ..................................................................	110
Optimizing the First Page ...............................................................................................	110
Setting the Default Print Paper Size................................................................................	110
Optimizing Color Printing ...............................................................................................	110
Configuring Color Adjustments Manually .......................................................................	111
Optimizing the Printing of Graphic Files .........................................................................	111
General Printer Settings .......................................................................................................	112
Changing the Tray Settings ............................................................................................	112
Configuring Policies for Print Jobs...................................................................................	113
Setting Paper Size Preferences .......................................................................................	113
Enabling an Automatic Startup Page .............................................................................	114
Configuring Settings for Custom Paper...........................................................................	114
Configuring Settings for Memory and Print Job Types.....................................................	114
Enabling the Policy for Paper Size Substitution ...............................................................	115
Configuring a Bypass Tray Confirmation ........................................................................	115
Specifying Behavior After an Error..................................................................................	115
Managing Banner Pages ................................................................................................	116
UNIX, Linux, and AS/400 Printing.........................................................................................	117
Xerox® Printer Manager .................................................................................................	117
AS/400 ..........................................................................................................................	118
Configuring Defaults for Printer Reports ...............................................................................	119
6 Copying..................................................................................................................................	121
Setting System Defaults and Policies for Copying .................................................................	122
Configuring Auto Detection for Legal Size Originals........................................................	122
Confirming the Position of Document Guides .................................................................	122
Setting a Default Image Gradation Mode ......................................................................	123
Resolving the Original Size Detection Error .....................................................................	123
Modifying the Default Settings for the Copy App .................................................................	124
Setting Defaults for Paper Management ........................................................................	124
Setting Defaults for Image Quality.................................................................................	124
Setting Defaults for Image Placement ...........................................................................	125
Setting Defaults for Annotations ....................................................................................	125
Configuring General Settings and Policies for the Copy App..................................................	126
Setting Policies for Paper Management ..........................................................................	126
Setting Policies for Image Management ........................................................................	126

6Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

Table of Contents
Setting Policies for Annotations......................................................................................	127
Configuring Presets for Original Page Sizes ...........................................................................	128
7 Scanning................................................................................................................................	129
Scanning Setup Overview .....................................................................................................	130
Setting System Defaults and Policies for Scanning................................................................	131
Setting Up Scanning to an FTP Server ..................................................................................	132
Setting Up Scanning to an SFTP Server ................................................................................	133
Setting Up Scanning to an Email Address.............................................................................	134
Configuring the Email App ...................................................................................................	135
Setting Up Scanning to an Email Address That Uses a Third-Party Provider ..........................	136
Configuring the Scan To App................................................................................................	138
Enabling WSD Scan Services ................................................................................................	139
Scanning to USB ..................................................................................................................	140
Scanning to My Folder on the Printer ...................................................................................	141
Configuring Scan To Desktop ...............................................................................................	142
Setting Up Scanning to a Shared Windows Folder Using SMB ..............................................	143
Obtaining the IP Address and Host Name of your Windows Computer ...........................	144
Disabling the Sharing Wizard on Your Windows Computer .............................................	144
8 Faxing.....................................................................................................................................	145
Fax Overview........................................................................................................................	146
Enabling the Fax or Server Fax Apps .....................................................................................	147
Fax ......................................................................................................................................	148
Setting System Defaults and Policies for Faxing..............................................................	148
Modifying the Default Settings in the Fax App ...............................................................	148
Creating Predefined Comments for a Fax Cover Sheet ....................................................	149
Configuring General Settings and Policies ......................................................................	149
Configuring Fax Over IP .................................................................................................	153
Printing Fax Reports .......................................................................................................	154
Configuring Presets for Original Page Sizes .....................................................................	155
Editing the Address Book ...............................................................................................	155
Configuring Basic Fax Line Settings ................................................................................	158
Server Fax ............................................................................................................................	160
Configuring a Server Fax Filing Repository ......................................................................	160
Configuring a Fax Repository Using FTP or SFTP.............................................................	160
Configuring a Fax Repository Using SMB ........................................................................	161
Configuring a Fax Repository Using SMTP ......................................................................	162
Configuring Server Fax Defaults and Settings .................................................................	163
9 Accounting ............................................................................................................................	165
Xerox® Standard Accounting................................................................................................	166
Enabling Xerox Standard Accounting .............................................................................	166
Creating a User Account ................................................................................................	167
Editing the Account Settings for Individual Users ...........................................................	167
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System Administrator Guide

Table of Contents
	Changing a User Password .............................................................................................	168
	Deleting an Account ......................................................................................................	168
	Generating and Downloading a Xerox Standard Accounting Report ...............................	168
	Resetting Usage Limits...................................................................................................	169
	Creating a General Account ...........................................................................................	169
	Network Accounting ............................................................................................................	170
	Accounting Using an Auxiliary Device ..................................................................................	172
10 Administrator Tools ...........................................................................................................		173
	Monitoring Alerts and Status ...............................................................................................	174
	Alert Notification ...........................................................................................................	174
	Fault History ..................................................................................................................	175
	Energy Saving Settings ........................................................................................................	177
	Configuring Power Saver Using the Embedded Web Server .............................................	177
	Entry Screen Defaults...........................................................................................................	178
	Remote Services and Billing Information ..............................................................................	179
	Remote Services.............................................................................................................	179
	View Usage and Billing Information ...............................................................................	179
	Billing Impression Mode.......................................................................................................	181
	Cloning ................................................................................................................................	182
	Creating a Clone File......................................................................................................	182
	Installing a Clone File ....................................................................................................	182
	Xerox® Device Manager Cloning Feature........................................................................	182
	Address Books......................................................................................................................	183
	Device Address Book ......................................................................................................	183
	Network Address Book ...................................................................................................	183
	Font Management Utility.....................................................................................................	184
	Network Logs .......................................................................................................................	185
	Downloading a Log File..................................................................................................	185
	Customer Support ................................................................................................................	186
	Xerox Online Support .....................................................................................................	186
	Resetting and Restarting the Printer .....................................................................................	187
	Restarting the Printer at the Control Panel .....................................................................	187
	Updating the Printer Software .............................................................................................	188
	Checking the Software Version.......................................................................................	188
	Enabling Upgrades.........................................................................................................	188
	Installing and Configuring Software Updates Using the Embedded Web Server .............	188
	Installing and Configuring Software Updates from the Control Panel .............................	189
	Installing Software after a Software Update Notification...............................................	189
	Installing Software Manually .........................................................................................	190
	Resetting the Printer Settings .........................................................................................	191
	Restarting the Printer at the Control Panel .....................................................................	191
	Adjusting Color, Image, and Text Detection Settings ............................................................	192
	Configuring the Color Calibration at the Control Panel ...................................................	192
	Performing an Automatic Color Registration at the Control Panel ...................................	192
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	System Administrator Guide

	Table of Contents
Configuring the Scan Color Consistency at the Control Panel	.......................................... 193
Configuring the Image Position at the Control Panel ......................................................	193
11 Customization and Expansion........................................................................................	197
Xerox Extensible Interface Platform® ...................................................................................	198
Configuring Extensible Services ......................................................................................	198
Configuring Proxy Settings .............................................................................................	198
Setting Up a File Repository ...........................................................................................	199
Configuring Template Pool Repository Settings ..............................................................	199
Displaying or Hiding Apps on the Printer Control Panel.........................................................	201
Enabling the Plug-in Feature ................................................................................................	202

Xerox® VersaLink® Series Multifunction and Single Function Printers	9
System Administrator Guide

Table of Contents

10Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

Introduction

This chapter contains:

•	Overview ....................................................................................................................................	12
•	Configuring the Printer...............................................................................................................	13
•	More Information ......................................................................................................................	14

Xerox® VersaLink® Series Multifunction and Single Function Printers	11
System Administrator Guide

Introduction

Overview

This guide is designed for a system administrator with network administrator rights who understands networking concepts and has experience creating and managing network user accounts.

Use this guide to help you install, configure, and manage your printer on a network.

Note:

•Network features are not available when the printer is connected using USB.

•Embedded fax features are not available for all printer models.

12Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

Introduction

Configuring the Printer

1.Ensure that your printer is connected to power, to your network, and to the fax line, as needed.

2.Confirm that your printer is recognized on your network.

By default, the printer is assigned an IP address automatically from a DHCP server over a TCP/IP network. If you have another type of network, or want to assign a static IP address, refer to IP

Note: Xerox recommends using DHCP reservations to assign IP addresses to your printers. DHCP reservations provide the most consistent IP addresses and the ability to connect with the Host Name.

3.Complete the installation wizards. These wizards help you configure basic printer settings such as your location, time zone, and date and time preferences.

4.To view the current printer configuration, print a Configuration Report.

a.To print a Configuration Report, on the printer control panel, touch

Device

ormation Pages onfiguration Report

→

About

b.Review the report and locate the printer IPv4 address.

5.To access the Embedded Web Server for the printer:

a.From your computer or network-connected device, open a Web browser.

b.In the Web browser address field, enter the IP address for your printer.

6.In the Embedded Web Server, create a host name for the printer. For details, refer to Configuring

DNS Settings

Note: To allow users to connect to the printer and print, provide users with the IP address or host name.

7.To send billing meter and diagnostic information to Xerox, in the Embedded Web Server, configure remote services. For details, refer to Remote Services and Billing Information

8.As needed, in the Embedded Web Server, configure the following printer settings.

a.Configure Authentication. For details, refer to Configuring Authentication Settings

b.Configure Security. For details, refer to Security

c.Configure the services that you want to appear on the printer control panel. For details, refer

to Selecting Apps to Appear on the Control Panel

d.Configure features for Copy, Print, Scan, and Fax. For details, refer to Copying Printing

Scanning and Faxing

e.Configure Accounting. For details, refer to Accounting

Xerox® VersaLink® Series Multifunction and Single Function Printers	13
System Administrator Guide

Introduction

More Information

You can obtain more information about your printer from these sources:

Resource

Installation Guide

Physically Connecting the Printer

1.Connect the power cord to the printer, then plug the cord into an electrical outlet.

2.Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the printer. Connect the other end of the cable to a correctly-configured network port.

3.If your printer has fax installed, connect it to a correctly-configured telephone line.

4.If your printer has fax installed and is intended to send or receive faxes, connect it to a telephone that is configured for fax.

5.Power on the printer.

16Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup

Using the Installation Wizard

The Installation wizard starts the first time you power on the printer. The wizard prompts you with a series of questions to help you configure basic printer settings.

The wizard helps you configure the following settings:

•Language

•Network Connection

–Ethernet

–Wi-Fi

•Proxy Server

•Date and Time

•Measurements

•LDAP

•Set Up Apps

–SMTP

–Fax Number

–Fax Line

•Security Settings

–Software Update

–Security Options

–Device Management

Note: Device Management prompts the installer to set a new password for the Administrator account. The installer has the option to change the password or to skip the password change.

For software versions earlier than PL6 (XX.5X.XX), the default administrator password is 1111 For software versions PL6 (XX.5X.XX) or later, the default administrator password is the device serial number. You can obtain the serial number from the back of the printer, from the configuration report, or from the home page of the Embedded Web Server.

Note: Upgrading to PL6 (XX.5X.XX) does not change the administrator password. If you reset the device to factory defaults, the administrator password changes to the device serial number for versions PL6 (XX.5X.XX) or later of the software.

For Device Management, if the installer selects to skip the password change, the default administrator password continues to be the device serial number. The password is case-sensitive. You can use features available to a Guest user only. If you do not change the password, you cannot perform administrative actions. You are prompted to change the password at the next login at the device control panel or in the Embedded Web Server.

When the installation wizard appears, follow the onscreen instructions.

Note: If your clone file contains an administrator password, the password in the clone file replaces the default administrator password.

Xerox® VersaLink® Series Multifunction and Single Function Printers	17
System Administrator Guide

Initial Setup

Configuration Report

The Configuration Report provides product information including installed options, network settings, port setup, tray information, and more.

Printing the Configuration Report

1.	At the printer control panel, press the Home button.
2.	Touch Device	ormation Pages	→	.	About
3.	Touch Configuration Report		.
4.	To return to the Home screen, press the Home button.

Downloading the Configuration Report from the Embedded Web Server

From the Embedded Web Server, you can download and save a copy of the Configuration Report to your computer hard drive. You can use Configuration Reports from multiple printers to compare software versions, configurations, and compliance information.

To download a copy of the Configuration Report from the Embedded Web Server:

1.	At your computer, open a Web browser. In the address field, type the IP address of the printer,
	then press Enter or Return	.
	Note: The Configuration Report contains the IP address for the printer. For details, refer to
	Printing the Configuration Report	.
2.	To download the Configuration Report, scroll to the bottom of the page. In the Quick Links
	section, click Download Configuration Report	.
	Note: If this feature does not appear, log in as a system administrator.

The document is saved automatically as an XML file in the default download location on your computer hard drive. To open the Configuration Report, use an XML viewer.

18Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup

Remote Control Panel

The Remote Control Panel allows you to access the control panel of the printer from a Web browser. By default, for closed systems, only system administrators can enable the Remote Control Panel feature. For open systems with software versions earlier than PL6 (XX.5X.XX), all users can enable and access the Remote Control Panel feature. For software versions PL6 (XX.5X.XX) or later, the open system option is not available.

Note:

• To use the Remote Control Panel, ensure that HTTPS is enabled on the device. For details, refer to Enabling HTTPS Using the Embedded Web Server .

•After the Remote Control Panel is enabled by a system administrator, all users can access the feature.

•If the device is being used by a local user when a remote user request is sent, the local user is required to accept the remote user request at the device.

•Only one Remote Control Panel session can be active at a time.

•If a system administrator sends a remote user request, the system administrator can override the local user.

•System administrators have the ability to override and stop an existing general user remote session.

To configure the Remote Control Panel feature to allow user access, use the Permissions option.

1.	In the Embedded Web Server, log in as administrator, then click Home
2.	In the Quick Links area, click Remote Control Panel					.
3.	To enable the Remote Control Panel, touch the Enable toggle button, then click Close
4.	To configure user access to the Remote Control Panel, click Permissions				oles	User
	Roles then select, the following:
	a.	For the user role for which you want to configure permissions, click Edit
	b.	For Device Website Permissions, click Custom Permissions
	c.	Click Setup			.
	d.	Click Remote Control	.
	e.	For Access Remote Control, click Allow				.
	f.	Click OK	.
	g.	Click Close then click OK	.	,

5. To return to the Home screen, click the Home button.

Xerox® VersaLink® Series Multifunction and Single Function Printers	19
System Administrator Guide

Initial Setup

Accessing Administration and Configuration

Settings

The control panel consists of a touch screen and buttons you press to control the functions available on the printer.

The Embedded Web Server is the administration and configuration software installed on the printer. It allows you to configure and administer the printer from a Web browser.

•To access the administration and configuration settings at the control panel, log in as administrator, then touch the Device button.

•To access the administration and configuration settings in the Embedded Web Server, open a Web browser, then in the address field, type the IP address of the printer. On the Home screen, click Log In then log in as administrator,.

Accessing the Control Panel as a System

Administrator

1.	At the printer control panel, press the Log In button.
2.	Touch or type admin	.
3.	Type the administrator password, then touch OK	.

Accessing the Embedded Web Server as a System

Administrator

Before you begin:

•Ensure that your printer is connected to a network.

•Use the Configuration Report to locate your printer IP address. For details, refer to Configuration

Report

To log in to the Embedded Web Server as the administrator:

1.At your computer, open a Web browser.

2.In the address field, type the IP address of the printer, then press Enter or Return

3.	In the top right area of the page, click Log In	.
4.	For User Accounts, click or type admin	.

20Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup

5. For Password, type the administrator password. For software versions earlier than PL6 (XX.5X.XX), the default administrator password is 1111 For software versions PL6 (XX.5X.XX) or later, the . default administrator password is the device serial number. You can obtain the serial number from the back of the printer, from the configuration report, or from the home page of the Embedded Web Server. The password is case-sensitive.

6. Click Log In

Changing the System Administrator Password

The user name for the administrator account is admin. For software versions earlier than PL6 (XX.5X. XX), the default administrator password is 1111 For software versions PL6 (XX.5X.XX) or later, the . default administrator password is the device serial number. You can obtain the serial number from the back of the printer, from the configuration report, or from the home page of the Embedded Web Server. The password is case-sensitive.

Note:

•Upgrading to PL6 (XX.5X.XX) does not change the administrator password. If you reset the device to factory defaults, the administrator password changes to the device serial number for versions PL6 (XX.5X.XX) or later of the software.

•If you change the administrator password, ensure that you store the password in a secure location.

•For software versions earlier than PL6 (XX.5X.XX), if you change the administrator password to return the device to an open system, reset the device to factory defaults. Any settings that you configured are lost when you reset the device to factory defaults. For details refer to Resetting the Printer Settings

•For software versions PL6 (XX.5X.XX) or later, the open system option is not available.

To change the administrator password:
1.	In the Embedded Web Server, log in as administrator, then click Permissions
2.	For User Accounts, click admin	.
3.	Click Change Password	.

4.Type the old password. All passwords are case-sensitive.

5.Type the new password, then retype the password to verify it.

6. Click OK

Xerox® VersaLink® Series Multifunction and Single Function Printers	21
System Administrator Guide

Initial Setup

Initial Setup at the Control Panel

You can configure selected settings at the control panel, outside of the Installation Wizard.

Setting the Measurement Units

1.	At the printer control panel, press the Home button, then touch the Device button.
2.	Touch General	→	then select to showMeasuremedimensionstsin metric or imperial
	units.
3.	Touch Paper Size Preference then select to show dimensions in metric or imperial, units.
4.	Touch OK		.

Setting the Date and Time

1.	At the printer control panel, press the Home button, then touch the Device button.
2.	Touch General	& Time →	Date	.

3.To allow an SNTP service to set the time automatically, enable the Set Automatically toggle button.

4.	Touch Time Server (SNTP) then type the IP Address or host name of your SNTP server, then				,
	touch OK	.
5.	To set the time zone, touch Time Zone then touch your region.			,
6.	To adjust daylight saving time automatically, enable the Daylight Saving Time toggle button.
7.	To set the format for dates, touch Date Format then touch a date format.				,
8.	To use a 24-hour time format, enable the Use 24 hr clock toggle button.
9.	Touch OK	.
	Note: The date and time are set in the Embedded Web Server. To modify these settings, in				→
	the Embedded Web Server, select System		& Time		→
10.	For the new settings to take effect, restart your printer.

Setting the Sounds at the Control Panel

You can configure the device to play sounds to alert users to various device conditions or events. You can set the volume for each sound independently of each other.

1. At the printer control panel, press the Home button, then touch Device

2. Touch General

→

Sounds

3. To enable sounds, touch the Enable Sounds toggle button.

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4.To adjust the sound volume for an event, touch an event, then move the appropriate volume slider control, as needed.

•Touch A sound plays when a user interacts with the control: panel touch screen.

•Job Completion A sound plays when a print job, copy job, or receive-fax job completes.

•Log In A sound plays when a:user swipes an authentication card.

•Error/Fault A sound plays when the device issues an:alert or when the device requires user attention.

•Power A sound plays when: the device is powering down.

•Mobile Device Connected A sound plays when a connection to a mobile device is detected.

•Fax Processing Tones A sound plays when a fax is sending or receiving:.

•Fax Ring Tones The fax line ring tones are audible when the device: receives an incoming fax call.

5. Touch OK

Installing a Software Feature at the Control Panel

Before you begin, ensure that the required feature kit is installed.

1.	At the printer control panel, press the Home button, then touch the Device button.
2.	Touch General eature Installation→	F
3.	Touch Enter Feature Installation Key, then type the key.
4.	Touch OK	.

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System Administrator Guide

Initial Setup

Initial Setup in the Embedded Web Server

Assigning a Name and Location to the Printer

The Device Details page displays the printer model information and product code or serial number. On the Device Details page, you can assign a name and location to the printer. Asset tags let you enter unique identifiers for inventory management.

1. In the Embedded Web Server, log in as administrator, then click Home

2. In the top right part of the window, click Details

3.For Device Name, type a name for the printer.

4.For Xerox® Asset Tag and Customer Asset Tag, type unique identifiers as needed.

5.For Location, type the location of the printer.

6.To enter a geographical location for the printer, in the Latitude and Longitude fields, enter the geographic latitude and longitude coordinates in decimal form. For example, use coordinates such as 45.325026, -122.766831 for a location.

7.In the System Administrator area, type contact information for your administrator, including name, email, phone number, and location.

8. Click OK

Displaying the IPv4 Address on the Home Screen

You can set the IPv4 address on the device Home screen.

1.	In the Embedded Web Server, log in as administrator, then click Home
2.	In the top-right part of the window, click Details		.
3.	In the Network area, click Display Network on Home
4.	Click Display IPv4 Address		.
5.	Click OK	.

The IPv4 address appears on the device Home screen.

Restricting Access to the Printer

To restrict access to the printer, you can configure the Printing User Roles. You can edit an existing role or create a custom Printing User Role.

	Note: To edit or create a Printing User Role, the printer requires that you change the
	administrator password from its default value. For details, refer to Changing the System
	Administrator Password				.
To create a custom Printing User Role, refer to Creating a Custom Printing User Role					.
To edit an existing Printing User Role:
1.	In the Embedded Web Server, log in as administrator, then click Permissions
2.	Click Roles rinting User Roles	.	→	P

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3.For the role that you want to edit, in the Printing User Roles area, click Edit

4.In the Printing Permissions area, select the restrictions that you want to apply, then click OK

With Custom Permissions, you can configure the printer to restrict the types of print jobs allowed. You can select the applications that can send jobs to the printer. You can set which paper trays are accessible and set the times of day that the printer is available.

To enable Custom Permissions:

1. In the Embedded Web Server, log in as administrator, then click Permissions

2. Click Roles

inting→User Roles

. Pr

3.For the role that you want to edit, in the Printing User Roles area, click Edit

4.In the Printing Permissions area, select Custom Permissions

5.More options appear.

To restrict the time of day for printing:

1. In the Print Time Permissions area, click Setup

2. For Black & White Printing Time and Color Printing Time, select the time restrictions.

3. Click OK

To restrict job types and paper usage:

1.To restrict a job type, in the Allowed Job Types area, click the toggle button for the job type.

2.To restrict printing to 2-sided only, in the 1-Sided Output area, select 2-Sided Only

3.To restrict printing from a paper tray, in the Allowed Paper Trays area, click the toggle button for the paper tray.

To select applications that can access the printer:
1.	In the Application Permissions area, click Setup		.
2.	To restrict access to the printer for any of the applications listed, click that application.
3.	Select the restrictions for the application, then click Close		.
4.	Click OK	.

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System Administrator Guide

Initial Setup

Selecting Apps to Appear on the Control Panel

Apps are services that are available on your printer. Some apps must be enabled and configured before they can be accessed on the control panel touch screen. A standard service is a service that comes standard with the printer. An extensible service is an optional, third-party service installed on the printer.

Note:

•When you make an app visible, the app becomes part of the default view on the control panel.

•If you use personalization to create a custom view, your personalized view takes precedence over the default view.

To specify the apps that appear on the control panel:

1.In the Embedded Web Server, log in as administrator, then click Apps

2.Click the required app.

3. Click Show

To select the default screen that appears when users first access the control panel:

1. In the Embedded Web Server, click Apps references

→

2.In the Walkup Screen area, click the menu, then select the default screen that you want to appear when users first access the control panel.

Setting the Date and Time

1.	In the Embedded Web Server, log in as administrator, then click System
2.	Click Date &Time	.

3.For Date Format, select a format for the date.

4.In the Date field, click the calendar, then select a date.

5.	For Time, select 12-Hour Clock or 24-Hour Clock			.
6.	In the Time field, type the correct time.
7.	To set the time zone, click Time Zone then select the following:			,
	•	Click Region then select an appropriate region.		,
	• Select a time zone.
	•	Click OK	.

8.To enable daylight saving time, enable the Daylight Savings Time toggle button.

9.To allow an SNTP service to set the time automatically, for SNTP Settings, click Edit If an SNTP server is detected, the Time Server Address and Time Synchronization Interval are set automatically. To change or enter SNTP settings manually:

• For Time Server Synchronization enable the toggle button.

•For Time Server Address, for the SNTP server, type the IP address or host name.

•For Time Synchronization Interval, type the number of hours at which the printer synchronizes with the SNTP server.

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• Click OK	.
10. Click OK	.

Note: For the new settings to take effect, restart your printer.

Setting the Sounds Using the Embedded Web Server

You can configure the device to play sounds to alert users to various device conditions or events. You can set the volume for each sound independently of each other.

1. In the Embedded Web Server, log in as administrator, then click System

2. Click Sounds

3.To enable sounds, select Enable Sounds

4.To adjust the sound volume for an event, select an event, then move the appropriate volume slider control, as needed.

•Touch A sound plays when a user interacts with the control: panel touch screen.

•Job Completion A sound plays when a print job, copy job, or receive-fax job completes.

•Log In A sound plays when a:user swipes an authentication card.

•Error/Fault A sound plays when the device issues an:alert or when the device requires user attention.

•Power A sound plays when: the device is powering down.

•Mobile Device Connected A sound plays when a connection to a mobile device is detected.

•Fax Processing Tones A sound plays when a fax is sending or receiving:.

•Fax Ring Tones The fax line ring tones are audible when the device: receives an incoming fax call.

5.	To confirm the volume setting, click OK	.
6.	Click OK	.

Supplies Plan Activation Code

Your Xerox®equipment supplier offers supplies and service plans such as PagePack® and eClick®.

PagePack® and eClick® are cost-per-page-based programs that include all service and supplies for your printer in one contract. If you have enrolled in a supplies program, you must activate the supplies plan at regular intervals. To enable your printer for your purchased plan, contact your Xerox® equipment supplier to get a Supplies Activation Code.

To enter your Supplies Activation Code:

1.	In the Embedded Web Server, log in as administrator.
2.	For Supplies, click Details	.
3.	For Options, click Supplies Plan	.
4.	Click Supplies Plan Activation	.
5.	Type the code, then click Apply	.
6.	Click Close	.

For more information about Xerox® supplies and service plans, contact your Xerox representative.

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System Administrator Guide

Initial Setup

Configuring Ethernet Options

The Ethernet interface on the printer automatically detects the speed of your network. Any autosensing devices connected to the network, such as a hub, do not always detect the correct speed. Refer to the Configuration Report to ensure that the printer detects the correct network speed.

1.In the Embedded Web Server, log in as administrator, then click Connectivity

2.For Connections, click Ethernet

3. For Rated Speed click the Down arrow, then select a connection speed.

Note: For the new settings to take effect, restart your printer.

Configuring USB Settings

1.	In the Embedded Web Server, log in as administrator, then click Connectivity
2.	In the Connections area, click USB	.

3.Enable a port.

•To enable USB communication on all USB ports, click the Enable toggle button.

•To enable the target USB port on the back of the printer, click the USB Port toggle button.

Note: To use the target USB port on the back of the printer, click both the Enable toggle button and the USB Port toggle button.

1. To enable Printer Job Language, click the PJL toggle button.

2. Click Print Mode then select a mode.

3.For Auto Job Timeout, type the amount of time in seconds that the printer waits inactive before canceling the print job.

4. Click Adobe Communication Protocol then select a protocol.

5. To enable PostScript® Wait Timeout (RAW Mode), click the toggle button.

6. Click OK

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Initial Setup

Connecting the Printer to Wireless Networks

To connect the printer to a wireless network that does not include a WPS-compliant router, ensure that you set up and configure the printer manually. Before you start, obtain the router setup and configuration information, such as name and passcode.

Note:

•Wireless networking is available only on printers that have the optional Wireless Network Adapter installed.

•To access and use the Embedded Web Server on a wireless network, connect the printer to a wired Ethernet network, then configure the printer to use a wireless network.

Connecting to a Wireless Network from the Control Panel

To enable Wi-Fi:
1.	At the printer control panel, press the Home button.
2.	Touch Device	onnectivity	→	C

3.If Wi-Fi is Off, turn it on.

•To toggle Wi-Fi from Off to On, touch the Wi-Fi toggle button.

•To activate your Wi-Fi setting changes, press the Home button.

•	At the prompt, touch Restart Now		.
•	After the printer restarts, touch Device	onnectivity	→

4.To connect to a network:

a.Touch the name of the network, enter the password for the selected network, then touch OK

b.If the desired network does not appear, touch Manual Setup then configure the wireless network settings.

	• For Enter the Network Name (SSID), type the name (SSID) of your network, then press
		OK	.
	•	Touch Security then select the security method that your wireless network uses.		,
	• Touch Enter Password, then enter the password for your wireless network.
	•	Touch OK	.
5.	To activate your Wi-Fi setting changes, press the Home button.
6.	At the prompt, touch Restart Now		.

7.After the printer restarts, wait two minutes, then to get the network information that includes the IP address, print a Configuration Report. For details, refer to Printing the Configuration Report

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System Administrator Guide

Initial Setup

Connecting to a Wireless Network Using the

Embedded Web Server

To enable Wi-Fi:

1.Connect the printer to a wired Ethernet network.

2.At your computer, open a Web browser. In the address field, type the IP address of the printer,

	then press Enter or Return	.
3.	In the Embedded Web Server, log in as administrator, then click Connectivity
4.	For Connections, click Wi-Fi	.
5.	To enable Wi-Fi, for Wi-Fi, select the toggle button.
6.	Click Wi-Fi Band then select an option.	,
7.	For SSID, type the network SSID name.
8.	Click Network Type then select Infrastructure or Ad hoc,	.

Note: The Infrastructure network type provides the greatest selection of security options. Ad hoc provides only WEP encryption in most networks.

To configure the TCP/IP common settings:

1.In the TCP/IP Settings area, click Common

2.For Host Name, type the DNS host name of the printer.

3.	Click Primary Network then select Wi-Fi	.	,
4.	Click IP Mode then select an option.	,

5.To prioritize IPv6 over IPv4, for IPv6 Priority over IPv4 at Domain Name Resolution, select the toggle button.

6.	Click OK		.
To configure the TCP/IP IP settings:
1.	Click IPv4			:
	• For Mode, select an option.
		– If you select Static for Mode, for IP Address, Subnet Mask, and Gateway Address, type the
		IP addresses.
		– If you select DHCP with Auto IP or DCHP for Mode, the Release current IP when the
		Device is powered off option is available. To use this feature, select the toggle button.
	•	Click OK		.
2.	Click IPv6			:
	•	Click Purpose then select an option.		,

•To allow a manual address for IPv6, for Manual Address, select the toggle button.

•If you enabled Manual Address, for Manual Address and Gateway Address, type the IP addresses.

• Click OK

To configure the TCP/IP DNS settings:

30Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

+ 174 hidden pages

To print from the control panel, touch			→
Device	ormation Pages or		→
Device	Pages		→
To print from the Embedded Web Server, click		→
Home	ormation Pages	→	.

		2
Initial Setup
This chapter contains:
• Physically Connecting the Printer................................................................................................		16
• Using the Installation Wizard .....................................................................................................		17
•	Configuration Report..................................................................................................................	18
•	Remote Control Panel ................................................................................................................	19
• Accessing Administration and Configuration Settings.................................................................		20
• Initial Setup at the Control Panel ...............................................................................................		22
• Initial Setup in the Embedded Web Server .................................................................................		24
• Connecting the Printer to Wireless Networks ..............................................................................		29