Utax 261ci, P-C2665i User Manual

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Page 1

USER MANUAL

261ci

Copy/Print/Scan/Fax A4

FAX SYSTEM

Page 2

Safety Conventions in This Guide

Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.

WARNIN G: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

NOTE

Due to performance updating, information in this Operation Guide is subject to change without notice.

Page 3

Contents

1 Before Using the Fax Machine ............................................. 1-1

Part Names and Functions ................................................................................................... 1-2

Machine ...................................................................................................................... 1-2

Operation Panel ......................................................................................................... 1-4

Touch Panel ............................................................................................................... 1-5

Enter key and Quick No. Search key ......................................................................... 1-5

Quick Setup Wizard (Fax Setup) .......................................................................................... 1-7

Fax setup items .......................................................................................................... 1-7

Fax setup procedure .................................................................................................. 1-8

Setting Date and Time ........................................................................................................ 1-10

PBX Setting (Europe only) ................................................................................................. 1-12

2 Registering Destinations ..................................................... 2-1

Registering Destinations in the Address Book ..................................................................... 2-2

Adding a contact ........................................................................................................ 2-2

Adding a Group .......................................................................................................... 2-6

Editing and Deleting Address Book Entries ............................................................... 2-9

Printing Address List ................................................................................................ 2-11

Adding a Destination on One Touch Key ........................................................................... 2-12

Adding a Destination ................................................................................................ 2-12

Editing and Deleting One Touch Key ....................................................................... 2-14

3 Methods For Entering the Destination ................................. 3-1

Entering the destination fax number with the numeric keys ................................................. 3-2

Choosing from the Address Book ......................................................................................... 3-4

Choosing by One Touch Key ............................................................................................... 3-6

Using the Speed Dial key ..................................................................................................... 3-7

Broadcast Transmission ....................................................................................................... 3-8

Using redial ........................................................................................................................ 3-10

Using chain dial .................................................................................................................. 3-11

Using favorites .................................................................................................................... 3-13

4 Sending Faxes ...................................................................... 4-1

Basic transmission procedure .............................................................................................. 4-2

Checking the Send Status .......................................................................................... 4-3

Priority Override Send ................................................................................................ 4-4

Cancelling the Transmission ...................................................................................... 4-5

Fax transmission functions ................................................................................................... 4-7

Original scan settings ........................................................................................................... 4-8

Original Size Selection ............................................................................................... 4-8

Original Orientation .................................................................................................... 4-9

Duplex ........................................................................................................................ 4-9

Selecting the FAX Resolution .................................................................................. 4-10

Selecting the Density ............................................................................................... 4-11

Selection of Original Image ...................................................................................... 4-11

Continuous Scan ...................................................................................................... 4-12

Direct Transmission ............................................................................................................4-13

Cancelling Direct Transmission ................................................................................ 4-13

Manual Send ...................................................................................................................... 4-14

Delayed Transmission ........................................................................................................ 4-15

Cancelling and Sending Delayed Transmissions (Queued) ..................................... 4-17

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Standby Transmission ........................................................................................................ 4-18

Interrupt Send ..................................................................................................................... 4-19

Job Finish Notice ................................................................................................................ 4-20

File Name ........................................................................................................................... 4-21

5 Receiving Faxes ................................................................... 5-1

Fax reception ........................................................................................................................ 5-2

Reception Method ...................................................................................................... 5-2

Checking and Changing the Reception Method ......................................................... 5-3

FAX Automatic Reception .................................................................................................... 5-4

Flow of reception ........................................................................................................ 5-4

Canceling reception (Disconnection of communication) ............................................ 5-5

Manual Reception ................................................................................................................ 5-6

Flow of reception ........................................................................................................ 5-6

Fax reception functions ........................................................................................................5-7

Fax reception settings .......................................................................................................... 5-8

Media Type for Print Output ....................................................................................... 5-8

Reception Date/Time ................................................................................................. 5-9

Duplex Print Output .................................................................................................... 5-9

2 in 1 Print .................................................................................................................. 5-9

Batch Print ................................................................................................................ 5-10

6 Using Convenient Fax Functions ......................................... 6-1

Memory Forwarding ............................................................................................................. 6-2

Type of Forwarding Destination ................................................................................. 6-2

Setting Forwarding ..................................................................................................... 6-2

Registering Forwarding Destination ........................................................................... 6-3

Changing and Deleting Registration Contents ........................................................... 6-4

Forwarding Time Setting ............................................................................................ 6-5

File Format Setting ..................................................................................................... 6-6

File Separation ........................................................................................................... 6-7

E-mail Subject Add. Info Setting ................................................................................ 6-8

FTP Encrypted TX Setting ......................................................................................... 6-9

Print Setting .............................................................................................................. 6-10

File Name Registration ............................................................................................. 6-10

Settings for Forwarding from Embedded Web Server RX (Forward Settings) ......... 6-12

Sub Address Box Function ................................................................................................. 6-13

Sub Address Box ..................................................................................................... 6-13

Sub Address Communication ................................................................................... 6-13

Registering a Sub Address Box ............................................................................... 6-14

Changing/Deleting Sub Address Box ....................................................................... 6-16

Printing Originals from a Sub Address Box .............................................................. 6-18

Checking Details ...................................................................................................... 6-19

Deleting Originals after Printing from a Sub Address Box ....................................... 6-21

Deleting Originals from a Sub Address Box ............................................................. 6-21

Printing a Sub Address Box List ............................................................................... 6-22

Sub Address Transmission ...................................................................................... 6-23

Polling Communication ....................................................................................................... 6-26

Polling Transmission ................................................................................................ 6-26

Polling Reception ..................................................................................................... 6-30

Printing from a Polling Box ....................................................................................... 6-33

Checking Details ...................................................................................................... 6-34

Deleting Originals in a Polling Box ........................................................................... 6-35

Encryption .......................................................................................................................... 6-36

Registering an Encryption Key ................................................................................. 6-36

Changing and Deleting Registration Contents of Encryption Key ............................ 6-38

Using the Encrypted Transmission .......................................................................... 6-39

Setting the Encrypted Reception .............................................................................. 6-42

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iii

Network FAX ...................................................................................................................... 6-43

Flow of Network FAX Sending ................................................................................. 6-43

Flow of Network FAX Receiving ............................................................................... 6-43

Setup ........................................................................................................................ 6-44

Installing the Network Fax Driver ............................................................................. 6-45

Basic Transmission .................................................................................................. 6-47

Configuring the Driver Default Settings .................................................................... 6-50

7 Using a Connected Telephone ............................................. 7-1

FAX/TEL Auto Switch Reception .......................................................................................... 7-2

FAX/Answering Machine Auto Switch Reception ................................................................. 7-4

DRD Reception (Available for inch versions only) ................................................................ 7-6

Manual Send ........................................................................................................................ 7-8

Manual Reception ................................................................................................................ 7-9

Remote Switch Function .................................................................................................... 7-10

8 Checking Transmission Results and Registration Status .. 8-1

Various Tools for Checking Transmission Results and Registration Status ......................... 8-2

Checking FAX Job History ................................................................................................... 8-3

Displaying Job Log Screen ........................................................................................ 8-3

Printing Administrative Reports ............................................................................................ 8-4

Send Result Reports .................................................................................................. 8-4

Report for Job Canceled before Sending ................................................................... 8-5

Recipient Format ........................................................................................................ 8-6

FAX RX Result Reports ............................................................................................. 8-7

Activity Report ...................................................................................................................... 8-9

Printing Activity Reports ............................................................................................. 8-9

Automatic Printout .................................................................................................... 8-10

Status Page ........................................................................................................................ 8-11

Reporting FAX Receipt Result by E-mail ........................................................................... 8-12

Confirmation Screen of Destinations .................................................................................. 8-14

9 Fax Settings ......................................................................... 9-1

Default fax settings ............................................................................................................... 9-2

Operation method ...................................................................................................... 9-2

System Menu Settings ............................................................................................... 9-3

Report ........................................................................................................................ 9-4

Cassette/MP Tray Settings ........................................................................................ 9-5

Common Settings ....................................................................................................... 9-6

FAX ............................................................................................................................9-6

Adjustment/Maintenance ............................................................................................ 9-9

Transmission Restriction .................................................................................................... 9-10

Registering Permit FAX No. ..................................................................................... 9-11

Changing and Deleting Permit FAX No. ................................................................... 9-12

Registering Reject FAX No. ..................................................................................... 9-14

Changing and Deleting Reject FAX No. ................................................................... 9-15

Registering Permit ID No. ........................................................................................ 9-16

Changing and Deleting Permit ID No. ...................................................................... 9-17

Setting Send Restriction ........................................................................................... 9-19

Setting Reception Restriction ................................................................................... 9-20

Unknown Number Reception ................................................................................... 9-21

Unusable Time ................................................................................................................... 9-22

Account Management ........................................................................................................ 9-24

Logging in when User Accounting has been Enabled .............................................. 9-25

Logging in when Job Accounting has been Enabled ............................................... 9-27

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10 Troubleshooting ................................................................. 10-1

Indicators During Sending/Receiving Operation ................................................................ 10-2

Responding to an Attention Indicator Flashes .................................................................... 10-2

Precautions When Turning Power OFF ............................................................................. 10-3

Error Messages .................................................................................................................. 10-4

Error Code List ................................................................................................................... 10-5

Troubleshooting .................................................................................................................. 10-7

11 Appendix ............................................................................. 11-1

Character Entry Method ..................................................................................................... 11-2

Entry Screens ........................................................................................................... 11-2

Entering Characters ................................................................................................. 11-4

Specifications ..................................................................................................................... 11-5

Menu Map .......................................................................................................................... 11-6

Received FAX Sizes and Paper Priority (Inch Model) ...................................................... 11-11

Received FAX Sizes and Paper Priority (Metric Model) ................................................... 11-12

Index ...............................................................................................................................Index-1

Page 7

Safety Information

About this Operation Guide

This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine.

During use, refer to the Operation Guide for your machine for information regarding the sections listed below.

Environment

Precautions for Use

Loading Paper

Toner Container Replacement

Waste Toner Box Replacement

Cleaning

Solving Malfunctions

Responding to Error Messages

Clearing Paper Jams

Page 8

General Notice

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.

Trademark Information

• Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation in the U.S. and other countries.

• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations™ and ® are omitted in this guide.

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.

1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet

basement or near a swimming pool.

2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of

electric shock from lightning.

3 Do not use the telephone to report a gas leak in the vicinity of the leak.

4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may

explode. Check with local codes for possible special disposal instructions.

SAVE THESE INSTRUCTIONS

IMPORTANTES MESURES DE SECURITE

Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques unes:

1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à

laver, dans un sous-sol humide ou près d'une piscine.

2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un

risque de choc électrique causé par la foudre.

3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.

4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le

feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.

CONSERVER CES INSTRUCTIONS

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vii

Declarations to European Directives

DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC, 1999/5/EC and 2009/125/EC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.

Limits and methods of measurement for immunity characteristics of information technology equipment

EN55024

Limits and methods of measurement for radio interference characteristics of information technology equipment

EN55022 Class B

Limits for harmonic currents emissions for equipment input current 16A per phase

EN61000-3-2

Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated current 16A

EN61000-3-3

Safety of information technology equipment, including electrical business equipment

EN60950-1

Terminal Equipment (TE);

Attachment requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling

TBR 21

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viii

Technical regulations for terminal equipment

This terminal equipment complies with:

Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries:

• TBR21 • DE 08R00 National AN for D

• AN 01R00 AN for P • DE 09R00 National AN for D

• AN 02R01 AN for CH and N • DE 12R00 National AN for D

• AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D

• AN 06R00 AN for D, GR and P • ES 01R01 National AN for E

• AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR

• AN 09R00 AN for D • GR 03R00 National AN for GR

• AN 10R00 AN for D • GR 04R00 National AN for GR

• AN 11R00 AN for P • NO 01R00 National AN for N

• AN 12R00 AN for E • NO 02R00 National AN for N

• AN 16R00 General Advisory Note • P 03R00 National AN for P

• DE 03R00 National AN for D • P 04R00 National AN for P

• DE 04R00 National AN for D • P 08R00 National AN for P

• DE 05R00 National AN for D

Austria France Liechtenstein Slovakia

Belgium Germany Lithuania Slovenia

Bulgaria Greece Luxembourg Spain

Cyprus Hungary Malta Sweden

Czech Iceland Norway Switzerland

Denmark Ireland Poland The Netherlands

Estonia Italy Portugal United Kingdom

Finland Latvia Romania

Page 11

Introduction

About this Operation Guide

This Operation Guide contains the following chapters.

Chapter Contents

1 Before Using the Fax Machine Explains the part names and the quick setup wizard.

2 Registering Destinations Explains the procedures for registering destinations in the

address book and one-touch keys.

3 Methods For Entering the

Destination

Explains the procedures for entering destination fax numbers.

4 Sending Faxes Explains the general methods for sending faxes and

transmission functions.

5 Receiving Faxes Explains the general methods for receiving faxes and

reception functions.

6 Using Convenient Fax Functions Explains convenient fax functions such as storing received

faxes in boxes in the memory, forwarding received faxes, and polling communication (a function that allows the receiving party to call and initiate fax reception).

7 Using a Connected Telephone Explains convenient functions that use an external

telephone.

8 Checking Transmission Results

and Registration Status

Explains how to check the status of recently performed transmission and reception operations in the touch panel. Also explains how to print administrative reports showing communication results, machine settings, and registered information.

9 Fax Settings Explains various settings for controlling fax usage, such as

restricting transmission destinations, blocking fax reception, and setting prohibited use times.

10 Troubleshooting Explains what to do when errors are displayed or other

problems occur.

11 Appendix Explains how to enter characters, and lists the fax

specifications.

Page 12

Conventions in This Guide

The following conventions are used depending on the nature of the description.

In this guide, steps where touch panel keys are used are outlined in red.

E.g.) Select [One Touch Key].

Procedures consisting of a series of operation panel and/or touch panel operations are numbered as follows:

E.g.) Select [Functions] and then [Original Size].

Convention Description Example

Bold Indicates the operation panel keys or a

computer screen.

Press the Start key.

[Regular] Indicates the touch panel keys. Press [OK].

Italic Indicates a message displayed on the touch

panel.

Ready to copy is displayed.

Used to emphasize a key word, phrase or references to additional information.

For more information refer to Sleep and Auto Sleep on page 2-9.

NOTE Indicates supplemental information or

operations for reference.

NOTE

IMPORTANT Indicates items that are required or

prohibited so as to avoid problems.

IMPORTANT

Caution

Indicates what must be observed to prevent injury or machine breakdown and how to deal with it.

Caution

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

Functions

Original Size

10:10

Original Orientation

1-sided

Duplex

1/3

Add/Edit

Shortcut

Ready to send.

FAX TX Resolution

200x100dpi Normal

Top Edge on Left

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_00

Page 13

Originals and Paper Sizes

This section explains the notation used in this guide when referring to sizes of originals or paper sizes.

Icons on the Touch Panel

The following icons are used to indicate originals and paper placement directions on the touch panel.

Originals Paper

Horizontal direction Vertical direction

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Page 15

1-1

1 Before Using the Fax

Machine

This chapter explains the following topics:

Part Names and Functions ................................................................................................................................ 1-2

Machine ................................................................................................................................................... 1-2

Operation Panel ....................................................................................................................................... 1-4

Touch Panel ............................................................................................................................................. 1-5

Enter key and Quick No. Search key ....................................................................................................... 1-5

Quick Setup Wizard (Fax Setup) ....................................................................................................................... 1-7

Fax setup items ....................................................................................................................................... 1-7

Fax setup procedure ................................................................................................................................ 1-8

Setting Date and Time ..................................................................................................................................... 1-10

PBX Setting (Europe only) ............................................................................................................................... 1-12

Page 16

1-2

Before Using the Fax Machine > Part Names and Functions

Part Names and Functions

Machine

This chapter explains the names of parts when the machine is used as a fax machine.

For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide.

1 Operation panel Perform the fax operation with this panel.

2 Main power switch Set this switch to the ON (|) side when performing the fax or

copier operation. The touch panel lights to enable operation.

3 LINE connector (L1) Connect the modular cord for the telephone line to this

connector.

4 TEL connector (T1) When using a commercially available telephone set, connect

the modular cord to this connector.

IMPORTANT

You cannot automatically receive a fax when the main power switch is turned off. To receive faxes with the power turned off, press the Energy Saver key on the operation panel.

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1-3

Before Using the Fax Machine > Part Names and Functions

Document Processor

5 Document Processor cover Open this cover when the original jammed in the Document

Processor.

6 Original width guides Adjust these guides according to the original width.

7 Original table Stack the sheet originals on this table.

8 Original eject table Read originals are ejected onto this table.

9 Document Processor Open/

Close handle

Hold this handle when opening or closing the Document Processor.

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1-4

Before Using the Fax Machine > Part Names and Functions

Operation Panel

For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation Guide.

Touch panel. Displays buttons for configuring machine settings.

Processing: Blinks during fax transmission and reception. Memory: Blinks while the memory is being accessed.

Lights steadily when a document is in memory. Attention: Lights or blinks when an error occurs and a job is stopped.

Displays the System Menu/Counter screen.

Displays the Status/Job Cancel screen.

Displays the Copy screen.

Displays the Favorites screen. When using an application, displays the application screen.

Displays the screen for sending. You can send the FAX on the basic send screen.

Displays the Document Box screen.

Displays the FAX screen.

Ends operation (logs out) on the Administration screen.

Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.

Lit when the machine's main power is on.

Numeric keys. Enter numbers and symbols.

Clears entered numbers and characters.

Returns settings to their default states.

Press to specify a registered destination by a number, such as a speed dial or address number.

Cancels or pauses the printing job in progress.

Finalizes numeric key entry, and finalizes screen during setting of functions. Operates linked with the on-screen [OK].

Starts fax transmission and processing of settings.

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

Page 19

1-5

Before Using the Fax Machine > Part Names and Functions

Touch Panel

Enter key and Quick No. Search key

This section explains how to use the Enter key and Quick No. Search key on the operation panel.

Using the Enter key

The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and [Close].

The Enter symbol ( ) is displayed next to the keys whose operations are carried out by the

Enter key (e.g. [OK ], [Close ]).

Pressing the Enter key on the operation panel has the same effect as touching [OK] on the touch panel.

Using the Quick No. Search key

The Quick No. Search key is used to specify a transmission destination by speed dial, or by directly entering the fax number with the numeric keys.

Functions

Original Size

10:10

Original Orientation

1-sided

Duplex

1/3

Add/Edit

Shortcut

Ready to send.

FAX TX Resolution

200x100dpi Normal

Top Edge on Left

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

FavoritesShortcut 1 Shortcut 2

Ready to send.

Displays the status of the equipment as well as necessary operation messages.

Enters destinations.

Configures function settings.

Displays the date and time and number of destinations.

Displays shortcuts.

Displays the status of the equipment as well as necessary operation messages.

Displays available functions and settings.

Scrolls up and down when the list of values cannot be displayed in its entirety on a single screen.

Registers functions as shortcuts.

GB0669_03GB0673_00

Density

10:10

Lighter

Cancel

Normal

-3

Darker

-2

-1

Ready to send.

-4 +2

GB0008_01

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1-6

Before Using the Fax Machine > Part Names and Functions

Touching the Quick No. Search key in the one-touch screen displays the number entry screen.

One Touch Key No. Entry

10:10Enter Destination.

(001 - 100)

Cancel OK

One Touch Key

10:10Ready to send.

None

123456

Cancel

None

1/9

001

004

007

010 011

008

005

002

012

009

006

003

GB0095_01

GB0718_00

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1-7

Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)

Quick Setup Wizard (Fax Setup)

In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using the fax system.

Fax setup items

Step Setting item Description Reference

Page

1.Dialing/RX Mode Dialing Mode Select the dialing mode according to the line type. 9-7

Reception Mode Select the reception mode. 9-8

Auto (DRD)

* DRD reception mode is available for some countries.

Select the reception pattern. 9-8

2.Local Fax Info. Local FAX Name Register the local fax name printed on the fax on the receiving system.

9-7

Local FAX Number Enter the local fax number to be printed on the fax on

the receiving system.

9-7

Local FAX ID Enter the local fax ID. The local fax ID can limit other

parties with which you can communicate. Enter the four-digit local FAX ID number.

9-7

Print Position (Transmit Terminal Identification: TTI)

Select whether or not to print the local fax information on the fax on the receiving system.

9-7

3.Sound Volume Speaker Volume Set the volume when pressing [On Hook]. Speaker Volume: Volume of the built-in speaker when the line is connected by pressing [On Hook].

9-6

Monitor Volume Set the monitor volume.

Monitor Volume: Volume of the built-in speaker when the line is connected without pressing [On Hook] such as in memory transmission.

9-6

Job Finish Sets whether an audible signal is generated when a job

is successfully completed.

9-6

4.Rings Normal Set number of times to let phone ring before answering a call.

9-8

Answering Machine Set number of times to let phone ring before taking over

from the answering machine.

9-8

FAX/TEL Switch

** For FAX/TEL Switch, this change is possible with some countries.

Set number of times to let phone ring before switching the FAX and the phone.

9-8

5.Redial Retry Times Set the number of redials. 9-7

NOTE

The settings can be changed in the system menu. Refer to Default fax settings on page 9-2 or the Operation Guide for the machine.

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1-8

Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)

Fax setup procedure

Display the screen.

Select a function.

Configure the function.

Start the wizard. Follow the instructions on the screen to configure settings.

End Exits the wizard.

<< Previous Returns to the previous item.

Skip >> Advances to the next item without setting the current item.

Next > Advances to the next screen.

< Back Returns to the previous screen.

System Menu/Counter. System Menu

Quick Setup Wizard

10:10

Language

Report

Counter

1/5

GB0054_00

FAX Setup

10:10System Menu/Counter.

< Back

1/1

Energy Saver Setup

Quick Setup Wizard

Paper Setup

Network Setup

GB0840_00

FAX Setup

10:10

This wizard will help you set the basic settings to use the fax.

End Next >

1. Dialing/RX Mode

2. Local FAX Info.

3. Sound Volume

4. Rings

5. Redial

System Menu/Counter.

GB0841_00

Local Fax Info.

10:10

Set the dialing and reception mode.

End Next >

1. Dialing/RX Mode

2. Local FAX Info.

3. Sound Volume

4. Rings

5. Redial

System Menu/Counter.

Skip >>

GB0842_00

Page 23

1-9

Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)

Finish.

When setup is finished, press [Finish].

Complete

10:10

To close this wizard, press [Finish].

* All items can be changed in the System menu.

<< Previous Finish

1. Dialing/RX Mode

2. Local FAX Info.

3. Sound Volume

4. Rings

5. Redial

System Menu/Counter.

GB0866_00

Page 24

1-10

Before Using the Fax Machine > Setting Date and Time

Setting Date and Time

Set the local date and time at the place of installation. When you send a fax using the transmission function, the date and time as set here will be printed in the header of the fax. Set the date, time and time difference from GMT of the region where the machine is used.

Display the screen.

Set the time difference.

Select the region.

Set the date.

Press [+] or [-] to set each of Year, Month, and Day.

NOTE

The user authentication screen appears. Enter your login user name and password, and press [Login]. Refer to Adding a User in the machine's Operation Guide for the default login user name and password.

Be sure to set the time difference before setting the date and time.

The date and time are set using the Quick Setup Wizard when the machine is turned on for the first time after installation.

NOTE

If you have selected an area that observes daylight savings time, the Daylight Savings Time Setup screen will be displayed. Press [On] or [Off].

System Menu/Counter. System Menu

10:10

System/Network

5/5

Adjustment/Maintenance

Date/Timer/Energy Saver

GB0054_04

Use [ ] or [ ] to scroll up and down.

System Menu/Counter. Date/Timer/Energy Saver - Time Zone

+08:00 Ulaan Bataar

10:10

㪂㪇㪐㪑㪇㪇㩷㪦㫊㪸㫂㪸㪃㩷㪪㪸㫇㫇㫆㫉㫆㪃㩷㪫㫆㫂㫐㫆

+08:00 Krasnoyarsk

+09:00 Seoul

21/25

Cancel OK

System Menu/Counter.

Date/Time

10/10/2012 10:10

10:10

Date Format

DD/MM/YY

+09:00 Osaka, Sapporo, Tokyo

Time Zone

Auto Panel Reset

1/4

< Back

Date/Timer/Energy Saver

GB0610_00

GB0614_20

Use [ ] or [ ] to scroll up and down.

Date/Timer - Date/Time

10:10System Menu/Counter.

Month

Cancel

Next >

Year

Day

System Menu/Counter.

Date/Time

10/10/2012 10:10

10:10

Date Format

DD/MM/YY

+09:00 Osaka, Sapporo, Tokyo

Time Zone

Auto Panel Reset

1/4

< Back

Date/Timer/Energy Saver

GB0610_00

GB0611_00

Page 25

1-11

Before Using the Fax Machine > Setting Date and Time

Set the time.

Press [+] or [-] to set each of Hour, Minute, and Second.

Date/Time - Time

10:10System Menu/Counter.

Minute

< Back

Hour

Second

Cancel

:::

GB0612_00

Page 26

1-12

Before Using the Fax Machine > PBX Setting (Europe only)

PBX Setting (Europe only)

When using this machine in environment in which PBX for connection to multiple phones for business use is installed, perform the following PBX setting.

For more information about configuring settings, refer to Default fax settings on page 9-2.

NOTE

Before connecting this machine to PBX, it is recommended to contact the company that installed the PBX system to request connection of this machine. Note that correct operation cannot be guaranteed in environment in which this machine is connected to PBX because the functions of this machine may be restricted.

Item Setting value Description

Exchange Selection

PSTN Use when connecting this machine to a public switched

telephone network (default).

PBX Use when connecting this machine to PBX.

Outside call number setting

0-9 00-99

Set a number to access an outside line. For the number, contact the PBX administrator.

Page 27

2-1

2 Registering

Destinations

This chapter explains the following topics:

Registering Destinations in the Address Book ................................................................................................... 2-2

Adding a contact ...................................................................................................................................... 2-2

Adding a Group ........................................................................................................................................ 2-6

Editing and Deleting Address Book Entries ............................................................................................. 2-9

Printing Address List ............................................................................................................................... 2-11

Adding a Destination on One Touch Key ......................................................................................................... 2-12

Adding a Destination .............................................................................................................................. 2-12

Editing and Deleting One Touch Key ..................................................................................................... 2-14

Page 28

2-2

Registering Destinations > Registering Destinations in the Address Book

Registering Destinations in the Address Book

Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a group, enter the group name and select group members from the Address Book.

Adding a contact

A maximum of 200 contact addresses can be registered. Destination name, fax number, sub address communication, encryption, transmission start speed, and ECM communication can be registered for each destination.

Display the screen.

Adds a new destination.

Select the registration method.

NOTE

If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges.

Contact addresses can also be registered in the system menu.

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

Address Book (All)

10:10

OKMenu

1/1

001 123456 123456

Cancel < Back

789012 789012

ABCDEF 567890

GHIJKL 111111

002

003

004

Ready to send.

GB0669_00

GB0426_03

Sort (No.)

10:10

Add

Edit

Delete

2/2

GB0396_01

Use [ ] or [ ] to scroll up and down.

Add - Address Type

10:10Select the address type.

Group

Contact

Cancel

1/1

Next >

GB0419_01

Page 29

2-3

Registering Destinations > Registering Destinations in the Address Book

Enter the destination name.

Up to 32 characters can be entered.

For details on character entry, refer to Character Entry Method on page 11-2.

Enter the address number.

Press [+], [-] or numeric keys to enter a particular Address Number (1-250).

Address Number is an ID for a destination. You can select any available number out of 200 numbers for contacts and 50 numbers for groups.

If you set “000” as the address number, the address is registered under the lowest available number.

Enter the fax number.

Enter the fax number of the receiving system using the numeric keys.

Up to 32 digits can be entered as the fax number of the receiving system.

Key Description

Pause Pressing this key adds about three seconds of waiting time during dialing. For

example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number.

Space Enters a space.

  Moves the cursor.

Backspace To correct the fax number, press [Backspace] on the touch panel, and delete the

digits one by one before reentering the fax number. To delete the number entirely, press the Clear key on the operation panel.

GB0057_11

Address Number

10:10Ready to send.

(000 - 250)

Cancel

Add - Confirmation

10:10

Cancel

Select the item that you want to change.

FTP

< Back

2/2

Save

Address Number Auto

GB0078_03

GB0217_01

Add - Confirmation

Sales department 1

10:10

Cancel

Select the item that you want to change.

FAX

Name

< Back

1/2

Save

E-mail Address

SMB

FAX

10:10Ready to send.

Detail Settings

Backspace

Cancel OK

Pause Space

Sub Address

GB0078_02

GB0075_02

Page 30

2-4

Registering Destinations > Registering Destinations in the Address Book

Select transmission settings

The transmission start speed, ECM communication, and encrypted transmission can be set.

1 Press [Detail Settings].

2 Configure the transmission start speed.

3 Turn on ECM communication.

ECM (error correction mode) is a function to automatically resend an image that has not been correctly sent or received due to the effects of noise on the telephone line during transmission.

4 Turn on encrypted transmission.

To use encrypted communication for transmission, turn on encrypted transmission.

For the procedure for turning on encrypted transmission, refer to Encryption on page 6-36.

NOTE

Normally the default setting should be used.

FAX

10:10Ready to send.

Cancel

Sub Address

Pause Space Backspace

Detail Settings

0123456789

GB0075_03

TX Start Speed

10:10Ready to send.

ECM

Cancel

1/1

33600bps

Encrypted Transmission

Off

FAX - Detail Settings

Detail Settings - TX Start Speed

10:10Ready to send.

14400bps

33600bps

9600bps

Cancel

1/1

GB0168_01

GB0172_01

TX Start Speed

10:10Ready to send.

ECM

Cancel

1/1

33600bps

Encrypted Transmission

Off

FAX - Detail Settings

Detail Settings - ECM

10:10Ready to send.

Off

Cancel

1/1

GB0168_01

GB0173_01

Encryption

10:10

Cancel

1/1

Off

Detail Settings - Encrypted Transmission

Ready to send.

TX Start Speed

10:10Ready to send.

ECM

Cancel

1/1

33600bps

Encrypted Transmission

Off

FAX - Detail Settings

GB0168_01

GB0174_00

Page 31

2-5

Registering Destinations > Registering Destinations in the Address Book

5 Press [OK].

Set a sub address.

To use sub address communication, a sub address and password must be registered.

For the procedure for setting a sub address, refer to Sub Address Transmission on page 6-23.

TX Start Speed

10:10Ready to send.

ECM

Cancel

1/1

33600bps

Encrypted Transmission

Off

FAX - Detail Settings

GB0168_01

Sub Address

10:10

Password

Cancel

1/1

FAX - Sub Address

**********

Ready to send.

FAX

10:10Ready to send.

Cancel

Sub Address

Pause Space Backspace

Detail Settings

0123456789

GB0075_03

GB0169_01

Add - Confirmation

Sales department 1

10:10

Cancel

Select the item that you want to change.

FAX

Name

< Back

1/2

Save

E-mail Address

SMB

FAX

10:10Ready to send.

Cancel

Sub Address

Pause Space Backspace

Detail Settings

0123456789

GB0075_03

GB0078_02

Page 32

2-6

Registering Destinations > Registering Destinations in the Address Book

Adding a Group

Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 50 groups can be added in the Address Book. Before adding a group in the Address Book, the contacts to be included in the group must be added first.

Display the screen.

Adds a new destination.

Select the registration method.

NOTE

If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges.

Designations in the group can also be registered in the system menu.

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

Address Book (All)

10:10

OKMenu

1/1

001 123456 123456

Cancel < Back

789012 789012

ABCDEF 567890

GHIJKL 111111

002

003

004

Ready to send.

GB0669_00

GB0426_03

Sort (No.)

10:10

Add

Edit

Delete

2/2

GB0396_01

Use [ ] or [ ] to scroll up and down.

Add - Address Type

10:10Select the address type.

Group

Contact

Cancel

1/1

Next >

GB0419_01

Page 33

2-7

Registering Destinations > Registering Destinations in the Address Book

Enter the group name.

Up to 32 characters can be entered.

For details on character entry, refer to Character Entry Method on page 11-2.

Select the members (destinations).

1 Display the screen.

2 Press the checkbox to select the desired destination from the list. The selected

destinations are indicated by a checkmark in the check box.

You can specify a destination by address number by pressing the Quick No. Search key.

GB0057_16

Member

10:10Ready to send.

1/1

End

Add - Confirmation

Support department

10:10

㪚㪸㫅㪺㪼㫃

Ready to send.

Address Number

Member

Name

Auto

㪓㩷㪙㪸㪺㫂

1/1

㪪㪸㫍㪼

Member:0

GB0420_02

GB0114_03

Address Book (Contact)

10:10Ready to send.

1/2

001 Sales department 1 0123456

001 Sales department 1 abc

002 Support department 0234567

Cancel OKMenu

002 Support department .BOX

Displays details for individual destinations.

Searches by destination name.

Advanced search by type of registered destination (Email, Folder (SMB/FTP) or FAX).

GB0428_01

Use [ ] or [ ] to scroll up and down.

Page 34

2-8

Registering Destinations > Registering Destinations in the Address Book

You can also press [Menu] to perform a more detailed search.

Narrow Down: Advanced search by type of registered destination (E-mail, Folder (SMB/FTP)

or FAX).

Search (Name) and Search (No.): Searches by destination name or address number.

Sort (Name) and Sort (No.): Sorts the list by destination name or address number.

Accept the members.

Enter the address number.

Press [+], [-] to enter a particular Address Number (1-250).

Address Number is an ID for a destination. You can select any available number out of 200 numbers for contacts and 50 numbers for groups.

If you set “000” as the address number, the address is registered under the lowest available number.

NOTE

To cancel a selection, press the corresponding checkbox to clear the check mark.

Narrow Down

10:10

Search (Name)

Search(No.)

Sort (Name)

1/2

Address Book (Contact)

10:10Ready to send.

1/2

001 Sales department 1 0123456

001 Sales department 1 abc

002 Support department 0234567

Cancel OKMenu

002 Support department .BOX

GB0428_01

GB0396_00

Use [ ] or [ ] to scroll up and down.

Address Book (Contact)

10:10Ready to send.

1/2

001 Sales department 1 0123456

001 Sales department 1 abc

002 Support department 0234567

Cancel OKMenu

002 Support department .BOX

GB0428_01

Member

10:10Ready to send.

Sales department 1

1/1

End

0123456

Support department 0234567

GB0114_04

Address Number

10:10Ready to send.

(000 - 250)

Cancel

Add - Confirmation

Support department

10:10

㪚㪸㫅㪺㪼㫃

Ready to send.

Address Number

Member

Name

Auto

㪓㩷㪙㪸㪺㫂

1/1

㪪㪸㫍㪼

Member:2

GB0420_02

GB0217_01

Add - Confirmation

Support department

10:10

㪚㪸㫅㪺㪼㫃

Ready to send.

Address Number

Member

Name

Auto

㪓㩷㪙㪸㪺㫂

1/1

㪪㪸㫍㪼

Member:2

GB0420_03

Page 35

2-9

Registering Destinations > Registering Destinations in the Address Book

Editing and Deleting Address Book Entries

Edit and delete the destinations (contacts) you added to the Address Book.

Display the screen.

Edit or delete the destination.

To edit the destination

Select the destination (contacts) or group to edit.

You can specify a destination by address number by pressing the Quick No. Search key.

Change the information as needed by pressing the item in question.

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

Address Book (All)

10:10

OKMenu

1/1

001 123456 123456

Cancel < Back

789012 789012

ABCDEF 567890

GHIJKL 111111

002

003

004

Ready to send.

GB0669_00

GB0426_03

GB0396_01

Sort (No.)

10:10

Add

Edit

Delete

2/2

Use [ ] or [ ] to scroll up and down.

GB0785_00

Address Book (All)

10:10Ready to send.

Sales department 1

1/2

Next >

Support department

SYSTEM DEP.

Sales department 1 Member:2

019

002

001

003

Cancel

GB0786_00

Address:

Sales department 1

10:10

Cancel

FAX

Name

< Back

1/2

Save

E-mail Address

Sales department 1

SMB

Use [ ] or [ ] to scroll up and down.

Page 36

2-10

Registering Destinations > Registering Destinations in the Address Book

To delete a member (group)

To delete a member from a group, select the destination you wish to delete and press [(Delete)] (the trash can icon).

To delete

Select the destination (contacts) or group to delete.

GB0786_00

Address:

Sales department 1

10:10

Cancel

FAX

Name

< Back

1/2

Save

E-mail Address

Sales department 1

SMB

Member

10:10Ready to send.

Sales department 1

1/1

End

0123456

Support department 0234567

Support department

10:10

Cancel

Address Number

Member

Name

< Back

1/1

Save

Auto

Address:Support department

Member: 2

GB0787_00

GB0114_04

Support department

10:10

Cancel

Address Number

Member

Name

< Back

1/1

Save

Auto

Address:Support department

Member: 1

Member

10:10Ready to send.

1/1

End

Support department 0234567

GB0114_05

GB0787_01

GB0396_01

Sort (No.)

10:10

Add

Edit

Delete

2/2

Use [ ] or [ ] to scroll up and down.

GB0788_00

Address Book (All)

10:10Ready to send.

Sales department 1

1/2

Delete

Support department

SYSTEM DEP.

Sales department 1 Member:2

019

002

001

003

Cancel

Page 37

2-11

Registering Destinations > Registering Destinations in the Address Book

Printing Address List

You can print the list of destinations registered in the Address Book.

You can sort the list in the order of index or address numbers of the destinations.

Display the screen.

Select [FAX List (Index)] or [FAX List (No.)].

System Menu/Counter. System Menu

User Login/Job Accounting

10:10

Printer

4/5

Address Book/One Touch

Internet

Address Book

10:10System Menu/Counter.

One Touch Key

< Back

1/1

Address Book Defaults

Print List

Address Book/One Touch

GB0054_03

GB0411_00

Use [ ] or [ ] to scroll up and down.

FAX List (Index)

10:10System Menu/Counter.

FAX List (No.)

< Back

1/1

Address Book/One Touch - Print List

GB0421_00

Page 38

2-12

Registering Destinations > Adding a Destination on One Touch Key

Adding a Destination on One Touch Key

Add a new destination (contact or group) on One Touch Key.

Adding a Destination

Add a new destination (contact or group). A maximum of 100 destinations can be registered. To register a destination to a One Touch Key, it must first be registered in the Address Book. Register one or more destinations as needed before proceeding.

Display the screen.

Add a One-Touch Key.

Press the One-Touch key to be added and press [+].

Select the destinations.

Select one destination (contact or group) from the Address Book.

You can specify a destination by address number by pressing the Quick No. Search key.

System Menu/Counter. System Menu

User Login/Job Accounting

10:10

Printer

4/5

Address Book/One Touch

Internet

Address Book

10:10System Menu/Counter.

One Touch Key

< Back

1/1

Address Book Defaults

Print List

Address Book/One Touch

GB0054_03

GB0411_00

Use [ ] or [ ] to scroll up and down.

Address Book/One Touch - One Touch Key

10:10System Menu/Counter.

None

Cancel

None

1/9

End

001

004

007

010 011

008

005

002

012

009

006

003

GB0422_00

Address Book (All)

10:10System Menu/Counter.

Sales department 1

1/2

Next >

0123456

Sales department 1 abc

Support department

0234567

Support department .BOX

Cancel < Back

Displays details for individual destinations.

Searches by destination name.

Advanced search by type of registered destination (Email, Folder (SMB/FTP) or FAX).

GB0429_00

Page 39

2-13

Registering Destinations > Adding a Destination on One Touch Key

You can also press [Menu] to perform a more detailed search.

Narrow Down: Advanced search by type of registered destination (E-mail, Folder (SMB/FTP) or FAX).

Search (Name) and Search (No.): Searches by destination name or address number.

Sort (Name) and Sort (No.): Sorts the list by destination name or address number.

Enter the One Touch Key name.

Up to 24 characters can be entered.

For details on character entry, refer to Character Entry Method on page 11-2.

Address Book (All)

10:10System Menu/Counter.

Sales department 1

1/2

Next >

0123456

Sales department 1 abc

Support department

0234567

Support department .BOX

Cancel < Back

Narrow Down

10:10

Search (Name)

Search(No.)

Sort (Name)

1/2

GB0429_00

GB0396_00

Use [ ] or [ ] to scroll up and down.

GB0057_18

Address Book (All)

10:10System Menu/Counter.

Sales department 1

1/2

Next >

0123456

Sales department 1 abc

Support department

0234567

Support department .BOX

Cancel < Back

GB0429_00

Add - Confirmation

Sales department 1

10:10

Cancel

System Menu/Counter.

FAX Number

Sub Address

TX Start Speed

Name

0123456

33600bps

< Back

1/2

Save

GB0754_00

Page 40

2-14

Registering Destinations > Adding a Destination on One Touch Key

Editing and Deleting One Touch Key

Edit and delete the destinations you added to One Touch Key.

Display the screen.

Edit or delete the destination.

To edit the destination

Select the One Touch Key you wish to edit and press [Menu] followed by [Edit].

To delete

Select the One Touch Key you wish to delete and press [(Delete)] (the trash can icon).

System Menu/Counter. System Menu

User Login/Job Accounting

10:10

Printer

4/5

Address Book/One Touch

Internet

Address Book

10:10System Menu/Counter.

One Touch Key

< Back

1/1

Address Book Defaults

Print List

Address Book/One Touch

GB0754_03

GB0411_00

Use [ ] or [ ] to scroll up and down.

10:10

Edit

1/1

Delete

Address Book/One Touch - One Touch Key

10:10System Menu/Counter.

None

Sales department 1

None

1/9

End

001

004

007

010 011

008

005

002

012

009

006

003

GB0422_01

GB0430_00

Address Book/One Touch - One Touch Key

10:10System Menu/Counter.

None

Sales department 1

None

1/9

End

001

004

007

010 011

008

005

002

012

009

006

003

GB0422_01

Page 41

3-1

3 Methods For Entering

the Destination

This chapter explains the following topics:

Entering the destination fax number with the numeric keys ............................................................................... 3-2

Choosing from the Address Book ...................................................................................................................... 3-4

Choosing by One Touch Key ............................................................................................................................. 3-6

Using the Speed Dial key ................................................................................................................................... 3-7

Broadcast Transmission ..................................................................................................................................... 3-8

Using redial ...................................................................................................................................................... 3-10

Using chain dial ................................................................................................................................................. 3-11

Using favorites ................................................................................................................................................. 3-13

Page 42

3-2

Methods For Entering the Destination > Entering the destination fax number with the numeric keys

Entering the destination fax number with the numeric keys

The procedure for entering the destination fax number with the numeric keys is explained below.

Display the fax number entry screen.

Pressing the number with the numeric keys changes the screen to the fax number entry screen.

Enter the fax number of the receiving system.

Enter the fax number of the receiving system using the numeric keys.

Up to 64 digits can be entered as the fax number of the receiving system.

Select transmission settings.

Key Description

Pause Pressing this key adds about three seconds of waiting time during dialing. For

example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number.

Space Enters a space.

  Moves the cursor.

Backspace To correct the fax number, press [Backspace] on the touch panel, and delete the

digits one by one before reentering the fax number. To delete the number entirely, press the Clear key on the operation panel.

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

FAX

10:10

On Hook

Cancel

Sub Address

Pause Space Backspace

Detail Settings

OKMenu Next Dest.

1234567890

Ready to send.

GB0703_00

FAX

10:10

On Hook

Cancel

Sub Address

Pause Space Backspace

Detail Settings

OKMenu Next Dest.

1234567890

Ready to send.

GB0703_00

Page 43

3-3

Methods For Entering the Destination > Entering the destination fax number with the numeric keys

Press [OK].

Entry of the destination finishes.

Key Description

Sub Address To communicate using the sub address, press this key. For

details, refer to Sub Address Transmission on page 6-23.

Detail Settings TX Start Speed To change the transmission start speed, press this key. Select

the speed from 33,600 bps, 14,400 bps, and 9,600 bps.

ECM ECM (error correction mode) is a function to automatically

resend an image that has not been correctly sent or received due to the effects of noise on the telephone line during transmission.

Encrypted Transmission

To send faxes using encryption, press this key. For details, refer to Encryption on page 6-36.

NOTE

Press [On Hook] to connect to the telephone line.

When the FAX number has been entered, the machine starts dialing to the receiving system.

After pressing this key, you can dial the number of the receiving system using the numeric keys. For details, refer to

Manual Send on page 4-14.

NOTE

When On is selected in Entry Check for New Dest., a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Dest. in the Operation Guide for the machine.

Press [Next Dest.] to enter the next fax number. For details, refer to

Broadcast Transmission

on page 3-8

In addition to a fax, you can include e-mail transmission and folder (SMB/FTP) transmission to send as one job. For details, refer to the machine’s Operation Guide.

FAX

10:10

On Hook

Cancel

Sub Address

Pause Space Backspace

Detail Settings

OKMenu Next Dest.

1234567890

Ready to send.

GB0703_00

Page 44

3-4

Methods For Entering the Destination > Choosing from the Address Book

Choosing from the Address Book

Select a destination registered in the Address Book.

Display the screen.

Select the destination.

Press the checkbox to select the desired destination from the list. The selected destinations are indicated by a checkmark in the check box.

Destination Search

You can specify a destination by address number by pressing the Quick No. Search key.

NOTE

For more information about how to register destinations in the Address Book, refer to Registering Destinations in the Address Book on page 2-2.

For details on the external address book, refer to Embedded Web Server RX User Guide.

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

Address Book (All)

10:10

OKMenu

1/1

001 123456 123456

Cancel < Back

789012 789012

ABCDEF 567890

GHIJKL 111111

002

003

004

Ready to send.

GB0426_03

Address Book (All)

10:10

OKMenu

1/1

001 123456 123456

Cancel < Back

789012 789012

ABCDEF 567890

GHIJKL 111111

002

003

004

Ready to send.

Displays details for individual destinations.

Searches by destination name.

Advanced search by type of registered destination (All, FAX or Group).

GB0426_03

Page 45

3-5

Methods For Entering the Destination > Choosing from the Address Book

You can also press [Menu] to perform a more detailed search.

Narrow Down: Advanced search by type of registered destination (All, FAX or Group).

Search (Name) and Search (No.): Searches by destination name or address number.

Sort (Name) and Sort (No.): Sorts the list by destination name or address number.

Accept the destinations.

NOTE

You may choose multiple destinations.

To cancel a selection, press the corresponding checkbox to clear the check mark.

Address Book (All)

10:10

OKMenu

1/1

001 123456 123456

Cancel < Back

789012 789012

ABCDEF 567890

GHIJKL 111111

002

003

004

Ready to send. Menu

Narrow Down

10:10

Search (Name)

Search(No.)

Sort (Name)

1/2

GB0426_03

GB0396_00

Address Book (All)

10:10

OKMenu

1/1

001 123456 123456

Cancel < Back

789012 789012

ABCDEF 567890

GHIJKL 111111

002

003

004

Ready to send.

GB0426_03

Page 46

3-6

Methods For Entering the Destination > Choosing by One Touch Key

Choosing by One Touch Key

Select the destination using the One Touch Keys.

Display the screen.

Select the destination.

Press the One Touch Keys where the destination is registered.

You can specify a one-touch key by one-touch number by pressing the Quick No. Search key.

NOTE

For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-12.

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

One Touch Key

10:10Ready to send.

None

123456

Cancel

None

1/9

001

004

007

010 011

008

005

002

012

009

006

003

GB0095_00

Page 47

3-7

Methods For Entering the Destination > Using the Speed Dial key

Using the Speed Dial key

You can designate a three-digit (001 to 100) One-touch key number (speed dial) to select the destination.

Display the screen.

Enter a speed dial number.

Enter the one-touch key number (speed dial number) with the numeric keys. The entered destination is selected.

Accept the destinations.

NOTE

For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-12.

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

One Touch Key No. Entry

10:10Enter Destination.

(001 - 100)

Cancel OK

One Touch Key

10:10Ready to send.

None

123456

Cancel

None

1/9

001

004

007

010 011

008

005

002

012

009

006

003

GB0095_01

GB0718_00

One Touch Key

10:10Ready to send.

None

123456

Cancel

None

1/9

001

004

007

010 011

008

005

002

012

009

006

003

GB0095_02

Page 48

3-8

Methods For Entering the Destination > Broadcast Transmission

Broadcast Transmission

This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.

Enter the fax number

Add a destination.

Press [Add Dest]. and enter the fax number with the numeric keys. To enter another fax number, press [Next Dest.].

Press [OK].

When all destinations have been entered, press [OK].

NOTE

When using a group for the destination, you can send originals to up to 100 destinations in one operation.

You can use this function together with sub address communication and delayed transmission.

When direct transmission has been selected, it changes to memory transmission at the time of transmission.

NOTE

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send. FAX

10:10

On Hook

Cancel

Sub Address

Pause Space Backspace

Detail Settings

OKMenu Next Dest.

1234567890

Ready to send.

GB0669_00

GB0703_00

FAX

10:10

On Hook

Cancel

Sub Address

Pause Space Backspace

Detail Settings

OKMenu Next Dest.

111111111

Ready to send.

GB0703_02

Page 49

3-9

Methods For Entering the Destination > Broadcast Transmission

Select the destination from the Address Book

Select the destination.

Select the checkboxes of all destinations and press [OK].

Select the destination from the One-touch keys

Select the destination.

Select all destinations and press [OK].

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

Address Book (All)

10:10

OKMenu

1/1

001 123456 123456

Cancel < Back

789012 789012

ABCDEF 567890

GHIJKL 111111

002

003

004

Ready to send.

GB0669_00

GB0426_03

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

One Touch Key

10:10Ready to send.

None

123456

Cancel

None

1/9

001

004

007

010 011

008

005

002

012

009

006

003

GB0669_00

GB0095_02

Page 50

3-10

Methods For Entering the Destination > Using redial

Using redial

Redial is a function allowing you to dial the last entered number once again. Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax to the same receiving system, press [Recall], and you can call the receiving system you dialed on the destination list.

Press [Recall].

Press the Start key.

The transmission will start.

NOTE

Recall information is canceled in the following conditions.

• When you turn the power off

• When you send a next fax (new recall information is registered)

• When you log out

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

Page 51

3-11

Methods For Entering the Destination > Using chain dial

Using chain dial

Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.

As an example, when using ‘212’ as the chain number

Select the chain dial number

To use a one-touch key, select the destination in which "212"is registered.

Press [Chain].

NOTE

You can use the chain number at the head of the fax number of the receiving system.

It is convenient to register chain numbers that are used frequently to the Address Book or One-touch keys. For registration to the Address Book, refer to Registering Destinations in the Address Book on page 2-2. For registration to One touch keys, refer to Adding a Destination on One Touch Key on page 2-12.

NOTE

To use the Address Book, select the destination in which "212" is registered as explained in Choosing from the Address Book on page 3-4.

To enter using the numeric keys, press [Add Dest.], enter "212", and press [OK].

One Touch Key

10:10

None

212

Cancel

None

1/9

001

004

007

010 011

008

005

002

012

009

006

003

Ready to send. FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0095_04

Ready to send. FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

212

Favorites

GB0669_02

Page 52

3-12

Methods For Entering the Destination > Using chain dial

Enter the fax number to be added to the chain number.

Select fax number from the Address Book

Multiple destinations can be selected. When [OK] is pressed, "212" is automatically added to all destinations.

For the procedure for selecting a destination in the address book, refer to Choosing from the Address Book on page 3-4.

Select fax number from One-touch key

Multiple destinations can be selected. When [OK] is pressed, "212" is automatically added to all destinations.

Use the numeric keys to enter a fax number

"212" is already entered, so continue by entering the fax number. To enter another destination, press [Menu] and then [Next Destination]. When all destinations have been entered, press [OK].

NOTE

10:10

1/2

001 123456 123456

002 123456789 123456789

003 123456 123456

004 Abc 1234567890

< Back OKMenu Cancel

Ready to send. Chain

10:10

Ext. Address Book

One Touch

Address Entry

Address Book

< BackCancel

1/1

Next >

Ready to send.

GB0676_00

GB0426_02

One Touch Key

10:10Ready to send.

None

123456

Cancel

None

1/9

001

004

007

010 011

008

005

002

012

009

006

003

< Back

Chain

10:10

Ext. Address Book

One Touch

Address Entry

Address Book

< BackCancel

1/1

Next >

Ready to send.

GB0676_00

GB0095_03

FAX

10:10

Detail Settings

Backspace

< Back OK

Pause Space

Sub Address

On Hook

Ready to send.

212

Cancel

Chain

10:10

Ext. Address Book

One Touch

Address Entry

Address Book

< BackCancel

1/1

Next >

Ready to send.

GB0676_00

GB0703_01

Page 53

3-13

Methods For Entering the Destination > Using favorites

Using favorites

A destination, transmission time, and other transmission settings can be registered as a favorites. After a favorites has been registered, it can be opened by simply selecting it from the Favorites screen. By registering using the wizard format, you can check each setting when transmitting.

For the procedure for registering a favorites, refer to the machine’s Operation Guide.

Display the screen.

Select a favorite.

When using the wizard mode

1 The registered screens are displayed in order. Make the desired settings.

Favorites

10:10

1/1

Select the function.

ID Card Copy Paper Saving Copy Scan to PC(Addre

ss Entry)

Scan to PC(Addre ss Book)

Scan to E-mail(A ddress Entry)

Scan to E-mail(A ddress Book)

Application

GB0056_00

Select the FAX transmission resolution. FAX TX Resolution

400x400dpi Ultra 200x400dpi Super 200x200dpi Fine

200x100dpi Normal

10:10

Cancel Next >

Density

10:10Adjust the density.

Lighter Normal Darker

< Back Next >Cancel

-3

-2

-1

-4 +2

GB0057_99

GB0008_99

GB0086_99

Page 54

3-14

Methods For Entering the Destination > Using favorites

2 Confirm the settings and start the job.

When using the program mode

Select a favorite to call up registered settings.

NOTE

To edit the settings, press [<Back] and make changes as desired.

Confirmation

1Copies

10:10

Cancel

Paper Selection

Zoom

Density

Copies

Auto

100%

< Back

1/6

Start

Press [Start] to start copying.

Normal 0

GB0820_00

Use [ ] or [ ] to scroll up and down.

Page 55

4-1

4 Sending Faxes

This chapter explains the following topics:

Basic transmission procedure ............................................................................................................................ 4-2

Checking the Send Status ....................................................................................................................... 4-3

Priority Override Send ............................................................................................................................. 4-4

Cancelling the Transmission .................................................................................................................... 4-5

Fax transmission functions ................................................................................................................................ 4-7

Original scan settings ......................................................................................................................................... 4-8

Original Size Selection ............................................................................................................................. 4-8

Original Orientation .................................................................................................................................. 4-9

Duplex ...................................................................................................................................................... 4-9

Selecting the FAX Resolution ................................................................................................................ 4-10

Selecting the Density .............................................................................................................................. 4-11

Selection of Original Image ..................................................................................................................... 4-11

Continuous Scan ................................................................................................................................... 4-12

Direct Transmission ......................................................................................................................................... 4-13

Cancelling Direct Transmission ............................................................................................................. 4-13

Manual Send .................................................................................................................................................... 4-14

Delayed Transmission ...................................................................................................................................... 4-15

Cancelling and Sending Delayed Transmissions (Queued) .................................................................. 4-17

Standby Transmission ...................................................................................................................................... 4-18

Interrupt Send .................................................................................................................................................. 4-19

Job Finish Notice ............................................................................................................................................. 4-20

File Name ......................................................................................................................................................... 4-21

Page 56

4-2

Sending Faxes > Basic transmission procedure

Basic transmission procedure

The basic procedure for using the fax system is explained below.

1 Press the FAX key

The base screen for fax appears.

2 Place the originals

Refer to the machine’s Operation Guide for placing originals.

3 Specifying destination

Specify the transmission destination.

For details, refer to Methods For Entering the Destination on page 3-1.

4 Select the transmission method

There are two transmission methods: memory transmission and direct transmission.

Memory transmission: The original is scanned into memory before communication starts. Memory transmission is selected by default.

Direct transmission: The destination is dialed and communication starts before the original is scanned.

Press [Direct] to change the transmission method to direct transmission. The key will be highlighted on the touch panel. If the [Direct] is pressed in the highlighted state, the transmission method will change to memory transmission.

For details, refer to Direct Transmission on page 4-13.

NOTE

If the touch panel is turned off, press the Energy Saver key and wait for the machine to warm up.

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

Page 57

4-3

Sending Faxes > Basic transmission procedure

5 Selecting the functions

Set functions such as the scanning density and fax resolution.

Press [Function Menu] to display all the functions.

For details, refer to Fax transmission functions on page 4-7.

6 Send Start

When scanning finishes, transmission starts.

When originals are placed in the document processor

After originals placed in the document processor are scanned and stored in the memory, the receiving system is dialed.

When originals are placed on the glass surface

After originals placed on the glass surface are scanned and stored in the memory, the receiving system is dialed.

For details, refer to Continuous Scan on page 4-12.

Checking the Send Status

Press the Status/Job Cancel key.

Display the send job status screen.

The list of accepted time, destination, and status are displayed for each job.

NOTE

When continuous scan is set, you can continue with scanning of a next original after an original on the glass surface has been stored in memory. Every time one page is scanned, you perform an operation to allow continued scanning, and after all the originals have been stored in memory, the receiving system is dialed.

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

Status/Job Cancel. Status

Print Job Status

10:10

Send Job Status

Store Job Status

Scheduled Job

Pause All Print Jobs

1/4

Send Job Status

10:10Status/Job Cancel.

0123456

Cancel CloseMenu

Process

1/1

0005

GB0052_02

GB0183_00

Page 58

4-4

Sending Faxes > Basic transmission procedure

Priority Override Send

A fax job waiting to be sent can be sent by priority override.

Press the Status/Job Cancel key.

Select the job to be sent by priority override.

Select the fax job to be sent by priority override and press [Menu] and then [Priority Override].

Press [Yes]. The selected fax job is sent by priority override and other fax jobs are moved down in the transmission queue.

If a broadcast transmission job is in progress...

If a fax job to multiple destinations (broadcast transmission) is in progress, the priority override job will be sent when transmission to the current destination is completed. When the priority override job is completed, transmission to the remaining destinations will resume.

However, if the priority override job is a broadcast transmission, the priority override job will not start until the current broadcast transmission job is finished.

NOTE

If a fax job is in progress, the priority override fax job will be sent after the job in progress is completed.

10:10Status/Job Cancel.

Priority Override

1/1

Status/Job Cancel. Status

Print Job Status

10:10

Send Job Status

Store Job Status

Scheduled Job

Pause All Print Jobs

1/4

Send Job Status

10:10Status/Job Cancel.

0123456

Cancel CloseMenu

Sending

1/1

0005

Waiting

0006

0007

7890123

5678901

GB0052-00

GB0183-01

GB0203-00

Page 59

4-5

Sending Faxes > Basic transmission procedure

Cancelling the Transmission

The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here.

Cancelling Memory Transmission (while originals are being scanned)

Press the Stop key.

During memory transmission, to cancel scanning while originals are being scanned, press the Stop key on the operation panel, or press [Cancel] on the touch panel.

Scanning of originals is canceled, and the originals are ejected. When originals remain in the document processor, take them out from the original output table.

Cancelling Memory Transmission (during communication)

Press the Status/Job Cancel key.

Canceling Transmission

Select the transmission job that you want to cancel and press [Cancel]. Select [Yes] to cancel the transmission.

Status/Job Cancel. Status

Print Job Status

10:10

Send Job Status

Store Job Status

Scheduled Job

Pause All Print Jobs

1/4

Send Job Status

10:10Status/Job Cancel.

0123456

Cancel CloseMenu

Process

1/1

0005

GB0052_00

GB0183_00

Page 60

4-6

Sending Faxes > Basic transmission procedure

Cancelling Transmission (during communication)

Follow this procedure to break the connection and stop transmission/reception.

Press the Status/Job Cancel key.

Disconnection of communication.

When communication is disconnected, transmission stops.

To cancel direct transmission, refer to Cancelling Direct Transmission on page 4-13.

To cancel a delayed transmission or send a fax by immediate transmission, refer to Cancelling and Sending Delayed Transmissions (Queued) on page 4-17.

To cancel polling transmission, refer to Polling Communication on page 6-26.

NOTE

To cancel direct transmission, delayed transmission, or polling transmission, refer to the section for that function.

Status/Job Cancel. Status

Printer

10:10

FAX

Toner Status

Pause All

Print Jobs

3/5

Waiting

Running

Scanner Waiting

FAX

10:10Status/Job Cancel.

1/1

End

Receiving...

Menu Line Off

GB0052_02

GB0191_00

Use [ ] or [ ] to scroll up and down.

Page 61

4-7

Sending Faxes > Fax transmission functions

Fax transmission functions

Functions frequently used for transmission are shown at the bottom of the transmission screen. To show other functions, press [Functions]. Use [] or [] to select the function.

What do you want to do? Reference Page

Specify the original size. Original Size Selection  page 4-8

Specify the correct original orientation. Original Orientation  page 4-9

Automatically scan 2-sided originals. Duplex  page 4-9

Set the resolution at which to scan originals. Selecting the FAX Resolution  page

4-10

Adjust the density. Selecting the Density  page 4-11

Select original image type for best results. Selection of Original Image  page

4-11

Scan a large number of originals separately and then produce as one job. Continuous Scan  page 4-12

Add a file name to the job to easily check its status. File Name  page 4-21

Send notice by e-mail when a job is complete. Job Finish Notice  page 4-20

Specify a time for transmission. Delayed Transmission  page 4-15

Connect to the destination first and then scan the original. Direct Transmission  page 4-13

Set up another transmission while communication is taking place. Standby Transmission  page 4-18

Interrupt transmission and send another original. Interrupt Send  page 4-19

Send an original using a sub address. Sub Address Transmission  page

6-23

Initiate reception of a fax by controlling the receiving machine. Polling Communication  page 6-26

Encrypt an original to send it safely. Encryption  page 6-36

Specify whether a transmission result report is printed when you perform a transmission job.

FAX TX Report  page 8-5

Page 62

4-8

Sending Faxes > Original scan settings

Original scan settings

Original Size Selection

Specify the original size to be scanned.

Display the screen.

Press [Functions] and then [Original Size].

Select the original size.

Metric Select from A4, A5, A6, B5, B6, Folio, or 216 × 340 mm.

Inch Select from Letter, Legal, Statement, Executive, or Oficio II.

Others Select from 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope

C5, Hagaki, Oufukuhagaki, Youkei 4, Youkei 2, or Custom

* For instructions on how to specify the custom original size, refer to the machine’s Operation Guide.

NOTE

Be sure to always specify the original size when using custom size originals.

Functions

Original Size

10:10

Original Orientation

1-sided

Duplex

1/3

Add/Edit

Shortcut

Ready to send.

FAX TX Resolution

200x100dpi Normal

Top Edge on Left

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_00

Use [ ] or [ ] to scroll up and down.

Original Size - Metric

10:10

1/2

OK< BackCancel

Ready to send.

Original Size

Metric Inch Others

10:10

Cancel OK

Ready to send.

GB0025_01

GB0026_01

Use [ ] or [ ] to scroll up and down.

Page 63

4-9

Sending Faxes > Original scan settings

Original Orientation

To scan the original in the correct orientation, specify which side of the original is the top. To set a 2-sided, the orientation of the placed original must be set.

Display the screen.

For details, refer to the machine’s Operation Guide.

Duplex

Select the type and orientation of the binding based on the original.

1-sided Set when using a 1-sided sheet original.

2-sided Set when using a 2-sided sheet original that will be bound on the left or

right.

Other Settings

Duplex 1-sided Set when using a 1-sided sheet original.

2-sided (Binding Left/ Right)

Set when using a 2-sided sheet original that will be bound on the left or right.

2-sided (Binding Top) Set when using a 2-sided sheet original that will be bound at the top.

Original Orientation

* This function is not displayed when 1-sided is selected.

Select the orientation of the original document top edge to scan correct direction.

NOTE

For direct transmission, you cannot use [2-sided].

Functions

Original Size

10:10

Original Orientation

1-sided

Duplex

1/3

Add/Edit

Shortcut

Ready to send.

FAX TX Resolution

200x100dpi Normal

Top Edge on Left

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_00

Use [ ] or [ ] to scroll up and down.

Page 64

4-10

Sending Faxes > Original scan settings

Display the screen.

For details, refer to the machine’s Operation Guide.

Selecting the FAX Resolution

Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better resolution also means larger file sizes and longer send times.

Display the screen.

Item Description

200 × 100 dpi Normal when sending originals with

standard size characters

Typical character size: 10.5 point (example: Resolution Resolution)

200 × 200 dpi Fine when sending originals

with relatively small characters and thin lines

Typical character size: 8 point (example: Resolution Resolution)

200 × 400 dpi Super (Super Fine)

when sending originals with minute characters and lines

Typical character size: 6 point (example: Resolution Resolution)

400 × 400 dpi Ultra (Ultra Fine)

when sending originals with minute characters and lines more finely

Typical character size: 6 point (example: Resolution Resolution)

NOTE

The default setting is 200 × 100 dpi (Normal). The higher the resolution, the clearer the image, but the fax transmission time is longer.

For Multi Sending, the scan resolution must to equal to or higher than the fax resolution. If the fax resolution is higher than the scan resolution, the scan resolution will automatically change to the same setting as the fax resolution.

Functions

Original Size

10:10

Original Orientation

1-sided

Duplex

1/3

Add/Edit

Shortcut

Ready to send.

FAX TX Resolution

200x100dpi Normal

Top Edge on Left

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_00

Use [ ] or [ ] to scroll up and down.

Functions

Original Size

10:10

Original Orientation

1-sided

Duplex

1/3

Add/Edit

Shortcut

Ready to send.

FAX TX Resolution

200x100dpi Normal

Top Edge on Left

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_00

Use [ ] or [ ] to scroll up and down.

Page 65

4-11

Sending Faxes > Original scan settings

Select the resolution.

Selecting the Density

Adjust density using 9 levels.

Display the screen.

For details, refer to the machine’s Operation Guide.

Selection of Original Image

Select original image type for best results.

Display the screen.

For details, refer to the machine’s Operation Guide.

Item Description

Text +Photo Best for originals which contain a mixture of text and photos.

Text Sharply renders pencil text and fine lines.

Photo Best for photographs.

Text (for OCR) For documents to be read by OCR.

Ready to send. FAX TX Resolution

400x400dpi Ultra 200x400dpi Super 200x200dpi Fine

200x100dpi Normal

10:10

Cancel OK

GB0086_00

Functions

10:10

Text+Photo

Normal 0

Density

Original Image

2/3

Add/Edit

Shortcut

Ready to send.

Continuous Scan

Off

doc

File Name Entry

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_01

Use [ ] or [ ] to scroll up and down.

Functions

10:10

Text+Photo

Normal 0

Density

Original Image

2/3

Add/Edit

Shortcut

Ready to send.

Continuous Scan

Off

doc

File Name Entry

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_01

Use [ ] or [ ] to scroll up and down.

Page 66

4-12

Sending Faxes > Original scan settings

Continuous Scan

Scan a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously until you press [Finish Scan].

Display the screen.

For details, refer to the machine’s Operation Guide.

Functions

10:10

Text+Photo

Normal 0

Density

Original Image

2/3

Add/Edit

Shortcut

Ready to send.

Continuous Scan

Off

doc

File Name Entry

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_01

Use [ ] or [ ] to scroll up and down.

Page 67

4-13

Sending Faxes > Direct Transmission

Direct Transmission

Scans all originals into memory, then dials and sends. Scanning of the originals starts after the connection is made with the receiving system, allowing you to verify that each page of the fax has been properly sent.

Display the screen.

Configure the function.

Cancelling Direct Transmission

During direct transmission, to cancel communication during transmission, press the Stop key on the operation panel or [Cancel] on the touch panel. The originals that have been scanned are ejected, and the screen returns to the send default screen. When originals remain in the document processor, take them out.

Setting for Direct

transmission

Description

On Starts direct transmission.

Dials the receiving system, and after the communication has started, originals are scanned.

Off Starts memory transmission.

After originals are scanned into memory, the communication starts.

NOTE

In direct transmission, you can designate only one destination for one transmission.

NOTE

In the basic screen for sending, press [Direct]. This selects the direct transmission method and the keys on the touch panel are highlighted.

Ready to send. Functions

10:10

Off

Job Finish Notice

3/3

Add/Edit

Shortcut

FAX Delayed Transmission

Off

FAX Direct Transmission

Off

FAX Polling RX

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_02

Use [ ] or [ ] to scroll up and down.

Ready to send. FAX Direct Transmission

Off On

10:10

Cancel OK

GB0093_00

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

Page 68

4-14

Sending Faxes > Manual Send

Manual Send

This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system.

Press the FAX key.

Place the originals.

Press [On Hook].

Dial the destination.

Use the numeric keys to enter the number of the receiving system.

Press the Start key.

When you hear the fax tone, the telephone line has connected to the receiving system. Press the Start key. Transmission begins.

NOTE

Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals.

NOTE

To cancel the operation, press [Line Off].

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

On Hook

10:10Ready to send.

0123456

Manual RX Line Off

GB0694_00

Page 69

4-15

Sending Faxes > Delayed Transmission

Delayed Transmission

Set a send time. You can use delayed transmission together with the broadcast transmission function, etc.

The method for sending originals to one destination after setting the start time is explained here.

Batch Transmission Function

When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission, you can send up to 10 groups of originals using batch transmission. This function prevents repeated communication to the same destination and reduces the communication cost.

Display the screen.

IMPORTANT

If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the preset time. In this case, adjust the time. For details, refer to Setting Date and Time on page 1-10.

NOTE

You cannot select direct transmission.

Set the time from between 00:00 and 23:59 in one-minute increments.

You can set up to 30 destinations for delayed transmission.

When two or more delayed transmissions are set for the same time, the communication will start in the order that the delayed transmissions have been set. When delayed transmissions have been set in reverse order, however, sending of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations.

You can cancel a delayed transmission any time before the specified transmission time. You can also send a delayed transmission before the specified time. (Refer to Cancelling and Sending Delayed Transmissions (Queued) on page 4-17.)

NOTE

You cannot send originals as a batch transmission in the case of direct transmission.

In the case of broadcast transmission, when you have set two or more groups of originals to the same transmission start time, and each group includes the same receiving system fax number, you cannot send the originals as a batch transmission.

When the transmission start time has come, and there are fax originals waiting for redial to the same receiving system, the waiting originals are also sent together as a batch transmission.

When job accounting is ON, only the originals with the same account ID set using delayed transmission are sent as a batch transmission.

Ready to send. Functions

10:10

Off

Job Finish Notice

3/3

Add/Edit

Shortcut

FAX Delayed Transmission

Off

FAX Direct Transmission

Off

FAX Polling RX

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_02

Use [ ] or [ ] to scroll up and down.

Page 70

4-16

Sending Faxes > Delayed Transmission

Configure the function.

Use [+]/[-] or the numeric keys to enter the transmission start time.

FAX Delayed Transmission - Start Time

10:10

(00 - 23)

< Back

(00 - 59)

OKCancel

Ready to send.

Ready to send. FAX Delayed Transmission

Off On

10:10

Cancel OK

GB0092_00

GB0218_00

Page 71

4-17

Sending Faxes > Delayed Transmission

Cancelling and Sending Delayed Transmissions (Queued)

To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the procedure below.

Display the screen.

Canceling a job and immediate transmission.

Canceling a job

Select the job you want to cancel and press [Cancel].

Immediate transmission

Select the job you want to send by immediate transmission, and press [Start Now] in the [Menu] screen.

Status/Job Cancel. Status

Print Job Status

10:10

Send Job Status

Store Job Status

Scheduled Job

Pause All Print Jobs

1/4

GB0052_00

Scheduled Job

10:10Status/Job Cancel.

1233

Cancel Close

04:00

1/1

0014

GB0185_00

Scheduled Job

10:10Status/Job Cancel.

1233

Cancel Close

04:00

1/1

0014

Start Now

10:10

1/1

GB0185_00

GB0219_00

Page 72

4-18

Sending Faxes > Standby Transmission

Standby Transmission

During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission.

Press the FAX key.

Place the originals.

Select the destination, and set transmitting functions if you want to use any.

Press the Start key.

Scanning of the originals starts, and the next transmission is scheduled.

When the communication is completed, the scheduled transmission will begin.

NOTE

Together with delayed transmission and interrupt send, up to 35 transmissions can be scheduled.

You can use other functions such as broadcast transmission.

NOTE

When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 8-14.

Page 73

4-19

Sending Faxes > Interrupt Send

Interrupt Send

During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set.

Press the FAX key.

Load the originals to be sent using Interrupt Send.

Press [Direct].

For operation of direct transmission, refer to Direct Transmission on page 4-13.

Set the destination, and press the Start key.

The originals are left in queue, and the transmission will start when transmission becomes possible.

When the interrupt send is completed, the canceled communication and standby transmission will automatically resume.

NOTE

When the total number of standby transmissions and delayed transmissions has already reached 35, you cannot use interrupt send.

NOTE

When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 8-14.

To cancel transmission while waiting for interrupt send, press the Stop key on the operation panel or [Cancel] on the touch panel. For details, refer to Cancelling Direct Transmission on page 4-13.

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

Page 74

4-20

Sending Faxes > Job Finish Notice

Job Finish Notice

Send e-mail notice when a job is complete.

Display the screen.

For details, refer to the machine’s Operation Guide.

Ready to send. Functions

10:10

Off

Job Finish Notice

3/3

Add/Edit

Shortcut

FAX Delayed Transmission

Off

FAX Direct Transmission

Off

FAX Polling RX

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_02

Use [ ] or [ ] to scroll up and down.

Page 75

4-21

Sending Faxes > File Name

File Name

Add a file name. Additional information such as Job No. and Date and Time can also be set.

Display the screen.

For details, refer to the machine’s Operation Guide.

Functions

10:10

Text+Photo

Normal 0

Density

Original Image

2/3

Add/Edit

Shortcut

Ready to send.

Continuous Scan

Off

doc

File Name Entry

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_01

Use [ ] or [ ] to scroll up and down.

Page 76

5-1

5 Receiving Faxes

This chapter explains the following topics:

Fax reception ..................................................................................................................................................... 5-2

Reception Method .................................................................................................................................... 5-2

Checking and Changing the Reception Method ...................................................................................... 5-3

FAX Automatic Reception .................................................................................................................................. 5-4

Flow of reception ..................................................................................................................................... 5-4

Canceling reception (Disconnection of communication) .......................................................................... 5-5

Manual Reception .............................................................................................................................................. 5-6

Flow of reception ..................................................................................................................................... 5-6

Fax reception functions ...................................................................................................................................... 5-7

Fax reception settings ........................................................................................................................................ 5-8

Media Type for Print Output ..................................................................................................................... 5-8

Reception Date/Time ............................................................................................................................... 5-9

Duplex Print Output ................................................................................................................................. 5-9

2 in 1 Print ................................................................................................................................................ 5-9

Batch Print ............................................................................................................................................. 5-10

Page 77

5-2

Receiving Faxes > Fax reception

Fax reception

When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAXdedicated reception. No special operation is required when receiving faxes.

Reception Method

The methods for receiving faxes on the machine are shown below.

NOTE

When the original size is larger than A4 or Letter at the sender, the send image size will be reduced at the sender's machine to fit to your supported paper size. In addition, when the send image size is too long at the sender and your machine cannot print the received image into one page, the image will be divided into several sheets of paper.

Reception Method Item Description Reference

Page

FAX Automatic Reception

Auto (Normal) Faxes are automatically received. 5-4

FAX/TEL Auto Switch Reception

Auto (FAX/TEL) This reception method is convenient when using both

telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.

7-2

FAX/Answering Machine Auto Switch Reception

Auto (Answering machine)

This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine. Therefore, when the user is absent, the other party can leave a message on the answering machine.

7-4

DRD Reception (Available for inch versions only)

Auto (DRD) Select this if you use a Distinctive Ring Pattern service. 7-6

Manual Reception Manual This method allows you to receive faxes by pressing [Manual

RX] after confirming that the telephone line has connected to the sending system. Connecting a telephone set (commercially available product) to this machine enables you to receive originals after talking to the person at the sending system.

5-6

Page 78

5-3

Receiving Faxes > Fax reception

Checking and Changing the Reception Method

Display the screen.

Select the reception method.

For FAX Automatic Reception, select [Auto (Normal)].

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Favorites/Application

3/5

TX/RX Common

10:10System Menu/Counter.

Transmission

< Back

1/2

Reception

TX/RX Restriction

FAX

10:10System Menu/Counter.

Encrypted Reception

< Back

3/3

Auto(Normal)

FAX - Reception

Remote SW Dial

Reception Mode

Off

GB0054_02

GB0316_00

GB0327_02

Use [ ] or [ ] to scroll up and down.

10:10System Menu/Counter.

Auto (FAX/TEL)

Auto (Answering Machine)

Manual

Auto (Normal)

Cancel

1/1

Reception - Reception Mode

GB0337_00

Page 79

5-4

Receiving Faxes > FAX Automatic Reception

FAX Automatic Reception

When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAXdedicated reception. No special operation is required when receiving faxes.

Flow of reception

Reception Starts

When a fax has been sent to you, the machine rings the registered number of times, and then

starts receiving the fax.

After reception has started, the Processing indicator blinks.

Reception Print

Received faxes are output to the inner tray with the printed side facing down. The inner tray

can hold a maximum of 150 sheets of plain paper (80g/m

). However, the number of sheets

varies with the condition of the paper to be used.

Memory Reception

When the machine cannot print a fax due to paper running out or a paper jams, it temporarily stores originals that have been sent in the image memory. When the machine returns to the printable state, printing starts.

During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen. To print the received originals, supply paper or remove jammed paper.

For the Status screen, refer to the machine’s Operation Guide.

NOTE

You can change the number of times the ringing tone rings. (Refer to FAX on page 9-6.)

IMPORTANT

When the number of sheets to be printed exceeds the number of sheets that can be held, remove all the paper on the inner tray.

Even if the machine is not capable of printing due to paper running out or a paper jam, it can still receive faxes (memory reception).

Page 80

5-5

Receiving Faxes > FAX Automatic Reception

Canceling reception (Disconnection of communication)

When you cancel receiving by disconnecting the telephone line during communication, use the following procedure.

Press the Status/Job Cancel key.

Disconnection of communication.

When communication is disconnected, reception stops.

Status/Job Cancel. Status

Printer

10:10

FAX

Toner Status

Pause All

Print Jobs

3/5

Waiting

Running

Scanner Waiting

FAX

10:10Status/Job Cancel.

1/1

End

Receiving...

Menu Line Off

GB0052_02

GB0191_00

Use [ ] or [ ] to scroll up and down.

Page 81

5-6

Receiving Faxes > Manual Reception

Manual Reception

This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has connected to the sending system.

Flow of reception

The machine receives a call.

When the machine receives a call, it rings.

Press [On Hook].

Press [On Hook] to establish the connection.

Press [Manual RX].

After the sending side has started transmission, the machine starts receiving the originals.

NOTE

To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to Reception Mode on page 9-8.

Connecting a telephone set (commercially available product) to this machine enables you to receive originals after talking to the person at the sending system.

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

On Hook

10:10Ready to send.

0123456

Manual RX Line Off

GB0694_00

Page 82

5-7

Receiving Faxes > Fax reception functions

Fax reception functions

The reception method and fax printing method can be set.

What do you want to do? Reference Page

Print received faxes on both sides of the paper. Duplex Print Output  page 5-9

Receive a two-page fax on one page. 2 in 1 Print  page 5-9

Print received faxes together as a batch. Batch Print  page 5-10

Print the date and time of reception and other information. Reception Date/Time  page 5-9

Restrict the type of paper that can be used. Media Type for Print Output  page

5-8

Connection to PBX (Private Branch Exchange) (Europe only) PBX Setting (Europe only)  page 1-

Forward received faxes to another fax machine or a computer. Memory Forwarding  page 6-2

Store received faxes in the machine without printing them. Sub Address Box Function  page 6-

Initiate reception of a fax by controlling the receiving machine. Polling Communication  page 6-26

Encrypt an original to send it safely. Encryption  page 6-36

Page 83

5-8

Receiving Faxes > Fax reception settings

Fax reception settings

Media Type for Print Output

Specify the paper type to be used for print output of the received fax.

For more information about configuring settings, refer to Default fax settings on page 9-2.

Setting the cassette for the print output of received faxes

By specifying the media type, faxes can be received on the corresponding cassette.

Display the screen.

Select the cassette that you want to use for fax reception.

Selecting the paper size.

Supported paper types All Media Types, Plain, Vellum, Rough, Labels, Recycled, Bond,

Cardstock, Color, Envelope, Thick, Coated, High Quality, Custom 1-8

NOTE

[Paper Size] is only displayed when the size dial on the cassette is set to Other.

IMPORTANT

Specify the paper size as follows for the cassette that you want to use for fax reception.

Inch models: Select from [Inch].

Metric models: Select from [Metric].

Cassette1

10:10System Menu/Counter.

Cassette2

< Back

1/1

Cassette3

Multi Purpose Tray

Cassette/MP Tray Settings

System Menu/Counter. System Menu

User Property

10:10

Cassette/MP Tray Settings

Common Settings

Copy

2/5

GB0054_01

GB0136_00

Use [ ] or [ ] to scroll up and down.

Cassette 1 - Paper Size

10:10System Menu/Counter.

Metric

Inch

Others

Cancel

1/1

Next >

Paper Size

10:10System Menu/Counter.

Media Type

< Back

1/1

Plain

Cassette/MP Tray Settings - Cassette 1

GB0137_00

GB0140_00

Page 84

5-9

Receiving Faxes > Fax reception settings

Selecting the paper type.

Set the paper type.

Configure paper settings for fax reception. When selecting the paper type, select the same paper type as you selected in step 3.

For more information about configuring settings, refer to Default fax settings on page 9-2.

Reception Date/Time

Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time zone.

For more information about configuring settings, refer to Default fax settings on page 9-2.

Duplex Print Output

When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data.

For more information about configuring settings, refer to Default fax settings on page 9-2.

2 in 1 Print

When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper.

For more information about configuring settings, refer to Default fax settings on page 9-2.

NOTE

When the received data is printed on multiple pages, the reception date/time is printed on the fist page only. It is not printed on the pages that follow. When the received fax data is forwarded after retrieving it from memory, the reception date/time is not added to the forwarded data.

On Print the reception date/time.

Off Do not print the reception date/time.

On Print on both sides.

Off Do not print on both sides.

On Print 2 in 1.

Off Do not print 2 in 1.

10:10System Menu/Counter.

Rough

Recycled

Preprinted

Plain

Cancel

1/5

Cassette 1 - Media Type

Paper Size

10:10System Menu/Counter.

Media Type

< Back

1/1

Plain

Cassette/MP Tray Settings - Cassette 1

GB0137_00

GB0221_00

Use [ ] or [ ] to scroll up and down.

Page 85

5-10

Receiving Faxes > Fax reception settings

Batch Print

When a multi-page fax is received, the pages are printed in a batch after all pages are received.

For more information about configuring settings, refer to Default fax settings on page 9-2.

On Print as a batch after all pages are received.

Off Print each page as it is received.

Page 86

6-1

6 Using Convenient Fax

Functions

This chapter explains the following topics:

Memory Forwarding ........................................................................................................................................... 6-2

Type of Forwarding Destination ............................................................................................................... 6-2

Setting Forwarding ................................................................................................................................... 6-2

Registering Forwarding Destination ......................................................................................................... 6-3

Changing and Deleting Registration Contents ......................................................................................... 6-4

Forwarding Time Setting .......................................................................................................................... 6-5

File Format Setting .................................................................................................................................. 6-6

File Separation ......................................................................................................................................... 6-7

E-mail Subject Add. Info Setting .............................................................................................................. 6-8

FTP Encrypted TX Setting ....................................................................................................................... 6-9

Print Setting ........................................................................................................................................... 6-10

File Name Registration .......................................................................................................................... 6-10

Settings for Forwarding from Embedded Web Server RX (Forward Settings) ....................................... 6-12

Sub Address Box Function .............................................................................................................................. 6-13

Sub Address Box ................................................................................................................................... 6-13

Sub Address Communication ................................................................................................................ 6-13

Registering a Sub Address Box ............................................................................................................. 6-14

Changing/Deleting Sub Address Box .................................................................................................... 6-16

Printing Originals from a Sub Address Box ........................................................................................... 6-18

Checking Details .................................................................................................................................... 6-19

Deleting Originals after Printing from a Sub Address Box ..................................................................... 6-21

Deleting Originals from a Sub Address Box .......................................................................................... 6-21

Printing a Sub Address Box List ............................................................................................................ 6-22

Sub Address Transmission .................................................................................................................... 6-23

Polling Communication .................................................................................................................................... 6-26

Polling Transmission .............................................................................................................................. 6-26

Polling Reception ................................................................................................................................... 6-30

Printing from a Polling Box .................................................................................................................... 6-33

Checking Details .................................................................................................................................... 6-34

Deleting Originals in a Polling Box ......................................................................................................... 6-35

Encryption ........................................................................................................................................................ 6-36

Registering an Encryption Key .............................................................................................................. 6-36

Changing and Deleting Registration Contents of Encryption Key .......................................................... 6-38

Using the Encrypted Transmission ........................................................................................................ 6-39

Setting the Encrypted Reception ........................................................................................................... 6-42

Network FAX .................................................................................................................................................... 6-43

Flow of Network FAX Sending ............................................................................................................... 6-43

Flow of Network FAX Receiving ............................................................................................................ 6-43

Setup ..................................................................................................................................................... 6-44

Installing the Network Fax Driver ........................................................................................................... 6-45

Basic Transmission ................................................................................................................................ 6-47

Configuring the Driver Default Settings ................................................................................................. 6-50

Page 87

6-2

Using Convenient Fax Functions > Memory Forwarding

Memory Forwarding

When you have received a fax, you can forward the received image to other fax machines or computers, or set printing.

Type of Forwarding Destination

Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be forwarded to the specified destination.

You can forward the document to other fax machines or for e-mail transmission or folder (SMB or FTP) transmission.

Setting Forwarding

Use the procedure below to set forwarding.

Display the screen.

Configure the function.

Select [On] or [Off] whether to forward or not to forward the received documents.

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Favorites/Application

3/5

Forward Settings

10:10System Menu/Counter.

< Back

2/2

FAX

GB0054_02

GB0316_01

Use [ ] or [ ] to scroll up and down.

Forwarding

10:10System Menu/Counter.

Forward Destination

< Back

1/3

Off

TIFF

File Format

File Separation

FAX - Forward Settings

Off

Forward Settings - Forwarding

10:10System Menu/Counter.

Off

Cancel

1/1

GB0377_00

GB0378_00

Page 88

6-3

Using Convenient Fax Functions > Memory Forwarding

Registering Forwarding Destination

Use the procedure below to register a forwarding destination.

Display the screen.

Configure the function.

Display the add destination screen and follow the procedure below to register the forwarding destination. Only one destination can be registered.

Selecting Forwarding Destination from Address Book

1 Press [Address Book] or [Ext Address Book].

2 Select the destination (individual) you want to register as a forwarding destination.

Entering Forwarding Destination Directly

1 Press [Address Entry (FAX)], [Address Entry (Email)], [Address Entry (Folder)].

2 Enter the address to be registered as a forwarding destination.

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Favorites/Application

3/5

Forward Settings

10:10System Menu/Counter.

< Back

2/2

FAX

GB0054_02

GB0316_01

Use [ ] or [ ] to scroll up and down.

Forward Settings - Forward Destination

10:10System Menu/Counter.

1/1

End

test

Forwarding

10:10System Menu/Counter.

Forward Destination

< Back

1/3

Off

TIFF

File Format

File Separation

FAX - Forward Settings

Off

Add - Address Type

10:10System Menu/Counter.

Ext. Address Book

Address Entry (FAX)

Address Entry (E-mail)

Address Book

Cancel

1/2

Next >

GB0392_00

GB0377_00

GB0393_00

Page 89

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Using Convenient Fax Functions > Memory Forwarding

If [Address Entry (E-mail)] or [Address Entry (Folder)] is selected for the forwarding destination, refer to the Operation Guide for the machine to enter the address.

Press [End].

Changing and Deleting Registration Contents

Use the procedure below to change or delete registration contents.

Display the screen.

Edit or delete the destination.

To edit the destination

Press […] and change the destination.

NOTE

For details on character entry, refer to Character Entry Method on page 11-2.

Forward Settings - Forward Destination

10:10System Menu/Counter.

Sales department 1

1/1

End

123456789

GB0392_01

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Favorites/Application

3/5

Forward Settings

10:10System Menu/Counter.

< Back

2/2

FAX

GB0054_02

GB0316_01

Use [ ] or [ ] to scroll up and down.

Forward Settings - Forward Destination

10:10System Menu/Counter.

Sales department 1

1/1

End

123456789

Forwarding

10:10System Menu/Counter.

Forward Destination

< Back

1/3

Off

TIFF

File Format

File Separation

FAX - Forward Settings

Off

GB0392_01

GB0377_00

Page 90

6-5

Using Convenient Fax Functions > Memory Forwarding

To delete

Select the destination and press [(Delete)] (the trash can icon).

Press [End].

Forwarding Time Setting

Display the screen.

Forward Settings - Forward Destination

10:10System Menu/Counter.

Sales department 1

1/1

End

123456789

Forwarding

10:10System Menu/Counter.

Forward Destination

< Back

1/3

Off

TIFF

File Format

File Separation

FAX - Forward Settings

Off

GB0392_01

GB0377_00

Forward Settings - Forward Destination

10:10System Menu/Counter.

1/1

End

test

GB0392_00

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Favorites/Application

3/5

Forward Settings

10:10System Menu/Counter.

< Back

2/2

FAX

GB0054_02

GB0316_01

Use [ ] or [ ] to scroll up and down.

Page 91

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Using Convenient Fax Functions > Memory Forwarding

Configure the function.

Select [All Day] or [Preset Time]. If Preset Time is selected, enter the [Start Time] and [End Time].

File Format Setting

If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF, or XPS as the file format.

Display the screen.

NOTE

Enter the time on the 24 hours system.

E-mail Subject Add. Info.

10:10System Menu/Counter.

FTP Encrypted TX

< Back

2/3

Schedule

FAX - Forward Settings

Off

All Day

Forward Settings - Schedule

10:10System Menu/Counter.

Preset Time

All Day

Cancel

1/1

Schedule - Start Time

10:10System Menu/Counter.

(00 - 23)

< Back

(00 - 59)

Next >Cancel

Schedule - End Time

10:10System Menu/Counter.

(00 - 23)

< Back

(00 - 59)

Cancel

GB0385_00

GB0377_01

GB0387_00

GB0386_00

Use [ ] or [ ] to scroll up and down.

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Favorites/Application

3/5

Forward Settings

10:10System Menu/Counter.

< Back

2/2

FAX

GB0054_02

GB0316_01

Use [ ] or [ ] to scroll up and down.

Page 92

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Using Convenient Fax Functions > Memory Forwarding

Configure the function.

Select [PDF], [TIFF], or [XPS].

If PDF is selected, select [Off], [PDF/A-1a], or [PDF/A-1b].

File Separation

When sending by e-mail transmission, folder (SMB) transmission, or folder (FTP) transmission, specify whether File Separation is performed.

Display the screen.

Configure the function.

To create one file per page, select [Each Page].

Forwarding

10:10System Menu/Counter.

Forward Destination

< Back

1/3

Off

TIFF

File Format

File Separation

FAX - Forward Settings

Off

Forward Settings - File Format

10:10System Menu/Counter.

TIFF

XPS

PDF

Cancel

1/1

GB0379_00

GB0377_00

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Favorites/Application

3/5

Forward Settings

10:10System Menu/Counter.

< Back

2/2

FAX

GB0054_02

GB0316_01

Use [ ] or [ ] to scroll up and down.

Forwarding

10:10System Menu/Counter.

Forward Destination

< Back

1/3

Off

TIFF

File Format

File Separation

FAX - Forward Settings

Off

Forward Settings - File Separation

10:10System Menu/Counter.

Each Page

Off

Cancel

1/1

GB0380_00

GB0377_00

Page 93

6-8

Using Convenient Fax Functions > Memory Forwarding

E-mail Subject Add. Info Setting

Specify whether any information will be added to the subject of the E-mail. When adding information, you can select either Sender Name or Sender.

Display the screen.

Configure the function.

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Favorites/Application

3/5

Forward Settings

10:10System Menu/Counter.

< Back

2/2

FAX

GB0054_02

GB0316_01

Use [ ] or [ ] to scroll up and down.

E-mail Subject Add. Info.

10:10System Menu/Counter.

FTP Encrypted TX

< Back

2/3

Schedule

FAX - Forward Settings

Off

All Day

Forward Settings - E-mail Subject Add. Info.

10:10System Menu/Counter.

Sender Name

Sender FAX No.

Off

Cancel

1/1

GB0381_00

GB0377_01

Use [ ] or [ ] to scroll up and down.

Page 94

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Using Convenient Fax Functions > Memory Forwarding

FTP Encrypted TX Setting

Specify whether to use FTP encryption when you send data.

Display the screen.

Configure the function.

NOTE

To use FTP encryption, set SSL to [On] in the Secure Protocol settings. For details, refer to the Operation Guide for the machine.

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Favorites/Application

3/5

Forward Settings

10:10System Menu/Counter.

< Back

2/2

FAX

GB0054_02

GB0316_01

Use [ ] or [ ] to scroll up and down.

E-mail Subject Add. Info.

10:10System Menu/Counter.

FTP Encrypted TX

< Back

2/3

Schedule

FAX - Forward Settings

Off

All Day

Forward Settings - FTP Encrypted TX

10:10System Menu/Counter.

Off

Cancel

1/1

GB0382_00

GB0377_01

Use [ ] or [ ] to scroll up and down.

Page 95

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Using Convenient Fax Functions > Memory Forwarding

Print Setting

You can set whether the machine should print received originals when forwarding them.

Display the screen.

Configure the function.

File Name Registration

You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number.

Display the screen.

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Favorites/Application

3/5

Forward Settings

10:10System Menu/Counter.

< Back

2/2

FAX

GB0054_02

GB0316_01

Use [ ] or [ ] to scroll up and down.

Forward Settings - Print

10:10System Menu/Counter.

Off

Cancel

1/1

E-mail Subject Add. Info.

10:10System Menu/Counter.

FTP Encrypted TX

< Back

2/3

Schedule

FAX - Forward Settings

Off

All Day

GB0383_00

GB0377_01

Use [ ] or [ ] to scroll up and down.

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Favorites/Application

3/5

Forward Settings

10:10System Menu/Counter.

< Back

2/2

FAX

GB0054_02

GB0316_01

Page 96

6-11

Using Convenient Fax Functions > Memory Forwarding

Configure the function.

1 Enter the file name.

2 Set additional information.

If you do not want to add information to the document name, select [None], and set [None] or [FAX No.] for sender name information addition.

To add document information, select [Date and Time], [Job No.], [Job No. & Date and Time], or [Date and Time & Job No.], and set [None], [Add No./Addr to Front], or [Add No./Addr to Back] for sender name information addition.

File name sample

Example: doc00352720100826181723.pdf

doc (file name) + 6-digit job number + year/month/day/hour/minute/second +file format (default setting is .pdf)

NOTE

For details on character entry, refer to Character Entry Method on page 11-2.

Please note that when you have not add any additional information, file names become the same, and, therefore, old files are overwritten when received originals are forwarded with folder (SMB) transmission and folder (FTP) transmission.

File Name

10:10System Menu/Counter.

< Back

3/3

FAX - Forward Settings

doc

GB0057_45

GB0377_02

Use [ ] or [ ] to scroll up and down.

File Name - Add Sender Info.

10:10System Menu/Counter.

Add No./Addr to Front

Add No./Addr to Back

None

< Back

1/1

OKCancel

File Name - Additional Info

10:10System Menu/Counter.

Date and Time

Job No.

Job No. & Date and Time

None

< Back

1/2

Next >Cancel

GB0390_00

GB0388_00

Use [ ] or [ ] to scroll up and down.

Page 97

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Using Convenient Fax Functions > Memory Forwarding

Settings for Forwarding from Embedded Web Server RX (Forward Settings)

You can use Embedded Web Server RX on a computer connected to the network to specify the forwarding settings on this machine.

Refer to the machine’s Operation Guide for information on the network settings.

Accessing Embedded Web Server RX

Display Embedded Web Server RX

1 Open the web browser.

2 In the Address or Location bar, enter the machine’s IP address as the URL, e.g.

192.168.48.21/. The web page displays basic information about the machine and Embedded Web Server RX as well as the current status of the machine.

Select settings in Embedded Web Server RX.

Select a category from the navigation bar on the left to view and set values for that particular category.

If administrator privileges have been enabled on Embedded Web Server RX, remember to enter the correct user name and password when trying to access the relevant screens.

For details, refer to the Embedded Web Server RX User Guide.

NOTE

To fully access the features of the Embedded Web Server RX pages, enter the User Name and Password and click [Login]. Entering the predefined administrator password allows the user to access all pages, including Document Box, Address Book, and Settings on the navigation menu. The factory default setting for the default user with administrator privileges is shown below.

* Upper case and lower case letters are distinguished (case sensitive).

NOTE

If the screen There is a problem with this website's security certificate. is displayed, configure the certificate. For details on Certificates, refer to the Embedded Web Server RX User Guide.

You can also continue the operation without configuring the certificate.

Page 98

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Using Convenient Fax Functions > Sub Address Box Function

Sub Address Box Function

Sub Address Box

A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using sub address reception function, you can store received originals in a personal Sub Address Box.

For the method for using a Sub Address Box, see the next section.

• Registering a Sub Address Box  page 6-14

• Changing/Deleting Sub Address Box  page 6-16

For the method for manipulating a received fax stored in a Sub Address Box, see the next section.

• Printing Originals from a Sub Address Box  page 6-18

• Checking Details  page 6-19

• Deleting Originals after Printing from a Sub Address Box  page 6-21

• Deleting Originals from a Sub Address Box  page 6-21

• Printing a Sub Address Box List  page 6-22

For the method for transmitting to a Sub Address Box, see the next section.

• Sub Address Transmission  page 6-23

Sub Address Communication

Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses enable communication modes with third-party machines that were previously only possible between our brand machines. These include confidential delivery (sending originals to an original delivery box set up in the receiving system) and polling communication (reception of documents from a source machine that is controlled from the receiving machine). Using sub address communication on this machine also allows advanced communication functions such as storing received originals in Sub Address Boxes.

Sub address-based communication can be used together with various kind of functional communication. When registering a sub address and sub address password in the Address Book and One-touch keys, you can omit their entry before transmission. For details, refer to the explanations in the procedure of each communication method and registration method.

Sub Address

With the machine, sub address and sub address passwords are called sub address.

Sub Address

Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address of up to 20 digits. When the machine receives faxes, a sub address is used to specify the Sub Address Box.

Sub Address Password

Use the numbers from 0 to 9, alphabets, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address password of up to 20 digits. When the machine receives originals, a sub address password is not used.

For the procedure for setting a sub address, refer to Sub Address Transmission on page 6-23.

NOTE

In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type.

Page 99

6-14

Using Convenient Fax Functions > Sub Address Box Function

Registering a Sub Address Box

Up to 20 Sub Address Boxes can be registered.

Display the screen.

Configure the function.

1 Enter a box name and sub address.

For details on character entry, refer to Character Entry Method on page 11-2.

NOTE

If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges.

Sub Address Boxes can also be registered in the system menu.

NOTE

You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.

Document Box. Box

Sub Address Box

Job Box Removable Memory

Polling Box

10:10

1/1

GB0051_00

Document Box. Sub Address Box

10:10

1/1

Next >CancelMenu

Box

10:10

Delete

Add

2/2

Edit

Add - Sub Address

10:10

Backspace

< Back Next >

Space

1111

Cancel

Document Box.

GB0656-00

GB0662-02

GB0057-41

GB0373-00

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Using Convenient Fax Functions > Sub Address Box Function

2 Set the owner

Select the owner of the box.

3 Select shared settings

If the box will be used by an individual, select [Private]. If it will be shared with other users, select [Shared].

4 Set the box password

NOTE

[Owner] will appear when user administration is turned on.

NOTE

[Permission] settings will appear when user accounting is turned on and an [Owner] is set.

Owner

10:10Document Box.

Network User

No Owner

Local User

Cancel

1/1

Next >

Add - Confirmation

Box

10:10

Cancel

Box No.

Sub Address

Owner

Box Name

Auto

1111

< Back

1/2

Save

User A

Document Box.

GB0374_00

GB0296_00

Shared

10:10

Cancel

Box Password

Delete after Print

Permission

*********

Off

< Back

2/2

Save

Document Box.

Add - Confirmation

Permission

10:10

Shared

Private

Cancel

1/1

Document Box.

GB0374_01

GB0305_01

Use [ ] or [ ] to scroll up and down.

Shared

10:10

Cancel

Box Password

Delete after Print

Permission

*********

Off

< Back

2/2

Save

Document Box.

Add - Confirmation

GB0374_01

GB0057_43

GB0057_44

Use [ ] or [ ] to scroll up and down.

Utax 261ci, P-C2665i User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual