Toshiba GD-1270, GD-1250, GD-1260 User Manual

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MULTIFUNCTIONAL DIGITAL SYSTEMS

Operator’s Manual for FAX Unit

©2008, 2009 TOSHIBA TEC CORPORATION All rights reserved

Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.

Preface

Thank you for purchasing the Toshiba FAX Unit GD-1250/GD-1260/GD-1270.

This Operator's Manual describes how to use the fax functions, troubleshooting and its maintenance, etc.

Before using the fax functions, thoroughly read and understand this Operator's Manual. To ensure that the fax functions are used in optimum working conditions, keep this Operator's Manual in a handy place for future reference.

Preface 1

Notice to Users

For U.S.A. only

WARNING FCC Notice: Part 15 and Part 18

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 (e-STUDIO2330C/2820C/2830C/3520C/3530C/4520C, e-STUDIO5520C/6520C/6530C, e-STUDIO205L/255/305/355/ 455, e-STUDIO555/655/755/855) and Part 18 (e-STUDIO5520C/6520C/6530C, e-STUDIO555/655/755/855) of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with this guide, may cause harmful interference to radio communications. Operation of this terminal in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his/her own expense.

Warning: Changes or modification made to this equipment, not expressly approved by Toshiba TEC or parties authorized by Toshiba TEC could void the user’s authority to operate the equipment.

WARNING FCC Notice: Part 68

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear cover of this equipment is a label that contains, among other information, a product identifier in the format US: AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

This device is equipped with a USOC RJ11C connector.

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US: AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).

For earlier products, the REN is separately shown on the label.

If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this equipment, for repair or warranty information, please contact Toshiba America Business Solutions Electronic Imaging Division at 1-800-468-6744. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including Fax machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your Fax machine, you should complete the following steps: complete the setup procedures listed for station ID number and name. See P.103 “Registering the terminal ID”.

CAUTION — To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord.

TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.

Electronic Imaging Division

2 Musick, Irvine, CA 92618-1631

2 Notice to Users

For Canada only

NOTICE: The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Number of your facsimile is 0.3

NOTICE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

CAUTION — To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord.

This Class A digital apparatus complies with Canadian ICES-003.

AVIS: L’etiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette certifie que le matériel est conforme aux normes de protection, d’exploitation et de sécurité des réseaux de télécommunications, comme le prescrivent les documents concernant les exigences techniques relatives au matériel terminal. Le Ministére n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur.

Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le raccorder aux installations de l’entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode acceptée de raccordement. L’abonné ne doit pas oublier qu’il est possible que la conformité aux conditions énoncées ci-dessus n’empêche pas la dégradation du service dans certaines situations.

Les réparations de materiel homologué doivent être coordonnées par un représentant désigné par le fournisseur. L’entreprise de télécommunications peut demander à l’utilisateur de débrancher un appareil à la suite de réparations ou de modifications effectuees par l’utilisateur ou à cause de mauvais fonctionnement.

Pour sa propre protection, l’utilisateur doit s’assurer que tous les fils de mise à la terre de la source d’énergie électrique, des lignes téléphoniques et des canalisations d’eau métalliques, s’il y en a, sont raccordés ensemble. Cette précaution est particulièrement importante dans les régions rerales.

Avertissement: L’utilisateur ne doit pas tenter de faire ces raccordements luimême; il doit avoir recours à un service d’inspection des installations électriques, ou à un électricien, selon le cas.

L’indice d’equivalence de la sonnerie de ce matériel 0.3.

AVIS: L’indice d’équivalence de la sonnerie (IES) assigné à chaque dispositif terminal indique le nombre maximal de terminaux qui peuvent être raccordés à une interface. La terminaison d’une interface téléphonique peut consister en une combinaison de quelques dispositifs, à la seule condition que la somme d’indices d’equivalence de la sonnerie de tous les dispositifs n’excède pas 5.

ATTENTION – Pour réduire les risques d’incendie, utiliser uniquement des conducteurs de telecommunications 26 AWG au de section superleure.

Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

Notice to Users 3

TOSHIBA OF CANADA LIMITED

Office Product Group

191 McNABB STREET

MARKHAM, ONTARIO L3R 8H2

For NEW ZEALAND only

“The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to the network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any is compatible with all of Telecom’s network services.”

“This equipment is not capable, under all operating conditions, of correct operation at the higher speeds for which it is designated. Telecom will accept no responsibility should difficulties arise in such circumstances.”

“This equipment should not be used any circumstances which may constitute a nuisance to other Telecom customers.”

“Not all telephones will respond to incoming ringing when connected to the extension socket.”

“This device is equipped with pulse dialling while the Telecom standard is DTMF tone dialling. There is no guarantee that Telecom lines will always continue to support pulse dialling.”

“Use of pulse dialling, when this equipment is connected to the same line as other equipment, may give rise to bell tinkle or noise and may also cause a false answer condition. Should such problems occur, the user should NOT contact the Telecom Faults Service.”

“This device is intended for Stand-alone connection and not in parallel with other telephone devices.”

“The call log incorporated in this equipment does not record all answered calls. The call log, therefore may not agree with the Telecom account which may include calls not shown on the log.”

“If a charge for local calls is unacceptable, the ‘Dial’ button should NOT be used for local calls. Only the 7-digits of the local number should be dialled from your telephone. DO NOT dial the area code digit or the '0' prefix.”

TOSHIBA (AUSTRALIA) PTY LIMITED

Level 1, Building 2, Central Park

666 Great South Road,

Penrose, Auckland

New Zealand

Phone: 64 9 526 7716

For EU only

Warning: This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures.

Working environment

From EMC (Electromagnetic Compatibility) point of view, the operation of this product is being restricted in following environments:

yMedical Environments: This product is not certified as a medical product according to the Medical Product Directive 93/42/EEC.

yDomestic environments (e.g. a private living room with TV / Radio sets in the nearby surrounding area) because this is a so

called EMC class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures!

Any consequences resulting from the use of this product in restricted working environments are not the responsibility of TOSHIBA TEC.

The consequences of the use of this product in restricted working environments may be an electromagnetic interference with other devices or machines in the nearby surrounding area. This can result into malfunction including data loss / data error pertaining to this product or the other devices / machines involved in the electromagnetic interference.

Furthermore, for general safety reasons, the use of this product in environments with explosive atmospheres is not permitted.

CE compliance

This product is labelled with the CE mark in accordance with the provisions of the applicable European Directives, notably the Low Voltage Directive 2006/95/EC, the Electromagnetic Compatibility Directive 2004/108/EC and the Radio Equipment and Telecommunications Terminal Equipment Directive 1999/5/EC.

CE marking is the responsibility of TOSHIBA TEC GERMANY IMAGING SYSTEMS GmbH, Carl-Schurz-Str. 7, 41460 Neuss, Germany, phone +49-(0)-2131-1245-0.

For a copy of the related CE Declaration of Conformity, please contact your dealer or TOSHIBA TEC.

4 Notice to Users

Before Reading This Manual

How to read this manual

Symbols in this manual

In this manual, some important items are described with the symbols shown below. Be sure to read these items before using this equipment.

Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or serious damage, or fire in the equipment or surrounding objects.

Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury, partial damage to the equipment or surrounding objects, or loss of data.

Indicates information to which you should pay attention when operating the equipment.

Other than the above, this manual also describes information that may be useful for the operation of this equipment with the following signage:

Describes handy information that is useful to know when operating the equipment.

Pages describing items related to what you are currently doing. See these pages as required.

Model and series names in this manual

In this manual, each model name is replaced with the series name as shown below.

Model name

Series name in this manual

 

 

e-STUDIO5520C/6520C/6530C

e-STUDIO6530C Series

 

 

e-STUDIO2330C/2820C/2830C/3520C/3530C/4520C

e-STUDIO4520C Series

 

 

e-STUDIO205L/255/305/355/455

e-STUDIO455 Series

 

 

e-STUDIO555/655/755/855

e-STUDIO855 Series

 

 

Explanation for control panel and touch panel

yIllustrations for the control panel and the touch panel shown in this manual are those of the e-STUDIO455 Series. The control panel and the touch panel, including buttons and their functions, are common to all of the e-STUDIO4520C Series, e-STUDIO455 Series and e-STUDIO855 Series. The shape and location of some buttons on the control panel and the dimension of the touch panel of the e-STUDIO6530C Series differ from those of other series, however, the names and functions of the buttons and parts are the same.

yThe details on the touch panel menus may differ depending on the operating environment such as whether options are installed.

yThe illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the display or the order of buttons in the illustrations may differ from that of your equipment.

Before Reading This Manual 5

Description of original/paper direction

Paper or originals of A4, B5 or LT size can be placed either in a portrait direction or in a landscape direction. In this manual, “-R” is added to this paper size when this size of paper or original is placed in a landscape direction.

Example: A4 size original on the original glass

Placed in a portrait direction: A4

Placed in a landscape direction: A4-R

Paper or originals of A3, B4, LD or LG can only be placed in a landscape direction, therefore “-R” is not added to these sizes.

Trademarks

The company names and product names in this manual are the trademarks of their respective companies.

Accessories

Accessories Provided for GD-1250/GD-1270

yModular cable: 1

yOperator's Manual: 1

6 Before Reading This Manual

General Precautions

When power failure occurs

yNeither Fax nor telephone functions of the device are available in the event of a power failure.

yYou can use the external telephone to dial a number to make a call or to receive a call. (See the operator’s manual of your telephone set for details.)

yThe originals stored in the memory might be deleted completely.

ySettings or registration contents such as the date and time or the address book data will not be deleted.

yAll data pertaining to time and destinations set in a certain function such as a delayed communication or polling reception may be deleted.

yIf a power failure has occurred during the scanning of an original or while printing a list, the message “POWER FAILURE” appears on the touch panel. In this case, the job in progress might have been deleted due to the power failure. Check the communication status.

yIf the data of originals stored in a memory has been deleted due to the power failure, a power failure list will be printed out when power is restored.

Disclaimer notice

The following notice sets out the exclusions and limitations of liability of TOSHIBA TEC CORPORATION (including its employees, agents and sub-contractors) to any purchaser or user (hereafter “User”) of the e-STUDIO2330C/2820C/ 2830C/3520C/3530C/4520C and e-STUDIO5520C/6520C/6530C, including its accessories, options and bundled software (hereafter “Product”).

1.The exclusion and limitations of liability referred to in this notice shall be effective to the fullest extent permissible at law. For the avoidance of doubt, nothing in this notice shall be taken to exclude or limit TOSHIBA TEC CORPORATION’s liability for death or personal injury caused by TOSHIBA TEC CORPORATION’s negligence or TOSHIBA TEC CORPORATION’s fraudulent misrepresentation.

2.All warranties, conditions and other terms implied by law are, to the fullest extent permitted by law, excluded and no such implied warranties are given or apply in relation to the Products.

3.TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage whatsoever caused by any of the following:

-use of handling of the Product otherwise than in accordance with the manuals, including but not limited to the Operator’s Manual, User’s Guide, and/or incorrect or careless handling or use of the Product;

-any cause which prevents the Product from operating or functioning correctly which arises from or is attributable to either acts, omissions, events or accidents beyond the reasonable control of TOSHIBA TEC CORPORATION including without limitation acts of God, war, riot, civil commotion, malicious or deliberate damage, fire, flood, or storm, natural calamity, earthquakes, abnormal voltage or other disasters;

-additions, modifications, disassembly, transportation, or repairs by any person other than service technicians authorized by TOSHIBA TEC CORPORATION; or

-use of paper, supplies or parts other than those recommended by TOSHIBA TEC CORPORATION.

4.Subject to paragraph 1, TOSHIBA TEC CORPORATION shall not be liable to Customer for:

-loss of profits, loss of sales or turnover; loss of or damage to reputation; loss of production; loss of anticipated savings; loss of goodwill or business opportunities; loss of customers; loss of, or loss of use of, any software or data; loss under or in relation to any contract; or

-any special, incidental, consequential or indirect loss or damage, costs, expenses, financial loss or claims for consequential compensation;

whatsoever and howsoever caused which arise out of or in connection with the Product or the use of handling of the Product even if TOSHIBA TEC CORPORATION is advised of the possibility of such damages.

TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage caused by any inability to use (including, but not limited to failure, malfunction, hang-up, virus infection or other problems) which arises from use of the Product with hardware, goods or software which TOSHIBA TEC CORPORATION has not directly or indirectly supplied.

General Precautions 7

CONTENTS

 

Preface.......................................................................................................................................

1

Notice to Users .........................................................................................................................

2

Before Reading This Manual ...................................................................................................

5

General Precautions.................................................................................................................

7

Chapter 1 BEFORE USING FAX

 

Description of Each Component...........................................................................................

12

Control panel .......................................................................................................................

12

Touch panel.........................................................................................................................

14

Options ................................................................................................................................

15

Connecting Cables .................................................................................................................

16

Chapter 2 SENDING/RECEIVING A FAX

 

Sending a Fax .........................................................................................................................

20

Basic procedures.................................................................................................................

20

Handling an original.............................................................................................................

23

Setting the transmission conditions.....................................................................................

27

Specifying the recipient .......................................................................................................

31

Other transmissions.............................................................................................................

38

Receiving a Fax ......................................................................................................................

40

Reception mode ..................................................................................................................

40

Originals and paper .............................................................................................................

42

Chapter 3 CHECKING AND CANCELING THE COMMUNICATIONS

 

Checking Communications ...................................................................................................

46

Checking reserved transmissions........................................................................................

46

Checking communication status (log)..................................................................................

47

Canceling the Transmission..................................................................................................

49

Canceling the memory transmission ...................................................................................

49

Canceling direct transmissions............................................................................................

51

Canceling reserved transmissions.......................................................................................

52

Chapter 4 ADVANCED FUNCTIONS

 

Transmitting 2-Sided Originals .............................................................................................

54

Priority Transmission.............................................................................................................

56

Polling Communication .........................................................................................................

57

Polling transmission.............................................................................................................

57

Polling reception..................................................................................................................

59

Mailbox Transmission............................................................................................................

60

Registering/printing/deleting an original ..............................................................................

61

Sending/retrieving an original..............................................................................................

65

Creating/modifying/deleting a mailbox.................................................................................

68

Chain Dial Communication....................................................................................................

75

Delayed Transmission Reservation......................................................................................

76

CONTENTS 9

Recovery Transmission .........................................................................................................

77

Onramp Gateway ....................................................................................................................

78

Offramp Gateway....................................................................................................................

79

Save as File .............................................................................................................................

80

Chapter 5 PRINTING LISTS AND REPORTS

 

Printing Lists & Reports Manually ........................................................................................

84

Journal (transmission journal/reception journal)..................................................................

84

Reservation list....................................................................................................................

85

Mailbox/relay box report ......................................................................................................

86

Printing Lists & Reports Automatically................................................................................

87

Lists/Reports Samples...........................................................................................................

88

Transmission journal ...........................................................................................................

88

Reception journal.................................................................................................................

89

Reservation list....................................................................................................................

89

Mailbox/relay box report ......................................................................................................

90

Memory transmission report................................................................................................

91

Transmission report.............................................................................................................

92

Multi transmission report .....................................................................................................

92

Multi polling report ...............................................................................................................

93

Relay TX orig. terminal report..............................................................................................

93

Relay TX relay station report...............................................................................................

94

Relay TX end terminal report...............................................................................................

94

Relay station report .............................................................................................................

95

Mailbox reception report ......................................................................................................

95

Power failure list ..................................................................................................................

96

Chapter 6 SETTING ITEMS

 

User Settings ..........................................................................................................................

98

Fax settings .........................................................................................................................

98

Administrator Settings.........................................................................................................

101

Registering the terminal ID................................................................................................

103

Setting the initial setup ......................................................................................................

104

Setting RX printing.............................................................................................................

106

Setting recovery transmission ...........................................................................................

108

Setting 2nd Line for FAX Unit............................................................................................

109

Chapter 7 TROUBLESHOOTING AND SPECIFICATIONS

 

Troubleshooting ...................................................................................................................

112

Error codes........................................................................................................................

112

Error messages .................................................................................................................

112

Transmission/reception trouble .........................................................................................

113

Specifications of GD-1250/GD-1270....................................................................................

114

INDEX ...................................................................................................................................................................

115

10 CONTENTS

BEFORE USING FAX

 

This chapter describes the basics of this equipment you should learn before you start using it.

 

Description of Each Component...........................................................................................

12

Control panel ........................................................................................................................................................

12

Touch panel ..........................................................................................................................................................

14

Options .................................................................................................................................................................

15

Connecting Cables.................................................................................................................

16

1 BEFORE USING FAX

Description of Each Component

Control panel

This section describes the buttons on the control panel used for the fax functions. For any details of the control panel not covered in this document, refer to the Quick Start Guide.

e-STUDIO4520C Series / e-STUDIO455 Series / e-STUDIO855 Series (GD-1250)

1

2

For example: e-STUDIO4520C Series

3

4

5

6

11

10

9

8

7

e-STUDIO6530C Series (GD-1270)

8

1

9

10

4

5

6

11

2

3

7

12 Description of Each Component

1 BEFORE USING FAX

1.[FAX] button

Use this button to display the fax screen when you use the fax function.

When you use the Internet Fax function, you also press this button. For details of the Internet Fax function, refer to the Scanning Guide.

2.[USER FUNCTIONS] button

Use this button when you register/make settings such as initial setting for the fax function.

3.Digital keys

Use these keys to enter fax numbers, etc.

4.[FUNCTION CLEAR] button

Use this button to clear all current selected functions and return to the default settings.

5.[STOP] button

Use this button to stop any scanning in progress.

6.[START] button

Use this button to start scanning a document for fax transmission.

7.[CLEAR] button

Use this button to cancel entered numbers.

8.Alarm lamp

This lamp lights when an error occurs and this equipment needs some actions to be taken.

9.MEMORY RX

This lamp lights when there is a received document which is not printed yet and its data remain in memory.

10.LINE

This lamp lights when a telephone line is busy.

11.Touch panel

P.14 “Touch panel”

Description of Each Component 13

1 BEFORE USING FAX

Touch panel

This section describes the fax screen on the touch panel. For any details of the touch panel not covered in this document, refer to the Quick Start Guide.

1 2

3

4

5

6

1.Header area

The name of the currently selected function and buttons related to the current status of this equipment are shown here.

2.Message area

Various messages such as the status of this equipment and operating instructions are shown here.

3.Operation object area

Operation-related buttons and text boxes are shown here.

4.Alert message area

Messages are shown here to inform you of various alerts such as replacement time of toner cartridges and waste toner boxes.

5.Date and time

The current date and time are shown here.

6.[JOB STATUS] button

Use this button to view the job status or its history.

When this equipment is managed under the department management or user management, key in user information such as the department code, user name and password to display the operation screen. For details of the operation, refer to the Quick Start Guide.

14 Description of Each Component

1 BEFORE USING FAX

Options

This section describes the options related to the fax function.

yFAX Unit

This unit enables the use of the fax function.

e-STUDIO4520C Series / e-STUDIO455 Series / e-STUDIO855 Series: GD-1250 e-STUDIO6530C Series: GD-1270

y2nd Line for FAX Unit (GD-1260)

This board enables the use of 2 lines for sending and receiving faxes.

yScanner Kit or Printer/Scanner Kit

You can use the functions of Onramp Gateway, Offramp Gateway and Save as File when the Scanner Kit or Printer/ Scanner Kit is installed. However, these options are applicable to the e-STUDIO455 Series / e-STUDIO855 Series and not applicable to the e-STUDIO4520C Series / e-STUDIO6530C Series.

e-STUDIO455 Series: Scanner Kit GM-4150/GM-4160

Printer/Scanner Kit GM-2150/GM-2160

e-STUDIO855 Series: Scanner Kit GM-4180

Printer/Scanner Kit GM-2180

Description of Each Component 15

Toshiba GD-1270, GD-1250, GD-1260 User Manual

1 BEFORE USING FAX

Connecting Cables

Be sure that the power of this equipment is turned OFF before connecting the cables.

e-STUDIO4520C Series (GD-1250)

1

2

3

e-STUDIO6530C Series (GD-1270)

e-STUDIO455 Series (GD-1250)

3

2

3

2

1

1

16 Connecting Cables

1 BEFORE USING FAX

e-STUDIO855 Series (GD-1250)

1

2

3

1.LINE2

Connect a telephone line when the 2nd Line for FAX Unit (optional) is installed.

2.LINE

Connect a telephone line.

3.TEL

Connect an external telephone.

yDo not connect this equipment and the external telephone to a telephone connector in parallel.

yUse the external telephone without an answerphone (or with the function off) to be connected with the TEL.

Connecting Cables 17

SENDING/RECEIVING A FAX

 

This chapter describes how to send and receive a fax.

 

Sending a Fax.........................................................................................................................

20

Basic procedures..................................................................................................................................................

20

Handling an original..............................................................................................................................................

23

Setting the transmission conditions......................................................................................................................

27

Specifying the recipient ........................................................................................................................................

31

Other transmissions .............................................................................................................................................

38

Receiving a Fax ......................................................................................................................

40

Reception mode ...................................................................................................................................................

40

Originals and paper ..............................................................................................................................................

42

2 SENDING/RECEIVING A FAX

Sending a Fax

Basic procedures

This section describes the basic procedures to send a fax. For details of in-depth operations, see the page under each procedure as required.

Besides the basic sending functions described in this page, there are various useful ways to send a fax. These procedures are described in the following pages.

P.38 “Other transmissions”

P.53 “ADVANCED FUNCTIONS”

1 Place the original(s).

Check the original size and scanning range, etc. Place the original(s) on the original glass or RADF (Reversing Automatic Document Feeder) in the correct direction. (The illustration above shows the original placed on the original glass.)

P.23 “Handling an original”

2 Press the [FAX] button on the control panel.

The fax screen is displayed. If you leave the screen unattended for the period of the auto clear setting time (45 sec by manufacture default), the screen returns to the default one automatically.

3 Press [OPTION] and set the transmission conditions.

The transmission condition setting screen is displayed. Set the transmission conditions such as resolution, original mode, exposure and transmission mode, as required.

P.27 “Setting the transmission conditions”

20 Sending a Fax

2 SENDING/RECEIVING A FAX

4 Specify the recipient.

To specify the recipient, dial the number using the digital keys on the control panel or use the address book. P.31 “Specifying the recipient”

5 Press [SEND].

The fax is sent or reserved.

yAlternatively, you can press the [START] button on the control panel.

yIn the memory transmission mode, the original is scanned into memory. Once a connection has been made, this equipment automatically starts sending the scanned document. In the direct transmission mode, the fax number is dialed immediately, and the scanned document will be sent. (Transmission conditions can be set in the transmission condition setting screen.)

yIf memory becomes full halfway through scanning the original(s) in the memory transmission mode, that original will not be stored in memory. When that happens, reduce the number of originals you are sending, or try sending them in the direct transmission mode.

yYou can check the status of the current sending. You can also cancel the transmission (deletes the job). P.45 “CHECKING AND CANCELING THE COMMUNICATIONS”

Sending a Fax 21

2 SENDING/RECEIVING A FAX

Redial function

In the memory transmission mode, if the fax cannot be sent due to a busy-line, the fax number is redialed automatically to send the fax. By default, this equipment redials 3 times at 1-minute intervals.

Batch transmission function

If there are multiple transmission jobs to the same recipient in memory, you can send them at once using this function, resulting in reduction of communication costs. However, if their recipients are the same but their transmission conditions vary or if users or departments are different when this equipment is managed under the department management or user management, this function is not applied to those reserved jobs.

Sending the next original

If an original is placed on the original glass and its scanning is completed, the confirmation screen for the next original is displayed. If you want to continue scanning of the next original, place it on the original glass, and then press the [START] button on the control panel. Once all the originals are scanned, press [JOB FINISH]. If you place an original on the RADF (Reversing Automatic Document Feeder) and press the [CONTINUE] button during scanning, the confirmation screen for the next original can be displayed after the scanning is completed.

yIf you leave the screen unattended for approximately 45 sec., the scanned originals are sent.

yTo cancel the transmission in the memory transmission mode, press [JOB CANCEL].

P.49 “Canceling the memory transmission”

y To change the transmission conditions for each page, press [OPTION]. P.30 “Changing the settings for each page”

22 Sending a Fax

2 SENDING/RECEIVING A FAX

Handling an original

Originals that can be sent

This equipment can send a fax of the following originals.

You can place 1-sided or 2-sided originals of the media types, such as standard paper, recycled paper and paper having holes (2, 3 or 4 holes) for filing, on the RADF (Reversing Automatic Document Feeder). On the original glass, you can place 1-sided originals of the above media types as well as OHP film, tracing paper, booklets and three-dimensional objects.

Location

Maximum size

 

Paper weight

Original size

 

 

 

 

 

Original glass

Length: 297 mm (11.69")

 

North American format:

 

Width: 432 mm (17.01")

 

 

LD, LG, LT, LT-R, ST, ST-R,

 

 

 

 

COMP

 

 

 

 

A/B format:

 

 

 

 

A3, A4, A4-R, A5, A5-R, B4,

 

 

 

 

B5, B5-R, FOLIO

 

 

 

 

RADF*

Length: 297 mm (11.69")

e-STUDIO4520C Series / e-STUDIO455 Series:

North American format:

 

Width: 432 mm (17.01")

1-sided originals

LD, LG, LT, LT-R, ST-R,

 

 

35

- 157 g/m2 (9.3 - 41.8 lb.)

COMP

 

 

2-sided originals

A/B format:

 

 

50

- 157 g/m2 (13.3 - 41.8 lb.)

A3, A4, A4-R, A5-R, B4, B5,

 

 

e-STUDIO6530C Series / e-STUDIO855 Series:

B5-R, FOLIO

 

 

1-sided originals

(ST/A5 is not available)

 

 

35

- 209 g/m2 (9.3 - 110 lb.)

 

 

2-sided originals

 

 

 

50

- 157 g/m2 (13.3 - 41.8 lb.)

 

*For e-STUDIO4520C Series / e-STUDIO455 Series, RADF is an option.

yDo not place any heavy objects (4 kg/9 lb. or over) on the original glass and do not press on it with force.

yIf the original is any of the following sizes, it is automatically rotated and sent as described below. A4 → A4-R

A5-R → A5

B5-R → B5 LT → LT-R ST-R → ST

Original scanning range

The following figures show the original scanning area. Any information in the shaded area is not printed on the paper.

1.LD, LG, LT-R, ST-R, COMP, A3, A4-R, A5-R, B4, B5-R, FOLIO

2.LT, ST, A4, A5, B5

1

 

 

 

 

2

 

 

 

 

 

 

 

 

5 mm

 

 

 

 

5 mm

 

 

 

 

 

 

 

 

 

 

 

 

(0.2 inch)

 

 

 

 

(0.2 inch)

 

 

 

 

 

5 mm

 

 

 

 

 

 

 

 

(0.2 inch)

 

 

 

5 mm

5 mm

 

 

5 mm

(0.2 inch)

(0.2 inch)

 

 

 

 

 

 

 

 

(0.2 inch)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5 mm

5 mm

 

 

 

 

 

(0.2 inch)

(0.2 inch)

Sending a Fax 23

2 SENDING/RECEIVING A FAX

Placing the original(s) on the original glass

This section describes how to set an original on the original glass. Originals are sent in the order they are placed on the original glass.

Do not place any heavy objects (4 kg/9 lb. or over) on the original glass and do not press on it with force.

Breaking the glass could injure you.

1 Raise the Original Cover or RADF (Reversing Automatic Document Feeder), and place the original with its face down on the glass.

Raise it 60 degrees or more for the detection of the original.

2 Align the original against the left inner corner of the glass.

A

B

yDifferent size originals can also be sent in one transmission.

yWhen an original of any size other than LT/A4 is placed in the direction shown in the above left figure, transmission to a recipient is carried out so that the pre-entered sender information is printed in position A in the figure.

yWhen an original of LT/A4 size is placed in the direction shown in the above right figure, transmission to a recipient is carried out so that the pre-entered sender information is printed in position B in the figure.

yThe pre-entered sender information shows what is registered in the Terminal ID.

P.103 “Registering the terminal ID”

3 Lower the Original Cover or RADF slowly.

24 Sending a Fax

2 SENDING/RECEIVING A FAX

Placing the original(s) on the RADF

This section describes how to set the original(s) on the RADF (Reversing Automatic Document Feeder, optional). When the originals are placed on the RADF, the uppermost page is the first to be scanned and sent.

The RADF is an optional unit for the e-STUDIO4520C Series / e-STUDIO455 Series. It is equipped with the e-STUDIO6530C Series / e-STUDIO855 Series as a standard.

1 After aligning the originals, place them with their face up and slide the guides to rest against the edges of the originals.

yRegardless of their sizes, originals are acceptable up to 100 sheets (35 to 80 g/m2 (9.3 to 20 lb.)) or 16 mm (0.62") in height.

y2-sided originals can be set and sent.

P.54 “Transmitting 2-Sided Originals”

A

B

yWhen an original of any size other than LT/A4 is placed in the direction shown in the above left figure, transmission to a recipient is carried out so that the pre-entered sender information is printed in position A in the figure.

yWhen an original of LT/A4 size is placed in the direction shown in the above right figure, transmission to a recipient is carried out so that the pre-entered sender information is printed in position B in the figure.

yThe pre-entered sender information shows what is registered in the Terminal ID.

P.103 “Registering the terminal ID”

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2 SENDING/RECEIVING A FAX

Sending different width originals

To set different width originals, adjust the side guides to the widest original size, and then align the original against the front side. Available combinations of the original size are as follows.

yA/B format: A3, A4, B4, B5, A4-R, FOLIO

yNorth American format: LD, LT, COMP, LG, LT-R

To send different width originals, you need to enable “DIFFERENT WIDTH” as a transmission condition. P.27 “Setting the transmission conditions”

Precautions for using the RADF

Do not use the following originals as they may misfeed or become damaged:

(1) Badly wrinkled or folded originals. In

(4) Clipped or stapled originals

particular, originals whose leading edge

 

are curled may fail to be fed.

 

(2) Originals with carbon paper

(5) Originals with holes or torn originals

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(3) Taped, pasted or clipped (cut out)

(6) Damp originals (7) OHP film originals

originals

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The following originals should be handled carefully:

(1)Folded or curled originals should be smoothed out before being used.

(2) Originals sticking to each other, or originals that are surface-treated may fail to separate properly.

26 Sending a Fax

2 SENDING/RECEIVING A FAX

Setting the transmission conditions

You can set the fax transmission conditions.

yThe transmission conditions are only applied to the current transmission. They return to the default settings after the transmission.

yEach default setting of resolution, original mode, exposure, transmission mode and ECM is adjustable.

P.98 “Fax settings”

Making settings

Pressing [OPTION] on the fax screen will display the transmission condition setting screen as shown below. Set each setting item, and then press [OK].

yPress or to switch the pages.

yTo cancel the operation and return to the previous screen, press the [RESET].

Sending a Fax 27

2 SENDING/RECEIVING A FAX

RESOLUTION

Set the resolution based on the fineness of the original.

STANDARD:

This is suitable for an original with regular size text.

FINE:

This is suitable for an original with small size text and fine illustrations.

U-FINE:

This is suitable for an original with ultra-fine illustrations.

 

 

 

 

 

 

 

 

If the recipient’s fax machine is not capable of receiving originals at the same resolution, the resolution is automatically converted before being sent to the recipient. The higher the resolution is, the longer it takes to send an original.

ORIGINAL MODE

Set the scanning mode based on the type of the original.

TEXT:

This is suitable for an original with text and line drawings.

TEXT/PHOTO:

This is suitable for an original with a mixture of text and photos.

PHOTO:

This is suitable for an original with photos.

 

 

 

 

 

 

 

 

In the TEXT/PHOTO mode or PHOTO mode, transmission time may be longer than that in the TEXT mode.

TX TYPE

Set the fax transmission mode.

MEMORY TX:

Send the original after the scanned data are saved in the memory. Up to 100 transmissions can be

 

reserved. Up to 1000 pages can be sent in one transmission.

DIRECT TX:

Send the original directly as it is being scanned. Once a page has been scanned and sent, the next

 

page is scanned and sent. Therefore, it takes longer to scan and send all pages. However, you can

 

confirm on the fly that each page is sent to the recipient.

EXPOSURE

Set the density at which the original is to be scanned.

AUTO:

This equipment automatically detects the contrast of the original, and scans it with the optimum density.

Manual:

Press

or

to set the desired contrast.

ORIGINAL SIZE

Set the scan size of the original.

AUTO:

The size of the original is automatically determined before the original is scanned.

DIFFERENT WIDTH:

Select this function to load the originals with different width into the RADF (Reversing

 

 

 

Automatic Document Feeder).

Specified size:

The original is scanned at the preset size regardless of its actual size.

 

 

 

 

 

 

 

 

If the recipient’s fax machine is not capable of receiving originals of B5/B5-R size, this equipment may reduce that size before sending it. To avoid this, when the original to be set is B5 and B5-R size, specify A4 and A4-R size respectively.

28 Sending a Fax

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