Toshiba E-STUDIO7506AC, E-STUDIO8508A, E-STUDIO7508A, E-STUDIO5005AC, E-STUDIO5508A User Manual

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4.5 (2)

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS

TopAccess Guide

©2016, 2017 TOSHIBA TEC CORPORATION All rights reserved

Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC.

Preface

Thank you for purchasing TOSHIBA Multifunctional Digital Systems or Multifunctional Digital Color Systems. This manual describes remote setup and remote management which operated from the web based management utility TopAccess.

Read this manual before using the functions.

Operations on some items are restricted depending on the privileges assigned to the TopAccess user. Also, some items may not be displayed or may not function on some models.

How to read this manual

Symbols in this manual

In this manual, some important items are described with the symbols shown below. Be sure to read these items before using this equipment.

Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or serious damage, or fire in the equipment or surrounding objects.

Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury, partial damage to the equipment or surrounding objects, or loss of data.

Indicates information to which you should pay attention when operating the equipment.

Describes handy information that is useful to know when operating the equipment.

Pages describing items related to what you are currently doing. See these pages as required.

Target audience for this manual

This is a manual that is aimed at general users and administrators.

Model and series names in this manual

In this manual, each model name is replaced with a series name as shown below.

Model name

Series name

 

 

e-STUDIO2000AC/2500AC

e-STUDIO5005AC Series

 

 

e-STUDIO2505AC/3005AC/3505AC/4505AC/5005AC

 

 

 

e-STUDIO2008A/2508A/3008A/3508A/4508A/5008A

e-STUDIO5008A Series

 

 

e-STUDIO5506AC/6506AC/7506AC

e-STUDIO7506AC Series

 

 

e-STUDIO5508A/6508A/7508A/8508A

e-STUDIO8508A Series

 

 

e-STUDIO3508LP/4508LP/5008LP

e-STUDIO5008LP Series

 

 

Optional equipment

For available options, refer to the Quick Start Guide.

Screens in this manual

In this manual, Windows10 is taken for explanation purposes to describe the screens and operation procedures in Windows.

The details on the screens may differ depending on your model and how the equipment is used, such as the status of the installed options, the OS version and the applications.

Preface 3

Abbreviations in this manual

In this manual, “Dual Scan Document Feeder” (DSDF) and “Reversing Automatic Document Feeder” (RADF) are collectively referred to as “Automatic Document Feeder” (ADF).

About the defaults shown in this manual

The defaults shown in this manual are the values in the standard operating environment. The values may have been changed from these defaults. The defaults for your model may differ from the defaults shown.

The default for the list item is shown underlined.

Trademarks

For trademarks, refer to the Safety Information.

Security Precautions

To prevent the configuration settings from being changed illegally or similar, change the initial administrator password at the time of shipping before you use this product. Also, the administrator password should be altered periodically.

Be sure to log out when leaving your computer while changing TopAccess settings for security purposes. For security purposes, do not access any other site while you are logged in to TopAccess.

Regarding the browser settings

In the Install Client Software in TopAccess, a printer driver may not be able to be installed since the dialog box for starting the installer does not appear even though the printer driver link is clicked. In this case, register the IP address [http://XXX.XXX.XXX.XXX] of the MFP in either “Local intranet” or “Trusted sites” of Internet Explorer.

4 Preface

CONTENTS

 

 

Preface.................................................................................................................................................

 

3

How to read this manual ............................................................................................................................................

3

Chapter 1

Overview

 

TopAccess Overview............................................................................................................................

10

TopAccess Conditions ..........................................................................................................................

11

Accessing TopAccess............................................................................................................................

12

Accessing TopAccess by entering URL......................................................................................................................

12

TopAccess Screen Descriptions.............................................................................................................

14

Access Policy Mode..............................................................................................................................

15

Chapter 2

[Device] Tab Page

 

[Device] Item List ................................................................................................................................

18

Displayed Icons...................................................................................................................................

20

Chapter 3

[Job Status] Tab Page

 

[Job Status] Tab Page Overview ...........................................................................................................

24

[Print Job] Item list ....................................................................................................................................................

24

[Fax/InternetFax Job] Item list..................................................................................................................................

27

[Scan Job] Item list ....................................................................................................................................................

28

[Multi Station Print Job] Item list..............................................................................................................................

29

[Job Status] How to Set and How to Operate .........................................................................................

30

Displaying print jobs ..................................................................................................................................................

30

Deleting jobs ..............................................................................................................................................................

30

Deleting all jobs..........................................................................................................................................................

31

Releasing print jobs ...................................................................................................................................................

31

Checking recovery information.................................................................................................................................

32

Chapter 4

[Logs] Tab Page

 

[Logs] Tab Page Overview ....................................................................................................................

34

[View Logs] Item list...................................................................................................................................................

34

[Export Logs] Item list <access policy mode>...........................................................................................................

42

[Log Settings] Item list <access policy mode>..........................................................................................................

44

[Logs] How to Set and How to Operate ..................................................................................................

45

Displaying job logs.....................................................................................................................................................

45

Exporting logs ............................................................................................................................................................

46

Chapter 5

[Registration] Tab Page

 

[Registration] Tab Page Overview ........................................................................................................

48

[Template] Item list ...................................................................................................................................................

48

Template settings .....................................................................................................................................................

56

[Address Book] Item list.............................................................................................................................................

81

[Inbound FAX routing] Item list .................................................................................................................................

90

[Registration] How to Set and How to Operate.......................................................................................

96

Managing templates ..................................................................................................................................................

96

Managing address book...........................................................................................................................................

103

CONTENTS 5

Managing mailboxes................................................................................................................................................

112

Chapter 6

[Counter] Tab Page

 

[Counter] Tab Page Overview..............................................................................................................

116

[Counter] Item list....................................................................................................................................................

116

[Counter] How to Set and How to Operate ............................................................................................

131

Viewing counters......................................................................................................................................................

131

Chapter 7

[User Management] Tab Page

 

[User Management] Tab Page Overview ...............................................................................................

136

[User Accounts] Item list <access policy mode> ....................................................................................................

136

[Group Management] Item list <access policy mode>...........................................................................................

145

[Role Management] Item list <access policy mode>..............................................................................................

147

[Department Management] Item list <access policy mode> .................................................................................

153

[Project Management] Item list <access policy mode> .........................................................................................

157

[Export/Import] Item list <access policy mode> ....................................................................................................

158

[Shared Settings] Item list <access policy mode>..................................................................................................

160

Chapter 8

[Administration] Tab Page

 

[Setup] Item List ................................................................................................................................

165

General settings .......................................................................................................................................................

165

Network settings......................................................................................................................................................

176

Copier settings .........................................................................................................................................................

221

Fax settings ..............................................................................................................................................................

225

Save as file settings..................................................................................................................................................

231

Email settings...........................................................................................................................................................

242

InternetFax settings.................................................................................................................................................

246

Printer/e-Filing settings...........................................................................................................................................

250

Printer settings.........................................................................................................................................................

251

Print Service settings ...............................................................................................................................................

255

ICC Profile settings...................................................................................................................................................

261

Print Data Converter settings..................................................................................................................................

263

Embedded Web Browser settings ...........................................................................................................................

264

Off Device Customization Architecture settings.....................................................................................................

267

Version......................................................................................................................................................................

268

[Setup] How to Set and How to Operate ...............................................................................................

269

Setting up General settings .....................................................................................................................................

269

Setting up Network settings....................................................................................................................................

271

SNMP V3 settings .....................................................................................................................................................

272

Setting up Copier settings .......................................................................................................................................

275

Setting up Fax settings ............................................................................................................................................

276

Setting up Save as file settings................................................................................................................................

277

Setting up E-mail settings .......................................................................................................................................

279

Setting up InternetFax settings...............................................................................................................................

280

Setting up Printer/e-Filing settings.........................................................................................................................

281

Setting up Printer settings.......................................................................................................................................

282

Setting up Print Service settings.............................................................................................................................

285

Setting up ICC Profile settings.................................................................................................................................

286

Setting up Print Data Converter settings................................................................................................................

290

Configuring the EWB function .................................................................................................................................

292

Setting up Off Device Customization Architecture settings ..................................................................................

293

Displaying version information...............................................................................................................................

294

[Security] Item List.............................................................................................................................

296

6 CONTENTS

Authentication settings ...........................................................................................................................................

296

Certificate management settings............................................................................................................................

307

Password Policy settings.........................................................................................................................................

311

Security Stamp Setting............................................................................................................................................

314

[Security] How to Set and How to Operate............................................................................................

315

Installing a device certificate ..................................................................................................................................

315

Creating/Exporting a client certificate....................................................................................................................

321

Installing CA certificate............................................................................................................................................

322

[Maintenance] Item List ......................................................................................................................

324

Upload Software settings ........................................................................................................................................

324

Remove Software settings.......................................................................................................................................

325

Create Clone File settings........................................................................................................................................

326

Install Clone File settings.........................................................................................................................................

328

Import settings.........................................................................................................................................................

330

Export settings .........................................................................................................................................................

331

Delete Files settings.................................................................................................................................................

333

Notification settings ................................................................................................................................................

334

Languages settings ..................................................................................................................................................

337

Data Backup .............................................................................................................................................................

339

System Updates settings .........................................................................................................................................

341

Reboot settings ........................................................................................................................................................

342

[Maintenance] How to Set and How to Operate.....................................................................................

343

About the maintenance functions ..........................................................................................................................

343

Uploading the client software.................................................................................................................................

344

Removing the client software .................................................................................................................................

346

Deleting the data from local folder.........................................................................................................................

347

Setting up notification.............................................................................................................................................

348

Importing and exporting .........................................................................................................................................

350

Rebooting the equipment .......................................................................................................................................

355

[Erasable Blue Print] Item List.............................................................................................................

356

Setting ......................................................................................................................................................................

356

[Registration] ([Administration] tab) Item List......................................................................................

358

Public Home.............................................................................................................................................................

358

Public Theme Settings.............................................................................................................................................

362

Public Home Settings ..............................................................................................................................................

362

Default Home ...........................................................................................................................................................

363

Default Home Settings.............................................................................................................................................

363

Image/Icon Management ........................................................................................................................................

364

Home Data List.........................................................................................................................................................

365

Fax Received Forward and InternetFAX Received Forward settings.....................................................................

366

Meta Scan .................................................................................................................................................................

377

[Registration] ([Administration] tab) How to Set and How to Operate.....................................................

382

Registering Fax and Internet Fax received forward ...............................................................................................

382

[Application] Item List ........................................................................................................................

389

Application List ........................................................................................................................................................

389

Settings.....................................................................................................................................................................

390

Chapter 9

[My Account] Tab Page

 

[My Account] Tab Page Overview.........................................................................................................

394

[My Account] Item list ..............................................................................................................................................

394

Chapter 10

Functional Setups

 

Setting up Meta Scan Function ............................................................................................................

402

CONTENTS 7

Procedure for using Meta Scan ...............................................................................................................................

402

Checking Meta Scan Enabler...................................................................................................................................

403

Editing XML format file ............................................................................................................................................

403

Registering XML format file .....................................................................................................................................

407

Registering Extended Field Definition ....................................................................................................................

407

Registering templates for Meta Scan......................................................................................................................

411

Meta Scan .................................................................................................................................................................

414

Checking logs of Meta Scan.....................................................................................................................................

414

Setting Multi Station Print ..................................................................................................................

415

Procedure for Multi Station Print ............................................................................................................................

415

Procedure for Multi Station Print (Only in One Equipment Unit) ..........................................................................

416

Checking the Multi Station Print Enabler ...............................................................................................................

416

Using the Attribute of the External Authentication as a Role of the MFP ..................................................

417

Exporting the role information setting file .............................................................................................................

417

Defining the role information setting file ...............................................................................................................

417

Importing the role information setting file.............................................................................................................

418

Enabling the role base access setting.....................................................................................................................

418

Chapter 11 APPENDIX

 

Installing Certificates for a Client PC....................................................................................................

420

Configuring the Microsoft Management Console...................................................................................................

420

Importing certificates to a client PC .......................................................................................................................

422

INDEX .........................................................................................................................................................

429

8 CONTENTS

Overview

 

This section provides an overview of the TopAccess functions.

 

TopAccess Overview .........................................................................................................

10

TopAccess Conditions .......................................................................................................

11

Accessing TopAccess.........................................................................................................

12

Accessing TopAccess by entering URL................................................................................................................

12

TopAccess Screen Descriptions..........................................................................................

14

Access Policy Mode ...........................................................................................................

15

TopAccess Overview

TopAccess is a management utility that allows you to check device information of this equipment and job status, and to carry out device setting and maintenance through a web browser.

TopAccess has an “end-user mode” and a “access policy mode”.

End-user mode

End users can:

Display general device information, including status, drawer/accessory configuration, and paper supply information.

Display and manage the status of print jobs, fax/Internet Fax transmission jobs, and scan jobs submitted by the user. (The Fax Unit is required to display and manage the fax transmission jobs)

Display the job logs for print, fax/Internet Fax transmission, fax/Internet Fax reception, and scan. (The Fax Unit is required to display the fax transmission and fax reception job logs.)

Register and modify templates.

Add or modify contacts and groups in the address book.

Register and modify mailboxes. (The Fax Unit is required.)

Display counter logs.

Download client software.

P.12 “Accessing TopAccess”

Access policy mode

Operation privileges and displayed items vary depending on the user account you used to log in to TopAccess. Details of operations and displays vary depending on the management on roles and departments to where the user account is assigned.

P.15 “Access Policy Mode”

10 TopAccess Overview

TopAccess Conditions

Your equipment should be connected to the network and TCP/IP is correctly configured to operate TopAccess. When TCP/IP is correctly configured, you can access TopAccess via a web browser.

Supported browsers

Windows

-Internet Explorer 9.0 or later

-Microsoft Edge

-Firefox 38 or later

-Chrome 45 or later

Mac OS

-Safari 4.0 or later

UNIX

-Firefox 38 or later

Because TopAccess uses cookies to store information on the user’s system, these must be enabled in the browser.

If TopAccess does not display the correct information in any page, delete the cookies and try again.

If a proxy server is used, set the IP address of the equipment in use in “Exceptions” of the proxy server.

Make sure you disable your web browser's pop-up blocker or allow pop-ups from TopAccess.

TopAccess supports special letters of European languages.

A note is described in each article if there are any restrictions in which letters can be entered.

Overview

TopAccess Conditions 11

Accessing TopAccess

You can access TopAccess by entering its URL in the address box of the web browser. P.12 “Accessing TopAccess by entering URL”

Accessing TopAccess by entering URL

1 Launch a web browser and enter the following URL in the address box. http://<IP Address> or http://<Device Name>

For example

When the IP address of your equipment “10.10.70.120” (when IPv4 used): http://10.10.70.120

When the IP address of your equipment is “3ffe:1:1:10:280:91ff:fe4c:4f54” (when IPv6 used): 3ffe-1-1-10-280-91ff-fe4c-4f54.ipv6-literal.net

or http://[3ffe:1:1:10:280:91ff:fe4c:4f54]

When your device name is “mfp-04998820”: http://mfp-04998820

When SSL for the HTTP network service is enabled, an alert message may appear when you enter the URL in the address box. In that case, click [Continue to this website (not recommended).] to proceed.

12 Accessing TopAccess

2 The TopAccess website appears.

Overview

You can also access TopAccess using the TopAccessDocMon link. For instructions on accessing TopAccess from TopAccessDocMon, refer to the Help for TopAccessDocMon.

Accessing TopAccess 13

TopAccess Screen Descriptions

1

2

3

4

5

6

 

Item name

Description

 

 

 

1

Function tab

Features are grouped under each tab. This provides access to the main pages

 

 

of TopAccess for each function.

 

 

 

2

Menu bar

This provides access to each menu page under the selected function tab.

 

 

 

3

Submenu bar

This provides access to each submenu page under the selected menu and

 

 

function tab.

 

 

 

4

Install Software link

Click this to open the Install Client Software page to download the client

 

 

software from TopAccess.

 

 

 

5

Top link

Click this to display the top of the page currently displayed.

 

 

 

6

Help link

Click this to display Online Help.

 

 

 

14 TopAccess Screen Descriptions

Access Policy Mode

The access policy mode enables different operation privileges and displayed items to be applied depending on the user account you used to log in to TopAccess.

In the access policy mode, the details of operations and displays differ depending on the roles and department assigned to the given user account.

1Access TopAccess.

P.12 “Accessing TopAccess by entering URL”

2 Click [Login].

The Login page is displayed.

3 Enter the user name and password and click [Login].

Enter the user name and password that comply with TopAccess access policies.

The Setup page is displayed.

Failing to enter the correct password for a number of times at login will be considered unauthorized access and you may not be able to log in for a certain period of time. Contact the administrator if you see a message to inform you that your account is locked, or your user name or password is incorrect, and you are unable to continue the login operation.

The password input is displayed in the blank symbols.

After login, you will be automatically logged out when the time specified in the [Session Timer] elapses.

Enter “admin” in User Name and “123456” in Password to log in for the first time.

Lockout setting for user accounts can be set with [Administration] - [Security] - [Password Policy]. P.311 “Password Policy settings”

The [Session Timer] can be set with [Administration] - [Setup] - [General] - [WEB General Setting].

Overview

Access Policy Mode 15

4 Click the menu and submenu to display the desired page.

You can log out by clicking the [Logout] link at the top right of the page.

16 Access Policy Mode

[Device] Tab Page

 

This section describes the [Device] tab page in the TopAccess end-user mode.

 

[Device] Item List .............................................................................................................

18

Displayed Icons ................................................................................................................

20

[Device] Item List

TopAccess opens the [Device] tab which includes a picture indicating the device status. At any time, the end user may click [REFRESH] to update the TopAccess status information.

This tab shows the following information about the device:

1

2

3

4

 

Item name

Description

 

 

 

1

Device Information

The following information is displayed.

 

 

Status — Displays the device status.

 

 

Name — Displays the name of this equipment.

 

 

Location — Displays the equipment's location.

 

 

Copier Model — Displays the model name of this equipment.

 

 

Serial Number — Displays the serial number of this equipment.

 

 

MAC Address — Displays the MAC address of this equipment.

 

 

Main Memory Size (for some models only) — Displays the main memory

 

 

size.

 

 

Page Memory Size (for some models only) — Displays the page memory

 

 

size.

 

 

Save as File & e-Filing Space Available (for some models only)

 

 

Displays the total available space in the local folder and e-Filing on your

 

 

equipment.

 

 

Fax Space Available — Displays the available space for sending and

 

 

receive fax data.

 

 

Contact Information — Displays the contact name of the person

 

 

responsible for managing this device.

 

 

Phone Number — Displays the phone number of the person responsible for

 

 

managing this device.

 

 

Message — Displays administrative messages.

 

 

Alerts — Displays alert messages.

 

 

 

18 [Device] Item List

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item name

Description

 

 

 

 

 

 

 

 

 

2

 

Options

The following information is displayed.

 

 

 

 

 

 

 

 

Finisher (for some models only)— Displays whether the Finisher is

 

 

 

 

 

 

 

 

installed.

 

 

 

 

 

 

 

 

Hole Punch Unit (for some models only) — Displays whether the Hole

 

 

 

 

 

 

 

 

Punch Unit is installed.

 

 

 

 

 

 

 

 

Fax — Displays whether the Fax Unit is installed.

 

 

 

 

 

 

 

 

Optional Function kit (for some models only) — Displays whether the

 

 

 

 

 

 

 

 

optional function kit is installed.

 

 

 

 

 

 

 

 

3

Paper

The following information is displayed.

 

 

 

 

 

 

 

 

Drawer — Displays a list of the installed drawers.

 

 

 

 

 

 

 

 

Size — Displays the paper size set for each drawer.

 

 

 

 

 

 

 

 

Thickness — Displays the thickness of the paper set in each drawer.

 

 

 

 

 

 

 

 

Attribute — Displays the purpose of the paper set in each drawer.

 

 

 

 

 

 

 

 

Capacity — Displays the maximum paper capacity that can be set for each

 

 

 

 

 

 

 

 

drawer.

 

 

 

 

 

 

 

 

Level — Displays the remaining amount of paper for each drawer.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The paper size for each drawer cannot be set from TopAccess. Set it from the touch panel of the equipment.

 

 

 

 

 

For instructions on how to set the paper size for each drawer, refer to the Paper Preparation Guide.

 

 

 

 

 

 

 

 

 

4

 

Toner

Displays the amount of toner remaining in the toner cartridges in the

 

 

 

 

 

 

 

 

equipment.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Some features may not be displayed on some models.

Page Tab [Device]

[Device] Item List 19

Displayed Icons

When the equipment requires maintenance or when an error occurs with the equipment, icons indicating the status information appear near the graphic image of the equipment on the TopAccess [Device] tab. The following are the icons displayed and their descriptions.

Printer Error 1 This icon indicates that a non-recommended toner cartridge is being used, and that the equipment has stopped printing. For information on resolving the error, refer to “Replacing a Toner Cartridge” in the Hardware Troubleshooting Guide.

Printer Error 2

This icon indicates one of the following:

 

You need to remove paper from the receiving tray.

 

You need to remove paper from the Finisher tray.

 

You need to remove the staples jammed in the Finisher. For information on

 

resolving the error, refer to “Staple Jam in the Finisher” in the Hardware

 

Troubleshooting Guide.

 

You need to remove the staples jammed in the Saddle Stitch Unit. For information

 

on resolving the error, refer to “Staple Jam in the Saddle Stitch Unit” in the

 

Hardware Troubleshooting Guide.

 

You need to clear chads from the Hole Punch Unit. For information on resolving

 

the error, refer to “Cleaning the Hole Punch Dust Bin” in the Hardware

 

Troubleshooting Guide.

 

A non-recommended toner cartridge is being used. For information on resolving

 

the error, refer to “Replacing a Toner Cartridge” in the Hardware

 

Troubleshooting Guide.

 

You performed saddle stitch printing with the paper of the different sizes.

 

The equipment cannot load paper from the Large Capacity Feeder.

 

The equipment cannot eject the paper to the output tray.

 

Data in the internal storage device of this equipment is required to be backed up.

 

Replacing of the internal storage device of this equipment is required.

 

 

Cover Open

This icon indicates a cover such as the front cover or Automatic Duplexing Unit

 

Cover is open.

 

 

Drawer Open

This icon indicates the drawer is open.

 

 

Toner Empty

This icon indicates no toner is left. For information on resolving the error, refer to

 

“Replacing a Toner Cartridge” in the Hardware Troubleshooting Guide.

 

 

Waste Toner Full

This icon indicates the waste toner box is full and requires replacing. For

 

information on resolving the error, refer to “Replacing the Waste Toner Box” in the

 

Hardware Troubleshooting Guide.

 

 

Paper Empty

This icon indicates no paper is left in a drawer. For information on resolving the

 

error, refer to the Paper Preparation Guide.

 

 

Paper Misfeed

This icon indicates a paper misfeed occurred. It also indicates the location of the

 

paper misfeed. For information on resolving the error, refer to “Clearing a Paper

 

Misfeed” in the Hardware Troubleshooting Guide.

20 Displayed Icons

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Staples Empty

This icon indicates no staples are left in the Finisher. For information on resolving

 

 

 

 

 

the error, refer to “Refilling the Staples” in the Hardware Troubleshooting Guide.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Call for Service

Contact your service representative to have the equipment inspected.

 

 

 

 

 

 

 

 

 

Page Tab [Device]

Displayed Icons 21

22 Displayed Icons

[Job Status] Tab Page

Using TopAccess, end users can display and delete print jobs, fax/internetfax jobs, and scan jobs released by end users.

[Job Status] Tab Page Overview ........................................................................................

24

[Print Job] Item list ..............................................................................................................................................

24

[Fax/InternetFax Job] Item list............................................................................................................................

27

[Scan Job] Item list ..............................................................................................................................................

28

[Multi Station Print Job] Item list........................................................................................................................

29

[Job Status] How to Set and How to Operate ......................................................................

30

Displaying print jobs ............................................................................................................................................

30

Deleting jobs ........................................................................................................................................................

30

Deleting all jobs....................................................................................................................................................

31

Releasing print jobs .............................................................................................................................................

31

Checking recovery information...........................................................................................................................

32

Toshiba E-STUDIO7506AC, E-STUDIO8508A, E-STUDIO7508A, E-STUDIO5005AC, E-STUDIO5508A User Manual

[Job Status] Tab Page Overview

You can display and delete print jobs, fax/internetfax jobs, and scan jobs. You can also print print jobs immediately.

P.24 “[Print Job] Item list”

P.27 “[Fax/InternetFax Job] Item list”

P.28 “[Scan Job] Item list”

P.29 “[Multi Station Print Job] Item list”

When user authentication is enabled, you can operate on jobs associated with the user account you used to log in. However, a user account with administrator privileges can operate on all jobs.

[Print Job] Item list

The Print Job page is divided into Print Job, Private Print Job, and Hold Print Job.

You can select Private Print Job and Hold Print Job only when you are logged in with a user account with administrator privileges in the access policy mode.

[Print Job] screen

1

2

3

4

5

6

7

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14

[Private Print Job] screen

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12

24 [Job Status] Tab Page Overview

[Hold Print Job] screen

 

1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4

 

5

6

7

8

9

10

11

12

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item name

 

 

 

 

 

 

 

 

 

 

 

Description

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1

 

[Delete] button

 

 

The selected print job is deleted.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2

 

[Delete All] button

 

 

All print jobs are deleted.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3

 

Select Page

 

 

Allows you to select a page when there are 101 items or more.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4

 

Document Name

 

 

Displays the document name of the print job.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Document names are displayed using 10 asterisks (*) when the

 

 

 

 

 

 

 

 

 

 

Confidentiality Setting is enabled.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

P.169 “Setting up Confidentiality Setting”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5

 

Type

 

 

Displays the print job set in the printer driver. Possible values of print job are:

 

 

 

 

 

 

 

 

 

 

[Normal], [Scheduled], [Private], [Proof], [Hold], [MultiStation].

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6

 

Paper

 

 

Displays the paper size of the print jobs.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7

 

Sets

 

 

Displays the number of copies set for the print jobs.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8

 

Pages

 

 

Displays the number of pages of the print job.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9

 

Date Time

 

 

Displays the date and time when the print job was released from the client

 

 

 

 

 

 

 

 

 

 

computers.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

They are displayed using “year, month, day, hour, minute, and second”. For

 

 

 

 

 

 

 

 

 

 

example: 2016/12/24 12:34:56

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10

 

Status

 

 

Displays the status of the print job.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Possible values of status are: [Paused], [Wait], [Suspend], [Skipped],

 

 

 

 

 

 

 

 

 

 

[Process], [Printing], and [Scheduled].

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

11

 

User Name

 

 

Displays the user account name of the owner of the print job.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

12

 

Domain Name/LDAP Server

Displays the domain name or LDAP server of the user account who is the

 

 

 

 

 

 

 

 

 

 

owner of the print job.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

13

 

[Release] button

 

 

If the selected print job is in the print queue, the job is printed.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

14

 

[Recovery Information]

 

 

If the selected print job was skipped while the job skip feature was enabled,

 

 

 

button

 

 

the recovery information screen is displayed.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

P.26 “[Recovery Information] screen”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

P.168 “Setting up Job Skip Control”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Print jobs that have finished being printed are displayed in the [Logs] tab.

Click a table heading item to refresh the page and reorder the print job list in the specified order.

Page Tab Status] [Job

[Job Status] Tab Page Overview 25

[Recovery Information] screen

The Recovery Information screen displays the conditions for resuming printing.

1

2

3

4

5

6

 

Item name

Description

 

 

 

1

[Close] button

Closes the [Recovery Information] screen.

 

 

 

2

Cause

Displays the cause of the print interruption.

 

 

 

3

Recovery Condition

Displays the procedure for resuming printing.

 

 

 

4

Paper Size

Displays the paper size set for the interrupted print job.

 

 

 

5

Paper Type

Displays the paper type set for the interrupted print job.

 

 

 

6

Drawer

Displays the paper source set for the interrupted print job.

 

 

 

26 [Job Status] Tab Page Overview

[Fax/InternetFax Job] Item list

The Fax/InternetFax Job page displays the following information for each fax transmission job.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4

 

5

6

7

8

9

10

11

12

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item name

Description

 

 

 

1

[Delete] button

The selected fax job is deleted.

 

 

 

2

[Delete All] button

All fax jobs are deleted.

 

 

 

3

Select Page

Allows you to select a page when there are 101 items or more.

 

 

 

4

File No.

Displays the file number (001 to 100) to identify the fax transmission job.

 

 

 

5

TO(Name)

Displays the destination name set for the fax transmission job.

 

 

 

6

TO(Fax No./Email)

Displays the fax number or E-mail address of the destination.

 

 

 

7

Delay Time

Displays the delayed time set for the fax transmission job.

 

 

 

8

Pages

Displays the number of pages of the fax transmission job.

 

 

 

9

Date Time

Displays the date and time when the fax transmission job is released from the

 

 

 

touch panel or client computer using the N/W-Fax driver.

 

 

 

They are displayed using “year, month, day, hour, minute, and second”. For

 

 

 

example: 2016/12/24 12:34:56

 

 

 

10

Status

Displays the status of the fax transmission job.

 

 

 

Possible values of status are: [Delayed], [Wait], [Line1], [Line2], and

 

 

 

[Network].

 

 

 

11

User Name

Displays the user account name of the owner of the fax transmission job.

 

 

 

12

Domain Name/LDAP Server

Displays the domain name or LDAP server of the user account who is the

 

 

 

owner of the fax transmission job.

 

 

 

 

 

 

 

 

 

 

 

 

Transmission jobs that have finished their transmission are displayed in the [Logs] tab.

Click a table heading item to refresh the page and reorder the print job list in the specified order.

Page Tab Status] [Job

[Job Status] Tab Page Overview 27

[Scan Job] Item list

The Scan Job page displays the following information for each scan job.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4

 

 

5

6

7

8

9

10

11

12

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item name

 

 

 

 

 

 

 

 

Description

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1

 

 

[Delete] button

 

 

The selected scan job is deleted.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2

 

 

[Delete All] button

 

 

All scan jobs are deleted.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3

 

 

Select Page

 

 

 

 

Allows you to select a page when there are 101 items or more.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4

 

 

TO(Name)

 

 

 

 

Displays the destination (name) to where the scanned document is sent via

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

an E-mail.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5

 

 

TO(Email)

 

 

 

 

Displays the destination (E-mail address) to where the scanned document is

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

sent via an E-mail.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6

 

 

File Name

 

 

 

 

When the job performs the Scan to File or USB or Scan to e-Filing, it displays

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

the document name to be stored.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

File names are displayed using 10 asterisks (*) when the Confidentiality

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Setting is enabled.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

P.169 “Setting up Confidentiality Setting”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7

 

 

Agent

 

 

 

 

Displays the agent of the scan job.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Possible values of agent are: [Email], [Save as file], [Store to e-Filing], and

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

[Store to USB Media].

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8

 

 

Pages

 

 

 

 

Displays the number of pages of the scan job.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9

 

 

Date Time

 

 

 

 

Displays the date and time when the scan job is released from the touch

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

panel.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

They are displayed using “year, month, day, hour, minute, and second”. For

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

example: 2016/12/24 12:34:56

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10

 

 

Status

 

 

 

 

Displays the status of the scan job.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Possible values of status are: [Wait], [Suspended], [Processing], and

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

[Scanning]

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

11

 

 

User Name

 

 

 

 

Displays the user account name who is the owner of the scan job.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

12

 

 

Domain Name/LDAP Server

Displays the domain name or LDAP server of the user account who is the

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

owner of the scan job.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Scan jobs that have finished being scanned are displayed in the [Logs] tab.

Click a table heading item to refresh the page and reorder the print job list in the specified order.

28 [Job Status] Tab Page Overview

[Multi Station Print Job] Item list

The Multi Station Print Job page is divided into Jobs and Printed Jobs.

The Multi Station Print Job page displays jobs that are printed with the [Multi Station Print] function. You can select this page only when you are logged in with a user account with administrator privileges in the access policy mode.

You need the Multi Station Print Enabler option to use the [Multi Station Print] function. Contact your service technician for details.

 

 

1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4

 

 

5

6

7

8

9

 

10

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item name

 

 

 

 

 

 

 

 

 

 

 

Description

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1

 

 

[Delete] button

 

 

 

The selected print job is deleted.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2

 

 

[Delete All] button

 

 

 

All print jobs are deleted.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3

 

 

Select Page

 

 

 

Allows you to select a page when there are 101 items or more.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4

 

 

Document Name

 

 

 

Displays the document name of the print job.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5

 

 

Paper

 

 

 

Displays the paper size specified on the print job.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6

 

 

Sets

 

 

 

Displays the number of copies specified on the print job.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7

 

 

Pages

 

 

 

Displays the total number of pages in the print job.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8

 

 

Date Time

 

 

 

Displays the date and time when the print job was received from the client

 

 

 

 

 

 

 

 

 

 

 

 

 

computer.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The date and time are displayed in “YYYY/MM/DD HH:MM:SS” format.

 

 

 

 

 

 

 

 

 

 

 

 

 

Example: 2016/12/24 12:34:56

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9

 

 

User Name

 

 

 

Displays the owner user account name of the print job.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10

 

 

Domain Name/LDAP Server

 

Displays the domain name or LDAP server of the owner user account of the

 

 

 

 

 

 

 

 

 

 

 

 

 

print job.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Page Tab Status] [Job

[Job Status] Tab Page Overview 29

[Job Status] How to Set and How to Operate

P.30 “Displaying print jobs”

P.30 “Deleting jobs”

P.31 “Deleting all jobs”

P.31 “Releasing print jobs”

P.32 “Checking recovery information”

Displaying print jobs

1Click the [Job Status] tab and click the [Print Job], [Fax/InternetFax Job], [Scan Job], or [Multi Station Print] menu.

The Job page is displayed.

2

3

If it is a [Print] job, click [Print Job], [Private Print Job], or [Hold Print Job] and select the job. If jobs are not displayed in the list, click the [REFRESH] icon at the upper right of the page.

See the following for details on displayed items:

P.24 “[Print Job] Item list”

P.27 “[Fax/InternetFax Job] Item list”

P.28 “[Scan Job] Item list”

P.29 “[Multi Station Print Job] Item list”

Completed jobs are displayed in the [Logs] tab.

Deleting jobs

1Click the [Job Status] tab and click the [Print], [Fax/InternetFax], [Scan], or [Multi Station Print] menu.

The Job page is displayed.

2

3

If it is a [Print] job, click [Print Job], [Private Print Job], or [Hold Print Job] and select the job. Select the check box next to the job that you want to delete.

4Click [Delete].

The confirmation dialog box appears.

30 [Job Status] How to Set and How to Operate

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