Toshiba 452, 282, 352 User Manual

0 (0)

MULTIFUNCTIONAL DIGITAL SYSTEMS

Scanning Guide

SOFTWARE LICENSE AGREEMENT

INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLESS A SEPARATE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPARATE LICENSE SHALL APPLY). IF YOU DO NOT ACCEPT THESE TERMS, YOU MAY NOT INSTALL OR USE THIS SOFTWARE, AND YOU MUST PROMPTLY RETURN THE SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT.

THE SOFTWARE INSTALLED ON THIS PRODUCT INCLUDES NUMEROUS INDIVIDUAL SOFTWARE COMPONENTS, EACH HAVING ITS OWN APPLICABLE END USER LICENSE AGREEMENT (“EULA”). INFORMATION RELATING TO THE EULAS MAY BE FOUND IN AN ELECTRONIC FILE INCLUDED ON THE USER DOCUMENTATION CD-ROM INCLUDED HEREWITH; HOWEVER, ALL SOFTWARE AND DOCUMENTATION DEVELOPED OR CREATED BY OR FOR TOSHIBA TEC CORPORATION (“TTEC”) ARE PROPRIETARY PRODUCTS OF TTEC AND ARE PROTECTED BY COPYRIGHT LAWS, INTERNATIONAL TREATY PROVISIONS, AND OTHER APPLICABLE LAWS.

Grant of License

This is a legal agreement between you, the end-user (“You”), and TTEC and its suppliers. This software, fonts (including their typefaces) and related documentation (“Software”) is licensed for use with the system CPU on which it was installed (“System”) in accordance with the terms contained in this Agreement. This Software is proprietary to TTEC and/or its suppliers.

TTEC and its suppliers disclaim responsibility for the installation and/or use of this Software, and for the results obtained by using this Software. You may use one copy of the Software as installed on a single System, and may not copy the Software for any reason except as necessary to use the Software on a single System. Any copies of the Software shall be subject to the conditions of this Agreement.

You may not, nor cause or permit any third party to, modify, adapt, merge, translate, reverse compile, reverse assemble, or reverse engineer the Software. You may not use the Software, except in accordance with this license. No title to the intellectual property in the Software is transferred to you and full ownership is retained by TTEC or its suppliers. Source code of the Software is not licensed to you. You will be held legally responsible for any copyright infringement, unauthorized transfer, reproduction or use of the Software or its documentation.

Term

This license is effective until terminated by TTEC or upon your failure to comply with any term of this Agreement. Upon termination, you agree to destroy all copies of the Software and its documentation.

You may terminate this license at any time by destroying the Software and its documentation and all copies.

Disclaimer of Warranty

THIS SOFTWARE IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NONINFRINGEMENT. TTEC AND ITS SUPPLIERS DISCLAIM ANY WARRANTY RELATING TO THE QUALITY AND PERFORMANCE OF THE SOFTWARE. IF THE SOFTWARE PROVES DEFECTIVE, YOU (AND NOT TTEC OR ITS SUPPLIERS) SHALL BE RESPONSIBLE FOR THE ENTIRE COST OF ALL NECESSARY SERVICING, REPAIR OR CORRECTION. TTEC AND ITS SUPPLIERS DO NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE SOFTWARE WILL MEET YOUR REQUIREMENTS OR THAT THE OPERATION OF THE SOFTWARE WILL BE UNINTERRUPTED OR ERROR FREE.

SOFTWARE LICENSE AGREEMENT 3

ALL INFORMATION CONTAINED HEREIN THAT IS PROVIDED BY TTEC AND ITS AFFILIATES PURSUANT TO A EULA IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED.

Limitation of Liability

IN NO EVENT WILL TTEC OR ITS SUPPLIERS BE LIABLE TO YOU FOR ANY DAMAGES, WHETHER IN CONTRACT, TORT, OR OTHERWISE (EXCEPT PERSONAL INJURY OR DEATH RESULTING FROM NEGLIGENCE ON THE PART OF TTEC OR ITS SUPPLIERS), INCLUDING WITHOUT LIMITATION ANY LOST PROFITS, LOST DATA, LOST SAVINGS OR OTHER INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE, EVEN IF TTEC OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, NOR FOR THIRD PARTY CLAIMS.

U.S. Government Restricted Rights

The Software is provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the U.S. Government is subject to restrictions set forth in subdivision (b) (3) (I) or (c) (i) (ii) of the Rights in Technical Data and Computer Software Clause set forth in 252.227-7013, or 52.227-19

(c) (2) of the DOD FAR, as appropriate. Contractor/Manufacturer is TOSHIBA TEC Corporation, 6-78, Minami-cho, Mishima-shi, Shizuoka-ken, 411-8520, Japan.

General

You may not sublicense, lease, rent, assign or transfer this license or the Software. Any attempt to sublicense, lease, rent, assign or transfer any of the rights, duties or obligations hereunder is void. You agree that you do not intend to, and will not ship, transmit (directly or indirectly) the Software, including any copies of the Software, or any technical data contained in the Software or its media, or any direct product thereof, to any country or destination prohibited by the United States Government. This license shall be governed by the laws of Japan or, at the election of a Supplier of TTEC concerned with a dispute arising from or relating to this Agreement, the laws of the Country designated from time to time by the relevant Supplier of TTEC. If any provision or portion of this Agreement shall be found to be illegal, invalid or unenforceable, the remaining provisions or portions shall remain in full force and effect.

YOU ACKNOWLEDGE THAT YOU HAVE READ THIS LICENSE AGREEMENT AND THAT YOU UNDERSTAND ITS PROVISIONS. YOU AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS. YOU FURTHER AGREE THAT THIS LICENSE AGREEMENT CONTAINS THE COMPLETE AND EXCLUSIVE AGREEMENT BETWEEN YOU AND TTEC AND ITS SUPPLIERS AND SUPERSEDES ANY PROPOSAL OR PRIOR AGREEMENT, ORAL OR WRITTEN, OR ANY OTHER COMMUNICATION RELATING TO THE SUBJECT MATTER OF THIS LICENSE AGREEMENT.

TOSHIBA TEC Corporation, 6-78, Minami-cho, Mishima-shi, Shizuoka-ken, 411-8520, Japan.

4 SOFTWARE LICENSE AGREEMENT

TRADEMARKS AND COPYRIGHT

Trademarks

yThe official name of Windows 98 is Microsoft Windows 98 Operating System.

yThe official name of Windows Me is Microsoft Windows Me Operating System.

yThe official name of Windows 2000 is Microsoft Windows 2000 Operating System.

yThe official name of Windows XP is Microsoft Windows XP Operating System.

yThe official name of Windows Vista is Microsoft Windows Vista Operating System.

yThe official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.

yMicrosoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are trademarks of Microsoft Corporation in the US and other countries.

yApple, AppleTalk, Macintosh, Mac, TrueType, and LaserWriter are trademarks of Apple Computer, Inc. in the US and other countries.

yPostscript is a trademark of Adobe Systems Incorporated.

yNetscape is a trademark of Netscape Communications Corporation.

yIBM, AT and AIX are trademarks of International Business Machines Corporation.

yNOVELL, NetWare, and NDS are trademarks of Novell, Inc.

yOther company names and product names in this manual are the trademarks of their respective companies.

Copyright

© 2005 TOSHIBA TEC CORPORATION All rights reserved

Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.

TRADEMARKS AND COPYRIGHT 5

Preface

Thank you for purchasing e-STUDIO452 Series or e-STUDIO282 Series Multifunctional Digital Systems. This guide provides instructions on how to scan the originals using the equipment. Read this guide before scanning on your e-STUDIO452 Series or e-STUDIO282 Series. Keep this guide within easy reach, and use it to configure an environment that makes best use of the e-STUDIO’s functions.

About This Guide

This manual describes how to scan the originals using the equipment.

Conventions

yThe term “this equipment” in this manual refers to the e-STUDIO452 Series or e-STUDIO282 Series.

yThe term “e-Filing” in this manual is an abbreviation of “electronic filing”.

Lineup of Our Manuals

Thank you for purchasing the TOSHIBA multifunctional digital systems e-STUDIO452 Series or e-STUDIO282 Series.

We have provided you with these manuals for the operation of this equipment. Select and read the manual best suited to your needs.

Quick Start Guide

This Quick Start Guide describes the initial setup method of this equipment and accessories of this product such as operator’s manuals and CD-ROMs.

6 Preface

Operator’s Manual Basic Functions

This Operator’s Manual Basic Functions describes how to use the basic functions of this equipment mainly focusing on the copying function. Also this manual contains safety precautions for users to be observed. Be sure to read it first carefully.

User Functions Guide

This User Functions Guide describes the functions and settings under the [USER FUNCTIONS] button on the control panel of this equipment.

Other guides are provided by the User Documentation CD-ROM in PDF files:

TopAccess Guide

This TopAccess Guide explains how to operate and set up the network functions such as the network scanning function and job management, using the TopAccess (Web-based utility) from client computers.

Preface 7

Network Administration Guide

This Network Administration Guide explains the guidelines for setting up network servers to provide various network services, and troubleshooting for network administrators.

Printing Guide

This Printing Guide explains how to install the client software for printing from Microsoft Windows, Apple Mac OS, and UNIX computers, and print to the equipment.

Scanning Guide

This Scanning Guide explains how to operate the scanning function of this equipment.

e-Filing Guide

This e-Filing Guide explains how to operate the e-Filing function using the TWAIN driver, File Downloader and e-Filing web utility.

Network Fax Guide

This Network Fax Guide explains how to use the network fax function that enable users to operate fax and internet fax sending from a client computer via network.

8 Preface

User Management Guide

This User Management Guide describes how to manage this equipment using the functions of “Department Management”, “User Management Setting” and “User Authentication for Scan to E-mail”.

e-BRIDGE Viewer

The e-BRIDGE Viewer provides the functions to view and find the documents in e-Filing boxes on the TOSHIBA e-STUDIO MULTIFUNCTIONAL DIGITAL SYSTEMS from a client computer via TCP/IP network, and also it can view and find the files in your computer.

To read manuals in PDF (Portable Document Format) files

Viewing and printing this operator’s manual in PDF files require that you install Adobe Reader or Adobe Acrobat Reader on your PC. If Adobe Reader or Adobe Acrobat Reader is not installed on your PC, download and install it from the website of Adobe Systems Incorporated.

Preface 9

Precautions in this manual

To ensure correct and safe use of this equipment, this operator’s manual describes safety precautions according to the three levels shown below.

You should fully understand the meaning and importance of these items before reading this manual.

Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or serious damage, or fire in the equipment or surrounding assets.

Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury, partial damage of the equipment or surrounding assets, or loss of data.

Indicates a procedure you should follow to ensure the optimal performance of the equipment and problem-free copying.

Other than the above, this manual also describes information that may be useful for the operation of this equipment with the following signage:

Describes handy information that is useful to know when operating the equipment.

They provide important descriptions of the operation.

Pages describing items related to what you are currently doing. See these pages as required.

10 Preface

TABLE OF CONTENTS

 

 

SOFTWARE LICENSE AGREEMENT ..........................................................

3

 

TRADEMARKS AND COPYRIGHT...............................................................

5

 

Preface...........................................................................................................

6

 

About This Guide.......................................................................................

6

 

Conventions .........................................................................................

6

 

Lineup of Our Manuals ..............................................................................

6

 

To read manuals in PDF (Portable Document Format) files ................

9

 

Precautions in this manual ......................................................................

10

Chapter 1

Overview

 

 

About Scan Features..................................................................................

16

 

About Scan Mode....................................................................................

16

 

Scan to e-Filing Mode ........................................................................

16

 

Scan to File Mode ..............................................................................

17

 

Scan to E-mail Mode ..........................................................................

17

 

How to Perform Scan Operations .............................................................

18

 

Confirming the Scan Job Status ...............................................................

24

 

Confirming the Scan Log...........................................................................

25

Chapter 2 Scan to e-Filing

 

 

How to Perform Scan to e-Filing ...............................................................

28

 

How to Use Scanned Data Stored in e-Filing...........................................

35

 

Using Scanned Data in e-Filing from Touch Panel Display.....................

35

 

Using Scanned Data in e-Filing from e-Filing Web Utility........................

35

Chapter 3

Scan to File

 

 

How to Perform Scan to File......................................................................

38

 

How to Use Scanned Data Stored as Files...............................................

47

 

When Scanned Data Is Stored in MFP LOCAL.......................................

47

 

When Scanned Data Is Stored in REMOTE 1 or 2..................................

47

Chapter 4 Scan to E-mail

 

 

How to Perform Scan to E-mail .................................................................

50

 

Specifying Destinations ...........................................................................

56

TABLE OF CONTENTS 11

Chapter 5

Using Template

 

 

Scanning Using Template..........................................................................

70

 

Registering Scan Template .......................................................................

78

Chapter 6

Copy & File

 

 

How to Perform Copy & File ......................................................................

88

Chapter 7

Internet Fax

 

 

About Internet Fax......................................................................................

96

 

Precaution for Internet Transmission.......................................................

96

 

Internet Fax Transmission Overview.......................................................

96

 

How to Perform Internet Fax .....................................................................

98

 

Specifying Destinations .........................................................................

101

 

Advanced Function................................................................................

112

 

Sending 2-sided Originals ................................................................

112

 

Priority Transmission........................................................................

113

 

Receiving Internet Fax .............................................................................

115

Chapter 8

Remote Scan

 

 

Installing Remote Scan Driver.................................................................

118

 

Planning for Installation .........................................................................

118

 

Installing the Remote Scan Driver.........................................................

118

 

Installing from Client Utilities CD-ROM ............................................

118

 

Installing from TopAccess ................................................................

121

 

Scanning Remotely Using Remote Scan Driver ....................................

123

 

How to Scan ..........................................................................................

123

 

When You Are Running the First Time.............................................

124

 

Configuring Discovery Settings ...................................................

126

 

How to Use Remote Scan Driver...........................................................

127

 

Adding a New Device Using Network Discovery..............................

130

 

Changing the Target Device.............................................................

130

 

Remote Scan Driver Errors......................................................................

132

 

Remote Scan Driver Error Conditions ...................................................

132

 

Cannot Find the Device....................................................................

132

 

Cannot Connect to the Device Found by Discovery.........................

132

 

Cannot Acquire Document ...............................................................

133

12 TABLE OF CONTENTS

Chapter 9 Web Service SCAN

 

Preparing “Web Service Scan” ...............................................................

136

Planning and preparation ......................................................................

136

Installing a Driver...................................................................................

136

How to Perform Web Service Scan Operations.....................................

137

INDEX .......................................................................................................................................

139

TABLE OF CONTENTS 13

14 TABLE OF CONTENTS

Overview

 

This section describes the overview of the scan functions.

 

About Scan Features ..............................................................................................

16

About Scan Mode..............................................................................................................................

16

How to Perform Scan Operations..........................................................................

18

Confirming the Scan Job Status............................................................................

24

Confirming the Scan Log .......................................................................................

25

1 Overview

About Scan Features

This section describes about the scan features.

About Scan Mode

If the scanning function is used, originals set on the Automatic Document Feeder or on the original glass can easily be scanned as image data. This equipment can save scanned images into e-Filing or shared folder in the equipment. This equipment also can send scanned images to e- mail addresses.

The scanning function is available only when the Scanner Kit or Printer/Scanner Kit is installed.

This equipment supports four scan modes, Scan to e-Filing, Scan to File, Scan to E-mail and WS Scan.

Scan to e-Filing Mode

Scan to e-Filing mode allows users to store scanned images as e-Filing documents in the equipment. Once users store the scanned images as e-Filing documents, the documents can be managed by creating boxes and folders. Users can work with e-Filing documents such as printing them, merging them to create a new document, and so on, using the e-Filing web utility. The e-Filing documents also can be retrieved into user’s computer using TWAIN driver or File Downloader.

In the e-Filing boxes, up to 5GB of data can be stored. The available size is displayed in the Device tab page in TopAccess.

yDelete the documents in e-Filing when they are no longer needed.

yYou cannot access the e-Filing box in Mac OS.

Scan to e-Filing

e-Filing

Managing e-Filing documents using the Web browser

Retrieving e-Filing documents as images using TWAIN driver or File Downloader

Windows computer

Windows computer

For instructions on how to perform Scan to e-Filing, see the following section. P.27 “Scan to e-Filing”

For more information about e-Filing, please see e-Filing Guide.

16 About Scan Features

Toshiba 452, 282, 352 User Manual
Scan to File Mode

Scan to File mode allows users to save scanned images as PDF, XPS or TIFF files either the shared folder in the equipment, or network folder in another computer. Users can use saved files by copying them from the folder where users save the scanned images.

In the shared folder in the equipment, up to 5 GB of data can be stored. The available size is displayed in the Device tab page in TopAccess.

Delete the files in the shared folder when they are no longer needed.

Scan to File

Network Folder

Copying Files from the network folder

Shared Folder

Copying Files from the shared folder in the equipment

Windows computer or

Mac OS X 10.2.4 or later

For instructions on how to perform Scan to File, see the following section. P.37 “Scan to File”

The Copy & File function, which enables users to copy and store as file at the same time, also will be available. For instruction on how to perform Copy & File, see the following section.

P.87 “Copy & File”

Scan to E-mail Mode

Scan to E-mail mode allows users to send scanned images to specified e-mail addresses. When users perform Scan to E-mail, the scanned image will be converted to a PDF, XPS, TIFF, or JPEG file and send them as an attached file of the E-mail message.

Scan to File

Send email to the Internet

Internet

via SMTP server

 

SMTP Server

For instructions on how to perform Scan to E-mail, see the following section. P.49 “Scan to E-mail”

About Scan Features 17

1 Overview

How to Perform Scan Operations

Users can scan originals not only by selecting one of the scan modes, but also by combining two scan modes at a single operation.

The following procedures describe about the basic instructions on how to perform the scan operations.

P.18 “Scanning Procedure for Single Agent”

P.20 “Scanning Procedure for Dual Agents”

yUsers can use a template to perform a scan operation as well. For more information about a template, see the following section.

P.69 “Using Template”

yUsers can perform Copy & File, which enables users to copy the originals as well as storing the originals as a file. For more information about Copy & File, see the following section.

P.87 “Copy & File”

Scanning Procedure for Single Agent

1 Place the original(s).

yFor instruction about placing the originals, see Operator’s Manual for Basic Function.

2 Pressmenu.the [SCAN] button on the control panel to enter the scan

y The basic scan menu is displayed.

18 How to Perform Scan Operations

3 Select a button of the desired scan mode.

[SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you store the scanned images to e-Filing, you can manage them using the e-Filing web utility. You can also retrieve them into your computer using TWAIN driver application or File Downloader.

[SCAN TO FILE] — Press this to save the scanned images into the shared folder in the equipment or network folder as files.

[SCAN TO E-MAIL] — Press this to send the scanned images to specified E-mail addresses.

[WS Scan] — Press this to save the scanned images into your client PC.

4 Set the scanning conditions using the buttons on the touch panel and digital keys, and press the [ENTER] button to save the settings.

yThe above screen shows the example of the SCAN TO E-FILING screen. The setting options vary depending on the scan mode that you selected. For instructions on how to set them, see the instructions for each scan mode.

P.28 “How to Perform Scan to e-Filing”

P.38 “How to Perform Scan to File”

P.50 “How to Perform Scan to E-mail”

P.135 “Web Service SCAN”

yWhen you press the [ENTER] button, the screen returns to the basic scan menu, and the button that you set will be grayed out.

How to Perform Scan Operations 19

1 Overview

5 Press the [SCAN!] button.

6 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning.

yWhen the original is set on the Automatic Document Feeder , this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals.

yIf you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.

yYou can change the setting of the original type and scanning conditions, using the [EDIT] button before pressing the [SCAN!] button.

yWhen you scan more than 1000 pages, the message “The number of originals exceeds the limits. Will you save stored originals?” is displayed. When you want to perform the scan operation with scanned originals that contains 1000 pages, press the [YES] button.

yWhen the temporary workspace of the HDD becomes full, “Not enough Work Space to store originals. Will you save original(s)?” is displayed. When you want to perform the scan operation with scanned originals, press the [YES] button. The amount of the temporary workspace can be confirmed in the Device tab page of TopAccess.

Scanning Procedure for Dual Agents

1

Place the original(s).

y For instruction about placing the originals, see Operator’s Manual for Basic Func-

tion.

20 How to Perform Scan Operations

2 Pressmenu.the [SCAN] button on the control panel to enter the scan

y The basic scan menu is displayed.

3 Select a button of the desired scan mode.

[SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you store the scanned images to e-Filing, you can manage them using the e-Filing web utility. You can also retrieve them into your computer using TWAIN driver application or File Downloader.

[SCAN TO FILE] — Press this to save the scanned images into the shared folder in the equipment or network folder as files.

[SCAN TO E-MAIL] — Press this to send the scanned images to specified E-mail addresses.

[WS Scan] — Press this to save the scanned images into your client PC.

How to Perform Scan Operations 21

1 Overview

4 Set the scanning conditions using the buttons on the touch panel and digital keys, and press the [ENTER] button to save the settings.

yThe above screen shows the example of the SCAN TO E-FILING screen. The setting options vary depending on the scan mode that you selected. For instructions on how to set them, see the instructions for each scan mode.

P.27 “Scan to e-Filing”

P.37 “Scan to File”

P.49 “Scan to E-mail”

P.135 “Web Service SCAN”

yWhen you press the [ENTER] button, the screen returns to the basic scan menu, and the button that you set will be grayed out.

5 Select the other button of the desired scan mode.

yYou can set two scan modes at a single operation. You cannot set all three scan modes at the same time.

yWhen the "WS Scan" is selected, another scan mode cannot be set at the same time.

If you want to cancel a scan mode that you set, press the button for the scan mode that you want to cancel and press the [CANCEL] button in the screen. The screen returns to the basic scan menu and the button will be unselected (not grayed out).

22 How to Perform Scan Operations

6 Press the [SCAN!] button.

7 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning.

yWhen the original is set on the Automatic Document Feeder , this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals.

yIf you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.

yYou can change the setting of the original type and scanning conditions, using the [EDIT] button before pressing the [SCAN!] button.

yWhen you scan more than 1000 pages, the message “The number of originals exceeds the limits. Will you save stored originals?” is displayed. When you want to perform the scan operation with scanned originals that contains 1000 pages, press the [YES] button.

yWhen the temporary workspace of the HDD becomes full, “Not enough Work Space to store originals. Will you save original(s)?” is displayed. When you want to perform the scan operation with scanned originals, press the [YES] button. The amount of the temporary workspace can be confirmed in the Device tab page of TopAccess.

How to Perform Scan Operations 23

1 Overview

Confirming the Scan Job Status

SCAN JOB displays the status of a job and enables the deletion of job. 4 jobs are listed on each screen. The jobs for 250 pages (1,000 jobs) can be displayed. Press the [Next] button to display the 5th job or later, and press the [Prev] button to display the previous page.

To display the scan job status screen, press the [JOB STATUS] button on the control panel and press the [SCAN] button.

y Items of table

Display the name of the file created or the e-mail address of the recipient. Agent: Display the function used for the scan job.

Date, Time: Display the date and time of the scan job.

Pages: Display the number of pages scanned or sent via E-mail. Status: Display the status of jobs.

yButtons

[Delete]: The button becomes active when the deletable job is selected. When this button is pressed, the job is deleted.

24 Confirming the Scan Job Status

Confirming the Scan Log

SCAN LOG allows you to list the jobs that have finished being scanned to confirm the results.

To display the scan log screen, press the [JOB STATUS] button on the control panel and press the [LOG] button in the JOB STATUS screen. Then press the [SCAN] button. When pressing the [SCAN] button on the log menu, the scanning status of the following items is displayed.

yStoring status in e-Filing by copying

yStoring status in Share folder (SAVE AS FILE) by copying

yStoring status in e-Filing or Share folder (SCAN TO FILE) by scanning

ySending status of E-mail (SCAN TO E-MAIL) by scanning

yStoring status in Share folder (SAVE AS FILE) by faxing

yStoring status in e-Filing or Share folder by Fax Received Forward

yStoring status in e-Filing or Share folder by Internet Fax Received Forward

y Items of list

Display the storing location of the scanned data or E-mail address of the recipient. Agent: Display the scanned job in the scan menu.

Date, Time: Display the date and time at the time of scanning. Pages: Display the number of pages scanned or sent E-mail. Status: Display the status of job displayed with ‘OK’ or ‘Error code’

yButtons

[ENTRY]: To register the E-mail address in the scanning status to the address book, press this button.

[RETURN]: To return to the log menu, press this button.

For more information about the error code that is displayed in the Status section, see Operator’s Manual for Basic Function.

Confirming the Scan Log 25

Scan to e-Filing

This section describes the instructions on how to perform Scan to e-Filing and how to use the stored data in e-Filing.

How to Perform Scan to e-Filing ...........................................................................

28

How to Use Scanned Data Stored in e-Filing .......................................................

35

Using Scanned Data in e-Filing from Touch Panel Display...............................................................

35

Using Scanned Data in e-Filing from e-Filing Web Utility .................................................................

35

2 Scan to e-Filing

How to Perform Scan to e-Filing

In this function, the scanned original data can be stored in the e-Filing. You can scan up to 200 pages per 1 job.

In the e-Filing boxes, up to 5 GB of data can be stored.

After storing the original data, you can print it at any time from the touch panel. Also you can manage stored documents using the e-Filing web utility. Using the e-Filing web utility, you can manage stored documents by creating user boxes and folders, printing documents, and merging several documents to create a new document.

To store the original data, you can specify the public box or one of user boxes. The public box is a pre-set box since the installation of the equipment, and it will be used to store documents that any user may need to work with. The user box is the one created by the user, and, if password is set, you need to enter the password correctly.

Before storing the original data in e-Filing, you need to set up the user boxes using the touch panel or e-Filing web utility. For setting up the user boxes and printing the stored documents from the touch panel or e-Filing web utility, see e-Filing Guide. (The instruction on how to set up the user boxes using the touch panel also describes in Operator’s Manual for Basic Function.)

yIt is recommended to back up the data on the equipment's hard disk to prevent loss of data. You can back it up with the client PC using the File Downloader or e-Filing Backup/Restore Utility. See e-Filing Guide for details.

yDelete the documents in e-Filing when they are no longer needed.

The SCAN TO e-FILING function is available only when the Scanner Kit or Printer/Scanner Kit is installed.

You can also store the copied original data in the e-Filing using the copy operation. However, when you use the original data with the client PC via network, it is recommended to store the original data using the scanning operation explained here, rather than using the copy operation because the data stored by the copy operation is proper for output, but not for importing as an image into your computer.

Scanning Procedure for Scan to e-Filing

1

Place the original(s).

y For instruction about placing the originals, see Operator’s Manual for Basic Func-

tion.

28 How to Perform Scan to e-Filing

2 Pressmenu.the [SCAN] button on the control panel to enter the scan

y The basic scan menu is displayed.

3 Press the [SCAN TO E-FILING] button.

y The SCAN TO E-FILING screen is displayed.

4 Press the [BOX/FOLDER] button.

y The box list screen is displayed.

How to Perform Scan to e-Filing 29

2 Scan to e-Filing

5 Select the box in which you want to store the data and press the [ENTER] button.

ySelect either the “Public Box” button or desired user box button.

yIf the user box that you want to store the data is not shown in the list, press the [Next] or [Prev] buttons to change the list on the screen. You can also select the user box by entering the box number using the digital key.

If the user box that you want to store the data has not been registered, you must register the user box first. For setting up the user boxes, see e-Filing Guide. (The instruction on how to set up the user boxes using the touch panel also describes in Operator’s Manual for Basic Function.)

6 If you select a user box that a password is set, the password entry screen may be displayed. If the password entry screen is displayed, enter the password using the digital keys and press the [ENTER] button.

y The list of the documents and folders for the selected box is displayed.

30 How to Perform Scan to e-Filing

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