Sharp UX-P400 User Manual

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MODEL

UX-P400/NX-P500

FACSIMILE

OPERATION MANUAL

1.Installation

2.Sending Faxes

3.Receiving Faxes

4.Making Copies

5.Answering Machine Connection

6.Special Functions

7.Printing Lists

8.Maintenance

9. Troubleshooting

CAUTION:

For a complete electrical disconnection pull out the mains plug.

VORSICHT:

Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen.

ATTENTION:

Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur.

AVISO:

Para una desconexión eléctrica completa, desenchufar el enchufe del tomacorriente.

VARNING:

För att helt koppla från strömmen, dra ut stickproppen.

ATTENZIONE:

Per un totale scollegamento elettrico rimuovere la spina di corrente.

"The mains outlet (socket-outlet) shall be installed near the equipment and shall be easily accessible."

"De aansluiting op de stroomvoorziening (stopkontakt) moet nabij het apparaat zijn aangebracht en moet gemakkelijk bereikbaar zijn."

Ett nätuttag (vägguttag) bör befinna sig nära utrustningen och vara lätt att tillgå.

La presa di corrente deve essere installata vicino all'apparecchio, e deve essere facilmente accessibile. El tomacorriente principal se debe encontrar cerca del aparato y debe ser fácil de acceder a él.

"Die Netzsteckdose (Wandsteckdose) sollte in der Nähe des Geräts installiert werden und leicht zugänglich sein." Stikkontakten skal være placeret nær faxen og være let tilgængelig.

Pääpistoke (pistokkeen poisto) tulee asentaa lähelle laitetta ja tulee olla helposti poistettavissa. Stikkontakten må være montert i nærheten av utstyret og den må være lett tilgjengelig.

La prise de courant principale (d'alimentation) doit être située près de l'appareil et facilement accessible.

This equipment complies with the requirements of Directive 1999/5/EC.

Dieses Gerät entspricht den Anforderungen der EU-Richtlinie 1999/5/EG.

Cet appareil est conforme aux exigences de la directive 1999/5/CE.

Este aparato satisface las exigencias de las Directiva 1999/5/CE.

Quest’apparecchio è conforme ai requisiti delle direttiva 1999/5/CE.

Dit apparaat voldoet aan de eisen van de richtlijn 1999/5/EG.

Este equipamento obedece às exigências da directiva 1999/5/CE.

Η συσκευή αυτή ανταποκρίνεται στις απαιτήσεις των οδηγια 1999/5/ΕK.

Denna utrustning uppfyller kraven enligt direktiv 1999/5/EC.

Dette udstyr overholder kravene i direktiv 1999/5/EF.

Dette produktet oppfyller kravene i direktiv 1999/5/EC.

Tämä laite täyttää direktiivi 1999/5/EY.

Dieses Faxgerät kann an öffentliche Fernsprechnetze nach CTR21-Standard in Deutschland, Österreich und in der Schweiz angeschlossen werden.

This is a facsimile product operating in German, Austrian and Swiss analogue public switched telephone networks which follow the CTR21 Standard.

The Declaration of Conformity can be viewed at the following URL address.

http://www.sharp.de/doc/UX-P400.pdf

http://www.sharp.de/doc/NX-P500.pdf

Introduction

Welcome, and thank you for choosing a Sharp fax machine! The features and specifications of your new Sharp fax are shown below.

Automatic dialling

30 numbers

Imaging film

Initial starter roll (included with machine):

 

10 m (approx. 30 A4 pages)

 

Replacement roll (not included):

 

UX-6CR 50 m (one roll yields

 

approx. 150 A4 pages)

Memory size*

448 KB (approx. 24 average pages)

Modem speed

9,600 bps with automatic fallback to lower

 

speeds.

Transmission time*

Approx. 15 seconds

Resolution

Horizontal: 8 pels/mm

 

Vertical:

 

Standard: 3.85 lines/mm

 

Fine /Halftone: 7.7 lines/mm

 

Super fine: 15.4 lines/mm

Automatic document

10 pages max. (A4, 80 g/m2 paper)

feeder

 

Recording system

Thermal transfer recording

Halftone (grayscale)

64 levels

Compression scheme

MR, MH, H2

Paper tray capacity

Approx. 50 A4-size sheets

(60 - 80 g/m2 paper)

(at room temperature; maximum stack height

 

should not be higher than the line on the tray)

Display

16-digit LCD display

*Based on Sharp Standard No.1 Chart at standard resolution is Sharp special mode, excluding time for protocol signals (i.e., ITU-T phase C time only).

1

Intended use

Analog public switched telephone network

 

(CTR21) / PBX

Compatibility

ITU-T (CCITT) G3 mode

Input document size

Automatic feeding:

 

Width: 148 to 210 mm

 

Length: 140 to 297 mm

 

Manual feeding:

 

Width: 148 to 210 mm

 

Length: 140 to 600 mm

Effective scanning width

210 mm max.

Effective printing width

204 mm max.

Contrast control

Automatic/Dark selectable

Reception modes

TEL/FAX,TEL, FAX, A.M. (Note: A.M. mode is

 

for connecting an answering machine)

Copy function

Single / Multi (99 copies/page)

Telephone function

Yes (cannot be used if power fails)

Power requirements

220-230 V AC, 50 Hz

Noise emission

Less than 70 dBA (measured according to EN

 

27779 (DIN 45635))

Operating temperature

5 - 35° C

Humidity

25 - 85% RH

Power consumption

Standby: 2.5 W

 

Maximum: 110 W

Dimensions (without

Width: 327 mm

attachments)

Depth: 193 mm

 

Height: 163 mm

Weight (without

Approx. 2.8 kg

attachments)

 

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

2

Important safety information

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:

-Liquid has been spilled into the machine or the machine has been exposed to rain or water.

-The machine produces odors, smoke, or unusual noises.

-The power cord is frayed or damaged.

-The machine has been dropped or the housing damaged.

Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

This machine must only be connected to a 220 - 230 V, 50 Hz, earthed (2-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use a telephone to report a gas leak in the vicinity of the leak.

The power outlet must be installed near the equipment and must be easily accessible.

3

Table of Contents

A Look at the Operation Panel

6

1. Installation

8

 

 

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 16 Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Flash Select Setting for PBX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Setting the Display Language. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

2. Sending Faxes

25

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 27 Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 31 Sending a Fax From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

3. Receiving Faxes

39

Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Auto-Cordless Fax Control

(answering with an extension phone in TEL mode) . . . . . . . . . . . . . 43 Optional Reception Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

4. Making Copies

49

4

 

 

Table of Contents

5.

Answering Machine Connection

51

 

Preparations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . 51

 

Using the Answering Machine Connection . . . . . . . . .

. . . . . . . . . . . 52

 

Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . 53

6.

Special Functions

57

 

Caller ID (Requires Subscription to Service) . . . . . . .

. . . . . . . . . . . 57

 

Blocking Reception of Unwanted Faxes . . . . . . . . . . .

. . . . . . . . . . . 62

 

Polling (Requesting a Fax Transmission) . . . . . . . . . .

. . . . . . . . . . . 63

 

PBX operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . 64

7.

Printing Lists

65

8.

Maintenance

68

9.

Troubleshooting

71

 

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . 71

 

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . 76

 

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . 79

Quick Reference Guide

81

Index

82

5

A Look at the Operation Panel

 

1

2

 

3

 

4

5

 

 

 

 

1

ABC

2

DEF

 

 

TEL FAX

 

 

3

 

 

 

 

GHI

JKL

 

MNO

 

 

TEL/FAX AB

 

4

 

5

6

 

 

 

Z

 

 

 

 

A

 

 

 

 

 

AUFLÖS./

WAHLW.

PQRS

TUV

 

WXYZ

 

 

7

 

8

9

 

 

EMPFANG

 

 

STOP

KOPIE/

START/

 

 

HILFE

SPEICHER

R

 

 

 

 

 

 

FUNKTION

 

 

 

 

 

 

 

 

 

 

 

 

ABRUF

 

 

 

 

0

6

7

8

9

10

11

12

1Display

This displays messages and prompts to help you operate the machine.

2RESOLUTION / RECEPTION MODE key

When a document is in the feeder, press this key to adjust the resolution for faxing or copying. At any other time, press this key to select the reception mode (an arrow in the display will point to the currently selected reception mode).

3Left and right arrow keys

Auto-dial numbers: When sending a fax or making a phone call, press these keys to scroll through your auto-dial numbers, the “REVIEW CALLS” list (only available if you have Caller ID), and the last number dialled (redial).

FUNCTION key settings: Press the right arrow key after scrolling with the up and down arrow keys to select a FUNCTION key setting.

4Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

5Panel release

Press this release to open the operation panel.

6STOP key

Press this key to cancel an operation before it is completed.

6

7COPY/HELP/POLL key

When a document is in the feeder, press this key to make a copy of a document. When a document is not in the feeder, press this key to print out the Help List, a quick reference guide to the operation of your fax machine. This key is also used after dialling to poll (request fax transmission from) another machine.

8START/MEMORY key

Press this key after dialling to begin fax transmission. Press this key before dialling to send a fax through memory.

9FUNCTION key

Press this key followed by the arrow keys to select special functions and settings.

10R key

If you are on a Flash-type PBX, use this key to dial out (first press the R key and then dial the number).

11UP and DOWN arrow keys

Enlarge/reduce setting: When making a copy of a document, press these keys to select an enlarge/reduce setting.

Volume setting: When a document is not in the feeder, press these keys to

change the speaker volume when the key has been pressed, or the ringer volume at any other time.

FUNCTION key settings: Press these keys after pressing the FUNCTION key to scroll through the FUNCTION MODE settings.

12 key

Press this key to listen to the line and fax tones through the speaker when faxing a document.

Monitoring phone conversations

When speaking through the handset, you can press to allow a third person to listen to the conversation through the speaker. (To turn off the speaker, press the key again.)

To adjust the volume of the speaker when monitoring a conversation, press for high or for low (the volume setting reverts to low

each time the handset is replaced). Note that the speaker cannot be used for speaking; it is only for listening.

To avoid feedback (a loud howling sound), be sure to turn off the speaker (press once again) before you replace the handset.

7

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

If any are missing, contact your dealer or retailer.

Paper tray

Paper tray

Operation

Gears (2)

 

extension

manual

 

Handset

Handset cord

Telephone

Imaging film

 

 

line cord

(initial starter roll)

Note: The line cable for Germany is shown in the illustration. The shape of the cable varies slightly in other countries.

Points to keep in mind when setting up

 

 

 

 

Do not place the

 

 

 

 

 

 

 

 

Do not place the

Keep dust away from

Keep the area

machine in direct

machine near

the machine.

around the

sunlight.

heaters or air

 

machine clear.

 

 

 

 

conditioners.

 

 

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

8

Connections

Connections

Connecting the handset

Connect the handset as shown and place it on the handset rest.

The ends of the handset cord are identical, so they will go into either socket.

Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.

Connecting the power cord

Plug the power cord into a 220 - 230 V, 50 Hz, earthed (2-prong) AC outlet.

Caution: The power outlet must be installed near the equipment and must be easily accessible.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

1. Installation

9

Connections

Connecting the telephone line cord

Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket.

TEL.

SET

TEL.

 

LINE

N F N

Note for Germany:

In Germany, the machine is supplied with a N-coded line cable, enabling you to use an extension (cordless) telephone on the same line. If you don't have the standard NFN-outlet of TELEKOM, you can purchase an NFNadapter at your retailer.

Note:

If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores.

10

Connections

Attach the paper tray and paper tray extension

Attach the paper tray and paper tray extension.

Insert horizontally and rotate up

1. Installation

Note: The paper tray extension has a top side and a bottom side. If you cannot insert the tabs into the holes, turn the support over.

Other devices

If desired, you can use an answering machine or an extension telephone on the same line as your fax. The answering machine or extension telephone can be connected directly to the TEL. SET socket on your fax (note that this socket is not available in some countries), or to another wall socket.

Connecting an answering machine to the fax or a wall socket will allow you to receive both voice and fax messages on the same line while you are out. For details on using this feature, see Chapter 5.

You can use an extension phone connected to the fax or a wall socket to make and receive calls like any normal telephone. For details on receiving faxes from the extension phone, see Chapter 3.

Germany:

The TEL. SET socket is not available on the fax. We recommend that you plug the answering machine line cable into the right connector of the TAE wall outlet, a (e.g.: cordless) telephone into the middle connector and fax line cord into the left connector.

Switzerland, Austria:

An extension phone cannot be used. An answering machine can be used if it is connected to a wall socket (the TEL. SET socket is not available).

11

Loading the Imaging Film

Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with your fax can print about 30 A4-size pages.

When replacing the film, use a roll of Sharp UX-6CR imaging film. One roll can print about 150 A4-size pages.

1Remove the paper from the paper tray and open the operation panel (press

).

2

If you are loading the imaging film for

 

the first time, go to Step 4.

1

2 Remove the used film and empty spool

3 Remove the two green gears from the

spools.

DO NOT DISCARD THE TWO GREEN GEARS!

12

Loading the Imaging Film

4 Remove the new roll of imaging film from its packaging.

Cut the band that holds the rolls together.

5 Insert the green gears.

1 slot

Make sure the

gears fit into the slots in the ends

of the rolls.

2 slots

6 Insert the film into the print

Fit ends of rolls

compartment.

onto hubs

Thick roll to rear

7 Rotate the front gear as shown until the film is taut.

8 Close the operation panel (press down

on both sides to make sure it clicks into place).

1. Installation

13

Loading Printing Paper

Loading Printing Paper

You can load up to 50 sheets of A4-size, 60 - 80 g/m2 paper in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray).

1 Fan the paper, and then tap the edge against a flat surface to even the stack.

Make sure the stack edges are even.

2 Insert the stack of paper into the tray, PRINT SIDE DOWN.

If paper remains in the tray, take it out and combine it into a single stack with the new paper.

Be sure to load the paper so that printing takes place on the print side of the paper. Printing on the reverse side may result in poor print quality.

GENTLY LOAD THE PAPER IN THE PAPER TRAY.

DO NOT FORCE THE PAPER DOWN INTO THE FEED SLOT.

The stack should not

be higher than this line

Note: Do not use paper that has already been printed on, or paper that is curled.

Note: If at any time the display shows the alternating messages at right, check the printing paper. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it.

When you are finished, press SPEICHERSTART/ .

ADD PAPER &

PRESS START KEY

14

Loading Printing Paper

Print contrast setting

Your fax has been set at the factory to print at normal contrast. If desired, you can change the print contrast setting to LIGHT.

1

Press FUNKTION once and

once.

Display:

OPTION SETTING

 

 

 

 

 

 

2

Press

once and

twice.

 

PRINT CONTRAST

 

 

 

 

 

 

3

Press

once.

 

 

1:NORMAL

4

Select the print contrast:

 

 

The display briefly shows

 

 

your selection, then:

 

NORMAL:

1 LIGHT:

2

 

COPY CUT-OFF

5

Press

STOP

to return to the date and time display.

1. Installation

15

Entering Your Name and Fax Number

Entering Your Name and Fax Number

Before you can begin sending faxes, you must enter your name and fax (telephone) number. You also need to set the date and time.

Once you enter this information, it will automatically appear at the top of each fax page you send.

STOP

1 2 3

4 5 6

7 8 9

0

START/

FUNKTION

SPEICHER

 

1

2

Press FUNKTION once and

twice.

Display:

 

 

 

ENTRY MODE

Press

once.

 

OWN NUMBER SET

 

 

 

3 Press

once.

ENTER FAX #

4 Enter your fax number by pressing the number keys (max. 20 digits).

To insert a space between digits, press . To enter a “+”, press .

To clear a mistake, press .

16

Entering Your Name and Fax Number

5

Press

START/

SPEICHER to enter the fax number in memory.

6 Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered.

Example: SHARP = 7777 44 2 777 7

SPACE =

G =

N =

A =

H =

O =

B =

I =

P =

C =

J =

Q =

D =

K =

R =

E =

L =

S =

F =

M =

T =

U =

V = W =

X =

Y = Z =

To enter two letters in succession that require the same key, press after entering the first letter.

To clear a mistake, press .

To enter a lower case letter, continue pressing the key for the letter until the lower case letter appears. To enter one of the following symbols, press

or repeatedly:

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) ( ДЦЬдць

(Note: Characters particular to the selected display language will appear at the end of the symbol list.)

7

Press

START/

Display:

SPEICHER

DATE&TIME SET

 

 

 

8 Press STOP to return to the date and time display.

1. Installation

17

Setting the Date and Time

Setting the Date and Time

The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below.

STOP

1 2 3

4 5 6

7 8 9

0

START/ FUNKTION

SPEICHER

1

Press FUNKTION once and

twice.

Display:

 

 

ENTRY MODE

 

 

 

 

 

 

2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Press

once and

once.

 

 

 

 

 

DATE&TIME SET

 

3

 

 

 

 

 

 

 

 

 

 

 

 

 

Press

once.

The currently set date

 

 

DATE 15-08-2001

 

appears (example):

 

4

 

 

 

 

 

 

 

 

 

 

 

Enter a two-digit number for the day (“01” to “31”).

 

Example: the 5th 0

 

 

 

 

 

5

 

 

DATE 05-08-2001

 

 

 

 

To correct a mistake, press to move the cursor back to the mistake and then enter the correct number.

18

Setting the Date and Time

5 Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.).

 

Example: January 0

1

 

 

 

 

 

 

DATE 05-01-2001

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6 Enter the year (four digits).

 

 

 

 

 

 

The currently set time

 

 

 

 

 

 

 

 

 

appears (example):

 

Example: 2001 2

0

0

1

 

 

 

 

 

 

 

 

 

 

 

TIME 12:19

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7 Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”).

 

Example: 9:25

0

9

2

5

05-JAN 09:25

8

Press

START/

to start the clock.

ANTI JUNK #

SPEICHER

9

Press

STOP to return to the date and time display.

Note: The time setting will change automatically at the beginning and end of summertime.

1. Installation

19

Setting the Reception Mode

Setting the Reception Mode

Your fax has four modes for receiving incoming faxes:

FAX mode:

Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL mode:

This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line.

TEL/FAX mode:

This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled faxes), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax, reception will begin automatically.

A.M. mode:

Use this mode only if you have connected an answering machine to the fax (see Chapter 5). Select this mode when you go out to receive voice messages in your answering machine and faxes on your fax machine.

Setting the reception mode

Make sure a document is not loaded in the document feeder, and then

AUFLÖS./

press EMPFANG until the arrow in the display points to the desired mode.

AUFLÖS./

 

 

 

 

EMPFANG

 

 

 

TEL FAX

 

 

 

 

01-JAN 10:30

 

 

 

 

TEL/FAX AB

 

 

 

 

TEL FAX

1

2

3

AUFLÖS./

01-JAN 10:30

TEL/FAX AB

 

 

 

EMPFANG

4

5

6

 

 

TEL FAX

7

8

9

 

01-JAN 10:30

 

 

TEL/FAX AB

0

TEL FAX

01-JAN 10:30

TEL/FAX AB

For more information on receiving faxes in FAX, TEL, and TEL/FAX modes, see Chapter 3, Receiving Faxes (page 39). For more information on using A.M. mode, see Chapter 5.

20

Volume Adjustment

Volume Adjustment

You can adjust the volume of the speaker and ringer using the up and down arrow keys.

1. Installation

1 2 3

4 5 6

7 8 9

0

Speaker

1 Press

2 Press

or

until the display

 

 

 

Display:

SPEAKER: HIGH

shows the desired volume level.

 

 

 

Press

again to turn off the speaker.

 

 

 

 

 

 

 

 

 

 

SPEAKER: MIDDLE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SPEAKER: LOW

 

 

 

 

 

 

21

Volume Adjustment

Ringer

1

2

Press

or

.

Display:

(Make sure

 

has not been pressed

RINGER: HIGH

and a document is not loaded in the feeder.)

The ringer will ring once at the selected level, then the date and time will reappear in the display.

RINGER: MIDDLE

RINGER: LOW

RINGER: OFF OK ?

If you selected RINGER: OFF OK ?,

press SPEICHERSTART/ .

22

Flash Select Setting for PBX

Flash Select Setting for PBX

If your fax machine is connected to a PBX and the PBX uses the “Flash” method to connect to an outside line, you must select the appropriate Flash Select setting depending on whether your PBX line is a normal telephone line or an ISDN line.

1

Press

FUNKTION once and

once.

Display:

 

 

OPTION SETTING

 

 

 

 

 

 

 

 

2

 

 

 

 

 

 

 

 

 

 

 

 

 

Press

once and

6 times.

 

 

 

 

FLASH SELECT

 

 

 

 

 

 

 

 

3

 

 

 

 

 

 

 

 

 

 

 

 

 

Press

once.

 

 

 

 

 

1: SHORT TIME

 

4

 

 

 

 

 

 

 

 

 

 

 

 

 

Select

1

(SHORT TIME) if your PBX

 

The display briefly shows

 

line is a normal telephone line.

 

 

 

your selection, then:

 

Select

2

(LONG TIME) if your PBX

 

 

 

 

FAX SIGNAL RX

 

5

line is an ISDN line.

 

 

 

 

 

 

 

 

 

 

 

 

 

Press

STOP

to return to the date and time display.

 

 

 

 

 

 

 

 

1. Installation

23

Setting the Display Language

Setting the Display Language

If desired, you can change the language used in the display, reports and lists. Press the keys on the operation panel as follows:

1

2

Press FUNKTION once and

once.

Display: OPTION SETTING

 

 

 

Press

once and

7 times.

LANGUAGE

 

 

 

3

Press

once.

 

4

Press

or

until the desired language appears in the display.

5 Press SPEICHERSTART/ .

The machine will beep and the display will change to the selected language.

6 Press STOP to return to the date and time display.

24

2. Sending Faxes

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Loading up to 10 pages at once:

Minimum size

Maximum size

Minimum size

Maximum size

148 mm

210 mm

148 mm

210 mm

 

 

140 mm

140 mm

 

 

 

 

297 mm

600 mm

Minimum weight Maximum weight Minimum weight Maximum weight

52 g/m²

 

157 g/m²

 

52 g/m²

 

80 g/m²

 

 

 

 

 

 

 

Note: Letters or graphics on the edges of a document will not be scanned.

Letters in the

5 mm shaded area will not be scanned.

5 mm

Sending

Faxes

2.

 

25

Loading the Document

Other restrictions

The scanner cannot recognise yellow, greenish yellow, or light blue ink.

Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder.

All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.

Documents which are patched, taped, torn, smaller than the minimum size, carbon backed, easily smudged, or have a slippery coated surface should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

If your document consists of several large or thick pages which must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

1Adjust the document guides to the width of your document.

2 Insert the document face down in the

document feeder. The top edge of the document should enter the feeder first.

READY TO SEND will appear in the display.

26

Adjusting the Resolution and Contrast

3 Adjust the resolution and/or contrast settings as explained in

Resolution and Contrast below, then dial the receiving machine as explained on page 29.

Sending

Faxes

2.

 

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the default contrast setting is AUTO.

You must adjust the settings each time you don’t want to use the default settings.

Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document.

Resolution settings

STANDARD

Use STANDARD for ordinary documents. This

 

setting gives you the fastest and most

 

economical transmission.

FINE

Use FINE for documents containing small letters

 

or fine drawings.

SUPER FINE

Use SUPER FINE for documents containing

 

very small letters or very fine drawings.

HALF TONE

Use HALF TONE for photographs and

 

illustrations. The original will be reproduced in

 

64 shades of gray.

27

Adjusting the Resolution and Contrast

Contrast settings

AUTO

Use AUTO for normal documents.

DARK

Use DARK for faint documents.

1 Load the document(s).

The document must be loaded before the resolution and contrast can be adjusted.

2 Press

AUFLÖS./

 

EMPFANG

one or more times until

 

the desired resolution and contrast settings appear in the display.

The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

HALF TONE :DARK

Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

28

Sending a Fax by Normal Dialling

Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press ) and dial by pressing the number keys.

If a person answers, you can talk with them through the handset before sending the fax. (If you pressed , you must pick up the handset to talk.)

Normal Dialling allows you to listen to the line and make sure the other fax machine is responding.

1

Load the document(s).

 

AUFLÖS./

 

If desired, press EMPFANG to set the

 

resolution and/or contrast.

 

READY TO SEND

2

Pick up the handset or press .

 

or

 

Listen for the dial tone.

3 Dial the number of the receiving machine by pressing the number keys.

If you are on a Flash-type PBX and are

dialing out, press R , wait for the

 

ABC

DEF

1

2

3

GHI

JKL

MNO

4

5

6

PQRS

TUV

WXYZ

7 8 9

0

connection to the outside line, and then dial the number.

4 Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or the other person will answer.

Sending

Faxes

2.

 

29

Sending a Fax by Normal Dialling

If the other party answers, ask them to press their Start key (if you pressed

, pick up the handset to speak with them). This causes the receiving machine to issue a fax tone.

5 When you hear the fax tone, press SPEICHERSTART/ . Replace the handset if you used it.

When transmission is completed, the fax will beep once.

30

Sending a Fax by Automatic Dialling

Sending a Fax by Automatic Dialling

You can store up to 30 fax or phone numbers in the machine for automatic dialling.

Auto-dial numbers are dialled by pressing until the desired number appears in the display, and then SPEICHERSTART/ .

Storing fax and phone numbers for automatic dialling

1

Press FUNKTION once and

Display:

once.

 

 

 

<NEW NUMBER>

2

Press

once.

ENTER FAX #

3 Enter the fax or voice number by pressing the number keys. Up to 32 digits can be entered. (Note: A space cannot be entered.)

To clear a mistake, press .

If a pause is required between any of the digits to access a special service or an outside line, press FUNKTION . The pause appears as a hyphen. Several pauses can be entered in a row.

If you are on a Flash-type PBX and are storing a number for an outside line,

press R , press FUNKTION to insert a pause, and then enter the fax or voice number. (When you dial the auto-dial number, you will automatically dial out without the need to press the R key.)

If you are on a PBX that requires dialing a number to dial out and are storing a number for an outside line, enter the number, press FUNKTION to

insert a pause, and then enter the number of the receiving machine. (When you dial the auto-dial number, you will automatically dial out without the need to dial the number for an outside line.)

Sending

Faxes

2.

 

31

Sending a Fax by Automatic Dialling

4

5

START/

Press SPEICHER

Enter a name by pressing number keys for each letter as shown in the

chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.)

Example: SHARP = 7777 44 2 777

 

7

SPACE =

G =

N =

U =

A =

H =

O =

V =

B =

I =

P =

W =

C =

J =

Q =

X =

D =

K =

R =

Y =

E =

L =

S =

Z =

F =

M =

T =

 

To enter two letters in succession that require the same key, press after entering the first letter.

To enter a lower case letter, continue pressing the key for the letter until the lower case letter appears. To enter one of the following symbols, press

or repeatedly:

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) ( ДЦЬдць

6

 

START/

Display:

Press

 

SPEICHER

<NEW NUMBER>

 

 

 

7

Return to Step 2 to store another number, or press STOP to return to

 

the date and time display.

 

Note: The fax machine uses a lithium battery to keep automatic dialling numbers and other programmed information in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

32

Sending a Fax by Automatic Dialling

Editing and clearing auto-dial numbers

If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps:

1 Press FUNKTION once and

once.

Display:

 

<NEW NUMBER>

2 Press or until the number you wish to edit or clear appears in the display.

3

Press

once.

1=EDIT, 2=CLEAR

 

 

 

4

Select EDIT or CLEAR:

 

 

EDIT: 1

CLEAR: 2

 

If you selected CLEAR, go to Step 8.

5 If you selected EDIT, make the desired changes to the number.

Press or to move the cursor to the digit or digits you wish to change, and then enter the new digit. The new digit will replace the old digit.

If you do not wish to change the number, go directly to Step 6.

6

 

START/

 

Press SPEICHER

 

7

 

Make the desired changes to the name.

 

Press

or

to move the cursor to the letter or letters you wish to

 

change, and then press the appropriate number key repeatedly until the

 

desired letter appears (see Step 5 on page 32). The new letter will replace

 

the old letter.

 

If you do not wish to change the name, go directly to Step 8.

Sending

Faxes

2.

 

33

Sending a Fax by Automatic Dialling

8

START/

Press SPEICHER

9

 

Return to Step 2 to edit or clear another number, or press STOP to

 

return to the date and time display.

 

 

Using an auto-dial number

Once you have stored a fax or phone number, you can use it to send a fax or make a phone call.

1 If you are sending a fax, load the document(s).

AUFLÖS./

If desired, press EMPFANG to set the

 

resolution and/or contrast.

READY TO SEND

2 Press (or ) until the name of the other party appears in the display (if no name was stored, the number will appear).

3 If you are sending a fax, press SPEICHERSTART/ . Dialling and transmission begins.

If you are making a phone call, lift the handset. Dialling begins.

34

START/
SPEICHER

Sending a Fax by Automatic Dialling

Sending a fax by Direct Keypad Dialling

You can also enter a full number with the number keys and then press the

key to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxing.

1 Load the document(s).

AUFLÖS./

If desired, press EMPFANG to set the

 

resolution and/or contrast.

READY TO SEND

2 Enter the number of the receiving machine by pressing the number keys.

If a pause is required between any of the digits to access a special service or an outside line, press FUNKTION . The pause will appear as a hyphen. Several pauses can be entered in a row.

If you are on a Flash-type PBX and are dialing out, press R , press FUNKTION to insert a pause, and then enter the number of the receiving machine.

If you are on a PBX and must dial a number to dial out, enter the number, press FUNKTION to insert a pause, and then enter the number of the receiving machine.

3 Check the display. If the number of the receiving machine shown is

correct, press SPEICHERSTART/ .

If the number is not correct, press STOP to backspace and clear one digit

at a time, and then re-enter the correct digit(s).

Sending

Faxes

2.

 

35

Sending a Fax by Automatic Dialling

Redial

You can automatically redial the last number dialled. This procedure can be used to send a fax or make a phone call.

1 If you are sending a fax, load the document(s).

AUFLÖS./

If desired, press EMPFANG to set the

 

resolution and/or contrast.

READY TO SEND

2 Press once. <REDIAL> appears in the display, followed by the last

number dialled. Make sure the number that appears is the number you wish to dial.

3 If you are sending a fax, press SPEICHERSTART/ . Dialling and transmission begins.

If you are making a phone call, lift the handset. Dialling begins.

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) to send a fax and the line is busy, the fax machine will automatically redial the number. The fax machine will make three redial attempts at an interval of five minutes. During this time, RECALLING will appear in the display, followed by a two-digit number assigned to the fax job. You will not be able to dial any other locations while the message appears.

To stop automatic redialling, press STOP .

Under certain conditions (for example if a person answers the call on a telephone), automatic redialling may stop before three redialling attempts are made.

36

Sending a Fax From Memory

Sending a Fax From Memory

You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory.

Broadcasting (sending a fax to multiple destinations)

This function allows you to send the same fax to as many as 20 different locations in just one operation.

When sending to multiple locations, only auto-dial numbers can be used to dial the numbers of the receiving machines.

1

Load the document(s).

 

If desired, press

AUFLÖS./

 

EMPFANG to set the

 

resolution and/or contrast.

2

Press

START/

 

SPEICHER

 

3

Press

(or

) until the name of the number appears in the display

(if no name was stored, the number will appear).

4 Press to select the number.

5 Repeat Steps 3 and 4 for each of the other locations to which you wish to send the fax (maximum of 20).

To check your selected locations, press to scroll through them. To

delete a location, scroll to the location and then press STOP .

Sending

Faxes

2.

 

37

Sending a Fax From Memory

6 When you are ready to begin transmission, press SPEICHERSTART/ .

A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

Memory transmission

You can also send a fax through memory when sending to a single location. This is convenient when sending to locations where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.

To send a fax through memory, load the document, press SPEICHERSTART/ , and then

dial using one of the following methods:

Press the number keys to enter the fax number and then press SPEICHERSTART/ .

Press

repeatedly to select an auto-dial number and press SPEICHERSTART/ .

Press

once to select the last number dialled and press SPEICHERSTART/ .

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY IS FULL and SEE MANUAL will alternately appear in the display.

Press

START/

if you want to transmit the pages which have been stored up

SPEICHER

to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

Press STOP if you want to cancel the entire transmission.

38

3. Receiving Faxes

Using TEL/FAX Mode

 

AUFLÖS./

To select TEL/FAX mode, press

EMPFANG until the arrow in

the display points to TEL/FAX.

 

AUFLÖS./

TEL FAX

EMPFANG

 

TEL/FAX AB

When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings. After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.

If your fax machine detects a fax tone (this means that the call is an automatically dialled fax), it will automatically begin reception of the incoming document.

If your fax machine doesn't detect a fax tone (this means that the call is a voice call or manually dialled fax), it will make a ringing sound (called pseudo ringing) for 15 seconds to alert you to answer. If you don't answer within this time, your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire.

Note: Only the fax will alert you to voice calls or manually dialled faxes by pseudo ringing. An extension phone connected to the same line will not ring after the connection has been established.

Pseudo Ring Duration for Tel/Fax Mode

If desired, you can change the duration of pseudo ringing in Tel/Fax mode.

1 Press FUNKTION once and

Display:

once.

 

OPTION SETTING

Receiving

Faxes

3.

 

39

Using A.M. Mode

2

3

Press

once and

3 times.

PSEUDO RING

 

 

 

Press

once.

 

1=15 SECONDS

 

 

 

(Selections appear alternately)

4 Enter a number as follows for the desired duration:

115 SECONDS

230 SECONDS

360 SECONDS

4120 SECONDS

The display briefly shows

QUIET TIME

 

your selection, then:

 

 

 

 

 

 

5 Press STOP to return to the date and time display.

Using A.M. Mode

To select A.M. mode, press

A.M.

AUFLÖS./

EMPFANG until the arrow in the display points to

AUFLÖS./

TEL

FAX

EMPFANG

 

 

 

TEL/FAX

AB

In A.M. mode, your fax will automatically receive voice and fax messages if you have connected an answering machine to the fax machine. See Chapter 5 for more details.

40

Using FAX Mode

Using FAX Mode

 

AUFLÖS./

To select FAX mode, press

EMPFANG until the arrow in

the display points to FAX.

 

AUFLÖS./

TEL FAX

EMPFANG

 

 

TEL/FAX AB

When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings and receive incoming faxes.

If you pick up the handset before the machine answers, you can talk to the other party and/or receive a fax as explained in Using TEL Mode on page 42.

2 rings

 

Fax reception

 

 

 

Receiving

Faxes

3.

 

Changing the number of rings

If desired, you can change the number of rings on which the fax machine answers incoming calls in FAX and TEL/FAX mode. Any number from 2 to 5 can be selected.

Display:

1 Press FUNKTION once and once.

OPTION SETTING

41

Using TEL Mode

2

3

Press

once.

NUMBER OF RING

 

 

Press

once.

ENTER # (2-5) 2

 

 

4 Enter the desired number of rings (any number from 2 to 5).

Example: 3 rings 3

The display briefly shows your selection, then:

FAX REMOTE #

5 Press STOP to return to the date and time display.

Using TEL Mode

To select TEL mode, press

display points to TEL.

AUFLÖS./

EMPFANG until the arrow in the

AUFLÖS./

TEL

FAX

EMPFANG

 

 

 

TEL/FAX

AB

When the reception mode is set to TEL, you must answer all calls by picking up the fax machine’s handset or an extension phone connected to the same line.

42

Auto-Cordless Fax Control (answering with an extension phone in TEL mode)

Answering with the fax’s handset

1 When the fax machine rings, pick up the handset.

2 If you hear a fax tone, wait until the

display shows RECEIVING and then

Beep

RECEIVING

replace the handset.

Note: If you have set the Fax Signal Receive setting

START/

(page 45) to NO, press SPEICHER to begin reception.

3 If the other party first speaks with you and then wants to send a fax, press

START/

SPEICHER after speaking. (Press before the sender presses their Start key.)

When RECEIVING appears in the display, hang up.

START/

SPEICHER RECEIVING

Receiving

Faxes

3.

 

Auto-Cordless Fax Control

(answering with an extension phone in TEL mode)

You can also start fax reception in TEL mode by answering any extension phone connected to the same line as the fax machine-even a cordless phone.

43

Auto-Cordless Fax Control (answering with an extension phone in TEL mode)

1 Answer the extension phone when it rings.

2 If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead), then hang up.

Beep

Phone goes dead

3 If the fax doesn't respond, or if the other party first talks to you and then

wants to send a fax, press 5 once and

twice on the extension

phone (only on a tone dial phone). This signals the fax to begin reception. Hang up.

The above step is necessary if you have set the Fax Signal Receive setting (see below) to NO.

Your fax will not accept the signal to begin reception (5**) if a document is loaded in its feeder.

44

Optional Reception Settings

Receiving

Faxes

3.

 

Optional Reception Settings

Fax Signal Receive

Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem. Follow the steps below to change the setting.

1

Press FUNKTION once and

once.

Display:

 

 

 

 

 

OPTION SETTING

2

Press

once and

5 times.

FAX SIGNAL RX

 

 

 

 

45

Optional Reception Settings

3

Press

once.

 

1=YES, 2=NO

 

4

 

 

 

 

 

 

 

 

Press

1 to turn on the function, or

The display briefly shows

your selection, then:

 

2 to turn it off.

 

 

 

CALLER-ID

 

5

 

 

 

 

 

 

 

 

Press

STOP to return to the date and time display.

 

 

 

 

 

Changing the number for remote fax activation

If desired, you can use a number other than 5 to activate fax reception from an extension telephone. You can select any number from 0 to 9.

1

Press FUNKTION once and

once.

Display:

 

 

 

 

 

OPTION SETTING

2

Press

once and

once.

FAX REMOTE #

 

 

 

 

3

Press

once.

 

ENTER (0-9) (5)

 

 

 

 

4 Enter the desired number (any number from 0 to 9).

Example: 3 3

The display briefly shows your selection, then:

TRANSACTION

5 Press STOP to return to the date and time display.

46

Optional Reception Settings

Reception Ratio

The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.

Automatic reduction may not be possible if the received document is too large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

1

Press FUNKTION once and

once.

Display:

OPTION SETTING

 

 

 

 

2

Press

once and

3 times.

RECEIVE RATIO

 

 

 

 

3

Press

once.

 

1=AUTO, 2=100%

4

Press

1 to select AUTO, or 2 to

The display briefly shows

your selection, then:

 

select 100%.

 

PRINT CONTRAST

 

 

 

 

5

Press

STOP to return to the date and time display.

Receiving

Faxes

3.

 

47

Substitute Reception to Memory

Substitute Reception to Memory

In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with ADD PAPER & PRESS START KEY or CHECK FILM / CHECK COVER / CHECK PAPER JAM. When you add paper

(and press SPEICHERSTART/ ), replace the imaging film, or clear the jam, the stored

documents will automatically print out.

Caution!

When documents are stored in memory, do not turn the power off. This will erase all of the contents.

48

4. Making Copies

Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier.

1 Load the document(s) face down. (Maximum of 10 pages.)

AUFLÖS./

If desired, press EMPFANG to set the

 

resolution and/or contrast.

 

(The default resolution setting for

 

copying is FINE.)

READY TO SEND

2 If desired, select an enlarge/reduce setting, and/or select the number of copies per original:

ENLARGE/REDUCE: Press or until the desired setting appears in the display. Settings are 100%, 125%, 135%, 50%, 73%, 88%, 94%, and AUTO. (The default setting is 100%.)

Example: Press twice RATIO: 125%

Number of copies per original: Press the number keys to enter a number from 1 to 99. (The default setting is 1.)

Example: Press 5 for five copies

 

 

5

 

 

 

 

 

 

 

 

3 When you are ready to begin copying, press KOPIE/HILFE .

If MEMORY IS FULL appears...

If the memory becomes full while a document is being scanned, MEMORY IS FULL and SEE MANUAL will alternately appear in the display and the document will automatically feed out. This may happen if the resolution is set to SUPER FINE, or if you selected an enlarge/reduce setting, or if you are making more than one copy per original. To avoid using memory, use STANDARD or FINE for the resolution, 100% for the enlarge/reduce setting, and make only one copy per original.

4. Making Copies

49

Making Copies

Copy Cut-off

When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below.

1

Press FUNKTION once and

once.

Display:

 

 

 

 

OPTION SETTING

2

Press

once and

once.

COPY CUT-OFF

3

Press

once.

 

1=YES, 2=NO

 

 

 

 

4 Press 1 to set copy cut-off to YES (the remaining part of the document will not be printed), or 2 to set copy

cut-off to NO (the remaining part will be printed on a second page).

The display briefly shows your selection, then:

NUMBER OF RING

5 Press STOP to return to the date and time display.

50

5. Answering Machine Connection

Preparations

If you have connected an answering machine to your fax as described in Connections in Chapter 1, you can receive both voice messages and fax transmissions on the same line while you are out. To use the connection, first change the outgoing message of your answering machine, and then set the reception mode of your fax to A.M. when you go out.

Changing the outgoing message

The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows:

"Hello. You've reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

Comments:

It is advisable to keep the length of the message under 10 seconds. If it is too long, you may have difficulty receiving faxes sent by automatic dialling.

If your outgoing message must be longer than 10 seconds, leave a pause of about four seconds at the beginning of the message. This will give your fax a chance to detect fax tones sent when automatic dialling is used.

Your callers can even leave a voice message and send a fax message on the same call. Modify your outgoing message to explain that they can first leave a voice message, and then press their Start key to send a fax.

Answering

Machine

5.

 

51

Using the Answering Machine Connection

Using the Answering Machine Connection

1 Set the reception mode to A.M.

AUFLÖS./

TEL

FAX

EMPFANG

 

 

 

TEL/FAX

AB

2 Set your answering machine to auto answer.

Your answering machine must be set to answer on a maximum of two rings. If not, you may not be able to receive faxes sent by automatic dialling.

Note: If your answering machine has a remote retrieval function, make sure the code used to activate remote retrieval is different from the code used to activate fax reception with an extension telephone (see Chapter 3, Receiving Faxes). If they are the same, entering the code from an outside telephone to retrieve messages will cause the fax machine to be activated.

52

Optional A.M. Mode Settings

How answering machine mode operates

While you are out, all of your incoming calls will be answered by your answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax will quietly monitor the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin reception.

If the connection is not good or there is noise on the line, the answering machine and/or fax machine may not respond properly.

The call counter on your answering machine may indicate that voice messages were received, when only fax messages were received.

To prevent the fax from taking over the line and beginning reception if you

call in from an external phone or answer on an extension phone, press any three keys (other than the code to activate fax reception, "5", "*", and "*") on the dial pad of the phone. This can only be performed from a phone capable of tone dialling.

When you return and turn off your answering machine, be sure to change the reception mode back to TEL/FAX, FAX, or TEL!

Answering

Machine

5.

 

Optional A.M. Mode Settings

If necessary, you can use the following settings to improve the response of the answering machine connection to incoming calls.

Quiet Detect Time

This function causes the fax machine to take over the line and begin reception if a certain duration of silence is detected after the answering machine answers.

53

Optional A.M. Mode Settings

Time selections for the period of silence are 1 to 10 seconds. Quiet Detect Time has been set to 4 seconds at the factory. This gives the best performance with most answering machines; however, you may need to adjust this setting depending on the disconnect time of your answering machine.

Some answering machines may have unusually fast disconnect times (equal to or very slightly less than 4 seconds), which means that the answering machine may disconnect the line before fax reception can begin. In this case, try a Quiet Detect Time setting of about 3 seconds.

If the fax machine is interrupting callers before they can leave a message, try a longer Quiet Detect Time setting. If your outgoing message includes a period of silence, make sure that the setting is longer than that period of silence, or re-record your outgoing message to shorten the silence.

Note: Quiet Detect Time can be turned off by entering "00" for the time. Note, however, that the fax machine will not be able to receive faxes sent manually by Normal Dialling.

To change the setting, follow the steps below.

1

Press FUNKTION once and

Display:

once.

 

 

 

OPTION SETTING

2

Press

once and

4 times.

 

 

 

QUIET TIME

3

Press

once.

ENTER (00-10) 04

 

 

 

4 Enter a number from 01 to 10, or enter 00 to turn off the function.

Example: 3 seconds 0

3

The display briefly shows your selection, then:

QUIET START

5 Press STOP to return to the date and time display.

54

Optional A.M. Mode Settings

On A.M. Failure

When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on.

This function has been turned off at the factory. If you want to turn it on, follow the steps below:

Note:

When this function is turned on, make sure that the answering machine is set to answer on 4 rings or less. If it isn’t, the fax will always answer first, preventing callers from leaving voice messages.

1

Press FUNKTION once and

once.

Display:

 

 

 

 

 

OPTION SETTING

2

Press

once and

6 times.

ON A.M. FAILURE

 

 

 

 

3

Press

once.

 

1=YES, 2=NO

 

 

 

 

4

Press

1 to turn on the function, or

The display briefly shows

your selection, then:

 

2 to turn it off.

 

LANGUAGE

5

Press

STOP to return to the date and time display.

Answering

Machine

5.

 

55

Optional A.M. Mode Settings

Quiet Detect Start Time

This setting can be used to delay the start of the Quiet Detect Time function. For example, if you want to insert a pause at the beginning of your answering machine’s outgoing message to ensure clear detection of fax signals, you can use this setting to delay the start of silence detection so that the pause will not cause the fax to take over the line.

Quiet Detect Start Timing has been turned off at the factory. If you want to use this function, turn it on by entering a 2-digit number equal to the desired number of seconds of the delay. As general guide, the delay time should be slightly longer than the pause before the outgoing message.

1

Press FUNKTION once and

Display:

once.

 

 

 

OPTION SETTING

2

Press

once and

5 times.

 

 

 

QUIET START

3

Press

once.

ENTER (00-15) 00

 

 

 

4 Enter a 2-digit number (from 01 to 15)

for the number of seconds of the delay, or enter 00 to turn off the function.

Example: 5 seconds 0

5

The display briefly shows your selection, then:

ON A.M. FAILURE

5 Press STOP to return to the date and time display.

56

6. Special Functions

Caller ID (Requires Subscription to Service)

Note: The Caller ID function is not available in some countries.

If you subscribe to a caller identification service from your telephone company, you can set your fax machine to display the name and number of the caller while the fax rings.

Important:

To use this function, you must subscribe to a caller identification service from your telephone company.

Your fax may not be compatible with some caller identification services.

1

Press FUNKTION once and

once.

Display:

 

 

 

 

 

OPTION SETTING

2

Press

once and

4 times.

CALLER-ID

3

Press

once.

 

1=YES, 2=NO

4

Press

1 (YES) to turn on Caller ID.

The display briefly shows

 

(To turn off Caller ID, press 2 .)

your selection, then:

 

RECEIVE RATIO

 

 

 

 

5

Press

STOP to return to the date and

 

 

time display.

 

 

6. Special Functions

57

Caller ID (Requires Subscription to Service)

How Caller ID operates

When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected.

Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.

Display example

JOHN DOE

 

 

 

5258693

 

 

 

 

 

 

Caller’s name

 

 

Caller’s number

Display messages

One of the following messages will appear while the fax rings if caller

information is not available.

NO SERVICE

No caller information was received from your telephone

 

company. Make sure that the telephone company has

 

activated your service.

CALLER-ID ERROR

Noise on the telephone line prevented reception of

 

caller information.

OUT OF AREA

The call was made from an area which does not have a

 

caller identification service, or the caller’s service is not

 

compatible with that of your local phone company.

WITHHELD

Caller information was not provided by the telephone

 

company at the caller’s request.

58

Caller ID (Requires Subscription to Service)

Viewing the Caller ID list

If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 30 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.

After you have received 30 calls, each new call will delete the oldest call.

All calls will be erased if you unplug the fax or a power failure occurs.

Follow the steps below to view the Caller ID List in the display. If desired, you can immediately dial a number when it appears.

1

Press

twice.

 

 

 

 

<REVIEW CALLS>

 

2

 

 

 

 

 

Press

or

to scroll through the list.

3

 

 

 

If you want to dial one of the numbers in the list, scroll through the list

 

until the number appears in the display.

Fax: If you want to send a fax, load the

document and then press SPEICHERSTART/ .

 

Dialling and transmission begin.

Fax:

Voice call: If you want to make a voice

call, pick up the handset (or press ). Dialling begins automatically. (If you

pressed , pick up the handset when the other party answers.)

START/

SPEICHER

Voice call:

4 Press STOP when you have finished viewing the list.

6. Special Functions

59

Caller ID (Requires Subscription to Service)

To delete calls from the Caller ID list

If you want to delete a single call from the caller list, press 0 while the call appears in the display. If you want to delete all calls from the list, hold 0

down for at least 3 seconds while you are viewing any number in the list.

Priority Call

With Caller ID turned on, you can set your fax to make a special ringing sound when you receive a call from a designated phone number. This lets you know immediately who is calling without having to look at the display.

To use this function, enter the desired phone number by following the steps below (only one phone number can be entered).

1

2

3

Press FUNKTION once and

twice.

Display: ENTRY MODE

Press

once and

once.

PRIORITY #

 

 

 

Press

once.

 

1=SET, 2=CLEAR

 

 

 

4 Press 1 to store a number.

(To clear a previously stored number, press 2 and go to Step 6.)

5 Enter the number by pressing the number keys (max. 20 digits).

6

Press

START/

OWN NUMBER SET

SPEICHER to store (or clear) the number.

7

Press

STOP to return to the date and time display.

60

Caller ID (Requires Subscription to Service)

Blocking voice calls

With Caller ID turned on, you can use the Anti Junk Fax function described in

Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number.

In this case, when a voice call or a fax transmission comes in from the number you have specified as a "Junk Number", your fax will break the connection as soon as it receives the calling phone number from the caller ID service (before the second ring).

To use this function, enter the number that you wish to block as explained in

Blocking Reception of Unwanted Faxes (see page 62). Only one number can be blocked.

6. Special Functions

61

Blocking Reception of Unwanted Faxes

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes from a party that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to enter the fax number from which you do not wish to receive faxes. One fax number can be entered.

1

Press FUNKTION once and

twice.

Display:

ENTRY MODE

 

 

 

 

2

Press

once and

twice.

ANTI JUNK #

3

Press

once.

 

1=SET, 2=CLEAR

4

Press 1

to store an Anti Junk number, or

2 to clear a previously

stored number (if you are clearing a number, go to Step 6).

5

Enter the fax number by pressing the number keys (max. 20 digits).

6

 

 

Press

START/

SPEICHER

7

 

 

press

STOP to return to the date and time display.

62

Polling (Requesting a Fax Transmission)

Polling (Requesting a Fax Transmission)

Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission.

1 Dial the fax machine you want to poll using one of the following methods:

Enter the full number using the numeric keys.

Pick up the handset (or press ) and dial the full number. Wait for the fax answerback tone.

If the number has been stored for automatic dialling, press or until the name (or number) of the other party appears in the display.

KOPIE/

HILFE

2 Press ABRUF .

If you used the handset, replace it when POLLING appears in the display. Reception will begin.

6. Special Functions

63

PBX operations

PBX operations

If your fax is connected to a PBX, you can use it to perform the following operations:

Making enquiry calls: During a call, you can put the other party on hold, make a further call to a third party, and then go back to your original caller.

Transferring calls: You can transfer a call to another number on the same PBX without operator assistance.

Making enquiry calls

1 During the telephone conversation, press R . This puts the other party on hold.

2 When you hear the dial tone, dial the number of the third party for the enquiry call.

3 When you have finished the enquiry call, you will be automatically returned to the original caller as soon as the third party hangs up.

Transferring calls

1 During the telephone conversation, press R . This puts the other party on hold.

2 When you hear the dial tone, dial the number to which you want to

transfer the call. When the other party answers, hang up, and the call will be transferred.

If the other party does not answer, press R again to return to the original caller.

64

7. Printing Lists

You can print lists showing settings and information entered in the fax machine. The lists are described below. To print a list, follow these steps.

Display:

1 Press FUNKTION once and once.

LISTING MODE

2 Press

once.

TEL # LIST

3 Press or until the desired list appears in the display.

4

Press

once.

PRESS START KEY

 

5

 

 

 

 

Press

START/

 

 

SPEICHER to print the list.

 

 

Telephone Number List

This list shows the fax and phone numbers that have been stored for automatic dialling.

Setup List

This list shows your current selections for the FUNCTION key settings. The list also shows your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).

Caller-ID List

This list shows information about your 30 most recent calls. (This list is only available if you are using the Caller ID function.)

Printing

Lists

7.

 

65

Printing Lists

Transaction Report

This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs.

The Transaction report cannot be printed on demand.

Headings in Transaction Report

SENDER/

The name or fax number of the other machine involved in the

RECEIVER

transaction. If that machine does not have an ID function, the

 

communication mode will appear (for example, "G3").

START

The time at which transmission/reception started.

TX/RX TIME

Total time taken for transmission/reception.

PAGES

Number of pages transmitted/received.

NOTE

(One of the following notes will appear under NOTE in the

 

report to indicate whether the transaction was successful,

 

and if not, the reason for the failure.)

 

OK - Transmission/reception was successful.

 

P.FAIL - A power failure prevented the transaction.

 

JAM - The printing paper or document jammed, preventing

 

the transaction.

 

BUSY - The fax was not sent because the line was busy.

 

COM.E-0 to COM.E-7 - A telephone line error prevented the

 

transaction. See Line error on page 71.

 

CANCEL - The transaction was cancelled because the

 

STOP key was pressed, no document was in the feeder, or

 

the other machine requested transmission using a function

 

which your fax machine does not have. If you were

 

attempting to fax, make sure a document is in the feeder. If

 

you were receiving, contact the faxing party to see how they

 

are trying to send to you.

66

Printing Lists

Transaction Report print condition

You can change the condition under which a Transaction Report is printed out. Follow the steps below.

1

Press FUNKTION once and

once.

 

Display:

 

 

 

 

OPTION SETTING

 

 

 

 

 

 

 

 

2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Press

once and

twice.

 

 

 

 

 

 

TRANSACTION

 

3

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Press

once.

 

 

 

1:ALWAYS PRINT

 

 

 

 

 

 

(Selections appear alternately)

4

 

 

 

 

Press a number from 1

to 5 to select the condition for printing.

 

1

ALWAYS PRINT

 

A report will be printed after each

 

 

 

transmission, reception, or error.

 

 

 

 

 

2

ERROR/MEMORY

A report will be printed after an error or a

 

 

 

 

memory operation.

 

3

SEND ONLY

 

A report will be printed after each

 

 

 

 

transmission.

 

 

 

 

4

ERROR ONLY

 

A report will be printed only when an error

 

 

 

 

occurs.

 

 

 

 

5

NEVER PRINT

 

A report will never be printed.

 

 

The display briefly shows

 

 

 

 

 

 

PSEUDO RING

 

 

 

your selection, then:

 

 

 

 

 

 

 

5

 

 

 

 

 

 

 

Press

STOP to return to the date and time display.

 

 

 

 

 

 

 

 

Help List

This list provides a brief guide to the operation of the machine. Press KOPIE/HILFE whilst no document is loaded in the feeder to print this list.

Printing

Lists

7.

 

67

8. Maintenance

Print head

Clean the print head frequently to ensure optimum printing performance.

Note: Remove the paper from the paper tray before cleaning the print head.

1 Unplug the telephone line and then the power cord, and open the operation panel (press ).

2

1

2 Take the imaging film out of the print

compartment and place it on a sheet of paper.

3 Wipe the print head with isopropyl

alcohol or denatured alcohol.

 

Caution!

 

Do not use benzene or thinner. Avoid

 

touching the print head with hard

 

objects.

 

The print head may be hot if your fax

 

machine has just received a large

 

number of documents. If this is the

Print head

case, allow the print head to cool prior

 

to cleaning.

 

68

Maintenance

4 Place the imaging film back in the print compartment.

5 Rotate the front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place).

8. Maintenance

Scanning glass and rollers

Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies.

Note: Remove the paper from the paper tray before cleaning the scanning glass and rollers.

1 Open the operation panel (press ).

2

1

69

Maintenance

2 Flip up the green levers on each side of the white roller.

3 Wipe the scanning glass (under the

white roller) and rollers with a cotton swab.

Make sure that all dirt and stains (such as correcting fluid) are removed. Dirt

and stains will cause vertical lines on transmitted images and copies.

If the scanning glass is difficult to clean

If you find it difficult to remove dirt from the scanning glass, you can try moistening the swab with isopropyl alcohol or denatured alcohol. Take care that no alcohol gets on the rollers.

4 Flip down the green levers on each side of the white roller. Rotate the

front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place).

The housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution! Do not use benzene or thinner. These solvents may damage or discolor the machine.

70

9. Troubleshooting

Problems and Solutions

Line error

Problem

 

Solution

 

 

LINE ERROR appears in

Try the transaction again. If the error persists, check

the display.

the following:

 

Check the connection. The cord from the TEL.

 

 

LINE socket to the wall socket should be no longer

 

 

than two meters.

 

• Make sure there are no modem devices sharing the

 

 

same telephone line.

 

Check with the other party to make sure their fax

 

 

machine is functioning properly.

 

Have your telephone line checked for line noise.

 

Try connecting the fax machine to a different

 

 

telephone line.

 

If the problem still occurs, your fax machine may

 

 

need service.

 

 

 

9. Troubleshooting

71

Problems and Solutions

Dialling and transmission problems

Problem

 

Solution

 

 

 

 

No dial tone when you

Make sure the handset cord is connected to the

pick up the handset or

 

correct socket. See Connecting the handset on

press the

 

key.

 

page 9.

 

 

 

 

 

 

 

 

 

Dialling is not possible.

Make sure the power cord is properly plugged into

 

 

 

 

a power outlet.

 

 

 

Make sure that the telephone line is properly

 

 

 

 

connected to both the TEL. LINE socket and the

 

 

 

 

wall socket.

 

 

 

 

The power is on, but no

Make sure that the receiving machine has paper.

transmission takes place.

 

 

 

 

 

Make sure that the telephone line cord is plugged

 

 

 

 

into the TEL. LINE socket, and not the TEL. SET

 

 

 

 

socket.

 

 

 

If the receiving machine is in manual mode with no

 

 

 

 

attendant, reception will not be possible.

 

 

 

Check the display for error messages.

 

 

 

Pick up the handset and check for a dial tone.

 

 

 

 

Nothing is printed at the

Make sure that the document for transmission is

receiving end.

 

placed face down in the feeder.

 

 

 

 

A distorted image is

Noise on the telephone line may cause distortion.

received at the other end.

 

Try sending the document again.

 

 

 

Make a copy of the document on your fax machine.

 

 

 

 

If the copy is also distorted, your fax machine may

 

 

 

 

need service.

 

 

 

 

 

72

Problems and Solutions

Reception and copying problems

Problem

 

Solution

 

 

 

The power is on, but no

Make sure that the telephone line cord is plugged

reception takes place.

 

into the TEL. LINE socket, and not the TEL. SET

 

 

socket.

 

 

 

The printing paper comes

Make sure that the document is loaded properly in

out blank when you try to

 

the feeder of the transmitting machine. Make a

receive a document.

 

copy or print a report to confirm the printing ability

 

 

of your machine.

 

 

 

General print quality is

It is important to select a paper that is appropriate

poor.

 

for the thermal transfer printer in your fax. We

 

 

recommend using laser quality paper that has a

 

 

very smooth finish. Copier paper will work, but it

 

 

sometimes tends to yield a lighter print quality.

 

 

 

The received document is

Ask the other party to send higher contrast

faint.

 

documents. If the contrast is still too low, your fax

 

 

machine may need service. Make a copy or print a

 

 

report to check your machine’s printing ability.

 

 

 

Received images are

Noise on the telephone line may cause distortion.

distorted.

 

Have the other party try sending the document

 

 

again.

 

The print head may be dirty. See Print head on

 

 

page 68.

 

Make a copy or print a report on your fax machine.

 

 

If the copy or report is also distorted, your fax

 

 

machine may need service.

 

 

 

A received document or

Make sure the operation panel is completely closed

copy prints out in strips.

 

(press down on both sides of the panel).

 

 

 

The quality of copies is

Any dirt or material on the scanning glass will

poor and/or dark vertical

 

cause spots to appear on copies and transmitted

lines appear.

 

faxes. Clean the scanning glass as explained on

 

 

page 69.

 

 

 

9. Troubleshooting

73

Problems and Solutions

Reception/copying is

If reception or copying takes place continuously for

interrupted.

 

a long time, the print head may overheat. Turn off

 

 

the power and let it cool down. If overheating

 

 

frequently occurs, try changing the print contrast

 

 

setting to LIGHT (see page 15).

 

 

 

Dark vertical lines appear

Try changing the print contrast setting to LIGHT

on copies and received

 

(see page 15).

faxes.

 

 

 

 

 

Answering machine connection

Problem

 

Solution

 

 

 

The answering machine

Make sure your fax machine's reception mode is

connection does not

 

set to A.M.

operate properly.

 

 

 

Make sure your fax machine's TEL. LINE socket is

 

 

connected to the wall socket. Make sure your fax

 

 

machine's TEL. SET socket is connected to your

 

 

answering machine's telephone line socket (not the

 

 

answering machine's extension phone socket).

 

Make sure your answering machine's outgoing

 

 

message is under 10 seconds.

 

Make sure that the Quiet Detect Time setting is set

 

 

to three or four seconds (see page 53).

 

 

 

74

Problems and Solutions

General problems

Problem

 

Solution

 

 

 

 

 

A loud howling sound

Feedback (a loud howling sound) may occur if you

occurs when the speaker

 

replace the handset while the speaker is on. To

is used.

 

avoid feedback, turn off the speaker (press

 

)

 

 

 

 

 

 

 

before you replace the handset.

 

 

 

 

 

Auto-dial numbers cannot

Make sure the fax is plugged in and the imaging

be stored in the fax.

 

film has been loaded. (Auto-dial numbers cannot

 

 

be stored if the imaging film has not been loaded.)

 

 

See Loading the Imaging Film on page 12.

 

 

 

 

 

Nothing appears in the

Make sure the power cord is properly plugged into

display.

 

a power outlet.

 

• Connect another electrical appliance to the outlet to

 

 

see if it has power.

 

 

 

 

 

The machine does not

If a beep sound is not made when you press the

respond when you press

 

keys, unplug the power cord and then plug it in

any of its keys.

 

again several seconds later.

 

 

 

 

 

Automatic document

Check the size and weight of the document (see

feeding does not work for

 

Transmittable Documents on page 25).

transmission or copying.

 

 

 

 

 

 

 

 

 

9. Troubleshooting

75

Messages and Signals

Messages and Signals

Display messages

Note: If you have turned on the Caller ID function, see page 58 for display messages related to Caller ID.

ADD PAPER & /

Check the printing paper. If the tray is empty, add

PRESS START KEY

paper and then press the START/MEMORY key. If

(alternating messages)

there is paper in the tray, make sure it is inserted

 

correctly (take out the stack, align the edges evenly,

 

and then reinsert it in the tray) and then press the

 

START/MEMORY key.

 

 

A.M. OFF HOOK

When the fax is in A.M. reception mode, the message

 

appears when the handset of an answering machine

 

(or extension phone) connected to the fax has been

 

lifted.

 

 

CHECK FILM/

These alternating messages appear when there is a

CHECK COVER/

problem in the print compartment that prevents

CHECK PAPER JAM

printing. Check to see if the imaging film is not loaded

(alternating messages)

properly or if it has been used up and needs

 

replacement. Make sure the operation panel is

 

completely closed (press down on both sides). If a

 

paper jam has occurred, clear the jam as explained in

 

the following section, Clearing Paper Jams.

 

 

CHECK PAPER SIZE

An incorrect size of paper has been loaded in the

 

paper tray. Remove the paper and load A4-size

 

paper.

 

 

DOCUMENT JAMMED

The original document is jammed. See the following

 

section, Clearing Paper Jams. Document jams will

 

occur if you load more than 10 pages at once or load

 

documents that are too thick (see page 25).

 

 

FAX RX IN MEMORY

A fax has been received in memory because the

 

imaging film needs replacement, you have run out of

 

printing paper, or the paper is jammed. The fax will

 

print out automatically when the problem is fixed.

 

 

FUNCTION MODE

The FUNCTION key has been pressed.

 

 

76

Messages and Signals

LINE ERROR

Transmission or reception was not successful. Press

 

the STOP key to clear the message and then try

 

again. If the error persists, see Line Error on page 71.

 

 

 

 

MEMORY IS FULL/

The memory is full. This may occur during fax

SEE MANUAL

reception if too much data is received before the

(alternating messages)

pages can be printed out. If faxes have been received

 

to memory because printing is not possible (an

 

additional message will indicate the problem), resolve

 

the problem so that printing can continue (see

 

Substitute Reception to Memory on page 48). If you

 

are attempting to transmit from memory, see If the

 

memory becomes full on page 38. If you are copying,

 

see If MEMORY IS FULL appears on page 49.

 

 

 

 

MEMORY PRINTING

The fax is preparing to or printing out a document

 

from memory.

 

 

 

 

NO DATA

This appears if you attempt to search for an auto-dial

 

number when none have been stored.

 

 

 

 

OFF HOOK

This appears if you forgot to replace the handset after

 

using it to dial and send a fax. Replace the handset or

 

press the STOP key to clear the message.

 

 

 

 

ON HOOK DIAL

The

 

key has been pressed and the fax machine is

 

 

 

 

waiting for you to dial.

 

 

 

 

OVER HEAT

The print head has overheated. Operation can be

 

continued after it cools. If overheating frequently

 

occurs, try changing the print contrast setting to

 

LIGHT (see page 15).

 

 

 

 

PRINT HEAD FAIL/

The print head has failed and requires service.

YOU NEED SERVICE

 

 

 

(alternating messages)

 

 

 

 

 

 

 

READY TO SEND

A document has been loaded and the fax machine is

 

waiting for you to begin faxing or copying.

 

 

 

 

9. Troubleshooting

77

Messages and Signals

RECALLING

This appears if you attempt to send a fax by

 

automatic dialling and the line is busy or the receiving

 

fax machine does not answer. Your fax machine will

 

automatically reattempt the call. (See Automatic

 

redialling on page 36.)

 

 

TOTAL PAGE(S) 01

Number of pages transmitted, received, or copied.

 

 

Audible signals

Continuous tone

3 seconds

Indicates the end of transmission,

 

 

reception, or copying.

 

 

 

Intermittent tone

5 seconds

Indicates incomplete transmission,

(3 beeps)

(1 second on, 1

reception, or copying.

 

second off)

 

 

 

 

Rapid intermittent

35 seconds

Indicates that the handset is off hook.

tone

(0.7 seconds on,

 

 

0.3 seconds off)

 

 

 

 

78

Clearing Paper Jams

Clearing Paper Jams

Clearing a jammed document

If the original document doesn’t feed properly during transmission or copying,

or DOCUMENT JAMMED appears in the display, first try pressing SPEICHERSTART/ . If

the document doesn't feed out, remove it as explained below.

Important:

Do not try to remove a jammed document without releasing it as explained below. This may damage the feeder mechanism.

1 Press and slowly open the operation panel until it is half open.

2

1

2 Flip up the green levers on each side of the white roller.

3 Gently and remove the document.

Be careful not to tear the document.

9. Troubleshooting

79

Clearing Paper Jams

4 Flip down the green levers on each side of the white roller. Rotate the

front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place).

Clearing jammed printing paper

1 Open the operation panel (press ).

2

1

2 Gently pull the jammed paper out of

the machine, making sure no torn pieces of paper remain in the print compartment or rollers.

3 Rotate the front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place).

80

Quick Reference Guide

Sending Faxes

Place your document (up to 10 pages) face down in the document feeder.

Normal Dialling

1.Lift the handset or press .

2.Dial the fax number.

3.Wait for the reception tone (if a person answers, ask them to press their Start key).

4.Press SPEICHERSTART/ .

Automatic Dialling

1.Press or until the name of the other party appears in the display (if no name was stored, the number will appear).

2.Press SPEICHERSTART/ .

Direct Keypad Dialling

1. Dial the fax number.

START/

2. Press SPEICHER

Receiving Faxes

 

 

 

TEL FAX

 

 

 

01-JAN 10:30

 

 

 

TEL/FAX AB

AUFLÖS./

 

 

TEL FAX

 

 

01-JAN 10:30

EMPFANG

 

 

 

 

 

TEL/FAX AB

TEL FAX

01-JAN 10:30

TEL/FAX AB

TEL FAX

01-JAN 10:30

TEL/FAX AB

FAX mode: The fax machine automatically answers and receives faxes.

TEL mode: Answer all calls (even faxes) by picking up the handset. To begin fax

reception, press SPEICHERSTART/ .

TEL/FAX mode: The fax machine automatically answers and receives faxes. Voice calls are signalled by a special ringing sound.

A.M. mode: Select this mode when an answering machine is connected to the fax and the answering machine is turned on.

Storing Auto Dial Numbers

1.Press FUNKTION once and twice.

2.Enter the full fax/phone number.

3.Press SPEICHERSTART/ .

4.Enter a name by pressing number keys.

(To enter two letters in succession that

require the same key, press after entering the first letter.)

SPACE =

G =

A =

H =

B =

I =

C =

J =

D =

K =

E =

L =

F =

M =

N =

O = P =

Q =

R = S =

T =

U = V =

W=

X=

Y=

Z =

5. Press START/ and then STOP .

SPEICHER

81

Index

A

A.M. reception mode, 52 Answering machine connection

Activating, 52

Connecting, 51

On A.M. Failure, 55

Quiet Detect Start Time, 56 Quiet Detect Time, 53 Troubleshooting, 74

Anti Junk Fax, 62 Audible signals, 78 Auto-dial numbers

Storing, 31

Using, 34

C

Caller ID, 57-61

Caller ID List, 65

Contrast, 28

Copies, 49

Copy cut-off setting, 50

D

Date, setting, 18 Dialling

Automatic, 34 Direct Keypad, 35 Normal, 29

Direct Keypad Dialling, 35 Display messages, 76 Document feeder, 26 Document guides, 26 Document restrictions, 26 Document sizes, 25

Document, maximum scanning size, 25

E

Extension telephone

Using, 43

F

FAX reception mode, 20, 41

Fax Signal Receive, 45

Flash Select setting, 23

H

Halftone setting, 27

Handset, 9

Housing, cleaning, 70

I

Imaging film, replacing, 12

J

Jams, clearing, 79-80

L

Language used in display, 24

Letters, entering, 17, 32

Line error, 71

Loading paper, 14

Loading the document, 26

M

Memory transmission, 38

Memory, substitute reception to, 48

N

Normal Dialling, 29

Number of rings in FAX reception mode, 41

P

Paper jams, clearing, 79-80

Paper tray extension, 11

Paper, loading, 14

Polling, 63

Power cord, 9

82

Print contrast setting, 15 Print head, cleaning, 68-69 Priority Call, 60

Pseudo Ring Duration, 39

R

Reception mode A.M. mode, 52 FAX mode, 20, 41 TEL mode, 20, 42 TEL/FAX mode, 39

Reception Ratio setting, 47 Redialling, 36

Resolution, 27 Ringer volume, 22

Index

S

Scanning glass, cleaning, 69 Sender’s name and number, entering,

16-17 Setup List, 65

Speaker volume, 21

T

TEL reception mode, 20, 42

TEL. LINE socket, 10

TEL/FAX reception mode, 39

Tel/Fax Remote Number, 46

Telephone line cord, 10

Telephone Number List, 65

Time, setting, 18

Transaction Report, 66

Setting print condition, 67

83

SHARP ELECTRONICS (EUROPE) GMBH

Sonninstraße 3, 20097 Hamburg, Germany

Phone: (040) 2376-0

SHARP ELECTRONICS (SCHWEIZ) AG

Langenwiesenstrasse 7, 8108 Dällikon, Switzerland

Phone: (01) 846-6111

SHARP ELECTRONICS GES.M.B.H.

Handelskai 342, 1020 Wien, Austria

Phone: (0222) 72 719-0

SHARP CORPORATION

GEDRUCKT IN THAILAND

(TINSG4236XHTZ)