Ricoh C242SF, SP C240SF User Manual

Operating Instructions

User Guide

1Guide to the Machine

2Getting Started

3Using the Printer Function

4Using the Copier Function

5Using the Scanner Function

6Using the Fax Function

7Configuring the Machine Using the Control Panel

8Configuring the Machine Using Web Image Monitor

9Troubleshooting

10Maintenance

11Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read "Safety Information" before using the machine.

TABLE OF CONTENTS
1. Guide to the Machine
Introduction.......................................................................................................................................................	11
Trademarks...................................................................................................................................................	11
Disclaimer.....................................................................................................................................................	13
Manuals for This Machine...............................................................................................................................	14
Model-Specific Information.............................................................................................................................	15
List of Option.....................................................................................................................................................	17
How to Read This Manual...............................................................................................................................	18
Symbols........................................................................................................................................................	18
Notes............................................................................................................................................................	18
About IP Address.........................................................................................................................................	18
Using Manuals.................................................................................................................................................	19
Installing Manuals on Your Computer.......................................................................................................	19
Opening Manuals.......................................................................................................................................	20
Removing Manuals from Your Computer..................................................................................................	21
Feature Highlights............................................................................................................................................	22
Using the Machine as a Printer...................................................................................................................	22
Using the Machine as a Copier..................................................................................................................	24
Using the Machine as a Scanner...............................................................................................................	27
Using the Machine as a Fax Machine.......................................................................................................	31
Guide to Components......................................................................................................................................	34
Exterior: Front View......................................................................................................................................	34
Exterior: Rear View......................................................................................................................................	35
Interior...........................................................................................................................................................	37
Control Panel................................................................................................................................................	38
2. Getting Started
Installing the Machine......................................................................................................................................	43
Where to Put the Machine..........................................................................................................................	43
Unpacking....................................................................................................................................................	46
Turning the Power on...................................................................................................................................	56
Initial Setup...................................................................................................................................................	59
Changing Operation Modes......................................................................................................................	60
Saving Energy..............................................................................................................................................	61

1

Multi-access.................................................................................................................................................	62
Connecting the Machine.................................................................................................................................	67
Connecting with a Computer Using a USB Cable....................................................................................	67
Connecting with a Digital Camera Using a USB Cable...........................................................................	68
Connecting with a Network Cable.............................................................................................................	69
Connecting to a Telephone Line.................................................................................................................	71
Configuring the Machine.................................................................................................................................	74
Configuring the IPv4 Address Settings.......................................................................................................	74
Configuring the IPv6 Address Settings.......................................................................................................	76
Configuring Telephone Network Settings..................................................................................................	79
Sharing the Printer on a Network...................................................................................................................	82
Installing Option...............................................................................................................................................	83
Installing the Paper Feed Unit (Tray 2).......................................................................................................	83
Paper and Other Media..................................................................................................................................	86
Supported Paper for Each Tray..................................................................................................................	86
Specifications of Paper Types.....................................................................................................................	90
Unsupported Types of Paper......................................................................................................................	96
Paper Storage Precautions..........................................................................................................................	97
Printable Area..............................................................................................................................................	97
Loading Paper..................................................................................................................................................	99
Loading Paper in Tray 1..............................................................................................................................	99
Loading Paper in Tray 2...........................................................................................................................	108
Loading Paper in the Bypass Tray............................................................................................................	111
Loading Envelopes....................................................................................................................................	113
Specifying Paper Type and Paper Size...................................................................................................	118
Placing Originals...........................................................................................................................................	122
About Originals.........................................................................................................................................	122
Placing Originals.......................................................................................................................................	124
Entering Characters.......................................................................................................................................	127
Restricting Machine Functions According to User.......................................................................................	129
Enabling the User Restriction Settings......................................................................................................	129
When Machine Functions are Restricted.....................................................................................................	133

2

3. Using the Printer Function
Configuring Option and Paper Settings.......................................................................................................	135
Windows....................................................................................................................................................	135
Mac OS X 10.3.........................................................................................................................................	136
Mac OS X 10.4.........................................................................................................................................	136
Mac OS X 10.5/10.6..............................................................................................................................	136
Accessing the Printer Properties....................................................................................................................	138
Accessing the Printer Properties from the [Printers and Faxes] Window...............................................	138
Accessing the Printer Properties from an Application.............................................................................	138
Basic Operation in Printer Mode..................................................................................................................	140
If a Paper Mismatch Occurs.....................................................................................................................	140
Canceling a Print Job................................................................................................................................	141
Printing Confidential Documents...................................................................................................................	143
Storing a Locked Print file.........................................................................................................................	143
Printing a Locked Print file.........................................................................................................................	144
Deleting a Locked Print file.......................................................................................................................	145
Checking which Locked Print File Jobs Have Been Canceled...............................................................	146
Direct Printing from a Digital Camera (PictBridge)......................................................................................	149
What Is PictBridge?...................................................................................................................................	149
PictBridge Printing......................................................................................................................................	149
What Can Be Done on this Machine.......................................................................................................	150
Exiting PictBridge.......................................................................................................................................	151
When PictBridge Printing Does Not Work..............................................................................................	151
Using Various Print Functions........................................................................................................................	153
Print Quality Functions...............................................................................................................................	153
Print Output Functions................................................................................................................................	154
4. Using the Copier Function
The Screen in Copier Mode.........................................................................................................................	157
Basic Operation in Copier Mode.................................................................................................................	159
Canceling a Copy.....................................................................................................................................	160
Making Enlarged or Reduced Copies.........................................................................................................	162
Combining Multiple Pages............................................................................................................................	164
Copying Two or Four Pages onto One Sheet.........................................................................................	164

3

Copying Both Sides of an ID Card onto One Side of Paper	.................................................................166
Making 2-sided Copies................................................................................................................................	169
Specifying Scan Settings...............................................................................................................................	172
Adjusting Image Density...........................................................................................................................	172
Selecting the Document Type According to Original.............................................................................	173
5. Using the Scanner Function
The Screen in Scanner Mode.......................................................................................................................	175
Registering Scan Destinations.......................................................................................................................	177
Modifying Scan Destinations....................................................................................................................	182
Deleting Scan Destinations.......................................................................................................................	183
Scanning Using the Control Panel................................................................................................................	184
Basic Operation for Scan to E-mail/FTP/Folder....................................................................................	184
Basic Operation for Scan to USB.............................................................................................................	187
Specifying the Scan Settings.....................................................................................................................	190
Scanning from a Computer...........................................................................................................................	194
Basic Operation for TWAIN Scanning....................................................................................................	194
6. Using the Fax Function
The Screen in Fax Mode...............................................................................................................................	199
Setting the Date and Time.............................................................................................................................	201
Registering Fax Destinations.........................................................................................................................	203
Registering Fax Destinations Using the Control Panel............................................................................	203
Registering Fax Destinations Using Web Image Monitor......................................................................	206
Sending a Fax................................................................................................................................................	209
Selecting Transmission Mode...................................................................................................................	209
Internet Fax Transmission Overview........................................................................................................	210
Basic Operation for Sending a Fax.........................................................................................................	211
Specifying the Fax Destination.................................................................................................................	214
Useful Sending Functions..........................................................................................................................	218
Specifying the Scan Settings.....................................................................................................................	220
Using the Fax Function from a Computer (LAN-Fax)..................................................................................	223
Configuring the LAN-Fax Address Book.................................................................................................	223
Basic Operation for Sending Faxes from a Computer...........................................................................	230
Editing a Fax Cover Sheet........................................................................................................................	232

4

Configuring Transmission Settings............................................................................................................	234
Receiving a Fax..............................................................................................................................................	237
Selecting Reception Mode.......................................................................................................................	237
Receiving an Internet Fax..........................................................................................................................	240
Forwarding or Storing Faxes in Memory................................................................................................	241
Printing Out Faxes Stored in Memory......................................................................................................	244
Receiving or Rejecting Faxes from Special Senders...............................................................................	245
7. Configuring the Machine Using the Control Panel
Basic Operation Using the Menu Screen....................................................................................................	247
Menu Chart....................................................................................................................................................	249
Copy Settings.................................................................................................................................................	253
Changing Copy Settings...........................................................................................................................	253
Copy Setting Parameters..........................................................................................................................	254
Scanner Settings............................................................................................................................................	259
Changing Scanner Settings......................................................................................................................	259
Scanner Setting Parameters......................................................................................................................	260
Fax Transmission Settings..............................................................................................................................	262
Changing Fax Transmission Settings........................................................................................................	262
Fax Transmission Setting Parameters.......................................................................................................	263
Fax Feature Settings.......................................................................................................................................	265
Changing Fax Feature Settings................................................................................................................	265
Fax Feature Setting Parameters................................................................................................................	265
Fax Address Book Settings............................................................................................................................	272
Registering Fax Destinations in Fax Quick Dial/Speed Dial.................................................................	272
Fax Address Book Parameters.................................................................................................................	272
System Settings...............................................................................................................................................	274
Changing System Settings........................................................................................................................	274
System Setting Parameters........................................................................................................................	274
Network Settings............................................................................................................................................	283
Changing Network Settings.....................................................................................................................	283
Network Setting Parameters.....................................................................................................................	283
Printing Lists/Reports.....................................................................................................................................	287
Printing the Configuration Page................................................................................................................	287

5

Types of Report..........................................................................................................................................	287
Reading the Configuration Page..............................................................................................................	288
Reading the Fax Journal...........................................................................................................................	291
Reading the TX/RX Standby File List........................................................................................................	292
Reading the Scanner Journal....................................................................................................................	293
Administrator Settings....................................................................................................................................	295
Changing Administrator Settings..............................................................................................................	295
Administrator Setting Parameters.............................................................................................................	295
Printer Feature Settings..................................................................................................................................	300
Changing Printer Feature Settings............................................................................................................	300
Printer Feature Setting Parameters...........................................................................................................	300
8. Configuring the Machine Using Web Image Monitor
Using Web Image Monitor...........................................................................................................................	305
Displaying Top Page.....................................................................................................................................	307
Changing the Interface Language...........................................................................................................	308
Checking the System Information.................................................................................................................	309
Checking the Status Information...............................................................................................................	309
Checking the Counter Information...........................................................................................................	310
Checking the Machine Information..........................................................................................................	314
Configuring the System Settings...................................................................................................................	315
Configuring the Sound Volume................................................................................................................	315
Configuring the Paper Settings.................................................................................................................	316
Specifying the Size of Paper for Printing Copies....................................................................................	318
Configuring the Fax Settings.....................................................................................................................	318
Specifying the Priority Tray.......................................................................................................................	321
Configuring the Toner Saving Setting......................................................................................................	322
Configuring the I/O Timeout Settings......................................................................................................	323
Configuring the Black-and-White Print Priority Settings.........................................................................	324
Registering Destinations................................................................................................................................	325
Registering Fax Special Senders..................................................................................................................	326
Restricting Machine Functions According to User.......................................................................................	327
Configuring the Network Settings................................................................................................................	328
Checking the Network Status...................................................................................................................	328

6

Configuring the IPv6 Settings...................................................................................................................	329
Configuring the Network Application Settings.......................................................................................	330
Configuring the DNS Settings..................................................................................................................	331
Configuring the Auto E-mail Notification Settings..................................................................................	332
Configuring the SNMP Settings...............................................................................................................	333
Configuring the SMTP Settings.................................................................................................................	335
Configuring the POP3 Settings.................................................................................................................	336
Configuring the Internet Fax Settings.......................................................................................................	337
Configuring the IPsec Settings.......................................................................................................................	339
Configuring the IPsec Global Settings.....................................................................................................	339
Configuring the IPsec Policy.....................................................................................................................	340
Printing Lists/Reports.....................................................................................................................................	345
Configuring the Administrator Settings.........................................................................................................	347
Configuring the Administrator Password and E-mail Address...............................................................	347
Resetting the Machine’s Settings..............................................................................................................	348
Backing Up the Machine's Settings..........................................................................................................	348
Restoring the Machine's Settings from a Backup File.............................................................................	350
Configuring the Date and Time Settings..................................................................................................	351
Configuring the Energy Saver Mode Settings.........................................................................................	351
9. Troubleshooting
Overview........................................................................................................................................................	353
Common Problems.........................................................................................................................................	354
Paper Feed Problems.....................................................................................................................................	356
Removing Printing Jams.............................................................................................................................	358
Removing Scanning Jams.........................................................................................................................	364
Print Quality Problems...................................................................................................................................	369
Checking the Condition of the Machine..................................................................................................	369
Printer Problems.............................................................................................................................................	370
Changing the Printer Driver Settings........................................................................................................	372
Printed Colors Do Not Match Displayed Colors....................................................................................	373
Print Positions Do Not Match Display Positions......................................................................................	373
Copier Problems............................................................................................................................................	374
Scanner Problems..........................................................................................................................................	376

7

Fax Problems..................................................................................................................................................	377
Error and Status Messages on the Screen...................................................................................................	383
Replacing Print Cartridges............................................................................................................................	393
Replacing the Waste Toner Bottle................................................................................................................	399
10. Maintenance
Cleaning.........................................................................................................................................................	405
Cautions to Take When Cleaning............................................................................................................	405
Cleaning the Toner Density Sensor..........................................................................................................	406
Cleaning the Friction Pad and Paper Feed Roller...................................................................................	408
Cleaning the Registration Roller and Paper Tray....................................................................................	410
Cleaning the Exposure Glass...................................................................................................................	414
Cleaning the Auto Document Feeder.......................................................................................................	414
Moving the Machine.....................................................................................................................................	415
Moving over a Short Distance..................................................................................................................	416
Moving over a Long Distance..................................................................................................................	416
Disposal..........................................................................................................................................................	418
If the Machine is Not Going to Be Used for a Long Time..........................................................................	419
Preparing the Machine for a Long Period of Inactivity...........................................................................	419
Using the Machine Again After It Has Been Inactive for a Long Period...............................................	420
Where to Inquire............................................................................................................................................	422
Consumables..................................................................................................................................................	423
Print Cartridges..........................................................................................................................................	423
Waste Toner Bottle....................................................................................................................................	424
11. Appendix
Functions and Network Settings Available in an IPv6 Environment..........................................................	425
Available Functions...................................................................................................................................	425
Transmission Using IPsec...............................................................................................................................	427
Encryption and Authentication by IPsec..................................................................................................	427
Security Association..................................................................................................................................	428
Encryption Key Exchange Settings Configuration Flow.........................................................................	429
Specifying Encryption Key Exchange Settings........................................................................................	429
Specifying IPsec Settings on the Computer.............................................................................................	430
Enabling and Disabling IPsec Using the Control Panel..........................................................................	432

8

Specifications of the Machine......................................................................................................................	433
General Function Specifications..............................................................................................................	433
Printer Function Specifications..................................................................................................................	435
Copier Function Specifications.................................................................................................................	435
Scanner Function Specifications...............................................................................................................	436
Fax Function Specifications......................................................................................................................	438
Specifications of Options..............................................................................................................................	441
Paper Feed Unit TK1010..........................................................................................................................	441
Electromagnetic Interference........................................................................................................................	442
Copyright Information about Installed Applications...................................................................................	443
expat...........................................................................................................................................................	443
JPEG LIBRARY............................................................................................................................................	443
INDEX...........................................................................................................................................................	445

9

10

1. Guide to the Machine

This chapter provides basic information about the product and this manual.

Introduction	1

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Trademarks

Microsoft®, Windows®, Windows Server®, Windows Vista®, and Internet Explorer® are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

The proper name of Internet Explorer 6 is Microsoft® Internet Explorer® 6.

Adobe, Acrobat, PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

PCL® is a registered trademark of Hewlett-Packard Company.

Apple, Bonjour, Macintosh, Mac OS, TrueType, and Safari are trademarks of Apple Inc., registered in the U.S. and other countries.

Firefox® is a registered trademark of the Mozilla Foundation.

LINUX® is the registered trademark of Linus Torvalds in the U.S. and other countries.

“Presto! PageManager” and “NewSoft” are trademarks and/or registered trademarks of NewSoft Technology Corporation subject to trademark protection of domestic trademark laws and international trademark conventions.

PictBridge is a trademark.

RED HAT is a registered trademark of Red Hat, Inc.

Solaris is a trademark or registered trademark of Sun Microsystems, Inc. in the United States and other countries.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

•The product names of Windows XP are as follows: Microsoft® Windows® XP Professional Edition Microsoft® Windows® XP Home Edition Microsoft® Windows® XP Professional x64 Edition

11

1.Guide to the Machine

•The product names of Windows Vista are as follows: Microsoft® Windows Vista® Ultimate

Microsoft® Windows Vista® Business

1Microsoft® Windows Vista® Home Premium Microsoft® Windows Vista® Home Basic Microsoft® Windows Vista® Enterprise

•The product names of Windows 7 are as follows:

Microsoft® Windows® 7 Starter

Microsoft® Windows® 7 Home Premium Microsoft® Windows® 7 Professional Microsoft® Windows® 7 Ultimate Microsoft® Windows® 7 Enterprise

•The product names of Windows Server 2003 are as follows: Microsoft® Windows Server® 2003 Standard Edition Microsoft® Windows Server® 2003 Enterprise Edition Microsoft® Windows Server® 2003 Web Edition Microsoft® Windows Server® 2003 Datacenter Edition

•The product names of Windows Server 2003 R2 are as follows: Microsoft® Windows Server® 2003 R2 Standard Edition Microsoft® Windows Server® 2003 R2 Enterprise Edition Microsoft® Windows Server® 2003 R2 Datacenter Edition

•The product names of Windows Server 2008 are as follows: Microsoft® Windows Server® 2008 Foundation Microsoft® Windows Server® 2008 Standard

Microsoft® Windows Server® 2008 Enterprise Microsoft® Windows Server® 2008 Datacenter

Microsoft® Windows Server® 2008 for Itanium-based Systems Microsoft® Windows® Web Server 2008

Microsoft® Windows® HPC Server 2008

Microsoft® Windows Server® 2008 Standard without Hyper-VTM Microsoft® Windows Server® 2008 Enterprise without Hyper-VTM Microsoft® Windows Server® 2008 Datacenter without Hyper-VTM

•The product names of Windows Server 2008 R2 are as follows:

12

Introduction

Microsoft® Windows Server® 2008 R2 Foundation

Microsoft® Windows Server® 2008 R2 Standard

Microsoft® Windows Server® 2008 R2 Enterprise

Microsoft® Windows Server® 2008 R2 Datacenter 1 Microsoft® Windows Server® 2008 R2 for Itanium-based Systems

Microsoft® Windows® Web Server R2 2008

Microsoft® Windows® HPC Server R2 2008

• PostScript® 3 in this manual stands for “Adobe PostScript 3 Emulation”.

Disclaimer

In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

This manual may not be reproduced in whole or in part, modified, quoted, or reprinted without permission.

13

1. Guide to the Machine

Manuals for This Machine

Several manuals are provided with this machine. Select the manual that contains the information you 1 require.

•Media differ according to manual.

•The printed and electronic versions of a manual have the same contents.

•Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.

•A Web browser must be installed in order to view the HTML manuals.

Safety Information

Provides information on safe usage of this machine.

To avoid injury and prevent damage to the machine, be sure to read this.

Quick Installation Guide

Contains procedures for removing the machine from its box and connecting it to a computer.

Initial Guide for Scanner and Fax

Provides installation and operation procedures for the machine's scanner and fax functions. Details about these functions that are not included in this manual are provided in User Guide.

User Guide

Provides information about general operation and covers the topics listed below.

•Installing options

•Suitable paper types

•Procedures to use the printer, copier, scanner, and fax functions

•Configuring the machine

•Troubleshooting problems and fixing paper jams

•Replacing consumables

•Checking the status of the machine using Web Image Monitor

•Information about maintenance

This manual is stored in the manual CD-ROM supplied with the machine.

Quick Guide

Provides information about troubleshooting and basic operations for making photocopies, scanning, and sending faxes.

This manual is stored in the manual CD-ROM supplied with the machine.

14

Model-Specific Information

Model-Specific Information

This section explains how you can identify the model type and region of your machine.

This machine comes in two models which vary in printer drivers they support. Check the label of the		1
printer driver CD-ROM for the supported printer driver.
When describing procedures that are model-specific, this manual refers to the different machine models
as Type 1 or Type 2. The following table describes the model types.
Model types
Model type	Supported printer driver
Type 1	DDST driver
Type 2	PCL and PostScript 3 drivers

Furthermore, there is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label.

CES130

The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

•CODE XXXX -22, -27

•220-240V

(mainly North America)

If the label contains the following, your machine is a region B model:

•CODE XXXX -17

•120 V

15

1. Guide to the Machine

•Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch

1 units.

16

List of Option

List of Option

This section provides a list of option for this machine, and how it is referred to as in this manual.

				1
		Option List	Referred to as
	Paper Feed Unit TK1010		Paper feed unit

• For details about the specifications of this option, see p.441 "Specifications of Options".

17

1. Guide to the Machine

How to Read This Manual

1 Symbols

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys on the machine's display or control panels.

Notes

Contents of this manual are subject to change without prior notice.

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

About IP Address

In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using.

18

Using Manuals

Using Manuals

Be sure to read this section before any other part of this manual.

	• This manual uses procedures based on Windows XP as an example, unless otherwise specified.	1
	Procedures and screens might vary depending on the operating system you are using.
	Installing Manuals on Your Computer
	The manual CD-ROM provided with the machine contains manuals in HTML format and PDF. Follow the
	instructions below to install it.

•System requirements for installing the HTML manual:

•Operating system: Windows XP/Vista/7, Windows Server 2003/2003 R2/2008/2008 R2

•Minimum display resolution: 800 × 600 pixels

•Recommended browsers for viewing the HTML manual:

•Internet Explorer 6 or later

•Firefox 3.5 or later

•Safari 4.0 or later

•Applications for viewing the PDF manuals:

•Adobe® Acrobat® Reader® or Adobe Reader

•The following procedure is based on Windows XP as an example. If you are using another operating system, the procedure might vary slightly.

1.Quit all applications currently running.

2.Insert the manual CD-ROM into the CD-ROM drive.

If you are using a computer running a Macintosh operating system, open “Manuals.htm” from the CD-ROM root directory.

3.Select a language for the interface and a product, and then click [OK].

4.Click [Install manuals].

5.Follow the instructions on the screen to complete the installation.

6.Click [Finish] when the installation is completed.

7.Click [Exit].

19

1. Guide to the Machine

		•	If you are using a computer running a Windows operating system, the CD-ROM opens
			automatically. However, AutoRun may not work under certain operating system settings. If this is
1			the case, launch “setup.exe” from the CD-ROM root directory.

Opening Manuals

This section describes how to open the manuals. There are three ways to view the manuals.

Opening from the desktop icon

Follow the procedure below to open the manuals from the desktop icon.

1. Double-click the manual icon on your desktop.

The manual opens.

Opening from the [Start] menu

Follow the procedure below to open the manual from the [Start] menu.

•The following procedure is based on Windows XP as an example. If you are using another operating system, the procedure might vary slightly.

1.On the [Start] menu, point to [All Programs], point to [Product Name], and then click [Manual Name].

The manual opens.

• The menu options may appear differently, depending on the options chosen during installation.

Opening from the CD-ROM

Follow the procedure below to open the manual from the CD-ROM.

•The following procedure is based on Windows XP as an example. If you are using another operating system, the procedure might vary slightly.

20

	Using Manuals
1.	Insert the manual CD-ROM into the CD-ROM drive.
	If you are using a computer running a Macintosh operating system, open "Manuals.htm" from the
	CD-ROM root directory.
2.	Select a language for the interface and a product, and then click [OK].		1

3.Click [Read HTML manuals] or [Read PDF manuals], and then select the manual you want to read.

The manual opens.

•If you are using a computer running a Windows operating system, the CD-ROM opens automatically. However, AutoRun may not work under certain operating system settings. If this is the case, launch “setup.exe” from the CD-ROM root directory.

Removing Manuals from Your Computer

Follow the procedure below to remove manuals from your computer.

•The following procedure is based on Windows XP as an example. If you are using another operating system, the procedure might vary slightly.

1.On the [Start] menu, point to [All Programs], point to [Product Name], and then click [Uninstall].

2.Follow the instructions to remove the manual.

3.Click [Finish].

• The menu options may appear differently, depending on the options chosen during installation.

21

1. Guide to the Machine

Feature Highlights

This section provides information about basic usage and some useful functions of the machine.

1

•Certain functions require special machine configuration.

•The Type 2 model is compatible with certain other network environments and operating systems in addition to Windows and Mac OS X. For details, contact your sales or service representative, or visit the product Web site.

Using the Machine as a Printer

To use this machine as a printer, two types of connection methods are available:

•USB connection

•Network connection

Connecting via USB

You can connect this machine directly to a computer using a USB cable.

CES131

Preparation for printing via USB

To use this machine as a printer via USB connection:

1.Connect the machine to a computer using a USB cable, and install the printer driver on the computer.

For details, see p.67 "Connecting with a Computer Using a USB Cable" and the instructions provided on the driver CD-ROM.

Connecting via a network

You can connect this machine to a network and use it as a network printer.

22

Feature Highlights

1

CES132

Preparation for printing via a network

To use this machine as a printer via network connection:

1.Connect the machine to a network.

For details, see p.69 "Connecting with a Network Cable".

2.Specify the network settings, such as the machine's IP address. For details, see p.74 "Configuring the Machine".

3.Install the printer driver on a computer.

For details, see the instructions provided on the driver CD-ROM.

Printing confidential documents

If you use the Locked Print function, you can password protect your print job.

This means that your job is printed only after you enter the password using the machine's control panel. This function prevents unauthorized users seeing sensitive documents at the printer.

•This function is available for the Type 2 model only.

•This function is only available when using the PCL printer driver, and printing from a computer running a Windows operating system.

CES157

23

1. Guide to the Machine

Printing confidential documents

1. Use the printer driver to send a print job as a Locked Print file from a computer. For details, see p.143 "Storing a Locked Print file".

1 2. Enter the password using the control panel to print the file. For details, see p.144 "Printing a Locked Print file".

Printing directly from a Digital Camera (PictBridge)

You can connect a PictBridge-compatible digital camera to this machine using a USB cable. This allows you to directly print photographs taken using the digital camera by operating the digital camera.

CES254

Printing directly from a digital camera

1.Connect the machine with a digital camera using a USB cable.

For details, see p.68 "Connecting with a Digital Camera Using a USB Cable".

2.Operate your digital camera and print using the machine.

For details, see p.149 "Direct Printing from a Digital Camera (PictBridge)".

Using the Machine as a Copier

This section describes some useful functions of this machine when used as a copier.

Making enlarged or reduced copies

This machine has preset ratios for scaling originals, to make it easy to convert documents between different standard sizes.

24

Feature Highlights

1

CES103

Preparation for making enlarged or reduced copies

To always enlarge or reduce copies:

1.Configure the machine's default [Reduce/Enlarge] setting. For details, see p.253 "Copy Settings".

To use this function for the current job only:

1.Configure the setting using the [Reduce/Enlarge] key before starting the current job. For details, see p.162 "Making Enlarged or Reduced Copies".

Copying multiple pages onto a single sheet of paper

You can copy multiple pages of an original onto a single sheet of paper.

•This function is only available when the original is set in the ADF, not when it is set on the exposure glass.

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You can either set this machine to always make photocopies in 2-in-1 or 4-in-1 mode, or use this function only when necessary.

Preparation for copying multiple images

To always make photocopies in 2-in-1 or 4-in-1 mode:

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1.Guide to the Machine

1.Configure the machine's default [Reduce/Enlarge] setting. For details, see p.253 "Copy Settings".

To use this function for the current job only:

1 1. Configure the setting using the [Reduce/Enlarge] key before starting the current job. For details, see p.164 "Copying Two or Four Pages onto One Sheet".

Copying both sides of an ID card onto one side of paper

You can copy the front and back sides of an ID card, or other small document, onto one side of a sheet of paper.

•This function is only available when the original is set on the exposure glass, not when it is set in the ADF.

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You can either set this machine to always make photocopies in ID card copy mode, or use this function only when necessary.

Preparation for copying an ID card

To always make photocopies in ID card copy mode:

1.Configure the machine's default [Reduce/Enlarge] setting. For details, see p.253 "Copy Settings".

To use this function for the current job only:

1.Press the [ID Card Copy] key before starting the current job.

For details, see p.166 "Copying Both Sides of an ID Card onto One Side of Paper".

Making 2-sided copies

You can make 2-sided copies by copying single-sided documents onto the front and back sides of the paper.

•This function is only available when the original is set in the ADF, not when it is set on the exposure glass.

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Feature Highlights

1

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Change the machine's default setting to apply 2-sided copying.

Preparation for making 2-sided copies

1.Configure the [2 Sided Copy] setting under copy settings For details, see p.169 "Making 2-sided Copies".

Sorting the output paper

When making multiple copies of multiple pages, you can configure the machine to sort the output pages into sets.

•This function is only available when the original is set in the ADF, not when it is set on the exposure glass.

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Preparation for sorting the output paper

1.Enable the [Sort] setting under copy settings. For details, see p.253 "Copy Settings".

Using the Machine as a Scanner

There are two scanning methods: scanning from the computer (TWAIN scanning) and scanning using the control panel.

Scanning from the computer

TWAIN scanning allows you to operate the machine from your computer and scan originals into your computer directly.

TWAIN scanning can be performed using a TWAIN-compliant application, such as Presto!

PageManager.

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1. Guide to the Machine

TWAIN scanning is available with both USB and network connections.

Scanning using the control panel

Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an 1 FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to

a USB flash disk (Scan to USB).

The Scan to E-mail, Scan to FTP, and Scan to Folder functions are available only through a network connection. No network connection is required for the Scan to USB function; you can send scanned files directly to a USB flash disk inserted into the front of the machine.

•The machine supports WIA scanning, an additional method of scanning originals from your computer, for USB connection. WIA scanning is possible if your computer is running Windows operating system and a WIA-compatible application. For more information, see the manual for your application.

Scanning from a computer

You can operate the machine from your computer and scan originals into your computer directly.

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Preparation for scanning from a computer with USB connection

1.Connect the machine to the computer using a USB cable, and install the scanner driver on the computer.

For details, see p.67 "Connecting with a Computer Using a USB Cable" and the instructions provided on the driver CD-ROM.

2.If a TWAIN-compliant application is not installed on the computer, install Presto! PageManager.

For details, see the instructions provided on the driver CD-ROM.

Preparation for scanning from a computer with network connection

1.Connect the machine to the network.

For details, see p.69 "Connecting with a Network Cable".

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