Quark QuarkCopyDesk - 9.5 User Guide

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A Guide to QuarkCopyDesk 9.5

CONTENTS

Contents

About this guide...............................................................................

9

What we're assuming about you............................................................................

9

Where to go for help..............................................................................................

9

Conventions..........................................................................................................

10

Technology note...................................................................................................

10

The user interface...........................................................................

11

Menus...................................................................................................................

11

QuarkCopyDesk menu (Mac OS only)...........................................................................

11

File menu.......................................................................................................................

12

Edit menu......................................................................................................................

12

Style menu.....................................................................................................................

14

Component menu.........................................................................................................

15

View menu.....................................................................................................................

16

Utilities menu.................................................................................................................

16

Window menu...............................................................................................................

17

Help menu ....................................................................................................................

18

Context menus......................................................................................................

19

Palettes.................................................................................................................

19

Measurements palette...................................................................................................

19

Style Sheets palette.......................................................................................................

20

Colors palette................................................................................................................

20

Lists palette...................................................................................................................

21

Glyphs palette...............................................................................................................

22

Picture Effects palette...................................................................................................

22

Palette groups and palette sets............................................................................

23

Splitting a window................................................................................................

24

Articles and components.................................................................

26

Understanding articles and components..............................................................

26

Reading order...............................................................................................................

26

Text components and pages.........................................................................................

27

Editing picture components..........................................................................................

27

Master components......................................................................................................

27

Templates......................................................................................................................

28

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QuarkCopyDesk lightweight file format........................................................................

28

Articles and QuarkXPress..............................................................................................

28

Working with articles............................................................................................

30

Creating articles............................................................................................................

30

Saving articles automatically.........................................................................................

31

Saving articles as templates..........................................................................................

32

Changing article setup..................................................................................................

32

Working with components....................................................................................

33

Creating components....................................................................................................

33

Controlling component properties................................................................................

33

Deleting components....................................................................................................

33

Navigating among components....................................................................................

34

Text and typography.......................................................................

35

Editing text...........................................................................................................

35

Importing and exporting text...............................................................................

35

Import/export filters......................................................................................................

36

Importing and exporting text with Unicode options.....................................................

36

Finding and changing text....................................................................................

37

Special character codes.................................................................................................

39

Checking spelling..................................................................................................

40

Auxiliary dictionaries.....................................................................................................

42

Counting words and characters............................................................................

42

Applying character attributes...............................................................................

43

Applying a font..............................................................................................................

43

Choosing a font size......................................................................................................

43

Applying type styles......................................................................................................

44

Applying color, shade, and opacity...............................................................................

44

Applying horizontal or vertical scale.............................................................................

45

Applying baseline shift..................................................................................................

45

Applying multiple character attributes..........................................................................

46

Applying paragraph attributes.............................................................................

46

Controlling alignment...................................................................................................

47

Controlling indentation.................................................................................................

47

Controlling leading........................................................................................................

48

Controlling space before and after paragraphs............................................................

49

Setting tabs...................................................................................................................

49

Controlling widow and orphan lines.............................................................................

49

Controlling hyphenation and justification.............................................................

50

Specifying hyphenation exceptions..............................................................................

51

Using discretionary hyphens.........................................................................................

51

Controlling kerning...............................................................................................

51

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Kerning manually...........................................................................................................

52

Kerning automatically....................................................................................................

52

Controlling tracking..............................................................................................

52

Tracking manually..........................................................................................................

53

Working with style sheets....................................................................................

53

Creating and editing paragraph style sheets................................................................

53

Creating and editing character style sheets..................................................................

56

Applying style sheets....................................................................................................

57

Appending style sheets.................................................................................................

58

Working with conditional styles............................................................................

58

Creating a conditional style...........................................................................................

60

Applying a conditional style..........................................................................................

63

Removing conditional styles..........................................................................................

63

Using conditional style markers.....................................................................................

64

Editing a conditional style.............................................................................................

65

Bullets and numbering..........................................................................................

65

Working with bullet styles.............................................................................................

66

Working with numbering styles.....................................................................................

67

Working with outline styles...........................................................................................

69

Bullets, numbering, outlines, and style sheets..............................................................

72

Controlling font usage..........................................................................................

73

Using text runaround............................................................................................

73

Running text around pictures........................................................................................

73

Fine-tuning a runaround path.......................................................................................

75

Editing a runaround path..............................................................................................

75

Working with text paths.......................................................................................

76

Creating drop caps...............................................................................................

76

Using anchored boxes...........................................................................................

77

Working with OpenType fonts.............................................................................

77

Applying OpenType styles............................................................................................

78

Using ligatures...............................................................................................................

80

Working with the Glyphs palette..........................................................................

80

Displaying invisible characters..............................................................................

82

Inserting special characters...................................................................................

82

Inserting spaces.............................................................................................................

82

Inserting other special characters..................................................................................

82

Specifying character language..............................................................................

82

Using font fallback................................................................................................

82

Working with font mapping rules.........................................................................

83

Working with hanging characters.........................................................................

83

Creating hanging character classes...............................................................................

85

Creating hanging character sets ..................................................................................

86

Applying hanging character sets...................................................................................

87

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CONTENTS

Color, opacity, and drop shadows..................................................

88

Working with colors..............................................................................................

88

The Colors palette.........................................................................................................

88

The Colors dialog box...................................................................................................

88

Creating a color.............................................................................................................

89

Editing a color...............................................................................................................

90

Duplicating a color........................................................................................................

90

Deleting a color.............................................................................................................

90

Importing colors from another article or project...........................................................

90

Changing all instances of one color to another color...................................................

90

Applying color and shade to text..................................................................................

91

Working with opacity............................................................................................

91

Pictures...........................................................................................

92

Understanding pictures.........................................................................................

92

Supported picture file types.................................................................................

93

Working with pictures...........................................................................................

94

Importing a picture........................................................................................................

94

Moving pictures.............................................................................................................

94

Resizing pictures............................................................................................................

94

Cropping pictures.........................................................................................................

94

Rotating and skewing pictures......................................................................................

95

Coloring and shading pictures......................................................................................

95

Flipping pictures............................................................................................................

95

Listing, verifying status of, and updating pictures.........................................................

95

Specifying background colors for pictures....................................................................

95

Maintaining picture attributes.......................................................................................

96

Working with clipping paths.................................................................................

96

Clipping path basics......................................................................................................

96

Creating clipping paths.................................................................................................

97

Using embedded clipping paths...................................................................................

97

Working with alpha masks....................................................................................

97

Working with PSD pictures...................................................................................

98

Preparing PSD files........................................................................................................

99

Working with PSD layers...............................................................................................

99

Working with PSD channels.........................................................................................

100

Working with PSD paths..............................................................................................

101

Printing with PSD Import.............................................................................................

101

Using picture effects...........................................................................................

102

Working with picture effects........................................................................................

102

Document construction.................................................................

105

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Working with lists...............................................................................................

105

Preparing for lists.........................................................................................................

105

Creating a list..............................................................................................................

106

Importing lists from another document.......................................................................

106

Navigating with lists....................................................................................................

106

Building lists................................................................................................................

107

Updating lists..............................................................................................................

107

Output...........................................................................................

109

Printing an article................................................................................................

109

Updating picture paths................................................................................................

109

Setting Print dialog box controls.................................................................................

109

Print dialog box...........................................................................................................

111

Exporting an article in PDF format.....................................................................

113

Working with output styles................................................................................

114

Views.............................................................................................

116

Switching between views...................................................................................

116

Working in WYSIWYG view................................................................................

116

Working in Galley view.......................................................................................

117

Working in Full Screen view................................................................................

118

Redline..........................................................................................

120

Tracking changes................................................................................................

120

Viewing tracked changes....................................................................................

121

Accepting and rejecting changes........................................................................

122

Notes.............................................................................................

123

Creating notes....................................................................................................

123

Working with notes............................................................................................

124

Opening and closing notes.........................................................................................

124

Showing and hiding notes...........................................................................................

124

Deleting notes.............................................................................................................

124

Converting between notes and text............................................................................

124

Viewing notes by author, date, name, or color...........................................................

125

Moving and resizing notes..........................................................................................

125

Printing notes..............................................................................................................

125

Notes in PDFs..............................................................................................................

125

Working with multiple languages..................................................

126

Applying a character language...........................................................................

126

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Changing the program language........................................................................

127

XTensions software.......................................................................

128

Working with XTensions modules.......................................................................

128

Installing XTensions modules......................................................................................

128

Enabling and disabling XTensions modules................................................................

128

Working with XTensions sets.......................................................................................

129

XTensions module overview...............................................................................

129

Type Tricks..........................................................................................................

130

Make Fraction..............................................................................................................

130

Make Price...................................................................................................................

131

Word Space Tracking..................................................................................................

131

Line Check...................................................................................................................

132

Custom Underline.......................................................................................................

132

DejaVu XTensions software................................................................................

132

Multiple Article XTensions software...................................................................

133

Installing Multiple Article XTensions software.............................................................

133

Using Multiple Article XTensions software..................................................................

133

Exporting articles.........................................................................................................

135

QCDImportFilter XTensions software................................................................

137

Word 6–2000 Filter.............................................................................................

137

WordPerfect Filter .............................................................................................

137

Output Enhancements...................................................................

138

Output Profiles...................................................................................................

138

Creating an Output Profile for a printer......................................................................

138

Creating an Output Profile for PDF output.................................................................

146

Creating an Output Profile for an article XML file.......................................................

155

Executing an Output Profile........................................................................................

160

Output Profile Groups........................................................................................

161

Creating an Output Profile Group...............................................................................

161

Executing an Output Profile Group.............................................................................

163

Placeholders........................................................................................................

164

Placeholder syntax......................................................................................................

164

Getting a substring of a placeholder value.................................................................

164

Formatting placeholder output...................................................................................

166

Placeholder reference.................................................................................................

166

Preferences...................................................................................

170

Understanding preferences................................................................................

170

What's in the QuarkCopyDesk preferences files.........................................................

170

Changes to QuarkCopyDesk preferences...................................................................

171

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CONTENTS

Application preferences......................................................................................

172

Preferences — Application — General.......................................................................

172

Preferences — Application — WYSIWYG View...........................................................

172

Preferences — Application — Galley/FullScreen View...............................................

172

Preferences — Application — Characteristics.............................................................

173

Preferences — Application — Input Settings..............................................................

174

Preferences — Application — Font Fallback...............................................................

174

Preferences — Application — Undo...........................................................................

175

Preferences — Application — Open and Save...........................................................

175

Preferences — Application — XTensions Manager....................................................

176

Preferences — Application — Fonts...........................................................................

176

Preferences — Application — File List........................................................................

176

Preferences — Application — Default Path................................................................

177

Preferences — Application — EPS..............................................................................

177

Preferences — Application — Full Res Preview..........................................................

177

Preferences — Application — Notes..........................................................................

177

Preferences — Application — PSD Import..................................................................

178

Preferences — Application — PDF.............................................................................

178

Preferences — Application — Redline........................................................................

178

Preferences — Application — SpellCheck..................................................................

179

Preferences — Application — Fraction/Price..............................................................

180

Article preferences.............................................................................................

180

Preferences — Article — General...............................................................................

180

Preferences — Print Layout/Default Article — General..............................................

181

Preferences — Print Layout/Default Article — Measurements....................................

181

Preferences — Print Layout/Default Article — Paragraph...........................................

181

Preferences — Print Layout/Default Article — Character............................................

183

Preferences — Print Layout/Default Article — Guides and Grid.................................

184

Legal notices.................................................................................

186

viii | A GUIDE TO QUARKCOPYDESK 9.5

ABOUT THIS GUIDE

About this guide

You do not need to read the QuarkCopyDesk® documentation from beginning to end. Instead, use this guide to quickly look up information, find out what you need to know, and get on with your work.

What we're assuming about you

In writing this guide, we assume that you are familiar with your computer and know how to:

Launch an application

Open, save, and close files

Use menus, dialog boxes, and palettes

Work within a networked computing environment

Use the mouse, keyboard commands, and modifier keys

Consult the documentation provided with your computer or other resources if you need more information in any of these areas.

Where to go for help

If you're new to QuarkCopyDesk, or if you want to explore one of its other longstanding features, consult the following resources:

A Guide to QuarkCopyDesk

QuarkCopyDesk Help

Third-party books

General books about desktop publishing

If your issues are at the system level — saving files, moving files, activating fonts, for example — consult the documentation resources provided with your computer.

A GUIDE TO QUARKCOPYDESK 9.5 | 9

ABOUT THIS GUIDE

Conventions

Formatting conventions highlight information to help you quickly find what you need.

Bold type style: The names of all dialog boxes, fields, and other controls are set in bold type. For example: "Click OK."

References: In descriptions of features, parenthetical references guide you in accessing those features. For example: "The Find/Change dialog box (Edit menu) lets you find and replace text."

Arrows: You will often see arrows (>), which map out the menu path to a feature. For example: "Choose Edit > Style Sheets to display the Style Sheets dialog box."

Icons: Although many tools and buttons are referenced by name, which you can see by displaying ToolTips, in some cases icons are shown for easy identification. For example, "Click the button on the Measurements palette to center text."

Cross-platform issues: This application is quite consistent across operating systems. However, some labels, buttons, key combinations, and other aspects of the application must differ between Mac OS® and Windows® because of user interface conventions or other factors. In such cases, both the Mac OS and Windows versions are presented, separated by a slash, with the Mac OS version presented first. For example, if the Mac OS version of a button is labeled Select, and the Windows version is labeled Browse, you are directed to "Click Select/Browse." More complex cross-platform differences are mentioned in notes or parenthetical statements.

Technology note

Quark developed QuarkCopyDesk for Mac OS and Windows to give publishers control over typography, color, and collaboration, particularly with content in QuarkXPress® projects. In addition to unique typographic controls, QuarkCopyDesk offers comprehensive font management with TrueType®, OpenType®, and Unicode® support. Designers can use PANTONE® (the PANTONE MATCHING SYSTEM®), Trumatch®, Focoltone®, DIC®, and Toyo to add color to articles.

You can import files from applications such as Microsoft® Word, WordPerfect®, Adobe® Illustrator®, and Adobe Photoshop®. You can output content as PostScript® or in PDF format for Adobe Acrobat® Reader®. Using features such as Composition Zones®, you can be sure that multiple people share specifications to produce consistent publications, even while working on a single publication simultaneously.

The QuarkCopyDesk software architecture lets you and software developers expand publishing capability. Through XTensions® software technology, third-party developers can create custom modules for QuarkCopyDesk. QuarkXTensions® (Quark® XTensions software) also provide a modular approach for meeting your particular publishing needs. And if you can write AppleScript® scripts, you can use this scripting language from Apple® to automate many QuarkCopyDesk activities.

10 | A GUIDE TO QUARKCOPYDESK 9.5

THE USER INTERFACE

The user interface

Skimming through the QuarkCopyDesk user interface, you will find that many commands are familiar or self-explanatory. Once you become familiar with QuarkCopyDesk menus and dialog boxes, you will discover that keyboard commands and palettes offer convenient access to features that you can also access through menus.

Menus

The topics below describe the menus and menu items available in QuarkCopyDesk.

QuarkCopyDesk menu (Mac OS only)

The QuarkCopyDesk menu is a part of QuarkCopyDesk for Mac OS X. This menu contains the same commands as in the application menu for other Mac OS X applications — to hide or show QuarkCopyDesk and other applications, to access preferences, and to quit QuarkCopyDesk. This menu includes the following commands:

About QuarkCopyDesk: Use this command to display information about QuarkCopyDesk such as the version number.

Edit License Code: Use this command to change the validation code of an installed copy of QuarkCopyDesk. By changing this code, you can change a Test Drive version (formerly called "evaluation copy") of QuarkCopyDesk into a fully functional version, change the languages supported by the user interface, or change QuarkCopyDesk into a Plus edition.

Transfer QuarkCopyDesk License: Use this command to deactivate QuarkCopyDesk on one computer so that you can activate it on a different computer. Available only when QuarkCopyDesk has been activated. This option displays only if you have installed with a validation code that requires activation.

Activate QuarkCopyDesk: Use this command to activate QuarkCopyDesk on your computer. Available only when QuarkCopyDesk is running in demo mode. This option displays only if you have installed with a validation code that requires activation.

Check for Updates: Use this command to check for updates to QuarkCopyDesk

Quark Update Settings: Use this command to configure automatic update settings.

Preferences: Lets you modify default values and settings. For more information, see "Preferences."

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THE USER INTERFACE

Quit QuarkCopyDesk: Exits the application.

File menu

The File menu enables you to manipulate electronic files in many ways, including the ability to create, open, print, and save. This menu includes the following commands:

New: Use the submenu to create an article.

Open: Use this option to open article files.

Close: Closes the active article.

Save: Use this option to save the active article.

Save As: Use this option to save a copy of the active article.

Revert to Saved: Returns the active article to the state it was in when it was last saved.

Import: Use this option to import text or a picture into a component. If you import text into a picture component, the picture component changes to a text component. If you import a picture into a text component, the component changes into a picture component.

Save Text: Use this option to save the text of a text component in a text-based format (such as Microsoft Word).

Append: Use this option to append style sheets, colors, and a variety of other types of resources from another file.

PDF: Use this option to create a PDF from the active article (see "Exporting an article in PDF format").

Print: Use this option to print the active file (see "Printing an article").

Output Profile Jobs: Use the options on this submenu to execute Output Profiles and Output Profile Groups. For more information, see "Output Enhancements."

Article Setup: Displays the Article Setup dialog box, which lets you set the page size and orientation, control whether the article uses facing pages, and create and configure the article's master components.

Exit (Windows only) : Use this option to exit the application.

Edit menu

The Edit menu includes the following commands:

Undo: Undoes the last action.

Redo: Redoes an undone action.

Cut: Cuts the selected content.

Copy: Copies the selected content to the clipboard.

Paste: Pastes the clipboard contents on the active page.

Paste Without Formatting: Pastes the clipboard contents as plain text.

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Clear/Delete: Deletes the active content.

Select All: Selects all content in the active box or text path.

Show Clipboard: Displays the contents of the clipboard.

Find/Change: Displays the Find/Change palette, which you can use to find and change text based on content, formatting, or both.

Preferences (Windows only): Lets you modify default values and settings. For more information, see "Preferences."

Style Sheets: Lets you add, edit, and delete style sheet definitions. For more information, see "Working with style sheets."

Conditional Styles: Lets you add, edit, and delete conditional styles. For more information, see "Working with conditional styles."

Colors: Lets you add, edit, and delete color definitions. For more information, see "Working with colors."

H&Js: Lets you add, edit, and delete H&J (hyphenation and justification) definitions. H&Js let you control how text breaks. For more information, see "Controlling hyphenation and justification."

Lists: Lets you add, edit, and delete list definitions. The Lists feature is a tool for automatically generating tables of contents and other types of listed content. For more information, see "Working with lists."

Dashes and Stripes: Lets you add, edit, and delete custom line patterns.

Hanging Characters: Lets you add, edit, and delete custom hanging character definitions. For more information, see "Working with hanging characters."

Bullet, Numbering, and Outline Styles: Lets you add, edit, and delete bullet, numbering, and outline styles. For more information, see "Bullets and numbering."

Output Styles: Lets you add, edit, and delete output style definitions. Output styles let you easily switch between different sets of output options. For more information, see "

Working with output styles."

Program Language (multi-language editions only): Lets you change the language of the user interface.

Note: Lets you insert, delete, and navigate between notes. For more information, see "Notes."

Output Profiles: Lets you add, edit, and delete Output Profiles. For more information, see "Output Enhancements."

Output Profile Groups: Lets you add, edit, and delete Output Profile Groups. For more information, see "Output Enhancements."

Underline Styles: Lets you access and modify underline styles.

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THE USER INTERFACE

Style menu

The Style menu changes depending on whether a text component or a picture component is active.

Style menu for text

The Style menu for text includes commands for specifying character attributes and paragraph formats. This menu includes the following commands:

Font: Lets you change the font of selected text.

Size: Lets you change the size of selected text.

Type Style: Lets you apply type styles such as bold, italic, and underline to selected text.

Change Case: Lets you change case of selected text to uppercase, lower case, or title case.

Color: Lets you change the color of selected text.

Shade: Lets you set the tint of an applied color.

Opacity: Lets you control the transparency of selected text.

Horizontal/Vertical Scale: Lets you stretch selected text horizontally or vertically.

Kern/Track: When the text insertion point is between two characters, Kern lets you control the spacing between those characters. When text is selected, Track lets you control the spacing between all selected characters.

Baseline Shift: Lets you move selected text up or down in relation to the baseline without changing line spacing.

Character: Displays the Character Attributes dialog box, which lets you control every aspect of character formatting for selected text.

Character Style Sheets: Lets you apply character style sheets to selected text.

Alignment: Lets you align active paragraphs to the left, right, or center. Also lets you justify or force-justify selected paragraphs.

Leading: Lets you change the line spacing of selected paragraphs.

Formats: Displays the Paragraph Attributes dialog box, which lets you control every aspect of paragraph formatting for selected text.

Tabs: Lets you set tab stops for selected paragraphs.

Rules: Lets you create automatic lines above and below selected paragraphs.

Paragraph Style Sheets: Lets you apply paragraph style sheets to selected text.

Update Style Sheet: Lets you update a character or paragraph style sheet definition based on local changes to the applied style sheet.

Bullets and Numbers: Lets you apply and remove bullet, numbering, and outline styles.

Increase Indent: Lets you increase the indent level of a paragraph that has an outline style applied to it.

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Decrease Indent: Lets you decrease the indent level of a paragraph that has an outline style applied to it.

Flip Horizontal: Lets you flip selected text horizontally.

Flip Vertical: Lets you flip selected text vertically.

Underline Styles: Lets you modify and apply an underline style to selected text.

Style menu for pictures

The Style menu for pictures includes commands for formatting and editing pictures. This menu includes the following commands:

Picture: Displays the Modify dialog box, which lets you control a variety of picture attributes. For more information, see "Working with pictures."

Invert/Negative: Applies a negative or inverse effect to a selected picture. The command name is Negative when you select a CMYK picture.

Scale Picture: Lets you change the scale of a picture within a picture component.

Rotate Picture: Lets you rotate a picture within a picture component.

Flip Horizontal: Flips the selected picture horizontally.

Flip Vertical: Flips the selected picture vertically.

Center Picture: Centers the selected picture in its picture box.

Stretch Picture To Fill Box: Reduces or enlarges the selected picture horizontally and vertically to fill its picture box.

Scale Picture To Box: Reduces or enlarges the selected picture proportionately to fill its picture box.

Reset Picture: Resets the picture in the active picture component to its default scale, skew, and rotation.

Picture Effects: Displays a submenu that lets you apply picture adjustments and filters to the selected picture.

Halftone: Lets you apply a halftone screen pattern to a selected grayscale picture.

Component menu

The Component menu includes commands for adding, deleting, and modifying article components. This menu includes the following commands:

New: Lets you add a component to the active article.

Properties: Lets you control the properties of the active component, including the component's name.

Delete: Lets you delete the active component from the active article.

Expand All: In Galley view and Full Screen view, expands all components in the active article.

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Collapse All: In Galley view and Full Screen view, collapses all components in the active article.

In addition, this menu includes an item for every component in the active article. You can use these menu items to easily switch between components when in WYSIWYG view.

View menu

The View menu gives you options for viewing articles. This menu includes the following commands:

WYSIWYG: Lets you switch to the WYSIWYG view mode. This view mode is useful for viewing the page as it will appear at output. Options on this submenu let you choose a magnification at which to view the article.

Galley View: Lets you switch to the Galley view mode. This view mode is useful for editing text and checking line breaks.

Full Screen View: Lets you switch to the Full Screen view mode. This view mode is optimized for editing text.

Page: The options on this submenu let you navigate between pages in the active article.

Guides: Displays or hides page guides.

Page Grids: Displays nonprinting gridlines applied to pages.

Text Box Grids: Displays nonprinting gridlines applied to text boxes.

Invisibles: Displays or hides invisible characters.

Show Notes/Hide Notes: Displays and hides notes.

Spread Picture: Displays or hides page elements (such as pictures or lines) for an active article in WYSIWYG view when the article includes page pictures.

Full Res Previews: Displays full-resolution pictures on screen using the picture files' full resolution. You can scale or magnify image without pixilation.

Utilities menu

The Utilities menu includes the following commands:

Check Spelling: Use the submenu to display the Check Spelling palette to check the spelling of a word, a selection of text, a component, or an article.

Auxiliary Dictionary: Lets you specify an auxiliary dictionary for use in spell checking.

Edit Auxiliary: Lets you edit the auxiliary dictionary associated with the active layout.

Word And Character Count: Displays the Word and Character Count dialog box.

Insert Character: Lets you easily insert special characters, including special breaking and nonbreaking spaces.

Suggested Hyphenation: Displays the suggested hyphenation for the word containing the text insertion point.

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Hyphenation Exceptions: Lets you specify whether and how particular words should be hyphenated in the active article.

Usage: Lets you view and update the usage of fonts, pictures, QuarkVista effects, and Composition Zones that are linked to external data sources.

XTensions Manager: Lets you control which XTensions modules are loaded when the application is launched.

Font Mapping: Lets you create and edit rules for substituting a new font for a font that is requested by a project but which is not installed on your computer.

Component Status: Lets you view the status of required software components.

PPD Manager: Lets you control which PostScript Printer Description files (PPDs) are loaded in the Print dialog box.

Convert Project Language: Lets you convert all of the characters in the active article that use a particular character language to a different character language.

Redline: Use the submenu to turn automatic tracking and highlighting on and off. You can also use this submenu to display the Redline palette.

Remove Manual Kerning: Lets you remove all manual kerning applied between characters, or remove kerning from a kerning pair.

Line Check: Displays a submenu that lets you find widows, orphans, loosely justified lines, lines that end with a hyphen, and overflow situations.

Convert Old Underlines: Converts all underlines in the active text chain from QuarkXPress 3.x (Stars & Stripes) format to Type Tricks format.

Check Out License/Check In License: Displays only if you have installed the application for use with Quark License Administrator (QLA). Lets you check licenses in and out.

Window menu

The Window menu enables you to control the on-screen display of open windows and palettes. This menu includes the following commands:

New Window: Displays the active project in a new window. You can then view different parts of the project in each window.

Split Window: Splits the project window into two parts. You can then view different parts of the project in each part of the window.

Bring All to Front (Mac OS only): Positions and displays all open windows.

Tile (Mac OS only): Tiles all open windows horizontally to fit on the screen.

Tile Horizontally (Windows only): Tiles all open windows horizontally to fit on the screen.

Stack (Mac OS only): Layers multiple open projects so just a portion of each project's menu bar displays.

Tile Vertically (Windows only): Tiles all open windows vertically to fit on the screen.

Measurements: Displays and hides the Measurements palette.

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Style Sheets: Displays and hides the Style Sheets palette.

Conditional Styles: Displays the Conditional Styles palette. For more information, see "Working with conditional styles."

Colors: Displays and hides the Colors palette.

Lists: Displays and hides the Lists palette.

Redline: Displays and hides the Redline palette.

Glyphs: Displays and hides the Glyphs palette.

Picture Effects: Displays and hides the Picture Effects palette.

PSD Import: Displays and hides the PSD Import palette.

Palette Sets: Use the submenu to store and recall arrangements of palettes.

In addition, this menu includes an item for every open window. You can use these menu items to easily switch between windows.

Help menu

The Help menu provides access to the online help. This menu includes the following commands:

Help Topics (Mac OS only): Use this command to display the online help.

Contents (Windows only): Use this option to view the Contents tab of the Help window.

Search (Windows only):Use this option to view the Search tab of the Help window.

Index (Windows only): Use this option to view the Index tab of the Help window.

Transfer QuarkCopyDesk License (Windows only): Use this option to transfer your license to another computer.

About QuarkCopyDesk (Windows only): Use this command to display information about QuarkCopyDesk, such as the version number.

Edit License Code (Windows only): Use this command to change the validation code of an installed copy of QuarkCopyDesk. By changing this code, you can change a Test Drive version (formerly called "evaluation copy") of QuarkCopyDesk into a fully functional version, change the languages supported by the user interface, or change QuarkCopyDesk into a Plus edition.

Check for Updates (Windows only): Use this command to check for updates to QuarkCopyDesk.

Quark Update Settings (Windows only): Use this command to configure automatic update settings.

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Context menus

QuarkCopyDesk offers a wide variety of functionality through context menus. To display a context menu, Control+click (Mac OS) or right-click in text, on a picture, or on a palette.

Palettes

To open or display a palette, check the palette name in the Window menu.

To close an open palette, click the close box in the upper-left corner of the palette, uncheck the palette name in the Window menu, or use the appropriate keyboard equivalent.

Measurements palette

You can use the Measurements palette to access many of the commands available through dialog boxes.

The controls available on this palette change depending on what kind of item is selected in the layout. When a text component with corresponding geometry is selected, the Measurements palette displays the following tabs:

Classic tab: Contains often-used controls. Displays differently for text and picture components.

Character tab: Contains controls from the Character Attributes dialog box (Style > Character).

Paragraph tab: Contains controls from the Formats tab of the Paragraph Attributes dialog box (Style > Formats).

Tabs tab: Contains controls from the Tabs tab of the Paragraph Attributes dialog box.

This version of the Measurements palette displays when a text component is active.

When a picture component is selected, the Measurements palette displays the following tabs:

Classic tab: Contains often-used controls. Displays differently for text and picture components.

Clipping tab: Contains controls from the Clipping tab of the Modify dialog box.

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This version of the Measurements palette displays when a picture component is active.

Both versions of the palette let you switch among Full Screen, Galley, and WYSIWYG view using the buttons on the left end.

Style Sheets palette

The Style Sheets palette (Window > Show Style Sheets) enables you to apply character and paragraph style sheets by clicking style sheet names. The buttons at the top of each section of this palette let you create, edit, duplicate, update, and delete style sheets.

A plus sign next to a style sheet indicates that local formatting has been applied.

The Style Sheets palette lets you view and apply paragraph and character style sheets.

Colors palette

The Colors palette lets you view and apply colors defined in the active article. The buttons at the top of this palette let you create, edit, and delete colors.

Users create colors through the Colors dialog box (Edit > Colors). For more information, see "Working with colors."

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The Colors palette lets you view and apply colors.

Lists palette

The Lists palette helps you view and generate lists. This feature is useful for creating things like tables of contents. You can create lists in the Lists dialog box (Edit > Lists).

The List Name drop-down menu lets you choose from among the lists defined in the active project and the Update button lets you refresh the list currently displayed in the palette.

The Find button enables you to locate items in the Lists palette. You can also navigate to a word or heading by simply double-clicking it in the palette.

The Build button lets you insert the active list into the active text chain. If the list already exists in the story, you can update it rather than inserting another copy. The Format As style sheets for the list are applied automatically.

The Lists palette lets you create things like tables of contents

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Glyphs palette

The Glyphs palette gives you easy access to every character in each font on your computer. You can display all characters in the selected font or narrow down the selection by choosing an option from the second drop-down menu. You can add characters to a story by double-clicking them. Using the Favorite Glyphs area at the bottom of the palette, you can store often-used characters for easy access.

The Glyphs palette gives you easy access to every character in every font.

Picture Effects palette

The Picture Effects palette lets you apply effects such as sharpening and contrast adjustment to pictures. This palette displays only when QuarkVista XTensions software is installed. For more information, see "Using picture effects."

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The Picture Effects palette lets you apply various visual effects to pictures in the layout.

Palette groups and palette sets

QuarkCopyDesk offers two features that help you to manage palettes: palette groups and palette sets.

Using palette groups

The Palette Groups feature lets you combine several palettes into one.

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This palette group shows the Style Sheets, Colors, and Lists palettes attached as one, which economizes space while providing easy access to functions.

To attach a palette to a palette group, Control+click/right-click the title bar of a palette group and choose an unchecked palette name. When you attach a palette that is already displayed, the palette moves to become part of the palette group. To detach a palette from a palette group, Control+click/right-click the palette name and choose Detach [palette name].

Using palette sets

The Palette Sets feature lets you store and recall the position and status of all open palettes and libraries, so that you can easily switch between different palette configurations.

To create a palette set, first display all of the palettes you will need for a particular task and hide all other palettes. Then choose Window > Palette Sets > Save Palette Set As to display the Save Palette Set As dialog box, enter a name, and optionally assign a key command.

To retrieve a palette set, choose Window > Palette Sets > [name of palette set] or press the keyboard combination for that palette set.

Splitting a window

By splitting a window into two or more panes, you can display multiple views of one article at the same time, and you can see changes in all panes simultaneously. You can even use

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different view modes in each pane, and see your edits in one pane and update in the other pane in real time. You can split multiple views horizontally or vertically within a window.

By splitting a window, you can view your work at different magnifications at the same time.

There are three ways to split a window:

Choose Window > Split Window > Horizontal or Window > Split Window > Vertical.

Click the split bar to the right of the scroll bar (for a vertical split) or at the top of the scroll bar (for a horizontal split).

Click the split-screen icons in the layout controls bar at the bottom of the project window.

Once a window has been split, you can change the width and height of the split by dragging the bars between the splits.

To remove splits from a window, use one of the following techniques:

Choose Window > Split Window > Remove All.

Drag a split bar to the side of the window.

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Articles and components

Articles and components are the basic building blocks that you work with in

QuarkCopyDesk. This topic describes both in detail.

Understanding articles and components

An article is the main format used by QuarkCopyDesk. Each article consists of one or more components, and each component is an independent text flow or picture. When you select a text component in QuarkCopyDesk, you can edit and apply formatting to the text in that component. When you select a picture component in QuarkCopyDesk, you can crop, scale, rotate, and even perform image-editing operations on the picture in that component.

One way to create an article is to simply choose File > New > Article in QuarkCopyDesk, and then add the components you need. (You can create a component by choosing Component > New.) You can also create an article in a QuarkXPress project by adding text and picture boxes to an article icon in an Article palette in QuarkXPress, or by creating a reflow article (for more information, see "Working with Reflow view" in A Guide to QuarkXPress).

There are two ways to open an article that was created in QuarkXPress. One way is to export the article from QuarkXPress as an article file and then open the article file in QuarkCopyDesk (for more information, see "Multiple Article XTensions software"). The other way is to simply open the QuarkXPress project file in QuarkCopyDesk. Whichever method you use, the stories in the QuarkXPress article's text boxes become text components and the picture boxes in the article become picture components.

You can also import content from an article's components in QuarkXPress. You can import the contents of a text component into a text box, and you can import the contents of a picture component into a picture box.

Reading order

Components in an article occur in a particular reading order — the order in which the components should be viewed, regardless of how they're physically arranged — which you can change if you need to. Every component also has a name, so you can descriptively label your components. For example, you might name the first component in a story

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"Headline," the second text component "Story," the following picture component "Photo," and the last text component "Caption."

Text components and pages

Each text component can be viewed and edited as a series of one or more pages. If you add content until a page overflows, QuarkCopyDesk creates another page. If you delete a page of content, QuarkCopyDesk automatically deletes the empty page from the component.

You can import a variety of types of documents into a text component, including Microsoft Word files and articles saved by versions 7.x and later of QuarkCopyDesk. You can also export text from an article in most of these formats.

Editing picture components

Among the ways QuarkCopyDesk lets you edit pictures are the following:

Rotating

Scaling

Cropping

Applying picture effects (including Brightness/Contrast, Blur, Despeckle, and others)

Picture editing must be done in WYSIWYG view. Pictures can only be viewed in Full Screen and Galley views.

Master components

Each component is based on a master component. A master component is the equivalent of a master page in QuarkXPress; it dictates the properties of components you create from it. For example, if you create a text component from a master text component that has particular margin, column, and gutter values, then the text component inherits those margin, column, and gutter values.

When you create a QuarkCopyDesk article from scratch, QuarkCopyDesk uses the first master text component to create a single text component. If you create a component, and multiple master components of that type are available, you must choose which master component you want to use.

If you change a master component (File > Article Setup), the change affects all components that are based on that master component. This includes changes to the margin guides, number of columns, and column guides.

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The Article Setup dialog box lets you work with master components.

Master components and QuarkXPress

When you open a QuarkXPress project in QuarkCopyDesk, that project's master pages become master components. Any items on such master pages are ignored; only the text-related specifications of the page (such as margin, column, and gutter values) are used.

Templates

A template is a locked article that you can use to create articles that have pre-existing components or content. You can save any article as a template. To create an article from a template file, double-click the file's icon or choose File > New from Template in QuarkCopyDesk and then select the template file.

QuarkCopyDesk lightweight file format

In addition to its native file format, QuarkCopyDesk lets you open and save files in a lightweight file format. This format can be useful in situations where file size is an issue. Where the QuarkCopyDesk format includes all content in a project, the lightweight file format includes only those items that a QuarkCopyDesk user is supposed to work on. The lightweight file format can also contain a page picture to show what the layout looks like, either within the article file or as a separate file.

Articles and QuarkXPress

The QuarkCopyDesk file format is based on the QuarkXPress file format. Consequently, you can open a QuarkXPress project in QuarkCopyDesk. You cannot open a QuarkCopyDesk article in QuarkXPress, but you can import the contents of an article's components into text boxes and picture boxes.

A QuarkXPress project can contain items that have been marked as articles. To create articles in QuarkXPress, you must have the Multiple Articles XTensions module loaded. After you have created articles in QuarkXPress, you can either open the project file in

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QuarkCopyDesk or export the articles as article files (in either the QuarkCopyDesk file format or the QuarkCopyDesk lightweight file format).

When you open a QuarkXPress project in QuarkCopyDesk:

If the project contains an article, QuarkCopyDesk lets you edit the contents of the components in that article. Non-article content is displayed if you are in WYSIWYG view, but it cannot be edited.

If the project contains more than one article, QuarkCopyDesk displays a dialog box and asks you to choose one of the articles.

If the project does not contain articles, and all of its layouts are Print layouts, you can view the contents of the project's layouts but you cannot edit them. (Use the tabs at the bottom of the article window to navigate between layouts.)

If the layout contains more than one layer, all items on all visible layers are available in QuarkCopyDesk. There is no such thing as switching between layers in QuarkCopyDesk; all components from every visible layer are available at all times. QuarkCopyDesk keeps track of which items are on which layers internally, though, so if you edit such an article in QuarkCopyDesk and then open the project in QuarkXPress, all items remain on the layers where they were.

Components on layers that are suppressed cannot be printed from QuarkCopyDesk.

WYSIWYG view

QuarkCopyDesk gives you three ways to look at the components in an article: Full Screen view, Galley view, and WYSIWYG view. Full Screen view and Galley view are designed to let you concentrate on the text, and WYSIWYG view is designed to show you what the text looks like in the context of the layout.

When you use WYSIWYG view, you see a visual representation of the actual layout. You can identify the components that are included in an article by their colored outline. Items from the layout that are not included in the article are neither selectable nor editable.

WYSIWYG view is relevant only to QuarkXPress projects that contain articles and articles that were exported from QuarkXPress layouts.

Overset and underset

If a text story in a QuarkXPress text box is too long, the box overflows and the last part of the text does not display. (There are exceptions to this rule, but this is a common scenario.) The portion of text that does not display in this scenario is called overset. If there is not enough text to fill the space available, this is called underset. Copyfitting is the process of working with text until it fits the available space.

If you are working in WYSIWYG mode, an overset occurs when the last text box in a chain overflows and new pages are created at the end of the article. In Galley view and Full Screen view, the Measurements palette includes a Depth field that indicates when text is underset, fit, and overset. Galley view and Full Screen view also include special characters that

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indicate column breaks, page breaks, and overset. (Keep in mind: Overset can only occur in an article that was created in QuarkXPress.)

Picture components

In WYSIWYG mode, pictures display as they display in the source layout. In Full Screen view and Galley view, QuarkCopyDesk displays cropped views of pictures.

Technically there is no such thing as overset and underset for pictures. However, in QuarkXPress you can specify effective resolution requirements for various types of pictures, and QuarkCopyDesk will alert you if the picture in a picture component does not adhere to those requirements. (Effective resolution is the resolution at which a picture will be imaged; it is equal to resolution divided by scaling.)

Geometry

The shapes and positions of items in a QuarkXPress layout are collectively referred to as geometry. A layout's geometry is, essentially, the collection of boxes and lines in that layout.

When you open an article exported from QuarkXPress in QuarkCopyDesk, QuarkCopyDesk displays the layout's geometry in WYSIWYG view. Text boxes that are designated as part of the article display as text components, and picture boxes that are part of the article display as picture components. You can edit the contents of components that are part of the article in QuarkCopyDesk, but you cannot edit the geometry of the layout.

Anchored boxes

In QuarkXPress, you can paste a box into a text story so that it flows along with the text like a character. Such a box is called an anchored box. You can work with the contents of an anchored box in QuarkCopyDesk, but you cannot create an anchored box in QuarkCopyDesk.

If you open a QuarkXPress project with an article that contains an anchored box, QuarkCopyDesk displays the anchored box inline. You can edit the contents of such a box in all three view modes.

If an article contains an anchored table, you can edit the contents of the table only in WYSIWYG view. An anchored table displays as an icon in Full Screen and Galley views.

Working with articles

An article is basically a container for components. You can open article files that were exported from QuarkXPress or create articles from scratch in QuarkCopyDesk.

Creating articles

When you create an article, you can choose whether the article will consist of single pages or of spreads with leftand right-facing pages. You also have the option to create up to 30 columns and specify the width between the columns.

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To create an article, choose File > New > Article (Command+/Ctrl+N). Use the controls in the New Article dialog box to configure your article.

To specify page size, choose an option from the Size drop-down menu. To create a custom-sized page, enter dimensions in the Width and Height fields.

To specify page orientation, click Portrait or Landscape.

Check Facing Pages to specify that the article contains both left-facing and right-facing pages. When you check Facing Pages the Left and Right fields in the Margin Guides area change to Inside and Outside.

To specify the position of the margin guides, enter values in the fields in the Margin Guides area.

To specify the number of columns on article pages and the spacing between them, enter values in the Columns and Gutter Width fields.

Use the New Article dialog box to set up an article.

Saving articles automatically

The Auto Save feature protects your work from power and system failures. When Auto Save is on, QuarkCopyDesk automatically records changes made to all articles and saves them to your article folder. Auto saves are performed at user-defined intervals (during idle time, if possible).

To turn on the Auto Save feature, display the Open and Save pane of the Preferences dialog box (Edit/QuarkCopyDesk menu), check Auto Save, and enter an interval in the minutes field

QuarkCopyDesk does not overwrite the original files until you choose File > Save. When you choose File > Save, the auto-saved version is deleted, and the interval starts again.

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Auto Save only works with saved articles. If you have an unnamed article that was never saved, it is not protected by Auto Save.

Recovering an Auto Saved article

To recover an auto-saved article after a system or power failure, choose File > Open and locate the article. Two files will be displayed in the dialog box: the original article and the auto-saved version. Open the original article; it will be combined with the auto-saved version as it is opened. When you open the article, an alert will display. Click OK to continue.

The auto-saved article retains changes made until the last auto save occurred. Depending on your auto save interval, you may have lost a few minutes of work. At this point, you can save the article with its auto-saved changes (File > Save), or you can reject the auto-saved changes and return to the last manually saved version of the article (File > Revert to Saved).

Saving articles as templates

A template is a preformatted article that is protected from overwriting. You should create templates for any articles that will use the same format and specifications. Templates should include all essential style sheets, colors, H&Js, and lists that will be used in articles based on the template.

To save an article as a template, choose File > Save As and choose Template from the Type drop-down menu. You can modify a template by saving it again with the Save as command (File menu).

Changing article setup

To change an article's size or orientation, control whether an article uses facing pages, or add or remove master components, choose File > Article Setup. The Article Setup dialog box displays.

You can use the Article Setup dialog box to control an article's attributes.

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Use the controls in the Page area to configure the article's size and orientation and indicate whether you want to use facing pages.

The controls in the Master Components area let you add, remove, and configure master components. To add a master component, click Add Single Master (for a single-sided master component) or Add Facing Master (for a facing-pages master component). To duplicate the selected master component, click Duplicate . To remove the selected master component, click Delete . To configure a master component, select it and click Edit ; the Edit Master Component dialog box displays. You can use this dialog box to specify the name, number of columns, and margin and gutter sizes for the master component.

The Edit Master Component dialog box lets you configure a master component.

Working with components

A component is an independent text flow or picture. A component in QuarkCopyDesk corresponds to a text chain or picture in QuarkXPress.

Creating components

When you create a component, you must create it from a master component.

To create a component, choose Component > New (Command+Option+C/Ctrl+Alt+C). The New Component dialog box is displayed. Enter up to 31 characters in the Name field and then click OK. The new component is immediately active. The components in the active article are listed at the bottom of the Component menu.

Controlling component properties

To rename the active component, change its type (Text or Picture), or change the master component on which it is based, choose Component > Properties.

Deleting components

To delete the active component in an active article, choose Component > Delete. Note that if an article contains only one component, you cannot delete that component.

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Navigating among components

The following shortcuts make it easy to navigate within an article.

To cycle to the previous page (in WSYIWYG view mode) or component (in Galley and Full Screen view modes), press Option+up arrow/Alt+up arrow.

To open a selected component in Galley and Full Screen view modes, press Option+right arrow/Alt+up right arrow.

To close an active component in Galley and Full Screen view modes, press Option+left arrow/Alt+up right arrow.

To change component order in Galley and Full Screen view modes, click on a component title bar and drag it to a new location.

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Text and typography

Text is an integral part of nearly every publication. QuarkCopyDesk lets you create and edit text directly in your publications or import text from most popular word processing applications. In addition to the standard text formatting and editing features, QuarkCopyDesk includes such features as finding and changing text and its attributes, spell checking, custom spelling dictionaries, and a font usage utility for making article-wide changes to text formatting.

Typography is the art of making the appearance of your text convey the tone or meaning of the content. QuarkCopyDesk lets you control the tone of your text by letting you adjust every facet of typography, including typefaces, type styles, leading, and spacing.

Editing text

When you type in a text component, the text is entered at the text insertion point, which is indicated by the blinking line. A story is all of the text in a text box. If a series of boxes is linked, all of the text in all of the boxes is a single story.

You can select text using multiple mouse clicks. A double-click selects the word containing the text insertion point; a triple-click selects the line containing the text insertion point; four clicks selects the entire paragraph containing the text insertion point; five clicks selects the entire story.

When you double-click to select a word and cut or copy it, the application looks at the context of the word and adds or deletes a space automatically as needed when you paste the word in its new location. This feature is referred to as Smart Space. If you want an accompanying punctuation mark included with the word you're selecting, double-click between the word and its adjacent punctuation.

Importing and exporting text

To import text, do one of the following:

Place the text insertion point where you want text to be inserted, and then choose File > Import. Check Convert Quotes option to convert double hyphens to em dashes and convert foot or inch marks to typesetter's apostrophes and quotation marks. Check Include

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Style Sheets to import style sheets from a Microsoft Word or WordPerfect file or convert "XPress Tags" to formatted text.

Drag a text file from the file system onto a text component.

Drag text from another application onto a text component.

Drag a text file from the file system onto a picture component and press Command/Ctrl to make the component accept the text.

Drag text from another application onto a picture component and press Command/Ctrl to make the component accept the text.

To export text, first either place the text insertion point in a text component (if you want to save all of the text in that component) or select the text you want to export. Then choose File > Save Text, choose an option from the Format pop-up menu, enter a name, choose a location, and then click Save.

To export in .docx format, choose Word Document from the Format drop-down menu. To export in .doc format, choose Microsoft Word 97/98/2000.

Import/export filters

XTensions software lets you import and export text in a variety of formats, including those described in this section.

Word 6–2000 filter

The Word 6–2000 Filter allows documents to be imported from, or exported to, the

Microsoft Word 97/98/2000 (Word 8) and .docx formats.

To avoid import problems, uncheck Allow fast saves (in the Save tab of the Options dialog box) in Microsoft Word or use the Save As command to create a copy of the Word file to be imported.

WordPerfect filter

The WordPerfect Filter allows documents to be imported from WordPerfect 3.0 and 3.1 (Mac OS) and WordPerfect 5.x and 6.x (Windows). The WordPerfect Filter also lets you save text in WordPerfect 6.0 format.

WordPerfect 3.1 for Mac OS can read WordPerfect 6.0 for Windows documents, so there is no WordPerfect 3.1 for Mac OS export option.

QCDImportFilter XTensions software

For more information, see "QCDImportFilter XTensions software."

Importing and exporting text with Unicode options

You can specify an encoding type when importing text and exporting text. The encoding type specifies the byte sequence used to represent each glyph in text. When working with

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international text or HTML text, you can choose the appropriate encoding to convert all the characters in the file to Unicode. The options work as follows:

The Import dialog box includes an Encoding drop-down menu when a plain text or "XPress Tags" text file is selected. The software attempts to determine the encoding of selected text files and apply an appropriate encoding type. You can, however, choose a different option for text.

The Save Text dialog box provides an Encoding drop-down menu when you're exporting text in plain text or "XPress Tags" format.

The Convert Quotes option continues to convert straight quotes to typesetter's quotation marks and double hyphens to em dashes.

Finding and changing text

The Find/Change palette (Edit menu) lets you perform standard search-and-replace operations. In addition, you can use this palette to:

Find and change using wild card characters: Command+Shift+?/Ctrl+Shift+?

Find and change text formatting, including style sheet, font, size, color, and type style (including OpenType styles)

Constrain find/change operations to a single component, or to an entire article

Find and change based on character language (see "Applying a character language")

Find and change ligatures

Find and change special characters (see "Special character codes")

Press Option/Alt to change the Find Next button to Find First. To search and replace based on formatting attributes, uncheck Ignore Attributes.

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Use the Find/Change dialog box to search for and replace text. To search and replace based on formatting attributes, uncheck Ignore Attributes.

The Find/Change feature works only with text components that have not been locked in QuarkXPress.

Special character codes

You can use special character codes to find/change special characters. You can also use these codes when creating conditional styles.

Code

Character

Tab

\t

New paragraph

\p

New line

\n

New column

\c

New box

\b

Backslash

\\

Punctuation space

\.

Flex space

\f

Discretionary hyphen*

\h

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Code

Character

Indent here

\i

Discretionary new line

\d

Em space

\m

En space

\e

3-per-Em space

\5

4-per-em space

\$

6-per-em space

\^

Figure space

\8

Hair space

\{

Thin space

\[

Zero width space

\z

Word joiner*

\j

Conditional style marker (Find/Change

\r

only)

 

*Not applicable in conditional styles.

Checking spelling

To check spelling, choose an option from the Utilities > Check Spelling submenu. The Check Spelling palette displays.

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Check Spelling palette

To change the scope of the spell check, choose an option from the Check drop-down menu. The options are Word, Selection, End Of Component, Component, or Article. To check spelling in locked text boxes, cells, and paths, check Search Locked Content. Spell checking always starts from the text insertion point.

To start a spell check, click Start. To start the spell check from the beginning of the active component, Shift+click Start.

To replace a misspelled word, type the correct spelling in the Replace With field or choose the correct word from the list, then click Replace. To replace all occurrences of the misspelled word, click Replace All.

To look up suggestions for the word in the Replace With field, click Look up.

To skip the selected word, click Skip.

To add the word in the Replace With field to an auxiliary dictionary, click Add. If no auxiliary dictionary is open, you can select or create one after you click Add. To add all suspect words to an open auxiliary dictionary, press Option+Shift/Alt+Shift and click Add All.

To close the Check Spelling palette, click Done.

You can click outside the Check Spelling palette and return to the palette to restart a spell check.

To reverse changes from the Check Spelling palette, choose Edit > Undo Text Change.

To display spell checking preferences, click Preferences. For more information, see "Preferences — Application — SpellCheck."

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Auxiliary dictionaries

To prevent a word from being flagged by the spell checker, create an auxiliary dictionary and add the word to that auxiliary dictionary. To create an auxiliary dictionary, choose Utilities > Auxiliary Dictionary, enter a name, and then click New. To add words to an auxiliary dictionary, choose Utilities > Edit Auxiliary.

Only one auxiliary dictionary at a time can be open for use with an article. An auxiliary dictionary remains associated with an article until you click Close in the Auxiliary Dictionary dialog box or until you open a different auxiliary dictionary.

Auxiliary dictionaries are saved as separate files on your hard drive. The path to an article's auxiliary dictionary is saved with the article, so if you move an open auxiliary dictionary to another folder or volume, the application will be unable to find it.

To create or open an auxiliary dictionary without closing the Check Spelling palette, click Add while a word you want to keep is highlighted.

To add all suspect words to an open auxiliary dictionary, press Option+Shift/Alt+Shift and click Add All.

Counting words and characters

To display a count of the words and characters in a component, choose Utilities > Word and Character Count.

Word and Character Count dialog box

The Word Count area displays the number of total and unique words in the story.

The Character Count area displays the total number of characters and specific language characters.

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Private Use Characters are unique characters specified within a range of the Unicode character set by individuals, organizations, and software vendors outside the ISO and Unicode Consortium.

Applying character attributes

QuarkCopyDesk lets you maintain precise, character-by-character control over text formatting.

Applying a font

To apply a font to selected text, do one of the following things:

Choose Style > Font and choose a font from the submenu.

Display the Character Attributes dialog box (Style > Character) and choose a font from the Font menu.

Choose a font from the Font drop-down menu in the Measurements palette.

Press Command+Option+Shift+M/Ctrl+Alt+Shift+M to jump directly to the font field in the Measurements palette, enter the first few characters of the font name until it is recognized, then press Return/Enter.

Your most recently used fonts display at the top of the font list.

To display font previews in font menus, check the Show in Font Menu box in the Fonts pane of the Preferences dialog box (QuarkCopyDesk/Edit menu). Press Shift to temporarily override this preference.

Choosing a font size

You can apply font sizes from 2 to 3456 points. To apply a size to selected text, do one of the following things:

Choose Style > Size and choose a point size from the submenu.

Click the arrow next to the current font size to display a list of point sizes, then either choose a size from the list or enter a new point size.

Use one of the keyboard commands below.

Mac OS

Increase 1 pt: Command+Option+Shift+>

Decrease 1 pt: Command+Option+Shift+<

Increase in preset range: Command+Shift+>

Decrease in preset range: Command+Shift+<

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Windows

Increase 1 pt: Ctrl+Alt+Shift+>

Decrease 1 pt: Ctrl+Alt+Shift+<

Increase in preset range: Ctrl+Shift+>

Decrease in preset range: Ctrl+Shift+<

Applying type styles

To apply a type style to selected text, do one of the following things:

Choose Style > Type Style and choose a type style from the submenu.

Choose Style > Character and click check boxes in the Type Style area.

Choose a type style from the Text Styles drop-down menu in the Measurements palette. Apply bold and italic type styles using the icons to the left of the Text Styles drop-down menu. To remove all styles from selected text, choose Remove All Styles from the Text Styles drop-down menu.

Intrinsic fonts are distinct font styles built into font families, such as “Times New Roman MT Std Bd” in the “Times New Roman MT Std” font family.

Simulated fonts are plain intrinsic fonts that have been modified to simulate bold, italic, or bold italic. When a font family does not include a bold or italic variation as a separate intrinsic font, you can apply the bold and italic type styles to allow your operating system to perform a transform to create a bold or italic rendition of the font. The result is a simulated font.

When you apply bold to a plain font, the application first tries to find an intrinsic bold version of the font, and then if it can't find such a font, it creates a simulated bold version of the font.

Warning icons identify simulated fonts in a layout because simulated fonts can cause output problems. Simulated fonts display with a warning icon in the Measurements palette, the Glyphs palette, the Character Attributes dialog box, the Style > Type Style submenu, the Edit Character Style Sheet dialog box, the Change To area of the Find/Change palette, the Fonts pane of the Usage dialog box (Utilities menu), the Replace Font dialog box accessible from the Usage dialog box, and the Character Attributes tab of the Rubi dialog box.

Applying color, shade, and opacity

To apply color, shade, and opacity to selected text, do one of the following things:

Choose options from the Style > Color, Style > Shade, and Style > Opacity submenus.

Display the Colors palette (Window > Show Colors), click a color, and then choose or enter Shade and Opacity values.

Use the color, shade, and opacity controls in the Measurements palette.

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Applying horizontal or vertical scale

To apply horizontal or vertical scaling to selected text, do one of the following things:

Choose Style > Horizontal/Vertical Scale, choose Horizontal or Vertical from the Scale drop-down menu, enter a value in the field, and then click OK.

Use one of the keyboard commands below. If a range of text is selected that has both horizontal and vertical scaling applied, the keyboard commands will increase or decrease the text accordingly.

You cannot apply horizontal and vertical scaling values simultaneously.

Mac OS

Condense 5%: Command+[

Expand 5%: Command+]

Condense 1%: Command+Option+[

Expand 1%: Command+Option+]

Windows

Condense 5%: Ctrl+[

Expand 5%: Ctrl+]

Condense 1%: Ctrl+Alt+[

Expand 1%: Ctrl+Alt+]

Applying baseline shift

You can place characters above or below their baseline without affecting paragraph spacing. A positive value raises the text; a negative value lowers the text. To apply baseline shift to selected text, do one of the following things:

Choose Style > Baseline Shift, enter a value in the Baseline Shift field, and then click

OK.

Use one of the keyboard commands below.

Mac OS

Down 1 pt: Command+Option+Shift+-

Up 1 pt: Command+Option++

Windows

Down 1 pt: Ctrl+Alt+Shift+9

Up 1 pt: Ctrl+Alt+Shift+0

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Applying multiple character attributes

You can view and edit all character attributes at one time using the Character Attributes dialog box (Style > Character).

Blank fields and gray check boxes in the Character Attributes dialog box indicate that multiple styles are applied to selected text. For example, if the Font field is blank, then more than one font is applied to the selected text.

If you enter a value in a blank field in the Character Attributes dialog box, that value will be applied to all the selected text. If you check or uncheck a gray check box, that style setting will be applied to or removed from all selected text.

Use the Character Attributes dialog box to format text.

Applying paragraph attributes

Paragraph attributes are formatting options that apply to a paragraph as a whole. They include alignment, indents, leading, and tab settings. To apply attributes to selected paragraphs, use the Paragraph Attributes dialog box (Style > Formats) or the

Measurements palette.

You can copy any applied paragraph formats from one paragraph to other paragraphs in the same box or text chain. To copy applied paragraph formats, select the paragraph or range of paragraphs that you want to change, then press Option+/Alt+Shift while clicking

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anywhere in the paragraph with the formats you want to copy. Copying paragraph formats in this way will not change any character attributes.

Controlling alignment

You can choose from five paragraph alignments: Left, Centered, Right, Justified, and Forced. The Forced option aligns all lines between the left and right indentations, like the Justified option, but also justifies the last line (if there is a return at the end of the paragraph).

To set the alignment of selected text, do one of the following things:

Choose an alignment from the Style > Alignment submenu.

Click an alignment icon in the Measurements palette.

Use one of the keyboard commands below.

Mac OS

Left : Command+Shift+L

Centered : Command+Shift+C

Right : Command+Shift+R

Justified :Command+Shift+J

Forced : Command+Option+J

Windows

Left : Ctrl+Shift+L

Centered : Ctrl+Shift+C

Right : Ctrl+Shift+R

Justified : Ctrl+Shift+J

Forced : Ctrl+Alt+Shift+J

Controlling indentation

To specify indents for selected paragraphs, use the Style > Alignment submenu or the

Paragraph Attributes dialog box (Style > Formats).

To specify how far a paragraph is indented from the left edge of a box or column, enter a value in the Left Indent field.

To specify how far the first line of a paragraph is indented from the Left Indent value, enter a value in the First Line field. Note that First Line indentation is relative to the Left Indent applied to a paragraph. For example, if you specify a Left Indent of .5", and a First Line indentation of .5", the first line will begin 1" from the left edge of the text box.

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To specify how far a paragraph is indented from the right edge of a box or column, enter a value in the Right Indent field. Click OK.

To create a hanging indentation, specify a positive Left Indent and a negative First Line indentation or drag the indentation icons on the column ruler. Use the Apply button in the Formats tab of the Paragraph Attributes dialog box (Style > Formats) to experiment with the hanging indentation.

In addition to setting hanging indents as a paragraph attribute, you can enter a special character that forces the indenting of all lines of text from that point to the next paragraph return. Press Command+\ (Mac OS) or Ctrl+\ (Windows) to enter a special Indent Here character. (The Indent Here character is an invisible character; to view invisible characters, choose View > Show Invisibles (Command+I/Ctrl+I.)

Controlling leading

Leading is a measure of line spacing — the distance between text baselines in paragraphs. When you specify a leading value, it is applied to all lines in selected paragraphs. You can specify leading by three methods:

Absolute leading sets the distance between baselines of text to a specific value, regardless of the size of characters on the lines. For example, if you specify an absolute leading value of 16 points for a paragraph, all baselines will be spaced 16 points apart. When specifying absolute leading, use a value that is the total vertical distance you want between text baselines.

Incremental auto leading combines a base amount of auto leading with an absolute value specified in the Leading field (Style menu). Incremental leading values must be preceded by a plus (+) or minus (–) sign.

Auto leading means the application uses the value in the Auto Leading field (QuarkCopyDesk /Edit > Preferences > Paragraph pane) to decide whether percentage-based or incremental auto leading occurs. The default — percentage-based — takes the base amount of auto leading and adds to it a fixed percentage of the largest font size on the upper line to determine the total amount of leading between an auto-leaded line and the line above it. The default value for percentage-based auto leading is 20%. To specify auto leading, enter auto in the Leading field.

To set the alignment of selected paragraphs, do one of the following things:

Choose Style > Leading, then enter an absolute leading value, an incremental leading value (preceded by a plus or minus sign), or auto in the Leading field.

Use the Leading controls in the Measurements palette.

Use one of the keyboard commands below.

Mac OS

Decrease 1 pt: Command+Shift+:

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Decrease .1 pt: Command+Option+Shift+:

Increase 1 pt: Command+Shift+"

Increase .1 pt: Command+Option+Shift+"

Windows

Decrease 1 pt: Ctrl+Shift+:

Decrease .1 pt: Ctrl+Alt+Shift+:

Increase 1 pt: Ctrl+Shift+"

Increase .1 pt: Ctrl+Alt+Shift+"

Controlling space before and after paragraphs

Space Before and Space After controls let you specify the amount of space before and after selected paragraphs.

To set the space before and after selected paragraphs, choose Style > Formats, then enter values in the Space Before or Space After fields.

Setting tabs

You can choose from six kinds of tab stops:

Left aligns text flush left on the tab stop.

Center aligns text centrally on that tab stop.

Right aligns text flush right on the tab stop.

Decimal aligns text on a decimal point (period).

Comma aligns text on a first comma.

Align On aligns text on any character you specify. When you select this tab, the Align On field displays. Select the existing entry, and enter the character to align on.

If you do not set custom tabs, the application sets default left-aligned tabs every half-inch.

To apply tabs to selected paragraphs, use the controls in the Tabs tab of the Paragraph Attributes dialog box (Style > Tabs).

Controlling widow and orphan lines

Widows and orphans are two kinds of typographically undesirable lines. Traditionally, a widow is defined as the last line of a paragraph that falls at the top of a column. An orphan is the first line of a paragraph that falls at the bottom of a column.

Using the Keep Lines Together feature, you can choose not to break paragraphs, so that if all the lines in a paragraph do not fit in a column or on a page, the whole paragraph will flow to the top of the next column or page. Alternatively, you can specify the number of lines that must be left at the bottom of a column or box, and at the top of the following

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column or box, when a paragraph is broken. Using the Keep with Next ¶ feature, you can keep a paragraph together with the paragraph that follows it. This lets you keep a subhead together with the paragraph that follows it, or keep other lines of text that logically go together from being separated.

It is common to specify Keep with Next ¶ for headline and subhead style sheets and specify Keep Lines Together (usually with Start and End parameters) for body text style sheets.

To turn the Keep Lines Together and Keep with Next ¶ features on or off for selected paragraphs, choose Style > Formats to display the Formats tab of the Paragraph Attributes dialog box, then check or uncheck Keep Lines Together and Keep with Next ¶.

Controlling hyphenation and justification

A hyphenation and justification (H&J) specification is a named package of settings for hyphenating words that go over the margin of a line of text and for justifying spaces between words and characters. You can apply H&Js to individual paragraphs, or you can associate an H&J with a paragraph style sheet. Use the Edit Hyphenation & Justification dialog box (Edit > H&Js > New) to control these settings.

The Edit Hyphenation & Justification dialog box

Auto Hyphenation: Specify whether automatic hyphenation is allowed.

Smallest Word: Specify the minimum number of characters a word must contain to allow hyphenation.

Minimum Before: Specify the minimum number of characters before a hyphen.

Minimum After: Specify the minimum number of characters after a hyphen.

Break Capitalized Words: Specify whether hyphenation of capitalized words is allowed.

Hyphens in a Row: Specify how many words can be hyphenated in consecutive line ends.

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