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User Manual
2
Dear Customer,
In buying this device you have chosen a quality product made by PHILIPS. Your device fulfils the most varied requirements for private use or in your office and business everyday.
Your machine is sold with a starter cartridge for a few test pages.
You can assign frequently dialled numbers to speed dial keys or short dialling numbers. These functions help you to call these numbers quickly.
The built-in answering machine (depending on the model) stores up to 14 minutes of messages. You can record internal and external voice messages (= memos). Using remote message retrieval, you can call new messages from each telephone.
You can send fax messages in different resolutions to one or more recipients. You can also poll faxes and prepare documents for polling.
Select the resolution for text and photo in order to copy documents with your machine. You can also create multiple copies.
You can send SMS messages from your machine if this service is activated for your telephone line (this function is not supported in all countries and networks). Received SMS messages can be managed with the extensive functions of the SMS menu.
We hope you enjoy your machine and its many functions!
About this User Manual
With the installation guide on the following pages, you can start using your machine quickly and easily. Detailed descriptions can be found in the following sections of this user manual.
Read the entire user manual carefully. Follow all safety instructions in order to ensure proper operation of your machine. The manufacturer accepts no liability if these instructions are not followed.
Multiple models of this machine series are described in this user manual. Please note that many functions are only available with specific models.
Symbols Used
Warns about dangers for people, damage to the machine or other objects as well as possible loss of data. Injuries or damage can result from improper handling.
This symbol designates tips that will help you to use your machine more effectively and easily.
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Installation guide
Packing contents
‚ Device
ƒ Handset
„ Spiral cable for handset
… Paper tray
† Power cord with plug (country-specific)
‡ Telephone cord with plug (country-specific)
ˆ Ink cartridge (black)
User manual with installation guide (not depicted)
If one of the parts is missing or damaged, please contact your retailer or our customer service.
Attaching paper tray
Insert the paper tray in the opening provided for it.
Inserting paper
Before you can receive documents or make copies, you must load paper into the machine. Please use only appropriate paper in standard format A4 (210 × 297 millimetre · preferably 80 g/m2). Follow the specifications in the technical data.
Separate the paper sheets by fanning them out, then align them by tapping edge of the stack lightly against a flat surface. This will prevent several sheets of paper from being drawn in all at once.
Inserting paper
1 Fold open the paper feed flap towards front until stop.
2Insert paper in the paper feeder. You can insert maximum 100 sheets (A4 · 80 g/m2).
3 Close the paper feed flap.
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Connecting handset
Plug one end of the spiral cable into the socket on the telephone handset. Put the other end into the socket at the device bottom marked with ) symbol.
Connecting the Telephone Cord
Connect the telephone cord to the device by inserting it in the socket designated with LINE (RJ-11-Connector). Insert the telephone plug into your telephone connection socket.
If you connect your device as extension to a telephone system, you must set it for working as an extension (also see Chapter "Telephone connections and additional devices, page 27).
Connecting the Power Cord
Check whether the power type of your machine (indicated on the type plate) matches the power type available at the setup location.
Insert the power cable into the connection located on the rear side of the machine. Connect the power cable to the electrical socket.
Inserting ink cartridge
1Open the control panel, by lifting and folding it up in the centre. Click the control panel completely in place.
2Open the cartridge compartment by pressing on the upper right corner of the document holder (arrow) and then carefully lifting it backwards. Click the document holder completely in place.
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3Remove the cartridge from the packing and remove the protective strips.
Please make certain that the protective strip has been completely removed. Be careful not to touch the nozzles or contacts.
4Insert the cartridge into the holder with the coloured end facing front and the contacts facing down.
5 Press the cartridge down until it snaps into place.
6Close the device by folding the document holder down and swivelling the metal bracket upward.
7 The close the control panel.
Initial installation
You can start the initial installation at a later point of time using MENU and 1also
You can print the menu overview using MENUand
2.
Selecting the language
1 Use u to select the desired display language.
2 Confirm using o.
Selecting the country
Always set the country in which you are operating the machine. Otherwise, your machine is not adapted to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer.
1 Confirm using CHOOSE COUNTRY with o.
2Use uto select the country in which you are operating the machine.
3 Confirm using o.
Activating the printing head
1Confirm NEW PRINT HEAD? using 1to set the ink level memory to "full“.
2 A test page is printed.
3 Check the print sample for interruptions.
4 If necessary, repeat the printing using 1.
5 You can finish using 0and j.
Entering the date and time
1 Press MENU.
2 Confirm DATE AND TIME using o.
3 If necessary, change the date format using u.
4 Confirm using o.
5 If necessary, change the time format using u.
6 Confirm using o.
7Enter the date (two digits each) e.g. 080607 for 8 June 2007.
8 Enter the time, e.g. 1400for 2 pm.
9 Confirm using o.
10 You can exit with j.
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Overview
Overview of the menu functions
Press MENU to open the function menu. Page through [ menu entries. Confirm the selected function with o. Select further functions using [, u, or o. Press j to close the menu and return to the starting mode.
[ — RECEPTION MODE — o u— AUTOMATIC
u— TAD/FAX u— MANUAL u— PHONE/FAX
[ — TX FROM MEMORY
[ — PRINT OUT REPORT — o u— LAST TX REPORT u— LAST BROAD. REP. u— ACTIVITY REPORT u— PRINT: ID LIST
[ — TAD SET-UP (IPF 365) — o [— ICM ON SPEAKER
[— PLAY OGM #1
[— RECORD OGM #1
[— PLAY OGM #2
[— RECORD OGM #2 [— FORWARD MESSAGES
[— REC.FORW.ANNOUNC [— ANNOUNCE ONLY [— ICM REC.TIME
[— ACCESS CODE
[— TOLL SAVER
[— PRINT TAD SET-UP
[ — HEAD MAINTENANCE
[ — DELAYED TX
[ — FAX SET-UP — o [— DATE AND TIME
—o— FORMAT: DD/MM/YY
—o— TIME FORMAT
[— VARIOUS SETTINGS
—o— ECM: ON
—o— TX REPORT:ALWAYS
—o— BROADC. REP.:ON
—o— DELAY LIST: OFF
—o— TX SPEED 14.4
—o— HEADER INSIDE
—o— RETRANS.DOC.:OFF
—o— RING VOLUME:MED
—o— BUZZER VOL.:LOW
—o— CONTRAST:NORMAL
[— PRINTER PARAMET.
—o— REDUCTION 94%
—o— SURPLUS:AUTO
[— ONE TOUCH DIAL
[— CODED SPEED DIAL
[ — PRINT OUT SET-UP — o
—u — PRINT SETTINGS
—u — PRINT: ONE TOUCH
—u — PRINT:SPEED DIAL
[ — POLLING RX
[ — POLLING TX
[ — INSTALLATION — o [ — TEL. LINE SET-UP
—o— PUBL.LINE (PSTN)
—o— PSTN DIAL:TONE
—o— REMOTE START:ON
—o— TYPE CODE
—o— RING COUNT: 02
—o— FAX/TEL TIMER:20
—o— SILENCE LAPSE: 6
—o— LINE MONITOR:ON
[ — ENHANCED FEATUR.
—o— DISTINC.RING:OFF
—o— SILENT RX: NEVER
—o— CALLER ID: ON
[ — LANGUAGE
[ — STATION NAME [ — PHONE NUMBER
[ — CALL. BLACK LIST
[ — PRINT INSTALL. — o
—u — PRINT: INSTALL
—u — PRINT:BLACK LIST
[ — SERVICE PARAM.
[ — PRINT FUNCT LIST
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Machine Overview
‚ Handset
ƒ Paper tray
„ Document feeder (printed part up)
… Panel with display
‚LINESocket – connection socket for telephone cord
ƒ EXT - Socket – connection socket for additional devices
„)- Telephone handset socket – connection socket for the telephone handset
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Panel
m– Recalling short dial numbers. Select the entries with uor with the numeric keys
q– Recalling speed dial entries.
j– Function abort / abort copying / return to the output mode / delete error message
MENU– Calling the menu functions
[ – Calling the menu functions / navigation within the menu / selecting options
u– Selecting options / moving the cursor
o– Starting transmission of messages / starting copying
C– Return to the previous menu level / press briefly: deleting individual characters / press and hold: deleting complete input
_ – Calling the SMS menu (function is not supported in all countries and networks)
f x – Setting higher resolution for faxes and copying / switching microphone off for hands-free
@– Toggling between the list of the last 10 dialled numbers (= redial list), and the list of last 20 callers (= caller list). Confirm with o.
ß– Dialling with the handset replaced / hands-free (mod- el-dependent)
R – Switching between calls (= call hold) / inserting dialling pause / outside line access code
Numeric keypad – inputting digits, characters and special characters / press and hold: Recalling short dial numbers
Answering machine keys
(Model-dependent)
ç– Playback of the saved messages/ interrupting during playback
å – Listening to previous message /in the starting mode, recording a memo.
æ– Listening to the next message / playing message again
C – Deleting current message during play-back /press twice, delete all messages
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General Safety Information
Your machine has been tested in conformity with standards EN 60950-1 and IEC 60950-1 and should only be operated with telephone networks and power systems that meet these standards. The machine was built exclusively for use in the indicated sales region.
Do not make any changes or settings that are not described in this user manual.
Setting Up the Machine
The machine should rest securely on a stabile, flat surface. If the machine should fall, it can be damaged or cause injury to people, especially small children. The distance between the machine and other devices or objects must be at least 15 centimetres; this also applies to the use of additional cordless telephones. Do not place the machine in the vicinity of radios or televisions. Position all cables in such a way that no one will stumble on them, thus avoiding possible injuries to persons or damage to the machine itself.
Lock the cover of the machine completely into place when opening the machine. You could be injured if the cover falls while you are working on the machine.
Protect the machine against direct sunlight, heat, large temperature fluctuations and moisture. Do not place the machine in the vicinity of heaters or air conditioners. Observe the information on temperature and humidity in the technical data.
The machine must have sufficient ventilation and may not be covered. Do not put your machine in closed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits. Otherwise, the machine can overheat and catch on fire.
In the event that the machine becomes too hot, or if you see smoke coming from the device, you must immediately pull the power cable out of the power socket. Have your machine examined by trained professionals at a technical service location. To prevent the spread of fire, open flames should be kept away from the machine.
Do not plug in the machine in moist rooms. Never touch the power plug, power connection or the telephone socket with wet hands.
Do not allow liquids to enter into the machine. Disconnect the machine from the power socket if liquids or foreign objects have entered the machine and have your machine examined by trained professionals at a technical service location.
Do not allow children to handle the machine without supervision. The packing materials should be kept out of the hands of children.
Caution, metallic objects may be retained if placed near or on the handset receiver.
Power Supply
Check whether the power type of your machine (indicated on the type plate) matches the power type available at the setup location. Use only the power and telephones cables supplied.
Set up your machine so that the power socket is easily accessible. The machine does not have an on/off button. In an emergency, disconnect your machine from the power supply by pulling the power plug.
Never touch the power or telephone cable if the insulation is damaged.
Disconnect your machine from the power and telephone networks during an electrical storm. If this is not possible, do not use the machine during an electrical storm.
Before cleaning the surface of your machine, disconnect it from the power and telephone networks. Never use liquid, gaseous or easily flammable cleansers (sprays, abrasives, polishes, alcohol).
Only clean the display with a dry, soft cloth. If the display breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes.
In the event of a power failure, your machine will not function; saved data is retained.
Repairs
Should disruptions occur, follow the instructions on the display and on the error report.
Do not make any repairs to the machine yourself. Improper maintenance can result in injuries or damage to the machine. Only have your device repaired by an authorised service centre.
Do not remove the type plate from your machine; this would void the warranty.
Consumable Materials
Use only original consumable materials. These are available from a specialised retailer or through our order service. Other consumable materials could damage the machine or shorten its service life.
Dispose of old consumable materials according to the waste regulations of your country.
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Table of Contents |
|
.................................................................................. |
2 |
Dear Customer, ......................................................... 3 |
|
About this User Manual ............................................ |
3 |
Installation guide .................................... |
4 |
Packing contents ........................................................ |
4 |
Attaching paper tray .................................................. |
4 |
Inserting paper ........................................................... |
4 |
Connecting handset ................................................... |
5 |
Connecting the Telephone Cord ............................... |
5 |
Connecting the Power Cord ...................................... |
5 |
Inserting ink cartridge ................................................ |
5 |
Initial installation ...................................................... |
6 |
Overview ................................................. |
7 |
Overview of the menu functions ................................ |
7 |
Machine Overview ..................................................... |
8 |
Panel ......................................................................... |
9 |
General Safety Information................. |
10 |
Setting Up the Machine ........................................... |
10 |
Power Supply .......................................................... |
10 |
Repairs ..................................................................... |
10 |
Consumable Materials ............................................. |
10 |
1 Telephone functions ........................ |
12 |
Placing a call to the device ....................................... |
12 |
Hands-Free .............................................................. |
12 |
Secret mode ............................................................. |
12 |
Telephone book of the device .................................. |
12 |
Calling Line Identification (CLIP) ........................... |
13 |
Missed Calls ............................................................ |
13 |
Selective spam filter ................................................. |
13 |
2 Answering machine ......................... |
14 |
Switching on and off ............................................... |
14 |
Editing the outgoing message .................................. |
14 |
Listening to messages ............................................... |
14 |
Deleting messages .................................................... |
15 |
Recording Internal Memos ...................................... |
15 |
Setting up remote access .......................................... |
15 |
Using remote access ................................................. |
15 |
Remote Control Functions ...................................... |
15 |
Forwarding messages ............................................... |
16 |
Modifying the settings ............................................. |
16 |
3 Fax ..................................................... |
17 |
Sending fax .............................................................. |
17 |
Sending fax manually ............................................... |
17 |
Sending to multiple recipients (= broadcasting) ....... |
17 |
Sending fax later ...................................................... |
18 |
Fax Reception .......................................................... |
18 |
Polling faxes ............................................................. |
18 |
4 Copier ............................................... |
19 |
Inserting the document ............................................ |
19 |
Copying a document ............................................... |
19 |
5 SMS ................................................... |
20 |
SMS Requirements .................................................. |
20 |
Sending SMS ........................................................... |
20 |
Sending saved SMS .................................................. |
20 |
Receiving SMS ......................................................... |
20 |
Composing SMS ...................................................... |
21 |
Printing SMSs .......................................................... |
21 |
Deleting SMS .......................................................... |
21 |
Modifying the settings ............................................. |
21 |
6 Settings............................................. |
23 |
Entering the date and time ....................................... |
23 |
Selecting the language .............................................. |
23 |
Entering name and fax number ................................ |
23 |
Setting the contrast .................................................. |
23 |
Reducing transmission speed .................................... |
24 |
Setting page adjustment ........................................... |
24 |
Adjusting volume level ............................................. |
24 |
Setting the fax switch ............................................... |
24 |
Eavesdropping while connection is established ......... |
25 |
Printing lists ............................................................. |
25 |
Switching re-transmission on/off .............................. |
26 |
Starting initial installation ........................................ |
26 |
7 Telephone Lines and Additional Devic- |
|
es ........................................................... |
27 |
Configuring Telephone Lines and Services ............... |
27 |
Connecting Additional Devices ................................ |
27 |
Using additional telephones (Easylink) .................... |
28 |
Detecting call signal clock pulse automatically ......... |
28 |
8 Service .............................................. |
29 |
Changing the ink cartridge ....................................... |
29 |
Fixing a paper jam ................................................... |
30 |
Fixing a document jam ............................................ |
30 |
Cleaning .................................................................. |
30 |
Power Cycling .......................................................... |
32 |
................................................................................ |
32 |
9 Appendix .......................................... |
33 |
Technical Data ........................................................ |
33 |
Guarantee ................................................................ |
33 |
Declaration of Conformity (DoC) ........................... |
34 |
Customer Information ............................................. |
36 |
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