Nuance WORKING WITH PAPERPORT 7 AND PAPERPORT DELUXE 7 FOR WINDOWS User Manual

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Working with PaperPort® and PaperPort® Deluxe

F O R W I N D O W S

C O P Y R I G H T I N F O R M A T I O N

PaperPort Software for Windows. Copyright ©1999-2000 ScanSoft, Inc. All rights reserved.

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

FormTyper, MicroChrome, PaperEnable, PaperPort, PaperPort Deluxe, PaperPort Links, PaperPortation, SimpleSearch, SharpPage, Visioneer Pro OCR 100, TextBridge, and the PaperPort logo are registered trademarks of ScanSoft, Inc.

Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark of Microsoft Corporation. ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions, Copyright © 1990-2000, ZyLAB International, Inc. All Rights Reserved. All other products mentioned herein may be trademarks of their respective companies.

Information is subject to change without notice and does not represent a commitment on the part of ScanSoft, Inc. The software described is furnished under a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any purpose other than the licensee’s personal use and as specifically allowed in the licensing agreement, without the express written permission of ScanSoft, Inc.

Restricted Rights Legend

Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations

© ScanSoft, Inc.

9 Centennial Drive

Peabody, Massachusetts 01960

U.S.A.

Working With PaperPort and PaperPort Deluxe

Part number 00–09729–00

.

Table of Contents

PREFACE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Related Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

WORKING WITH PAPERPORT AND PAPERPORT DELUXE . . . .

. . . . 7

Viewing items in Desktop View . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . 7

Viewing an item in Page View . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . 8

Viewing items by using the application that created them . . . . . .

. . 10

Creating stacks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . 10

Moving between stacked pages . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . 12

Faxing or e-mailing an item . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . 12

Converting a PaperPort item to text . . . . . . . . . . . . . . . . . . . . . . .

. . 15

Filing items in folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . 16

Adding Folders to the Folder View (PaperPort Deluxe only)

. . . 17

Filing items in folders by using Desktop View . . . . . . . . . . . .

. . 19

Creating a new folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . 20

Using Windows Explorer to manage items . . . . . . . . . . . . . .

. . 20

Capturing Web pages (PaperPort Deluxe only) . . . . . . . . . . . . . .

. . 22

Annotating a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . 24

Adjusting pictures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . 25

Improving pictures automatically . . . . . . . . . . . . . . . . . . . . . .

. . 25

Adjusting a picture yourself . . . . . . . . . . . . . . . . . . . . . . . . .

. . 26

Finding Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . 29

Scanning to a link application with ScanDirect

 

(PaperPort Deluxe only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . 30

Filling in preprinted forms with FormTyper

 

(PaperPort Deluxe only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . 31

iii

iv

Preface

This guide shows you how to use PaperPort and PaperPort Deluxe software from ScanSoft, Inc. Please read this preface for information about the following items:

related information

technical support

Please note that this manual is designed for readers who are already familiar with the operation of their computers, peripheral equipment (scanners, digital cameras, printers), and the Windows operating system.

RELATED INFORMATION

While this guide is enough to get you started, take advantage of the variety of other information that is available:

Web. Visit ScanSoft’s Web site at www.scansoft.com where you can find Technical Notes, Frequently Asked Questions (FAQs), software updates, and more. For a quick way to access information on the Web site, choose a category from the Internet menu.

CD. Access the CD, your source for installing additional software that works with the PaperPort software and for viewing the online documentation.

Help. Get help fast. Everything you want to know about PaperPort— how to procedures, dialog box reference, and troubleshooting advice.

Scanner or other peripheral device documentation. Consult the documentation that came with your scanner, multi-function printer, digital camera, or other image-capture device.

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6 PREFACE

TECHNICAL SUPPORT

If you should experience problems with PaperPort that you cannot resolve on your own using the documentation and software, go to:

www.scansoft.com

The ScanSoft Web site provides a link to PaperPort pages, including Technical Support with Frequently Asked Questions, technical information bulletins, and a problem report form.

Before sending a problem report form to ScanSoft Technical Support, be sure to visit FastTrack, ScanSoft’s electronic support system on the web site. Using an Intelligent Expert Reasoning™ methodology, FastTrack delivers intuitive self-service via the Internet and allows you to successfully resolve your problems online 24 hours a day, seven days a week. Software downloads, product upgrades and product updates are also available in FastTrack.

If you still cannot resolve your problem, contact ScanSoft Technical Support. Make a note of the following information to help in solving the problem:

Your software version number. (This is in the Help menu under About PaperPort.)

Your scanner (or other image-capture device) make and model

A description of the steps that led up to the problem

If PaperPort generated an error message, an exact description of the error message or its number and when it appeared.

Working with PaperPort and PaperPort Deluxe

This guide shows you how to use some of the PaperPort and PaperPort Deluxe software features to view items, create stacks, send items electronically to PaperPort Links, add annotations, file items in folders, capture Web pages (PaperPort Deluxe only), and edit color images. The examples in this guide usually represent the PaperPort Deluxe software. However, in most cases, these examples are similar to what you see if you are using the basic PaperPort software.

VIEWING ITEMS IN DESKTOP VIEW

PaperPort provides several ways to view items: Desktop View displays a thumbnail, a small graphic that represents each item in a folder.

You can see PaperPort items (max files) and non-PaperPort items (items created using other applications, such as Microsoft Word). With PaperPort Deluxe, the thumbnails of both PaperPort and nonPaperPort items show actual images of the items. Non-PaperPort items also include an icon which indicates the application used to create the item. With basic PaperPort, a non-PaperPort item is represented by a small rectangular thumbnail and not an actual image.

To view items in Desktop View:

Double-click the PaperPort icon on the Windows desktop. This opens PaperPort, and displays its Desktop View:

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8 WORKING WITH PAPERPORT AND PAPERPORT DELUXE

The Command Bar has shortcuts for choosing menu commands, such as changing views.

Use the Folder View to navigate between different folders and to file and organize items.

Stacks are PaperPort items that have been combined. Stack titles appear in bold type above the page titles.

Use the scroll arrow to view other links on the Link Bar.

The status bar shows information about the selected item, link, or button.

Thumbnail of a

Thumbnail of a non-PaperPort item, in this

PaperPort item

case a Word file (in PaperPort Deluxe).

 

 

 

 

 

 

 

 

 

 

 

 

The Link Bar has icons that represent other applications and functions that work with PaperPort. The icons vary, depending on the applications installed on your computer.

VIEWING AN ITEM IN PAGE VIEW

The Desktop View and Page View are separate applications that you can run individually or at the same time. Page View displays a close-up view of one page so that it is readable on the screen.

In Page View, you can view PaperPort items. You can also view nonPaperPort items (items created using other applications) with PaperPort Deluxe. You can adjust and edit the quality, color, and other aspects of a PaperPort image by using the Image Editing toolbar. With the annotation tools, you can add comments, highlight or circle information, or add a picture to a PaperPort item.

The Command Bar has shortcuts for menu commands.

The Annotation toolbar has tools for adding notes, highlighting areas, cutting and pasting a selection, adding a picture, and so on.

The status bar shows information about the current page.

VIEWING AN ITEM IN PAGE VIEW

9

To view a PaperPort item in Page View:

In Desktop View, double-click a PaperPort item or select a PaperPort item, and then click the Page button on the Command Bar. You can also double-click a PaperPort item in Windows Explorer to view it in Page View.

To view a non-PaperPort item in Page View (PaperPort Deluxe only):

In Desktop View, Shift-double-click a non-PaperPort item, or select a non-PaperPort item, and then click the Page button on the Command Bar.

Note: You can set a preference in Page View that lets you open multiple Page View windows at the same time. For more information about preferences, see the online Help.

The Image Editing toolbar has tools for editing an image, improving the quality, or adjusting the color.

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