Nuance DRAGON NATURALLYSPEAKING PROFESSIONAL 4 User Manual

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Dragon

NaturallySpeaking®

U S E R ’ S G U I D E

August 1999. Version 4.0. Professional edition.

This publication may not include some last-minute technical changes and/or revisions to the program. Changes are periodically made to the information described here. Future editions of this manual will incorporate these changes. For last-minute changes that are not incorporated in this edition, refer to the Readme file included in your program.

Dragon Systems® may have patents or pending patent applications covering subject matter in this document. The furnishing of this document does not give you any license to these patents. The software is subject to one or more of these U.S. patents: 4,783,803; 4,803,729; 4,805,218; 4,805,219; 4,829,576; 4,829,578; 4,837,831; 4,866,778; 4,903,305; 4,914,703; 5,027,406; 5,202,952; 5,428,707; 5,526,463; 5,680,511; 5,715,367; 5,754,972; 5,765,132; 5,794,189; 5,799,279; 5,809,453; 5,818,423; 5,822,730; 5,850,627; 5,903,864; 5,909,666; 5,915,236; 5,920,836; 5,920,837.

© Copyright 1999 Dragon Systems, Inc. All rights reserved.

No part of this manual or software may be reproduced in any form or by any means, electronic or mechanical, including photocopying, recording, or by any information storage and retrieval systems, without the express written consent of Dragon Systems, Inc.

Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks. Where those designations appear in this book, and where Dragon Systems is aware of the trademark, the first occurrence of the designation is printed with a trademark (™) or registered trademark (®) symbol.

Dragon Systems, the Dragon Systems logo, and NaturallySpeaking are registered trademarks and MouseGrid, NaturallyMobile, NaturalWeb, NaturalWord, Select-and-Say, Vocabulary Builder, and Vocabulary Editor are trademarks of Dragon Systems, Inc.

Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

Corel and WordPerfect are registered trademarks of Corel Corporation.

The Dragon Systems, Inc., Text-to-Speech utility uses the Elan Text-to-Speech engine, which is licensed from Elan Informatique.

Lotus and Lotus Notes are registered trademarks of Lotus Development Corporation.

Microsoft, Windows, and Windows NT are registered trademarks and Outlook is a trademark of Microsoft Corporation.

Netscape and Netscape Navigator are registered trademarks of Netscape Communications Corporation in the United States and other countries.

Voice It and the Voice It logo are registered trademarks and Voice It Link is a trademark of Voice It Worldwide, Inc.

Yahoo! is a registered trademark of Yahoo! Inc.

Dave Barry in Cyberspace, © Copyright 1996 by Dave Barry. Published by Crown Publishers.

2001: A Space Odyssey, © Copyright 1968 by Arthur C. Clarke. Published by New American Library.

3001: The Final Odyssey, © Copyright 1997 by Arthur C. Clarke. Published by HarperCollins Publishers.

Dogbert’s Top Secret Management Handbook, © Copyright 1996 by United Feature Syndicate, Inc. Published by HarperBusiness, a division of HarperCollins Publishers.

Success Is a Journey: 7 Steps to Achieving Success in the Business of Life, © Copyright 1999 by Jeffrey J. Mayer. Published by McGraw Hill.

Charlie and the Chocolate Factory, © Copyright 1964 by Roald Dahl. Published by Alfred A. Knopf, Inc. and Penguin Books.

Charlie and the Great Glass Elevator, © Copyright 1972 by Roald Dahl. Published by Alfred A. Knopf, Inc. and Penguin Books.

To Be a Man, © Copyright 1997 by Eugene and Miranda Pool.

Ghost Brother, © Copyright 1990 by C.S. Adler. Published by Houghton Mifflin Company.

The Captain of Battery Park, © Copyright 1978 by Eugene Pool. Published by Addison-Wesley.

03-403-40-01

Contents

 

 

About This Guide 1

 

 

C H A P T E R

1

Introducing Dragon NaturallySpeaking 3

 

 

 

What should I expect from Dragon NaturallySpeaking? 4

 

 

 

Do I still need my mouse and keyboard? 5

 

C H A P T E R

2

Using Dragon NaturallySpeaking Successfully

7

 

 

How Dragon NaturallySpeaking works

7

 

 

 

Seven habits for success with Dragon NaturallySpeaking

9

 

 

Positioning your microphone correctly

9

 

 

 

Speaking properly to the computer 10

 

 

Speak naturally and continuously, but pronounce each word clearly

11

Avoid leaving out words and making extra sounds (like “um”)

11

 

Speak at your normal pace—don’t slow down

11

 

 

Speak in phrases, rather than one word at a time 12

 

 

Speak at your normal volume—don’t whisper or speak too loudly

12

Correcting recognition mistakes 13

 

 

 

Correcting mistakes

13

 

 

 

 

 

 

Editing in the Correction dialog box

17

 

 

 

Playing back your dictation while you correct

19

 

 

Adding words to the Dragon NaturallySpeaking vocabulary

21

 

About the vocabulary

22

 

 

 

 

 

Adding words when correcting mistakes 24

 

 

 

Adding words in Vocabulary Editor

24

 

 

 

Using Find New Words

26

 

 

 

 

 

Running Vocabulary Builder

29

 

 

 

 

Preparing documents

30

 

 

 

 

 

Adding words from a list

31

 

 

 

 

 

Running Vocabulary Builder

32

 

 

 

 

Adding words found in documents

35

 

 

 

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Contents

 

Training Dragon NaturallySpeaking to recognize problem words

38

 

Training words after making corrections

38

 

 

Training words when using Find New Words or Vocabulary Builder

40

 

Training words from Vocabulary Editor

40

 

 

Training words from the Tools menu

41

 

 

Training a voice command

41

 

 

 

 

 

Running General Training again

43

 

 

 

 

Creating specialized vocabularies

44

 

 

 

 

Creating vocabularies

45

 

 

 

 

 

 

Opening vocabularies

46

 

 

 

 

 

 

Renaming vocabularies

46

 

 

 

 

 

Deleting vocabularies

46

 

 

 

 

 

 

Importing and exporting vocabularies

 

47

 

C H A P T E R 3

More About Dictating

49

 

 

 

 

 

Preventing vocal strain

49

 

 

 

 

 

 

Dictating names of people, places, and events 50

 

 

Dictating abbreviations and acronyms

 

51

 

 

Dictating hyphenated words

52

 

 

 

 

 

Including hyphens as you dictate

52

 

 

 

 

Adding hyphens later

52

 

 

 

 

 

 

Removing hyphens

53

 

 

 

 

 

 

Preventing hyphens

53

 

 

 

 

 

 

Dictating compound words

53

 

 

 

 

 

Compounding words as you dictate 54

 

 

 

Compounding words later

54

 

 

 

 

 

Dictating words that end with ’s

55

 

 

 

 

Including ’s as you dictate

55

 

 

 

 

 

Adding ’s later

55

 

 

 

 

 

 

 

 

Dictating e-mail and Web addresses

56

 

 

Dictating special characters

57

 

 

 

 

 

Dictating common special characters

57

 

 

Dictating uncommon special characters

 

57

 

 

Dictating foreign words

60

 

 

 

 

 

 

Dictating numbers

61

 

 

 

 

 

 

 

Numerals and Zip codes 61

 

 

 

 

 

Dates 63

 

 

 

 

 

 

 

 

 

Times of day

63

 

 

 

 

 

 

 

 

Telephone numbers

64

 

 

 

 

 

 

Currency and coin

64

 

 

 

 

 

 

 

Fractions 65

 

 

 

 

 

 

 

 

 

Roman numerals

65

 

 

 

 

 

 

Creating dictation shorthands 66

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Contents

C H A P T E R 4

Editing a Document by Voice

 

69

 

 

 

Moving around in a document

70

 

 

 

 

 

Going to the top or bottom of a page

 

70

 

 

 

Going to the beginning or end of a line

70

 

 

 

Placing the cursor before or after a specific word

70

 

Moving up or down a paragraph

71

 

 

 

Moving up or down a line

72

 

 

 

 

 

 

Moving right or left a word

72

 

 

 

 

 

Moving right or left a character

73

 

 

 

 

Selecting text

73

 

 

 

 

 

 

 

 

 

Select-and-Say 73

 

 

 

 

 

 

 

 

 

Selecting the same text again

74

 

 

 

 

 

Unselecting words

74

 

 

 

 

 

 

 

 

Selecting a range of words

75

 

 

 

 

 

 

Selecting your whole document

75

 

 

 

 

 

Selecting an entire paragraph or line

76

 

 

 

Selecting a word or character

76

 

 

 

 

 

Copying, cutting, and pasting text

77

 

 

 

Capitalizing text 77

 

 

 

 

 

 

 

 

 

Capitalizing the first letter of the next word you dictate 77

 

Capitalizing consecutive words

78

 

 

 

 

Dictating the next word in all capital letters 78

 

 

Dictating consecutive words in all capital letters

79

 

Dictating the next word in all lowercase letters

79

 

 

Dictating consecutive words in all lowercase letters

79

 

Capitalizing (or uncapitalizing) text already in your document 80

 

Formatting text

80

 

 

 

 

 

 

 

 

 

Adding (or removing) bold, italics, and underlining

80

 

Changing the font as you dictate

80

 

 

 

 

Changing the font later

82

 

 

 

 

 

 

 

Aligning text

82

 

 

 

 

 

 

 

 

 

Deleting text

83

 

 

 

 

 

 

 

 

 

Deleting the last words you dictated

 

83

 

 

 

Backing up as you dictate

83

 

 

 

 

 

 

Deleting specific words

84

 

 

 

 

 

 

 

Deleting the next or previous paragraph 84

 

 

 

Deleting the next or previous word or character

84

 

 

Using text-to-speech

85

 

 

 

 

 

 

 

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Contents

C H A P T E R 5

Controlling Your Computer by Voice

87

 

 

Starting programs

88

 

 

 

 

 

 

 

 

Starting a program from the Start menu

88

 

 

 

Starting a program from the Windows desktop

89

 

 

Opening documents and folders

89

 

 

 

 

Opening documents and folders from the Start menu

89

 

Opening documents and folders from the Windows desktop 90

 

Switching between open windows

90

 

 

 

 

Copying text to other programs

91

 

 

 

 

 

Opening and closing menus

91

 

 

 

 

 

Selecting buttons, tabs, and options

93

 

 

 

 

Selecting icons on the desktop

93

 

 

 

 

 

Resizing and closing windows

94

 

 

 

 

 

Scrolling in windows and list boxes

95

 

 

 

 

Controlling Internet Explorer

96

 

 

 

 

 

Going to favorite Web pages

97

 

 

 

 

 

Entering a Web address in the Address bar

98

 

 

 

Going back or forward to the previous Web page

98

 

 

Following links (words, buttons, and images)

99

 

 

Scrolling in a Web page

100

 

 

 

 

 

 

Selecting check boxes and other options 101

 

 

 

Entering text in a text box

102

 

 

 

 

 

Troubleshooting

103

 

 

 

 

 

 

 

 

Pressing keyboard keys

103

 

 

 

 

 

 

Pressing letters

104

 

 

 

 

 

 

 

 

Capitalizing a letter

105

 

 

 

 

 

 

 

Pressing numbers

105

 

 

 

 

 

 

 

 

Pressing key combinations

105

 

 

 

 

 

Pressing function and numeric keypad keys

106

 

 

Pressing other keys

106

 

 

 

 

 

 

 

 

Moving the mouse pointer and clicking the mouse

107

 

Moving the mouse pointer with MouseGrid

107

 

 

Moving the pointer with the “Mouse” command

109

 

 

Clicking the mouse

109

 

 

 

 

 

 

 

 

Marking and dragging objects

110

 

 

 

 

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Contents

C H A P T E R 6 Creating New Users and Managing Users 111

Creating a new user

112

Opening a user

112

Renaming a user

113

Backing up a user

113

Restoring a backup copy of a user 114

Deleting a user

115

C H A P T E R 7

Creating Your Own Dragon NaturallySpeaking Commands 117

 

About commands 118

 

Creating and editing commands 118

 

Specifying where a command will be active 119

 

Naming a command 119

 

Specifying what a command will do 120

 

Example: Creating a command “Type E-Mail Signature” 120

A P P E N D I X A

Using Dragon NaturallyMobile 125

A P P E N D I X B

Dragon NaturallySpeaking Commands List 137

I N D E X

167

Dragon NaturallySpeaking User’s Guide

vii

 

 

About This Guide

elcome to Dragon NaturallySpeaking , the world’s most widely Wacclaimed speech-recognition product®. Dragon NaturallySpeaking lets you talk to your computer instead of typing. It also lets you use your voice to control your computer in other ways.

This guide provides detailed information that will help you get the most out of using the program. It also explains how to ensure that Dragon NaturallySpeaking will recognize your speech accurately. Before using this guide, we recommend that you read the Dragon NaturallySpeaking Quick Start booklet and view the online Quick Tour.

This guide covers multiple editions of Dragon NaturallySpeaking. Where information applies to certain editions only, this is clearly noted.

Conventions used in this guide

This user’s guide contains many examples of words and phrases you can say when using Dragon NaturallySpeaking. These examples usually appear in italics with quotation marks, for instance: “Scratch That.”

Some procedures also include sample text for you to dictate. Sample text appears in a different typeface, with punctuation in square brackets. For example:

When talking to a computer [comma] try to say every word clearly without trailing off at the end of a sentence [period]

Dragon NaturallySpeaking User’s Guide

1

 

 

About This Guide

Comments?

If you have comments about this user’s guide or any part of the Dragon NaturallySpeaking documentation, we hope you’ll let us know what you think.

You can e-mail comments to: doccomments@dragonsys.com.

Thank you!

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Dragon NaturallySpeaking User’s Guide

 

 

C H A P T E R 1

Introducing Dragon

NaturallySpeaking

Dragon NaturallySpeaking lets you talk to your computer instead of typing. As you talk, your words are transcribed onto your screen and

into your documents or e-mail messages.

Talking to a computer while it types what you say is called dictating. You can dictate into Microsoft® Word, Corel® WordPerfect®, e-mail programs, personal information organizers, and virtually any other program in which you normally type.

Dragon NaturallySpeaking is good for:

Composing letters, memos, and e-mail messages. Just think about what you want to say, and then say it into the microphone.

Writing a report, article, or story. Brainstorm out loud and capture your thoughts on screen. Then edit your work by voice or mouse and keyboard.

“Typing up” notes from a meeting. When you get back to your desk, simply read your notes into the microphone.

You can also use simple voice commands to revise and format text, move around your document, and control your computer. Learn the basics in your Dragon NaturallySpeaking Quick Start booklet.

Dragon NaturallySpeaking isn’t just for typing, however. You can also use your voice to start programs, open menus, and click buttons. If you use Internet Explorer to browse the Web, you can use Dragon NaturallySpeaking to follow links and go to favorite sites by voice. You can learn how in Chapter 5, “Controlling Your Computer by Voice.”

Dragon NaturallySpeaking User’s Guide

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C H A P T E R 1

Introducing Dragon NaturallySpeaking

 

 

If you share your computer with family members, friends, or colleagues, they can also use Dragon NaturallySpeaking. Simply create a new set of “user speech files” for each person who wants to talk to the computer.

Find out how in Chapter 6, “Creating New Users and Managing Users.”

After you become comfortable talking to your computer, you may want to take the convenience of dictating a step further by using a portable recorder with Dragon NaturallySpeaking. This option is available if you have Dragon NaturallySpeaking Preferred or Professional. We recommend that you buy the Dragon NaturallyMobile™ recorder (a handheld digital recorder offered by Dragon Systems) but you can also use a recorder you already own. For more information, see Appendix A, “Using Dragon NaturallyMobile.”

If you have Dragon NaturallySpeaking Professional, you can expand the power of using speech by creating your own voice commands. Find out how in Chapter 7, “Creating Your Own Dragon NaturallySpeaking Commands” (Professional edition only).

The Professional edition also lets you create and customize additional vocabularies for dictating in different subject areas. For more information, see “Creating specialized vocabularies” on page 44.

What should I expect from

Dragon NaturallySpeaking?

One reason to use Dragon NaturallySpeaking is to do your writing more quickly. Another is to reduce the stress associated with keyboarding. Or maybe you just like the idea of being able to lean back in your chair, put your feet up on the desk, and still get work done.

Dragon NaturallySpeaking is good for all these reasons, but making it work well requires some effort from you. Dragon NaturallySpeaking actually learns about your voice and pronunciation as you use it. When you use words the program doesn’t know, it will make mistakes, and you’ll have to stop and correct them.

It may take a while before you feel comfortable and productive using

Dragon NaturallySpeaking. You can find out more about how to make

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C H A P T E R 1

Introducing Dragon NaturallySpeaking

 

 

the program work well by reading Chapter 2, “Using Dragon NaturallySpeaking Successfully.”

Do I still need my mouse and keyboard?

Although you can use Dragon NaturallySpeaking to do almost everything on your computer by voice, some things are still easier to do by mouse or keyboard.

If using a mouse and keyboard is an option for you, try experimenting with using your voice and using your hands for different tasks, to see what works best. If using a mouse and keyboard is not an option, read Chapter 5, “Controlling Your Computer by Voice.”

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C H A P T E R 2

Using Dragon

NaturallySpeaking

Successfully

If you followed the exercises in your Dragon NaturallySpeaking Quick Start booklet, by now you’ve had a chance to try dictating with

Dragon NaturallySpeaking. So, are you ready to throw away your keyboard? Probably not. Chances are there are more mistakes in your document than you’d like to see.

Why does the program make mistakes, and what can be done so it makes them less often? This chapter provides some background information to help you understand how Dragon NaturallySpeaking works. It then reveals the “Seven habits for success with Dragon NaturallySpeaking,” a list of tips and procedures you can follow to make the program recognize your speech accurately.

How Dragon NaturallySpeaking works

When you talk into the microphone, Dragon NaturallySpeaking doesn’t hear words or phrases. The computer hears your speech as a continuous stream of sounds. From this stream, Dragon NaturallySpeaking picks out common sound patterns, known as phonemes.

To match these sound patterns to words, Dragon NaturallySpeaking relies on two large sources of data: acoustical data and language data.

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C H A P T E R 2

Using Dragon NaturallySpeaking Successfully

 

 

Dragon NaturallySpeaking uses acoustical data about the sound patterns that make up different words to choose the words that most closely match what it heard. Since no two people sound exactly alike, Dragon NaturallySpeaking does a much better job of matching sounds to words when it knows something about your pronunciation. When you first trained the program, you provided acoustical data on top of what Dragon NaturallySpeaking already knows about the sounds of English.

Sometimes it’s not possible for Dragon NaturallySpeaking to choose the correct word based on sound alone. Consider these two phrases: “pizza delivery boy” and “Pete’s a delivery boy.” When spoken, they sound exactly alike. How would Dragon NaturallySpeaking know which to choose? When it’s not clear from sound alone what was said, Dragon NaturallySpeaking uses language data about the frequency with which words in English appear alone and in combination with others to determine which words were most likely spoken. The phrase “pizza delivery boy” is more common than “Pete’s a delivery boy,” so the program would favor this phrase over the other.

Since people write differently, it helps if Dragon NaturallySpeaking knows something about the frequency with which you use different words. When you run Vocabulary Builder™, or make corrections in the Correction dialog box, you’re providing the program with language data about how often you use different words.

Knowing that Dragon NaturallySpeaking uses acoustical data and language data to recognize your speech can help you know what to do to make the program work better.

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Dragon NaturallySpeaking User’s Guide

 

 

C H A P T E R 2

Using Dragon NaturallySpeaking Successfully

 

 

Seven habits for success with

Dragon NaturallySpeaking

The rest of this chapter describes seven habits you can adopt to make Dragon NaturallySpeaking work well for you. If you make the techniques and procedures in this chapter a habit, and continue to use Dragon NaturallySpeaking regularly, you should be able to make the program recognize your speech accurately 95–98 percent of the time.

Seven habits for success with Dragon

NaturallySpeaking

Position your microphone correctly

Speak properly to the computer

Correct recognition mistakes

Add words to the Dragon NaturallySpeaking vocabulary

Run Vocabulary Builder

Train Dragon NaturallySpeaking to recognize problem words

Run General Training again

If you have Dragon NaturallySpeaking Professional, you can also create specialized vocabularies to enhance recognition accuracy. See “Creating specialized vocabularies” on page 44.

Positioning your microphone correctly

You’ve already heard a lot about the importance of your microphone position. If you followed the instructions on the screen when you first started Dragon NaturallySpeaking, your microphone is probably in about the right position. But you should continue to think about your microphone and check its position frequently to make sure it hasn’t moved out of place.

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C H A P T E R 2

Using Dragon NaturallySpeaking Successfully

 

 

If you find that Dragon NaturallySpeaking is making too many mistakes, experiment with moving the microphone a little closer to or farther from your mouth.

If extra words, such as “and” and “the,” are often inserted into your document, Dragon NaturallySpeaking may be interpreting the sound of your breath as speech. Try moving the microphone slightly to the side, so it’s not directly in front of your mouth.

Keep in mind that it’s easy for the microphone to move slightly out of the best position. You might not notice if this happens, because Dragon NaturallySpeaking may still get most of your words right. But if the microphone is even slightly out of place, the program may no longer be able to tell the difference between similar-sounding words, such as “our” and “are,” and will begin making subtle mistakes.

Make it a habit to check your microphone position regularly. If accuracy ever seems lower than normal, always start by checking your microphone.

TIP You can double-check your microphone position at any time by running the Audio

Setup Wizard. (On the Dragon NaturallySpeaking Tools menu, click Audio Setup

Wizard.) Make sure your audio quality is reported to be “Acceptable.”

Speaking properly to the computer

At times the computer will type something that sounds like what you said but isn’t quite right. People sometimes misunderstand each other in the same way. But the computer is not a person, so it won’t help to:

YELL

t a l k s l o w l y

or. say. only. one. word. at. a. time.

This section provides some guidelines for talking to a computer.

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Dragon NaturallySpeaking User’s Guide

 

 

C H A P T E R 2

Using Dragon NaturallySpeaking Successfully

 

 

Speak naturally and continuously, but pronounce each word clearly

When you talk to another person, you can mumble and run your words together and still be understood most of the time. For example, if you say, “Didja eat?,” a person will probably understand that you’re asking, “Did you eat?”

But Dragon NaturallySpeaking has trouble interpreting mumbled or slurred speech. The computer recognizes speech most accurately when it can hear each word distinctly.

To understand what it means to speak both clearly and naturally, listen to the way newscasters read the news. If you copy this style when you use Dragon NaturallySpeaking, you should see an improvement in how well the program recognizes what you say.

Make it a habit to say each word clearly when you talk to the computer.

Avoid leaving out words and making extra sounds (like “um”)

In conversation with another person, it’s okay if you leave out a word here and there. People are good at filling in the blanks in a sentence. Unfortunately, the computer is not very good at this. If you leave out words, Dragon NaturallySpeaking also leaves them out.

Another thing people do well is ignore all those “ums” and “you knows” that show up in conversation. But the computer has no way of knowing which words are unimportant, so it simply transcribes everything you say.

Make it a habit to avoid leaving out words or making extra sounds. It may help to compose your thoughts before you speak.

Speak at your normal pace—don’t slow down

When another person is having trouble understanding you, speaking more slowly usually helps. So it’s not surprising that people often slow down and begin sounding out each syllable when Dragon NaturallySpeaking makes mistakes.

It doesn’t help to speak at an unnatural pace when you’re talking to a computer, however. This is because the program listens for predictable

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C H A P T E R 2

Using Dragon NaturallySpeaking Successfully

 

 

sound patterns when matching sounds to words. If you speak in syllables, Dragon NaturallySpeaking is likely to transcribe each syllable as a separate word.

Make it a habit to speak at your normal pace, so Dragon

NaturallySpeaking can learn your normal pronunciation.

Speak in phrases, rather than one word at a time

Along with the tendency to speak slowly, people often begin saying just one or two words at a time when Dragon NaturallySpeaking makes mistakes.

Surprisingly, speaking in very short phrases or individual words can actually lessen accuracy. This is because Dragon NaturallySpeaking uses the context of a phrase to help it decide what you said.

Consider the following phrase: “Dear Mr. Jones.” If you were to dictate this phrase one word at a time (“dear” “mister” “jones”), Dragon NaturallySpeaking might type “Deer” or “Gear,” instead of “Dear.” But if you were to dictate the whole phrase (“dear mister jones”), the program can use context to determine that the word you want is most likely “Dear.”

Make it a habit to dictate in phrases, so Dragon NaturallySpeaking can use context to help determine what you said. It may help to compose your thoughts before you speak.

Speak at your normal volume—don’t whisper or speak too loudly

When you first started Dragon NaturallySpeaking and read the training text aloud, the program adapted to the pitch and volume of your voice, along with learning your pronunciation.

For this reason, you should continue to speak at a normal volume (or slightly louder if this helps). If you shout or whisper, Dragon NaturallySpeaking won’t understand you as well.

Make it a habit to speak at your normal volume, since Dragon

NaturallySpeaking has adjusted to this volume.

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C H A P T E R 2

Using Dragon NaturallySpeaking Successfully

 

 

Correcting recognition mistakes

When Dragon NaturallySpeaking types the wrong words, you should correct these mistakes by using the Correction dialog box. By correcting mistakes, you actually teach the program not to make the same mistakes again.

Correcting mistakes in the Correction dialog box requires some extra effort, but it saves you time in the long run by making Dragon NaturallySpeaking more accurate.

You’ll probably need to use the Correction dialog box often when you first start using Dragon NaturallySpeaking, and then less and less as the program learns from your corrections.

Correcting mistakes

You can correct mistakes as soon as they happen or go back and correct them later. This section describes each approach.

Correcting mistakes as soon as they happen

When you see a mistake in your last word or phrase, you can stop and correct it by saying “Correct That.”

To correct your last word or phrase:

As soon as you see a mistake, say “Correct That.” Saying “Correct That” opens the Correction dialog box.

TIP You can use a keyboard shortcut to open the Correction dialog box. It’s the minus (-) key on the numeric keypad.

About “Correct That”

Using “Correct That” to correct your last phrase is practical only when the phrase is fairly short (fewer than 20 words). A longer phrase may not fit completely in the Correction dialog box, and it’s more difficult to find a correct alternative in the list for a long phrase.

To fix mistakes in a long phrase, you can correct just the specific wrong words. See “Going back and correcting mistakes later” on page 16.

Dragon NaturallySpeaking User’s Guide

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C H A P T E R 2

You can resize the Correction dialog box by dragging a corner or side.

Note: The Playback button is only in the Preferred and Professional editions.

Using Dragon NaturallySpeaking Successfully

Using the Correction dialog box

When the Correction dialog box opens, if the correct word or phrase is in the list of choices, you can simply choose it.

Text box

To choose the correct text:

There are two ways to choose the correct text:

Say “Choose” and then the number of the correct alternative. For example, say “Choose 2” (or “Choose Numeral 2”).

Click the correct alternative, and then click OK (or say “Click OK”).

This closes the Correction dialog box and enters the text into your document.

If none of the choices exactly matches what you said, you must enter the correct text.

To enter the correct text:

There are two ways to enter the correct text:

Start typing the correct word or phrase into the text box. As you type, the list shows alternatives that match what you’ve typed so far.

Start spelling the correct word or phrase. Say the letters continuously and quickly, not one at a time.

When you see the correct choice, choose it (by mouse or voice).

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If the correct choice doesn’t appear, finish typing or spelling it and then click OK (or say “Click OK”).

Spelling in the Correction dialog box

To enter text in the Correction dialog box, you can either type it or spell it by voice. You can’t dictate whole words into the Correction dialog box.

When you’re spelling, this is what you can say:

letters (a–z)

International Communications Alphabet (alpha, bravo, and so on)

numbers (0–9)

punctuation

“Cap” (to capitalize the next letter)

“Double” (to enter the next letter twice, for example,

“Double a”)

“Space Bar” or “space” (to insert a space)

“Backspace”

“apostrophe ess”

special characters (such as @, *, £, ©, and é)

For a complete list of special characters, and the International Communications Alphabet, see “Correction dialog box commands” on page 150 of Appendix B.

TIP When one of the choices in the Correction dialog box is almost correct, you can select it and use it as a starting point without entering the text into your document. Just click it or say “Select” (not “Choose”) and then the number of the choice. For example, say “Select 3” (or “Select Numeral 3”). Then edit the word or phrase.

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Going back and correcting mistakes later

If you’re going back to fix the mistakes in your document, you can correct a word or phrase by saying “Correct”* and then the word or phrase.

Or, you can correct a longer phrase by saying “Correct [text] Through [text].”* For [text], substitute the actual word or words at the beginning and the end of the range of wrong words.

This section describes each approach.

To correct a word or phrase:

1Correct a word or short phrase in your document by saying “Correct” followed by the wrong word or words (they must be visible on the screen). Remember not to pause in the middle of the command.

For example, you could correct the underlined words in the following sentence by saying “Correct who will develop a habit.”

With a little practice, who will develop a habit of dictating in a clear, steady voice, and the computer will understand you better.

2In the Correction dialog box, type or spell the correct words (in this example, “you will develop the habit”).

3Click OK (or say “Click OK”).

The Correction dialog box closes and the text is entered into your document. The cursor returns to where it was before you made the correction.

NOTE If you’re correcting more than one word, the words must all be in sequence (next to each other). You can’t use a single command to correct words that are in different parts of your document.

To correct a longer phrase:

1Correct a longer phrase in your document by saying “Correct [text] Through [text].” For [text], substitute the actual word or words at the

*This command works in the Dragon NaturallySpeaking window, but it doesn’t work in all programs. See “Which commands work in which programs?” on page 137 of Appendix B.

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beginning and the end of the range of wrong words (they must be visible on the screen).

For example, you could correct the underlined words in the following sentence by saying “Correct who Through unclear” (or “Correct who will Through an unclear”).

With a little practice, who will develop a habit of dictating an unclear, steady voice, and the computer will understand you better.

2In the Correction dialog box, type or spell the correct words (in this example, “you will develop the habit of dictating in a clear”).

3When you’re finished, click OK (or say “Click OK”).

NOTE Some people prefer to correct the mistakes in their documents by using the mouse and keyboard. You can use your mouse to select the wrong words (or simply place your cursor somewhere in the mistake), and then press the minus (-) key on the numeric keypad to open the Correction dialog box.

Make it a habit to correct mistakes with the Correction dialog box to continue to improve the accuracy of the program. Be sure to save your speech files, when prompted, to preserve the adjustments the program makes.

Editing in the Correction dialog box

When you’re working in the Correction dialog box, you can use your voice to move the cursor and to select and delete words and characters.

Moving around in the Correction dialog box

You can move the cursor right or left by words, characters, or a combination of the two. For example, you can say “Move Right a Word,” “Move Left 4 Characters,” or “Move Left 1 Word and 2 Characters.”

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See the complete list below:

SAY

THEN (o ne )

THEN (o ne)

Move

Right

a Word (or “1 Word”)

 

Forward

2 Words

 

Left

n Words (up to 20)

 

Back

a Character (or “1 Character”)

 

 

2 Characters

 

 

n Characters (up to 20)

 

 

n Words and n Characters

 

 

 

Selecting text in the Correction dialog box

You can select all the text in the text box by saying “Select Line.”

You can also select right or left by words, characters, or a combination of the two. For example, you can say “Select Next Character,” Select Previous 2 Words,” or “Select Next Word and 1 Character.” See the complete list below:

SAY

THEN (o ne )

THEN ( one)

Select

Next

Word

 

Forward

2 Words

 

Previous

n Words (up to 20)

 

Back

Character

 

 

4 Characters

 

 

n Characters (up to 20)

 

 

n Words and n Characters

 

 

 

Deleting text in the Correction dialog box

You can delete selected text in the Correction dialog box by saying

“Delete Selection.”

You can also delete words, characters, or a combination of the two. For example, you can say “Delete Next Word,” Delete Previous Character,” or “Delete Next Word and 1 Character.”

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See the complete list below:

SAY

THEN (o ne)

THEN (one)

Delete

Next

Word

 

Forward

2 Words

 

Previous

n Words (up to 20)

 

Back

Character

 

 

4 Characters

 

 

n Characters (up to 20)

 

 

n Words and n Characters

 

 

 

Playing back your dictation while you correct

Dictation playback is available in the Dragon NaturallySpeaking

Preferred and Professional editions.

Playback commands work in the Dragon NaturallySpeaking window,

Microsoft Word 97 and 2000, and Corel WordPerfect 8 and 9.

Although Dragon NaturallySpeaking never makes a spelling error, the mistakes it does make can be challenging to find and fix. Sometimes, what the program types looks very different from what you actually said.

To make correcting mistakes easier, Dragon NaturallySpeaking records your voice as you dictate. You can play back your voice whenever you can’t tell by looking at your document what you originally said.

NOTE Playback is available only until you close a document. After you close a

document, Dragon NaturallySpeaking deletes the recorded dictation for that document.

Playing back dictation in the Correction dialog box

When you’re working in the Correction dialog box, click the Play Back button to play the dictation that goes with the words you’re correcting. Then edit the text to match what you said.

You can set up Dragon NaturallySpeaking to play back dictation automatically whenever you open the Correction dialog box. (On the Tools menu, click Options, and then click the Miscellaneous tab. Select “Automatic playback on correction.”)

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NOTE Sometimes, there’s no dictation to play back. For example, you can’t play back text that wasn’t entered by voice, such as words you typed or pasted into your document. You also can’t play back dictation after closing a document. If dictation is not available, the Play Back button is dimmed (grayed out). When playback is not available, you may find text-to-speech useful for checking your work. See “Using text-to-speech” on page 85.

Playing back dictation in a document

To help you check your work for mistakes, you can play back a line, a paragraph, a selection, or the whole document. After playback starts, you can stop it as soon as you notice a mistake and automatically open the Correction dialog box.

To play back dictation:

To play back dictation, do any of the following:

Select the text you want to play back and say “Play That Back.”

Click the Start Playback button on the Dragon NaturallySpeaking toolbar.

Start Playback

Move the cursor to the text you want to play back and say any of the following commands:

SAY

TO

Play Back Line

Play back dictation for the current line.

 

 

Play Back Paragraph

Play back dictation for the current paragraph.

Play Back Document

Play back dictation for the whole document.

 

 

Play Back Window

Play back dictation for the text in view.

Play Back to Here

Play back dictation from the top of the document

 

window to the cursor.

 

 

Play Back from Here

Play back dictation from the cursor to the bottom

 

of the document window.

 

 

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To stop playback:

To stop playback, do any of the following:

Click the Stop Playback button on the Dragon NaturallySpeaking toolbar.

Stop Playback

Click anywhere in the document window.

Press the ESC key

(It’s not possible to stop playback by voice, because the computer can’t hear speech input when it’s playing back dictation.)

To stop playback and correct a mistake:

To stop playback and correct a mistake, do any of the following:

Click the Correct button on the Dragon NaturallySpeaking toolbar.

Correct

Press the minus (-) key on the numeric keypad.

This stops playback and simultaneously opens the Correction dialog box. There you can correct the text for the last phrase played back.

NOTE By default, Dragon NaturallySpeaking stores about 45 minutes of dictation (60 MB). If you want to be able to store more dictation, you can change the amount of disk space that’s set aside for storing it. (On the Tools menu, click Options, and then click the Miscellaneous tab. Increase the number in the “Disk space reserved for speech data” box.)

Adding words to the Dragon

NaturallySpeaking vocabulary

If Dragon NaturallySpeaking gets a word wrong, it could be that the word is not in the program’s vocabulary. When this is the case, you need to teach Dragon NaturallySpeaking the new word so that it can recognize it when you say it.

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About the vocabulary

The Dragon NaturallySpeaking vocabulary contains the words the program is capable of recognizing when you say them. The vocabulary contains thousands of words, their common pronunciations, and language data about how frequently words are used alone and in combination with others.

When you first start Dragon NaturallySpeaking, it creates a standard vocabulary on your computer. A vocabulary contains active words (the active vocabulary) and backup words (the backup dictionary).

Active words

The most commonly used vocabulary words are kept active (stored in computer memory). When you dictate these words, Dragon NaturallySpeaking is likely to get them right on the first try (that is, without requiring you to do anything extra such as correcting the words).

For example, all the words in the following sentence are active (including “Pennsauken”), so Dragon NaturallySpeaking should be able to recognize them all correctly on the first try.

Meet me in Pennsauken [comma] New Jersey

Don’t worry that the words you want to say won’t be active. The list of active words is very long and continually changes (as you correct mistakes) to always include words you’re likely to use.

Backup dictionary words

All the vocabulary words that are not currently active are kept in the backup dictionary (stored on disk, not in memory). Dragon NaturallySpeaking can recognize backup dictionary words, but not on the first try.

If Dragon NaturallySpeaking has trouble recognizing a word, it may mean that it’s a backup dictionary word. You can make a word active by correcting it in the Correction dialog box.

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To correct a word and make it active:

1Dictate the following sentence. The word “Punxsutawney” (pronounced punks-ah-tawny) is in the backup dictionary, not the active vocabulary, so Dragon NaturallySpeaking won’t recognize it correctly on the first try.

Meet me in Punxsutawney [comma] Pennsylvania

When the program makes a mistake (for example, types “punks and Connie” instead of “Punxsutawney”), select the mistake and say

“Correct That.”

2Type or spell the correction in the Correction dialog box.

Since “Punxsutawney” is in the backup dictionary, it should appear in the list of alternatives before you finish entering it. (The list of alternatives always displays possible endings for the text in the text box.)

Text box

3Click OK (or say “Click OK”).

The Correction dialog box closes and “Punxsutawney” becomes an active word.

The next time you dictate “Punxsutawney,” Dragon NaturallySpeaking should get it right.

New words

When Dragon NaturallySpeaking gets a word wrong, often it’s because the word is not in the vocabulary at all. This is likely if the word is an uncommon name or specialized term. You must teach Dragon

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NaturallySpeaking these new words, so it can recognize them when you say them.

You can teach Dragon NaturallySpeaking new words in any of the following ways:

Add words when correcting mistakes

Add words in Vocabulary Editor™

Use Find New Words

Run Vocabulary Builder

The following sections describe these approaches.

Adding words when correcting mistakes

When you type or spell a new word in the Correction dialog box, Dragon NaturallySpeaking automatically adds the word to the vocabulary and makes it active.

For example, if Dragon NaturallySpeaking doesn’t recognize “Ellen Rusinow,” you can add the name to the vocabulary by correcting the mistake in the Correction dialog box.

Adding words in Vocabulary Editor

Vocabulary Editor shows you all the active words (the most commonly used words) in the Dragon NaturallySpeaking vocabulary. You can open Vocabulary Editor to find out whether a word is in the active vocabulary. If it’s not there, you can add it.

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To add a word to the vocabulary:

1 On the Dragon NaturallySpeaking Tools menu, click Vocabulary Editor.

Vocabulary Editor lists all the active words in the Dragon NaturallySpeaking vocabulary.

A word’s written form is what Dragon NaturallySpeaking types when you say the word. The spoken form is how you say the word. For example, the spoken form for “Sgt.” is “Sergeant.”

Words you have added are marked with a colored star (not including any words that were previously in the backup dictionary). To see only the words you have added, click “Show custom words only.”

2Type the new word or phrase into the Written form box. Leave the Spoken form box empty, unless the word or phrase is not pronounced the way it’s spelled (as in the example pictured).

NOTE If you’re creating a dictation shorthand, you do need to enter text in the

Spoken form box. You can learn about dictation shorthands in Chapter 3, “More About

Dictating.”

3 Click Add.

NOTE Some special words (for example, “New Paragraph“) have a blank written form. These words are built into Dragon NaturallySpeaking. You can’t add your own words with a blank written form.

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To delete a word from the vocabulary:

Normally, you don’t need to delete words from the vocabulary. But if a word is regularly confused with another one that you never use, you might want to delete the one you don’t use.

To delete a word, select it and click Delete. (You can select multiple words by holding down the CTRL key while you click.) Some common words (like “the”) can’t be deleted, since Dragon NaturallySpeaking wouldn’t understand you very well without them.

To edit a word in the vocabulary:

To edit a word in the vocabulary, select it, make the change in the Written form box, and then click Add. This adds the word again with your changes. Then delete the original word, if necessary.

Using Find New Words

In the Dragon NaturallySpeaking window, you can use Find New Words to add any new words in the current document to the vocabulary. For example, if you have an online address book or a list of employee names, you can open the file in the Dragon NaturallySpeaking window and use Find New Words to quickly identify all the words that aren’t in the vocabulary.

TIP You can also find the new words in a document by running Vocabulary Builder, but Find New Words is quicker when you have a single document that’s in the correct format (.txt or .rtf).

To use Find New Words:

1Switch to the Dragon NaturallySpeaking window.

Find New Words works only in this window, but you can paste text from other documents here or open documents saved in .txt or .rtf format.

2Open a document that has new words in it, or paste the text into the Dragon NaturallySpeaking window. (You can also type the words.)

3On the Tools menu, click Find New Words.

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The Find New Words dialog box opens.

Click to select words to add to the vocabulary

The Find New Words dialog box displays all the words in the current document that aren’t in the Dragon NaturallySpeaking vocabulary (neither the active vocabulary nor the backup dictionary).

NOTE Any misspellings or typos appear in the new word list. If a word you want to add is misspelled, you can edit it from this dialog box.

4Click to select the words you want to add to the vocabulary.

Add only words you think you’ll use frequently, not ones you’re unlikely to need.

Don’t add capitalized words unless you plan to dictate the capitalized form of the word often (for example, a pet’s name “Fluffy”).

5Use the Filter and Display options if you want to show or hide words in the list.

Select “Show unknown words” to view words found that aren’t in the vocabulary in any form (for example, “Hoepner”). This option filters out words such as “Fluffy,” where the lowercase form of the word (“fluffy”) is already in the vocabulary.

Select “Show known words with capitalizations that do not exist in the vocabulary” to view words that are in the vocabulary but were

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found with unusual capitalization (for example, “Fluffy” and “joan”).

NOTE Any capitalized words found at the beginning of a sentence or in a title (such as “War and Peace”) don’t appear in the list.

Clear the “Include words added in this session” box if you want the words you add (by clicking “Add Checked Words to Vocabulary”) to then disappear from the list.

6If a word you want to add contains a spelling or capitalization error, select the word and click Edit (or double-click the word).

TIP There’s no need to edit a misspelled word and add it to the vocabulary if it’s

already in the vocabulary with correct spelling.

In the Edit Word dialog box, correct the written form of the word. Leave the Spoken form box empty unless the word is not pronounced the way it’s spelled. To remove capital letters automatically, click Lowercase.

Use the Edit Word dialog box to fix spelling and capitalization errors before adding words to the vocabulary.

When you have finished editing, click OK to return to the Find New

Words dialog box.

7After selecting and editing words you want to add, click Add Checked Words to Vocabulary.

8When you’re prompted to train the selected words, choose “Yes” if you want to teach Dragon NaturallySpeaking how you pronounce them. For

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instructions, see “Training Dragon NaturallySpeaking to recognize problem words” on page 38.

NOTE Training new words is a good idea, but it’s not required. If a word is pronounced the way it’s spelled, Dragon NaturallySpeaking should be able to recognize it without training.

When you’re finished training, the new words are added to the active vocabulary (and marked with a colored star in the Find New Words dialog box).

9Click Close to close the Find New Words dialog box.

Make it a habit to teach Dragon NaturallySpeaking new words to continue to improve the accuracy of the program. Be sure to save your speech files, when prompted, to preserve these changes to your vocabulary.

Running Vocabulary Builder

Running Vocabulary Builder teaches Dragon NaturallySpeaking about your vocabulary and writing style. If Dragon NaturallySpeaking knows what words you use in your writing, and how you put them together in sentences, it can do a better job of recognizing what you say when you dictate.

Vocabulary Builder works by “reading” documents you’ve already written on the computer. It uses these documents to gather language data about the frequency of words you use and the order in which they typically appear. For example, if Vocabulary Builder were analyzing this guide, it would learn that the word “Dragon” is used frequently and the words “by voice” often appear together. Dragon NaturallySpeaking would then know to favor these words over similar-sounding words.

Vocabulary Builder also identifies any new words in your documents, so you can add them to the vocabulary.

You may have already run Vocabulary Builder when you first started Dragon NaturallySpeaking. You can run it again if Dragon NaturallySpeaking is still making many mistakes, or if you now have more documents you’d like to analyze. You can run Vocabulary Builder

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as often as you like without overwriting language data gathered previously.

To run Vocabulary Builder, you need to complete the following steps:

Prepare documents

Add words from a list (optional)

Run Vocabulary Builder

Add words found in documents

The following sections describe these steps.

Preparing documents

Start by finding documents on your computer that are good examples of the kind of text you’ll be dictating when you use Dragon NaturallySpeaking.

For example, if you plan to dictate memos and e-mail messages, find some correspondence you’ve already written. Your e-mail outbox is a good source of text. Any documents you’re working on currently are also good ones to use. The more documents you can find, the better.

NOTE It’s okay to process documents you didn’t write, but only if they are similar in style to your own writing (for example, a report written by a colleague in the same profession).

To prepare documents:

1Make sure documents are in the following formats:

.TXT (Text)

.RTF (Rich Text Format)

.DOC (Microsoft Word version 6.0 or later)

.WPD (Corel WordPerfect version 8 or 9)

.HTM or .HTML (Hypertext Markup Language)

.SHTM or .SHTML (Server-side include Hypertext Markup Language)

TIP Vocabulary Builder can process .txt (text) files faster than other formats. Consider

using text files whenever possible.

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Dragon NaturallySpeaking can process Microsoft Word and Corel WordPerfect files only if you have the corresponding word processor installed on your computer. If it’s not installed, convert the documents to another format, such as RTF.

If you want to process your e-mail messages (a good idea if you’ll be using Dragon NaturallySpeaking to write e-mail), you’ll need to either export the text into one of the formats listed above or copy and paste messages into a new document.

NOTE E-mail headers may contain characters that Vocabulary Builder can’t process. If Vocabulary Builder can’t process your e-mail text, try deleting all the header information from the file.

2Use a spelling checker to correct any spelling mistakes in the documents. This will prevent misspelled words from being identified as new words to be added to the vocabulary.

Adding words from a list

If you’re new to Dragon NaturallySpeaking, you can skip this step. You may want to use this feature after you become familiar with Vocabulary Builder.

When Vocabulary Builder analyzes your documents, it starts by displaying a list of all the new words found, so you can select the ones you want to add to the vocabulary. If the list is very long, selecting and editing words can be time-consuming. Therefore, Vocabulary Builder also gives you the option of adding a list of words directly to the vocabulary before processing documents.

Adding words from a list saves you time and also offers other advantages. You can include frequently used phrases in your list to improve recognition of these phrases. For example, if Dragon NaturallySpeaking has trouble recognizing the name “Ellen Cohen,” even though both “Ellen” and “Cohen” are in the vocabulary, you can add the phrase “Ellen Cohen” to the vocabulary.

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To create a list of words:

Create a text (.txt) file and enter each word or phrase you want to add to the vocabulary on a separate line. Make sure words are spelled correctly.

TIP To include a spoken form, type a backslash (\) and then the spoken form. The spoken form will appear in the Spoken form box in Vocabulary Editor after the word is added.

Following is an example of a correctly formatted list:

Each line is added to the vocabulary as a single item. In this example, the phrases “Ellen Cohen,” “Fluffy the Cat,” and so on, will be added.

You can use the Dragon NaturallySpeaking window to create your text file.

Running Vocabulary Builder

After preparing documents and creating a list of words to add (optional), you’re ready to run Vocabulary Builder.

To run Vocabulary Builder:

1Open the vocabulary you want to personalize, if it’s not already open (on the Vocabulary menu, click Open).

NOTE If you’re using Dragon NaturallySpeaking Preferred or Standard, you have

only one vocabulary for each user.

2On the Dragon NaturallySpeaking Tools menu, click Vocabulary Builder.

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3 Follow the instructions on the screen.

4(Optional) On the Add Words from a List page, specify a file containing words you want to add to the vocabulary. (See “Adding words from a list” on page 31 for more information about this step.)

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5If you specify a file, click Add Words from List, and then click Next to continue.

To skip this step, just click Next.

6On the Analyze Documents page, click Add.

Vocabulary Builder uses documents you’ve written to teach Dragon NaturallySpeaking how you write.

7In the Add Documents dialog box, find and select the documents you want to process* and then click Open.

NOTE You can select multiple documents in one folder by holding down the CTRL key while you click. To add documents from a different folder, click Add again.

* Although there’s no limit on the size or number of documents, Vocabulary Builder analyzes only the first 500,000 words each time you run it.

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Documents you select are added to the Analyze Documents page. If you need to remove a document, select it and click Remove.

8 To start processing the documents, click Analyze Documents.

NOTE If Vocabulary Builder displays an error message, it may mean that one or more of your files is not in the correct format (see the list of acceptable formats on page 30) or that the program used to create one of your files is not installed on your computer.

After a document is processed, the word “Yes” appears in the Analyzed column.

9 When you’re finished processing documents, click Next.

Adding words found in documents

After Vocabulary Builder analyzes documents, it displays the Add New

Words dialog box with a list of the new words found.

If there are words on the list that you use frequently, you can add them to the vocabulary to improve accuracy, but this step is not required. The most important reason to run Vocabulary Builder is to teach Dragon

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NaturallySpeaking how frequently you use different words and in what order. Vocabulary Builder does this whether or not you add new words.

Click to select words to add to the vocabulary

The Add New Words dialog box displays all the words found that aren’t in the Dragon NaturallySpeaking vocabulary (neither the active vocabulary nor the backup dictionary).

To add new words:

1Click to select the words you want to add to the vocabulary, and then click Add Checked Words to Vocabulary.

For further instructions, see steps 4–9 beginning on page 27.

2Click Next to continue.

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The Adapt to Document Style page opens.

3Make your selections and click Next to continue.

For the first option, select “Yes” to have Vocabulary Builder modify your speech files based on the language data gathered in analyzing your documents. If you select “No,” the data won’t be used. You could select “No” if you were using Vocabulary Builder only to find new words (for example, if you were processing documents you didn’t write but which contain words you use).

For the second option, select “Yes” to preserve previously gathered language data. If you select “No,” this data will be lost. You could select “No” if you wanted to overwrite data gathered previously (for example, if you processed the wrong documents the last time you ran Vocabulary Builder).

4On the final page of Vocabulary Builder, review the summary information and click Finish to save your changes.

NOTE If you ever make unwanted changes to your speech files when running Vocabulary Builder, you can restore a backup copy of your user. See “Restoring a backup copy of a user” on page 114.

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Training Dragon NaturallySpeaking to recognize problem words

If Dragon NaturallySpeaking continues to get the same word or phrase wrong, it probably doesn’t recognize the way you pronounce it. When this happens, you should teach Dragon NaturallySpeaking how you say it. This is known as training the word or phrase.

You can also train any voice command that Dragon NaturallySpeaking consistently misunderstands.

You can train Dragon NaturallySpeaking in any of the following ways:

Train words after making corrections

Train words when using Find New Words or Vocabulary Builder

Train words from Vocabulary Editor

Train words from the Tools menu

Train a voice command

Training words after making corrections

Typically, correcting a word is all you need to do for Dragon NaturallySpeaking to get it right the next time. But if you find yourself correcting the same word or phrase over and over, you need to train Dragon NaturallySpeaking to understand it. Training is the most effective way to teach the program your pronunciation.

To train a word after correcting it:

1 After entering correct text in the Correction dialog box, click Train.

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The Train Words dialog box opens.

Text box

Train Words helps you teach Dragon NaturallySpeaking your pronunciation for a word or phrase it continues to get wrong.

2Click Record.

The word or phrase to train appears in the text box.

3Pronounce the word or phrase.

The text disappears, and if Dragon NaturallySpeaking successfully recognized the word, the dot lights up. (You may be prompted to say the word more than once.)

NOTE When you train a word after correcting it in the Correction dialog box, you’re prompted to say both the correct and incorrect word. This helps Dragon NaturallySpeaking learn the difference. If both words are pronounced exactly the same (for example, “write” and “right”), there’s no need to train either one.

4If you want to train the word or phrase again (if you misspoke, for example), click the Record button again and repeat; otherwise, click Done.

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Training words when using Find New Words or

Vocabulary Builder

When you use Find New Words or run Vocabulary Builder, you’re prompted to train any new words you select for adding to the vocabulary.

Training new words is a good idea, but it’s not required. If a word is pronounced the way it’s spelled, Dragon NaturallySpeaking should be able to recognize it without training. If after adding a word, you find that Dragon NaturallySpeaking doesn’t recognize it, you can train the word from Vocabulary Editor or from the Tools menu (see the following sections).

Training words from Vocabulary Editor

You can look up a word in Vocabulary Editor and then train Dragon

NaturallySpeaking to recognize it.

To train a word from Vocabulary Editor:

1On the Dragon NaturallySpeaking Tools menu, click Vocabulary Editor.

2Locate the word you want to train in the list (by typing the first few letters in the Written form box).

NOTE If the word you want to train doesn’t appear in Vocabulary Editor, it means the word isn’t in the active vocabulary. You need to add it to the active vocabulary before you can train it. (See “Adding words in Vocabulary Editor” on page 24.)

3Select the word. (You can select more than one word to train by holding down the CTRL key while you click.)

4Click Train.

For further instructions, see steps 2–4 beginning on page 39.

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Training words from the Tools menu

You can also train words by opening the Train Words dialog box from the

Tools menu.

To train a word from the Tools menu:

1On the Dragon NaturallySpeaking Tools menu, click Train Words.

2In the Training dialog box, type the word or phrase you want to train, and then click OK.

For further instructions, see steps 2–4 beginning on page 39.

Training a voice command

If Dragon NaturallySpeaking often gets a specific voice command wrong (for example, it hears “Correct That” as “Correct the”), you can train it to recognize your pronunciation for the command.

Before you spend time training a command, make sure the phrase you’re saying is a real command. Check your Quick Reference card or Appendix B of this guide.

If the command you want to train appears in the following list, you can train it from Vocabulary Editor (these commands are stored as words in the vocabulary):

New-Line

New-Paragraph

Cap

Caps-On

Caps-Off

All-Caps

All-Caps-On

All-Caps-Off

No-Caps

No-Caps-On

No-Caps-Off

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No-Space

No-Space-On

No-Space-Off

To train a command in the previous list:

1On the Tools menu, click Vocabulary Editor.

2Scroll to the top of the list where the commands are listed. (To get there quickly, use the scroll box rather than the scroll arrows.)

3Click the command you want to train (it won’t become highlighted, but the space next to it in the Written form column will), and then click Train.

For further instructions, see steps 2–4 beginning on page 39.

TIP You can select multiple commands to train by holding down the CTRL key while you click. It’s a good idea to train any similar-sounding commands at the same time. For example, if you’re training “New Paragraph,” also train “New Line.”

To train a command that doesn’t appear in the previous list, follow the procedure below.

To train other commands:

1On the Dragon NaturallySpeaking Tools menu, click Train Words.

2In the Training dialog box, type the command you want to train.

Enter the command with the exact capitalization shown on your Quick

Reference card or in Appendix B of this guide. For example, to train “Go to

Sleep,” capitalize the words exactly as shown pictured.

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