Nuance DRAGON NATURALLYSPEAKING 7, ICD-MS515VTP, Dragon NaturallySpeaking - 7.0 User Manual

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U S E R ’ S G U I D E

March 2003. Version 7. Professional, Medical, and Legal, Solution Series, Preferred, Standard, and Essentials editions.

This material may not include some last-minute technical changes and/or revisions to the software. Changes are periodically made to the information provided here. Future versions of this material will incorporate these changes.

ScanSoft, Inc. has patents or pending patent applications covering the subject matter contained in this document. The furnishing of this document does not give you any license to such patents. This software is protected under the following patents, among others: 5,027,406; 5,168,548 5,202,952; 5,231,670; 5,388,183; 5,428,707; 5,465,318; 5,526,463; 5,680,511; 5,715,367; 5,754,972; 5,765,132; 5,794,189; 5,799,279; 5,818,423; 5,822,730; 5,850,627; 5,890,181; 5,909,666; 5,915,236; 5,920,836; 5,920,837; 5,949,886; 5,960,394; 5,970,448; 5,970,460; 5,983,179; 6,029,124; 6,058,366; 6,064,959; 6,073,097; 6,088,671; 6,092,043; 6,092,044; 6,101,468; 6,125,342; 6,125,347; 6,138,098; 6,151,575; 6,163,768; 6,167,377; 6,212,498; 6,260,013; 6,292,779; 6,349,282; 6,424,943; and 6,456,972.

No part of this manual or software may be reproduced in any form or by any means, including, without limitation, electronic or mechanical, such as photocopying or recording, or by any information storage and retrieval systems, without the express written consent of ScanSoft, Inc. Specifications are subject to change without notice.

Copyright © 2002-2003 ScanSoft, Inc. All rights reserved.

ScanSoft, the ScanSoft logo, the Dragon logo, Dragon NaturallySpeaking, NaturallySpeaking, NaturallyMobile, RealSpeak, Nothing But Speech (NBS), Natural Language Technology, Select-and-Say, MouseGrid, and Vocabulary Editor are registered trademarks or trademarks of ScanSoft, Inc. in the United States or other countries. All other names and trademarks referenced herein are trademarks of ScanSoft or their respective owners. Designations used by third-party manufacturers and sellers to distinguish their products may be claimed as trademarks by those third-parties.

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Dave Barry in Cyberspace, © Copyright 1996 by Dave Barry, published by Crown Publishers.

3001: The Final Odyssey, © Copyright 1997 by Arthur C. Clarke, published by HarperCollins Publishers. Dogbert's Top Secret Management Handbook, © Copyright 1996 by United Feature Syndicate, Inc., published by HarperBusiness, a division of HarperCollins Publishers.

Success Is a Journey: 7 Steps to Achieving Success in the Business of Life, © Copyright 1999 by Jeffrey J. Mayer, published by McGraw Hill.

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The Captain of Battery Park, © Copyright 1978 by Eugene Pool, published by Addison-Wesley.



C H A P T E R 1 Introduction


About this guide


What’s new in Version 7? 3

What should I expect from Dragon NaturallySpeaking? 4

C H A P T E R 2

Installation and Training



System requirements




Plugging in the microphone



Installing the software 7



Creating a new user




Setting up your microphone



Training a new user




Adapting to your writing style


C H A P T E R 3

Starting to Dictate 17


Starting Dragon NaturallySpeaking 17


Turning on the microphone 17


Starting to dictate



Getting Help 21






The DragonBar



Using QuickStart


C H A P T E R 4 Working on your Desktop


Programs, documents and folders 27

Switching between open windows


Opening and closing menus 28


Selecting buttons, tabs, and options


Selecting icons on the desktop



Resizing and closing windows



Scrolling in windows and list boxes


Opening lists and making selections


Pressing keyboard keys 32



Moving the mouse pointer and clicking the mouse 36

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C H A P T E R 5

Correcting and Editing 41


Correcting mistakes 41


Selecting text by voice



Moving around in a document 48


Copying, cutting, and pasting text 50


Deleting text 50



Spelling as you dictate



Playing back your dictation (Preferred and higher) 53


Using text-to-speech













Capitalizing text









Formatting text 64








Working with Applications 67



Working with e-mail








Working with Microsoft Internet Explorer 70



Working with Microsoft Word





Working with Microsoft Excel (Preferred and higher) 80



Dictating Names, Numbers, Punctuation & Special













Dictating numbers


















Dictating hyphenated words





Dictating compound words






Dictating names









Dictating abbreviations and acronyms




Dictating e-mail and Web addresses




Dictating special characters






Switching Recognition Modes





Using the Command Browser




Supported Applications







Starting the Command Browser





Finding specific commands





Training commands







Working with Custom Commands (Preferred and higher) 109


1 0

Improving Accuracy






The Accuracy Center







Tools to improve your acoustics





Tools to Manage Commands




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Tools to improve your vocabulary






Training a word or command






Using the Performance Assistant





1 1

Managing Users








Creating a new user









Opening a user









Renaming a user









Deleting a user









Backing up and restoring a user






Importing and exporting users 136




1 2

Using Portable Recorders (Preferred and higher)




Installing recorder software







Creating a user adapted to your recorded speech





Dictating into your recorder







Transcribing recorded dictation






Correcting mistakes









Using the Dragon NaturallyMobile recorder as a microphone



1 3

Automate Your Work (Preferred and higher) 153



Viewing and editing commands






Creating new commands







Deleting custom commands






Importing and exporting commands 160





Changing the command group and availability 160



1 4

Customizing Dragon NaturallySpeaking





Correction options









Startup/Shutdown options







View options 165









Hot key options









Miscellaneous options 169







Formatting options








Commands List
















Dragon NaturallySpeaking User’s Guide




C H A P T E R 1


ragon NaturallySpeaking lets you talk to your computer instead of typing. As Dyou talk, your words are transcribed onto your screen and into your documents or e-mail messages.

Talking to a computer while it types what you say is called dictating. You can dictate into Microsoft® Word, Corel® WordPerfect®, e-mail programs, personal information organizers, and virtually any other program in which you normally type.

You can use Dragon NaturallySpeaking to:

Compose letters, memos, and send e-mail messages. You can cut and paste inside your documents as well as revise and format text. Just think about what you want to say, and then say it into the microphone.

Enter data into forms or spreadsheets. Most people can dictate numbers faster than they can type. Using Dragon NaturallySpeaking Professional or higher editions, you can create custom voice commands to let you move from field to field on your form by voice.

Work on the Web. You can search the Web, access information, and navigate Web pages by speaking URLs and links.

Start programs and open menus.

Use handheld recorders to dictate while you are away from your computer. Dragon NaturallySpeaking can then transcribe what you said. (Available in Preferred and higher editions.)

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About this guide

This guide covers all editions of Dragon NaturallySpeakingNaturallySpeaking. This includes:





Professional Solution Series

Most of the information presented in this guide is applicable to all the editions. Differences between the editions is noted in the text.

Conventions used in this guide

1This guide contains many examples of words and phrases you can say when using Dragon NaturallySpeaking. These examples appear in italics with quotation marks, for example: “Format That Bold.”

2Some procedures also include sample text for you to dictate. Sample text appears in a different typeface, with punctuation in square brackets. For example:

US/Canada: When talking to a computer [comma] try to say every word clearly without trailing off at the end of a sentence [period]

Other Dialects: When talking to a computer [comma] try to say every word clearly without trailing off at the end of a sentence [full stop]

3This guide applies to the five English dialects that ship with Dragon NaturallySpeaking:

US English

UK English

Australian English

Indian English

Southeast Asian English

US English uses US spelling, punctuation, and time and currency formats. We recommend US English for Canadian users since this dialect formats numbers (including times, telephone numbers, and currency) in North American formats.

All other dialects use UK spelling, punctuation, and time and currency formats (some number settings depend on your Windows Regional Settings). Where


Dragon NaturallySpeaking User’s Guide







multiple dialects are used in dictation examples, those dialects appear in a different font style. For example:

You can also correct a longer phrase by saying “Correct [text] Through [text]” (US/ Canada) or “Correct [text] To [text]” (Other Dialects).

4This guide uses US spelling and punctuation for consistency.

5This guide also includes tips and notes to help you use the software more effectively. Tips and notes appear like this:

TIP If you pause correctly, but Dragon NaturallySpeaking still types a command as dictation, you can force it to recognize what you say as a command by holding down the CTRL key.

NOTE With Numbers Mode on, Dragon NaturallySpeaking tries to interpret everything you say as a number. If you dictate words, the results will be unpredictable. However, you can still navigate menus and switch between programs by voice when Numbers Mode is on.

What’s new in Version 7?

Dragon NaturallySpeaking Version 7 includes the following new features:

New Performance Center

The Performance Center guides you through troubleshooting and performance optimization to be sure you're getting the most out of Dragon NaturallySpeaking.

Improved Command Browser

The new Command Browser gives you more flexibility when creating and managing your custom commands. The Command Browser is available in all editions, but functionality varies by edition.

Improved Text and Graphics Commands (Available only in Professional and higher editions)

Text and Graphics commands can now optionally match text to the font of the document you're creating or include special formatting and bitmaps, allowing you maximum flexibility.

Support for Additional Input Devices

Dragon NaturallySpeaking Version 7 now supports certified Pocket PC devices as well as additional digital handheld recorders, array microphones and cordless microphones.

RealSpeak V2 (Available only in Preferred and higher editions)

Dragon NaturallySpeaking Version 7 now includes ScanSoft's RealSpeak V2.

Full Support for More Applications:

Outlook Express: Dragon NaturallySpeaking automatically learns the contact names in your Outlook Express address book. (Available only in Standard and higher editions)

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AOL 6, 7 and 8: Full Natural Language Command support.

WordPerfect 10: Full compatibility and Natural Language Command support (Available only in Standard and higher editions)

Microsoft Excel (Available only in Preferred and higher editions)

Microsoft Access (Available only in Preferred and higher editions)

Natural Punctuation (Available only in Standard and higher editions) You can have Dragon NaturallySpeaking automatically insert periods and commas in dictated text.

Support for network installations and maintenance (Available only in Professional and higher editions)

Dragon NaturallySpeaking is available with an MSI file for network installations, and has been certified for SMS and Active Directory Services environments. (Available only in Professional and higher editions)

Ability to automatically launch NaturallySpeaking at system startup time.

Vocabulary Optimizer (Available only in Standard and higher editions)

The Vocabulary Optimizer examines e-mail and documents to analyze sentence structure and word use frequency, and then adjusts the recognition engine to match your writing patterns.

What should I expect from Dragon


One reason to use Dragon NaturallySpeaking is to do your writing more quickly; creating letters, reports, and other documents by voice. Another is to reduce the stress associated with keyboarding. Or maybe you just like the idea of being able to lean back in your chair, put your feet up on the desk, and still get work done.

Dragon NaturallySpeaking is good for all these reasons, but making it work well requires some effort from you. Dragon NaturallySpeaking learns about your voice and pronunciation as you use it. When you use words the program doesn’t know, it will misrecognize them. By correcting your mistakes, you help Dragon NaturallySpeaking improve its ability to recognize your way of speaking.

Do I still need my keyboard and mouse?

Although you can use Dragon NaturallySpeaking to do almost everything on your computer by voice, some things are still easier to do by mouse or keyboard.

If using a mouse and keyboard is an option for you, try experimenting with using your voice and using your hands for different tasks, to see what works best. If using a mouse and keyboard is not an option, see “Working on your Desktop” on page 27.


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C H A P T E R 2

Installation and Training

his chapter describes how to install, set up, and train Dragon Naturally TSpeaking.

System requirements

To run Dragon NaturallySpeaking, your system must meet the following requirements:

Intel® Pentium® III 500MHz or greater (or equivalent AMDTM processor)

NOTE Dragon NaturallySpeaking will not install on machine with a processor of less than


128 MB RAM for Essentials, Standard, and Preferred editions

256 MB RAM for Professional edition and Solution series.

300 MB free hard disk space for a typical installation; 700 MB for a full installation.

Microsoft® Windows® ME, Windows® 98SE, Windows® NT 4.0 with Service Pack 6 or higher, Windows® 2000, or Windows® XP.

16-bit Creative® Labs Sound Blaster®, or compatible sound card capable of and set to 16bit, 11KHz for Audio Recording

Microsoft® Internet Explorer® 5 or higher (free download available at

CD-ROM drive (8x or faster) required for installation.

ScanSoft-approved noise-canceling headset microphone (included)

Speakers - optional for playback of recorded speech and text-to-speech features. (Available only in Preferred and higher editions)

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Installation and Training



Multiple users on one computer

Dragon NaturallySpeaking is licensed on a “per individual” basis. You are permitted to install the software on more than one computer (for example, on a desktop and a laptop computer, or on a work computer and a home computer), although you may not use the software concurrently on more than one computer, and you are permitted to create multiple voice profiles, so long as each voice profile is for you. If someone else desires to create or use another voice profile, however, that person must purchase a separate license for Dragon NaturallySpeaking. Volume license agreements are available.

Plugging in the microphone

To use Dragon NaturallySpeaking, you will need to plug in your microphone.

1Insert the microphone plug into the MIC input jack of your sound card. Microphones and sound cards vary, but the microphone jack is usually red and has a picture of a microphone. If your sound card does not have a MIC jack, use the LINE IN jack.

If you are not sure how to plug in your microphone, consult the documentation that came with your computer. Note the following:

Also, if you have a USB or array microphone (supported in Preferred and higher editions), follow the instructions that came with it instead of this description.

2Insert the headphone plug into the LINE OUT jack on your sound card. If your sound card does not have a LINE OUT jack, use the SPEAKER or HEADPHONE jack.

NOTE If you already have speakers for your computer, you can also use these to playback

recorded speech instead of your headphones.


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Installation and Training



Installing the software

Before installing Dragon NaturallySpeaking:

Close all open applications.

Turn off or disable any antivirus software; installation can sometimes trigger a false virus report.

NOTE You must have Administrator rights to install or uninstall Dragon NaturallySpeaking on Windows NT, Windows 2000 and Windows XP. Administrator rights are not required to create a user or use the software after installation. This also applies for an upgrade installation.

Upgrading from a previous version

Upgrading from Version 5:

You can upgrade your English users from any edition of Dragon NaturallySpeaking Version 5 to Version 7. The installation automatically migrates your english Version 5 user files and vocabularies to Version 7. If you upgraded from:

Version 5 English, the Version 5 English software will no longer be functional.

A non-English or multilingual Version 5, the software will remain fully functional, but the english Version 5 users will no longer be available in Version 5. Your non-English users files will not be upgraded and will still be available.

Upgrading from Version 6:

You can upgrade from any edition of Dragon NaturallySpeaking Version 6 to Version 7. When upgrading from Version 6, you can choose to automatically migrate your V6 user files and vocabularies to Version 7. Once V7 is installed, Version 6 will no longer be functional.

To install Dragon NaturallySpeaking:

1Insert the Dragon NaturallySpeaking CD into your CD-ROM drive.

If the installation does not start automatically, use the Windows Explorer to find and double-click setup.exe on your CD-ROM drive.

Follow the on-screen instructions during installation.

2Provide your customer information, including the serial number supplied with your NaturallySpeaking installation information.

3Choose your destination location. If there are no previous version of Dragon NaturallySpeaking on your system, the default directory is:

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Installation and Training



C:\Program Files\ScanSoft\NaturallySpeaking

If you have Version 5 or 6 on your system, Version 7 will install to the previous version’s directory.

4 Choose your Setup Type (Preferred and higher editions)

Most users in the US should choose “Typical Installation” and click Next. This installs Dragon NaturallySpeaking with the US (American) English user files. To install non-US English user files, choose “Custom Installation” and follow the instructions below. Pick Custom Installation if you want to have more control over which components to install.

NOTE If you decide not to install some Dragon NaturallySpeaking components by selecting a Custom installation, you can install them later by running the Setup program again and choosing Modify.

Installing non-US user files (Preferred and higher)

To install user files for UK (British) English, Australian English,

Indian English, or Southeast Asian English, choose “Custom

Installation” from the setup screen and click Next.

Select the user file for the dialect you want and click Next to continue installation.

The user files for each region contain both spellings and pronunciations specific to that region. All users who wish to dictate US English spellings—including users with accents—should install the US (American) English user files.


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Installation and Training



5(Upgrade only) If you are upgrading from Version 5 or 6, the Version 7 installation prompts you to upgrade your users. You may be prompted later to re-train some of your existing users.

6Continue following the on-screen instructions. The setup program will copy the files for Dragon NaturallySpeaking to your computer.

7When prompted, make sure to register your copy of Dragon NaturallySpeaking. Once registered, we can notify you of product updates and other offers.

8At the end of the installation, you can enable the Dragon NaturallySpeaking QuickStart option. By enabling Quickstart, NaturallySpeaking launches at system startup time and adds the NaturallySpeaking Quickstart icon to the Windows task bar. For more information on the QuickStart option, see “Using QuickStart” on page 25.

9Click Finish to complete the installation. The program may ask you to reboot your computer.

Creating a new user

When you launch the software for the first time, the New User Wizard starts and leads you through creating a new user. For example:

NOTE If you upgraded a single user from a previous version, NaturallySpeaking loads that user. If

you upgraded multiple users, NaturallySpeaking displays the Open User dialog box.

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Creating a user

1To create a user, you must type a name in the Your Name field. The software automatically picks the best speech model and vocabulary settings for your system. For more information, see “About vocabularies and languages” below.

2Select your dictation source. If you are using a USB microphone or another type of input device, choose the appropriate option from the “Dictation source” drop-down list.

3Click Next to continue.

About vocabularies and languages


Some editions of Dragon NaturallySpeaking version 7 let you to create and train users in multiple languages. If you have purchased an edition with support for more than one language, you can add additional languages by choosing "Custom Install" during Setup. For Professional and higher editions, if you didn't select additional languages during Setup, you can also select an additional language when you create a new user. In this instance, you will need the Dragon NaturallySpeaking CD to install the language files before you can create the user.


Dragon NaturallySpeaking uses a vocabulary to recognize words correctly based not only on the sound of the words, but on their context.

The Vocabulary list is available only if your edition and language let you choose among different types of vocabularies. Check the list to see the available choices.

Vocabulary size

When you create a set of user files, Dragon NaturallySpeaking recommends the vocabulary that best fits your computer's speed and memory. For most users, this recommendation should be followed.

Depending on your edition, you may see an Advanced button. Experienced users may want to click the Advanced button to specify a different vocabulary size:

Medium: for computers with 128 MB of RAM.

Large: for computers with more than 256 MB of RAM.

Empty Dictation: a vocabulary with a language model but without any words. Empty Dictation is designed for experienced users or re-sellers who want to create highly specialized vocabularies. (Professional and higher editions)


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Installation and Training



Speech Model

Dragon NaturallySpeaking uses the speech model to adapt to your voice during training. When you create a set of user files, Dragon NaturallySpeaking recommends the speech model that best fits your computer's speed and memory. Depending on your edition, you may see an Advanced button. Experienced users can use the Advanced dialog box to choose between different speech models. See the online help for more information.

Setting up your microphone

Click Next to have the New User Wizard lead you through setting up your microphone.

Positioning your microphone

The New User Wizard first explains how to position your microphone:

Once you have correctly positioned the microphone, click Next to continue.

Position the microphone

Positioning the microphone is important. If the microphone is out of place, Dragon NaturallySpeaking may not be able to hear you clearly and may make more mistakes.

Consistent position is also important. Make sure that you position the microphone the same way each time you use Dragon NaturallySpeaking.

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Using a headset microphone

Position the microphone about a half-inch (approximately the width of your thumb) from your mouth and a little off to the side. The microphone should not touch your mouth, but it can be almost touching your lips.

If you need to move the microphone out of the way, you can lift the "boom" up and over your head, rather than bending it out of position or removing the headset.

Using a handheld microphone (Preferred and higher)

Hold the microphone one to three inches from your mouth and a little off to the side.

If the volume display on the DragonBar turns red, try holding the microphone slightly farther from your mouth.

Using an array microphone (Professional and higher)

Position the array between 18 and 30 inches from and pointed at your mouth.

Avoid blocking the path between your mouth and the array, for example by holding a book or paper in front of your face.

Avoid having any source of noise or signal other than your voice directly facing the array within at least 15 feet.

Check your volume

When the “Adjust Your Microphone: Volume Check” screen appears, click the “Start Volume Check” button and then read aloud the text displayed in the box.

When the program beeps to indicate it has finished checking the volume, click Next.

Sound quality check

When the “Adjust Your Microphone: Quality Check” screen appears, click “Start Quality Check” and then read aloud the text displayed in the box.

The program beeps when it has finished evaluating the sound quality of your system. If Dragon NaturallySpeaking displays “PASSED,” click the Next button to continue.


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Installation and Training



Training a new user

You must now train Dragon NaturallySpeaking to recognize your voice.

NOTE For more information on training a mobile user, see “Using Portable Recorders

(Preferred and higher)” on page 137.

A yellow arrow shows you where to start reading. To take breaks while you're training the program, click Pause.

To advance through the first two screens, you must say the sentences without pausing. For the rest of the screens, it's okay to pause in the middle of a sentence.

When the words change color, it means the computer has heard and recognized them. If you keep reading the same words, and the computer still doesn't get it, just click Skip. Otherwise, click Next to continue.

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Installation and Training



Choose a text to read aloud and click OK.

You only need to read for about five minutes to train NaturallySpeaking to recognize your voice.

You can take breaks during this training by clicking Pause. Don't worry if you make mistakes or laugh. You should try to read exactly what you see on the screen, but it's okay if you read something incorrectly. The computer will either ignore the mistake or display the yellow arrow so you read the text again.

The progress bar shows how much text you have left to dictate.

NOTE During training, dictating punctuation is not necessary.

When you’ve read enough, the New User Wizard displays a congratulations message. When you click OK, NaturallySpeaking starts adapting to your voice.


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Installation and Training



Adapting to your writing style

After adapting to your voice, the New User Wizard prompts you to adapt Dragon NaturallySpeaking to your writing style.

Dragon NaturallySpeaking can analyze your writing style to increase your overall recognition accuracy during dictation. This tool scans documents in your My Documents directory. These documents include Microsoft Word, Corel WordPerfect, text and rich text files (.rtf).

Adapting to your writing style can add 5 to 30 minutes to user training. Make sure all other programs are closed when you run this step.

NOTE Though we recommend that you run this part of the New User Wizard, if you plan to skip this part of User creation, select "Skip this step" rather than Cancel.

Click Start to continue. While scanning your system, the New User Wizard displays its status. When NaturallySpeaking is done adapting to your writing style, click Next.

You are now ready to dictate.

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Installation and Training




Dragon NaturallySpeaking User’s Guide



C H A P T E R 3

Starting to Dictate

ow that you’ve installed your software and completed training, you’re ready to Ndictate your first sentence.

Starting Dragon NaturallySpeaking

If Dragon NaturallySpeaking is not already running, you can start it by:

Double-clicking the Dragon NaturallySpeaking icon:

Selecting Programs>Dragon NaturallySpeaking from the Start menu.

Right-clicking the QuickStart taskbar tray icon and selecting Start NaturallySpeaking, if the QuickStart option is enabled. For more information on using the QuickStart option, see “Using QuickStart” on page 25.

Turning on the microphone

Before you can dictate, you need to turn on the microphone. You turn on the microphone by:

Clicking the microphone icon on the DragonBar. You can click this icon again to turn it off.


Pressing the plus (+) key on the numeric keypad to turn the microphone on, and then press it again to turn the microphone off.

Clicking the microphone icon in the Windows task bar.

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Starting to Dictate



The button and the volume meter on the DragonBar change to show if the microphone is off or on.

Shows that the microphone is off

Shows that the microphone is on

NOTE Once the microphone is off, you cannot turn it on again by voice.

Sleeping and waking up

To make Dragon NaturallySpeaking stop listening temporarily:

1Say "Go to Sleep" or "Stop Listening."

Dragon NaturallySpeaking ignores everything except the "Wake Up" or "Listen To Me" commands.

2To reactivate the microphone, say "Wake Up" or "Listen To Me."

You can also press the numeric (+) key to turn on the microphone.

Starting to dictate

To begin dictating, start a word processor (such as Microsoft® Word or Corel® WordPerfect®) and begin a new document. Make sure your text insertion point is at the start of the new document.


You can use the DragonPad, a simple word processor included with Dragon NaturallySpeaking. To open the DragonPad, from the Tools menu on the DragonBar, click DragonPad.

TIP Remember to click in the window you want to talk to before you speak.

Start talking. As you talk, text displays in the Results box while Dragon NaturallySpeaking figures out what you said. The Results box is a small yellow window that appears on-screen as you dictate. For example:

The words in the Results box may change as the program considers different interpretations of what it heard.


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Starting to Dictate



The Results box displays a line that changes from yellow to green as you speak, indicating the volume of your dictation.

NOTE When Dragon NaturallySpeaking recognizes what you said as a command, the Results box

displays a bold blue border.

You can also anchor the Results box permanently in one place. From the Tools menu of the DragonBar, click Options, then click the View tab and enable the Anchor option.

Don’t worry about mistakes at this point; Dragon NaturallySpeaking improves as you use it.

Using Natural Punctuation

Dragon NaturallySpeaking can automatically add periods and commas at the appropriate places in your dictation without you having to explicitly speak that punctuation. The Natural Punctuation feature can be useful in helping you get used to dictation by focusing on what you are saying rather than how your speech is punctuated.

Natural Punctuation inserts only periods and commas. You have to dictate other punctuation marks. Even with Natural Punctuation turned on, you can still dictate periods and commas. As you become more adept at dictation and want more control over where punctuation appears, you may want to explicitly dictate all your punctuation.

NOTE You can turn Natural Punctuation on and off by voice by saying "autopunctuation on" and "autopunctuation off" or by selecting Options from the Tools menu of the DragonBar and clicking "Automatically add commas and periods" on the Formatting tab.

For more information on Natural Punctuation see “Using Natural Punctuation” on page 91.

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Starting to Dictate



Dictating punctuation

You can dictate punctuation at any time while you are using Dragon

NaturallySpeaking, even when Natural Punctuation is enabled.

Use the following list as a guide to dictating the most common punctuation marks. (For a complete list of punctuation, see page 194.)


SAY (US/Canada)

SAY (Other Dialects)









full stop


exclamation point or

exclamation mark


exclamation mark






question mark

question mark













Starting new lines and paragraph

While you are dictating, you can use the following commands to duplicate the action of pressing the Enter key once (to add a new line) or twice (to add a new paragraph).



Add a new line

"New Line"



Add a new paragraph

"New Paragraph"



Saying "New Paragraph" presses the Enter key twice and capitalizes the next word you dictate.

Tips for dictating text

To erase the last thing you said, say "Scratch That."

You can repeat "Scratch That" to undo a sequence of phrases.

To undo the effects of a command, say "Undo That." If “Undo That” fails to undo an action, try repeating the command until you completely undo the operation.

To stop a recognition in progress (and turn the microphone off), click the small red button inside the Results box.

You can change the very last phrase you spoke by saying "Bold That," "Cap That," "Correct That," and so on; you do not have to select the text first.

To remove a trailing space after a word, you can say "Delete Previous Character."

You can create a spoken form for words you prefer not to say aloud. For example, you can create a command that types "Snookums" whenever you say "Mary's nickname."


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Starting to Dictate



To clear (deselect) your last selection, say "Unselect That."

For information on correcting any mistakes, see Chapter 5, “Correcting and


Printing and saving your dictated text


From the File menu of your word processor, use the mouse to choose Print. Or say “Click File,” pause, and say “Print.” You can also simply say, “Print Document” or “Print File” if the Natural Language Commands are enabled. See “Startup/ Shutdown options” on page 163. Also see “Using the Command Browser” on page 103.


From the File menu, choose Save. You can also say “Click File” and then say “Save.” Remember, you have to pause between the “Click File” and the “Save” commands to have Dragon NaturallySpeaking recognize them as two separate commands. If the Natural Language Commands have been enabled, you can say “Save Document.”

Getting Help

To access the online Help for Dragon NaturallySpeaking, click the Help menu on the DragonBar and choose Help Topics. Alternately, you can say “Give Me Help.” You can print individual Help topics with the Print button in the Help window. To open the online Help links, just say their names. The links will be displayed next to the application window and will give you examples of the most common commands that work in the application you are currently using.

“What Can I Say?”

Saying “What Can I Say?” will bring up the Sample Commands window. The Sample Command window displays a small selection of useful commands that Dragon NaturallySpeaking recognizes for the current context, whether it is a particular program you are using or the Windows desktop.

Additional commands are also summarized in the Commands List Appendix on page 173.

To open the Sample Command Window

Choose Sample Commands from the Help menu on the DragonBar or say “What can I say”. The Sample Commands window opens, displaying a selection of commands next to the window you are working in.

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The contents of the Sample Commands window change depending upon what application is currently active.

For example, when you switch between Microsoft Word and Microsoft Outlook, the contents of the Sample Commands window changes accordingly

If you want to see additional commands that are available to you, click Command Browser at the top of the Sample Commands window. The Command Browser is described in more detail on page 103.


A list of Global commands (available everywhere) appears if there are no sample commands available for a specific program.

Commands marked with an asterisk (*) are available only if the Enable Natural Language Commands check box is selected on the Startup/Shutdown tab of the Options dialog box.


To start the Tutorial, choose Tutorial from the Help menu on the DragonBar. The Tutorial includes a number of lessons covering the basics of Dragon NaturallySpeaking.


If you are having problems using Dragon NaturallySpeaking, or if you are getting unexpected results, please refer to the “Resolving Problems” and “Tips” section of the online help.


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The DragonBar

The DragonBar gives you access to Dragon NaturallySpeaking functions and features.











The Sound menu and the Extras toolbar is available only in Preferred and higher editions.

Microphone button and volume display

When the microphone is on, the Volume Display shows the sound level. Yellow means silence or that your speaking too softly, green means you are speaking at a proper level, and red means you are speaking to loudly.

Volume display

Extras toolbar (Preferred and higher edition)

If present in your edition, you can click the Extras button on the far right of the DragonBar to open the Extras toolbar. The Extras toolbar displays buttons for handheld recorder transcription and playing back your dictation.

Start Playback Stop Playback Skip Forward


Fast Playback

Skip Back Transcribe


Clicking the Correction button opens the Correction menu to teach the computer what you said. See chapter 4, “Correcting and Editing.”


Use this button to transcribe your speech from a handheld recorder. See chapter 15, “Using Portable Recorders (Preferred and higher).”

Start Playback, Fast Playback, and Stop Playback

When you select text and click the Start Playback button, you hear a recording of your dictation. A yellow arrow displays on your screen during playback, following what you said. Click the Fast Playback button to play the recording at a faster speed. Click the Start Playback button to return to a normal speed. Click the Stop Playback button to stop the recorded speech playback.

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Skip Back and Skip Forward

Use these buttons to skip backward or forward one utterance. To Dragon NaturallySpeaking, an utterance is a group of words said together without pausing. The Extras menu items can be displayed in the main DragonBar. See “View options” on page 165.

Changing the DragonBar position

To change the position of the DragonBar, click the Dragon icon at the far left of the DragonBar. A menu displays which lets you move the DragonBar as follows:



Docked to Top mode (default)

lock the DragonBar to the top of the screen



Docked to Bottom mode

lock the DragonBar to the bottom of the screen

Floating mode

freely position the DragonBar



Cling mode

make the DragonBar appear just above the window


into which you are dictating.

Tray Icon Only mode

hide the DragonBar completely and only display


the Microphone icon in the Windows task bar.



NOTE You can also hide the DragonBar by saying “Switch to Tray Icon Only Mode.” To make a hidden DragonBar reappear, right-click on the small microphone in the lower right corner of the screen. From the menu that appears, click Restore Previous DragonBar Mode.

Controlling Dragon NaturallySpeaking with voice commands

You can operate Dragon NaturallySpeaking with voice commands. For example, to show the Extras toolbar, say “Show Extras Bar.” For a list of other voice commands that control Dragon NaturallySpeaking, see “Controlling the DragonBar” in the Appendix, page 174.


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Using QuickStart

The NaturallySpeaking QuickStart taskbar tray icon gives you quick access to Dragon NaturallySpeaking and recent users. Right-clicking the QuickStart icon displays the QuickStart menu. For example:

NOTE This option is installed at the end of Dragon NaturallySpeaking Setup process.

Enabling QuickStart

By enabling QuickStart, NaturallySpeaking launches automatically at system startup time and adds the NaturallySpeaking icon to the Windows taskbar.

There are two ways to enable QuickStart:

During installation. The final installation screen includes the option to enable QuickStart.

From the Options dialog box. From the Tools menu on the DragonBar, click options and then click the Startup/Shutdown tab. To enable QuickStart, select “Launch in QuickStart mode on Windows startup.” See page 26 for more information.

You must re-start Windows for the QuickStart option to take effect.

Shutting off QuickStart

To permanently disable QuickStart, de-select it from the Startup/Shutdown tab of the Options dialog box. You must re-start Windows for this option to take effect.

Temporarily Disabling QuickStart

To temporarily disable QuickStart, right-click the QuickStart taskbar tray icon and select “Exit NaturallySpeaking QuickStart.” This removes the QuickStart taskbar tray icon from the Windows taskbar. When you re-start Windows, the

QuickStart taskbar tray icon re-displays. You can also re-start QuickStart without restarting Windows by selecting Start->Programs->Startup->Dragon NaturallySpeaking.

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Using QuickStart

You access QuickStart by right-clicking the QuickStart taskbar tray icon. This displays the QuickStart menu.



Start NaturallySpeaking

Start NaturallySpeaking


If you have only one user defined, NaturallySpeaking


opens with that user loaded. If you have more than one


user, the Open User dialog box displays and


NaturallySpeaking starts once you select a user to load.



Open User…

Display the Open User dialog box. Once you select (or


create) a user, NaturallySpeaking starts.

Open Recent User

Open a menu listing your most recently loaded users.




Open the Help menu

Close DragonBar

Unload all users and closes the DragonBar



Exit NaturallySpeaking

Remove the QuickStart taskbar tray icon from the


Windows taskbar and closes NaturallySpeaking if it is


currently running. You must re-start Windows to re-start


the QuickStart feature.



If the QuickStart icon becomes unavailable for any reason, you can always start the program from the Windows Start Menu.


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C H A P T E R 4

Working on your Desktop

his chapter describes how to control almost everything on your computer with TDragon NaturallySpeaking voice commands.

NOTE If you are using Microsoft® Windows NT® version 4, you will need Service Pack 6 or later in order to be able to use most of the voice commands described in this chapter. If you are using Microsoft® Windows NT® 4 with a Service Pack lower than 6, then you will not have Active Accessibility installed on your system and an error message will appear. However, pressing keys by voice (page 32), and moving the mouse by voice (page 36) will work regardless of what Microsoft® Windows NT® Service Pack you have.

Programs, documents and folders

Using voice commands, you can start programs and open documents and folders that appear in your Start menu or desktop.

You can’t start Dragon NaturallySpeaking by voice. However, you can automatically start Dragon NaturallySpeaking in sleep mode whenever you start Windows. See “Startup/Shutdown options” on page 163 for more information.

Starting a program

To start a program from the Start menu, say “Start” and then the name of the program exactly as it appears on the menu or submenu of the Start menu. You can also say the name displayed below the icon on your desktop.

For example, to start Microsoft® Internet Explorer®, say “Start Internet Explorer.”

Opening documents and folders from the Start menu

To open a document or folder from the Start menu, say “Start” and then the name of the document or folder exactly as it appears on the menu.

For example, to open a document named sales.doc, you could say “Start Sales dot doc.” To open a document named journal.wpd, you could say “Start journal dot w p d.”

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To open a document or folder from your Windows® desktop, just say “Start” and then the name below the icon. For example, to open a folder named “Projects,” say

“Start Projects.”

Say “Start Projects”

Switching between open windows

You can switch between the windows you have open by saying “Switch to” and then say the name of the program or document window exactly as it appears in the title bar.

For example, if Microsoft® Word® is running, you can switch to it by saying “Switch to Microsoft word.”

You can also switch between open windows by saying “Switch to Previous Window” (same as pressing ALT+TAB) and “Switch to Next Window” (same as pressing




Switch to Next Window

Switch to the next application.



Switch to Previous Window

Switch to the previous application.

Switch to Microsoft Word

Make Microsoft® Word the active application.

Switch to (name of

Switch to the open application you specify. Say the


name of the application as it appears in the title bar


of the application window.



Opening and closing menus

You can activate any menu by saying the menu name.

To open a menu:

1 Open a program window (for example, Microsoft® Word) and make it active.


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Say the name of the menu you want to open (for example, say “File”). If the command does not work, try saying “Click” and then the name of the menu you want to open (for example, say “Click File”).

Say “File or “Click File”

Say “Save”

2In this example, the File menu should open. If the command doesn’t work (for example, if the word “click” is typed into your document), you may have paused in the middle of the command.

3Say the name of a menu item to activate it (for example, say “Save”).

4To close a menu, say “Cancel.”

TIP To open the Start menu, say “Click Start” or “Click Start Menu.”

NOTE If commands are often typed into your document instead of recognized as commands, you can make Dragon NaturallySpeaking recognize commands only when they are preceded by saying “Click.” To do this, select the “Require ‘Click’ to select menu or control” check box on the Miscellaneous tab of the Options dialog box, described on page 169.

Selecting buttons, tabs, and options

When Dragon NaturallySpeaking is running, you can select any button, check box, text box, or other dialog box option you see by saying it’s name. If that doesn’t work, say “Click” and then its name.

For example, to select a check box labeled “Toolbar,” say “Toolbar” or “Click Toolbar.” To clear the check box (deselect it), say its name again.










Say “Wrap to window” or




“Toolbar” or





“Click Wrap to window”












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You can select tabs by saying the name of the tab, alone or preceded by “Click.” In the dialog box pictured, you could say “Options” or “Click Options” to select the Options tab. You can also move between tabs by saying “Go to Next Tab” and “Go to Previous Tab.”

NOTE In some programs, you may not be able to select dialog box items by saying their names. If this happens, the following method of selecting items may work: say “Tab Key” repeatedly to move to the item you want, then say “Press Space Bar” to select it. See also “Moving the mouse pointer and clicking the mouse,” on page 36.

Selecting icons on the desktop

You can use voice commands to select icons on the Windows® desktop.

To select an icon on the desktop:

1Switch to the Windows® desktop. To do this by voice, minimize all open applications and place the mouse pointer over the desktop icon. Say “Mouse Click” to make the desktop active.

2Say the name of the icon (for example, “My Computer”). Dragon NaturallySpeaking types the icon name and Windows® selects it.

3To select another icon, say “Move” and then the direction (up, down, left, right) and number of icons (up to 20).

For example, say “Move Right 1,” “Move Down 2,” or “Move Up 3.”

Say “My Computer” to select My Computer

Say “Move Right 1” to select My Briefcase

Say “Move Down 2” to select Recycle Bin

After you select an icon, you can say “Press Enter” to start or open it and “Press Shift F10” to display its menu (as if you right-clicked the icon with the mouse.)


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You can also use voice commands for these actions. See “Marking and dragging objects” on page 38.

Resizing and closing windows

To resize and close windows, say “Click” and then one of the following window commands:



Click Minimize or

Minimize the active window.

Click Control Menu


(pause) Minimize




Click Maximize or

Maximize the active window.

Click Control Menu


(pause) Maximize


Click Restore or

Restore window to previous size.

Click Control Menu


(pause) Restore




Click Close or

Close the active program.

Press ALT F4


Press CTRL F4

Close the active document, not the whole


program (works in many programs).



Click Start Menu or

Open the Windows® Start Menu.

Click Start or






NOTE “Click” is NOT optional for the Control menu commands.

TIP If you have trouble getting Dragon NaturallySpeaking to recognize any of the window commands, you can open the Control menu by saying “Click Control Menu” and then say them.

Scrolling in windows and list boxes

You can scroll vertically in a window (for example, an online Help window) or list box by saying “Move Down” and “Move Up” and then a number of scroll bar arrow clicks (up to 20). For example, say “Move Down 4” or “Move Up 10.”

You can scroll horizontally by saying “Move Left” and “Move Right” and then a number of scroll bar arrow clicks (up to 20). For example, say “Move Left 10” or

“Move Right 5.”

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Opening lists and making selections

You can activate any list box by saying the list box name.

To open a list box:

1Say the name of the list box you want to open.

2Say "Show Choices," "Drop List," or "Open List." The list box opens to show all the choices available in the list.

To make a selection from an open list

1Say the full name of the selection.

2Say "Move Down" or "Move Up" and the number of places your selection is from the current selection.

Pressing keyboard keys

You can activate Windows® menus and controls by pressing keys. With Dragon NaturallySpeaking you can “press” any key on your keyboard by voice. You can press letters, numbers, modifier keys (SHIFT, CTRL, and ALT), and so on.

You can say “Press,” “Press Key,” or “Type”—all three voice commands work the same way.

NOTE “Scratch That” will not erase keystrokes dictated with the Press Key commands. You must

select the text by voice or mouse and delete it or say “Press Delete.”

Pressing letters

You can press any letter on your keyboard by saying “Press” and then the letter. When you’re pressing letters, you must say “Press” before each one. For example, to enter “txt,” say “Press t,” “Press x,” “Press t,” pausing between letters.

TIP You can also spell words using Spell mode. See “Switching Recognition Modes” on page 101 for

more information.

For similar-sounding letters (such as b, d, and v), you can use the International Communications Alphabet (page 178) to “spell” the letter keys, for example, “Press alpha” or “Press bravo” or say “Press d as in David,” and so on (you can also say “Press


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d for David,” and so on) as you would if you were spelling something to another person over the phone.








any letter a–z or any international alphabet word alpha


through zulu


a as in Albert/Alice/alpha


b as in Bill/Buffalo/bravo


c as in Cathy/Carl/Charlie


d as in David/daughter/delta


e as in Edgar/enter/echo


f as in Frank/fancy/foxtrot


g as in George/gopher/golf


h as in Henry/helmet/hotel


i as in Iris/Ireland/India


j as in John/justice/Juliet


k as in Karen/kitchen/kilo


l as in Larry/lemon/lima


m as in Mickey/magic/Mike


n as in Nancy/nobody/November


o as in Otto/over/Oscar


p as in Paul/people/papa


q as in Quentin/question/Quebec


r as in Robert/Rachel/Romeo


s as in Sam/Singapore/sierra


t as in Terry/Tyler/tango


u as in Ursula/unit/uniform


v as in Valerie/visit/Victor


w as in Wendy/wake/whiskey


x as in Xavier/Xerxes/xray


y as in Yolanda/Yvonne/yankee


z as in Zachary/zookeeper/zulu


(you can also say “for” instead of “as in”)



NOTE You can say “Press c” or “Press Charlie” but you cannot say “Press Cathy” or “Press Carl.”

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Capitalizing a letter

You can capitalize a letter by saying “Press Cap” and then the letter.

For example, to enter “28K” say “twenty eight” and then “Press Cap K” (or “Press Cap K for Karen”).

Pressing numbers

You can press numbers (0 to 9) by saying “Press” and then the number. For example, say “Press 8.”

Pressing key combinations

When you’re pressing keys, you can press any combination of the modifier keys (SHIFT, CTRL, and ALT) at the same time as another key, such as a letter. For example, you can say:

“Press Control Z” (undoes last action)

“Press Alt F” (opens File menu)

“Press Shift Tab” (moves backward through dialog box options)

NOTE Dragon NaturallySpeaking ignores the command “Press Control Alt Delete” (the keyboard

shortcut for restarting a computer).

Pressing function and numeric keypad keys

To press a function key (F1 to F12), say “Press Function” and then the name of the key. For example, say “Press Function 1” to bring up the online Help.

To press the keys on the numeric keypad, say “Press Keypad” and then the name of the key. For example, you can say “Press Keypad Minus” to press the keyboard shortcut that opens the Correction Menu. See the complete list below:




Keypad 1


Keypad 9 (you can say any number from 0 to 9)


All Dialects: Keypad Point (.)


US/Canada: Keypad Period (.)


Other Dialects: Keypad Full Stop (.)


Keypad Slash (/)


Keypad Asterisk (*)


Keypad Minus (-) (opens the Correction menu)




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Keypad Plus (+) (turns the microphone on or off)

Keypad Star (*) (opens the NaturallySpeaking menu on the


Keypad Enter

NOTE Num Lock must be on for the “Press Keypad” commands to work. You can say “Press Num

Lock” to turn Num Lock on.

Pressing other keys

Here’s a list of other keys you can press by voice:




Up Arrow


Down Arrow


Right Arrow


Left Arrow


Home Key


End Key


Page Up


Page Down


Insert Key


Delete Key


Control Key


Shift Key


Alt Key


Print Screen


Scroll Lock


Pause Key


Num Lock


Caps Lock



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Moving the mouse pointer and clicking the mouse

Dragon NaturallySpeaking provides hands-free mouse control with MouseGrid and the mouse motion voice commands. You can use these features to position the mouse pointer anywhere on the screen, click the mouse buttons, and drag objects— all by voice.

Moving the mouse pointer with MouseGrid

You can position the mouse pointer anywhere on the screen by using MouseGrid. You can move the pointer relative to the full screen or the active window.

To use MouseGrid:

1Say “MouseGrid” to place the MouseGrid over the full screen (as in this example) or say “MouseGrid Window” to place it over the active window. For example:


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2Say a grid number from 1 to 9 to position the pointer in that numbered area. In this example, to position the pointer over the Recycle Bin, say “4.A smaller MouseGrid will appear in the chosen grid square.

Say “4” to place a smaller MouseGrid over grid square number 4.

3To zoom in over the desired area, say another grid number. In this example, say “4” to place the pointer over the Recycle Bin icon.

4Continue to say the respective grid number to zoom in until the mouse pointer is over an icon or other object. You can use voice commands to click the mouse or mark and drag the object. See the following sections for instructions.

TIP You can undo the last MouseGrid action by saying “Undo That.”

To close MouseGrid, say “Cancel.”

Moving the pointer with the “Mouse” command

You can move the mouse pointer up, down, left, or right a short distance (a few millimeters) by using the mouse pointer commands.

You can combine moving the mouse pointer and clicking the mouse in a single voice command. For example, you can say “Mouse Up 3 Click” or “Mouse Right 2 Double Click.”

To move the pointer:

1Say “Mouse” followed by the direction and number of times to move it (up to 10). For example, say “Mouse Up 5” or “Mouse Left 10.”

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2When the pointer is over an icon or other object, you can use voice commands to click the mouse or mark and drag the object.

Clicking the mouse

You can click, double-click, left-click, and right-click the mouse buttons by voice.

To click the mouse:

1Position the mouse pointer over the object you want to select (for example, say

“MouseGrid 9 1” or “Mouse 2”).

2Say “Mouse Click,” “Mouse Double Click,” “Mouse Left Click,” or “Mouse Right Click.”

When an object is selected, you can mark and drag the object (as described in the next section).

Marking and dragging objects

You can mark an object and drag it to a different location by voice.

To mark and drag an object:

1Position the mouse over the icon or object you want to drag and then say “Mark” (for example, say “MouseGrid 9 1 Mark”).

2Move the mouse pointer to where you want to drag the object and then say

“Drag” (for example, say “MouseGrid 6 3 Drag”).

TIP Instead of “Drag,” you can also say “Control Drag” and “Shift Drag” to drag while holding

down the CTRL or SHIFT key.

Moving the pointer with the mouse motion commands

In addition to the mouse movement methods described above, you can also move the mouse by using the mouse motion commands. Say, for example, “Move Mouse Right.” The mouse pointer will begin moving to the right and will keep moving until you say “Stop.

Enabling the mouse motion commands

To use the mouse motion commands:

1From the Tools menu on the DragonBar, choose Options and then the Startup/ Shutdown tab.

2Select “Enable mouse motion commands” and click OK.


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3Click the Speed button to choose how fast the mouse pointer moves when you use a mouse motion command.

The mouse motion commands

Here is a summary of the available mouse motion commands.







Move Mouse



Mouse Move



Drag Mouse


Much Faster

Mouse Drag


Very Fast


Upper Left



Lower Left



Upper Right

Much Slower


Lower Right

Very Slow




While the mouse is moving, you can say any of the commands above. You can also say:

Stop” or “Cancel” to stop the mouse from moving

Up,” “Down,” “Left,” Right,” “Upper Left,” “Lower Left,” “Upper Right,” or “Lower Right” to change the direction in which the mouse is moving

Faster,” “Much Faster,” Slower,” or “Much Slower” to change the speed at which the mouse is moving

Click,” “Double Click, “Right Click,” or “Left Click” to click the mouse buttons

Go to Sleep,” “Stop Listening,” or “Microphone Off” to turn the microphone off

To specify which mouse button (left, right, or center) is being held down during mouse drags or if you want the SHIFT, CTRL, or ALT key held down during the mouse drag, use one of these commands before saying one of the drag commands in the table above:


Middle (requires a three-button mouse)





Right Shift

Right Control

Right Alt

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For example, to drag with the SHIFT key held down, you could say “Shift Mouse Drag Up.” To drag with the right ALT key held down (the ALT key on the right side of the keyboard), you could say “Right Alt Drag Mouse Upper Left.”


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C H A P T E R 5

Correcting and Editing

hen Dragon NaturallySpeaking types the wrong words, you should correct Wthese mistakes. By giving the program the right word, you actually teach the program not to make the same mistakes again.

Correcting mistakes requires some extra effort, but it saves you time in the long run by making Dragon NaturallySpeaking more accurate. You’ll probably need to correct mistakes often when you first start dictating, and then less frequently as the program learns from your corrections.

Make it a habit to correct mistakes to continue to improve the accuracy of the program. Make sure you save your speech files when prompted, to preserve the adjustments the program makes.

TIP You must select a word before typing over it. Using the backspace key and retyping (or saying “Scratch That”) will not enable the software to learn from corrections and improve recognition accuracy. For accuracy to improve, you must first select text and then correct it or overwrite it with the words you said.Mrs.

Correcting mistakes

There are a number of ways you can correct the misrecognitions in a document. The following techniques describe the most basic methods, but you can combine these techniques in any manner that suits your working style.

Correcting text with the keyboard

1Move the insertion point to the beginning of the dictation you want to correct.

2Press the Correction hot key to display the Correction menu. By default, this is the minus (-) key on the numeric keypad. You can change the hot key assignment on the Hot keys tab of the Options dialog box. You can also click the Correction button on the Extras toolbar of the DragonBar.

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3If one of the alternatives is correct, press the Down Arrow key to highlight that choice and then press Enter to accept it. If no alternative is correct, just type or say the correct text.

4Continue until all the text is correct.

Correcting text using voice commands

1Say "Select" or “Correct” and the text that is incorrect, the Correction menu appears with a number of alternatives.

If one alternative is correct, say "Choose" and the number of that alternative.

If none of the alternatives is correct, say "Spell That," spell the correct word or words into the Spell dialog box, and then say "OK."

Selecting a large amount of text or an entire document and then saying “Spell That” can produce unpredictable results.

2Verify that the correct text appears in the document in place of the misrecognized text and continue to the next misrecognition.

Correcting text while playing back dictation (Preferred and higher editions)

1Move the insertion point to the beginning of the dictation you want to correct.

2Click Play That Back on the Sound menu of the DragonBar or click the Start Playback button on the Extras toolbar. You can also say, “Play that back”.

3When the playback of your dictation reaches a recognition error, press the correction hot key. By default, this is the minus (-) key on the numeric keypad.

4If one of the alternatives is correct, press the Down Arrow key to highlight that choice and then press Enter to accept it. If no alternative is correct, just type or say the correct text and press the Correction hot key again. Playback will continue automatically from the point where you stopped.

5Continue until all the text is correct.


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Using the Correction menu

The Correction menu shows Dragon NaturallySpeaking’s best guess of the alternatives to the words you dictated and selected.

In the following example, Dragon NaturallySpeaking heard the word “quick” as “clinic.”

Say “Choose 2” to replace “clinic” with “quick.”

You can also say “Spell That” to spell a word or “Cap That” to capitalize it.

In this example, you would choose the correct word from the Correction menu by saying “Choose” and the number next to your choice.

TIP You can change the number of choices displayed to you. In the Options dialog box, click the Correction tab and increase the number in “Show no more than n choices.” If you want to display your choices without the Correction menu taking up too much space on the screen, select the “Show only the choices” option. See “Correction options” on page 162.

When the Correction menu list appears, you can also choose to:

spell the word (in this example, say “Spell That q-u-i-c-k”). Selecting a large amount of text and then saying “Spell That” can produce unpredictable results.

Pressing the Correction hot key (-) while the Correction menu is open will display the Spell Dialog box.

listen to a recording of what you just said (say “Play That Back”)

capitalize it (say “Cap That,” in this example, to get “Clinic”)

say “Unselect That” to cancel the selection and close (dismiss) the Correction menu

ignore the Correction list and keep dictating (in the example above, just say “quick,” which replaces the selected text)

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TIP If you prefer not to see the Correction menu every time you select text by voice, you can turn it off. In the Options dialog box, click the Correction tab to display the Correction options, then clear the check box “‘Select’ commands bring up Correction menu.”

To help you quickly find the alternative you want, the recognition choices in the Correction menu appear in boldface where they differ from the word you’ve selected. (This is only applicable when you’ve selected more than one word at a time.)

The words that are different from the selection appear in bold, to help you find the correct alternative quickly.

If you select any leading or trailing spaces (including paragraph marks) along with the text you want to correct, choosing one of the alternatives in the Correction dialog box deletes those leading and trailing spaces.

Correcting Punctuation

Note the following when correcting punctuation:

When you select a phrase (more than one word) that has punctuation, make sure to dictate that punctuation. For example, say you initially dictated, "Today is Thursday I have a meeting at 11 o'clock" and the text was transcribed as "Today is Thursday, I have a meeting at 11 o'clock." If you want to change the comma to a period, say "Select Thursday comma". If the correct punctuation appears in the Correction dialog box, select it. Otherwise you can dictate over the selection, for example by saying "Thursday period".

When you select punctuation, the Correction menu may include alternate punctuation. For example:


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