Muratec MFX-3091 Quick Start Manual

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Page 1

Quick Start Guide

MFX-3091

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PREFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the result of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this manual will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

Energy Star is a trademark of the United States Environmental Protection Agency.

Microsoft, Windows, Windows Server, Windows Vista and Internet Explorer are registered trademarks of Microsoft Corporation.

Apple, Macintosh, Mac and Mac OS are the registered trademarks of Apple Inc.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the

Energy Star guidelines for energy efciency.

This product complies with the requirements of the Council Directives 2004/108/EC (EMC) and 2006/95/EC (LVD) and 1999/5/ EC (R&TTE), as amended where applicable on the approximation of the laws of the member states relating to electromagnetic compatibility, low voltage and radio & telecommunications terminal equipment.

The following cables were used to evaluate this product for EMC directive

2004/108/EC compliance, and congurations other than this may affect that compliance.

CABLE TYPE

LENGTH

(METER)

CORE SHIELD

Power 1.8

 

USB 5.0





LAN 15.0

 

Telephone 3.0

 

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EMERGENCY FIRST AID

Exercise care in the handling and use of toner powder:

If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt

to induce vomiting.

If inhaled, move the person to an open area for fresh air. Seek medical attention.

If it comes into contact with the eyes, ush with large amounts of water for at least 15 min-

utes keeping eyelids open. Seek medical attention.

Spills on clothing or exposed skin should be washed with cold water and soap to help reduce

risk of staining.

MANUFACTURER

Muratec America, Inc.

3301 East Plano Parkway, Suite100

Plano, Texas 75074

U.S.A

Tel: 469-429-3300

Fax: 469-429-3311,

www.muratec.com

Muratec Customer Support Center

Tel: 800-347-3296 (from the U.S. only)

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●● For Your Safety

Read the Quick Start Guide (this guide) and User’s Manual (Basic) for your safety before using the product.

Cautions related to safety

WARNING

Indicates the presence of a hazard for which not following the instructions noted may result in serious injury or death.

CAUTION

Indicates the presence of a hazard for which not following the instructions noted may result in injury.

General cautions

WARNING

Do not touch the safety switch inside the machine. Doing so may cause electric shock due to high voltage. In addition, gears can rotate, which may result in personal injury.

Do not use inammable

sprays near the machine. Doing so may result in

re due to heat within the

machine.

If the machine casing gets extremely hot or if smoke, unusual odour or abnormal noises are emitted from the machine, there is a risk of

re. Switch off and unplug

the mains connector and contact your dealer.

Remove the power plug from the socket and contact a customer’s service center if a liquid such as water comes into contact with the internal parts of the machine. Failure

to do so may cause re.

Remove the power plug from the socket and remove foreign material such as clips if they fall inside the machine. Failure to do so may cause electric shock

and/or re leading to injury.

Do not operate and do not disassemble the machine other than as directed in the User’s Manual. Doing so may cause electric

shock and/or re leading to

injury.

Remove the power cord and contact a customer’s service center if the machine is dropped or the cover is damaged. Failure to do so may cause

electric shock and/or re

leading to injury.

Remove the power cord periodically to clean the plug blades and root section between the blades. If the power plug remains inserted for a long period of time, the root section will become dusty resulting in a

short which may cause re.

Do not clean spilled toner with a vacuum cleaner.

Doing so may result in re

due to the sparks from electric contact.

Toner spilled on the oor

should be wiped off with a wet cloth.

Do not insert materials into a vent holes. Doing so may cause electric

shock and/or re resulting in

injury.

Do not place containers with liquids such as water on the machine.Doing so may cause

electric shock and/or re

resulting in injury.

Do not touch the fuser and other parts when opening the cover of the machine. Doing so may cause burns.

Do not throw toner or image

drum cartridges into re.

Doing so may cause dust explosion leading to burns.

Do not use power cords, cables, or ground wires other than those that are indicated in the User’s Manual.

Doing so may cause re.

The operation of UPS (uninterruptible power source) or inverters is not guaranteed. Do not use uninterruptible power source or inverters.

Doing so may cause re.

CAUTION

Do not come closer to the paper’s exit area when the power is turned on, while printing. Doing so may result in personal injury.

Do not touch the liquid-crystal display if damaged. If liquid (liquid crystal) leaked from the liquid-crystal display comes into contact with

the eyes or mouth, ush with a large amount of

water. Seek medical attention if necessary.

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Table of Contents

PREFACE ................................................................................................2

EMERGENCY FIRST AID ...........................................................................3

MANUFACTURER .....................................................................................3

IMPORTER TO THE EU/AUTHORISED REPRESENTATIVE ................................3

ENVIRONMENTAL INFORMATION ...............................................................3

For Your Safety .......................................................................................4

About This Guide ....................................................................................8

1 Machine Setup ................................................................... 10

Names of Components ........................................................................... 10

Machine ................................................................................................................. 10

Operator Panel ....................................................................................................... 12

Installing Your Machine .......................................................................... 13

Installation Requirements ........................................................................................ 13

Installation Environment ....................................................................................................13

Installation Space .............................................................................................................13

Unpacking and Installing Your Machine ...................................................................... 14

Available Options .................................................................................................... 16

Turning Your Machine On and Off .............................................................................. 17

Power Supply Conditions ....................................................................................................17

Turning On Your Machine .................................................................................................... 18

Turning Off Your Machine ....................................................................................................18

Loading Paper ........................................................................................................ 19

Step 1 Loading Paper into Tray 1 ......................................................................................... 19

Step 2 Conguring the Settings for Tray 1 ............................................................................ 20

Printing Conguration ............................................................................ 21

Printing Procedure .................................................................................................. 21

2 Copying ............................................................................. 22

Starting a Copy Job ................................................................................................. 22

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Table of Contents

3 Faxing ................................................................................ 24

Initial Setup for Faxing ..........................................................................25

Step 1 Setting Country Code .................................................................................... 25

Step 2 Connecting a Telephone Line .......................................................................... 26

Connecting to a Public Line (Connecting for Fax Only) ............................................................26

Connecting to a Public Line (Connecting for Fax and Telephone) .............................................. 27

Connecting to an ADSL Environment .................................................................................... 28

Connecting to an IP Telephone ............................................................................................ 28

Connecting to a CS Tuner or Digital Television .......................................................................29

Connecting to a PBX, Home Telephone or Business Phone ....................................................... 29

Connecting as an Internal Telephone .................................................................................... 30

Step 3 Conguring Basic Settings .............................................................................. 30

Step 3-1 Settings for Each Dialing Type ................................................................................ 30

Step 3-2 Setup of Date/Time ..............................................................................................31

Step 3-3 Specifying Sender Information ...............................................................................33

Step 3-4 PBX Connecting ...................................................................................................34

Step 3-5 Setting for Super G3 ............................................................................................. 35

Step 3-6 Specifying Reception Mode ....................................................................................36

Faxing .................................................................................................38

Procedure for Fax .................................................................................................... 38

Receiving a Fax ...................................................................................................... 40

Reception Behavior ............................................................................................................40

Printing Received Faxes ...................................................................................................... 40

Faxing from a Computer (For Windows) ................................................... 41

Installing a Fax Driver ............................................................................................. 41

Procedure for Fax from a Computer ........................................................................... 48

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Table of Contents

4 Scanning ............................................................................ 49

Scanning to E-mail ................................................................................ 49

Initial Setup for Scan to E-mail ................................................................................. 49

Step 1 Conguring the Network Settings of Your Machine .......................................................49

Step 2 Conguring the E-mail Settings of Your Machine ..........................................................53

Procedure of Scan to E-mail ..................................................................................... 56

Scanning to Network PC ......................................................................... 58

Initial Setup for Scan to Network PC .......................................................................... 58

Step 1 Conguring the Network Settings of Your Machine .......................................................58

Step 2 Setting Up Your Computer and Machine for Scan to Network PC..................................... 61

Procedure for Scan to Network PC ............................................................................. 72

Scanning to Local PC ............................................................................. 73

Initial Setup for Scan to Local PC .............................................................................. 73

For Windows .....................................................................................................................73

For Mac OS X ....................................................................................................................84

Procedure for Scan to Local PC ................................................................................. 90

5 Printing ............................................................................. 95

Printing from a Computer ....................................................................... 95

Installing a Printer Driver ......................................................................................... 95

For Windows .....................................................................................................................95

For Mac OS X .................................................................................................................. 103

Starting a Print Job ................................................................................................114

For Windows PCL Printer Driver ......................................................................................... 114

For Windows PS Printer Driver........................................................................................... 114

For Mac OS X PS Printer Driver.......................................................................................... 115

For Mac OS X PCL Printer Driver ........................................................................................ 116

Index .................................................................................... 117

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●● About This Guide

Terms in this document

The following terms are used in this guide:

Note

● Indicates important information on operations. Please ensure you read these.

Memo

● Indicates additional information on operations. It is recommended that this be read.

Reference

● Indicates where to look when you require more detailed or related information.

WARNING

● Indicates the presence of a hazard for which not following the instructions noted may result in serious injury or death.

CAUTION

● Indicates the presence of a hazard for which not following the instructions noted may result in injury.

Symbols in this document

The following symbols are used in this guide:

Symbols Description

[ ] ● Indicates menu names on the display screen.

● Indicates menu, window, dialog box names on the computer.

● Indicates part names of the machine or supplied parts.

" " ● Indicates messages and text entered on the display screen.

● Indicates le names on the computer.

● Indicates reference titles. < > key Indicates a hardware key on the operator panel or a key on the keyboard of the computer. > ● Indicates how to get to the menu you want on the menu of the machine or the computer.

● Indicates how to get to the section where the related information is described.

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Notation used in this guide

The following notations may be used in this manual.

● PostScript3 Emulation → PSE, POSTSCRIPT3 Emulation, POSTSCRIPT3 EMULATION

● Microsoft

Windows® 7 64-bit Edition operating system → Windows 7 (64bit version) *

● Microsoft

Windows Vista® 64-bit Edition operating system → Windows Vista (64bit version) *

● Microsoft

Windows Server® 2008 R2 64-bit Edition operating system → Windows Server 2008 *

● Microsoft

Windows Server® 2008 64-bit Edition operating system → Windows Server 2008 (64bit

version) *

● Microsoft

Windows® XP x64 Edition operating system → Windows XP (x64 version) *

● Microsoft

Windows Server® 2003 x64 Edition operating system → Windows Server 2003 (x64

version) *

● Microsoft

Windows® 7 operating system → Windows 7 *

● Microsoft

Windows Vista® operating system → Windows Vista *

● Microsoft

Windows Server® 2008 operating system → Windows Server 2008 *

● Microsoft

Windows® XP operating system → Windows XP *

● Microsoft

Windows Server® 2003 operating system → Windows Server 2003 *

● Generic name for Windows 7, Windows Vista, Windows Server 2008, Windows XP, and Windows Server 2003 → Windows

● Web Services on Devices → WSD

* If there is no special description, 64bit version is included in Windows 7, Windows Vista, Windows

Server 2008, Windows XP, and Windows Server 2003. (64bit version and Windows Server 2008 R2 is included in Windows Server 2008.)

If there is no special description, Windows 7 is used as Windows, Mac OS X 10.7 is used as Mac OS X, and MFP, MFX-3091 is used as the machine for examples in this document.

The descriptions in this document may be different depending on your OS or model.

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Machine Setup

1 Machine Setup

This chapter explains the initial setup for the machine, including the names of the machine components, how to unpack and install the machine, how to turn on/off the machine, and how to load paper into tray 1.

●● Names of Components

This section shows the names of the components of the machine and operator panel.

Machine

The following shows the names of the machine components.

2 1

4 3

No. Name

1 Top cover 2 Power switch 3 Tray 1 4 Multipurpose (MP) tray 5 Top cover open button 6 Operator panel 7 Auto document feeder (ADF) cover 8 Document tray 9 Scanner unit 10 Document glass cover 11 Air vents 12 USB port

No. Name

13 Document glass

No. Name

14 Fuser unit 15 Starter toner cartridge 16 Image drum 17 LED head

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Names of Components

Machine Setup

LINE TEL

No. Name

18 Faceup stacker 19 AC power socket 20 Air vents 21 LINE connection 22 TEL connection

No. Name

23 Network interface connection 24 USB interface connection

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Names of Components

Machine Setup

Operator Panel

The following shows the names of the components of the operator panel.

Reference

● For the details on the functions of each component, refer to the User’s Manual (Basic) > “1. Setup” > “Operator Panel”.

1519 14 17 3 4 5 18

21109876111612

No. Name

1 Display screen 2 Main function keys

<COPY> key <SCAN> key <PRINT> key

<FAX/HOOK> key 3 <START (MONO)> key 4 <START (COLOR)> key 5 <STOP> key 6 <STATUS> key 7 <SETTING> key 8 <REDIAL/?HELP> key 9 <RESET/LOG OUT> key 10 Ten-key pad 11 <UP> key 12 <DOWN> key 13 <LEFT> key 14 <RIGHT> key 15 <OK> key 16 <BACK> key 17 <CLEAR> key 18 <POWER SAVE> key 19 <DATA IN MEMORY> indicator

20 One-Touch key pad 21 <JOB MACRO> key 22 Qwerty keyboard

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Installing Your Machine

Machine Setup

●● Installing Your Machine

This section explains how to unpack and install the machine.

Installation Requirements

This section explains the required environment and space for machine installation.

Installation Environment

Your machine must be installed in the following environment:

Temperature: 10°C~32°C Humidity: 20%~80% RH (relative

humidity)

Maximum wet bulb temperature: 25°C

Note

● Be careful of condensation. It may cause a malfunction.

● If installing your machine where the relative humidity of

the surrounding air is less than 30%, use a humidier or

antistatic mat.

WARNING

● Do not place in hot locations or near re.

● Do not install in locations where chemical reactions take place (laboratory etc.).

● Do not place in locations near ammable solutions such as alcohol and thinner.

● Do not place in locations within reach of small children.

● Do not install in unstable locations (wobbly stand, angled place, etc.).

● Do not install in locations with high humidity or dust and where exposed to direct sunlight.

● Do not install in an environment exposed to briny air and corrosive gas.

● Do not install in locationss with much vibration.

● Do not install in locations where the ventilation holes of the machine are blocked.

CAUTION

● Do not place directly on a rug or carpet with long strands.

● Do not install in a closed room with poor ventilation or circulation.

● If you use the machine in a small room for a long time, please make sure that you ventilate the room.

● Install away from strong magnetic elds and sources of noise.

● Install away from monitors or TVs.

● When moving the machine, hold it on both sides, and move it by slightly tilting the back down.

Installation Space

Install your machine on a at surface that is

wide enough to accommodate the machine.

Allow for enough room around your machine according to the images below.

● Top view

20cm

(193cm)

20cm

50cm

100cm

(83cm)

● Side view

50cm

(96cm)

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Installing Your Machine

Machine Setup

Unpacking and Installing Your Machine

This section explains how to unpack and install the machine.

Note

● The image drum is very delicate. Handle it carefully.

● Do not expose the image drum to direct sunlight or very bright interior light (approximately more than 1500lux). Even under the normal interior light, do not leave it for more than 5 minutes.

● Packaging and cushioning material are needed if transporting the machine. Do not throw them away.

1 Remove your machine from the box and

remove cushioning materials and the plastic bag from your machine.

The accessories (an AC cord, Telephone cable and the “Software DVD-ROM”) are packed within the cushioning material (1).

Note

● Telephone cable is not supplied in some countries.

Lift your machine and place it where it is to be installed.

Note

● Do not open the scanner unit till step 9 is completed.

3 Remove the protection tapes (2) at the

top and sides of your machine, and take out cushioning materials (3).

4 Remove the protection tapes (4), and

open the MP tray.

5 Remove the protection tape (5), and pull

the paper up.

6 Close the MP tray.

7 Open the document glass cover.

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Installing Your Machine

Machine Setup

8 Remove the protection tapes (6).

Open the ADF and remove the protection tapes.

9 Close the document glass cover.

Now, you can open or close the scanner.

10 Open the scanner unit.

11 Press the top cover open button (7) and

open the top cover.

12 Lift the image drum from the machine.

Note

● Do not expose image drum to light for more than 5 minutes.

● Do not touch shiny green surface at the bottom of image drum.

13 Remove the desiccant before installation.

14 Reinstall image drum in the machine:

lower it into place in the machine inserting the pegs (8) at each end into their slots in the sides of the machine cavity (9).

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Installing Your Machine

Machine Setup

15 Turn the lever in the direction shown

below.

Note

● The arrow on the lever should align with the arrow on the image drum.

● When the toner cartridge is not fully xed, a decline in print quality may occur.

16 Close the top cover.

17 Close the scanner unit.

Reference

● Please refer to “Loading Paper” P.19 for information on how to load paper into the machine.

Available Options

The following option is available for your machine:

● Second tray unit (the tray 2)

Reference

● For details on how to install the option, refer to the User’s Manual (Basic) > “1. Setup”> “Installing Options”.

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Installing Your Machine

Machine Setup

Turning Your Machine On and Off

This section explains how to turn the machine on and off.

Power Supply Conditions

The power supply must meet the following conditions:

Voltage:

Power (Watts)

110 - 127VAC . 950W (max) 580W (avg) 80W Idle 14W Power Save Mode 3W Sleep Mode

Frequency: 50/60 Hz ± 2%

Note

● If the power supply is unstable, use a voltage regulator.

● The maximum power consumption of this machine is

950W. Ensure that the power supply is sufcient to

operate this machine.

● We do not guarantee the operation where an uninterruptible power system (UPS) or inverter is used. Do not use an uninterruptible power system (UPS) or inverter.

WARNING

There is a risk of electric

shock and/or re.

● Be sure to turn off the power switch when attaching or removing the AC cable and earth wire.

● Be sure to connect the earth wire to a dedicated grounding terminal.

● Never connect the earth wire to a water pipe, gas pipe, telephone line earth, lightning rod or the like.

● Make sure to connect the earth wire before connecting the AC cable to the electric socket.

● Be sure to plug in and unplug the AC cable while holding on to the power supply plug.

● Insert the power supply plug deep into the wall socket securely.

● Do not insert or remove the power supply plug with a wet hand.

● Install the power cord in a place where it will not be stepped on, and do not place anything on the power cord.

● Do not tie the cord in a bundle.

● Do not use the power cord if damaged.

● Do not use multi-outlet adapters.

● Do not connect this machine and other electric items to the same wall socket. If connected simultaneously with an air-conditioner unit, a copy machine, shredder, etc., electric noise may interfere with machine operation. If connection to the same wall socket as another item is

unavoidable, please use a commercial noise lter

or a commercial noise cut transformer.

● Use the attached power cord and insert it directly with the ground terminal. Do not use power cords for other products for the machine.

● Do not use an extension cord. When use of an extension cord is unavoidable, use a cord rated 15A or higher.

● Use of an extension cord may cause the machine to operate at lower than normal capacity due to AC voltage descent.

● During printing, do not shut off the power supply or remove the power supply plug.

● When not in use for extended periods (consecutive holidays or extended travel), remove the power cord from the socket.

● Do not use the attached power cord for other products.

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Installing Your Machine

Machine Setup

Turning On Your Machine

Plug the AC cord into the AC power socket of your machine.

2 Plug the AC cord into the electric socket.

3 Check that no documents are on the

document glass or ADF, and that the ADF cover is closed.

4 Hold down the power switch for

approximately one second to turn the power on.

The copy standby screen is displayed after your machine attains ready status.

Note

● Wait a few seconds after turning the power on or off before turning the power on or off again.

Turning Off Your Machine

Hold down the power switch for approximately one second.

Note

● Press the power switch for less than 5 seconds.

The message [Shutdown in progress. Please wait. The machine turns off automatically.] will appear in the operator panel, and power switch indicator will blink every 1 second. The machine then turns off automatically and the power switch indicator extinguishes.

Note

● Wait a few seconds after turning the power on or off before turning the power on or off again.

Reference

● Your machine has a power save mode and sleep mode, and an auto power off function. For details, refer to the User’s Manual (Basic) > “1. Setup” > “Installing Your Machine” > “Turning On and Off Your Machine” > “Power Save Mode and Sleep Mode” / “Auto Power Off”.

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Installing Your Machine

Machine Setup

Loading Paper

Your machine has two built-in trays (tray 1 and MP tray) and an optional tray (tray 2).

This section explains the supported paper and capacity of tray 1 and how to load paper into the tray 1. After you load paper, you need to register the loaded paper on your machine.

To complete the loading procedures, follow the 2 steps below:

● “Step 1 Loading Paper into Tray 1” P.19

● “Step 2 Conguring the Settings for Tray 1” P.20

 Tray 1 Specication

Supported paper size Paper capacity Paper weight

● A4

● A5*

● B5

● A6*

● Letter

● Legal 13

● Legal 13.5

● Legal 14

● Executive

● Statement

● 16K (184 x 260 mm)

● 16K (195 x 270 mm)

● 16K (197 x 273 mm)

● Custom*

250 sheets

(when paper weight is 80 g/m2)

● Light

60 to 63 g/m2 (16 to 17 lb)

● Medium Light

64 to 74 g/m

(18 to 19 lb)

● Medium

75 to 87 g/m

(20 to 23 lb)

● Medium Heavy

88 to 104 g/m

(24 to 27 lb)

● Heavy

105 to 122 g/m

(28 to 32 lb)

Note

● Duplex printing cannot be performed on paper marked with “*”.

Reference

● For the specications and how to load paper in tray 2 (optional), MP tray, and manual feeder, refer to the User’s Manual (Basic) > “1. Setup” > “Loading Paper and Documents” > “Paper” > “Loading Paper”.

Step 1 Loading Paper into Tray 1

Pull out tray 1.

2 Slide the paper guide (1) to the width of

the paper to be loaded.

3 Slide the paper stopper (2) to the length

of the paper to be loaded.

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Installing Your Machine

Machine Setup

4 Flex paper back and forth, and then fan

it. Straighten the edges of the paper stack on a level surface.

5 Load paper with the print side face

down.

Note

● Do not load paper above the ll line (3).

[ ▼ ▼ ▼ ]

6 Push tray 1 until it stops.

Step 2 Conguring the Settings for Tray 1

Press the <SETTING> key on the operator panel.

2 Press the to select [Paper Setup] and

then press OK.

3 Check that [Tray 1] is selected and then

press OK.

4 Check that [Paper Size] is selected and

then press OK.

5 Press the to select the size of the

loaded paper and then press OK.

Reference

● If [Custom] is selected for [Paper Size], you need to register the custom size. For how to register the custom size, refer to the User’s Manual (Basic) > “1. Setup” > “Loading Paper and Documents” > “Paper” > “Loading Paper” > “Registering Custom Sizes”.

6 Press the to select [Media Type] and

then press OK.

7 Press the to select the type of media

loaded and then press OK.

8 Press the to select [Media Weight]

and then press OK.

9 Press the to select the weight of the

loaded paper and then press OK.

10 Press the until the top screen is

displayed.

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Printing Conguration

Machine Setup

●● Printing Conguration

This section explains how to print the Conguration on which you can check the detailed information of

your machine, such as the settings and status of your machine.

When you nished the initial setup, follow the procedure below to conrm that the machine is properly

installed.

Printing Procedure

1 Press the <SETTING> key on the

operator panel.

2 Check that [Reports] is selected and

press OK.

3 Check that [Conguration] is selected

and press

4 For the conrmation message, check

that [Yes] is selected and press OK.

When the Conguration is properly printed, the

initial setup has succeeded.

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Copying

2 Copying

This chapter explains the basic operation for your machine’s copy function.

Starting a Copy Job

Memo

● The following procedure uses the factory default settings.

1 Press the <COPY> key on the operator

panel to open the copy standby screen.

2 Place your document in the ADF or on

the document glass as below:

● ADF

Load documents face up with the top edge of the

documents in rst.

Adjust the document guides to the width of your documents.

● Document Glass

Place the document face down and align its top edge to the upper-left corner of the glass.

Close the document glass cover gently.

Note

● Do not apply an excessive load to the document glass.

Memo

● The machine prioritizes the ADF when copying documents. Be sure not to place documents on the ADF when you use the document glass.

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Copying

3 Press

MONO

to start copying.

Note

● You cannot use the

COLOR

button.

Memo

● You can cancel the operation by pressing the <STOP> key on the operator panel until the message showing the copy completion is displayed.

Reference

● To load a landscape document, refer to the User’s Manual (Basic) > “1. Setup” > “Loading Paper and Documents” > “Documents” > “Loading Documents”.

● You can change the copy settings such as scan size, document’s orientation and duplex copying as necessary. For details, refer to the User’s Manual (Basic) > “2.

Copying” > “Conguring Copy Settings”.

Starting a Copy Job

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Faxing

3 Faxing

This chapter explains the initial setup, such as how to set the country code, connect a telephone line

and congure the basic settings, and basic procedure for the Fax and Fax from Computer functions.

Your machine supports the following functions regarding fax.

Function Overview

“Faxing” Scans documents and transmits them as faxes or receives faxes via a telephone line.

You need to complete the initial setup for faxing before using this function.

“Faxing from a Computer (For Windows)”

Transmits faxes from your computer connected via USB or network. The faxes are transmitted directly from your computer to a destination via the machine using a telephone line. The fax driver must be installed on the computer to use this function. You also need to complete the initial setup for faxing before using this function.

Scanning to Fax Server Scans documents and transmits scanned images as attached TIFF le of e-mails to

fax server via network. The fax server transmits the received TIFF les to fax.

For the initial setup for the function, refer to the User’s Manual (Basic) > “1. Setup” >

“Conguring the Network Settings” > “Setting Up Scan To E-mail and Internet Fax”.

For the procedure of the function, refer to the User’s Manual (Basic) > “3. Faxing” > “Basic Procedure for Scan To Fax Server”.

Internet Faxing Scans documents and transmits them as faxes or receives faxes by e-mails via

network. For the initial setup for the function, refer to the User’s Manual (Basic) > “1. Setup” >

“Conguring the Network Settings” > “Setting Up Scan To E-mail and Internet Fax”.

For the procedure for the function, refer to the User’s Manual (Basic) > “3. Faxing” > “Basic Procedure for Internet Faxing”.

Auto Delivery Forwards the received faxes and les attached to e-mails automatically to specied

destinations. You can specify e-mail addresses and a network folder as the destination. For the initial setup for the function, refer to the User’s Manual (Basic) > “1. Setup”

> “Conguring the Network Settings” > “Setting Up Scan To E-mail and Internet

Fax”/”Setting Up Scan To Network PC”. For details on the function and how to register destinations beforehand, refer to the User’s Manual (Advanced) > “9. Settings for Auto Delivery and Transmission Data Save Functions” > “Forwarding Received Data As Digital Data (Auto Delivery)”.

Page 25

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Initial Setup for Faxing

Faxing

●● Initial Setup for Faxing

This section explains the initial setup necessary for the Fax and Fax from Computer functions.

To set up the machine for the Fax and Fax from Computer functions, follow the 3 steps below:

● “Step 1 Setting Country Code” P.25

● “Step 2 Connecting a Telephone Line” P.26

● “Step 3 Conguring Basic Settings” P.30

Step 1 Setting Country Code

This section explains how to set the country code. Be sure to select the suitable country code before connecting the telephone line.

Note

● If you set wrong country code, you may not be able to send or receive faxes. When you cannot send or receive faxes even though you have properly connected the telephone line, check if [Country Code] is set correctly.

1 Hold down the power switch for

approximately one second to turn on the power.

2 Press the <SETTING> key on the

operator panel.

3 Press the to select [Admin Setup]

and then press OK.

4 Enter the administrator password.

The factory default password is “aaaaaa”.

a Press , , , to select the

character you want, and then press OK.

- The selected character is entered as “*” in

the text led.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

b Repeat step a until all characters

required are entered.

c Press the and to select [Enter]

and press OK.

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Initial Setup for Faxing

Faxing

5 Press the to select [Fax Setup] and

then press OK.

6 Press the to select [Fax Setting] and

then press OK.

7 Press the to select [Country Code]

and then press

8 Press the or to select your country

name and then press

If your country name is not displayed, select the following value.

- If your country is the Czech Republic or Slovakia, select [Czech/Slovakia].

- If your country is Canada, select [U.S.A].

- If the region of your country is Latin America, select [Latin America].

- If the region of your country is Europe or the Middle East, select [International].

Settable Country Codes: U.S.A. International United Kingdom

Ireland Norway Sweden Finland Denmark Germany Hungary Czech/Slovakia Poland Switzerland Austria Belgium Netherlands France Portugal Spain Italy Greece Australia New Zealand Singapore Hong Kong Latin America Mexico China Russia Taiwan Japan Korea Thailand Malaysia Jordan Argentina Brazil South Africa Belarus Moldova Turkey Ukraine

9 For the conrmation message, check

that [Yes] is selected and press OK.

The machine restarts automatically, and the default screen is displayed a few minutes later.

Memo

● If the [Country Code] is changed, the value of [PBX Line] and [MF (Tone)/DP (Pulse)] are changed to the

default values for each country code.

Step 2 Connecting a Telephone Line

This section explains how to connect a telephone line for faxing. Be sure to connect the telephone line depending on your environment before you transmit or receive faxes.

The method of connecting a telephone line differs depending on your environment. Based

on the following gures, connect the line for

your environment.

Note

● Do not connect with USB cable or LAN cable at this point.

● Be sure to set the appropriate country code before connecting the telephone line.

● You cannot connect to an ISDN line directly. To connect to an ISDN line, use the terminal adopter (TA) and connect to the LINE connection of the machine.

● A telephone cable is supplied with your machine except in certain countries.

Reference

● To check the reception mode according to the machine environment, refer to “Step 3-6 Specifying Reception

Mode” P.36.

● To check the dial type settings, refer to “Step 3-1 Settings

for Each Dialing Type” P.30.

Connecting to a Public Line (Connecting for Fax Only)

Note

● Do not connect with USB cable or LAN cable at this point.

1 Check that the machine is turned off.

If the machine is turned on, hold down the power switch for approximately one second to turn off the power.

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Initial Setup for Faxing

Faxing

2 Plug one end of the [Telephone cable]

into the [LINE connection] of your machine and the other end into the [Public Line (Analog)].

LINE connection

Telephone cable

Public Line (Analog)

Note

● Be certain to connect the telephone cable to [LINE connection]. Never connect it to [TEL connection].

Connecting to a Public Line (Connecting for Fax and Telephone)

Note

● Do not connect with USB cable or LAN cable at this point.

1 Check that the machine is turned off.

If the machine is turned on, hold down the power switch for approximately one second to turn off the power.

2 Plug one end of the [Telephone cable]

into the [LINE connection] of your machine and the other end into the [Public Line (Analog)].

LINE connection

Telephone cable

Public Line (Analog)

3 Remove the [Telephone connector

cover].

Telephone connector cover

LINE

TEL

4 Plug the external telephone’s cable into

the [TEL connection] of your machine.

TEL connection

The telephone that is connected to the machine is called an external telephone.

Note

● Only one telephone can be connected to the machine.

● Do not connect the telephone to the machine in parallel. If you connect the telephone to the machine in parallel, the following problems will occur and the machine will not work correctly.

- When you send or receive a fax, the fax picture may be broken or a communication error may occur by picking up the telephone.

- The fax transfer function is not able to work from the external telephone.

Public Line (Analog) Public Line (Analog) first floor second floor

Memo

● In the case of direct interconnection, separate construction is necessary. Please contact the telephone company that you use.

Page 28

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Initial Setup for Faxing

Faxing

Connecting to an ADSL Environment

Note

● Do not connect with USB cable or LAN cable at this point.

First, check that the machine is turned off. If the machine is turned on, hold down the power switch for approximately one second to turn off the power.

Plug the [Telephone cable] connected to the ADSL modem into the [LINE connection] of your machine.

Remove the telephone connector cover.

Plug the external telephone’s cable into the [TEL connection] of your machine.

LINE connection

Telephone cable

Public Line (Analog)

TEL connection

Splitter

ADSL modem

Memo

● Check the dial tone detection if it is unable to dial. Refer to the User’s Manual (Advanced) > “6. Conguring at the

Operator Panel” > “List of the Device Setting Menu Items” > “List of Each Setup Menu” > “Admin Setup” > “User Install”.

● If you cannot send or receive faxes very well, set [Super G3] to [OFF]. Refer to “Step 3-5 Setting for Super G3”

P.35 in detail.

Connecting to an IP Telephone

Note

● Do not connect with USB cable or LAN cable at this point.

First, check that the machine is turned off. If the machine is turned on, hold down the power switch for approximately one second to turn off the power.

Plug the

[Telephone cable] connected to the

IP telephone into the [LINE connection] of your machine.

Remove the telephone connector cover.

Plug the external telephone’s cable into the

[TEL connection] of your machine.

LINE connection

Telephone cable

TEL connection

Optical IP telephone Corresponding telephone

LAN cable

Optical cable

Optical Network Unit (ONU)

*Insert into the telephone cable jack.

Memo

● Check the dial tone detection if it is unable to dial. Refer to the User’s Manual (Advanced) > “6. Conguring at the

Operator Panel” > “List of the Device Setting Menu Items” > “List of Each Setup Menu” > “Admin Setup” > “User Install”.

● If you cannot send or receive faxes very well, set [Super G3] to [OFF]. Refer to “Step 3-5 Setting for Super G3”

P.35 in detail.

Page 29

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Initial Setup for Faxing

Faxing

Connecting to a CS Tuner or Digital Television

Note

● Do not connect with USB cable or LAN cable at this point.

First, check that the machine is turned off. If the machine is turned on, hold down the power switch for approximately one second to turn off the power.

Plug the

[Telephone cable] connected to

the [Public Line (Analog)] into the [LINE

connection] of your machine.

Remove the telephone connector cover.

Plug the telephone cable connected to the CS tuner or digital television into the [TEL connection] of your machine.

LINE connection

Telephone cable

TEL connection

CS tuner or digital television

Public Line (Analog)

Connecting to a PBX, Home Telephone or Business Phone

Note

● Do not connect with USB cable or LAN cable at this point.

First, check that the machine is turned off. If the machine is turned on, hold down the power switch for approximately one second to turn off the power.

Plug the [Telephone cable] connected to the [Public Line (Analog)] into the [LINE connection] of your machine.

Remove the telephone connector cover.

Plug the telephone cable connected to a control device including PBX, etc. into the [TEL connection] of your machine.

LINE connection TEL connection

Telephone cable

Control device including PBX, etc.

Public Line (Analog)

● Home Telephone

In general, many telephones are connected with one or two telephone lines, and internal communication and door phone are possible. This is simple switching equipment for household.

● Business Phone

In general, it can accommodate more than two telephone lines, these telephone lines can be shared with other telephones, and internal communication is possible. This is simple switching equipment.

Page 30

- 30 -

Initial Setup for Faxing

Faxing

Connecting as an Internal Telephone

Note

● Do not connect with USB cable or LAN cable at this point.

First, check that the machine is turned off. If the machine is turned on, hold down the power switch for approximately one second to turn off the power.

Plug the [Telephone cable] connected to a control device including PBX, etc. into the [LINE connection] of your machine.

Public Line (Analog)

LINE connection

Telephone cable

Control device including PBX, etc.

Memo

● Set [PBX Line] to [ON]. Refer to “Step 3-4 PBX

Connecting” P.34 in detail.

Step 3 Conguring Basic

Settings

This section explains how to congure the basic

settings on the machine for the fax function. Follow the 6 sub steps below:

● “Step 3-1 Settings for Each Dialing Type”

P.30

● “Step 3-2 Setup of Date/Time” P.31

● “Step 3-3 Specifying Sender Information”

P.33

● “Step 3-4 PBX Connecting” P.34

● “Step 3-5 Setting for Super G3” P.35

● “Step 3-6 Specifying Reception Mode” P.36

Note

● You need to complete the country code setting and connect the telephone line according to your environment before this procedure.

Memo

● You can skip the steps 3-4 and 3-5 depending on your environment. For details, refer to each description.

Step 3-1 Settings for Each Dialing Type

Specify the dialing type for transmission according to your environment. The factory default for [MF(Tone)/DP(Pulse)] is set to [Tone].

● For push-button phones, if you hear a “Beep, boop, beep” sound, leave [MF(Tone)/ DP(Pulse)] as [Tone].

● For push-button type phones, if you do not hear a “Beep, boop, beep” sound, set [MF(Tone)/DP(Pulse)] to [Pulse].

● For rotary-dial type phones, set [MF(Tone)/ DP(Pulse)] to [Pulse].

1 Press the <SETTING> key on the

operator panel.

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Initial Setup for Faxing

Faxing

2 Press the to select [Admin Setup],

and press OK.

3 Enter the administrator password.

The factory default password is “aaaaaa”.

a Press , , , to select the

character you want, and then press OK.

- The selected character is entered as “*” in

the text eld.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

b Repeat step a until all characters

required are entered.

c Press the and to select [Enter]

and press OK.

4 Press the to select [User Install],

and press OK.

5 Press the to select [MF (Tone)/DP

(Pulse)], and then press OK.

6 Press the to select a dial type, and

then press OK.

7 Press the until the top screen is

displayed.

Step 3-2 Setup of Date/Time

Set up Date/Time of your region.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Easy Setup] and

then press OK.

3 Enter the administrator password.

The factory default password is “aaaaaa”.

Page 32

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Initial Setup for Faxing

Faxing

a Press , , , to select the

character you want, and then press OK.

- The selected character is entered as “*” in

the text eld.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

b Repeat step a until all characters

required are entered.

c Press the and to select [Enter]

and press OK.

4 Check that [Date/Time Setting] is

selected and then press the .

5 Press the to select the appropriate

time zone and then press

6 Press the to select whether summer

time is applied or not and then press OK.

7 Check that [Manual] is selected and

then press OK.

8 Press the or to select the current

date and then press OK.

To move to the next box, press the .

9 Press the or to select the current

time and then press OK.

To move to the next box, press the .

When you press

, a message showing that

Date/Time setting is complete appears.

10 When the setup menu screen is

displayed, press to complete the setup.

11 For the conrmation message, check

that [Yes] is selected and press

Page 33

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Initial Setup for Faxing

Faxing

Step 3-3 Specifying Sender Information

Specify the fax number and sender name for

your machine. The information specied here is

printed on the top of the faxes you sent from the machine.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Easy Setup] and

press OK.

3 Enter the administrator password.

The factory default password is “aaaaaa”.

a Press , , , to select the

character you want, and then press OK.

- The selected character is entered as “*” in

the text eld.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

b Repeat step a until all characters

required are entered.

c Press the and to select [Enter]

and press OK.

4 Press the to select [Fax Setting] and

then press the .

Note

● When the FaxServer Function is enabled, [Fax Setting] is not displayed on the [Easy Setup]

menu. In this case, set [FaxServer Function] to [OFF]. For details, refer to the User’s Manual (Advanced) > “2. Faxing” > “Scan To FaxServer” > “Enabling the Scan To FaxServer function”.

5 Press to select the [Fax Number]

entry box.

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- 34 -

Initial Setup for Faxing

Faxing

6 Enter the fax number of your machine

with the ten-key pad.

7 Check that [Enter] is selected and then

press OK.

8 Press to select the [Sender ID] entry

box.

9 Enter an arbitrary sender name up to 22

characters allowed.

10 Press the and to select [Enter] and

then press OK.

The message showing that fax setting is complete appears.

11 When the setup menu screen is

displayed, press to complete the setup.

12 For the conrmation message, check

that [Yes] is selected and press OK.

Step 3-4 PBX Connecting

When connecting to PBX (internal exchange), set [PBX Line] to [ON].

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Admin Setup]

and then press OK.

3 Enter the administrator password.

The default password is “aaaaaa”.

a Press , , , to select the

character you want, and then press OK.

Page 35

- 35 -

Initial Setup for Faxing

Faxing

- The selected character is entered as “*” in

the text eld.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

b Repeat step a until all characters

required are entered.

c Press the and to select [Enter]

and press

4 Press the to select [Fax Setup] and

then press

5 Press the to select [Fax Setting] and

then press OK.

6 Press the to select [PBX Line] and

then press

7 Press the to select [ON] and then

press

8 Press the until the top screen is

displayed.

Step 3-5 Setting for Super G3

If you cannot send or receive faxes correctly when the machine is connected to the ADSL environment or an IP telephone, set [Super G3] to [OFF].

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Admin Setup]

and then press OK.

3 Enter the administrator password.

The default password is “aaaaaa”.

a Press , , , to select the

character you want, and then press OK.

Page 36

- 36 -

Initial Setup for Faxing

Faxing

- The selected character is entered as “*” in

the text eld.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

b Repeat step a until all characters

required are entered.

c Press the and to select [Enter]

and press

4 Press the to select [User Install] and

then press

5 Press the to select [Super G3] and

then press OK.

6 Press the to select [OFF] and then

press

7 Press the until the top screen is

dislpayed.

Step 3-6 Specifying Reception Mode

The optimal reception mode differs depending on your machine’s environment. Check with the following description.

● Fax Ready Mode

This mode is recommended when you use the machine as a fax machine.

● Tel/Fax Ready Mode

This mode is recommended when you connect an external phone to the machine.

● Ans/Fax Ready Mode

This mode is recommended when you connect an external answering machine to the machine.

● Tel Ready Mode

This mode is recommended when you mainly use an external phone connected to the machine.

● DRD

This mode is recommended when you use the distinctive ring detection (DRD) function provided by a telephone company.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Admin Setup]

and press OK.

3 Enter the administrator password.

The factory default password is “aaaaaa”.

Page 37

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Initial Setup for Faxing

Faxing

a Press , , , to select the

character you want, and then press OK.

- The selected character is entered as “*” in

the text eld.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

b Repeat step a until all characters

required are entered.

c Press the and to select [Enter]

and press OK.

4 Press the to select [User Install] and

press OK.

5 Press the to select [Reception Mode]

and press OK.

6 Press the to specify a reception mode

and press OK.

Settable Reception Mode: Fax Ready Mode* Tel/Fax Ready Mode Ans/Fax Ready Mode Tel Ready Mode DRD

*indicates the factory default.

7 Press the until the top screen is

displayed.

Page 38

- 38 -

Faxing

●● Faxing

This section explains the basic procedure for the Fax function.

The Fax function enables you to scan documents and transmit them as faxes or receive faxes via a telephone line.

Be sure to nish the initial setup before using this function.

Procedure for Fax

This section explains how to transmit faxes. The following procedure uses the direct input method for specifying a destination.

You need to congure the initial settings before

using the Fax function.

Note

● Up to 40 digits can be entered for the destination fax number.

Memo

● You can load only A4, letter, or legal size documents in the ADF, and A4 or letter size documents on the document glass.

● You cannot load mixed size documents for faxing.

● The following procedure uses the factory default settings.

1 Press the <FAX/HOOK> key on the

operator panel.

2 Place your document in the ADF or on

the document glass as below:

● ADF

Load documents face up with the top edge of the

documents in rst.

Adjust the document guides to the width of your documents.

● Document Glass

Place the document face down and align its top edge to the upper-left corner of the glass.

Close the document glass cover gently.

Note

● Do not apply an excessive load to the document glass.

Memo

● The machine prioritizes the ADF when scanning documents. Be sure not to place documents on the ADF when you use the document glass.

3 Check that [Fax] is selected and

press OK to open the fax start screen.

Page 39

- 39 -

Faxing

4 Check that [Add Destination] is

selected on the start screen and then press OK.

5 Press the to select [Direct Input] and

then press OK.

6 Enter a destination fax number up to

40 digits using the ten-key pad on the operator panel.

Reference

● For dialing functions such as hyphen, prex and ash, refer to the User’s Manual (Basic) > “3. Faxing”

> “Basic Procedure for Faxing” > “Specifying a Destination” > “Direct Input” > “Dialing Functions”.

7 Check that [Enter] is selected and then

press OK.

8 Press

MONO

to start transmission.

Note

● You cannot use the

COLOR

button.

● If the <STATUS> key is pressed and

is pressed twice, the information is displayed on the display screen.

Memo

● When you want to cancel the operation during the transmission, press the <STOP> key on the operator panel.

Reference

● In addition to inputting the destination directly, you can use the speed dial list, group list, transmission histories, reception histories, or One-Touch key pad to specify the destination. For details, refer to the User’s Manual (Basic) > “3. Faxing” > “Basic Procedure for Faxing” > “Specifying a Destination”.

● To load a landscape document, refer to the User’s Manual (Basic) > “1. Setup”> “Loading Paper and Documents”> “Documents”> “Loading Documents”.

● You can change the fax settings such as document size and resolution as necessary. For details, refer to the

User’s Manual (Basic) > “3. Faxing” > “Conguring Fax

Settings”.

● When you want to specify multiple destinations, refer to the User’s Manual (Advanced) > “2. Faxing” > “Various Functions for Transmission” > “Transmission to Multiple Destinations (Broadcast)”.

Page 40

- 40 -

Faxing

Receiving a Fax

This section explains how your machine behaves when the machine whose reception mode is set to [Fax Ready Mode] is receiving and printing faxes.

Reference

● For the machine behavior when the reception mode is set to other than [Fax Ready Mode], refer to the User’s Manual (Basic) > “3. Faxing” > “Machine Behavior in Fax Reception” > “Reception Behavior”.

Reception Behavior

Your machine is set by factory default to [Fax Ready Mode] so that it automatically receives

faxes.

When the machine is receiving faxes, the <DATA IN MEMORY> indicator is lit. If the <STATUS> key is pressed and

is pressed

twice, the information is displayed on the display

screen. Even if the reception is nished, the

indicator remains lit while the data is stored in memory.

Memo

● If the memory is exceeded while the machine is receiving data, the reception is cancelled. If this happens, print the data stored in memory or wait until the stored sending/

receiving job nishes, and then ask the sender to resend

the fax.

Printing Received Faxes

The machine automatically prints out the received fax. By factory default, tray 1 is set to be used.

Note

● Do not pull out the paper trays when the machine is printing.

Memo

● Use only standard or recycled paper.

● Available paper sizes are A4, letter, or legal.

Reference

● Images larger than the specied paper are reduced, discarded, or printed onto multiple sheets of paper depending on the reception print settings. For details, refer to the User’s Manual (Advanced) > “2. Faxing” > “Various Settings for Fax Reception” > “When Received Image is Larger Than Paper Size”.

● If you want to use another paper tray to print received faxes, refer to the User’s Manual (Basic) > “3. Faxing” > “Machine Behavior in Fax Reception” > “Printing Received Faxes” > “Selecting the Tray to Use”.

Page 41

- 41 -

Faxing from a Computer (For Windows)

Faxing

●● Faxing from a Computer (For Windows)

This section explains how to install a fax driver and the basic procedure of sending a fax from a computer. The fax driver allows you to send faxes directly from your computer to a destination via the machine without printing the document.

Be sure to install the fax driver for the MFP before faxing from a computer.

Note

● You need to nish the initial setup before using this function.

Installing a Fax Driver

This section explains how to install a fax driver on your computer as the initial setup for Fax from Computer function.

 Overview

Connecting Methods

You can select either of the following connection methods:

● “For Network Connection” P.41

● “For USB Connection” P.46

Product Requirements

Your machine supports the following Windows operating systems:

● Windows 7/Windows 7 (64bit Version)

● Windows Vista/Windows Vista (64bit Version)

● Windows Server 2008 R2

● Windows Server 2008/Windows Server 2008 (x64 Version)

● Windows XP/Windows XP (x64 Version)

● Windows Server 2003/Windows Server 2003 (x64 Version)

 For Network Connection

To install a fax driver on your computer via the network connection, follow the 2 steps below:

● “Step 1 Conguring the Network Settings of

Your Machine” P.41

● “Step 2 Installing a Fax Driver” P.44

Note

● You need to complete the network setting of the computer before this procedure.

Memo

● You can skip the step 1 if the IP address is already set on your machine.

● You can skip the step 2 if the fax driver is already installed on your computer.

Step 1 Conguring the Network

Settings of Your Machine

Connect your machine to a network with an

Ethernet cable, and then congure the machine’s

IP address and other network information from the operator panel. You can set the IP address either manually or automatically.

If there is no DHCP server or BOOTP server on

the network, you need to manually congure the

IP address on the computer or machine.

If your network administrator or internet

service provider species a unique IP address

for the computer and your machine, set the IP addresses manually.

Note

● When setting an IP address manually, ask the network administrator or your internet service provider which IP address to use. If the IP address is set incorrectly, the network may go down or Internet access may be disabled.

● Conform the IP version of the machine to that of your computer.

● Set [TCP/IP] setting to [Enable] on your machine. (By factory default, it is set to [Enable].)

Memo

● If conguring a small network consisting of only your machine and a computer, set IP addresses as shown below (according to RFC1918).

For the computer

IP address : 192.168.0.1~254

Subnet mask : 255.255.255.0

Default gateway : not used

DNS server : not used

For the machine

IP Address Set : Manual

IPv4 Address : 192.168.0.1~254

(select a different value from the computer)

Subnet Mask : 255.255.255.0

Gateway Address : 0.0.0.0

Network Scale : Small

● To set [Network Scale], press the <SETTING> key and then select [Admin Setup] > [Network Menu] > [Network Setup] > [Network Scale].

Page 42

- 42 -

Faxing from a Computer (For Windows)

Faxing

1 Prepare an Ethernet cable and a hub.

Prepare an Ethernet cable (category 5, twisted pair, straight) and a hub separately.

2 Hold down the power switch for

approximately one second to turn off the power. And turn off your computer.

3 Plug one end of the Ethernet cable into

the network interface connection on the back of the machine.

4 Plug the other end of the Ethernet cable

into the hub.

5 Hold down the power switch for

approximately one second to turn on the power.

6 Press the <SETTING> key on the

operator panel.

7 Press the to select [Easy Setup], and

press OK.

8 Enter the administrator password.

The factory default password is “aaaaaa”.

Page 43

- 43 -

Faxing from a Computer (For Windows)

Faxing

a Press , , , to select the

character you want, and then press OK.

- The selected character is entered as “*” in

the text eld.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

b Repeat step a until all characters

required are entered.

c Press the and to select [Enter]

and press OK.

9 Press the to select [Network

Setting], and then press the .

10 If setting the IP address manually, check

that [Manual] is selected, and press

If obtaining the IP address automatically, press the to select [Auto], and press OK. Proceed to step 15.

11 Enter the IP address using the ten-key

pad, and press OK.

To move to the next box, press the .

12 Enter the subnet mask using the ten-key

pad, and press OK.

To move to the next box, press the .

13 Enter the default gateway address using

the ten-key pad, and press OK.

To move to the next box, press the .

14 Enter the DNS server and WINS server if

needed.

If it is not necessary to connect the DNS server or WINS server to the network, press OK until the pop-up message showing setting completion is displayed.

15 When the setup menu screen is

displayed, press to complete the setup.

16 For the conrmation message, check

that [Yes] is selected and press OK.

● Print the Network Information to check that

the IP address and other network information are set properly.

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Faxing from a Computer (For Windows)

Faxing

1 Press the <SETTING> key on the

operator panel.

2 Check that [Reports] is selected and

press OK.

3 Press the to select [System] and

press OK.

4 Press the to select [Network

Information] and press OK.

5 For the conrmation message, check

that [Yes] is selected and press OK.

The Network Information is printed.

Step 2 Installing a Fax Driver

Note

● To complete this procedure, you must be logged in as an administrator.

1 Check that your machine and the

computer are turned on and connected, and then insert the “Software DVD-ROM” into the computer.

2 Click [Run Setup.exe] after [AutoPlay]

is displayed.

If the [User Account Control] dialog box is displayed, click [Yes].

3 Select the language and then click

[Next].

4 Select the device of your machine, and

then click [Next].

5 Read the license agreement and then

click [I Agree].

6 Read the “Environmental advice for

Users” and click [Next].

7 Click the Install button on the [FAX

driver] row.

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Faxing from a Computer (For Windows)

Faxing

8 On the [Pre-Installation Check] dialog

box, click [Next].

9 Click the [Easy Installation

(Network)] button.

The device search starts.

- If the machine is detected, it is automatically installed. Proceed to step

12.

- If the machine is not detected, the [Review your installation settings.] screen is displayed. Proceed to step 10.

10 Click [Restart search] to restart the

device search.

After the machine is displayed, select the machine and click [Next].

Memo

● If the machine is not displayed by clicking [Restart search], select [Printer name/IP Address] and

enter the IP address assigned to your machine, and then click [Next].

11 If the [Windows Security] dialog box

is displayed, click [Install this driver software anyway].

12 Click the [Finish] button.

13 Click [Exit] on the [Setup] window.

14 Click [Start] > [Devices and Printers].

15 Check that the MFP (FAX) icon is

displayed.

If a printer driver for the machine is already installed, the MFP icon may represent these drivers. In this case, right-click the MFP icon and select one of the menu items, and then check that the fax driver is displayed in the submenu.

16 Remove the “Software DVD-ROM” from

the computer.

The installation is complete.

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Faxing from a Computer (For Windows)

Faxing

 For USB Connection

Follow the procedure below to connect a USB cable and install a fax driver on your computer.

Note

● You must be logged in as an administrator to complete this procedure.

Memo

● You can skip this procedure if the fax driver is already installed on your computer.

1 Prepare a USB cable.

A USB cable is not supplied with your machine. Prepare a USB 2.0 cable separately.

Memo

● Use a USB 2.0 Hi-Speed cable for a USB 2.0 Hi- Speed connection.

2 Hold down the power switch for

approximately one second to turn off the power.

3 Plug one end of the USB cable into the

USB interface connector on the back of the machine.

4 Turn on the computer.

5 Insert “Software DVD-ROM” into the

computer.

6 Click [Run Setup.exe] after [AutoPlay]

is displayed.

If the [User Account Control] dialog box is displayed, click [Yes].

7 Select the language and then click

[Next].

8 Select the device of your machine, and

then click [Next].

9 Read the license agreement and then

click [I Agree].

10 Read the “Environmental advice for

Users” and click [Next].

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Faxing from a Computer (For Windows)

Faxing

11 Click the Install button on the [FAX

driver] row.

12 On the [Pre-Installation Check] dialog

box, click [Next].

13 Click [Easy Installation (Local)]

button.

14 If the [Windows Security] dialog box

is displayed, click [Install this driver software anyway].

15 When the instruction to connect the

machine to the computer and turn on the machine is displayed, plug the other end of the USB cable into the computer’s USB interface connector and hold down the power switch for approximately one second to turn on the power.

Note

● Do not plug the USB cable into the network interface connection. Doing so may damage your machine.

16 Click the [Finish] button.

17 Click [Exit] on the [Setup] window.

18 Click [Start] > [Devices and Printers].

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Faxing from a Computer (For Windows)

Faxing

19 Check that the MFP (FAX) icon is

displayed.

20 Remove “Software DVD-ROM” from the

computer.

The installation is complete.

Procedure for Fax from a Computer

This section explains how to send fax data from your computer.

You need to install the fax driver for your machine on the computer before using the Fax from Computer function.

Memo

● This section uses NotePad as example. The menu items and procedure may differ according to the application and the version of the fax driver you are using.

● For additional information on the setting items on the fax driver, refer to the driver’s help.

1 Open the le you want to fax.

2 From the [File] menu, select [Print].

3 From [Select Printer], select [MFP

(FAX)] and then click [Print].

The [Settings] dialog box is displayed.

4 On the [Recipient] tab, enter the

destination name in [Name] on the [Specifying numbers] sheet.

5 Enter the destination fax number in

[FAX number].

6 Click [Add<-].

7 Repeat steps 4 to 6 to specify all the

destinations.

8 Click the [Sender] tab, and enter the

[Sender’s name] and the [Sender’s number].

9 Click [OK] to start transmitting.

Memo

● When you want to cancel a job while the data is being transmitted to the machine, double-click the printer icon in the toolbar, select the job to cancel, and then select [Cancel] from the [Document] menu.

Reference

● Once the data is stored in the machine, you cannot cancel the job from your computer. For details on how to cancel a fax job stored in the machine memory, refer to the User’s Manual (Basic) > “3. Faxing” > “Checking and Canceling Fax Transmission” > “Canceling Fax Transmission”.

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Scanning

4 Scanning

This chapter explains the initial setup and basic procedure for the Scan to E-mail, Scan to Network PC, and Scan to Local PC functions.

Your machine supports the following scan functions.

Function Overview

“Scanning to E-mail” Scans documents and sends the scanned images as an attached le of an e-mail to the

specied e-mail address on the network.

“Scanning to Network PC”

Scans documents and saves the scanned images to the “shared folder” of a computer on the network.

Scanning to USB Memory

Scans documents and saves the scanned images directly to a USB memory. For the procedure for the function, refer to the User’s Manual (Basic) > “4. Scanning” > “Scanning Methods” > “Scan to USB Memory”.

“Scanning to Local PC” Scans documents to the computer via network or USB and manipulates the scanned

images as necessary by operating on the operator panel.

Scanning to Remote PC Scans documents to the computer via network or USB and manipulates the scanned

images as necessary by operating on the computer. For the initial setup for the function, refer to the User’s Manual (Basic) > “4. Scanning” > “Installing Scanner Drivers (TWAIN/WIA/ICA Driver)”. For the procedure for the function, refer to the User’s Manual (Basic) > “4. Scanning” > “Scanning Methods” > “Scan to Remote PC”.

●● Scanning to E-mail

This section explains the initial setup and basic procedure for the Scan to E-mail function.

This function enables you to scan documents and send the scanned images as an attached le of an e-mail to the specied e-mail address on the network.

Be sure to nish the initial setup before using this function.

Initial Setup for Scan to E-mail

This section explains how to congure the initial

setup for the Scan to E-mail function. Follow the 2 steps below:

● “Step 1 Conguring the Network Settings of

Your Machine” P.49

● “Step 2 Conguring the E-mail Settings of

Your Machine” P.53

Note

● You need to complete the network setting of the computer before this procedure.

Memo

● You can skip step 1 if the IP address is already set on your machine.

Step 1 Conguring the Network

Settings of Your Machine

Connect your machine to a network with an

Ethernet cable, and then congure the machine’s

IP address and other network information from the operator panel. You can set the IP address either manually or automatically.

If there is no DHCP server or BOOTP server on

the network, you need to manually congure the

IP address on the computer or machine.

If your network administrator or internet

service provider species a unique IP address

for the computer and your machine, set the IP addresses manually.

Note

● Conform the IP version of the machine to that of your computer.

● Set [TCP/IP] setting to [Enable] on your machine. (By factory default, it is set to [Enable].)

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Scanning to E-mail

Scanning

Memo

● If conguring a small network consisting of only your machine and a computer, set IP addresses as shown below (according to RFC1918).

For the computer

IP address : 192.168.0.1~254

Subnet mask : 255.255.255.0

Default gateway : not used

DNS server : not used

For the machine

IP Address Set : Manual

IPv4 Address : 192.168.0.1~254

(select a different value from the computer)

Subnet Mask : 255.255.255.0

Gateway Address : 0.0.0.0

Network Scale : Small

● To set [Network Scale], press the <SETTING> key and then select [Admin Setup] > [Network Menu] > [Network Setup] > [Network Scale].

1 Prepare an Ethernet cable and a hub.

Prepare an Ethernet cable (category 5, twisted pair, straight) and a hub separately.

2 Hold down the power switch for

approximately one second to turn off the power.

3 Plug one end of the Ethernet cable into

the network interface connection on the back of the machine.

4 Plug the other end of the Ethernet cable

into the hub.

5 Hold down the power switch for

approximately one second to turn on the power.

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Scanning to E-mail

Scanning

6 Press the <SETTING> key on the

operator panel.

7 Press the to select [Easy Setup], and

press OK.

8 Enter the administrator password.

The factory default password is “aaaaaa”.

a Press , , , to select the

character you want, and then press OK.

- The selected character is entered as “*” in

the text eld.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

b Repeat step a until all characters

required are entered.

c Press the and to select [Enter]

and press OK.

9 Press the to select [Network

Setting], and then press the .

10 If setting the IP address manually, check

that [Manual] is selected, and press OK.

If obtaining the IP address automatically, press the to select [Auto], and press OK. Proceed to step 15.

11 Enter the IP address using the ten-key

pad, and press OK.

To move to the next box, press the .

12 Enter the subnet mask using the ten-key

pad, and press

To move to the next box, press the .

13 Enter the default gateway address using

the ten-key pad, and press OK.

To move to the next box, press the .

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Scanning to E-mail

Scanning

14 Enter the DNS server and WINS server if

needed.

If it is not necessary to connect the DNS server or WINS server to the network, press

until the pop-up message showing setting completion is displayed.

15 When the setup menu screen is

displayed, press

to complete the

setup.

16 For the conrmation message, check

that [Yes] is selected and press OK.

● Print the Network Information to check that

the IP address and other network information are properly set.

1 Press the <SETTING> key on the

operator panel.

2 Check that [Reports] is selected and

press OK.

3 Press the to select [System] and

press

4 Press the to select [Network

Information] and press OK.

5 For the conrmation message, check

that [Yes] is selected and press

The Network Information is printed.

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Scanning to E-mail

Scanning

Step 2 Conguring the E-mail Settings of Your Machine

To congure the E-mail Settings of your machine, follow the 3 sub steps below:

● “Step 2-1 Checking the E-mail Settings of the Computer” P.53

● “Step 2-2 Setting the E-mail Address for Your Machine” P.54

● “Step 2-3 Conguring Your Machine’s E-mail Settings” P.54

Check the values for each item in the Setup Information Form through the above steps.

 Setup Information Form

No. Item Outline Introduction Example

User Value

* You can look at the following pages

and make notes on the details you have checked or the settings you

have congured.

B-1 E-mail address for

your machine

The e-mail address used when sending e-mails from the machine

mfpxxxx@test. com

(Up to 80 characters)

B-2 SMTP server address The address of the server used

when sending e-mails

smtp.test.com

B-3 POP3 server address The address of the server used

when receiving e-mails

pop3.test.com

B-4 Authentication

method

Sending mail server authentication SMTP

B-5 SMTP user ID Sending mail server account name MFPXXXX B-6 SMTP password Sending mail server password mfp1234 B-7 POP user ID Receiving mail server account name user B-8 POP password Receiving mail server password mfp1234 B-9 Name of the e-mail

destination

The name of the recipient to whom you are sending a scan-to-mail from the machine

User

B-10

E-mail address of the e-mail destination

The e-mail address of the recipient to whom you are sending a scan-tomail from the machine

user@test.com

 Step 2-1 Checking the E-mail

Settings of the Computer

Note

● If a network administrator species values such as mail server account, password and e-mail address for your machine, enter them in the Setup Information Form.

Memo

● The procedure below uses Windows Live Mail on Windows

7. If you are using different mail software, refer to the manual for the e-mail software.

1 Click [Start] and select [Windows Live

Mail].

2 Select the [Tools] menu > [Accounts].

If the menu bar is not displayed, click the [Menus] icon and then select [Show menu bar].

3 Select the mail account and then click

[Properties].

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Scanning to E-mail

Scanning

4 On the [General] tab, enter the

contents of [Name] and [E-mail address] in B-9 and B-10 of the Setup

Information Form.

B-9

B-10

5 Click the [Servers] tab, and then

note each setting in the corresponding columns of the Setup Information Form.

B-3 B-2

B-7 B-8

- If there is a check in the [My server requires authentication] checkbox, enter “SMTP” into B-4 and follow procedure 6.

- If there is no check in the [My server requires authentication] checkbox, enter [POP or not yet authenticated]

in B-4. At this point the conrmation of

e-mail settings is complete.

Note

● If using an internet service provider, enter [POP].

6 Click [Settings].

7 Check the login information on the

[Outgoing Mail Server] dialog box.

- If [Use same settings as my incoming mail server] is selected, enter the same values as B-7 and B-8 on B-5 and B-6.

- If [Log on using] is selected, note the content of [Account name] and [Password] in B-5 and B-6, respectively.

 Step 2-2 Setting the E-mail

Address for Your Machine

When sending data scanned from the machine by an e-mail, the e-mail address for the machine is necessary. According to the following procedure, set the e-mail address for the machine and enter it in B-1 of the Setup Information Form.

● If the e-mail address for your machine is

specied by the network administrator, enter

the e-mail address in B-1.

● If you are using an internet service provider, obtain an e-mail address for your machine from the provider and then enter the e-mail address in B-1.

● If the e-mail address for your machine is

neither specied nor obtained, determine the

e-mail address according to the value you entered in B-4 (authentication method):

- If B-4 is “SMTP”, determine an e-mail address and enter it in B-1.

- If B-4 is “POP”, enter the same e-mail address as B-10 in B-1.

Note

● If you want your machine to receive e-mail, you must obtain an e-mail address for your machine from a network administrator or your internet service provider.

 Step 2-3 Conguring Your

Machine’s E-mail Settings

Set up your machine’s e-mail settings using the information in the Setup Information Form.

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Scanning to E-mail

Scanning

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Easy Setup] and

press OK.

3 Enter the administrator password.

The factory default password is “aaaaaa”.

a Press , , , to select the

character you want, and then press OK.

- The selected character is entered as “*” in

the text eld.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

b Repeat step a until all characters

required are entered.

c Press the and to select [Enter]

and press

4 Press the to select [E-mail Setting]

and then press the .

5 Press the and then enter the

information in B-2.

6 Select [Enter] and then press

7 Press the and then enter the

information in B-1.

8 Select [Enter] and then press

9 Press the and then select a protocol

for receiving e-mail for the machine, and then press OK.

- If you want your machine to receive e-mail from the POP3 server, select [POP3]. Proceed to step 10.

- If you want your machine to receive e-mail without using a mail server, select [SMTP]. Proceed to step 12.

- If you do not want your machine to receive e-mail, select [Disable]. Proceed to step 12.

10 Press the and then enter the

information in B-3.

11 Select [Enter] and then press

12 Press the and then select an

authentication method based on the information in B-4. Then, press OK.

- If B-4 is “Do not authenticate”, select [No Authentication]. Proceed to step 21.

- If B-4 is “SMTP”, select [SMTP Auth]. Proceed to step 13.

- If B-4 is “POP”, select [POP Before SMTP]. Proceed to step 17.

13 Press the and then enter the

information in B-5.

14 Select [Enter] and then press

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Scanning to E-mail

Scanning

15 Press the and then enter the

information in B-6.

16 Select [Enter] and then press

Proceed to step 21.

17 Press the and then enter the

information in B-7.

18 Select [Enter] and then press

19 Press the and then enter the

information in B-8.

20 Select [Enter] and then press

21 When the setup menu screen is

displayed, press .

22 For the conrmation message, check

that [Yes] is selected and press OK.

The setup for Scan to E-mail is complete.

Procedure of Scan to E-mail

This section explains how to start Scan to E-mail. The following procedure uses the direct input method for specifying a destination.

You need to congure the initial network and

e-mail settings before using the Scan to E-mail function.

Memo

● The following procedure uses the factory default settings.

1 Press the <SCAN> key on the operator

panel.

2 Place your document in the ADF or on

the document glass as below:

● ADF

Load documents face up with the top edge of the

documents in rst.

Adjust the document guides to the width of your documents.

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Scanning to E-mail

Scanning

● Document Glass

Place a document face down and align its top edge to the upper-left corner of the glass.

Close the document glass cover gently.

Note

● Do not apply an excessive load to the document glass.

Memo

● The machine prioritizes the ADF when scanning documents. Be sure not to place documents on the ADF when you use the document glass.

3 Check that [E-mail] is selected and then

press OK.

4 Check that [Add Destination] is

selected and then press OK.

5 Check that [To] is selected and then

press OK.

6 Press the to select [Direct Input] and

then press OK.

7 Enter a destination e-mail address up to

80 characters.

a Press , , , to select the

character you want, and then press OK.

The selected character is entered in the text

eld.

If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

b Repeat step a until all characters

required are entered.

c Press the and to select [Enter]

and press OK.

8 If necessary, select [Cc] or [Bcc] and

repeat steps 6 and 7.

9 Press the to return to start screen.

10 Press

MONO

COLOR

Reference

● In addition to inputting the destination directly, you can use the address book, group list, e-mail histories, LDAP search, or One-Touch key pad to specify the destination. For details, refer to the User’s Manual (Basic) > “4. Scanning” > “Scanning Methods” > “Scan to E-mail” > “Specifying a Destination”.

● To load a landscape document, refer to the User’s Manual (Basic) > “1. Setup” > “Loading Paper and Documents” > “Documents” > “Loading Documents”.

● You can change the scan settings such as scan size and resolution as necessary. For details, refer to the User’s Manual (Advanced) > “3. Scanning” > “Advanced Operations for Scanning, Internet Faxing and Scanning to Fax Server”.

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Scanning to Network PC

Scanning

●● Scanning to Network PC

This section explains the initial setup and basic procedure for the Scan to Network PC function.

This function enables you to scan documents and save the scanned images to the “shared folder” of a computer on the network.

Be sure to nish the initial setup before using this function.

Initial Setup for Scan to Network PC

This section explains how to congure the initial

setup for the Scan to Network PC function. Follow the 2 steps below:

● “Step 1 Conguring the Network Settings of

Your Machine” P.58

● “Step 2 Setting Up Your Computer and

Machine for Scan to Network PC” P.61

Note

● You need to congure the network setting of the computer before this procedure.

Memo

● You can skip step 1 if the IP address is already set on your machine.

Step 1 Conguring the Network

Settings of Your Machine

Connect your machine to a network with an

Ethernet cable, and then congure the machine’s

IP address and other network information from the operator panel. You can set the IP address either manually or automatically.

If there is no DHCP server or BOOTP server on

the network, you need to manually congure the

IP address on the computer or machine.

If your network administrator or internet

service provider species a unique IP address

for the computer and your machine, set the IP addresses manually.

Note

● Conform the IP version of the machine to that of your computer.

● Set [TCP/IP] setting to [Enable] on your machine. (By factory default, it is set to [Enable].)

Memo

● If conguring a small network consisting of only your machine and a computer, set IP addresses as shown below (according to RFC1918).

For the computer

IP address : 192.168.0.1~254

Subnet mask : 255.255.255.0

Default gateway : not used

DNS server : not used

For the machine

IP Address Set : Manual

IPv4 Address : 192.168.0.1~254

(select a different value from the computer)

Subnet Mask : 255.255.255.0

Gateway Address : 0.0.0.0

Network Scale : Small

● To set [Network Scale], press the <SETTING> key and then select [Admin Setup] > [Network Menu] > [Network Setup] > [Network Scale].

1 Prepare an Ethernet cable and a hub.

Prepare an Ethernet cable (category 5, twisted pair, straight) and a hub separately.

2 Hold down the power switch for

approximately one second to turn off the power.

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Scanning to Network PC

Scanning

3 Plug one end of the Ethernet cable into

the network interface connection on the back of the machine.

4 Plug the other end of the Ethernet cable

into the hub.

5 Hold down the power switch for

approximately one second to turn on the power.

6 Press the <SETTING> key on the

operator panel.

7 Press the to select [Easy Setup], and

press OK.

8 Enter the administrator password.

The factory default password is “aaaaaa”.

a Press , , , to select the

character you want, and then press OK.

- The selected character is entered as “*” in

the text eld.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

b Repeat step a until all characters

required are entered.

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Scanning to Network PC

Scanning

c Press the and to select [Enter]

and press OK.

9 Press the to select [Network

Setting], and then press the .

10 If setting the IP address manually, check

that [Manual] is selected, and press OK.

If obtaining the IP address automatically, press the to select [Auto], and press OK. Proceed to step 15.

11 Enter the IP address using the ten-key

pad, and press OK.

To move to the next box, press the .

12 Enter the subnet mask using the ten-key

pad, and press

To move to the next box, press the .

13 Enter the default gateway address using

the ten-key pad, and press OK.

To move to the next box, press the .

14 Enter the DNS server and WINS server if

needed.

If it is not necessary to connect the DNS server or WINS server to the network, press

until the pop-up message showing setting completion is displayed.

15 When the setup menu screen is

displayed, press

to complete the

setup.

16 For the conrmation message, check

that [Yes] is selected and press OK.

● Print the Network Information to check that

the IP address and other network information are properly set.

1 Press the <SETTING> key on the

operator panel.

2 Check that [Reports] is selected and

press OK.

3 Press the to select [System] and

press OK.

4 Press the to select [Network

Information] and press OK.

5 For the conrmation message, check

that [Yes] is selected and press OK.

The Network Information is printed.

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Scanning to Network PC

Scanning

Step 2 Setting Up Your Computer and Machine for Scan to Network PC

To setup your computer and machine for Scan to Network PC, follow the 4 sub steps below:

● “Step 2-1 Checking the Name of the Computer” P.61

● “Step 2-2 Determining the Names of the Items Required for Scan to Network PC” P.62

● “Step 2-3 Conguring the Computer for Scan to Network PC” P.63

● “Step 2-4 Creating a Prole for Scan to Network PC” P.70

Check the values for each item in the Setup Information Form through the above steps.

 Setup Information Form

No. Item Outline Introduction Example

User Value

* You can look at the following pages

and make notes on the details you have checked or the settings you

have congured.

C-1 Name of the

destination computer

The name of the computer to which you are forwarding scanned data

PC1

C-2 User name to log

into the destination computer

User name to log in to the computer to which you are forwarding scanned data

mfp1234 (Up to 32 characters)

C-3 Password to log

into the destination computer

Password to log in to the computer to which you are forwarding scanned data

mfp1234 (Up to 32 characters)

C-4 Prole name to

Name when registering a prole on

the machine

Sales (Up to 16 characters)

C-5 Shared folder name

on the destination computer

Folder name of the computer to which you are forwarding scanned data

SalesDev (Up to 64 characters)

C-6 File name of the

scanned data

Scanned data le name ScanData (Up to 64 characters)

Note

● Before starting the setup, obtain permission from the network administrator to create a shared folder on the computer by following the procedure below.

Memo

● The CIFS protocol is used in this procedure.

 Step 2-1 Checking the Name of

the Computer

Check the name of the computer following the

procedure below, and ll in C-1 of the Setup

Information Form.

For Windows 7, Windows Server

2008 R2, Windows Server 2008 and

Windows Vista

1 Click [Start] and select [Control

Panel].

2 Select [System and Security].

For Windows Server 2008 and Windows Vista, select [System and Maintenance].

3 Select [See the name of this

computer] under [System].

4 Enter the name in [Computer name] in

C-1 of the Setup Information Form.

C-1

5 Close the window.

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 For Windows Server 2003 and

Windows XP

1 Click [start] > [Control Panel] >

[Performance and Maintenance] > [System].

For Windows Server 2003, click [Start] > [Operator panel] > [System].

2 Select the [Computer Name] tab and

then click [Change].

3 Enter the name in [Computer Name] in

C-1 of the Setup Information Form.

4 Click [Cancel] to close the window.

For Mac OS X

1 From the Apple menu, select [System

Preferences].

2 Click [Sharing].

3 Enter the name in [Computer Name] in

C-1 of the Setup Information Form.

C-1

Memo

● If the computer name is over 16 characters, for Mac OS X 10.4.11 enter the rst 15 characters in

C-1. For Mac OS X 10.5-10.7, select the network service you are using from [System Preferences] > [Network], and click [Advanced]. Click the [WINS] tab, and enter the name in [NetBIOS Name] into C-1.

4 Close [Sharing].

 Step 2-2 Determining the Names

of the Items Required for Scan to Network PC

Determine the names of the following items and

ll in C-2 to C-6 on the Setup Information Form.

● User name to log into the destination computer (C-2)

Note

● If the username is managed on the domain, enter “Username@Domainname” in C-2. To check the domain name, click on [Change] within the [Computer Name] tab in the [System Properties] dialog box.

● Password to log into the destination computer (C-3)

● Prole name to register the settings on your machine (C-4)

● Shared folder name on the destination computer (C-5)

● File name of the scanned data (C-6)

“#n” or #d” can be specied for the le name.

- When specifying “#n”: 5-digit serial number between 00000 to 99999

- When specifying “#d”: Date and time

when a le is created. 12 digits of

yymmddhhmmss.

yy: Year created (the last 2 digits of the

Christian Era) mm: Month created (01 to 12) dd: Date created (01 to 31) hh: Hours created (00 to 23) mm: Minute created (00 to 59) ss: Second created (00 to 59)

* A date and time when a le is created are values of the

timer of the machine.

Example of le name specication (when the le

format is PDF)

- When specifying “Data#n”: Saved as

le names such as “Data00000.pdf” and

“Data00001.pdf”,etc.

- When specifying “File#d”: saved as le names “File090715185045.pdf”, etc.

- When specifying “Scan”: “Scan.pdf” is

created rst, and then, data is saved with

the name of ”Scan#d.pdf”. For “#d”, refer to the above.

- When nothing is specied: “Image.pdf” is

created rst and then, data is saved with

the name of “Image#d.pdf”. For “#d”, refer to the above.

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 Step 2-3 Conguring the

Computer for Scan to Network PC

With the Setup Information Form, create an account and shared folder for the machine in the computer.

Memo

● If the computer is in a domain, the procedure for adding a user account may differ from the procedure below. Refer to the Microsoft Windows manual.

For Windows 7, Windows Server 2008

R2, Windows 2008 and Windows

Vista

1 Click [Start] > [Control Panel].

2 Select [Add or remove user

accounts].

3 Select [Create a new account].

4 Enter the information in C-2 in the text

box.

5 Ensure that [Standard user] is

selected, and then click [Create Account].

6 Click the icon of the user account

created in step 5.

7 Select [Create a password].

8 Enter the information in C-3 in [New

password] and [Conrm new password], and then click [Create password].

9 Close the Control Panel.

10 Create a new folder on the computer

with the name entered in C-5.

Memo

● It is recommended that the folder be created in the local drive (C drive or D drive), not on the desktop, [Documents], or network drive.

11 Right-click the folder created in step 10

and select [Properties].

12 Select the [Sharing] tab and then click

[Share].

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13 Select the user account created in step 5

from the drop down box, and then click [Add].

14 Check that the user added in step 13 is

displayed and then click [Share].

After the [Network discovery and le sharing] dialog box is displayed, click [No, make the

network that I am connected to a private network].

15 Click [Done].

16 Click [Advanced Sharing] on the

[Sharing] tab.

17 Click [Permissions].

For Windows Vista/Windows Server 2008, proceed to the step 20.

18 Click [Add].

19 Enter the value in C-2 in the entry eld

and then click [OK].

20 Select the user added in step 13 and

select the [Allow] checkbox for [Full Control], and then click [OK].

21 Click [OK].

22 Click [Close].

Proceed to “Step 2-4 Creating a Prole for Scan

to Network PC” P.70.

For Windows XP

1 Click [start] > [Control Panel].

2 Double-click [User Accounts].

3 Select [Create a new account].

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4 Enter the value of C-2 in the text box

and click [Next].

5 Select [Limited] and click [Create

Account].

6 Click the icon of the user account

created in step 5.

7 Select [Create a password].

8 Enter the value of C-3 in [Type a

new password] and [Type the new

password again to conrm], and then click [Create Password].

9 Close the Control Panel.

10 Create a new folder on the computer

with the name entered in C-5.

Memo

● It is recommended that the folder be created in the local drive (C drive or D drive), not on the desktop, [My Documents], or network drive.

11 Right-click the folder created in step

10, and then select [Sharing and Security].

12 Click [If you understand the security

risks but want to share les without

running the wizard, click here.].

If the screen below is displayed, select [Share this folder] and click [Permissions]. Proceed to step 15.

13 Select [Just enable le sharing] in

Windows Firewall, and then click [OK].

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14 Select the [Share this folder on the

network] and [Allow network users

to change my les] checkbox, and then click [OK].

Proceed to “Step 2-4 Creating a Prole for Scan

to Network PC” P.70.

15 Click [Add].

16 Enter the value in C-2 in the entry eld

and click [OK].

17 Select the [Allow] checkbox for [Full

Control], and then click [OK].

Proceed to “Step 2-4 Creating a Prole for Scan

to Network PC” P.70.

For Windows Server 2003

Memo

● The items here may differ depending on the edition you are using.

1 Click [Start] > [Administrative Tools]

> [Computer Management].

2 In the right window, double-click

[System Tools] > [Local Users and Groups], and then right-click [Users] and select [New User].

3 Enter the value of C-2 in [User name]

and the value of C-3 in [Password] and [Conrm password].

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4 Select [User can not change

password] and [Password never expires], and then click [Create].

Memo

● If [User must change password at next logon] is selected, deselect so that you can select [User

can not change password] and [Password never expires].

5 Click [Close].

6 Double-click [User] and check that the

user created in step 4 is displayed.

7 Close the window.

8 Create a new folder on the computer

with the name entered in C-5.

Memo

● It is recommended that the folder be created in the local drive (C drive or D drive), not on the desktop, [My Documents], or network drive.

9 Right-click the folder created in step 8

and then select [Sharing].

10 Select [Share this folder] and then

click [Permissions].

11 Click [Add].

12 Enter the value in C-2 in the entry eld

and click [OK].

13 Select the [Allow] checkbox for [Full

Control], and then click [OK].

14 Ensure that the icon of the shared folder

created in step 8 changes into the icon with a hand, and then close the window.

Proceed to “Step 2-4 Creating a Prole for Scan

to Network PC” P.70.

For Mac OS X 10.5 to 10.7

1 From the Apple menu, select [System

Preferences].

2 Click [Users & Groups] (for Mac OS X

10.5 and 10.6: [Accounts]).

3 Click [Click the lock to make

changes.] at the bottom left of the

screen and enter the administrator’s password. Then, click [Unlock] (for Mac OS X 10.5 and 10.6: [OK]).

4 Click [+].

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5 Select [Standard] from [New

Account].

6 Enter the value of C-2 in [Full Name].

For Mac OS X 10.5, enter the value of C-2 in [Name].

7 Enter the value in C-3 in both

[Password] and [Verify].

8 Click [Create User] (for Mac OS X 10.5

and 10.6: [Create Account]).

Memo

● After the dialog box for auto login, disable the auto login.

9 Check that an account is added to

[Other Users] (for Mac OS X 10.5 and

10.6: [Other Accounts]) with the name of C-2, and close [Users & Groups] (for Mac OS X 10.5 and 10.6: [Accounts]) .

10 Create a new folder on the computer

with the name entered in C-5.

11 From the Apple menu, select [System

Preferences].

12 Click [Sharing].

13 Select the checkbox for [File Sharing].

14 Click [+] under [Shared Folders].

15 Select the folder created in step 10 and

click [Add].

16 Select the folder added in step 15 and

click [+] under [Users].

17 Select the account created in step 8 and

click [Select].

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18 Click the triangle button at the right side

of the user added in step 17 and select [Read & Write].

19 Click [Options].

20 Select the checkbox for [Share les

and folders using SMB (Windows)].

For Mac OS X 10.5, select the checkbox for [Share les and folders using SMB].

21 Select the checkbox for the account

added in the step 16.

22 Enter the value of C-3 in [Password]

and click [OK].

23 Click [Done].

24 Close [Sharing].

Proceed to “Step 2-4 Creating a Prole for Scan

to Network PC” P.70.

For Mac OS X 10.4.0 to 10.4.11

Memo

● The following procedure uses Mac OS X 10.4.11 as an example. The description may differ depending on the OS.

1 From the Apple menu, select [System

Preferences].

2 Click [Accounts].

3 Click [Click the lock to make

changes.] at the bottom left of the screen and enter the administrator’s password. Then, click [OK].

4 Click [+].

5 Enter the value of C-2 in [Name].

6 Enter the value in C-3 in both

[Password] and [Verify].

7 Click [Create Account].

Memo

● After the dialog box for auto login, disable the auto login.

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8 Check that an account is added to

[Other Accounts] with the name of C-2, and close [Accounts].

9 Create a new folder on the computer

with the name entered in C-5.

10 From the Apple menu, select [System

Preferences].

11 Click [Sharing].

12 Select the checkbox of [Windows

Sharing].

13 Click [Accounts...].

14 Select the checkbox for the account

created in the step 7.

15 Enter the value in C-3 in [Password]

and click [OK].

16 Click [Done].

17 Close [Sharing].

Proceed to “Step 2-4 Creating a Prole for Scan

to Network PC” P.70.

 Step 2-4 Creating a Prole for

Scan to Network PC

Information Form on the machine as a prole. It is necessary to specify the prole to send data

when you perform Scan to Network PC with the computer.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Prole] and then

press OK.

3 Press the to select the prole number

you want to register and then press OK.

4 Check that [Register] is selected and

then press

5 Check that [Prole Name] is selected

and then press the .

6 Enter the information in C-4.

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a Press , , , to select the

character you want, and then press

- The selected character is entered in the

text eld.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

b Repeat step a until all characters

required are entered.

c Press the and to select [Enter]

and press OK.

7 Press the to select [Target URL] and

then press .

8 Enter the value of C-1 and C-5 as

“\\C- 1\C-5”.

Example: \\PC1\SalesDev

Note

● If there is no DNS server on the network, you cannot specify the computer by using the computer name

(C-1). In such a case, you can congure the settings

by using the computer’s IP address.

Example: \\192.168.0.3\SalesDev

Memo

● In order to enter the “\” sign while using a QWERTY keyboard, press <CTRL> and then press <\>.

9 Select [Enter] and then press

10 Press the to select [User Name] and

then press .

11 Enter the information in C-2.

Note

● If domain management is done, enter “C-2@domain name”.

● When carrying out domain management, if you cannot connect even after entering “C-2@ Domainname”, delete “@Domainname”. Access the machine’s website again, and set the NetBIOS domain name in [Workgroup Name] within [Admin Setup] > [Network] > [NBT/ NetBEUI]. *For the domain name, please check with the network manager.

12 Select [Enter] and then press

13 Press the to select [Password] and

then press .

14 Enter the value of C-3.

15 Select [Enter] and then press

16 Press the to select [File Name] and

then press .

17 Enter the information in C-6.

18 Select [Enter] and then press

19 Congure other items if necessary.

20 Press

to register the settings.

The setup for Scan to Network PC is complete.

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Procedure for Scan to Network PC

This section explains how to start Scan to Network PC.

You need to congure the initial settings before

using the Scan to Network PC function.

Memo

● The following procedure uses the factory default settings.

1 Press the <SCAN> key on the operator

panel.

2 Place your document in the ADF or on

the document glass as below:

● ADF

Load documents face up with the top edge of the

documents in rst.

Adjust the document guides to the width of your documents.

● Document Glass

Place the document face down and align its top edge to the upper-left corner of the glass.

Close the document glass cover gently.

Note

● Do not apply an excessive load to the document glass.

Memo

● The machine prioritizes the ADF when scanning documents. Be sure not to place documents on the ADF when you use the document glass.

3 Press the to select [Network PC] and

then press OK.

4 Check that [Select Prole] is selected

and then press OK.

5 Press the to select a prole and then

press OK.

6 Press

MONO

COLOR

Reference

● To load a landscape document, refer to the User’s Manual (Basic) > “1. Setup” > “Loading Paper and Documents” > “Documents” > “Loading Documents”.

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●● Scanning to Local PC

This section explains the initial setup and basic procedure for the Scan to Local PC function.

This function enables you to scan documents to the computer via network or USB, and manipulate the scanned images as necessary. You can start a scan job from the operator panel.

● For Windows

When you press the

MONO

COLOR

, the ActKey utility starts, and the scan job starts automatically using

the scanner driver. You can send the scanned document to a specied application, save it in a specied

folder, or send it by fax.

For the WSD Scan connection, you can specify the application to start and where to send and save the scanned document for each destination.

● For Mac OS X

When you press the

MONO

COLOR

, Image Capture starts, and the scan job starts automatically using

the ICA driver. You can select a folder and save the scanned documents in it.

The machine can be connected to USB interface or network, but only a computer can be recognized at the same time.

Be sure to nish the initial setup before using this function.

Initial Setup for Scan to Local PC

This section explains how to congure the initial

setup for the Scan to Local PC function.

Refer to the procedure for the OS you are using.

● “For Windows” P.73

● “For Mac OS X” P.84

For Windows

 Overview

Connecting Methods

You can select one of the following connection methods:

● “For Network Connection” P.74

● “For USB Connection” P.78

● “For WSD Scan Connection” P.80

Product Requirements

Your machine supports the following Windows operating systems.

For Network/USB Connection:

● Windows 7/Windows 7 (64bit Version)

● Windows Vista/Windows Vista (64bit Version)

● Windows Server 2008 R2

● Windows Server 2008/Windows Server 2008 (x64 Version)

● Windows XP/Windows XP (x64 Version)

● Windows Server 2003/Windows Server 2003 (x64 Version)

For WSD Scan Connection:

● Windows 7/Windows 7 (64bit Version)

● Windows Vista/Windows Vista (64bit Version)

● Windows Server 2008 R2

● Windows Server 2008/Windows Server 2008 (x64 Version)

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 For Network Connection

To congure the Scan to Local PC function via

the network connection, follow the 2 steps below:

● “Step 1 Conguring the Network Settings of

Your Machine” P.74

● “Step 2 Installing Driver and Software” P.77

Note

● You need to congure the network setting of the computer before this procedure.

Memo

● You can skip step 1 if the IP address is already set on your machine.

● You can skip step 2 if the scanner driver and ActKey are already installed on your computer.

Step 1 Conguring the Network

Settings of Your Machine

Connect your machine to a network with an

Ethernet cable, and then congure the machine’s

IP address and other network information from the operator panel. You can set the IP address either manually or automatically.

If there is no DHCP server or BOOTP server on

the network, you need to manually congure the

IP address on the computer or machine.

If your network administrator or internet

service provider species a unique IP address

for the computer and your machine, set the IP addresses manually.

Note

● To congure the Scan to Local PC function via the network connection, follow these instructions.

- Conform the IP version of the machine to that of your computer.

- Set [TCP/IP] setting to [Enable] on your machine. (By factory default, it is set to [Enable].)

- Set [Network TWAIN] setting to [ON] on your machine. (By factory default, it is set to [ON]. If it has been disabled, enable it by referring to the User’s Manual (Advanced) > “3. Scanning” > “Useful Functions for Scanning to Local and Remote PCs” > “Enabling the Network TWAIN Settings”.)

Memo

● If conguring a small network consisting of only your machine and a computer, set IP addresses as shown below (according to RFC1918).

For the computer

IP address : 192.168.0.1~254

Subnet mask : 255.255.255.0

Default gateway : not used

DNS server : not used

For the machine

IP Address Set : Manual

IPv4 Address : 192.168.0.1~254

(select a different value from the computer)

Subnet Mask : 255.255.255.0

Gateway Address : 0.0.0.0

Network Scale : Small

● To set [Network Scale], press the <SETTING> key and then select [Admin Setup] > [Network Menu] > [Network Setup] > [Network Scale].

1 Prepare an Ethernet cable and a hub.

Prepare an Ethernet cable (category 5, twisted pair, straight) and a hub separately.

2 Hold down the power switch for

approximately one second to turn off the power.

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3 Plug one end of the Ethernet cable into

the network interface connection on the back of the machine.

4 Plug the other end of the Ethernet cable

into the hub.

5 Hold down the power switch for

approximately one second to turn on the power.

6 Press the <SETTING> key on the

operator panel.

7 Press the to select [Easy Setup], and

press OK.

8 Enter the administrator password.

The factory default password is “aaaaaa”.

a Press , , , to select the

character you want, and then press OK.

- The selected character is entered as “*” in

the text eld.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

b Repeat step a until all characters

required are entered.

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c Press the and to select [Enter]

and press OK.

9 Press the to select [Network

Setting], and then press the .

10 If setting the IP address manually, check

that [Manual] is selected, and press OK.

If obtaining the IP address automatically, press the to select [Auto], and press OK. Proceed to the step 15.

11 Enter the IP address using the ten-key

pad, and press OK.

To move to the next box, press the .

12 Enter the subnet mask using the ten-key

pad, and press

To move to the next box, press the .

13 Enter the default gateway address using

the ten-key pad, and press OK.

To move to the next box, press the .

14 Enter the DNS server and WINS server if

needed.

If it is not necessary to connect the DNS server or WINS server to the network, press

until the pop-up message showing setting completion is displayed.

15 When the setup menu screen is

displayed, press

to complete the

setup.

16 For the conrmation message, check

that [Yes] is selected and press OK.

● Print the Network Information to check that

the IP address and other network information are properly set.

1 Press the <SETTING> key on the

operator panel.

2 Check that [Reports] is selected and

press OK.

3 Press the to select [System] and

press OK.

4 Press the to select [Network

Information] and press OK.

5 For the conrmation message, check

that [Yes] is selected and press OK.

The Network Information is printed.

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Step 2 Installing Driver and Software

The following procedure installs a scanner driver and ActKey at once.

1 Check that your machine and the

computer are turned on and connected, and then insert the”Software DVD-ROM” into the computer.

2 Click [Run Setup.exe] after [AutoPlay]

is displayed.

If the [User Account Control] dialog box is displayed, click [Yes].

3 Select the language and then click

[Next].

4 Select the device of your machine, and

then click [Next].

5 Read the license agreement and then

click [I Agree].

6 Read “Environmental advice for Users”

and click [Next].

7 Check that [Scanner driver] and

[ActKey] are selected, and then click the Install bunch button.

Memo

● By default, [PCL driver], [Scanner driver], and [ActKey] are selected. Deselect [PCL driver] if it is unnecessary or has been installed on the computer already.

8 If the [Windows Security] dialog box

is displayed, click [Install this driver software anyway].

9 Click the [Network] button.

The device search starts.

- If the machine is detected, it is automatically installed. Proceed to step

11.

- If the machine is not detected, the [Review your installation settings.] screen is displayed. Proceed to step 10.

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10 Click [Restart search] to restart the

device search.

After the machine is displayed, select the machine and click [Next].

Memo

● If the machine is not displayed by clicking [Restart search], select [Printer name/IP Address] and

enter the IP address assigned to your machine, and then click [Next].

11 If the [Windows Security] dialog box

is displayed, click [Install this driver software anyway].

12 Click the [Exit] button.

13 Remove the “Software DVD-ROM” from

the computer.

The installation is complete.

Reference

● When installing ActKey, Network Conguration is also installed simultaneously. Network Conguration

automatically acquires the IP address of your machine and network information (IP address, computer name, port number) of the computer. If the IP address or other settings of the machine or computer is changed, you need to change the settings. For details, refer to the User’s Manual (Advanced) > “3. Scanning” > “Using Drivers and Software” > “Using ActKey Software” > “Using Network

Conguration”.

 For USB Connection

To congure the Scan to Local PC function via

the USB connection, install a scanner driver and ActKey on the computer.

Memo

● You can skip this procedure if the scanner driver and ActKey are already installed on your computer.

1 Prepare a USB cable.

A USB cable is not supplied with your machine. Prepare a USB 2.0 cable separately.

Memo

● Use a USB 2.0 Hi-Speed cable for a USB 2.0 Hi- Speed connection.

2 Hold down the power switch for

approximately one second to turn off the power.

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3 Plug one end of the USB cable into the

USB interface connector on the back of the machine.

4 Turn on the computer.

5 Insert “Software DVD-ROM” into the

computer.

6 Click [Run Setup.exe] after [AutoPlay]

is displayed.

If the [User Account Control] dialog box is displayed, click [Yes].

7 Select the language and then click

[Next].

8 Select the device of your machine, and

then click [Next].

9 Read the license agreement and then

click [I Agree].

10 Read the “Environmental advice for

Users” and click [Next].

11 Check that [Scanner driver] and

[ActKey] are selected, and then click the Install bunch button.

Memo

● By default, [PCL driver], [Scanner driver], and [ActKey] are selected. Deselect [PCL driver] if it is unnecessary or has been installed on the computer already.

12 If the [Windows Security] dialog box

is displayed, click [Install this driver software anyway].

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13 When the instruction to connect the

Note

● Do not plug the USB cable into the network interface connection. Doing so may damage your machine.

14 Click the [Exit] button.

15 Remove “Software DVD-ROM” from the

computer.

The installation is complete.

 For WSD Scan Connection

To congure the Scan to Local PC via the WSD

Scan connection, follow the 2 steps below:

● “Step 1 Conguring the Network Settings of

Your Machine” P.80

● “Step 2 Installing Your Machine to the

Computer” P.83

Note

● You need to congure the network setting of the computer before this procedure.

Memo

● You can skip the step 1 if the IP address is already set on your machine.

Step 1 Conguring the Network

Settings of Your Machine

Connect your machine to a network with an

Ethernet cable, and then congure the machine’s

IP address and other network information from the operator panel. You can set the IP address either manually or automatically.

If there is no DHCP server or BOOTP server on

the network, you need to manually congure the

IP address on the computer or machine.

If your network administrator or internet

service provider species a unique IP address

for the computer and your machine, set the IP addresses manually.

Note

● When setting an IP address manually, ask the network administrator or your internet service provider which IP address to use. If the IP address is set wrong, the network may go down or Internet access may be disabled.

● To congure the Scan to Local PC function via the WSD Scan connection, follow these instructions.

- Conform the IP version of the machine to that of your computer.

- Set [TCP/IP] setting to [Enable] on your machine. (By factory default, it is set to [Enable].)

- Set [WSD Scan] setting to [Enable] on your machine. (By factory default, it is [Enable]. If it has been disabled, enable it by referring to the User’s Manual (Advanced) > “3. Scanning” > “Useful Functions for Scanning to Local and Remote PCs” > “Enabling the WSD Scan”.)

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Memo

● If conguring a small network consisting of only your machine and a computer, set IP addresses as shown below (according to RFC1918).

For the computer

IP address : 192.168.0.1~254

Subnet mask : 255.255.255.0

Default gateway : not used

DNS server : not used

For the machine

IP Address Set : Manual

IPv4 Address : 192.168.0.1~254

(select a different value from the computer)

Subnet Mask : 255.255.255.0

Gateway Address : 0.0.0.0

Network Scale : Small

● To set [Network Scale], press the <SETTING> key and then select [Admin Setup] > [Network Menu] > [Network Setup] > [Network Scale].

1 Prepare an Ethernet cable and a hub.

Prepare an Ethernet cable (category 5, twisted pair, straight) and a hub separately.

2 Hold down the power switch for

approximately one second to turn off the power.

3 Plug one end of the Ethernet cable into

the network interface connection on the back of the machine.

4 Plug the other end of the Ethernet cable

into the hub.

5 Hold down the power switch for

approximately one second to turn on the power.

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6 Press the <SETTING> key on the

operator panel.

7 Press the to select [Easy Setup], and

press OK.

8 Enter the administrator password.

The factory default password is “aaaaaa”.

a Press , , , to select the

character you want, and then press OK.

- The selected character is entered as “*” in

the text eld.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

b Repeat step a until all characters

required are entered.

c Press the and to select [Enter]

and press OK.

9 Press the to select [Network

Setting], and then press the .

10 If setting the IP address manually, check

that [Manual] is selected, and press OK.

If obtaining the IP address automatically, press the to select [Auto], and press OK. Proceed to the step 15.

11 Enter the IP address using the ten-key

pad, and press OK.

To move to the next box, press the .

12 Enter the subnet mask using the ten-key

pad, and press

To move to the next box, press the .

13 Enter the default gateway address using

the ten-key pad, and press OK.

To move to the next box, press the .

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14 Enter the DNS server and WINS server if

needed.

If it is not necessary to connect the DNS server or WINS server to the network, press

until the pop-up message showing setting completion is displayed.

15 When the setup menu screen is

displayed, press

to complete the

setup.

16 For the conrmation message, check

that [Yes] is selected and press OK.

● Print the Network Information to check that

the IP address and other network information are properly set.

1 Press the <SETTING> key on the

operator panel.

2 Check that [Reports] is selected and

press OK.

3 Press the to select [System] and

press OK.

4 Press the to select [Network

Information] and press OK.

5 For the conrmation message, check

that [Yes] is selected and press OK.

The Network Information is printed.

Step 2 Installing Your Machine to the

Computer

Memo

● The following procedure installs the WIA driver as a scanner driver automatically.

1 Click [Start] and select [Control

Panel].

2 Select [Network and Internet] >

[Network and Sharing Center].

3 Select [Change advanced sharing

settings].

4 Check that [Turn on network

discovery] is selected.

5 Close the Control Panel.

6 Click [Start] and select [Network].

The devices connected to the network are displayed.

7 Right-click the MFP icon under

[Multifunction Devices] and select [Install].

If the [User Account Control] dialog box is displayed, click [Yes].

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Scanning

8 When the balloon message saying that

the installation is complete is displayed on the task bar, click the balloon to check the details, and click [Close].

9 Press the <SCAN> key on the operator

panel.

10 Press the to select [Local PC] and

then press OK.

11 Check that [Select A Connecting PC]

is selected, and press OK.

12 Press the to select [From WSD

Scan], and press OK.

13 Check that the computer on which your

machine has been installed is displayed as the destination PC.

Note

● If the machine’s IP address is changed after the installation, uninstall the machine from the computer by following the same procedure as in “Step 2 Installing Your

Machine to the Computer” P.83, and then reinstall it.

For Mac OS X

 Overview

Connecting Methods

You can select either of the following connection methods:

● Network Connection

● USB Connection

Product Requirements

Your machine supports Mac OS X 10.6 to 10.7.

Steps to Go

To congure the Scan to Local PC function with

Mac OS X, follow the 3 steps below:

● “Step 1 Connecting Your Machine and

Computer” P.85

● “Step 2 Installing a Scanner Driver” P.88

● “Step 3 Registering Your Computer in Network

Scanner Setup Tool” P.89

Memo

● For the network connection, you can skip step 1 if the IP address is already set on your machine.

● You can skip step 2 if the scanner driver is already installed on your computer.

● For the USB connection, skip step 3.

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 Step 1 Connecting Your Machine

and Computer

Select the connection method and follow each procedure.

● “For Network Connection” P.85

● “For USB Connection” P.88

For Network Connection

Connect your machine to a network with an

Ethernet cable, and then congure the machine’s

IP address and other network information from the operator panel. You can set the IP address either manually or automatically.

If there is no DHCP server or BOOTP server on

the network, you need to manually congure the

IP address on the computer or machine.

If your network administrator or internet

service provider species a unique IP address

for the computer and your machine, set the IP addresses manually.

Note

● You need to congure the network setting of the computer before this procedure.

● To congure the Scan to Local PC function via the network connection, follow these instructions.

- Conform the IP version of the machine to that of your computer.

- Set [TCP/IP] setting to [Enable] on your machine. (By factory default, it is set to [Enable].)

Memo

● If conguring a small network consisting of only your machine and a computer, set IP addresses as shown below (according to RFC1918).

For the computer

IP address : 192.168.0.1~254

Subnet mask : 255.255.255.0

Default gateway : not used

DNS server : not used

For the machine

IP Address Set : Manual

IPv4 Address : 192.168.0.1~254

(select a different value from the computer)

Subnet Mask : 255.255.255.0

Gateway Address : 0.0.0.0

Network Scale : Small

● To set [Network Scale], press the <SETTING> key and then select [Admin Setup] > [Network Menu] > [Network Setup] > [Network Scale].

1 Prepare an Ethernet cable and a hub.

Prepare an Ethernet cable (category 5, twisted pair, straight) and a hub separately.

2 Hold down the power switch for

approximately one second to turn off the power.

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Scanning

3 Plug one end of the Ethernet cable into

the network interface connection on the back of the machine.

4 Plug the other end of the Ethernet cable

into the hub.

5 Hold down the power switch for

approximately one second to turn on the power.

6 Press the <SETTING> key on the

operator panel.

7 Press the to select [Easy Setup], and

press OK.

8 Enter the administrator password.

The factory default password is “aaaaaa”.

a Press , , , to select the

character you want, and then press OK.

- The selected character is entered as “*” in

the text eld.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

b Repeat step a until all characters

required are entered.

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Scanning

c Press the and to select [Enter]

and press OK.

9 Press the to select [Network

Setting], and then press the .

10 If setting the IP address manually, check

that [Manual] is selected, and press OK.

If obtaining the IP address automatically, press the to select [Auto], and press OK. Proceed to step 15.

11 Enter the IP address using the ten-key

pad, and press OK.

To move to the next box, press the .

12 Enter the subnet mask using the ten-key

pad, and press

To move to the next box, press the .

13 Enter the default gateway address using

the ten-key pad, and press OK.

To move to the next box, press the .

14 Enter the DNS server and WINS server if

needed.

If it is not necessary to connect the DNS server or WINS server to the network, press

until the pop-up message of showing the setting completion is displayed.

15 When the setup menu screen is

displayed, press

to complete the

setup.

16 For the conrmation message, check

that [Yes] is selected and press OK.

● Print the Network Information to check that

the IP address and other network information are properly set.

1 Press the <SETTING> key on the

operator panel.

2 Check that [Reports] is selected and

press OK.

3 Press the to select [System] and

press OK.

4 Press the to select [Network

Information] and press OK.

5 For the conrmation message, check

that [Yes] is selected and press OK.

The Network Information is printed.

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Scanning

For USB Connection

1 Prepare a USB cable.

A USB cable is not supplied with your machine. Prepare a USB 2.0 cable separately.

Memo

● Use a USB 2.0 Hi-Speed cable for a USB 2.0 Hi- Speed connection.

2 Hold down the power switch for

approximately one second to turn off the power. And turn off the computer.

3 Plug one end of the USB cable into the

USB interface connector on the back of the machine.

4 Plug the other end of the USB cable into

the computer’s USB interface connector.

Note

● Do not plug the USB cable into the network interface connection. Doing so may damage your machine.

 Step 2 Installing a Scanner Driver

Check that the machine is connected to the computer and the machine is turned on. Then, load the “Software DVD-ROM” on the drive of the computer.

2 Double-click DVD on the desktop.

3 Double-click [Drivers] > [Scanner] >

[Installer for Mac OSX].

4 Click [Continue].

5 Click [Continue].

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Scanning

6 Check the display and click [Continue]

if OK.

7 Read the license agreement and click

[Continue].

8 Click [Agree] if you agree.

9 Click [Install].

To change the installation location of the driver, click [Change Install Location].

10 Enter the administrator’s name and

password and then click [Install Software].

11 Click [Continue Installation].

12 Click [Restart].

 Step 3 Registering Your Computer

in Network Scanner Setup Tool

To use the Scan to Local PC function via the network connection, be sure to register your computer as a destination in Network Scanner Setup Tool before starting a scan job.

Memo

● Network Scanner Setup Tool is installed simultaneously when installing the scanner driver.

1 From the [Go] menu, select

[Applications] > [MFX-3091] > [Scanner] > [Network Scanner Setup Tool].

2 Select your machine from [Device List]

and click [Register].

3 Edit [Name] which is displayed as

a destination on your machine if necessary, and click [Register].

4 For the conrmation message, click

[OK].

5 Click [OK] to close the Network Scanner

Setup Tool.

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Scanning

Procedure for Scan to Local PC

This section explains how to start Scan to Local PC. The following procedure is common for Windows and Mac OS X.

You need to congure the initial settings before

using the Scan to Local PC function.

Select the connection method and follow each procedure.

● “For Network Connection” P.90

● “For USB Connection” P.91

● “For WSD Scan Connection (Windows only)”

P.93

 For Network Connection

Note

● For Mac OS X 10.7, if you scan documents through network connection, you need to start the Image Capture

rst. Then, you need to select the machine from the list

displayed at the left of Image Capture screen.

1 Press the <SCAN> key on the operator

panel.

2 Place your document in the ADF or on

the document glass as below:

● ADF

Load documents face up with the top edge of the

documents in rst.

Adjust the document guides to the width of your documents.

● Document Glass

Place the document face down and align its top edge to the upper-left corner of the glass.

Close the document glass cover gently.

Note

● Do not apply an excessive load to the document glass.

Memo

● The machine prioritizes the ADF when scanning documents. Be sure not to place documents on the ADF when you use the document glass.

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3 Press the to select [Local PC] and

then press OK.

4 Check that [Select A Connecting PC]

is selected and then press OK.

5 Check that [From Network] is selected

and then press OK.

6 Press the to select the computer you

want and then press OK.

7 Press the to select [Select An

Application] and then press OK.

8 Press the to select where to send the

scanned document and then press OK.

Selectable location Values to send: Application Folder PC-FAX

Note

● For Mac OS X, you can select [Folder] only.

9 Press

MONO

COLOR

ActKey (for Windows) or Image Capture (for Mac OS X) starts, and the scan job starts automatically on the computer. When scanning is done, the scanned image is processed as below:

- If you select [Application], the specied application starts and the scanned image is displayed on the application.

- If you select [Folder], the scanned image

is saved in the specied folder.

- If you select [PC-FAX], the application for fax transmission starts. After sending the scanned image, send a fax with the fax transmission software on your computer.

Reference

● To load a landscape document, refer to the User’s Manual (Basic) > “1. Setup” > “Loading Paper and Documents” > “Documents” > “Loading Documents”.

● You can customize the scan button settings of ActKey. For details, refer to the User’s Manual (Advanced) > “3. Scanning” > “Using Drivers and Software” > “Using ActKey Software” > “Setting the Scan Button”.

 For USB Connection

Press the <SCAN> key on the operator panel.

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2 Place your document in the ADF or on

the document glass as below:

● ADF

Load documents face up with the top edge of the

documents in rst.

Adjust the document guides to the width of your documents.

● Document Glass

Place the document face down and align its top edge to the upper-left corner of the glass.

Close the document glass cover gently.

Note

● Do not apply an excessive load to the document glass.

Memo

● The machine prioritizes the ADF when scanning documents. Be sure not to place documents on the ADF when you use the document glass.

3 Press the to select [Local PC] and

then press OK.

4 Check that [Select A Connecting PC]

is selected and then press OK.

5 Press the to select [From USB

Interface] and then press OK.

6 Press the to select [Select An

Application] and then press OK.

7 Press the to select where to send the

scanned document and then press OK.

Selectable location Values to send: Application Folder PC-FAX

Note

● For Mac OS X, you can select [Folder] only.

8 Press

MONO

COLOR

ActKey (for Windows) or Image Capture (for Mac OS X) starts, and the scan job starts automatically on the computer. When scanning is done, the scanned image is processed as below:

- If you select [Application], the specied application starts and the scanned image is displayed on the application.

- If you select [Folder], the scanned image

is saved in the specied folder.

- If you select [PC-FAX], the application for fax transmission starts. After sending the scanned image, send a fax with the fax transmission software on your computer.

Reference

● To load a landscape document, refer to the User’s Manual (Basic) > “1. Setup” > “Loading Paper and Documents” > “Documents” > “Loading Documents”.

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 For WSD Scan Connection

(Windows only)

Press the <SCAN> key on the operator panel.

2 Place your document in the ADF or on

the document glass as below:

● ADF

Load documents face up with the top edge of the

documents in rst.

Adjust the document guides to the width of your documents.

● Document Glass

Place the document face down and align its top edge to the upper-left corner of the glass.

Close the document glass cover gently.

Note

● Do not apply an excessive load to the document glass.

Memo

● The machine prioritizes the ADF when scanning documents. Be sure not to place documents on the ADF when you use the document glass.

3 Press the to select [Local PC] and

then press OK.

4 Check that [Select A Connecting PC]

is selected and then press OK.

5 Press the to select [From WSD Scan]

and then press OK.

6 Press the to select the event for the

destination computer and then press OK.

Selectable events: Scan for E-mail to XXX Scan for Fax to XXX Scan for OCR to XXX Scan for Print to XXX Scan to XXX

XXX indicates the name of the destination computer.

You can set an action for each event in Windows scan properties.

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Scanning

7 Press

MONO

COLOR

The scan job is processed according to the action set for the selected event.

Reference

● To load a landscape document, refer to the User’s Manual (Basic) > “1. Setup” > “Loading Paper and Documents” > “Documents” > “Loading Documents”.

● You can scan double-sided documents. For details on dual-side scanning, refer to the User’s Manual (Basic) > “4. Scanning” > “Scanning Methods” > “Scan to Local PC” > “WSD Scan connection”.

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Printing

5 Printing

This chapter explains the initial setup and basic procedure for the Print from Computer function.

Your machine supports the following print functions.

Function Overview

“Printing from a Computer” Prints a document sent from a computer connected via USB or network. The

printer driver must be installed on the computer to use this function.

Printing from USB Memory Prints a document saved in a USB memory which is inserted to the USB port of

the machine. For the procedure of the function, refer to the User’s Manual (Basic) > “5. Using as a Printer” > “Printing From USB Memory”.

●● Printing from a Computer

This section explains how to install a printer driver and the basic procedure for printing documents from a computer.

Be sure to install a printer driver before using this function.

Installing a Printer Driver

This section explains how to install a printer driver on your computer.

Refer to the procedure for the OS you are using.

● “For Windows” P.95

● “For Mac OS X” P.103

For Windows

 Overview

Connecting Methods

You can select either of the following connection methods:

● “For Network Connection” P.95

● “For USB Connection” P.100

Product Requirements

Your machine supports the following Windows operating systems:

● Windows 7/Windows 7 (64bit Version)

● Windows Vista/Windows Vista (64bit Version)

● Windows Server 2008 R2

● Windows Server 2008/Windows Server 2008 (x64 Version)

● Windows XP/Windows XP (x64 Version)

● Windows Server 2003/Windows Server 2003 (x64 Version)

Types of Printer Drivers

The printer driver types that can be installed are as follows.

Type Description

PCL The PCL printer driver is suitable for

printing business documents.

PS The PS printer driver is suitable for

the printing of documents including PostScript fonts and EPS data.

Memo

● The description may be differ depending on a version of a printer driver or Windows.

 For Network Connection

To install a printer driver on your computer via the network connection, follow the 2 steps below:

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Printing

● “Step 1 Conguring the Network Settings of

Your Machine” P.96

● “Step 2 Installing a Printer Driver” P.98

Note

● You need to complete the network setting of the computer before this procedure.

Memo

● You can skip the step 1 if the IP address is already set on your machine.

● You can skip the step 2 if the printer driver is already installed on your computer.

Step 1 Conguring the Network

Settings of Your Machine

Connect your machine to a network with an

Ethernet cable, and then congure the machine’s

IP address and other network information from the operator panel. You can set the IP address either manually or automatically.

If there is no DHCP server or BOOTP server on

the network, you need to manually congure the

IP address on the computer or machine. If your network administrator or internet

service provider species a unique IP address

for the computer and your machine, set the IP addresses manually.

Note

● Conform the IP version of the machine to that of your computer.

● Set [TCP/IP] setting to [Enable] on your machine. (By factory default, it is set to [Enable].)

Memo

● If conguring a small network consisting of only your machine and a computer, set IP addresses as shown below (according to RFC1918).

For the computer

IP address : 192.168.0.1~254

Subnet mask : 255.255.255.0

Default gateway : not used

DNS server : not used

For the machine

IP Address Set : Manual

IPv4 Address : 192.168.0.1~254

(select a different value from the computer)

Subnet Mask : 255.255.255.0

Gateway Address : 0.0.0.0

Network Scale : Small

● To set [Network Scale], press the <SETTING> key and then select [Admin Setup] > [Network Menu] > [Network Setup] > [Network Scale].

1 Prepare an Ethernet cable and a hub.

Prepare an Ethernet cable (category 5, twisted pair, straight) and a hub separately.

2 Hold down the power switch for

approximately one second to turn off the power. And turn off the computer.

3 Plug one end of the Ethernet cable into

the network interface connection on the back of the machine.

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Printing

4 Plug the other end of the Ethernet cable

into the hub.

5 Hold down the power switch for

approximately one second to turn on the power.

6 Press the <SETTING> key on the

operator panel.

7 Press the to select [Easy Setup], and

press OK.

8 Enter the administrator password.

The factory default password is “aaaaaa”.

a Press , , , to select the

character you want, and then press OK.

- The selected character is entered as “*” in

the text eld.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

b Repeat step a until all characters

required are entered.

c Press the and to select [Enter]

and press OK.

9 Press the to select [Network

Setting], and then press the .

10 If setting the IP address manually, check

that [Manual] is selected, and press OK.

If obtaining the IP address automatically, press the to select [Auto], and press OK. Proceed to the step 15.

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Printing from a Computer

Printing

11 Enter the IP address using the ten-key

pad, and press OK.

To move to the next box, press the .

12 Enter the subnet mask using the ten-key

pad, and press OK.

To move to the next box, press the .

13 Enter the default gateway address using

the ten-key pad, and press OK.

To move to the next box, press the .

14 Enter the DNS server and WINS server if

needed.

If it is not necessary to connect the DNS server or WINS server to the network, press OK until the pop-up message showing setting completion is displayed.

15 When the setup menu screen is

displayed, press to complete the setup.

16 For the conrmation message, check

that [Yes] is selected and press OK.

● Print the Network Information to check that

the IP address and other network information are properly set.

1 Press the <SETTING> key on the

operator panel.

2 Check that [Reports] is selected and

press OK.

3 Press the to select [System] and

press

4 Press the to select [Network

Information] and press OK.

5 For the conrmation message, check

that [Yes] is selected and press

The Network Information is printed.

Step 2 Installing a Printer Driver

Note

● To complete this procedure, you must be logged in as an administrator.

1 Check that your machine and the

computer are turned on and connected, and then insert the “Software DVD-ROM” into the computer.

2 Click [Run Setup.exe] after [AutoPlay]

is displayed.

If the [User Account Control] dialog box is displayed, click [Yes].

3 Select the language and then click

[Next].

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Printing

4 Select the device of your machine, and

then click [Next].

5 Read the license agreement and then

click [I Agree].

6 Read the “Environmental advice for

Users” and click [Next].

7 Select the checkbox for the printer

driver you want to install, and click the Install bunch button.

Memo

● By factory default, [PCL driver], [Scanner driver], and [ActKey] are selected.

8 If the [Windows Security] dialog box

is displayed, click [Install this driver software anyway].

9 Click the [Network] button.

The device search starts.

- If the machine is detected, it is automatically installed. Proceed to step

11.

- If the machine is not detected, the [Review your installation settings.] screen is displayed. Proceed to step 10.

10 Click [Restart search] to restart the

device search.

After the machine is displayed, select the machine and click [Next].

Memo

● If the machine is not displayed by clicking [Restart search], select [Printer name/IP Address] and

enter the IP address assigned to your machine, and then click [Next].

11 If the [Windows Security] dialog box

is displayed, click [Install this driver software anyway].

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Printing

12 Click the [Exit] button.

13 Remove the “Software DVD-ROM” from

the computer.

The installation is complete.

● Print a test page to check that the printer

driver is successfully installed on the computer.

1 Click [Start] > [Devices and Printers].

2 Right-click the MFP icon and select

[Printer properties] (> a desired printer driver if you have installed multiple drivers) from the pop-up menu.

3 On the [General] tab, click [Print Test

Page].

 For USB Connection

Follow the procedure below to connect a USB cable and install a printer driver on your computer.

Note

● You must be logged in as an administrator to complete this procedure.

Memo

● You can skip this procedure if the printer driver is already installed on your computer.

1 Prepare a USB cable.

A USB cable is not supplied with your machine. Prepare a USB 2.0 cable separately.

Memo

● Use a USB 2.0 Hi-Speed cable for a USB 2.0 Hi- Speed connection.

2 Hold down the power switch for

approximately one second to turn off the power.

3 Plug one end of the USB cable into the

USB interface connector on the back of the machine.

4 Turn on the computer.

Muratec MFX-3091 Quick Start Manual

Specifications and Main Features

Frequently Asked Questions

User Manual