X54x Series
User's Guide
November 2012 |
www.lexmark.com |
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Machine type: 7525
Model numbers:
131, 133, 138, 332, 333, 336, 337, 352, 356, 382, 383, 386, 387
Contents |
2 |
Contents |
|
Safety information..................................................................................... |
10 |
Learning about the printer......................................................................... |
12 |
Finding information about the printer.................................................................................................... |
12 |
Selecting a location for the printer.......................................................................................................... |
13 |
Printer configurations............................................................................................................................. |
15 |
Basic functions of the scanner................................................................................................................. |
15 |
Understanding the ADF and scanner glass.............................................................................................. |
16 |
Understanding the printer control panel................................................................................................ |
16 |
Additional printer setup............................................................................. |
22 |
Installing internal options........................................................................................................................ |
22 |
Available options .............................................................................................................................................. |
22 |
Accessing the system board to install internal options .................................................................................... |
23 |
Installing a memory card .................................................................................................................................. |
25 |
Installing a flash memory card.......................................................................................................................... |
27 |
Installing hardware options..................................................................................................................... |
29 |
Installing an optional tray or drawer ................................................................................................................ |
29 |
Attaching cables...................................................................................................................................... |
30 |
Verifying printer setup............................................................................................................................ |
32 |
Printing menu settings pages............................................................................................................................ |
32 |
Printing a network setup page.......................................................................................................................... |
32 |
Setting up the printer software............................................................................................................... |
33 |
Installing the printer software .......................................................................................................................... |
33 |
Updating available options in the printer driver .............................................................................................. |
33 |
Setting up wireless printing..................................................................................................................... |
34 |
Preparing to set up the printer on a wireless network..................................................................................... |
34 |
Installing the printer on a wireless network (Windows)................................................................................... |
35 |
Installing the printer on a wireless network (Macintosh)................................................................................. |
37 |
Installing the printer on an Ethernet network........................................................................................ |
40 |
Minimizing your printer's environmental impact........................................ |
43 |
Saving paper and toner........................................................................................................................... |
43 |
Using recycled paper and other office papers .................................................................................................. |
43 |
Conserving supplies .......................................................................................................................................... |
44 |
Saving energy.......................................................................................................................................... |
45 |
Using Eco Mode................................................................................................................................................ |
45 |
Reducing printer noise...................................................................................................................................... |
45 |
Contents |
3 |
Adjusting Power Saver ...................................................................................................................................... |
46 |
Recycling.................................................................................................................................................. |
47 |
Recycling Lexmark products ............................................................................................................................. |
47 |
Recycling Lexmark packaging............................................................................................................................ |
47 |
Returning Lexmark cartridges for reuse or recycling........................................................................................ |
47 |
Loading paper and specialty media............................................................ |
48 |
Linking and unlinking trays...................................................................................................................... |
48 |
Linking trays...................................................................................................................................................... |
48 |
Unlinking trays .................................................................................................................................................. |
48 |
Assigning a Custom Type name ........................................................................................................................ |
48 |
Setting the Paper Size and Paper Type.................................................................................................... |
49 |
Configuring Universal paper settings...................................................................................................... |
49 |
Loading the standard 250 sheet tray and optional 550 sheet tray......................................................... |
50 |
Loading the 650 sheet duo drawer......................................................................................................... |
53 |
Using the multipurpose feeder............................................................................................................... |
54 |
Using the manual feeder......................................................................................................................... |
56 |
Paper and specialty media guide................................................................ |
58 |
Paper guidelines...................................................................................................................................... |
58 |
Paper characteristics......................................................................................................................................... |
58 |
Unacceptable paper.......................................................................................................................................... |
59 |
Selecting paper ................................................................................................................................................. |
59 |
Selecting preprinted forms and letterhead ...................................................................................................... |
59 |
Storing paper........................................................................................................................................... |
60 |
Supported paper sizes, types, and weights............................................................................................. |
60 |
Paper sizes supported by the printer................................................................................................................ |
60 |
Paper types supported by the printer .............................................................................................................. |
61 |
Paper types and weights supported by the printer .......................................................................................... |
62 |
Paper capacities................................................................................................................................................ |
64 |
Printing...................................................................................................... |
65 |
Printing a document................................................................................................................................ |
65 |
Printing on specialty media..................................................................................................................... |
65 |
Tips on using letterhead ................................................................................................................................... |
65 |
Tips on using transparencies ............................................................................................................................ |
67 |
Tips on using envelopes.................................................................................................................................... |
67 |
Tips on using paper labels................................................................................................................................. |
68 |
Tips on using card stock.................................................................................................................................... |
68 |
Printing from a flash drive....................................................................................................................... |
69 |
Supported flash drives and file types...................................................................................................... |
70 |
Contents |
4 |
Printing photos from a PictBridge enabled digital camera..................................................................... |
71 |
Printing information pages...................................................................................................................... |
71 |
Printing a font sample list ................................................................................................................................. |
71 |
Printing a directory list...................................................................................................................................... |
72 |
Printing the print quality test pages ................................................................................................................. |
72 |
Canceling a print job................................................................................................................................ |
72 |
Canceling a print job from the printer control panel........................................................................................ |
72 |
Canceling a print job from the computer ......................................................................................................... |
72 |
Copying...................................................................................................... |
74 |
Making copies......................................................................................................................................... |
74 |
Making a quick copy ......................................................................................................................................... |
74 |
Copying using the ADF ...................................................................................................................................... |
74 |
Copying using the scanner glass ....................................................................................................................... |
75 |
Copying photos........................................................................................................................................ |
75 |
Copying on specialty media..................................................................................................................... |
75 |
Copying to transparencies ................................................................................................................................ |
75 |
Copying to letterhead ....................................................................................................................................... |
76 |
Customizing copy settings....................................................................................................................... |
76 |
Copying from one size to another .................................................................................................................... |
76 |
Making copies using paper from a selected tray .............................................................................................. |
77 |
Copying on both sides of the paper (duplexing)............................................................................................... |
77 |
Reducing or enlarging copies............................................................................................................................ |
78 |
Making a copy lighter or darker........................................................................................................................ |
78 |
Adjusting copy quality ...................................................................................................................................... |
79 |
Collating copies................................................................................................................................................. |
79 |
Placing separator sheets between copies......................................................................................................... |
80 |
Copying multiple pages onto a single sheet ..................................................................................................... |
80 |
Canceling a copy job................................................................................................................................ |
81 |
Improving copy quality............................................................................................................................ |
81 |
E-mailing.................................................................................................... |
82 |
Getting ready to e-mail........................................................................................................................... |
82 |
Setting up the e-mail function .......................................................................................................................... |
82 |
Setting up the address book ............................................................................................................................. |
83 |
Creating an e-mail shortcut using the Embedded Web Server............................................................... |
83 |
E-mailing a document.............................................................................................................................. |
83 |
Sending an e-mail using the keypad ................................................................................................................. |
83 |
Sending an e mail using a shortcut number ..................................................................................................... |
84 |
Sending an e-mail using the address book ....................................................................................................... |
85 |
Canceling an e-mail................................................................................................................................. |
85 |
Contents |
5 |
Faxing........................................................................................................ |
86 |
Getting the printer ready to fax.............................................................................................................. |
86 |
Initial fax setup ................................................................................................................................................. |
86 |
Choosing a fax connection ................................................................................................................................ |
87 |
Connecting to an analog telephone line........................................................................................................... |
88 |
Connecting to a DSL service.............................................................................................................................. |
89 |
Connecting to a PBX or ISDN system ................................................................................................................ |
89 |
Connecting to a Distinctive Ring Service........................................................................................................... |
90 |
Connecting a telephone or answering machine to the same telephone line ................................................... |
90 |
Connecting to an adapter for your country or region ...................................................................................... |
91 |
Connecting to a computer with a modem........................................................................................................ |
97 |
Setting the outgoing fax name and number ..................................................................................................... |
99 |
Setting the date and time ................................................................................................................................. |
99 |
Turning daylight saving time on or off.............................................................................................................. |
99 |
Sending a fax......................................................................................................................................... |
100 |
Sending a fax using the printer control panel................................................................................................. |
100 |
Sending a fax using the computer .................................................................................................................. |
100 |
Creating shortcuts................................................................................................................................. |
101 |
Creating a fax destination shortcut using the Embedded Web Server........................................................... |
101 |
Creating a fax destination shortcut using the printer control panel............................................................... |
101 |
Using shortcuts and the address book.................................................................................................. |
102 |
Using fax destination shortcuts ...................................................................................................................... |
102 |
Using the address book .................................................................................................................................. |
102 |
Customizing fax settings........................................................................................................................ |
103 |
Changing the fax resolution............................................................................................................................ |
103 |
Making a fax lighter or darker ........................................................................................................................ |
103 |
Sending a fax at a scheduled time .................................................................................................................. |
103 |
Viewing a fax log ............................................................................................................................................. |
104 |
Canceling an outgoing fax..................................................................................................................... |
104 |
Understanding fax options.................................................................................................................... |
105 |
Original Size .................................................................................................................................................... |
105 |
Content ........................................................................................................................................................... |
105 |
Sides (Duplex) ................................................................................................................................................. |
105 |
Resolution....................................................................................................................................................... |
105 |
Darkness ......................................................................................................................................................... |
105 |
Improving fax quality............................................................................................................................. |
106 |
Forwarding a fax.................................................................................................................................... |
106 |
Scanning to an FTP address...................................................................... |
107 |
Scanning to an FTP address................................................................................................................... |
107 |
Scanning to an FTP address using the keypad ................................................................................................ |
107 |
Contents |
6 |
Scanning to an FTP address using a shortcut number .................................................................................... |
108 |
Creating an FTP shortcut using the Embedded Web Server................................................................. |
108 |
Scanning to a computer or USB flash memory device............................... |
109 |
Scanning to a computer........................................................................................................................ |
109 |
Scanning to a USB flash memory device............................................................................................... |
110 |
Understanding scan to computer options............................................................................................. |
111 |
Sides (Duplex) ................................................................................................................................................. |
111 |
Darkness ......................................................................................................................................................... |
111 |
Improving scan quality.......................................................................................................................... |
111 |
Using the Scan Center software............................................................................................................ |
111 |
Understanding the Scan Center features........................................................................................................ |
111 |
Using the ScanBack utility..................................................................................................................... |
112 |
Using the ScanBack Utility .............................................................................................................................. |
112 |
Clearing jams............................................................................................ |
113 |
Avoiding jams........................................................................................................................................ |
113 |
Understanding jam numbers and locations.......................................................................................... |
114 |
200 paper jam....................................................................................................................................... |
115 |
201 paper jam....................................................................................................................................... |
115 |
202 paper jam....................................................................................................................................... |
116 |
230 paper jam....................................................................................................................................... |
118 |
235 paper jam....................................................................................................................................... |
118 |
242 and 243 paper jams........................................................................................................................ |
118 |
250 paper jam....................................................................................................................................... |
119 |
290 paper jam....................................................................................................................................... |
119 |
Understanding printer menus................................................................... |
121 |
Menus list.............................................................................................................................................. |
121 |
Supplies menu....................................................................................................................................... |
122 |
Paper menu........................................................................................................................................... |
122 |
Default Source menu ...................................................................................................................................... |
122 |
Size/Type menu .............................................................................................................................................. |
123 |
Paper Texture menu ....................................................................................................................................... |
125 |
Paper Weight menu ........................................................................................................................................ |
127 |
Paper Loading menu ....................................................................................................................................... |
128 |
Custom Types menu ....................................................................................................................................... |
129 |
Custom Scan Sizes menu ................................................................................................................................ |
130 |
Universal Setup menu..................................................................................................................................... |
130 |
Reports menu |
........................................................................................................................................131 |
Contents |
7 |
Reports menu ................................................................................................................................................. |
131 |
Network/Ports....................................................................................................................................... |
132 |
Active NIC menu ............................................................................................................................................. |
132 |
Network menu................................................................................................................................................ |
132 |
Wireless menu ................................................................................................................................................ |
134 |
USB menu ....................................................................................................................................................... |
134 |
Settings menu........................................................................................................................................ |
136 |
General Settings menu ................................................................................................................................... |
136 |
Copy Settings menu ........................................................................................................................................ |
139 |
Fax Settings menu........................................................................................................................................... |
141 |
Flash Drive menu ............................................................................................................................................ |
147 |
Print Settings................................................................................................................................................... |
150 |
Set Date and Time........................................................................................................................................... |
159 |
Understanding printer messages.............................................................. |
162 |
List of status and error messages.......................................................................................................... |
162 |
Maintaining the printer............................................................................ |
177 |
Storing supplies..................................................................................................................................... |
177 |
Checking the status of supplies............................................................................................................. |
177 |
Checking the status of supplies from the printer control panel ..................................................................... |
177 |
Checking the status of supplies from a network computer............................................................................ |
177 |
Ordering supplies.................................................................................................................................. |
178 |
Ordering toner cartridges ............................................................................................................................... |
178 |
Ordering imaging kits...................................................................................................................................... |
179 |
Ordering a waste toner bottle ........................................................................................................................ |
179 |
Replacing supplies................................................................................................................................. |
180 |
Replacing the waste toner bottle ................................................................................................................... |
180 |
Replacing a black imaging kit.......................................................................................................................... |
183 |
Replacing a black and color imaging kit .......................................................................................................... |
189 |
Replacing a toner cartridge............................................................................................................................. |
195 |
Replacing a developer unit ............................................................................................................................. |
197 |
Cleaning the exterior of the printer...................................................................................................... |
203 |
Cleaning the scanner glass.................................................................................................................... |
204 |
Moving the printer................................................................................................................................ |
204 |
Before moving the printer .............................................................................................................................. |
204 |
Moving the printer to another location.......................................................................................................... |
205 |
Shipping the printer ........................................................................................................................................ |
205 |
Administrative support............................................................................ |
206 |
Finding advanced networking and administrator information............................................................. |
206 |
Restoring the factory default settings................................................................................................... |
206 |
Contents |
8 |
Using the Embedded Web Server......................................................................................................... |
206 |
Setting up e mail alerts......................................................................................................................... |
207 |
Viewing reports..................................................................................................................................... |
207 |
Troubleshooting....................................................................................... |
208 |
Solving basic printer problems.............................................................................................................. |
208 |
Solving printing problems..................................................................................................................... |
208 |
Multiple language PDFs do not print.............................................................................................................. |
208 |
Printer control panel display is blank or displays only diamonds ................................................................... |
208 |
Error message about reading USB drive appears ........................................................................................... |
208 |
Jobs do not print............................................................................................................................................. |
209 |
Job takes longer than expected to print ......................................................................................................... |
209 |
Job prints from the wrong tray or on the wrong paper.................................................................................. |
210 |
Incorrect or strange characters print.............................................................................................................. |
210 |
Tray linking does not work.............................................................................................................................. |
210 |
Large jobs do not collate................................................................................................................................. |
210 |
Unexpected page breaks occur....................................................................................................................... |
211 |
Solving copy problems.......................................................................................................................... |
211 |
Copier does not respond ................................................................................................................................ |
211 |
Scanner unit does not close............................................................................................................................ |
211 |
Poor copy quality ............................................................................................................................................ |
212 |
Partial document or photo copies .................................................................................................................. |
213 |
Solving scanner problems..................................................................................................................... |
213 |
Checking an unresponsive scanner................................................................................................................. |
213 |
Scan was not successful.................................................................................................................................. |
214 |
Scanning takes too long or freezes the computer .......................................................................................... |
214 |
Poor scanned image quality............................................................................................................................ |
214 |
Partial document or photo scans.................................................................................................................... |
215 |
Cannot scan from a computer ........................................................................................................................ |
215 |
Solving fax problems............................................................................................................................. |
215 |
Caller ID is not shown ..................................................................................................................................... |
215 |
Cannot send or receive a fax .......................................................................................................................... |
216 |
Can send but not receive faxes....................................................................................................................... |
217 |
Can receive but not send faxes....................................................................................................................... |
218 |
Received fax has poor print quality ................................................................................................................ |
218 |
Blocking junk faxes.......................................................................................................................................... |
219 |
Solving option problems........................................................................................................................ |
219 |
Option does not operate correctly or quits after it is installed ...................................................................... |
219 |
Drawers........................................................................................................................................................... |
220 |
Multipurpose feeder....................................................................................................................................... |
220 |
Memory card .................................................................................................................................................. |
221 |
Solving paper feed problems |
.................................................................................................................221 |
Contents |
9 |
Paper frequently jams..................................................................................................................................... |
221 |
Paper jam message remains after jam is cleared ........................................................................................... |
221 |
Page that jammed does not reprint after you clear the jam .......................................................................... |
221 |
Solving print quality problems.............................................................................................................. |
222 |
Blank pages ..................................................................................................................................................... |
222 |
Characters have jagged or uneven edges ....................................................................................................... |
222 |
Clipped images................................................................................................................................................ |
223 |
Dark lines ........................................................................................................................................................ |
223 |
Gray background............................................................................................................................................. |
223 |
Incorrect margins............................................................................................................................................ |
224 |
Light colored line, white line, or incorrectly colored line ............................................................................... |
224 |
Paper curl........................................................................................................................................................ |
225 |
Print irregularities ........................................................................................................................................... |
225 |
Repeating defects ........................................................................................................................................... |
226 |
Skewed print................................................................................................................................................... |
226 |
Print is too light............................................................................................................................................... |
226 |
Print is too dark .............................................................................................................................................. |
228 |
Solid color pages ............................................................................................................................................. |
229 |
Toner fog or background shading appears on the page ................................................................................. |
229 |
Toner rubs off ................................................................................................................................................. |
230 |
Toner specks ................................................................................................................................................... |
230 |
Transparency print quality is poor.................................................................................................................. |
231 |
Uneven print density ...................................................................................................................................... |
231 |
Solving color quality problems.............................................................................................................. |
232 |
Color misregistration ...................................................................................................................................... |
232 |
FAQ about color printing ................................................................................................................................ |
232 |
Embedded Web Server does not open................................................................................................. |
235 |
Check the network connections ..................................................................................................................... |
235 |
Check the network settings ............................................................................................................................ |
235 |
Contacting Customer Support............................................................................................................... |
235 |
Notices..................................................................................................... |
236 |
Product information.............................................................................................................................. |
236 |
Edition notice........................................................................................................................................ |
236 |
Power consumption.............................................................................................................................. |
240 |
Index........................................................................................................ |
251 |
Safety information |
10 |
Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.
This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.
Use care when you replace a lithium battery.
CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced. Replace it only with the same or an equivalent type of lithium battery. Do not recharge, disassemble, or incinerate a lithium battery. Discard used batteries according to the manufacturer's instructions and local regulations.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.
CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:
•Turn the printer off using the power switch, and then unplug the power cord from the electrical outlet.
•Disconnect all cords and cables from the printer before moving it.
•Lift the printer off the optional tray, and then set it aside instead of trying to lift the tray and printer at the same time.
Note: Use the handholds located on both sides of the printer to lift it.
Use only the power cord provided with this product or the manufacturer's authorized replacement.
Use only the telecommunications (RJ 11) cord provided with this product or a 26 AWG or larger replacement when connecting this product to the public switched telephone network.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of misuse. Remove the power cord from the electrical outlet before inspecting it.
Safety information |
11 |
Refer service or repairs, other than those described in the user documentation, to a professional service person.
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.
SAVE THESE INSTRUCTIONS.
Learning about the printer |
12 |
Learning about theprinter
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What are you looking for? |
Find it here |
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Initial setup instructions: |
Setup documentation—The setup documentation came |
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Connecting the printer |
with the printer and is also available at |
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• Installing the printer software |
http://support.lexmark.com. |
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Additional setup and instructions for using the printer: |
User's Guide and Quick Reference Guide—The guides may |
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• Selecting and storing paper and specialty media |
be available on the Software and Documentation CD. |
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Loading paper |
For more information, visit |
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http://support.lexmark.com. |
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Configuring printer settings |
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• Viewing and printing documents and photos |
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• Setting up and using the printer software |
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• Configuring the printer on a network |
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• Caring for and maintaining the printer |
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• Troubleshooting and solving problems |
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Instructions for: |
Networking Guide—Open the Software and |
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• Connecting the printer to an Ethernet network |
Documentation CD, and then look for Printer and |
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• Troubleshooting printer connection problems |
Software Documentation under the Pubs folder. From |
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the list of publications, click the Networking Guide link. |
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Help using the printer software |
Windows or Mac Help—Open a printer software program |
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or application, and then click Help. |
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Click ? to view context sensitive information. |
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Notes: |
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• Help is automatically installed with the printer |
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software. |
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• The printer software is located in the printer |
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program folder or on the desktop, depending on |
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your operating system. |
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Learning about the printer |
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13 |
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What are you looking for? |
Find it here |
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The latest supplemental information, updates, and customer |
Lexmark Support Web site— |
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support: |
http://support.lexmark.com |
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Documentation |
Note: Select your country or region, and then select |
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Driver downloads |
your product to view the appropriate support site. |
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Live chat support |
Support telephone numbers and hours of operation for |
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E mail support |
your country or region can be found on the Support Web |
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site or on the printed warranty that came with your |
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Voice support |
printer. |
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Record the following information (located on the store |
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receipt and at the back of the printer), and have it ready |
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when you contact customer support so that they may |
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serve you faster: |
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Machine Type number |
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Serial number |
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Date purchased |
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Store where purchased |
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Warranty information |
Warranty information varies by country or region: |
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• In the U.S.—See the Statement of Limited Warranty |
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included with this printer, or at |
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http://support.lexmark.com. |
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• In other countries and regions—See the printed |
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warranty that came with your printer. |
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When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, leave enough room for them also. It is important to:
•Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.
•Provide a flat, sturdy, and stable surface.
•Keep the printer:
–Away from the direct airflow of air conditioners, heaters, or ventilators
–Free from direct sunlight, humidity extremes, or temperature fluctuations
–Clean, dry, and free of dust
•Allow the following recommended amount of space around the printer for proper ventilation:
Learning about the printer |
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31.37 kg
(69.15 lbs)
5
*
1
4
2
3
1102 mm (4 in.)
2508 mm (20 in.)
3152 mm (6 in.)
476 mm (3 in.)
5254 mm (10 in.)
Learning about the printer |
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Basic models
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Printer control panel |
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Automatic Document Feeder (ADF) |
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Standard exit bin |
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Top door latch |
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Right side cover |
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Standard 250-sheet tray (Tray 1) |
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Manual feeder |
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650-sheet duo drawer with integrated multipurpose feeder (Tray 2) |
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Optional 550-sheet tray (Tray 3) |
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2
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3
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8 7
The scanner provides copy, fax, and scan-to-network capability for workgroups. You can:
•Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.
•Send a fax using the printer control panel.
•Send a fax to multiple fax destinations at the same time.
•Scan documents and send them to your computer, an e-mail address, an FTP server, or a USB flash memory device.
Learning about the printer |
16 |
Automatic Document Feeder (ADF) |
Scanner glass |
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Use the ADF for multiple page documents.
Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).
You can use the ADF or the scanner glass to scan documents.
Using the ADF
The ADF can scan multiple pages including duplex (two sided) pages. When using the ADF:
Note: Duplex scanning is not available on selected printer models.
•Load the document into the ADF faceup, short edge first.
•Load up to 50 sheets of plain paper into the ADF.
•Scan sizes from 125 x 216 mm (4.9 x 8.5 in.) wide to 127 x 356 mm (5 x 14 in.) long.
•Scan media weights from 52 to 120 g/m2 (14 to 32 lb).
•Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.
Using the scanner glass
The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:
•Place a document facedown on the scanner glass in the corner with the green arrow.
•Scan or copy documents up to 215.9 x 355.6 mm (8.5 x 14 in.).
•Copy books up to 12.7 mm (0.5 in.) thick.
Note: Some features are not available on selected printer models.
Learning about the printer |
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1 |
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Content |
Copy |
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Fax |
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Copy |
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Text |
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Menu |
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Stop/Cancel |
Redial/Pause |
1@!. |
2ABC |
3DEF |
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Text/Photo |
Copies |
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Scan/Email |
Photo |
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Darkness |
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5JKL |
6MNO |
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Scale |
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Resolution |
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Fax |
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7PQRS |
8TUV |
9WXYZ |
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Duplex/2-Sided |
Options |
Back |
Select |
Start |
Options |
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Shortcuts |
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Hook |
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Black Color |
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Item |
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Description |
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Selections and |
Select a function such as Copy, Scan, Email, or Fax. Change default copy and scan settings such |
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as the number of copies, duplex printing, copy options, and scaling. Use the address book when |
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scanning to e mail. |
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Display area |
View scanning, copying, faxing, and printing options as well as status and error messages. Access |
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the administration menus, start, stop, or cancel a print job. |
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Keypad area |
Enter numbers, letters, or symbols on the display, print using the USB flash memory device, or |
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change the default fax settings. |
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Item |
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Description |
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Copy |
Press the Copy button to enter the copy function. |
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Content |
Press the Content button to enhance copy, scan, e mail, or fax quality. Choose from Text, |
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Text/Photo, or Photo. |
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Copies |
Press the Copies button to enter the number of copies to print. |
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Learning about the printer |
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Description |
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Scale |
Press the Scale button to change the size of the copied document to fit onto the currently selected |
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paper size. |
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Options |
Press the Options button to change Original Size, Paper Source, Paper Saver, and Collate settings. |
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Address Book |
Press |
to enter the address book. |
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Darkness |
Press the Darkness button to adjust the current darkness settings. |
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Duplex 2-Sided |
Press the Duplex 2 Sided button to scan or print on both sides of the paper. |
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Note: The duplex feature is not available on selected printer models. |
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Fax |
Press the Fax button to enter the fax function. |
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Note: Fax mode is not available on selected printer models. |
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Scan/Email |
Press the Scan/Email button to enter the scan or scan to e mail function. |
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Learning about the printer |
19 |
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Item |
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Description |
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1 |
Menu |
Press |
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to enter the administration menus. |
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Display |
View scanning, copying, faxing, and printing options as well as status and error messages |
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Note: The fax feature is not available on selected printer models. |
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Stop/Cancel |
Press |
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to stop all printer activity. |
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Color start |
Press |
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to copy or scan in color. |
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Black start |
Press |
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to copy or scan in black and white. |
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Right arrow |
Press |
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to scroll right. |
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Select |
Press |
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to accept menu selections and settings. |
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Left arrow |
Press |
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to scroll left. |
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Indicator light |
Indicates the printer status: |
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• Off—The power is off. |
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• Blinking green—The printer is warming up, processing data, or printing. |
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• Solid green—The printer is on, but idle. |
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• Blinking red—Operator intervention is needed. |
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Learning about the printer |
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20 |
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Item |
Description |
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Back |
Press |
to return one screen at a time to the Ready screen. |
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Note: An error beep sounds when you press |
if a flash drive is connected and the USB menu is |
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displayed. |
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Note: The fax buttons, keypad, and USB port are not available on selected printer models.
2
1
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7 |
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Item |
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Description |
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Redial/Pause |
• Press the Redial/Pause button to cause a twoor three-second dial pause in a fax number. |
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In the Fax To: field, a Dial Pause is represented by a comma (,). |
•From the home screen, press the Redial/Pause button to redial a fax number.
•The button functions only within the Fax menu or with fax functions. When outside of the Fax menu, fax function, or home screen, pressing the Redial/Pause button causes an error beep.
2 |
Keypad |
Enter numbers, letters, or symbols on the display. |
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1@!. |
2ABC |
3DEF |
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4GHI |
5JKL |
6MNO |
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7PQRS |
8TUV |
9WXYZ |
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* |
0 |
# |
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Learning about the printer |
21 |
Item |
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Description |
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3 |
Front USB port |
Lets you scan to a flash drive or print supported file types |
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Note: When a USB flash memory device is inserted into the printer, the printer can only scan |
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to the USB device or print files from the USB device. All other printer functions are |
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unavailable. |
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Shortcuts |
Press |
# |
to enter the shortcut screen. |
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# |
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5 |
Hook |
Press |
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to take the line off hook (like picking up a phone receiver). Press |
a second time to |
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hang up the line. |
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Options |
Press the Options button to change Original Size, Broadcast, Delayed Send, and Cancel settings. |
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Resolution |
Press the Resolution button to select a dpi value for the scan. |
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Note: Press |
or |
to scroll through the values, and then press |
to enter a value. |
Additional printer setup |
22 |
Additional printer setup
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this section explain how to install the available cards; you can also use them to locate a card for removal.
Note: Certain options are not available on selected printer models.
Memory cards
•Printer memory
•Flash memory
•Font cards
Additional printer setup |
23 |
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
1Access the system board at the back of the printer.
2Turn the screws counterclockwise to remove them.
3 Gently pull the cover away from the printer, and then remove it.
Additional printer setup |
24 |
4 Locate the appropriate connector on the system board.
Warning—Potential Damage: System board electrical components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.
1 |
2 |
1 Flash memory card connector
2 Memory card connector
Additional printer setup |
25 |
The system board has one connector for an optional memory card.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
1 Access the system board.
2 Open both latches on the connector completely.
Additional printer setup |
26 |
3 Unpack the memory card.
Note: Avoid touching the connection points along the edge of the card.
4Align the notch on the memory card with the ridge on the connector.
5Push the memory card straight into the connector until it snaps into place. Make sure each latch fits over the notch located on either side of the memory card.
1 Notch
2 Ridge
6 Reinstall the system board access cover.
Additional printer setup |
27 |
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
1 Access the system board.
2 Unpack the memory card.
Note: Avoid touching the connection points along the edge of the card.
3Holding the card by its sides, align the plastic pins on the card with the holes on the system board. This ensures the metal pins line up correctly as well.
11
22
Additional printer setup |
28 |
1 Plastic pins
2 Metal pins
4 Push the card firmly into place.
Notes:
•The entire length of the connector on the card must touch and be flush against the system board.
•Be careful not to damage the connectors.
5 Reinstall the system board cover.
Additional printer setup |
29 |
The printer supports two additional input sources: an optional 550 sheet tray and a 650 sheet duo drawer (Tray 2) with an integrated multipurpose feeder.
Note: Some printer models may not support the optional 550 sheet tray.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
1Unpack the optional 550 sheet tray, and then remove all packing material and the dust cover.
2Place the tray in the location chosen for the printer.
Note: If you are installing both the optional tray and the 650 sheet duo drawer, the optional 550 sheet tray must always be installed as the first tray (configuring from the bottom up).
3 Align a 650 sheet duo drawer with the optional 550 sheet tray, and then lower it into place.
Additional printer setup |
30 |
4 Align the printer with the 650 sheet duo drawer, and then lower the printer into place.
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5 Install the dust covers.
Note: Once the printer software and any options are installed, it may be necessary to manually add the options in the printer driver to make them available for print jobs. For more information, see “Updating available options in the printer driver” on page 33.
1Connect the printer to a computer or a network.
•For a local connection, use a USB cable.
•For a network connection, use an Ethernet cable.
Notes:
•For fax connections, see “Initial fax setup” on page 86.
•Make sure the software is installed before turning the printer on. For more information, see the Setup Guide.
2 Connect the power cord to the printer first and then to a wall outlet.