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Understanding printer menus

161

 

 

Menu item

Description

 

 

Device Initiated E mail

Specifies server information

None

Notes:

Use Device SMTP Credentials

The message boxes have a limitation of 512 characters.

User Initiated E mail

None is the factory default setting for Device Initiated E mail and

None

User Initiated E mail.

Use Device SMTP Credentials

 

Use Session User ID and Password

 

Use Session E mail address and Password

 

Prompt User

 

Device Userid

 

Device password

 

Kerberos 5 Realm

 

NTLM Domain

 

 

 

Network Reports menu

This menu is available from the Network/Ports menu:

Network/Ports > Standard Networkor Network <x>> Std Network Setupor Net <x> Setup> Reportsor Network

Reports

Menu item

Description

 

 

Print Setup Page

Prints a report containing information about the current network setup

Print NetWare Setup

Notes:

Page

The Setup Page contains information about the network printer settings, such as the

 

 

TCP/IP address.

 

The NetWare Setup Page menu item appears only on models that support NetWare and

 

shows information about NetWare settings.

 

 

Network Card menu

This menu is available from the Network/Ports menu:

Network/Ports > Standard Networkor Network <x>> Std Network Setupor Net <x> Setup> Network Card

 

Menu item

Description

 

 

 

 

View Card Status

Lets you view the connection status of the Network Card

 

Connected

 

 

Disconnected

 

 

 

 

 

View Card Speed

Lets you view the speed of a currently active network card

 

 

 

 

Network Address

Lets you view the network addresses

 

UAA

 

 

LAA

 

 

 

 

Understanding printer menus

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Menu item

Description

 

 

 

 

Job Timeout

Sets the amount of time in seconds that a network print job can take before it

 

0 225 seconds

is canceled

 

 

Notes:

 

 

90 seconds is the factory default setting.

 

 

A setting value of 0 disables the timeout.

 

 

If a value of1–9is selected, then the setting is saved as 10.

 

 

 

 

Banner Page

Allows the printer to print a banner page

 

Off

Note: Off is the factory default setting.

 

On

 

 

 

 

TCP/IP menu

Use the following menu items to view or set the TCP/IP information.

Note: This menu is available only for network models or printers attached to print servers. This menu is available from the Network/Ports menu:

Network/Ports > Standard Networkor Network <x>> Std Network Setupor Net <x> Setup> TCP/IP

 

Menu item

Description

 

 

 

 

Activate

Activates TCP/IP

 

On

Note: On is the factory default setting.

 

Off

 

 

 

 

 

View Hostname

Lets you view the current TCP/IP hostname

 

 

Note: This can be changed only from the Embedded Web Server.

 

 

 

 

IP Address

Lets you view or change the current TCP/IP Address

 

 

Note: Manually setting the IP address sets the Enable DHCP and Enable Auto IP

 

 

settings to Off. It also sets Enable BOOTP and Enable RARP to Off on systems that

 

 

support BOOTP and RARP.

 

 

 

 

Netmask

Lets you view or change the current TCP/IP Netmask

 

 

 

 

Gateway

Lets you view or change the current TCP/IP Gateway

 

 

 

 

Enable DHCP

Specifies the DHCP address and parameter assignment setting

 

On

 

 

Off

 

 

 

 

 

Enable RARP

Specifies the RARP address assignment setting

 

On

Note: On is the factory default setting.

 

Off

 

 

 

 

 

Enable BOOTP

Specifies the BOOTP address assignment setting

 

On

Note: On is the factory default setting.

 

Off

 

 

 

 

Understanding printer menus

163

 

 

 

 

Menu item

Description

 

 

 

 

AutoIP

Specifies the Zero Configuration Networking setting

 

Yes

Note: Yes is the factory default setting.

 

No

 

 

 

 

 

Enable FTP/TFTP

Enables the built-inFTP server, which allows you to send files to the printer using the

 

Yes

File Transfer Protocol.

 

No

Note: Yes is the factory default setting.

 

 

 

 

Enable HTTP Server

Enables the built-inweb server (Embedded Web Server). When enabled, the printer

 

Yes

can be monitored and managed remotely using a web browser.

 

No

Note: Yes is the factory default setting.

 

 

 

 

WINS Server Address

Lets you view or change the current WINS Server Address

 

 

 

 

DNS Server Address

Lets you view or change the current DNS Server Address

 

 

 

IPv6 menu

Use the following menu items to view or set the Internet Protocol version 6 (IPv6) information.

Note: This menu is available only for network models or printers attached to print servers. This menu is available from the Network/Ports menu:

Network/Ports > Standard Networkor Network <x>> Std Network Setupor Net <x> Setup> IPv6

 

Menu item

Description

 

 

 

 

Enable IPv6

Enables IPv6 in the printer

 

On

Note: On is the factory default setting.

 

Off

 

 

 

 

 

Auto Configuration

Specifies whether the network adapter accepts the automatic IPv6

 

On

address configuration entries provided by a router

 

Off

Note: On is the factory default setting.

 

 

 

 

View Hostname

Lets you view the current setting

 

View Address

Note: These settings can be changed only from the Embedded Web

 

Server.

 

View Router Address

 

 

 

 

 

 

Enable DHCPv6

Enables DHCPv6 in the printer

 

On

Note: On is the factory default setting.

 

Off

 

 

 

 

Wireless menu

Use the following menu items to view or configure the wireless internal print server settings.

Note: This menu is available only for models connected to a wireless network.

This menu is available from the Network/Ports menu:

Network/Ports > Network <x>> Net <x> Setup> Wireless

Understanding printer menus

164

 

Menu item

Description

 

 

 

 

Network Mode

Specifies the network mode

 

Infrastructure

Notes:

 

Ad hoc

 

Infrastructure mode lets the printer access a network using an

 

 

 

 

access point.

 

 

Ad hoc is the factory default setting. Ad hoc mode configures the

 

 

printer for wireless networking directly between it and a computer.

 

 

 

 

Compatibility

Specifies the wireless standard for the wireless network

 

802.11n

 

 

802.11b/g

 

 

802.11b/g/n

 

 

 

 

 

Choose Network

Lets you select an available network for the printer to use

 

<list of available networks>

 

 

 

 

 

View Signal Quality

Lets you view the quality of the wireless connection

 

 

 

 

View Security Mode

Lets you view the encryption method for the wireless connection.

 

 

“Disabled” indicates that the wireless network is not encrypted.

 

 

 

AppleTalk menu

This menu is available from the Network/Ports menu:

Network/Ports > Standard Networkor Network <x>> Std Network Setupor Net <x> Setup> AppleTalk

 

Menu item

Description

 

 

 

 

Activate

Activates AppleTalk support

 

On

Note: On is the factory default setting.

 

Off

 

 

 

 

 

View Name

Shows the assigned AppleTalk name

 

 

Note: The name can be changed only from the Embedded Web Server.

 

 

 

 

View Address

Shows the assigned AppleTalk address

 

 

Note: The address can be changed only from the Embedded Web Server.

 

 

 

 

Set Zone

Provides a list of AppleTalk zones available on the network

 

<list of zones available on the

Note: The default setting is the default zone for the network. If no default

 

network>

zone exists, the zone marked with an * is the default setting.

 

 

 

NetWare menu

This menu is available from the Network/Ports menu:

Network/Ports > Standard Networkor Network <x>> Std Network Setupor Net <x> Setup> NetWare

Understanding printer menus

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Menu item

Description

 

 

 

 

Activate

Activates NetWare support

 

Yes

Note: No is the factory default setting.

 

No

 

 

 

 

 

View Login Name

Lets you view the assigned NetWare login name

 

 

Note: This can be changed only from the Embedded Web Server.

 

 

 

 

Print Mode

Lets you view the assigned NetWare print mode

 

 

Note: This can be changed only from the Embedded Web Server.

 

 

 

 

Network Number

Lets you view the assigned NetWare network number

 

 

Note: This can be changed only from the Embedded Web Server.

 

 

 

 

Select SAP Frames

Enables the Ethernet frame type setting

 

Ethernet 802.2

Note: On is the factory default setting for all menu items.

 

Ethernet 802.3

 

 

Ethernet Type II

 

 

Ethernet SNAP

 

 

 

 

 

Packet Burst

Reduces network traffic by allowing the transfer and acknowledgement of

 

Yes

multiple data packets to and from the NetWare server

 

No

Note: Yes is the factory default setting.

 

 

 

 

NSQ/GSQ Mode

Specifies the NSQ/GSQ Mode setting

 

Yes

Note: Yes is the factory default setting.

 

No

 

 

 

 

LexLink menu

This menu is available from the Network/Ports menu:

Network/Ports > Standard Networkor Network <x>> Std Network Setupor Net <x> Setup> LexLink menu

 

Menu item

Description

 

 

 

 

Activate

Activates LexLink support

 

On

Note: Off is the factory default setting.

 

Off

 

 

 

 

 

View Nickname

Lets you view the assigned LexLink nickname

 

 

Note: The LexLink nickname can be changed only from the Embedded Web

 

 

Server.

 

 

 

Understanding printer menus

166

Standard USB menu

 

Menu item

Description

 

 

 

 

PCL SmartSwitch

Sets the printer to automatically switch to PCL emulation when a print job received

 

On

through a USB port requires it, regardless of the default printer language

 

Off

Notes:

 

 

On is the factory default setting.

 

 

When the Off setting is used, the printer does not examine incoming data.

 

 

When the Off setting is used, the printer uses PostScript emulation if the PS

 

 

SmartSwitch setting is On. It uses the default printer language specified in the

 

 

Setup menu if the PS SmartSwitch setting is Off.

 

 

 

 

PS SmartSwitch

Sets the printer to automatically switch to PS emulation when a print job received

 

On

through a USB port requires it, regardless of the default printer language

 

Off

Notes:

 

 

On is the factory default setting.

 

 

When the Off setting is used, the printer does not examine incoming data.

 

 

When the Off setting is used, the printer uses PCL emulation if the PCL

 

 

SmartSwitch setting is On. It uses the default printer language specified in the

 

 

Setup menu if the PCL SmartSwitch setting is Off.

 

 

 

 

NPA Mode

Sets the printer to perform the special processing required for bidirectional

 

On

communication following the conventions defined by the NPA protocol

 

Off

Notes:

 

Auto

Auto is the factory default setting.

 

 

 

 

Changing this setting from the printer control panel and then exiting the

 

 

menus causes the printer to restart. The menu selection is updated.

 

 

 

 

USB Buffer

Sets the size of the USB input buffer

 

Disabled

Notes:

 

Auto

 

Auto is the factory default setting.

 

3K to <maximum size allowed>

 

The Disabled setting turns off job buffering. Any jobs already buffered on the

 

 

 

 

disk are printed before normal processing is resumed.

 

 

The USB buffer size value can be changed in 1 K increments.

 

 

The maximum size allowed depends on the amount of memory in the printer,

 

 

the size of the other link buffers, and whether the Resource Save setting is On

 

 

or Off.

 

 

To increase the maximum size range for the USB Buffer, disable or reduce the

 

 

size of the parallel, serial, and network buffers.

 

 

Changing this setting from the printer control panel and then exiting the

 

 

menus causes the printer to restart. The menu selection is updated.

 

 

 

Understanding printer menus

167

 

 

 

 

Menu item

Description

 

 

 

 

Job Buffering

Temporarily stores jobs on the printer hard disk before printing

 

Off

Notes:

 

On

 

Off is the factory default setting.

 

Auto

 

The On setting buffers jobs on the printer hard disk.

 

 

 

 

The Auto setting buffers print jobs only if the printer is busy processing data

 

 

from another input port.

 

 

Changing this setting from the printer control panel and then exiting the

 

 

menus causes the printer to restart. The menu selection is updated.

 

 

 

 

Mac Binary PS

Sets the printer to process Macintosh binary PostScript print jobs

 

On

Notes:

 

Off

 

Auto is the factory default setting.

 

Auto

 

The Off setting filters print jobs using the standard protocol.

 

 

 

 

The On setting processes raw binary PostScript print jobs.

 

 

 

 

USB With ENA

Sets the network address, netmask, or gateway information for an external print

 

ENA Address

server that is attached to the printer using a USB cable.

 

ENA Netmask

Note: This menu item is available only if the printer is attached to an external print

 

ENA Gateway

server through the USB port.

 

 

 

Parallel <x> menu

This menu appears only if an optional parallel card is installed.

 

Menu item

Description

 

 

 

 

PCL SmartSwitch

Sets the printer to automatically switch to PCL emulation when a print job received

 

On

through a parallel port requires it, regardless of the default printer language

 

Off

Notes:

 

 

On is the factory default setting.

 

 

When the Off setting is used, the printer does not examine incoming data.

 

 

When the Off setting is used, the printer uses PostScript emulation if PS

 

 

SmartSwitch is set to On. It uses the default printer language specified in the

 

 

Setup menu if PS SmartSwitch is set to Off.

 

 

 

 

PS SmartSwitch

Sets the printer to automatically switch to PS emulation when a print job received

 

On

through a parallel port requires it, regardless of the default printer language

 

Off

Notes:

 

 

On is the factory default setting.

 

 

When the Off setting is used, the printer does not examine incoming data.

 

 

When the Off setting is used, the printer uses PCL emulation if PCL

 

 

SmartSwitch is set to On. It uses the default printer language specified in the

 

 

Setup menu if PCL SmartSwitch is set to Off.

 

 

 

Understanding printer menus

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Menu item

Description

 

 

 

 

NPA Mode

Sets the printer to perform the special processing required for bidirectional

 

On

communication following the conventions defined by the NPA protocol

 

Off

Notes:

 

Auto

Auto is the factory default setting.

 

 

 

 

Changing this setting from the printer control panel and then exiting the

 

 

menus causes the printer to restart. The menu selection is updated.

 

 

 

 

Parallel Buffer

Sets the size of the parallel input buffer

 

Disabled

Notes:

 

Auto

 

Auto is the factory default setting.

 

3K to <max size allowed>

 

The Disabled setting turns off job buffering. Any jobs already buffered on the

 

 

 

 

disk are printed before normal processing is resumed.

 

 

The parallel buffer size setting can be changed in 1K increments.

 

 

The maximum size allowed depends on the amount of memory in the printer,

 

 

the size of the other link buffers, and whether Resource Save is set to On or

 

 

Off.

 

 

To increase the maximum size range for the Parallel Buffer, disable or reduce

 

 

the size of the USB, serial, and network buffers.

 

 

Changing this setting from the printer control panel and then exiting the

 

 

menus causes the printer to restart. The menu selection is updated.

 

 

 

 

Job Buffering

Temporarily stores jobs on the printer hard disk before printing

 

Off

Notes:

 

On

 

Off is the factory default setting.

 

Auto

 

The Off setting does not buffer print jobs to the printer hard disk.

 

 

 

 

The On setting buffers jobs on the printer hard disk.

 

 

The Auto setting buffers print jobs only if the printer is busy processing data

 

 

from another input port.

 

 

Changing this setting from the printer control panel and then exiting the

 

 

menus causes the printer to restart. The menu selection is updated.

 

 

 

 

Advanced Status

Enables bidirectional communication through the parallel port

 

On

Notes:

 

Off

 

On is the factory default setting.

 

 

 

 

The Off setting disables parallel port negotiation.

 

 

 

 

Protocol

Specifies the parallel port protocol

 

Standard

Notes:

 

Fastbytes

 

Fastbytes is the factory default setting. It provides compatibility with most

 

 

 

 

existing parallel ports and is the recommended setting.

 

 

The Standard setting tries to resolve parallel port communication problems.

 

 

 

Understanding printer menus

169

 

 

 

 

Menu item

Description

 

 

 

 

Honor Init

Determines whether or not the printer honors printer hardware initialization

 

On

requests from the computer

 

Off

Notes:

 

 

Off is the factory default setting.

 

 

The computer requests initialization by activating the Init signal from the

 

 

parallel port. Many personal computers activate the Init signal each time the

 

 

computer is turned on.

 

 

 

 

Parallel Mode 2

Determines whether the parallel port data is sampled on the leading or trailing edge

 

On

of strobe

 

Off

Notes:

 

 

On is the factory default setting.

 

 

This menu appears only if a standard or optional parallel port is available.

 

 

 

 

Mac Binary PS

Sets the printer to process Macintosh binary PostScript print jobs

 

On

Notes:

 

Off

 

Auto is the factory default setting.

 

Auto

 

The Off setting filters print jobs using the standard protocol.

 

 

 

 

The On setting processes raw binary PostScript print jobs.

 

 

 

 

Parallel With ENA

Sets the network address, netmask, or gateway information for an external print

 

ENA Address

server that is attached to the printer using a parallel cable.

 

ENA Netmask

Note: This menu item is available only if the printer is attached to an external print

 

ENA Gateway

server through a parallel port.

 

 

 

Serial <x> menu

This menu appears only if an optional serial card is installed.

Menu item

Description

 

 

PCL SmartSwitch

Sets the printer to automatically switch to PCL emulation when a print job received

On

through a serial port requires it, regardless of the default printer language

Off

Notes:

 

On is the factory default setting.

 

When the Off setting is used, the printer does not examine incoming data.

 

When the Off setting is used, the printer uses PostScript emulation if PS

 

SmartSwitch is set to On. It uses the default printer language specified in the

 

Setup menu if PS SmartSwitch is set to Off.

 

 

Understanding printer menus

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Menu item

Description

 

 

 

 

PS SmartSwitch

Sets the printer to automatically switch to PS emulation when a print job received

 

On

through a serial port requires it, regardless of the default printer language

 

Off

Notes:

 

 

On is the factory default setting.

 

 

When the Off setting is used, the printer does not examine incoming data.

 

 

When the Off setting is used, the printer uses PCL emulation if PCL

 

 

SmartSwitch is set to On. It uses the default printer language specified in the

 

 

Setup menu if PCL SmartSwitch is set to Off.

 

 

 

 

NPA Mode

Sets the printer to perform the special processing required for bidirectional

 

On

communication following the conventions defined by the NPA protocol

 

Off

Notes:

 

Auto

Auto is the factory default setting.

 

 

 

 

When the On setting is used, the printer performs NPA processing. If the data

 

 

is not in NPA format, it is rejected as bad data.

 

 

When the Off setting is used, the printer does not perform NPA processing.

 

 

When the Auto setting is used, the printer examines data, determines the

 

 

format, and then processes it appropriately.

 

 

Changing this setting from the printer control panel and then exiting the

 

 

menus causes the printer to restart. The menu selection is updated.

 

 

 

 

Serial Buffer

Sets the size of the serial input buffer

 

Disabled

Notes:

 

Auto

 

Auto is the factory default setting.

 

3K to <maximum size allowed>

 

The Disabled setting turns off job buffering. Any jobs already buffered on the

 

 

 

 

disk are printed before normal processing is resumed.

 

 

The serial buffer size setting can be changed in 1 K increments.

 

 

The maximum size allowed depends on the amount of memory in the printer,

 

 

the size of the other link buffers, and whether Resource Save is set to On or

 

 

Off.

 

 

To increase the maximum size range for the Serial Buffer, disable or reduce

 

 

the size of the parallel, USB, and network buffers.

 

 

Changing this setting from the printer control panel and then exiting the

 

 

menus causes the printer to restart. The menu selection is updated.

 

 

 

 

Job Buffering

Temporarily stores jobs on the printer hard disk before printing

 

Off

Notes:

 

On

 

Off is the factory default setting.

 

Auto

 

The Off setting does not buffer print jobs to the hard disk.

 

 

 

 

The On setting buffers jobs on the printer hard disk.

 

 

The Auto setting buffers print jobs only if the printer is busy processing data

 

 

from another input port.

 

 

Changing this setting from the printer control panel and then exiting the

 

 

menus causes the printer to restart. The menu selection is updated.

 

 

 

Understanding printer menus

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Menu item

Description

 

 

 

 

Serial Protocol

Selects the hardware and software handshaking settings for the serial port

 

DTR

Notes:

 

DTR/DSR

 

DTR is the factory default setting.

 

XON/XOFF

 

DTR/DSR is a hardware handshaking setting.

 

XON/XOFF/DTR

 

XON/XOFF/DTRDSR

XON/XOFF is a software handshaking setting.

 

 

XON/XOFF/DTR and XON/XOFF/DTR/DSR are combined hardware and

 

 

software handshaking settings.

 

 

 

 

Robust XON

Determines whether or not the printer communicates availability to the computer

 

On

Notes:

 

Off

 

Off is the factory default setting.

 

 

 

 

This menu item applies only to the serial port if Serial Protocol is set to

 

 

XON/XOFF.

 

 

 

 

Baud

Specifies the rate at which data can be received through the serial port

 

1200

Notes:

 

2400

 

9600 is the factory default setting.

 

4800

 

138200, 172800, 230400, and 345600 baud rates are displayed only in the

 

9600

 

19200

Standard Serial menu. These settings do not appear in the Serial Option or

 

Serial Option 2 menus.

 

38400

 

 

 

57600

 

 

115200

 

 

138200

 

 

172800

 

 

230400

 

 

345600

 

 

 

 

 

Data Bits

Specifies the number of data bits that are sent in each transmission frame

 

7

Note: 8 is the factory default setting.

 

8

 

 

 

 

 

Parity

Sets the parity for serial input and output data frames

 

Even

Note: None is the factory default setting.

 

Odd

 

 

None

 

 

Ignore

 

 

 

 

 

Honor DSR

Determines whether the printer uses the DSR Signal. DSR is a handshaking signal used

 

On

by most serial cables.

 

Off

Notes:

 

 

Off is the factory default setting.

 

 

The serial port uses DSR to distinguish data sent by the computer from data

 

 

created by electrical noise in the serial cable. The electrical noise can cause

 

 

stray characters to print. Select On to prevent stray characters from printing.

 

 

This menu item appears only if Serial RS 232/RS 422 is set to RS 232.

 

 

 

Understanding printer menus

172

Security menu

Miscellaneous menu

 

Menu item

Description

 

 

 

 

Panel Logins

Limits the number and time frames of failed login attempts from the printer control

 

Login failures

panel before all users are locked out

 

Failure time frame

Notes:

 

Lockout time

“Login failures” specifies the number of failed login attempts before users are

 

Login timeout

 

locked out. Settings range from 1–50.3 attempts is the factory default setting.

 

 

 

 

“Failure time frame” specifies the time frame during which failed login

 

 

attempts can be made before users are locked out. Settings range from 1–60

 

 

minutes. 5 minutes is the factory default setting.

 

 

“Lockout time” specifies how long users are locked out after exceeding the

 

 

login failures limit. Settings range from 0–60minutes. 5 minutes is the factory

 

 

default setting. 0 indicates the printer does not impose a lockout time.

 

 

“Login timeout” specifies how long the printer remains idle on the Home

 

 

screen before automatically logging the user off. Settings range from 1–900

 

 

seconds. 300 seconds is the factory default setting.

 

 

 

 

Remote Logins

Limits the number and time frames of failed login attempts from a computer before

 

Login failures

all remote users are locked out

 

Failure time frame

Notes:

 

Lockout time

“Login failures” specifies the number of failed login attempts before users are

 

Login timeout

 

locked out. Settings range from 1–50.3 attempts is the factory default setting.

 

 

 

 

“Failure time frame” specifies the time frame during which failed login

 

 

attempts can be made before users are locked out. Settings range from 1–60

 

 

minutes. 5 minutes is the factory default setting.

 

 

“Lockout time” specifies how long a user is locked out after exceeding the

 

 

login failures limit. Settings range from 0–60minutes. 5 minutes is the factory

 

 

default setting. 0 indicates the printer does not impose a lockout time.

 

 

“Login timeout” specifies how long the remote interface remains idle before

 

 

automatically logging the user off. Settings range from 1–900seconds. 300

 

 

seconds is the factory default setting.

 

 

 

Confidential Print menu

Menu item

Description

 

 

Max Invalid PIN

Limits the number of times an invalid PIN can be entered

Off

Notes:

 

2–10

Off is the default setting.

This menu item appears only if a printer hard disk is installed.

Once a limit is reached, the jobs for that user name and that PIN are deleted.

Understanding printer menus

173

 

 

 

 

Menu item

Description

 

 

 

 

Job Expiration

Limits the amount of time a confidential job stays in the printer before it is deleted

 

Off

Notes:

 

1 hour

 

Off is the default setting.

 

4 hours

 

If the Job Expiration setting is changed while confidential jobs reside on the

 

24 hours

 

1 week

printer RAM or printer hard disk, the expiration time for those print jobs does

 

not change to the new default value.

 

 

 

 

If the printer is turned off, all confidential jobs held in printer RAM are

 

 

deleted.

 

 

Disk Wiping menu

 

 

 

 

 

Menu item

Description

 

 

 

 

Automatic Wiping

Disk Wiping erases only print job data thatis not currently in use by the file system

 

Off

from the printer hard disk. All permanent data on the printer hard disk is preserved,

 

On

such as downloaded fonts, macros, and held jobs.

 

Automatic Wiping marks all disk space used by a previous job and does not permit

 

 

 

 

the file system to reuse this space until it has been sanitized.

 

 

Only Automatic Wiping enables users to activate disk wiping without having to take

 

 

the printer offline for an extended amount of time.

 

 

Notes:

 

 

This menu item appears only if a formatted,non-defectiveprinter hard disk is

 

 

installed.

 

 

Off is the default setting.

 

 

Due to the large amount of resources required for Automatic Wiping,

 

 

activating this option may decrease printer performance, especially if the

 

 

printer requires hard disk space faster than it can be wiped and returned to

 

 

service.

 

 

 

 

Manual Wiping

Disk Wiping erases only print job data thatis not currently in use by the file system

 

Start now

from the printer hard disk. All permanent data on the printer hard disk is preserved,

 

Do not start now

such as downloaded fonts, macros, and held jobs.

 

Manual Wiping overwrites all disk space that has been used to hold data from a print

 

 

 

 

job that has been processed (i.e. printed). This type of wipe does not erase any

 

 

information related to an unprocessed print job.

 

 

Notes:

 

 

This menu item appears only if a formatted,non-defectiveprinter hard disk is

 

 

installed.

 

 

"Do not start now" is the default setting.

 

 

If the Disk Wiping access control is activated, then a user must successfully

 

 

authenticate and have the required authorization in order to initiate the disk

 

 

wipe.

 

 

 

Understanding printer menus

174

 

 

 

 

Menu item

Description

 

 

 

 

Automatic Method

Disk Wiping erases only print job data thatis not currently in use by the file system

 

Single pass

from the printer hard disk. All permanent data on the printer hard disk is preserved,

 

Multiple pass

such as downloaded fonts, macros, and held jobs.

 

 

 

 

Notes:

 

 

This menu item appears only if a formatted,non-defectiveprinter hard disk is

 

 

installed.

 

 

Single pass is the default setting.

 

 

Highly confidential information should be wiped using the Multiple pass

 

 

method only.

 

 

 

 

Manual Method

Disk Wiping erases only print job data thatis not currently in use by the file system

 

Single pass

from the printer hard disk. All permanent data on the printer hard disk is preserved,

 

Multiple pass

such as downloaded fonts, macros, and held jobs.

 

Both manual and scheduled wiping allow the file system to reuse marked disk space

 

 

 

 

without first having to wipe it.

 

 

Notes:

 

 

This menu item appears only if a formatted,non-defectiveprinter hard disk is

 

 

installed.

 

 

Single pass is the default setting.

 

 

Highly confidential information should be wiped using the Multiple Pass

 

 

method only.

 

 

 

 

Scheduled Method

Disk Wiping erases only print job data thatis not currently in use by the file system

 

Single pass

from the printer hard disk. All permanent data on the printer hard disk is preserved,

 

Multiple pass

such as downloaded fonts, macros, and held jobs.

 

Both manual and scheduled wiping allow the file system to reuse marked disk space

 

 

 

 

without first having to wipe it.

 

 

Notes:

 

 

This menu item appears only if a formatted,non-defectiveprinter hard disk is

 

 

installed.

 

 

Single pass is the default setting.

 

 

Highly confidential information should be wiped using the Multiple Pass

 

 

method only.

 

 

Scheduled wipes are initiatedwithout displaying a user warning or

 

 

confirmation message.

 

 

Security Audit Log menu

 

 

 

 

 

Menu item

Description

 

 

 

 

Export Log

Enables an authorized user to export the security log

 

 

Notes:

 

 

To export the log from the printer control panel, a flash drive must be

 

 

attached to the printer.

 

 

From the Embedded Web Server, the log can be downloaded to a computer.

 

 

 

Understanding printer menus

175

 

 

 

 

Menu item

Description

 

 

 

 

Delete Log

Specifies whether audit logs are deleted

 

Delete now

Note: Delete Now is the factory default setting.

 

Do not delete

 

 

 

 

 

Configure Log

Specifies whether and how the audit logs are created

 

Enable Audit

Note: Factory default settings enable the security audit log.

 

Enable Remote Syslog

 

 

Remote Syslog Facility

 

 

Severity of events to log

 

 

 

Set Date/Time menu

 

 

 

 

 

Menu item

Description

 

 

 

 

View Date/Time

Lets you view the current date and time settings for the printer

 

 

 

 

Set Date/Time

Note: Date/Time is set inYYYY-MM-DDHH:MM format.

 

<input date/time>

 

 

 

 

 

Time Zone

Note: GMT is the factory default setting.

 

<list of time zones>

 

 

 

 

 

Observe DST

Note: On is the factory default setting and uses the applicable Daylight Saving Time

 

On

associated with the Time Zone setting.

 

Off

 

 

 

 

 

Enable NTP

Enables Network Time Protocol, which synchronizes the clocks of devices on a

 

On

network

 

Off

Note: On is the factory default setting.

 

 

 

Understanding printer menus

176

Settings menu

General Settings menu

 

Menu item

Description

 

 

 

 

Display Language

Sets the language of the text appearing on the display

 

English

Note: All languages may not be available for all printers.

 

Francais

 

 

Deutsch

 

 

Italiano

 

 

Espanol

 

 

Dansk

 

 

Norsk

 

 

Nederlands

 

 

Svenska

 

 

Portuguese

 

 

Suomi

 

 

Russian

 

 

Polski

 

 

Magyar

 

 

Turkce

 

 

Cesky

 

 

Simplified Chinese

 

 

Traditional Chinese

 

 

Korean

 

 

Japanese

 

 

 

 

 

Eco Mode

Minimizes the use of energy, paper, or specialty media

 

Off

Notes:

 

Energy

 

Off is the factory default setting. Off resets the printer to its

 

Energy/Paper

 

factory default settings.

 

Paper

 

The Energy setting minimizes the power used by the printer.

 

 

 

 

Performance may be affected but not print quality.

 

 

Paper minimizes the amount of paper and specialty media

 

 

needed for a print job by duplexing each page. Performance

 

 

may be affected but not print quality.

 

 

Energy/Paper minimizes the use of power and of paper and

 

 

specialty media.

 

 

 

 

ADF Loaded Beep

Specifies whether the ADF emits a beep when paper is loaded

 

Enabled

Note: Disabled is the factory default setting.

 

Disabled

 

 

 

 

Understanding printer menus

177

 

 

 

 

Menu item

Description

 

 

 

 

Quiet Mode

Reduces the amount of noise produced by the printer

 

Off

Notes:

 

On

 

Off is the factory default setting.

 

 

 

 

On configures the printer to produce as little noise as

 

 

possible.

 

 

 

 

Run Initial setup

Instructs the printer to run the setup wizard

 

Yes

Notes:

 

No

 

Yes is the factory default setting.

 

 

 

 

After completing the setup wizard by selecting Done at the

 

 

Country select screen, the default becomes No.

 

 

 

 

Keyboard

Specifies a language and custom key information for the printer

 

Keyboard Type

control panel keyboard. The additional tabs enable access to accent

 

English

marks and symbols from the printer control panel keyboard.

 

 

 

Francais

 

 

Francais Canadien

 

 

Deutsch

 

 

Italiano

 

 

Espanol

 

 

Dansk

 

 

Norsk

 

 

Nederlands

 

 

Svenska

 

 

Suomi

 

 

Portuguese

 

 

Russian

 

 

Polski

 

 

Swiss German

 

 

Swiss French

 

 

Turkce

 

 

Korean

 

 

Custom Key <x>

 

 

Accents/Symbols Tab

 

 

On

 

 

Off

 

 

Russian/Polish Tab

 

 

On

 

 

Off

 

 

Korean Tab

 

 

On

 

 

Off

 

 

 

 

 

Paper Sizes

Specifies the printer factory default measurements. The default is

 

U.S.

determined by the country/region selection in the initial setup

 

Metric

wizard.

 

 

 

 

 

Understanding printer menus

178

 

 

 

 

Menu item

Description

 

 

 

 

Scan to PC Port Range

Specifies a valid port range for printers behind a port blocking

 

<port range>

firewall. The valid ports are specified by two sets of numbers

 

 

separated by a semicolon.

 

 

Note: 9751:12000 is the factory default setting.

 

 

 

 

Displayed Information

Specifies what is displayed on the upper left and right corners of

 

Left side

the home screen

 

Right side

For the Left side and Right side options, choose from the following

 

Custom Text <x>

options:

 

None

 

<text entry>

 

IP Address

 

Black Toner

 

Hostname

 

Display When Supply Registers

 

Contact Name

 

Off

 

Location

 

Early Warning

 

Date/Time

 

Low

 

mDNS/DDNS Service Name

 

Near End of Life

 

Zero Configuration Name

 

End of Life

 

Cartridge Level

 

Type of Message to Display

 

Custom Text <x>

 

Default

 

 

 

Alternate

Notes:

 

Default Message

IP Address is the factory default setting for Left side.

 

<text entry>

 

Date/Time is the factory default setting for Right side.

 

Alternate Message

 

Off is the factory default setting for Display When Supply

 

<text entry>

 

Registers.

 

 

 

 

Default is the factory default setting for Type of Message to

 

 

Display.

 

 

 

 

Displayed Information (continued)

The displayed information for Paper Jam, Load Paper, and Service

 

Paper Jam

Errors can be customized with the following options:

 

Load Paper

Activate

 

Service Errors

Yes

 

 

No

 

 

Type of Message to Display

 

 

Default

 

 

Alternate

 

 

Default Message

 

 

<text entry>

 

 

Alternate Message

 

 

<text entry>

 

 

Notes:

 

 

No is the factory default setting for Activate.

 

 

Default is the factory default setting for Type of Message to

 

 

Display.

 

 

 

Understanding printer menus

179

 

 

 

 

Menu item

Description

 

 

 

 

Home screen customization

Additional buttons can be added to the Home screen, and default

 

Change Language

buttons can be removed.

 

Copy

Available selections for each button are:

 

Copy Shortcuts

Display

 

Fax

Do Not Display

 

Fax Shortcuts

 

 

E mail

 

 

E mail Shortcuts

 

 

FTP

 

 

FTP Shortcuts

 

 

Search Held Jobs

 

 

Held Jobs

 

 

USB Drive

 

 

Profiles

 

 

Bookmarks

 

 

Jobs by user

 

 

 

 

 

Date Format

Formats the printer date

 

MM DD YYYY

 

 

DD MM YYYY

 

 

YYYY MM DD

 

 

Time Format

Formats the printer time

 

12 hour A.M./P.M.

 

 

24 hour clock

 

 

 

 

 

Screen Brightness

Specifies the brightness of the printer control panel screen

 

20–100

 

 

 

 

 

One Page Copy

Sets the copies from the scanner glass to only one page at a time

 

On

Note: Off is the factory default setting.

 

Off

 

 

 

 

Understanding printer menus

180

 

 

 

 

Menu item

Description

 

 

 

 

Output Lighting

Sets the amount of light from the standard bin or an optional output

 

Standard Bin LED

bin

 

Normal/Standby Mode

Notes:

 

Bright

In Normal/Standby Mode, the factory default is Bright.

 

Dim

 

In Power Saver Mode, the factory default is Dim.

 

Off

 

 

 

Power Saver

 

 

Bright

 

 

Dim

 

 

Off

 

 

Output Option Bin LEDs

 

 

Normal/Standby Mode

 

 

Bright

 

 

Dim

 

 

Off

 

 

Power Saver

 

 

Bright

 

 

Dim

 

 

Off

 

 

 

 

 

Show Bookmarks

Specifies whether bookmarks are displayed from the Held Jobs area

 

On

Note: On is the factory default setting. When On is selected,

 

Off

bookmarks appear in the Held Jobs area.

 

 

 

 

Allow Background Removal

Specifies whether image background removal is allowed during

 

On

copy, fax, e mail, FTP, or scan to USB

 

Off

Note: On is the factory default setting. The background of the

 

 

image will be removed.

 

 

 

 

Allow Custom Job Scans

Lets you scan multiple jobs to one file

 

On

Note: On is the factory default setting. If On is selected, the Allow

 

Off

Custom Job Scans setting can be enabled for specific jobs.

 

 

 

 

Scanner Jam Recovery

Specifies how a scanned job should be reloaded if a paper jam

 

Job level

occurs in the ADF

 

Page level

Notes:

 

 

If Job level is selected, the entire job must be rescanned if

 

 

any pages jam.

 

 

If Page level is selected, rescan from the jammed page

 

 

forward.

 

 

 

 

Web Page Refresh Rate

Specifies the number of seconds between Embedded Web Server

 

30–300

refreshes

 

 

Note: 120 seconds is the factory default setting.

 

 

 

 

Contact Name

Specifies a contact name for the printer

 

 

Note: The contact name will be stored on the Embedded Web

 

 

Server.