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Copying

101

Job interrupt

Job interrupt pauses the current print job and lets you print copies.

Note: The Job Interrupt setting must be On for this feature to function.

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2If you are loading a document into the ADF, then adjust the paper guides.

3From the printer control panel, press .

4If you placed the document on the scanner glass, then touch Finish the Job to return to the home screen.

Placing information on copies

Placing the date and time at the top of each page

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2If you are loading a document into the ADF, then adjust the paper guides.

3On the home screen, touch Copy.

4Touch Options.

5Touch Header/Footer.

6Pick an area of the page to place the date and time.

7Touch Date/Time, and then touchContinue.

8Touch Done.

9Touch Copy It.

Placing an overlay message on each page

An overlay message can be placed on each page. The message choices are Urgent, Confidential, Copy, or Draft. To place a message on the copies:

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2If you are loading a document into the ADF, then adjust the paper guides.

3On the home screen, touch Copy.

4Touch Options.

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5Touch Overlay.

6Touch the button containing the overlay you want to use.

7Touch Done.

8Touch Copy It.

Canceling a copy job

Canceling a copy job while the document is in the ADF

When the ADF begins processing a document, the scanning screen appears. To cancel the copy job, touch Cancel Job on the touch screen.

A “Canceling scan job” screen appears. The ADF clears all pages in the ADF and cancels the job.

Canceling a copy job while copying pages using the scanner glass

Touch Cancel Job on the touch screen.

A “Canceling scan job” screen appears. Once the job is canceled, the copy screen appears.

Canceling a copy job while pages are being printed

1From the printer control panel, touch Cancel Job or presson the keypad.

2Touch the job you want to cancel, and then touch Delete Selected Jobs.

Note: If you presson the keypad, then touchResume to return to the home screen.

Understanding the copy screens and options

Copy from

This option opens a screen where you can enter the size of the documents you are going to copy.

Touch a paper size button to select it as the “Copy from” setting. The copy screen appears with your new setting displayed.

When “Copy from” is set to Mixed Letter/Legal, you can copy an original document that contains mixed paper sizes.

When “Copy from” is set to Auto Size Sense, the scanner automatically determines the size of the original document.

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Copy to

This option opens a screen where you can enter the size and type of paper on which your copies will be printed.

Touch a paper size button to select it as the “Copy to” setting. The copy screen appears with your new setting displayed.

If the size settings for “Copy from” and “Copy to” are different, the printer automatically adjusts the Scale setting to accommodate the difference.

If the type or size of paper that you want to copy onto is not loaded in one of the trays, touch Manual Feeder, and manually send the paper through the multipurpose feeder.

When “Copy to” is set to Auto Size Match, each copy matches the size of the original document. If a matching paper size is not in one of the trays, the printer scales each copy to fit loaded paper.

Scale

This option creates an image from your copy that is proportionally scaled anywhere between 25% and 400%. Scale can also be set for you automatically.

When you want to copy from one size of paper to another, such as from legal size to letter size paper, setting the “Copy from” and “Copy to” paper sizes automatically changes the scale to keep all the original document information on your copy.

Touch the left arrow to decrease the value by 1%; touch the right arrow to increase the value by 1%.

Hold your finger on an arrow to make a continuous increment change.

Hold your finger on an arrow for two seconds to cause the pace of the change to accelerate.

Darkness

This option adjusts how light or dark your copies will turn out in relation to the original document.

Content

This option tells the printer the original document type. Choose from Text, Text/Photo, Photograph, or Printed Image.

Text—Emphasizesharp, black,high-resolutiontext against a clean, white background

Text/Photo—Usedwhen the original documents are a mixture of text and graphics or pictures

Photograph—Tellsthe scanner to pay extra attention to graphics and pictures. This setting increases the time it takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document.

Printed Image—Usedwhen copying halftone photographs, graphics such as documents printed on a laser printer, or pages from a magazine or newspaper that are composed primarily of images

Sides (Duplex)

Use this option to select duplex settings. You can print copies on one or two sides, make two-sidedcopies (duplex) oftwo-sidedoriginal documents, maketwo-sidedcopies fromone-sidedoriginal documents, or makeone-sidedcopies (simplex) fromtwo-sidedoriginal documents.

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Collate

This option keeps the pages of a print job stacked in sequence when printing multiple copies of the document. The factory default setting for Collate is on; the output pages of your copies will be ordered (1,2,3) (1,2,3) (1,2,3). If you want all the copies of each page to remain together, turn Collate off, and your copies will be ordered (1,1,1) (2,2,2) (3,3,3).

Options

Touching the Options button opens a screen where you can change Paper Saver, Advanced Imaging, Custom Job, Separator Sheets, Margin Shift, Edge Erase, Header/Footer, Overlay, Content, Advanced Duplex, and Save as Shortcut settings.

Paper Saver

This option lets you print two or more sheets of an original document together on the same page. Paper Saver is also called N-upprinting. The N stands for Number. For example,2-upwould print two pages of your document on a single page, and4-upwould print four pages of your document on a single page. Touching Print Page Borders adds or removes the outline border surrounding the original document pages on the output page.

Advanced Imaging

This option lets you adjust Background Removal, Contrast, Shadow Detail, Scan Edge to Edge, Color Balance, and mirror image before you copy the document.

Custom Job

This option combines multiple scanning jobs into a single job.

Separator Sheets

This option places a blank piece of paper between copies, pages, and print jobs. The separator sheets can be drawn from a tray that contains a type or color of paper that is different from the paper your copies are printed on.

Margin Shift

This option increases the size of the margin a specified distance. This can be useful in providing space to bind or holepunch copies. Use the increase or decrease arrows to set how much of a margin you want. If the additional margin is too large, then the copy will be cropped.

Edge Erase

This option eliminates smudges or information around the edges of your document. You can choose to eliminate an equal area around all four sides of the paper, or pick a particular edge. Edge Erase erases whatever is within the selected area, leaving nothing printed on that portion of the paper.

Header/Footer

This option turns on the Date/Time, Page number, Bates number, or Custom text and prints them in the specified header or footer location.

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Overlay

This option creates a watermark (or message) that overlays the content of your copy. You can choose between Urgent, Confidential, Copy, and Draft, or you can enter a custom message in the ”Enter custom text” field. The word you pick will appear, faintly, in large print across each page.

Note: A custom overlay can also be created by your system support person. When a custom overlay is created, a button with an icon of that overlay will be available.

Content

This option enhances copy quality. Choose from Text, Text/Photo, Photograph, or Printed Image.

Text—Usethis setting when copying original documents that are mostly text or line art.

Text/Photo—Usethis setting when copying original documents that are a mixture of text and graphics or pictures.

Photograph—Usethis setting when copying an original document that is ahigh-qualityphotograph or inkjet print.

Printed Image—Usethis setting when copying halftone photographs, documents printed on a laser printer, or pages from a magazine or newspaper.

Advanced Duplex

This option controls whether the documents are one sided or two sided, what orientation your original documents have, and how your documents are bound.

Note: Some Advanced Duplex options may not be available on all printer models.

Save as Shortcut

This option allows the current settings to be saved as a shortcut.

Improving copy quality

 

Question

Tip

 

 

 

 

When should I use Text

Use text mode when text preservation is the main goal of the copy, and preserving images

 

mode?

copied from the original document is not a concern.

 

 

Text mode is recommended for receipts, carbon copy forms, and documents that contain

 

 

only text or fine line art.

 

 

 

 

When should I use

Use Text/Photo mode when copying an original document that contains a mixture of text

 

Text/Photo mode?

and graphics.

 

 

Text/Photo mode is recommended for magazine articles, business graphics, and

 

 

brochures.

 

 

 

 

When should I use Printed

Use Printed Image mode when copying halftone photographs, graphics such as documents

 

Image mode?

printed on a laser printer, or pages from a magazine or newspaper

 

 

 

 

When should I use

Use Photograph mode when the original document is a high-qualityphotograph or inkjet

 

Photograph mode?

print.

 

 

 

E-mailing

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E-mailing

ADF

Scanner glass

A

Use the ADF for multiple page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

You can use the printer to e mail scanned documents to one or more recipients. There are three ways to send an e mail from the printer. You can type the e mail address, use a shortcut number, or use the address book.

Getting ready to e-mail

Setting up the e-mailfunction

For e-mailto operate, it must be turned on in the printer configuration and have a valid IP address or gateway address. To set up thee-mailfunction:

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2Click Settings.

3Under Default Settings, click E-mail/FTP Settings.

4Click E-mailSettings.

5Click SetupE-mailServer.

6Fill in the fields with the appropriate information.

7Click Add.

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Configuring the e mail settings

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2Click Settings.

3Click E-mail/FTPSettings.

4Click E-mailSettings.

5Fill in the fields with the appropriate information.

6Click Submit.

Creating an e-mailshortcut

Creating an e-mailshortcut using the Embedded Web Server

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2Click Settings.

3Under Other Settings, click Manage Shortcuts.

4Click E-mailShortcut Setup.

5Type a unique name for the recipient, and then enter the e-mailaddress.

Note: If you are entering multiple addresses, then separate each address with a comma (,).

6Select the scan settings (Format, Content, Color, and Resolution).

7Enter a shortcut number, and then click Add.

If you enter a number that is already in use, then you are prompted to select another number.

Creating an e-mailshortcut using the touch screen

1On the home screen, touch E-mail.

2Type the recipient's e-mailaddress.

To create a group of recipients, touch Next address, and then type the next recipient’se-mailaddress.

3Touch Save as Shortcut.

4Type a unique name for the shortcut, and then touch Enter.

5Verify that the shortcut name and number are correct, and then touch OK.

If the name or number is incorrect, then touch Cancel, and then reenter the information.

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E-mailinga document

Sending an e-mailusing the touch screen

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2If you are loading a document into the ADF, then adjust the paper guides.

3On the home screen, touch E-mail.

4Enter the e mail address or shortcut number.

To enter additional recipients, touch Next Address, and then enter the address or shortcut number you want to add.

5Touch E-mailIt.

Sending an e mail using a shortcut number

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2If you are loading a document into the ADF, then adjust the paper guides.

3Press , and then enter the shortcut number using the keypad.

To enter additional recipients, press Next address, and then enter the address or shortcut number you want to add.

4Touch E-mailIt.

Sending an e-mailusing the address book

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2If you are loading a document into the ADF, adjust the paper guides.

3On the home screen, touch E-mail.

4Touch Search Address Book.

5Enter the name or part of the name you are searching for, and then touch Search.

6Touch the name that you want to add to the To: box.

To enter additional recipients, press Next address, and then enter the address or shortcut number you want to add; or search the address book.

7Touch E-mailIt.

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Customizing e-mailsettings

Adding e-mailsubject and message information

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2If you are loading a document into the ADF, adjust the paper guides.

3On the home screen, touch E-mail.

4Type an e mail address.

5Touch Options.

6Touch Subject.

7Type the e-mailsubject.

8Touch Done.

9Touch Message.

10Type an e-mailmessage.

11Touch Done.

12Touch E-mailIt.

Changing the output file type

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2If you are loading a document into the ADF, then adjust the paper guides.

3On the home screen, touch E-mail.

4Type an e-mailaddress.

5Touch Options.

6Touch the button that represents the file type you want to send.

PDF—Createsa single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by Adobe at www.adobe.com.

Secure PDF—Createsan encrypted PDF file that protects the file contents from unauthorized access

TIFF—Createsmultiple files or a single file. IfMulti-pageTIFF is turned off in the Settings menu of the Embedded Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.

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JPEG—Createsand attaches a separate file for each page of your original document, viewable by most Web browsers and graphics programs

XPS—Createsa single XML Paper Specification (XPS) file with multiple pages, viewable using an InternetExplorer-hostedviewer and the .NET Framework, or by downloading a third party standalone viewer

7 Touch E-mailIt.

Note: If you selected Encrypted PDF, then enter your password twice.

Canceling an e-mail

When using the ADF, touch Cancel Job whileScanning… appears.

When using the scanner glass, touch Cancel Job whileScanning… appears or whileScan the Next Page /

Finish the Job appears.

Understanding e-mailoptions

Original Size

This option opens a screen where you can choose the size of the documents you are going to e-mail.

Touch a paper size button to select that size as the Original Size setting. The e mail screen appears with your new setting displayed.

When “Original Size” is set to Mixed Letter/Legal, you can scan an original document that contains mixed paper sizes.

When “Original Size” is set to Auto Size Sense, the scanner automatically determines the size of the original document.

Sides (Duplex)

This option informs the printer if the original document is simplex (printed on one side) or duplex (printed on both sides). This lets the scanner know what needs to be scanned for inclusion in the e-mail.

Orientation

This option tells the printer whether the original document is in portrait or landscape orientation and then changes the Sides and Binding settings to match the original document orientation.

Binding

Tells the printer whether the original document is bound on the long-edgeorshort-edgeside.

E-mailSubject

This option lets you enter a subject line for your e-mail.You can enter up to 255 characters.

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E-mailFile Name

This option lets you customize the attachment file name.

E-mailMessage

This option lets you enter a message that will be sent with your scanned attachment.

Resolution

Adjusts the output quality of your e-mail.Increasing the image resolution increases thee-mailfile size and the time needed to scan your original document. Image resolution can be decreased to reduce thee-mailfile size.

Send As

This option sets the output (PDF, TIFF, JPEG or XPS) for the scanned image.

PDF—Createsa single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by Adobe at www.adobe.com.

Secure PDF—Createsan encrypted PDF file that protects the file contents from unauthorized access

TIFF—Createsmultiple files or a single file. IfMulti-pageTIFF is turned off in the Settings menu of the Embedded Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.

JPEG—Createsand attaches a separate file for each page of your original document, viewable by most Web browsers and graphics programs

XPS—Createsa single XPS file with multiple pages, viewable using an InternetExplorer-hostedviewer and the .NET Framework, or by downloading a third party standalone viewer

Content

This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Color can be turned on or off with any of the Content choices. Content affects the quality and size of your e-mail.

Text—Emphasizessharp, black,high-resolutiontext against a clean, white background

Text/Photo—Usedwhen the original documents are a mixture of text and graphics or pictures

Photograph—Tellsthe scanner to pay extra attention to graphics and pictures. This setting increases the time it takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This increases the amount of information saved.

Color—Setsthe scan type and output for thee-mail.Color documents can be scanned and sent to ane-mailaddress.

Advanced Options

Touching this button opens a screen where you change Advanced Imaging, Custom Job, Transmission Log, Scan Preview, Edge Erase, and Darkness settings.

Advanced Imaging—AdjustsBackground Removal, Contrast, Scan Edge to Edge, Shadow Detail, and Mirror Image before you copy the document

Custom Job (Job Build)—Combinesmultiple scanning jobs into a single job

Transmission Log—Printsthe transmission log or transmission error log

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Scan Preview—Displaysthe first page of the image before it is included in thee-mail.When the first page is scanned, the scanning is paused and a preview image appears.

Edge Erase—Eliminatessmudges or information around the edges of a document. You can choose to eliminate an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within the area selected, leaving nothing on that portion of the scan.

Darkness—Adjustshow light or dark your scannede-mailswill turn out

Faxing

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Faxing

Note: Fax capabilities may not be available on all printer models.

ADF

Scanner glass

A

Use the ADF for multiple page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Sending a fax

Sending a fax using the printer control panel

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2If you are loading a document into the ADF, then adjust the paper guides.

3On the home screen, touch Fax.

4Enter the fax number or a shortcut using the touch screen or keypad.

To add recipients, touch Next Number, and then enter the recipient's telephone number or shortcut number, or search the address book.

Note: To place a dial pause within a fax number, press. The dial pause appears as a comma in the “Fax to” box. Use this feature if you need to dial an outside line first.

5 TouchFax It.

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Sending a fax using the computer

Faxing from a computer lets you send electronic documents without leaving your desk. This gives you the flexibility of faxing documents directly from software programs.

Note: In order to perform this function from your computer, you must use the PostScript printer driver for your printer.

1From your software program, click File >Print.

2From the Print window, select your printer, and then click Properties.

3Choose the Other Options tab, and then clickFax.

4Click OK, and then clickOK again.

5On the Fax screen, type the name and number of the fax recipient.

6Click Send.

Creating shortcuts

Creating a fax destination shortcut using the Embedded Web Server

Instead of entering the entire phone number of a fax recipient on the printer control panel each time you want to send a fax, you can create a permanent fax destination and assign a shortcut number. A shortcut can be created to a single fax number or a group of fax numbers.

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2Click Settings.

3Click Manage Shortcuts.

Note: A password may be required. If you do not have an ID and password, get one from your system support person.

4Click Fax Shortcut Setup.

5Type a unique name for the shortcut, and then enter the fax number.

To create a multiple number shortcut, enter the fax numbers for the group.

Note: Separate each fax number in the group with a semicolon (;).

6Assign a shortcut number.

If you enter a number that is already in use, then you are prompted to select another number.

7Click Add.

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Creating a fax destination shortcut using the touch screen

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2If you are loading a document into the ADF, then adjust the paper guides.

3On the home screen, touch Fax.

4Enter the fax number.

To create a group of fax numbers, touch Next number, and then enter the next fax number.

5Touch Save as Shortcut.

6Enter a name for the shortcut.

7Verify that the shortcut name and number are correct, and then touch OK. If the name or number is incorrect, then touchCancel, and then reenter the information.

If you enter a number that is already in use, then you are prompted to select another number.

8Touch Fax It to send the fax, or touchto return to the home screen.

Using shortcuts and the address book

Using fax shortcuts

Fax shortcuts are just like the speed dial numbers on a telephone or fax machine. You can assign shortcut numbers when creating permanent fax destinations. Permanent fax destinations or speed dial numbers are created in the Manage Shortcuts link located under Settings on the Embedded Web Server. A shortcut number (1–99999)can contain a single recipient or multiple recipients. By creating a group fax shortcut with a shortcut number, you can quickly and easily fax broadcast information to an entire group.

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not place postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2If you are loading a document into the ADF, then adjust the paper guides.

3Press , and then enter the shortcut number using the keypad.

Using the address book

Note: If the address book feature is not enabled, then contact your system support person.

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2If you are loading a document into the ADF, then adjust the paper guides.

3On the home screen, touch Fax.

1

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4Touch Search Address Book.

5Using the virtual keyboard, type the name or part of the name of the person whose fax number you want to find. (Do not attempt to search for multiple names at the same time.)

6Touch Search.

7Touch the name to add it to the “Fax to” list.

8Repeat steps 4 through 7 to enter additional addresses.

9Touch Fax It.

Customizing fax settings

Changing the fax resolution

Adjusting the resolution setting changes the quality of the fax. Settings range from Standard (fastest speed) to Ultra Fine (slowest speed, best quality).

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2If you are loading a document into the ADF, then adjust the paper guides.

3On the home screen, touch Fax.

4Use the keypad to enter the fax number.

5Touch Options.

6From the Resolution area, touch the arrows to change to the resolution you want.

7Touch Fax It.

Making a fax lighter or darker

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2If you are loading a document into the ADF, then adjust the paper guides.

3On the home screen, touch Fax.

4Use the keypad to enter the fax number.

5Touch Options.

6From the Darkness area, touch the arrows to adjust the darkness of the fax.

7Touch Fax It.

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Sending a fax at a scheduled time

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2If you are loading a document into the ADF, then adjust the paper guides.

3On the home screen, touch Fax.

4Enter the fax number using the numbers on the touch screen or keypad.

5Touch Options.

6Touch Advanced Options.

7Touch Delayed Send.

Note: If Fax Mode is set to Fax Server, the Delayed Send button will not appear. Faxes waiting for transmission are listed in the Fax Queue.

8Touch the arrows to adjust the time the fax will be transmitted.

The time is increased or decreased in increments of 30 minutes. If the current time is shown, the left arrow is unavailable.

9Touch Done.

10Touch Fax it.

Note: The document is scanned and then faxed at the scheduled time.

Viewing a fax log

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2Click Settings.

3Click Reports.

4Click Fax Job Logor Fax Call Log.

Blocking junk faxes

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2Click Settings.

3Click Fax Settings.

4Click Analog Fax Setup.

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5Click the Block No Name Faxoption.

This option blocks all incoming faxes that have a private caller ID or no fax station name.

6In the Banned Fax List field, enter the phone numbers or fax station names of specific fax callers you want to block.

Canceling an outgoing fax

Canceling a fax while the original documents are still scanning

When using the ADF, touch Cancel Job whileScanning… appears.

When using the scanner glass, touch Cancel Job whileScanning… appears or whileScan the Next Page /

Finish the Job appears.

Canceling a fax after the original documents have been scanned to memory

1On the home screen, touch Cancel Jobs. The Cancel Jobs screen appears.

2Touch the job or jobs you want to cancel.

Only three jobs appear on the screen; touch the down arrow until the job you want appears, and then touch the job you want to cancel.

3Touch Delete Selected Jobs.

The Deleting Selected Jobs screen appears, the selected jobs are deleted, and then the home screen appears.

Understanding fax options

Original Size

This option opens a screen where you can choose the size of the documents you are going to fax.

Touch a paper size button to select that size as the Original Size setting. The fax screen appears with your new setting displayed.

When Original Size is set to Mixed Letter/Legal, you can scan an original document that contains mixed paper sizes.

When “Original Size” is set to Auto Size Sense, the scanner automatically determines the size of the original document.

Content

This option tells the printer the original document type. Choose from Text, Text/Photo, or Photograph. Color can be turned on or off with any of the Content choices. Content affects the quality and size of your scan.

Text—Emphasizessharp, black,high-resolutiontext against a clean, white background

Text/Photo—Usedwhen the original documents are a mixture of text and graphics or pictures

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Photograph—Tellsthe scanner to pay extra attention to graphics and pictures. This setting increases the time it takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This increases the amount of information saved.

Color—Setsthe scan type and output for the fax. Color documents can be scanned and sent to a fax destination.

Sides (Duplex)

This option informs the printer if the original document is simplex (printed on one side) or duplex (printed on both sides). This lets the scanner know what needs to be scanned for inclusion in the fax.

Resolution

This options increases how closely the scanner examines the document you want to fax. If you are faxing a photo, a drawing with fine lines, or a document with very small text, increase the Resolution setting. This will increase the amount of time required for the scan and will increase the quality of the fax output.

Standard—Suitablefor most documents

Fine—Recommendedfor documents with small print

Super fine—Recommendedfor original documents with fine detail

Ultra fine—Recommendedfor documents with pictures or photos

Darkness

This option adjusts how light or dark your faxes will turn out in relation to the original document.

Advanced Options

Touching this button opens a screen where you can change Delayed Send, Advanced Imaging, Custom Job, Transmission Log, Scan Preview, Edge Erase, and Advanced Duplex settings.

Delayed Send—Letsyou send a fax at a later time or date. After setting up your fax, touchDelayed Send, enter the time and date you would like to send your fax, and then touchDone. This setting can be especially useful in sending information to fax lines that are not readily available during certain hours, or when transmission times are cheaper.

Note: If the printer is turned off when the delayed fax is scheduled to be sent, the fax is sent the next time the printer is turned on.

Advanced Imaging—AdjustsBackground Removal, Contrast, Scan Edge to Edge, Shadow Detail, and Mirror Image before you fax the document

Custom Job (Job Build)—Combinesmultiple scanning jobs into a single job

Transmission Log—Printsthe transmission log or transmission error log

Scan Preview—Displaysthe image before it is included in the fax. When the first page is scanned, the scanning is paused, and a preview image appears.

Edge Erase—Eliminatessmudges or information around the edges of a document. You can choose to eliminate an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within the area selected, leaving nothing on that portion of the scan.

Advanced Duplex—Controlshow many sides and what orientation an original document has, and whether original documents are bound along the long edge or the short edge

Note: Some Advanced Duplex options may not be available on all printer models.

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Improving fax quality

 

Question

Tip

 

 

 

 

When should I use Text

Use Text mode when text preservation is the main goal of the fax, and preserving images

 

mode?

copied from the original document is not a concern.

 

 

Text mode is recommended for faxing receipts, carbon copy forms, and documents that

 

 

contain only text or fine line art.

 

 

 

 

When should I use

Use Text/Photo mode when faxing an original document that contains a mixture of text and

 

Text/Photo mode?

graphics.

 

 

Text/Photo mode is recommended for magazine articles, business graphics, and brochures.

 

 

 

 

When should I use Photo

Use Photo mode when faxing photos printed on a laser printer or taken from a magazine or

 

mode?

newspaper.

 

 

 

Holding and forwarding faxes

Holding faxes

This option lets you hold received faxes from printing until they are released. Held faxes can be released manually or at a scheduled day or time.

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2Click Settings.

3Click Fax Settings.

4Click Analog Fax Setup.

5Click Holding Faxes.

6Enter a password in the Print Faxes Password box.

7From the Held Fax Mode menu, select one of the following:

Off

Always On

Manual

Scheduled

8If you selected Scheduled, then continue with the following steps. Otherwise, go to step 9. a ClickFax Holding Schedule.

b From the Action menu, selectHold faxes.

c From the Time menu, select the time you want the held faxes released.d From the Day(s) menu, select the day you want the held faxes released.

9Click Add.