Files for 235
Size:
5.71 Mb
Download

Additional printer setup

61

5 Connect a third telephone cord from the answering machine to the EXT portof the printer.

Connecting to a computer with a modem

Connect the printer to a computer with a modem to send faxes from the software program.

Note: Setup steps may vary depending on your country or region.

1Make sure you have the following:

A telephone

A computer with a modem

Three telephone cords

A telephone wall jack

2Connect a telephone cord into the LINE port of the printer, and then plug it into an active telephone wall jack.

Additional printer setup

62

3 Remove the protective plug from the EXT portof the printer.

4 Connect a second telephone cord from the telephone to the computer modem.

5 Connect a third telephone cord from the computer modem to the EXT portof the printer.

Additional printer setup

63

Setting the outgoing fax name and number

To have the designated fax name and fax number printed on outgoing faxes:

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2Click Settings.

3Click Fax Settings.

4Click Analog Fax Setup.

5Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.

6Click inside the Station Number box, and then enter the printer fax number.

7Click Submit.

Setting the date and time

You can set the date and time so that they are printed on every fax you send. If there is a power failure, then you may have to reset the date and time. To set the date and time:

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2Click Links & Index.

3Click Set Date and Time.

4Click inside the Manually Set Date & Time box, and then enter the current date and time.

5Click Submit.

Turning Daylight Saving Time on

The printer can be set to automatically adjust for Daylight Saving Time (DST):

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2Click Links & Index.

3Click Set Date and Time.

4Select Automatically Observe DST.

5Click Submit.

Loading paper and specialty media

64

Loadingpaperand specialty media

This section explains how to load the 250-,500-,and2000-sheettrays, and the multipurpose feeder. It also includes information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays.

Setting the Paper Size and Paper Type

The Paper Size setting is determined by the position of the paper guides in the tray for all trays except the multipurpose feeder. The Paper Size setting for the multipurpose feeder must be set manually. The factory default Paper Type setting is Plain Paper. The Paper Type setting must be set manually for all trays that do not contain plain paper.

1Make sure the printer is on and Ready appears.

2On the home screen, touch .

3Touch Paper Menu.

4Touch Paper Size/Type.

5Touch the arrows for the desired tray until the correct size or type setting appears.

6Touch Submit.

7Touch to return to the home screen.

Configuring Universal paper settings

The Universal Paper Size is a user defined setting that lets you print on paper sizes that are not preset in the printer menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper Size menu. Then, specify all of the following Universal size settings for your paper:

Units of measure (millimeters or inches)

Portrait Width

Portrait Height

Note: The smallest supported Universal size is 76 x 76 mm (3 x 3 in.); the largest size is 216 x 356 mm (8.5 x 14 in.).

Specify a unit of measurement

1Make sure the printer is on and Ready appears.

2On the home screen, touch .

3Touch Paper Menu.

4Touch the down arrow until Universal Setup appears, and then touchUniversal Setup.

5Touch the left or right arrow to select the desired unit of measure.

6Touch Portrait Widthor Portrait Height.

7Touch the arrows to select the desired width or height.

Loading paper and specialty media

65

8Touch Submit to save your selection.

Submitting Selection appears, followed by the Paper menu.

9Touch to return to the home screen.

Loading the standard or optional 250 sheet or 550 sheet tray

Although the 250-sheettray and the550-sheettray are different in appearance, they require the same process for loading paper. Use these instructions to load paper in either tray:

1 Pull the tray out.

Note: Do not remove trays while a job prints or whileBusy appears on the display. Doing so may cause a jam.

2Squeeze the width guide tab inward as shown, and move the width guide to the correct position for the paper size being loaded.

Loading paper and specialty media

66

3Unlock the length guide, squeeze the length guide tab inward as shown, and slide the guide to the correct position for the paper size being loaded.

2

3

1

Notes:

Use the size indicators on the bottom of the tray to help position the guides.

For standard paper sizes, lock the length guide.

4Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the edges on a level surface.

5Load the paper stack:

Print side facedown for single sided printing

Print side faceup for duplex printing

Note: Paper must be loaded differently in the trays if an optional StapleSmartTM II Finisher is installed.

Loading paper and specialty media

67

Without an optional StapleSmart II Finisher

With an optional StapleSmart II Finisher

 

ABC

ABC

 

Single sided printing

Single sided printing

ABC

 

 

ABC

Duplex (two sided) printing

Duplex (two sided) printing

Note: Notice the maximum fill line on the side of the tray which indicates the maximum height for loading paper. Do not overload the tray.

6If necessary, adjust the paper guides to lightly touch the sides of the stack, and lock the length guide for the paper sizes indicated on the tray.

Loading paper and specialty media

68

7 Insert the tray.

8If a different type of paper was loaded than the type previously loaded in the tray, then change the Paper Type setting for the tray from the printer control panel.

Loading the 2000 sheet tray

1Pull the tray out.

2Pull up and slide the width guide to the correct position for the paper size being loaded.

Loading paper and specialty media

69

3 Unlock the length guide.

4Push the length guide release latch to raise the length guide, slide the guide to the correct position for the paper size being loaded, and then lock the guide.

Loading paper and specialty media

70

5Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the edges on a level surface.

6Load the paper stack:

Print side facedown for single sided printing

Print side faceup for duplex printing

Note: Paper must be loaded differently in the trays if an optional StapleSmart II Finisher is installed.

Without an optional StapleSmart II Finisher

With an optional StapleSmart II Finisher

ABC

ABC

 

Single sided printing

Single sided printing

Loading paper and specialty media

71

Without an optional StapleSmart II Finisher

With an optional StapleSmart II Finisher

ABC

 

 

ABC

Duplex (two sided) printing

Duplex (two sided) printing

Note: Notice the maximum fill line on the side of the tray which indicates the maximum height for loading paper. Do not overload the tray.

7 Insert the tray.

Loading paper and specialty media

72

Loading the multipurpose feeder

1 Pull down the multipurpose feeder door.

2 Using the handle, pull the multipurpose feeder extender.

3 Slide the width guide to the far right.

4Prepare the paper or specialty media for loading.

Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the edges on a level surface.

Loading paper and specialty media

73

Hold transparencies by the edges, and then fan them. Straighten the edges on a level surface.

Note: Avoid touching the printable side of the transparencies. Be careful not to scratch them.

Flex the stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on a level surface.

5 Load the paper or specialty media.

Note: Slide the stack gently into the multipurpose feeder until it comes to a stop.

Without an optional StapleSmart Finisher

With an optional StapleSmart Finisher

ABC

 

 

ABC

Single sided printing

Single sided printing

 

ABC

ABC

 

Duplex (two sided) printing

Duplex (two sided) printing

Loading paper and specialty media

74

Notes:

Do not exceed the maximum stack height by forcing paper under the stack height limiter.

Do not load or close a tray while a job is printing.

Load only one size and type of paper or specialty media at a time.

Load envelopes with the flap side down.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self stick adhesives. These envelopes may severely damage the printer.

6 Adjust the width guide to lightly touch the edge of the paper stack.

Note: Make sure the paper fits loosely in the multipurpose feeder, lies flat, and is not bent or wrinkled.

7 From the printer control panel, set the Paper Size and Paper Type.

Loading the envelope feeder

1Adjust the envelope support for the length of envelope you are loading:

Short envelopes—Fullyclose the envelope support.

Medium length envelopes—Extendthe envelope support to the middle position.

Long envelopes—Fullyopen the envelope support.

2Lift the envelope weight back toward the printer.

3 Slide the width guide to the right.

Loading paper and specialty media

75

4Prepare the envelopes for loading.

Flex the envelopes back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the edges on a level surface.

5 Load the stack of envelopes flap side down.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self stick adhesives. These envelopes may severely damage the printer.

Note: Do not exceed the maximum stack height by forcing paper under the stack height limiter.

6Adjust the width guide to lightly touch the edge of the paper stack.

7Lower the envelope weight to touch the paper stack.

8From the printer control panel, set the Paper Size and Paper Type.

Linking and unlinking trays

Linking trays

Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked.

The printer automatically senses the Paper Size setting according to the position of the paper guides in each tray except the multipurpose feeder. The printer can sense A4, A5, JIS B5, Letter, Legal, Executive, and Universal paper sizes. The multipurpose feeder and trays using other paper sizes can be linked manually using the Paper Size menu available from the Paper Size/Type menu.

Note: To link the multipurpose feeder, Configure MP must be set to Cassette in the Paper menu in order for MP Feeder Size to appear as a menu item.

The Paper Type setting must be set for all trays from the Paper Type menu available from the Paper Size/Type menu.

Loading paper and specialty media

76

Unlinking trays

Unlinked trays have settings that are not the same as the settings of any other tray.

To unlink a tray, change the following tray settings so that they do not match the settings of any other tray:

Paper Type (for example: Plain Paper, Letterhead, Custom Type <x>)

Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked trays, assign a different Paper Type name to the tray, such as Custom Type <x>, or define your own custom name.

Paper Size (for example: letter, A4, statement)

Load a different paper size to change the Paper Size setting for a tray automatically. Paper Size settings for the multipurpose feeder are not automatic; they must be set manually from the Paper Size menu.

Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper loaded in the tray. The temperature of the fuser varies according to the specified Paper Type. Paper may not be properly processed if an inaccurate Paper Type is selected.

Assigning a custom paper type name

Assign a custom paper type name to a tray when linking or unlinking the tray.

1Make sure the printer is on and Ready appears.

2From the home screen, touch .

3Touch Paper Menu.

4Touch Paper Size/Type.

5Touch the paper type arrows for the desired tray until the correct custom type appears.

6Touch the tray number or MP Feeder Type.

7Touch Submit.

Changing a Custom Type <x> name

You can use the Embedded Web Server or MarkVisionTM to define a name other than Custom Type <x> for each of the custom paper types that are loaded. When a Custom Type <x> name is changed, the menus display the new name instead of Custom Type <x>.

To change a Custom Type <x> name from the Embedded Web Server:

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2Click Settings.

3Under Default Settings, click Paper Menu.

4Click Custom Names.

5Type a name for the paper type in a Custom Name <x> box.

Note: This custom name will replace a custom type <x> name under the Custom Types and Paper Size/Type menus.

Loading paper and specialty media

77

6Click Submit.

7Click Custom Types.

Custom Types appears, followed by your custom name.

8Select a Paper Type setting from the list next to your custom name.

9Click Submit.

Paper and specialty media guidelines

78

Paper andspecialtymedia guidelines

Paper guidelines

Selecting the correct paper or specialty media reduces printing problems. For the best print quality, try a sample of the paper or specialty media before buying large quantities.

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these factors when evaluating new paper stock.

Weight

The printer can automatically feed paper weights from 60–176g/m2 (16–47lb bond) grain long. Paper lighter than 60 g/m2 (16 lb) might not be stiff enough to feed properly, and may cause paper jams. For best performance, use 75 g/m2 (20 lb bond) grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 inches), we recommend 90 g/m2 (24 lb) or heavier paper.

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, then toner cannot fuse to it properly. If paper is too smooth, then it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points; smoothness between 150 and 250 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, orgrain short, running the width of the paper.

For 60–176g/m2 (16–47lb bond) paper, grain long paper is recommended. For paper heavier than 176 g/m2, grain short is recommended.

Paper and specialty media guidelines

79

Fiber content

Most high quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability, resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.

For detailed information on paper with recycled fiber content, see “Using recycled paper and other office papers” on page 80.

Unacceptable paper

The following paper types are not recommended for use with the printer:

Chemically treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless copy paper (CCP), or no carbon required (NCR) paper

Preprinted papers with chemicals that may contaminate the printer

Preprinted papers that can be affected by the temperature in the printer fuser

Preprinted papers that require a registration (the precise print location on the page) greater than ±2.3 mm (±0.9 in.), such as optical character recognition (OCR) forms

In some cases, registration can be adjusted with a software application to successfully print on these forms.

Coated papers (erasable bond), synthetic papers, thermal papers

Rough edged, rough or heavily textured surface papers, or curled papers

Recycled papers that fail EN12281:2002 (European)

Paper weighing less than 60 g/m2 (16 lb)

Multiple part forms or documents

Selecting paper

Using appropriate paper prevents jams and helps ensure trouble free printing.

To help avoid jams and poor print quality:

Always use new, undamaged paper.

Before loading paper, know the recommended print side of the paper. This information is usually indicated on the paper package.

Do not use paper that has been cut or trimmed by hand.

Do not mix paper sizes, types, or weights in the same source; mixing results in jams.

Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

Use grain long for 60 to 90 g/m2 weight paper.

Use only forms and letterhead printed using an offset lithographic or engraved printing process.

Avoid papers with rough or heavily textured surfaces.

Paper and specialty media guidelines

80

Use papers printed with heat resistant inks designed for use in xerographic copiers. The ink must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected by the resin in toner. Inks that are oxidation set or oil based generally meet these requirements; latex inks might not.

When in doubt, contact the paper supplier.

Preprinted papers such as letterhead must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions.

Using recycled paper and other office papers

As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for use in laser (electrophotographic) printers. In 1998, Lexmark presented to the US government a study demonstrating that recycled paper produced by major mills in the US fed as well as non-recycledpaper. However, no blanket statement can be made thatall recycled paper will feed well.

Lexmark consistently tests its printers with recycled paper (20–100%post-consumerwaste) and a variety of test paper from around the world, using chamber tests for different temperature and humidity conditions. Lexmark has found no reason to discourage the use of today's recycled office papers, but generally the following property guidelines apply to recycled paper.

Low moisture content (4–5%)

Suitable smoothness (100–200Sheffield units, or140–350Bendtsen units, European)

Note: Some much smoother papers (such as premium 24 lb laser papers,50–90Sheffield units) and much rougher papers (such as premium cotton papers,200–300Sheffield units) have been engineered to work very well in laser printers, despite surface texture. Before using these types of paper, consult your paper supplier.

Suitable sheet-to-sheetcoefficient of friction(0.4–0.6)

Sufficient bending resistance in the direction of feed

Recycled paper, paper of lower weight (<60 g/m2 [16 lb bond]) and/or lower caliper (<3.8 mils [0.1 mm]), and paper that is cutgrain-shortfor portrait (orshort-edge)fed printers may have lower bending resistance than is required for reliable paper feeding. Before using these types of paper for laser (electrophotographic) printing, consult your paper supplier. Remember that these are general guidelines only and that paper meeting these guidelines may still cause paper feeding problems in any laser printer (for example, if the paper curls excessively under normal printing conditions).

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity between 40 and 60%.

Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.

Store individual packages on a flat surface.

Do not store anything on top of individual paper packages.