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Understanding printer menus

181

 

 

 

 

Menu item

Description

 

 

 

 

Location

Specifies the location of the printer

 

 

Note: The location will be stored on the Embedded Web Server.

 

 

 

 

Alarms

Sets an alarm to sound when the printer requires operator

 

Alarm Control

intervention

 

Cartridge Alarm

Available selections for each alarm type are:

 

Staple Alarm

Off

 

 

Single

 

 

Continuous

 

 

Notes:

 

 

Single is the factory default setting for Alarm Control. Single

 

 

sounds three quick beeps.

 

 

Off is the factory default setting for Toner Alarm and Staple

 

 

Alarm. Off means no alarm will sound.

 

 

Continuous repeats three beeps every 10 seconds.

 

 

Staple Alarm is available only when the finisher is installed.

 

 

 

 

Timeouts

Sets the amount of time the printer waits for user intervention

 

Job Hold Timeout

before it holds jobs that require unavailable resources and

 

Disabled

continues to print other jobs in the print queue

 

 

 

5–255

Notes:

 

 

30 seconds is the factory default setting.

 

 

This menu item appears only when a printer hard disk is

 

 

installed.

 

 

 

 

Timeouts

Specifies the number of minutes of inactivity before the system

 

Standby Mode

enters a lower power state

 

Disabled

Note: 15 minutes is the factory default setting.

 

2–240

 

 

 

 

 

Timeouts

Specifies the number of minutes of inactivity before some systems

 

Power Saver Mode

begin entering a minimum power state.

 

Disabled

Notes:

 

2–240

60 minutes is the factory default setting.

 

 

 

 

Power Saver does not interact with Standby Mode.

 

 

 

 

Timeouts

Sets the amount of time in seconds the printer waits before

 

Screen Timeout

returning the printer display to a Ready state

 

15–300

Note: 30 seconds is the factory default setting.

 

 

 

Understanding printer menus

182

 

 

 

 

Menu item

Description

 

 

 

 

Timeouts

Sets the amount of time in seconds the printer waits to receive an

 

Print Timeout

end of job message before canceling the remainder of the print job

 

Disabled

Notes:

 

1–255

90 seconds is the factory default setting.

 

 

 

 

When the timer expires, any partially printed page still in the

 

 

printer is printed, and then the printer checks to see if any

 

 

new print jobs are waiting.

 

 

Print Timeout is available only when using PCL or PPDS

 

 

emulation. This setting has no effect on PostScript emulation

 

 

print jobs.

 

 

 

 

Timeouts

Sets the amount of time in seconds the printer waits for additional

 

Wait Timeout

data before canceling a print job

 

Disabled

Notes:

 

15–65535

40 seconds is the factory default setting.

 

 

 

 

Wait Timeout is available only when the printer is using

 

 

PostScript emulation. This setting has no effect on PCL or

 

 

PPDS emulation print jobs.

 

 

 

 

Print Recovery

Lets the printer automatically continue printing from certain offline

 

Auto Continue

situations when not resolved within the specified time period

 

Disabled

Notes:

 

5–255

Disabled is the factory default setting.

 

 

 

 

5–255is a range of time in seconds.

 

 

 

 

Print Recovery

Specifies whether the printer reprints jammed pages

 

Jam Recovery

Notes:

 

On

 

Auto is the factory default setting. The printer reprints

 

Off

 

jammed pages unless the memory required to hold the pages

 

Auto

 

is needed for other printer tasks.

 

 

 

 

On sets the printer to always reprint jammed pages.

 

 

Off sets the printer to never reprint jammed pages.

 

 

 

 

Print Recovery

Lets the printer successfully print a page that may not have printed

 

Page Protect

otherwise

 

On

Notes:

 

Off

Off is the factory default setting. Off prints a partial page

 

 

 

 

when there is not enough memory to print the whole page.

 

 

On sets the printer to process the whole page so that the

 

 

entire page prints.

 

 

 

Understanding printer menus

183

 

 

Menu item

Description

 

 

Factory Defaults

Returns the printer settings to the factory default settings

Do Not Restore

Notes:

 

Restore Now

Do Not Restore is the factory default setting. Do Not Restore keeps the user defined settings.

Restore returns all printer settings to the factory default settings except Network/Ports menu settings. All downloads stored in RAM are deleted. Downloads stored in flash memory or on a printer hard disk are not affected.

Copy Settings menu

 

Menu item

Description

 

 

 

 

Content

Specifies the type of content contained in the copy job

 

Text/Photo

Notes:

 

Photograph

 

Text/Photo is the factory default setting. Text/Photo is used when the original

 

Printed Image

 

documents are a mixture of text and graphics or pictures.

 

Text

 

Photograph tells the scanner to pay extra attention to graphics and pictures.

 

 

 

 

This setting increases the time it takes to scan, but emphasizes a reproduction

 

 

of the full dynamic range of tones in the original document. This increases the

 

 

amount of information saved.

 

 

Printed Image is used when jobs are composed primarily of images. Printed

 

 

Image converts the images to halftone. Halftoning makes a grayscale or color

 

 

image printable by transforming it to a pattern of small spots with a limited

 

 

number of colors.

 

 

Text emphasizes sharp, black,high-resolutiontext against a clean, white

 

 

background.

 

 

 

 

Sides (Duplex)

Specifies whether an original document is duplex (two sided) or simplex (one-sided),

 

1 sided to 1 sided

and then specifies whether the copy should be duplex or simplex

 

1 sided to 2 sided

Notes:

 

2 sided to 1 sided

1 sided to 1 sided—Theoriginal page has printing on one side. The copied

 

2 sided to 2 sided

 

page will have printing on one side.

 

 

 

 

1 sided to 2 sided—Theoriginal page has printing on one side. The copied

 

 

page will have printing on both sides. For example, if the original is six sheets,

 

 

the copy is three sheets with printing on both sides.

 

 

2 sided to 1 sided—Theoriginal page has printing on both sides. The copied

 

 

page will have printing on only one side. For example, if the original draft is

 

 

three sheets of paper with an image on each side of each sheet, then the copy

 

 

is six sheets with only one image on one side of each sheet.

 

 

2 sided to 2 sided—Theoriginal page has printing on both sides. The copy

 

 

mimics the original exactly.

 

 

 

Understanding printer menus

184

 

 

 

 

Menu item

Description

 

 

 

 

Paper Saver

Sets two or four sheets of an original document together on the same page

 

Off

Note: Off is the factory default setting.

 

2 on 1 Portrait

 

 

2 on 1 Landscape

 

 

4 on 1 Portrait

 

 

4 on 1 Landscape

 

 

 

 

 

Print Page Borders

Specifies whether a border is printed around the edge of the page at the margins

 

On

Note: On is the factory default setting.

 

Off

 

 

 

 

 

Collate

Keeps the pages of a print job stacked in sequence when making multiple copies of

 

On

the job

 

Off

Note: On is the factory default setting.

 

 

 

 

Staple

Enables stapling

 

On

Note: Off is the factory default setting.

 

Off

 

 

 

 

 

Original Size

Specifies the paper size of the original document

 

Letter

 

 

Legal

 

 

Executive

 

 

Folio

 

 

Statement

 

 

Universal

 

 

4 x 6 in.

 

 

3 x 5 in.

 

 

Business Card

 

 

Custom Scan Size <x>

 

 

A4

 

 

A5

 

 

Oficio (Mexico)

 

 

A6

 

 

JIS B5

 

 

Book Original

 

 

Auto Size Sense

 

 

Mixed Letter/Legal

 

 

 

 

 

Copy To Source

Specifies the paper source for copy jobs

 

Tray <x>

Note: Tray 1 is the factory default setting.

 

Single Sheet Feeder

 

 

Multi Sheet Feeder

 

 

Auto Size Match

 

 

 

 

 

Transparency Separators

Places a sheet of paper between transparencies

 

On

Note: On is the factory default setting.

 

Off

 

 

 

 

Understanding printer menus

185

 

 

 

 

Menu item

Description

 

 

 

 

Separator Sheets

Places a sheet of paper between pages, copies, or jobs based on the value selected

 

None

Note: None is the factory default setting.

 

Between Copies

 

 

Between Jobs

 

 

Between Pages

 

 

 

 

 

Separator Source

Specifies a paper source

 

Tray <x>

 

 

Manual Feeder

 

 

Envelope Feeder

 

 

 

 

 

Darkness

Specifies the level of darkness for the copy job

 

1–9

 

 

 

 

 

Output Bin

Specifies which output bin receives the copy after it is printed

 

Standard Bin

 

 

Bin <x>

 

 

 

 

 

Number of Copies

Specifies the number of copies for the copy job

 

 

 

 

Header/Footer

Specifies header/footer information for the top left of the page

 

Top left

Notes:

 

Top left

 

Off is the factory default setting for Top left.

 

Off

 

“All pages” is the factory default setting for Print on.

 

Date/Time

 

Page number

 

 

Bates number

 

 

Custom text

 

 

Print on

 

 

All pages

 

 

First page only

 

 

All but first page

 

 

Enter custom text

 

 

 

 

 

Header/Footer

Specifies header/footer information for the middle of the page

 

Top middle

Notes:

 

Top middle

 

Off is the factory default setting for Top middle.

 

Off

 

“All pages” is the factory default setting for Print on.

 

Date/Time

 

Page number

 

 

Bates number

 

 

Custom text

 

 

Print on

 

 

All pages

 

 

First page only

 

 

All but first page

 

 

Enter custom text

 

 

 

 

Understanding printer menus

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Menu item

Description

 

 

 

 

Header/Footer

Specifies header/footer information for the top right of the page

 

Top right

Notes:

 

Top right

 

Off is the factory default setting for Top right.

 

Off

 

“All pages” is the factory default setting for Print on.

 

Date/Time

 

Page number

 

 

Bates number

 

 

Custom text

 

 

Print on

 

 

All pages

 

 

First page only

 

 

All but first page

 

 

Enter custom text

 

 

 

 

 

Header/Footer

Specifies header/footer information for the bottom left of the page

 

Bottom left

Notes:

 

Bottom left

 

Off is the factory default setting for Bottom left.

 

Off

 

“All pages” is the factory default setting for Print on.

 

Date/Time

 

Page number

 

 

Bates number

 

 

Custom text

 

 

Print on

 

 

All pages

 

 

First page only

 

 

All but first page

 

 

Enter custom text

 

 

 

 

 

Header/Footer

Specifies header/footer information for the bottom middle of the page

 

Bottom middle

Notes:

 

Bottom middle

 

Off is the factory default setting for Bottom middle.

 

Off

 

“All pages” is the factory default setting for Print on.

 

Date/Time

 

Page number

 

 

Bates number

 

 

Custom text

 

 

Print on

 

 

All pages

 

 

First page only

 

 

All but first page

 

 

Enter custom text

 

 

 

 

Understanding printer menus

187

 

 

 

 

Menu item

Description

 

 

 

 

Header/Footer

Specifies header/footer information for the bottom right of the page

 

Bottom right

Notes:

 

Bottom right

 

Off is the factory default setting for Bottom right.

 

Off

 

“All pages” is the factory default setting for Print on.

 

Date/Time

 

Page number

 

 

Bates number

 

 

Custom text

 

 

Print on

 

 

All pages

 

 

First page only

 

 

All but first page

 

 

Enter custom text

 

 

 

 

 

Overlay

Specifies overlay text that is printed on each page of the copy job

 

Off

Note: Off is the factory default setting.

 

Confidential

 

 

Copy

 

 

Draft

 

 

Urgent

 

 

Custom

 

 

 

 

 

Custom Overlay

Specifies custom overlay text

 

 

 

 

Allow priority copies

Allows interruption of a print job to copy a page or document

 

On

Note: On is the factory default setting.

 

Off

 

 

 

 

 

Custom Job scanning

Lets you copy in a single copy job a document that contains mixed paper sizes

 

On

 

 

Off

 

 

 

 

 

Allow Save as Shortcut

Lets you save custom copy settings as shortcuts

 

On

Note: On is the factory default setting.

 

Off

 

 

 

 

 

Background Removal

Adjusts the amount of background visible on a copy

 

4 to +4

 

 

 

 

 

Auto Center

Lets you automatically center the copy on the page

 

On

Note: Off is the factory default setting.

 

Off

 

 

 

 

Understanding printer menus

188

 

 

 

 

Menu item

Description

 

 

 

 

Color Dropout

Specifies which color to drop during copies, and how much to increase or decrease

 

Color Dropout

the dropout

 

None

Notes:

 

Red

None is the factory default setting for Color Dropout.

 

Green

 

128 is the factory default setting for each color threshold.

 

Blue

 

 

 

Default Red Threshold

 

 

0–255

 

 

Default Green Threshold

 

 

0–255

 

 

Default Blue Threshold

 

 

0–255

 

 

 

 

 

Contrast

Specifies the contrast used for the copy job

 

0–5

Note: Best for content is the factory default setting.

 

Best for content

 

 

 

 

 

Mirror Image

Creates a mirror image of the original document

 

On

Note: Off is the factory default setting.

 

Off

 

 

 

 

 

Negative Image

Creates a negative image of the original document

 

On

Note: Off is the factory default setting.

 

Off

 

 

 

 

 

Shadow Detail

Adjusts the amount of shadow detail visible on a copy

 

0–4

Note: 0 is the factory default setting.

 

 

 

 

Scan edge to edge

Specifies if the original document is scanned edge-toedge prior to copying

 

On

Note: Off is the factory default setting.

 

Off

 

 

 

 

 

Sharpness

Adjusts the amount of sharpness on a copy

 

0–5

Note: 3 is the factory default setting.

 

 

 

 

Sample Copy

Creates a sample copy of the original document

 

On

Note: Off is the factory default setting.

 

Off

 

 

 

 

Fax Settings menu

Fax Mode (Analog Fax Setup) menu

Analog Fax Setup mode sends the fax job by way of a telephone line.

Understanding printer menus

189

General Fax Settings

 

Menu item

Description

 

 

 

 

Fax Cover Page

Configures the fax cover page

 

Fax Cover Page

Note: Off is the factory default setting for all Fax Cover Page options.

 

Off by default

 

 

On by default

 

 

Never Use

 

 

Always Use

 

 

Include To field

 

 

On

 

 

Off

 

 

Include From field

 

 

On

 

 

Off

 

 

From

 

 

Include Message field

 

 

On

 

 

Off

 

 

Message

 

 

Include Logo

 

 

On

 

 

Off

 

 

Include Footer <x>

 

 

Footer <x>

 

 

 

 

 

Station Name

Specifies the name of the fax within the printer

 

 

 

 

Station Number

Specifies a number associated with the fax

 

 

 

 

Station ID

Specifies how the fax is identified

 

Station Name

 

 

Station Number

 

 

 

 

 

Enable Manual Fax

Sets the printer to fax manually only, which requires a line splitter and a telephone

 

On

hand set

 

Off

Notes:

 

 

Use a regular telephone to answer an incoming fax job and to dial a fax

 

 

number.

 

 

Touch # 0 on the numeric keypad to go directly to the Manual Fax function.

 

 

 

 

Memory Use

Defines the allocation of non-volatilememory between sending and receiving fax jobs

 

All receive

Notes:

 

Mostly receive

 

“All receive” specifies that all the memory is set to receive fax jobs.

 

Equal

 

“Mostly receive” specifies that most of the memory is set to receive fax jobs.

 

Mostly sent

 

All send

Equal is the factory default setting. Equal splits the memory for sending and

 

 

receiving fax jobs into equal amounts.

 

 

“Mostly sent” specifies that most of the memory is set to send fax jobs.

 

 

“All send” specifies that all the memory is set to send fax jobs.

 

 

 

Understanding printer menus

190

 

 

 

 

Menu item

Description

 

 

 

 

Cancel Faxes

Specifies whether the printer may cancel fax jobs

 

Allow

Note: If Cancel Faxes is not enabled, it will not appear as an option.

 

Don't Allow

 

 

 

 

 

Caller ID

Specifies type of caller ID being used

 

FSK

Note: FSK is the factory default setting.

 

DTMF

 

 

 

 

 

Fax number masking

Specifies the direction from which digits are masked in an outgoing fax number

 

Off

Note: The number of characters masked is determined by the “Digits to mask”

 

From left

setting.

 

From right

 

 

 

 

 

Digits to mask

Specifies the number of digits to mask in an outgoing fax number

 

0–58

 

 

 

Fax Send Settings

 

 

 

 

 

Menu item

Description

 

 

 

 

Resolution

Specifies quality in dots per inch (dpi). A higher resolution gives greater print quality,

 

Standard

but it increases the fax transmission time for outgoing faxes.

 

Fine

Note: Standard is the factory default setting.

 

Super Fine

 

 

Ultra Fine

 

 

 

 

 

Original Size

Specifies the paper size of the document that is being scanned

 

Letter

Note: Letter is the US factory default setting. A4 is the international factory default

 

Legal

setting.

 

Executive

 

 

Folio

 

 

Statement

 

 

Universal

 

 

4 x 6 in.

 

 

3 x 5 in.

 

 

Business Card

 

 

Custom Scan Size <x>

 

 

A4

 

 

A5

 

 

Oficio (Mexico)

 

 

A6

 

 

JIS B5

 

 

Book Original

 

 

Auto Size Sense

 

 

Mixed Letter/Legal

 

 

 

 

Understanding printer menus

191

 

 

 

 

Menu item

Description

 

 

 

 

Sides (Duplex)

Specifies how the text and graphics are oriented on the page

 

Off

Notes:

 

Long edge

 

Off is the factory default setting.

 

Short edge

 

Long edge assumes binding along the long edge of the page (left edge for

 

 

 

 

portrait orientation and top edge for landscape orientation).

 

 

Short edge assumes binding along the short edge of the page (top edge for

 

 

portrait orientation and left edge for landscape orientation).

 

 

 

 

Content

Specifies the type of content that will be scanned to fax

 

Text

Notes:

 

Text/Photo

 

Text is used when the document is mostly text.

 

Photograph

 

Text/Photo is the factory default setting. Text/Photo is used when the

 

 

 

 

documents are mostly text or line art.

 

 

Photograph is used when the document is ahigh-qualityphotograph or inkjet

 

 

print.

 

 

 

 

Darkness

Lightens or darkens the output

 

1–9

Note: 5 is the factory default setting.

 

 

 

 

Dial Prefix

A numeric entry field is provided to enter numbers

 

 

 

 

Dialing Prefix Rules

Establishes a dialing prefix rule

 

Prefix Rule <x>

 

 

 

 

 

Automatic Redial

Specifies the number of times the printer tries to send the fax to a specified number

 

0–9

Note: 5 is the factory default setting.

 

 

 

 

Redial Frequency

Specifies the number of minutes between redials

 

1–200

 

 

 

 

 

Behind a PABX

Enables switchboard blind dialing without a dial tone

 

Off

 

 

On

 

 

 

 

 

Enable ECM

Enables Error Correction Mode for fax jobs

 

On

 

 

Off

 

 

 

 

 

Enable Fax Scans

Lets you send faxes by scanning at the printer

 

On

 

 

Off

 

 

 

 

 

Driver to fax

Allows driver to fax jobs to be sent by the printer

 

On

 

 

Off

 

 

 

 

 

Allow Save as Shortcut

Lets you save fax numbers as shortcuts in the printer

 

On

 

 

Off

 

 

 

 

Understanding printer menus

192

 

 

 

 

Menu item

Description

 

 

 

 

Dial Mode

Specifies the dialing sound, either as a tone or a pulse.

 

Tone

 

 

Pulse

 

 

 

 

 

Max Speed

Specifies the maximum speed in baud at which faxes are sent

 

2400

 

 

4800

 

 

9600

 

 

14400

 

 

33600

 

 

 

 

 

Custom Job scanning

Lets you scan a document that contains mixed paper sizes into a single file

 

On

 

 

Off

 

 

 

 

 

Scan Preview

Specifies whether a preview will appear on the display for scan jobs

 

On

 

 

Off

 

 

 

 

 

Background Removal

Adjusts the amount of background visible on a copy

 

4 to +4

Note: 0 is the factory default setting.

 

 

 

 

Auto Center

Lets you automatically center the fax on the page

 

On

Note: Off is the factory default setting.

 

Off

 

 

 

 

 

Color Dropout

Specifies which color to drop during faxing, and how much to increase or decrease

 

Color Dropout

the dropout

 

None

Notes:

 

Red

None is the factory default setting for Color Dropout.

 

Green

 

128 is the factory default setting for each color threshold.

 

Blue

 

 

 

Default Red Threshold

 

 

0–255

 

 

Default Green Threshold

 

 

0–255

 

 

Default Blue Threshold

 

 

0–255

 

 

 

 

 

Contrast

Specifies the contrast of the output

 

Best for content

Note: “Best for content” is the factory default setting.

 

0–5

 

 

 

 

 

Mirror Image

Creates a mirror image of the original document

 

On

Note: Off is the factory default setting.

 

Off

 

 

 

 

 

Negative Image

Creates a negative image of the original document

 

On

Note: Off is the factory default setting.

 

Off

 

 

 

 

Understanding printer menus

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Menu item

Description

 

 

 

 

Shadow Detail

Adjusts the amount of shadow detail visible on a fax

 

0–4

Note: 0 is the factory default setting.

 

 

 

 

Scan edge to edge

Specifies if the original document is scanned edge-toedge prior to faxing

 

On

Note: Off is the factory default setting.

 

Off

 

 

 

 

 

Sharpness

Adjusts the amount of sharpness on a fax

 

0–5

Note: 3 is the factory default setting.

 

 

 

 

Enable Color Fax Scans

Enables color faxing

 

On by default

Note: “Off by default” is the factory default setting.

 

Never use

 

 

Always use

 

 

Off by default

 

 

 

 

 

Auto Convert Color Faxes to Mono

Converts all outgoing faxes to black and white

 

Faxes

Note: On is the factory default setting.

 

On

 

 

 

Off

 

 

 

Fax Receive Settings

 

 

 

 

 

Menu item

Description

 

 

 

 

Enable Fax Receive

Allows fax jobs to be received by the printer

 

On

Note: On is the factory default setting.

 

Off

 

 

 

 

 

Rings to Answer

Specifies the number of rings before answering an incoming fax job

 

1–25

Note: 1 is the factory default setting.

 

 

 

 

Auto Reduction

Scales an incoming fax job so it fits the size of the paper loaded in the designated fax

 

On

source

 

Off

Note: On is the factory default setting.

 

 

 

 

Paper Source

Specifies the paper source selected to supply paper for the printer to print an incoming

 

Auto

fax

 

Tray <x>

 

 

Multi Purpose Feeder

 

 

Output Bin

Specifies an output bin for received faxes

 

Standard Bin

Note: Bin 1 is available only when the finisher is installed.

 

Bin 1<x>

 

 

 

 

 

Sides (Duplex)

Enables duplex printing (two-sidedprinting) for incoming fax jobs

 

On

 

 

Off

 

 

 

 

 

Fax Footer

Prints the transmission information at the bottom of each page from a received fax

 

On

Note: On is the factory default setting.

 

Off

 

 

 

 

Understanding printer menus

194

 

 

 

 

Menu item

Description

 

 

 

 

Max Speed

Specifies the maximum speed in baud at which faxes are received

 

2400

 

 

4800

 

 

9600

 

 

14400

 

 

33600

 

 

 

 

 

Fax Forwarding

Enables forwarding of received faxes to another recipient

 

Forward

 

 

Print

 

 

Print and Forward

 

 

 

 

 

Forward to

Specifies the type of recipient to which faxes will be forwarded

 

Fax

Note: This item is available only from the printer Embedded Web Server.

 

E mail

 

 

FTP

 

 

LDSS

 

 

eSF

 

 

 

 

 

Forward to Shortcut

Lets you enter the shortcut number which matches the recipient type (Fax, E-mail,

 

 

FPT, LDSS, or eSF)

 

 

 

 

Block No Name Fax

Enables blocking of incoming faxes sent from devices with no station ID specified

 

On

 

 

Off

 

 

 

 

 

Banned Fax List

Enables the list of banned fax numbers stored in the printer

 

 

 

 

Holding Faxes

Enables fax holding all of the time or according to a set schedule

 

Held Fax Mode

Note: Off is the factory default setting.

 

Off

 

 

Always On

 

 

Manual

 

 

Scheduled

 

 

Fax Holding Schedule

 

 

 

 

 

Staple

Specifies the default staple setting for the attached finisher

 

On

Note: Only the settings associated with the installed finisher appear.

 

Off

 

 

 

 

Fax Log Settings

 

 

 

 

 

Menu item

Description

 

 

 

 

Transmission Log

Enables printing of a transmission log after each fax job

 

Print log

 

 

Do not print log

 

 

Print only for error

 

 

 

 

 

Receive Error Log

Enables printing of a receive error log following a receive error

 

Print Never

 

 

Print on Error

 

 

 

 

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Menu item

Description

 

 

 

 

Auto Print Logs

Enables automatic printing of fax logs

 

On

Note: Logs print after every 200 jobs.

 

Off

 

 

 

 

 

Log Paper Source

Selects the source of the paper used for printing logs

 

Tray <x>

 

 

Manual Feeder

 

 

 

 

 

Logs Display

Specifies whether printed logs display the dialed number or the station name returned

 

Remote Station Name

 

 

Dialed Number

 

 

 

 

 

Enable Job Log

Enables access to the Fax Job log

 

On

 

 

Off

 

 

 

 

 

Enable Call Log

Enables access to the Fax Call log

 

On

 

 

Off

 

 

 

 

 

Log Output Bin

Specifies the output bin where fax logs are printed

 

Standard Bin

 

 

Bin <x>

 

 

 

Speaker Settings

 

 

 

 

 

Menu item

Description

 

 

 

 

Speaker Mode

Notes:

 

Always Off

Always Off turns the speaker off.

 

On until Connected

 

On until Connected is the factory default setting. The speaker is on and issues a

 

Always On

 

noise until the fax connection is made.

 

 

 

 

Always On turns the speaker on.

 

 

 

 

Speaker Volume

Controls the volume setting

 

High

Note: High is the factory default setting.

 

Low

 

 

 

 

 

Ringer Volume

Controls the fax speaker ringer volume

 

On

Note: On is the factory default setting.

 

Off

 

 

 

Distinctive Rings

 

Menu item

Single Ring

On

Off

Description

Answers calls with a one ring pattern

Note: On is the factory default setting.

Understanding printer menus

196

 

 

 

 

Menu item

Description

 

 

 

 

Double Ring

Answers calls with a double ring pattern

 

On

Note: On is the factory default setting.

 

Off

 

 

 

 

 

Triple Ring

Answers calls with a triple ring pattern

 

On

Note: On is the factory default setting.

 

Off

 

 

 

 

Fax Mode (Fax Server Setup) menu

Fax Server mode sends the fax job to a fax server for transmission.

Fax Server Setup

 

Menu item

Description

 

 

 

 

To Format

Lets you enter the information using the virtual keyboard on the printer touch screen

 

Reply Address

 

 

Subject

 

 

Message

 

 

 

 

 

Primary SMTP Gateway

Specifies SMTP server port information

 

 

Note: 25 is the default SMTP gateway port.

 

 

 

 

Secondary SMTP Gateway

Specifies SMTP server port information

 

 

Note: 25 is the default SMTP gateway port.

 

 

 

 

Image Format

Specifies the image type for scan to fax

 

PDF (.pdf)

 

 

XPS (.xps)

 

 

TIFF (.tif)

 

 

 

 

 

Content

Specifies the type of content that will be scanned to fax

 

Text

Notes:

 

Text/Photo

 

Text is used when the document is mostly text.

 

Photograph

 

Text/Photo is the factory default setting. Text/Photo is used when the

 

 

 

 

documents are mostly text or line art.

 

 

Photograph is used when the document is ahigh-qualityphotograph or inkjet

 

 

print.

 

 

 

 

Fax Resolution

Specifies the resolution level for scan to fax

 

Standard

 

 

Fine

 

 

Super Fine

 

 

Ultra Fine

 

 

 

 

 

Darkness

Lightens or darkens the output

 

1–9

Note: 5 factory default setting.

 

 

 

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197

 

 

 

 

Menu item

Description

 

 

 

 

Orientation

Specifies the orientation of the scanned image

 

Portrait

 

 

Landscape

 

 

 

 

 

Original Size

Specifies the paper size of the document that is being scanned

 

Letter

Note: Letter is the US factory default setting. A4 is the international factory default

 

Legal

setting.

 

Executive

 

 

Folio

 

 

Statement

 

 

Universal

 

 

4 x 6 in.

 

 

3 x 5 in.

 

 

Business Card

 

 

Custom Scan Size <x>

 

 

A4

 

 

A5

 

 

Oficio (Mexico)

 

 

A6

 

 

JIS B5

 

 

Book Original

 

 

Auto Size Sense

 

 

Mixed Letter/Legal

 

 

 

 

 

Use Multi Page TIFF

Provides a choice between single-pageTIFF files and multiple page TIFF files. For a

 

On

multiple-pagescan to fax job, either one TIFF file is created containing all the pages,

 

Off

or multiple TIFF files are created with one file for each page of the job.

 

 

 

 

Notes:

 

 

On is the factory default setting.

 

 

This menu item applies to all scan functions.

 

 

 

 

Enable Analog Receive

Enables analog fax receive

 

On

Note: Off is the factory default setting.

 

Off

 

 

 

E mail Settings menu

 

 

 

 

 

Menu item

Description

 

 

 

 

E mail Server Setup

Specifies e mail server information

 

Subject

Note: The message box has a limitation of 512 characters.

 

Message

 

 

 

 

Understanding printer menus

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Menu item

Description

 

 

 

 

E mail Server Setup

Sends a copy of the e-mailback to the creator of thee-mail

 

Send me a copy

 

 

Never appears

 

 

On by default

 

 

Off by default

 

 

Always On

 

 

 

 

 

E mail Server Setup

Specifies the maximum e-mailsize in kilobytes

 

Max e mail size

Note: E-mailabove the specified size is not sent.

 

0–65535KB

 

 

 

 

 

E mail Server Setup

Sends a message when an e-mailis greater than the configured size limit

 

Size Error Message

 

 

 

 

 

E mail Server Setup

Sends an e-mailonly when the address contains the domain name, such as a company

 

Limit destinations

domain name

 

 

Notes:

 

 

E-mailcan only be sent to the specified domain.

 

 

The limit is one domain.

 

 

 

 

E mail Server Setup

Defines the path name

 

Web Link Setup

Note: Defines the path. For example: /directory/path

 

Server

The following characters or symbols are invalid entries for a path name: * : ? <

 

Login

 

> |.

 

Password

 

 

Path

 

 

Base file name

 

 

Web Link

 

 

 

 

 

Format

Specifies the format of the file

 

PDF (.pdf)

 

 

Secure PDF

 

 

TIFF (.tif)

 

 

JPEG (.jpg)

 

 

XPS (.xps)

 

 

 

 

 

PDF Version

Sets the version of the PDF file that will be scanned to e mail

 

1.2–1.6

Note: 1.5 is the factory default setting.

 

 

 

 

Content

Specifies the type of content that will be scanned to e mail

 

Text/Photo

Notes:

 

Photograph

 

Text/Photo is the factory default setting. Text/Photo is used when the

 

Text

 

documents are mostly text or line art.

 

 

 

 

Photograph is used when the document is ahigh-qualityphotograph or inkjet

 

 

print.

 

 

Text is used when the document is mostly text.

 

 

 

Understanding printer menus

199

 

 

 

 

Menu item

Description

 

 

 

 

Color

Specifies whether a job prints in grayscale or color

 

Gray

Note: Gray is the factory default setting.

 

Color

 

 

 

 

 

Resolution

Specifies how many dots per inch are scanned

 

75

Note: 150 dpi is the factory default setting.

 

150

 

 

200

 

 

300

 

 

400

 

 

600

 

 

 

 

 

Darkness

Lightens or darkens the output

 

1–9

Note: 5 is the factory default setting.

 

 

 

 

Orientation

Specifies the orientation of the scanned image

 

Portrait

Note: Portrait is the factory default setting.

 

Landscape

 

 

 

 

 

Original Size

Specifies the paper size of the document that is being scanned

 

Letter

Note: Letter is the US factory default setting. A4 is the international factory default

 

Legal

setting.

 

Executive

 

 

Folio

 

 

Statement

 

 

Universal

 

 

4 x 6 in.

 

 

3 x 5 in.

 

 

Business Card

 

 

Custom Scan Size <x>

 

 

A4

 

 

A5

 

 

Oficio (Mexico)

 

 

A6

 

 

JIS B5

 

 

Book Original

 

 

Auto Size Sense

 

 

Mixed Letter/Legal

 

 

 

 

 

Sides (Duplex)

Specifies how the text and graphics are oriented on the page

 

Off

Notes:

 

Long edge

 

Off is the factory default setting.

 

Short edge

 

Long edge assumes binding along the long edge of the page (left edge for

 

 

 

 

portrait orientation and top edge for landscape orientation).

 

 

Short edge assumes binding along the short edge of the page (top edge for

 

 

portrait orientation and left edge for landscape orientation).

 

 

 

Understanding printer menus

200

 

 

 

 

Menu item

Description

 

 

 

 

JPEG Quality

Sets the quality of a JPEG photo image in relation to file size and the quality of the

 

Best for content

image

 

5–90

Notes:

 

 

“Best for content” is the factory default setting.

 

 

5 reduces the file size, but the quality of the image is lessened.

 

 

90 provides the best image quality, but the file size is very large.

 

 

This menu item applies to all scan functions.

 

 

 

 

E mail images sent as

Specifies how the images will be sent

 

Attachment

Note: Attachment is the factory default setting.

 

Web Link

 

 

 

 

 

Use Multi Page TIFF

Provides a choice between single-pageTIFF files and multiple page TIFF files. For a

 

On

multiple-pagescan toe-mailjob, either one TIFF file is created containing all the

 

Off

pages, or multiple TIFF files are created with one file for each page of the job.

 

 

 

 

Notes:

 

 

On is the factory default setting.

 

 

This menu item applies to all scan functions.

 

 

 

 

Transmission Log

Specifies whether the transmission log prints

 

Print log

Note: “Print log” is the factory default setting.

 

Do not print log

 

 

Print only for error

 

 

 

 

 

Log Paper Source

Specifies a paper source for printing e-maillogs

 

Tray <x>

Note: Tray 1 is the factory default setting.

 

Manual Feeder

 

 

Manual Env

 

 

MP Feeder

 

 

 

 

 

Log Output Bin

Specifies an output bin for the printed e mail log

 

Standard Bin

 

 

Bin <x>

 

 

 

 

 

E mail Bit Depth

Enables the Text/Photo mode to have smaller file sizes by using 1 bit images when

 

8 bit

Color is set to Off.

 

1 bit

Note: 8 bit is the factory default setting.

 

 

 

 

Custom Job scanning

Lets you copy a document that contains mixed paper sizes into a single job

 

On

 

 

Off

 

 

 

 

 

Scan Preview

Specifies whether a preview will appear on the display for scan jobs

 

On

Note: Off is the factory default setting.

 

Off