Lanier CW2200SP, CW2200-MP User Manual

0 (0)

User Guide

What You Can Do with This Machine

Getting Started

Copy

Print

Scan

Document Server

Web Image Monitor

Adding Paper and Ink

Troubleshooting

Appendix

For information not in this manual, refer to the HTML/PDF files on the supplied

CD-ROM.

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "Read This First" before using the machine.

TABLE OF CONTENTS

 

How to Read the Manuals.................................................................................................................................

5

Symbols Used in the Manuals.......................................................................................................................

5

Model-Specific Information...............................................................................................................................

6

Names of Major Features..................................................................................................................................

7

1. What You Can Do with This Machine

 

Saving Paper.......................................................................................................................................................

9

Converting Documents to Electronic Formats Easily......................................................................................

10

Registering Destinations...................................................................................................................................

11

Operating the Machine More Effectively......................................................................................................

12

Customizing the [Home] Screen as You Like.................................................................................................

13

Making Copies Using Various Functions........................................................................................................

14

Printing Data Using Various Functions............................................................................................................

15

Utilizing Stored Documents.............................................................................................................................

16

Using the Scanner in a Network Environment...............................................................................................

17

Preventing Information Leakage (Security Functions)....................................................................................

18

Monitoring and Setting the Machine Using a Computer..............................................................................

19

Preventing an Unauthorized Copy.................................................................................................................

20

2. Getting Started

 

Guide to Names and Functions of Components............................................................................................

21

Guide to Functions of the Machine's Options................................................................................................

24

Guide to Functions of the Machine's External Options.............................................................................

24

Guide to the Names and Functions of the Machine's Control Panel...........................................................

25

How to Use the [Home] Screen......................................................................................................................

28

Adding Icons to the [Home] Screen...........................................................................................................

29

Registering Functions in a Program.................................................................................................................

33

Example of Programs...................................................................................................................................

35

Turning On/Off the Power..............................................................................................................................

37

Turning On the Main Power........................................................................................................................

37

Turning Off the Main Power........................................................................................................................

37

When the Authentication Screen is Displayed...............................................................................................

39

User Code Authentication Using the Control Panel..................................................................................

39

Logging In Using the Control Panel............................................................................................................

39

Logging Out Using the Control Panel.........................................................................................................

40

1

Placing Originals..............................................................................................................................................

41

Placing Originals on the Original Table....................................................................................................

41

Scanning an Original Using a Carrier Sheet.............................................................................................

42

Placing Rolled Originals..............................................................................................................................

43

3. Copy

 

Basic Procedure................................................................................................................................................

45

Reducing or Enlarging Originals.....................................................................................................................

47

Preset Reduce / Enlarge.............................................................................................................................

47

Zoom.............................................................................................................................................................

48

Auto Reduce / Enlarge...............................................................................................................................

49

User Auto Reduce / Enlarge......................................................................................................................

50

Combined Copying.........................................................................................................................................

53

Specifying the Length of Copy Paper Cut......................................................................................................

55

Synchro Cut..................................................................................................................................................

55

Preset Cut......................................................................................................................................................

55

Variable Cut.................................................................................................................................................

57

Copying from the Paper Bypass Location......................................................................................................

59

Copying onto Regular Size Paper from the Paper Bypass Location........................................................

59

Copying onto Custom Size Paper from the Paper Bypass Location........................................................

60

Storing Data in the Document Server.............................................................................................................

62

4. Print

 

Installing the Printer Driver for a Network Connection..................................................................................

63

Installing the Printer Driver for the Selected Port........................................................................................

63

Using Windows Print Server as a Network Printer....................................................................................

68

Installing the Printer Driver for USB Connection............................................................................................

69

Windows XP, Windows Server 2003/2003 R2.....................................................................................

69

Windows Vista, Windows Server 2008....................................................................................................

70

Windows 7, Windows Server 2008 R2....................................................................................................

70

Displaying the Printer Driver Properties..........................................................................................................

72

Standard Printing..............................................................................................................................................

73

Locked Print.......................................................................................................................................................

74

Sending a Locked Print File.........................................................................................................................

74

Printing a Locked Print File Using the Control Panel..................................................................................

74

2

Hold Print..........................................................................................................................................................

76

Sending a Hold Print File.............................................................................................................................

76

Printing a Hold Print File Using the Control Panel.....................................................................................

76

Stored Print........................................................................................................................................................

78

Sending a Stored Print File..........................................................................................................................

78

Printing a Stored Print File Using the Control Panel...................................................................................

78

5. Scan

 

Basic Procedure When Using Scan to Folder................................................................................................

81

Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....

.......................................................................................................................................................................

82

Registering an SMB Folder.........................................................................................................................

84

Deleting an SMB Registered Folder...........................................................................................................

87

Entering the Path to the Destination Manually...........................................................................................

88

Basic Procedure for Sending Scan Files by E-mail........................................................................................

89

Registering an E-mail Destination...............................................................................................................

90

Deleting an E-mail Destination....................................................................................................................

91

Entering an E-mail Address Manually........................................................................................................

92

Basic Procedure for Storing Scan Files...........................................................................................................

93

Checking a Stored File Selected from the List............................................................................................

94

Specifying the File Type...................................................................................................................................

95

Specifying Scan Settings.................................................................................................................................

96

6. Document Server

 

Storing Data......................................................................................................................................................

97

Printing Stored Documents...............................................................................................................................

99

7. Web Image Monitor

 

Displaying Top Page.....................................................................................................................................

101

8. Adding Paper and Ink

 

Precautions for Loading Paper......................................................................................................................

103

Loading Paper into the Paper Input Location...............................................................................................

105

Printing from the Paper Input Location Using the Printer Function.........................................................

117

Loading Paper into the Paper Bypass Location...........................................................................................

119

Printing from the Paper Bypass Location Using the Printer Function......................................................

122

Recommended Paper Sizes and Types........................................................................................................

126

3

Paper Roll...................................................................................................................................................

139

Cut Paper...................................................................................................................................................

140

Translucent Paper......................................................................................................................................

140

Adding Ink......................................................................................................................................................

141

Sending Scanned Documents When Ink Has Run Out..........................................................................

143

Ink...............................................................................................................................................................

143

Replacing an Ink Collector Unit....................................................................................................................

146

9. Troubleshooting

 

Indicators........................................................................................................................................................

149

When an Indicator for the [Check Status] Key Is Lit....................................................................................

150

Panel Tone......................................................................................................................................................

152

When You Have Problems Operating the Machine...................................................................................

153

When Print Results Are Not Satisfactory......................................................................................................

161

Checking Whether the Print-heads Scratch the Paper...........................................................................

161

Checking Whether a Nozzle is Clogged................................................................................................

161

Maintenance..................................................................................................................................................

163

Print Nozzle Check Pattern.......................................................................................................................

163

Clean Print-heads......................................................................................................................................

165

Flush Print-heads........................................................................................................................................

166

Adjustment..................................................................................................................................................

167

When Messages Are Displayed on the Control Panel...............................................................................

177

Messages Displayed When Using the Copy/Document Server Function...........................................

177

Messages Displayed When Using the Printer Function..........................................................................

180

Messages Displayed When Using the Scanner Function......................................................................

191

When Messages Are Displayed on Your Computer Screen.....................................................................

205

Messages Displayed When Using the Scanner Function......................................................................

205

10. Appendix

 

Trademarks.....................................................................................................................................................

211

INDEX...........................................................................................................................................................

213

4

How to Read the Manuals

Symbols Used in the Manuals

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys on the machine's display or control panels.

Indicates instructions stored in a file on a provided CD-ROM. (mainly Europe)

(mainly North America)

Differences in the functions of Region A and Region B models are indicated by two symbols. Read the information indicated by the symbol that corresponds to the region of the model you are using. For details about which symbol corresponds to the model you are using, see p.6 "Model-Specific Information".

5

Model-Specific Information

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label.

CPL004

The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.

(mainly Europe)

If the label contains the following, your machine is a region A model:

CODE XXXX -27

220–240 V

(mainly North America)

If the label contains the following, your machine is a region B model:

CODE XXXX -17

120–127 V

Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.

6

Names of Major Features

In this manual, major features of the machine are referred to as follows:

• Roll Unit RU6520 Paper Input Location 2

7

8

1. What You Can Do with This Machine

You can search for a description by what you want to do.

Saving Paper

BRL059S

Printing multi-page documents on a single sheet (Combine)

See "Combined Copying", Copy/ Document Server.

Conserving ink when printing (Ink Save function)

See "Enabling the Ink Save Function", Print.

9

1. What You Can Do with This Machine

Converting Documents to Electronic Formats Easily

CQH100

Sending scan files

See "Basic Procedure for Sending Scan Files by E-mail", Scan.

Sending the URL of the folder in which scan files are stored

See "Sending the URL by E-mail", Scan.

Storing scan files in a shared folder

See "Basic Procedure When Using Scan to Folder", Scan.

Storing scan files on media

See "Basic Procedure for Saving Scan Files on a Removable Memory Device", Scan.

Managing and using documents converted to electronic formats (Document Server)

See "Relationship between Document Server and Other Functions", Copy/ Document Server.

Reducing the document size of scanned data (Reduce / Enlarge)

See "Edit", Scan.

Reducing the file size of scanned data while maintaining the text legibility (PDF (JPEG 2000))

See "Specifying the File Type", Scan.

10

Registering Destinations

Registering Destinations

CQH101

Using the control panel to register destinations in the Address Book

See "Registering a destination in the address book manually", Scan.

11

1. What You Can Do with This Machine

Operating the Machine More Effectively

CQH102

Registering and using frequently-used settings (Program)

See "Registering Functions in a Program", Convenient Functions.

Registering frequently-used settings as initial settings (Program as Defaults (Copier/Document Server/Scanner))

See "Changing the Default Functions of the Initial Screen", Convenient Functions.

Registering frequently-used printing settings to the printer driver

See "Using One Click Presets", Print.

Changing the initial settings of the printer driver to frequently-used printing settings

See "Displaying the Printing Preferences Dialog Box", Print.

Adding shortcuts to frequently used programs or Web pages

See "Adding Icons to the [Home] Screen", Convenient Functions.

Changing the order of the function and shortcut icons

See "Changing the Order of Icons on the [Home] Screen", Convenient Functions.

12

Customizing the [Home] Screen as You Like

Customizing the [Home] Screen as You Like

The icons of each function are displayed on the [Home] screen.

CQH001

You can add shortcuts to often used programs or Web pages to the [Home] screen. The programs or Web pages can be recalled easily by pressing the shortcut icons.

You can display only the icons of functions and shortcuts that you use.

You can change the order of the function and shortcut icons.

For details about the features on the [Home] screen, see "How to Use the [Home] Screen", Getting

Started.

For details about how to customize the [Home] screen, see "Types of [Home] Screens and How to Customize Them", Convenient Functions.

13

1. What You Can Do with This Machine

Making Copies Using Various Functions

CQH002

You can make copies in full color. You can switch the color copy mode depending on the type of originals used and the desired finish.

You can print stamps on copies. Stamps can include background numbers, scanned images, dates, and page numbers.

You can adjust the color tones and image quality of your copies.

You can reduce or enlarge the copy image. With the Auto Reduce / Enlarge function, the machine automatically detects the original size, and then selects an appropriate reproduction ratio based on the paper size you select. If the orientation in which your original is placed is different from that of the paper you are copying onto, the machine rotates the original image by 90 degrees and fits it on the copy paper.

You can use the "Combine" function to save paper by printing multiple pages on a single sheet.

See "Copying in Color", "Stamps", "Adjusting Color", "Reducing or Enlarging Originals", and "Combined Copying", Copy/ Document Server.

14

Printing Data Using Various Functions

Printing Data Using Various Functions

CQH003

This machine supports network and local connections.

You can send PDF files directly to the machine for printing, without having to open a PDF application.

You can print or delete print jobs stored on the machine's hard disk, which have been previously sent from computers using the printer driver. The following types of print jobs can be selected: Sample Print, Locked Print, Hold Print, and Stored Print.

You can print files stored on a removable memory device and specify print conditions such as print quality and print size.

See "Printing a File Directly", "Storing Documents in the Hard Disk Drive and Printing them", and "Direct Printing from a Memory Storage Device", Print.

15

1. What You Can Do with This Machine

Utilizing Stored Documents

You can store files scanned in copier, printer, or scanner mode on the machine's hard disk. With Web Image Monitor, you can use your computer to search for, view, print, delete, and send stored files via the network. You can also change print settings and print multiple documents (Document Server).

CQH004

Using the file format converter, you can download stored documents to your computer.

For details about the Document Server in copier mode and how to use the Document Server, see "Storing Data in the Document Server" and "Document Server", Copy/ Document Server.

For details about the Document Server in printer mode, see "Saving and Printing Using the Document Server", Print.

For details about the Document Server in scanner mode, see "Storing and Saving the Scanned

Documents", Scan.

16

Using the Scanner in a Network Environment

Using the Scanner in a Network Environment

CQK103

You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).

You can send scan files directly to folders (Sending scan files by Scan to Folder).

You can use this machine as a delivery scanner for the ScanRouter delivery software*1 (Network delivery scanner). You can save scan files in the delivery server or send them to a folder in a computer on the same network.

*1 The ScanRouter delivery software is no longer available for sale.

See "Basic Procedure for Sending Scan Files by E-mail", "Basic Procedure When Using Scan to Folder", and "Basic Procedure for Delivering Files", Scan.

17

1. What You Can Do with This Machine

Preventing Information Leakage (Security

Functions)

CQK104

You can protect documents from unauthorized access and stop them from being copied without permission.

You can control the use of the machine, as well as prevent machine settings from being changed without authorization.

By setting passwords, you can prevent unauthorized access via the network.

You can erase or encrypt the data on the hard disk to minimize the risk of information leakage.

You can limit the usage of functions for each user.

See Security Guide.

18

Monitoring and Setting the Machine Using a Computer

Monitoring and Setting the Machine Using a

Computer

Using Web Image Monitor, you can check the machine's status and change the settings.

CQH005

You can check which paper input location is running out of paper, register information in the Address Book, specify the network settings, configure and change the system settings, manage jobs, print the job history, and configure the authentication settings.

• See Connecting the Machine/ System Settings or Web Image Monitor Help.

19

1. What You Can Do with This Machine

Preventing an Unauthorized Copy

You can print embedded pattern on paper to prevent them from being copied.

CQH103

Using the printer driver, you can embed a pattern in the printed document. If the document is copied on a machine with the Copy Data Security unit, protected pages are grayed out in the copy. This can minimize the risk of confidential information being copied. If a document protected by unauthorized copy guard is copied on a machine that is equipped with the Copy Data Security unit, the machine beeps to notify users that unauthorized copying is being attempted.

If the document is copied on a machine without the Copy Data Security Unit, the hidden text becomes conspicuous in the copy, showing that the copy is unauthorized.

Using the printer driver, you can embed text in the printed document for unauthorized copy prevention. If the document is copied, scanned, or stored in a Document Server by a copier or multifunction printer, the embedded text appears conspicuous in the copy, discouraging such unauthorized copying.

For details, see the printer driver Help, Print, and Security Guide.

20

Lanier CW2200SP, CW2200-MP User Manual

2. Getting Started

This chapter describes how to start using this machine.

Guide to Names and Functions of Components

Do not obstruct the ventilation holes by placing objects near them or leaning things against them. If the machine overheats, a failure might occur.

Front

1

2

3

4

 

5

 

18

6

7

 

 

17

8

 

 

9

16

 

 

 

14

15

13

12

11

10

CPL001

1.Original cover

Open to clear jammed originals.

2.Original stacker

Originals are stacked here.

3.Control panel

See p.25 "Guide to the Names and Functions of the Machine's Control Panel".

21

2.Getting Started

4.[Scanner Stop] key

Use if originals are feeding in slanted, or to cancel scanning while an original is feeding in.

5.Original table

Place originals here scanning side down.

6.Original guide

Set to the width of your originals.

7.Paper holding lever

This lever holds paper that is inserted into the paper input location or the paper bypass location. Use this lever to copy or print from the bypass location, or to remove misfed paper.

8.Cartridge cover

Open to replace print cartridges.

9.Platen

Paper is sucked down and prevented from floating. Clean this area if the back of the printouts becomes dirty. See "Cleaning the Platen", Maintenance and Specifications.

10.Paper bypass location

Load paper here when you copy or print from the paper bypass location. Load paper print side up.

11.Output basket

The delivered paper is stacked here. Change the mode of the basket according to the size of the paper.

12.Paper input location cover

Open to load the paper roll onto the paper input location or to remove misfed paper.

13.Rewind button

Press this button to load the paper roll or to remove misfed paper.

14.Paper Input Location 1

Load a paper roll here.

15.Paper Input Location 2

Load a paper roll here.

16.Paper output location

The printouts are delivered here.

17.Front cover

This is the cover of the paper bypass location. Open this cover to copy or print from the paper bypass location, to remove misfed paper, or to clean the platen.

18.Main power switch

To operate the machine, the main power switch must be on. If it is off, turn the switch on.

22

Guide to Names and Functions of Components

Rear

1

4

2

3

CPL002

1.Original exit

Originals are delivered here.

2.Ventilation holes

Prevent overheating.

3.Ink collector unit cover

Open this cover to replace the ink collector unit. Ink used for maintenance collects in the ink collector unit.

4.Original output guide

Stacks originals delivered to the rear output.

23

2. Getting Started

Guide to Functions of the Machine's Options

Guide to Functions of the Machine's External Options

1

2

CPL003

1.Paper holder

Use to set a paper roll onto the paper input location.

This is useful to change quickly to a different size paper roll from the paper holder.

2.Paper Input Location 2

Load a paper roll onto this unit.

24

Guide to the Names and Functions of the Machine's Control Panel

Guide to the Names and Functions of the Machine's Control Panel

This illustration shows the control panel of the machine with options fully installed.

 

1

2

3

 

 

4

5

 

6

 

 

 

 

 

 

 

 

 

7

 

 

 

 

 

 

 

 

 

8

 

 

 

 

 

 

 

 

 

9

 

 

 

 

 

 

 

 

 

10

18

17

 

19

16

15

14 13

12

11

20

CPL005

 

1.[Home] key

Press to display the [Home] screen. For details, see p.28 "How to Use the [Home] Screen".

2.Function keys

No functions are registered to the function keys as a factory default. You can register often used functions, programs, and Web pages. For details, see "Configuring function keys", Getting Started.

3.Display panel

Displays keys for each function, operation status, or messages. See "How to Use the Screens on the Control Panel", Getting Started.

4.[Reset] key

Press to clear the current settings.

5.[Program] key (copier, Document Server, and scanner mode)

Press to register frequently used settings, or to recall registered settings. See "Registering Frequently Used Functions", Convenient Functions.

Press to program defaults for the initial display when modes are cleared or reset, or immediately after the main power switch is turned on.

25

2. Getting Started

See "Changing the Default Functions of the Initial Screen", Convenient Functions.

6.Main power indicator

The main power indicator goes on when you turn on the main power switch.

7.[Energy Saver] key

Press to switch to and from Low Power mode or Sleep mode. See "Saving Energy", Getting Started.

When the machine is in Low Power mode, the [Energy Saver] key is lit. In Sleep mode, the [Energy Saver] key flashes slowly.

8.[Login/Logout] key

Press to log in or log out.

9.[User Tools/Counter] key

User Tools

Press to change the default settings to meet your requirements. See "Accessing User Tools", Connecting the Machine/ System Settings.

Counter

Press to check or print the counter value. See "Counter", Maintenance and Specifications.

You can find out where to order expendable supplies and where to call when a malfunction occurs. You can also print these details. See "Checking Enquiry Using the User Tools", Maintenance and Specifications.

10.[Simple Screen] key

Press to switch to the simple screen. See "Switching Screen Patterns", Getting Started.

11.[] key (Enter key)

Press to confirm values entered or items specified.

12.[Start] key

Press to start copying, printing, scanning, or sending.

13.[Sample Copy] key

Press to make a single set of copies or prints to check print quality before making multiple sets. See "Sample Copy", Copy/ Document Server.

14.[Stop] key

Press to stop scanning originals or to delete preset jobs. However, a print job in progress cannot be stopped.

15.[Clear] key

Press to delete a number entered.

16.Number keys

Use to enter the numbers for copies, and data for the selected function.

17.[Check Status] key

Press to check the machine's system status, operational status of each function, and current jobs. You can also display the job history and the machine's maintenance information.

18.Data In indicator (printer mode)

Flashes when the machine is receiving print jobs from a computer. See Print.

26

Guide to the Names and Functions of the Machine's Control Panel

19.Media slots

Use to insert an SD card or a USB flash memory device.

20.Media access lamp

Lights up when a memory storage device is inserted in the media slot or accessed.

27

2. Getting Started

How to Use the [Home] Screen

The icons of each function are displayed on the [Home] screen.

You can add shortcuts to frequently used programs or Web pages to the [Home] screen. The icons of added shortcuts appear on the [Home] screen. The programs or Web pages can be recalled easily by pressing the shortcut icons.

To display the [Home] screen, press the [Home] key.

1

2

3

4

5

8

7

6

CPL015

1.[Copier]

Press to make copies.

For details about how to use the copy function, see Copy/ Document Server.

2.[Scanner]

Press to scan originals and save images as files.

For details about how to use the scanner function, see Scan.

3.[Printer]

Press to make settings for using the machine as a printer.

For details about how to make settings for the printer function, see Print.

4.Home screen image

You can display an image on the [Home] screen, such as a corporate logo. To change the image, see "Displaying the Image on the [Home] Screen", Convenient Functions.

5./

Press to switch pages when the icons are not displayed on one page.

28

Loading...
+ 190 hidden pages