Kyocera M8130CIDN, M4125IDN, M4132IDN, M8124CIDN User Manual

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FAX System 13

OPERATION GUIDE

> Contents

Contents

	Contents ....................................................................................................................................	i
	Menu Map ...............................................................................................................................	vi
	[FAX] .............................................................................................................................	vi
	[Sub Address Box] .......................................................................................................	vii
	[Polling Box] .................................................................................................................	vii
	[FAX Memory RX Box] .................................................................................................	vii
	[Status/Job Cancel] .....................................................................................................	viii
	[System Menu/Counter] ................................................................................................	ix
	About the FAX Operation Guide (this Guide) .......................................................................	xviii
	Structure of the guide .................................................................................................	xviii
	Conventions Used in This Guide .................................................................................	xix
1	Legal and Safety Information ................................................................	1-1
	Safety Conventions in This Guide .......................................................................................	1-2
	About this Operation Guide .................................................................................................	1-3
	Legal Notice ........................................................................................................................	1-3
	FCC PART 68 REQUIREMENTS .......................................................................................	1-4
	IMPORTANT SAFETY INSTRUCTIONS ............................................................................	1-5
	IMPORTANTES MESURES DE SECURITE ......................................................................	1-5
	CANADIAN IC REQUIREMENTS .......................................................................................	1-5
	CONDITIONS DE L'IC CANADIENNE ................................................................................	1-6
	Technical regulations for terminal equipment ......................................................................	1-6
	Network Compatibility Declaration ......................................................................................	1-7
	Trademark Information ........................................................................................................	1-7
	Precautions When Turning Power OFF ..............................................................................	1-8
2	Before Using the Fax Machine ..............................................................	2-1
	Part Names (Machine Exterior) ...........................................................................................	2-2
	Part Names (Document Processor) ....................................................................................	2-3
	Using the Operation Panel ..................................................................................................	2-4
	Using the Operation Panel ..................................................................................................	2-5
	Display the Home screen ..........................................................................................	2-5
	Operating the touch panel .........................................................................................	2-6
	Using the [Enter] key .................................................................................................	2-6
	Using the [Quick No. Search] key .............................................................................	2-6
	Quick Setup Wizard .............................................................................................................	2-7
	Setting Date and Time .........................................................................................................	2-9
	Registering Destinations in the Address Book ..................................................................	2-10
	Adding a Destination (Address Book) .....................................................................	2-10
	Changing the Address Book ...................................................................................	2-13
	Deleting Address Book Entries ...............................................................................	2-13
	Printing Address List ...............................................................................................	2-14
	Adding a Destination on One Touch Key ................................................................	2-14
	Registering Shortcuts (Adding Shortcuts) .........................................................................	2-16
	PBX Setting (Europe only) ................................................................................................	2-16
3	Fax transmission ....................................................................................	3-1
	Basic transmission procedure .............................................................................................	3-2
	Using redial ...............................................................................................................	3-3
	Checking the Send Status .........................................................................................	3-3
	Priority Override Send ...............................................................................................	3-3
	Cancelling Memory Transmission (while originals are being scanned) .....................	3-4
	Cancelling Memory Transmission (during communication) .......................................	3-4
	Cancelling Transmission (Disconnection of Communication) ...................................	3-4

i

> Contents

	Methods For Entering the Destination .................................................................................	3-6
	Entering the destination fax number with the numeric keys ......................................	3-6
	Choosing from the Address Book .............................................................................	3-7
	Choosing from the One Touch Key ...........................................................................	3-8
	Choosing from the Speed Dial ..................................................................................	3-9
	Broadcast Transmission ............................................................................................	3-9
	Login/Logout ......................................................................................................................	3-11
	Logging in when User Login Administration has been Enabled ..............................	3-11
	Logging in when Job Accounting has been Enabled ..............................................	3-12
	Manual Send .....................................................................................................................	3-13
	Standby Transmission .......................................................................................................	3-14
	Interrupt Send ....................................................................................................................	3-15
	Using chain dial .................................................................................................................	3-16
	Using favorites ...................................................................................................................	3-17
4	FAX Reception ........................................................................................	4-1
	Reception Method ...............................................................................................................	4-2
	Set the Reception Method ...................................................................................................	4-2
	Automatic Reception ...........................................................................................................	4-3
	Flow of automatic reception ......................................................................................	4-3
	Canceling reception (Disconnection of communication) ...........................................	4-3
	Manual Reception ...............................................................................................................	4-4
	Flow of manual reception ..........................................................................................	4-4
5	Detailed Settings of FAX Functions .....................................................	5-1
	Fax transmission functions ..................................................................................................	5-3
	[Original Size] ............................................................................................................	5-3
	[Original Orientation] .................................................................................................	5-3
	[2-sided/Book Original] ..............................................................................................	5-4
	[FAX TX Resolution] ..................................................................................................	5-4
	[Density] ....................................................................................................................	5-4
	[Original Image] .........................................................................................................	5-5
	[Continuous Scan] .....................................................................................................	5-5
	[Job Finish Notice] .....................................................................................................	5-5
	[File Name Entry] ......................................................................................................	5-5
	[Long Original] ...........................................................................................................	5-5
	[FAX Delayed Transmission] .....................................................................................	5-6
	Setting the Delayed Transmission ............................................................................	5-7
	[FAX Direct Transmission] ........................................................................................	5-7
	[FAX Polling Reception] ............................................................................................	5-8
	Fax reception functions .......................................................................................................	5-8
	[Media Type] .............................................................................................................	5-8
	[Reduce RX Size] ......................................................................................................	5-9
	[Reception Date/Time] ..............................................................................................	5-9
	[Duplex Printing] ......................................................................................................	5-10
	[2 in 1 Print] .............................................................................................................	5-10
	[Batch Print] .............................................................................................................	5-10
	Memory Forwarding ..........................................................................................................	5-11
	Forward Settings ...............................................................................................................	5-12
	Type of Forwarding Destination ..............................................................................	5-12
	Forward Settings .....................................................................................................	5-12
	Registering Destinations in the Address Book ........................................................	5-12
	Changing the Registered Information .....................................................................	5-13
	Delete the Registered Information. .........................................................................	5-13
	Forwarding Detail Settings ................................................................................................	5-14
	[File Format] ............................................................................................................	5-14
	[File Separation] ......................................................................................................	5-14
	[E-mail Subject Add. Info.] .......................................................................................	5-14

ii

> Contents

	[FTP Encrypted TX] .................................................................................................	5-14
	[Print] .......................................................................................................................	5-15
	[Schedule] ...............................................................................................................	5-15
	[File Name] ..............................................................................................................	5-15
	Settings for Forwarding from Command Center RX (Forward Settings) .................	5-16
	Sub Address Box ...............................................................................................................	5-17
	Registering a Sub Address Box ..............................................................................	5-17
	Changing a Sub Address Box .................................................................................	5-18
	Delete the Sub Address Box ...................................................................................	5-19
	Printing Originals from a Sub Address Box .............................................................	5-19
	Check the box details ..............................................................................................	5-19
	Deleting Printed Originals from a Sub Address Box Automatically .........................	5-20
	Delete the Original from Sub Address Box .............................................................	5-20
	Printing a Sub Address Box List ..............................................................................	5-20
	Sub Address Communication ............................................................................................	5-21
	Perform sub address transmission ..........................................................................	5-22
	Sub Address Reception ..........................................................................................	5-23
	Polling Communication ......................................................................................................	5-24
	Polling Transmission ...............................................................................................	5-24
	Polling Reception ....................................................................................................	5-26
	Printing from a Polling Box ......................................................................................	5-28
	Checking the box details .........................................................................................	5-28
	Deleting Originals from a Polling Box ......................................................................	5-28
	FAX Memory RX Box ........................................................................................................	5-29
	How to print from the FAX Memory RX Box ............................................................	5-29
	How to delete a fax from the FAX Memory RX Box ................................................	5-30
	Encryption .........................................................................................................................	5-31
	Registering an Encryption Key ................................................................................	5-31
	Changing Registration Contents of Encryption Key ................................................	5-32
	Deleting Registration Contents of Encryption Key ..................................................	5-32
	Using the Encrypted Transmission .........................................................................	5-33
	Setting the Encrypted Reception .............................................................................	5-34
6	Sending Faxes from PC .........................................................................	6-1
	Flow of Network FAX Sending ............................................................................................	6-3
	Flow of Network FAX Receiving ..........................................................................................	6-3
	Network FAX Setup .............................................................................................................	6-4
	Installing the Network FAX Driver .............................................................................	6-4
	Uninstalling the FAX Driver .......................................................................................	6-5
	Configuring the Driver Default Settings .....................................................................	6-6
	Open the Default Settings dialog box. .......................................................................	6-7
	Basic Transmission ...........................................................................................................	6-11
	Changing Transmission Settings .......................................................................................	6-13
	Selecting Destination from the Address Book .........................................................	6-13
	Using Sub Address Communication .......................................................................	6-14
	Specify a cover page ...............................................................................................	6-15
	Setting Options ........................................................................................................	6-15
	Changing the Sender Information ...........................................................................	6-16
	Using Cover Pages ...........................................................................................................	6-17
	About Cover Pages .................................................................................................	6-17
	Attaching and Transmitting a Cover Page ..............................................................	6-17
	Cover Page Registration (Default Settings) ............................................................	6-21
	Checking the Network FAX Transmission Status ..............................................................	6-27
7	Job Control .............................................................................................	7-1
	Various Tools for Checking Transmission Results and Registration Status ........................	7-2
	Checking FAX Job History ..................................................................................................	7-3
	Displaying Job Log Screen .......................................................................................	7-3

iii

> Contents

	Printing Administrative Reports (Result Report Setting) .....................................................	7-4
	Printing Send Result Reports ....................................................................................	7-4
	Attached image when a network fax is sent ..............................................................	7-4
	Report for Job Canceled before Sending ..................................................................	7-5
	Changing Recipient Format ......................................................................................	7-5
	Printing FAX RX Result Reports ...............................................................................	7-5
	Activity Report (Outgoing FAX Report and Incoming FAX Report) .....................................	7-6
	Printing Activity Reports ............................................................................................	7-6
	Printing Activity Reports Automatically ......................................................................	7-6
	Printing Status Page ............................................................................................................	7-7
	Reporting FAX Receipt Result by E-mail ............................................................................	7-8
	Displaying the Confirmation Screen of Destinations ...........................................................	7-9
8	Default Setting of FAX [System Menu] .................................................	8-1
	System Menu Operation Method .........................................................................................	8-2
	Default fax settings ..............................................................................................................	8-2
	System Menu Settings ........................................................................................................	8-3
	[Report] .....................................................................................................................	8-5
	[Cassette/MP Tray Settings] .....................................................................................	8-6
	[Common Settings] ....................................................................................................	8-6
	[Document Box] .........................................................................................................	8-8
	[FAX] .........................................................................................................................	8-8
	Adjustment/Maintenance .........................................................................................	8-12
	Transmission Restriction ...................................................................................................	8-13
	Register Permitted FAX No. ....................................................................................	8-14
	Changing Permit FAX No. .......................................................................................	8-14
	Deleting Permit FAX No. .........................................................................................	8-15
	Register Reject FAX numbers. ................................................................................	8-15
	Changing Reject FAX No. .......................................................................................	8-15
	Deleting Reject FAX No. .........................................................................................	8-16
	Registering Permit FAX No. ....................................................................................	8-16
	Changing Permit ID No. ..........................................................................................	8-16
	Deleting Permit ID No. ............................................................................................	8-17
	Setting Send Restriction ..........................................................................................	8-17
	Setting Reception Restriction ..................................................................................	8-17
	Unknown Number Reception ..................................................................................	8-17
	Unusable Time ..................................................................................................................	8-19
	Account Management .......................................................................................................	8-20
9	Optional Equipment ...............................................................................	9-1
	Using a Connected Telephone ............................................................................................	9-2
	FAX/TEL Auto Switch Reception ..............................................................................	9-2
	FAX/Answering Machine Auto Switch Reception ......................................................	9-4
	DRD reception mode is available for some countries. ..............................................	9-5
	Manual Send .............................................................................................................	9-6
	Manual Reception .....................................................................................................	9-7
	Remote Switch Function ...........................................................................................	9-8

iv

> Contents

10	Troubleshooting ...................................................................................	10-1
	Indicators During Sending/Receiving Operation ...............................................................	10-2
	Responding to an Attention Indicator Flashes ...................................................................	10-2
	Responding to Messages ..................................................................................................	10-3
	Error Code List ..................................................................................................................	10-5
	General Troubles ..............................................................................................................	. 10-8
	Frequently Asked Questions .............................................................................................	10-9

11	Appendix ...............................................................................................	11-1
	Character Entry Method ....................................................................................................	11-2
	Entry Screens ..........................................................................................................	11-2
	Entering Characters ................................................................................................	11-3
	Specifications ....................................................................................................................	11-5
	Received FAX Sizes and Paper Priority ............................................................................	11-7
	Direct Size Priority ...................................................................................................	11-7
	Reduction Priority ....................................................................................................	11-9
	Received FAX Sizes and Paper Priority (Inch Model) .....................................................	11-12
	Index ..............................................................................................................................	Index-1

v

> Menu Map

Menu Map

[FAX]

or

Function key	Description	Reference Page
On Hook	Select to send and receive faxes	3-13
	manually.
Direct	Sends FAX directly without reading	3-13
	original data into memory.
Recall Destination	When you want to send the fax to the	3-3
	same receiving system, select [Recall],
	and you can call the receiving system
	you dialed on the destination list.
Add Dest.	Enter the other party number using the	3-6
	numeric keypad.
Address Book	Select a destination registered in the	3-7
	Address Book.
External Address Book	Select a destination registered in the	Command Center RX
	external address book.	User Guide
One Touch Key	Select the destination using the One	3-8
	Touch Keys.

Function	Description	Reference Page
Original Size	Specify the original size to be scanned.	5-3
Original Orientation	Select the orientation of the original	5-3
	document top edge to scan correct
	direction.
2-sided/Book Original	Select the type and binding of originals.	5-4
FAX TX Resolution	Select fineness of images when sending	5-4
	FAX.
Density	Adjust density using 9 levels.	5-4
Original Image	Select original image type for best	5-5
	results.
Continuous Scan	Scans a large number of originals in	5-5
	separate batches and then produce as
	one job.
File Name Entry	Adds a file name.	5-5
Long Original	Reads long-sized original documents	5-5
	using a document processor.
Job Finish Notice	Sends E-mail notice when a job is	5-5
	complete.

vi

> Menu Map

[Sub Address Box]

Function key	Description	Reference Page
Sub Address Box	Operate the sub address box.	5-17

[Polling Box]

Function key	Description	Reference Page
Polling Box	Operate the polling box.	5-24

[FAX Memory RX Box]

Function key	Description	Reference Page
FAX Memory RX Box	Operate the fax memory RX box.	5-29

vii

> Menu Map

[Status/Job Cancel]

or

Function key		Description	Reference Page
Print Job Status Screen		Displays the Print Job Status screen.	Machine’s Operation
			Guide
Send Job Status screen		Displays the Send Job Status screen.	Machine’s Operation
			Guide
Store Job Status		Displays the Store Job Status screen.	Machine’s Operation
			Guide
Scheduled Job		Sending Job FAX using Delayed	5-7
		transmission
Print Job Log		Displays the Printing Job Log Screen.	Machine’s Operation
			Guide
Sending Job Log		Displays the Sending Job Log screen.	Machine’s Operation
			Guide
Storing Job Log		Displays the Storing Job Log screen.	Machine’s Operation
			Guide
FAX Job Log	Outgoing FAX Log	Displays the Outgoing FAX Log screen.	7-4
	Incoming FAX Log	Displays the FAX screen.	7-4
	Outgoing FAX Report	The Outgoing FAX Report are printed as	7-4
		a report.
	Incoming FAX Report	The Incoming FAX Report are printed as	7-4
		a report.
Scanner		Displays the original scanning status or	Machine’s Operation
		error information.	Guide
Printer		Displays error information, queued or	Machine’s Operation
		printing status.	Guide
FAX Memory RX Box		Displays the status of documents in the	Machine’s Operation
		FAX Memory RX BOX.	Guide
FAX	Line Off	Follow this procedure to break the	3-4
		connection and stop transmission.
	Manual RX	Reception is possible after confirming	4-4
		that the telephone line has connected to
		the sending party.
Toner Status		Checking remaining toner.	Machine’s Operation
			Guide
Paper Status		Checking remaining paper.	Machine’s Operation
			Guide
Removable Memory		Displays usage, capacity of the USB	Machine’s Operation
		memory connected to the machine.	Guide

viii

> Menu Map

Function key	Description	Reference Page
USB Keyboard	Displays the presence/absence of the	Machine’s Operation
	USB Keyboard.	Guide
Bluetooth Keyboard	The status of the Bluetooth Keyboard is	Machine’s Operation
	displayed.	Guide
Staple	Checking remaining staple.	Machine’s Operation
		Guide
Network Connection Status	The network connection status appears.	Machine’s Operation
		Guide
Option Network Connection Status	The connection status of an optional	Machine’s Operation
	network interface kit appears.	Guide
Wi-Fi Direct	The connection status of the Wi-Fi	Machine’s Operation
	Direct is displayed.	Guide
Wireless Network	The connection status of the Wireless	Machine’s Operation
	Network Interface Kit is displayed.	Guide
Wi-Fi Connection Status	The connection status of the Wi-Fi is	Machine’s Operation
	displayed.	Guide
SSD	Displays the status of optional SSD.	Machine’s Operation
		Guide
NFC	Displays the NFC connection status.	Machine’s Operation
		Guide

[System Menu/Counter]

or

Quick Setup Wizard

System Menu Settings	Description	Reference Page
FAX Setup	Configures fax settings in a wizard	2-7
	format.
Energy Saver Setup	Configures energy saving settings in a	Machine’s Operation
	wizard format.	Guide
Network Setup	Configures network settings in a wizard	Machine’s Operation
	format.	Guide

Language

System Menu Settings	Description	Reference Page
Language	Set the language to use for the touch	Machine’s Operation
	panel display.	Guide

ix

> Menu Map

Report

System Menu Settings			Description	Reference
				Page
Report	Report Print	Status page	Prints the status page, allowing you to check	7-7
Print reports to			the information including current settings,
check the			available memory space, and optional
machine			equipment installed.
settings, status,		Font List	Prints the font list, allowing you to check the	Machine’s
and history.
			font samples installed in the machine.	Operation
Settings for
				Guide
printing reports
can also be		Network Status	Prints the network status, allowing you to	Machine’s
configured.			check the information including network	Operation
			interface firmware version, network address	Guide
			and protocol.
		Service Status	More detailed information is available than on	Machine’s
			the Status Page. Service personnel usually	Operation
			print the service status pages for maintenance	Guide
			purpose.
		Optional	Prints the optional network status, allowing	Machine’s
		Network Status	you to check the information including	Operation
			optional network interface firmware version,	Guide
			network address and protocol.
		Accounting	The total pages counted of all relevant	Machine’s
		Report	accounts can be printed as an accounting	Operation
			report.	Guide
		Sub Address	Prints the Sub Address Box list in which the	5-20
		Box List	list of Box No.’s and Box names of the
			registered Sub Address Boxes are described.
		FAX List (Index)	You can print the list of destinations registered	2-14
			in the Address Book.
		FAX List (No.)	You can print the list of destinations (FAX	2-14
			Number) registered in the Address Book.
		Outgoing FAX	You can print the outgoing fax reports.	7-6
		Report
		Incoming FAX	You can print the incoming fax reports.	7-6
		Report
	Admin Report	Outgoing FAX	An activity report is printed out automatically	8-5
	Settings	Report	after every 50 faxes sent.
		Incoming FAX	An activity report is printed out automatically	8-5
		Report	after every 50 faxes received.

x

> Menu Map

System Menu Settings			Description	Reference
				Page
Print reports to	Result Report	Send Result	Each time you send a fax, you can print a	8-5
check the	Setting	Report	report to confirm whether the fax was sent
machine			successfully. You can select attached image
settings, status,			when a network fax is sent.
and history.
		FAX RX Result	When a fax is received, you can be notified by	8-5
Settings for
printing reports		Report	receipt result report.
can also be		Job Finish	Attaches sent images to job finish notices.	Machine’s
configured.
		Notice Setting		Operation
				Guide
	Sending Log	Sending Log	This function automatically sends the log	Machine’s
	History	History	history to the specified destinations whenever	Operation
			a set number of jobs has been logged.	Guide
		Auto Sending	The the job log reaches the set number of	Machine’s
			items, this function automatically sends the	Operation
			log history to the specified destinations	Guide
			whenever a set number of jobs has been
			logged.
		Destination	Set the destination to which log histories are	Machine’s
			sent. Only E-mail address can be set.	Operation
				Guide
		Job Log	Set the subject automatically entered when	Machine’s
		Subject	sending log histories by E-mail.	Operation
				Guide
		SSFC Log	Enter the subject for the Job Log History using	Machine’s
		Subject	the ID Card authentication.	Operation
				Guide
		Personal	Select whether to include personal	Machine’s
		Information	information in the job log.	Operation
				Guide

Counter

System Menu Settings	Description	Reference Page
Counter	Check the number of sheets printed and	Machine’s Operation
	scanned.	Guide

User Property

System Menu Settings	Description	Reference Page
User Property	User properties can be changed. Types	Machine’s Operation
	of user properties that could be changed	Guide
	may be different depending on user
	access privilege.

Cassette/MP Tray Settings

System Menu Settings	Description	Reference Page
Cassette 1 (to 3)	Select type of paper in Cassette 1 (to 3).	8-6

xi

> Menu Map

Common Settings

	System Menu Settings		Description	Reference
				Page
	Default Screen		Select the screen appearing right after start-up	Machine’s
			(default screen).	Operation
				Guide
	Sound	Buzzer	Set options for buzzer sound during the machine	8-6
			operations.
		FAX Speaker Volume	Adjust the volume of the speaker.	8-6
		FAX Speaker Volume	Adjust the volume of the monitor.	8-6
	Original Settings		Set the original sizes for the device to detect	Machine’s
			automatically.	Operation
				Guide
	Paper Settings		Set up frequently-used custom paper size.	Machine’s
				Operation
				Guide
	Function	FAX TX Resolution	Select the default scanning resolution.	8-7
	Defaults
		Continuous Scan (FAX)	Set the continuous scan defaults.	8-7
	Set the
	defaults for
	available
	settings such
	as copying
	and sending.
	Setting the
	frequently
	used values
	as defaults
	makes
	subsequent
	jobs easier.
	Paper Output		Select the output tray respectively for copy jobs,	8-7
			print jobs from Document Box, computers, and
			FAX RX data.
	Error Handling		Select whether to cancel or continue the job when	Machine’s
			error has occurred.	Operation
				Guide
	Measurement		Select inch or metric for the unit for paper	Machine’s
			dimensions.	Operation
				Guide
	Low Toner Alert Level		Set the amount of remaining toner to notify the
			administrator when to order a toner when the
			toner is running low.
	Keyboard Layout		Change the layout of the touch panel keyboard
			used to enter characters.
	USB Keyboard Type		Select the type of USB keyboard that you want to
			use.
	Offset Documents by Job		Select whether to offset documents by Job.
	Offset One Page Documents		Set whether one-page documents are sorted.
	Display	Display FAX Log	Set the display method of the Status/Log.	8-7
	Status/Log

xii

> Menu Map

System Menu Settings		Description	Reference
			Page
Function Key	Function Key 1 to 3	Configure settings for function key on the	8-7
Assignment		operation panel.
Show Power Off Message		Set the mode whether display a confirmation	8-7
		message in power supply off.

Home

System Menu Settings	Description	Reference Page
Home	Configure settings for Home screen.	Machine’s Operation
		Guide

Copy

System Menu Settings	Description	Reference Page
Copy	Configures settings for copying	Machine’s Operation
	functions.	Guide

Send

System Menu Settings	Description	Reference Page
Send	Configures settings for sending	Machine’s Operation
	functions.	Guide

Document Box

System Menu Settings	Description	Reference Page
Custom Box	Configure settings for Custom Box.	Machine’s Operation
		Guide
Sub Address Box	Configure settings for Sub Address Box.	5-17
Job Box	Configure settings for Job Box.	Machine’s Operation
		Guide
Polling Box	Configure settings for Custom Box.	5-24
FAX Memory RX Box	Configure settings for FAX Memory RX	5-29
	Box.

xiii

> Menu Map

FAX

	System Menu Settings			Description	Reference
					Page
FAX		TX/RX	Encryption	This is used to register an encryption key for	8-8
		Common	Key	encrypted communication.
			Registration
			FAX Remote	This feature enables our Service Center computer	8-8
			Diagnosis	to access the machine over the phone and check
				the machine’s status or look for problems.
		Transmission	Local FAX	Register the local FAX name printed in the transmit	8-8
			Name	terminal identification (TTI) area.
			Local FAX	Register the Local FAX name.
			Name
			Local FAX ID	Enter the local fax ID.
			Local FAX	Register the local FAX number printed in the
			Number	transmit terminal identification (TTI) area.
			TTI	The transmit terminal identification (TTI) is the
				information about the sending machine (transmit
				terminal) that is printed by the receiving machine on
				the received fax.
			Account Name	Select whether or not to use account name as local
			Use	FAX name.
			Dialing Mode	Select the dialing mode according to the line type.
			Retry Times	Set the number of redials.
			ECM TX	Set whether ECM TX is performed.
			TX Start Speed	Set the TX Start Speed.
		Reception	Media Type	Specify the paper type to be used for print output of	5-8
				the received fax.
			Reduce RX	When the reception size is larger than the paper
			Size	size, you can reduce the print size.
			Reception	Reception Date/Time function adds the reception
			Date/Time	date/time, sender information and number of pages
				on the top of each page when the received fax is
				printed out.
			Duplex	When received multiple pages of data are the same
			Printing	width, they can be printed out on both sides of
				paper having the same width as the data.
			2 in 1 Print	When you receive a multi-page Statement or A5
				size original, this function prints 2 pages of the
				original at a time on one Letter or A4 size sheet of
				paper.
			Batch Print	When there are multiple originals received, they are
				output at once when reception of all pages is
				completed.

xiv

> Menu Map

	System Menu Settings				Description	Reference
						Page
FAX		Reception		Rings (Normal)	If the reception method is fax automatic reception,	5-8
					the number of rings until the machine answers a call
					can be changed as needed.
				Answering	If the reception method is FAX/Answering Machine
				Machine	Auto Switch Reception, the number of rings until the
					machine answers a call can be changed as needed.
				Rings (FAX/	If the reception method is FAX/Answering Machine
				TEL)	Auto Switch Reception, the number of rings until the
					machine answers a call can be changed as needed.
				Reception	Select the reception mode.
				Remote SW	You can start FAX reception by operation from the
				Dial	connected telephone set.
				Encrypted	Turns on reception by encrypted communication.
				Reception
				ECM RX	Set whether ECM RX is performed.
				RX Start Speed	Change the RX Start Speed.
		TX/RX Restriction			This function allows you to send or receive originals	8-13
					only when communication requirements are met.
		Forward Settings			When you have received a fax, you can forward the	8-11
					received image to other faxes and computers or
					specify a number of copies.
		New Destination Entry (FAX)			Select whether to permit direct entry of destination.	8-12

Application

System Menu Settings	Description	Reference Page
Application	Configure settings for Application.	Machine’s Operation
		Guide

Internet

System Menu Settings	Description	Reference Page
Internet	Configure settings related to the	Machine’s Operation
	internet.	Guide

xv

> Menu Map

Address Book/One Touch

	System Menu Settings			Description	Reference
					Page
Address		Address Book		Configure settings for address book.	2-10
Book/One
		One Touch Key		Configure settings for One Touch Key.	2-14
Touch
		Address Book	Sort	Select the default sort setting of the address for the	Machine’s
		Defaults		address book.	Operation Guide
			Address Book	Select which the External Address Book appears	Machine’s
			Type	when the address book is displayed.	Operation Guide
		Edit Restriction		Restrict editing of the address book.	Machine’s
					Operation Guide
		Print List		You can print the list of destinations registered in	2-14
				the Address Book.

User Login/Job Accounting

System Menu Settings	Description	Reference Page
User Login/Job Accounting	Configure settings related to machine	Machine’s Operation
	management.	Guide

Printer

System Menu Settings	Description	Reference Page
Printer	Printing from computers, settings are	Machine’s Operation
	generally made on the application	Guide
	software screen. However, the following
	settings are available for configuring the
	defaults to customize the machine.

System/Network

System Menu Settings	Description	Reference Page
System/Network	Configures machine system settings.	Machine’s Operation
		Guide

xvi

> Menu Map

Date/Timer/Energy Saver

System Menu Settings		Description	Reference
			Page
Date/Timer/Energy	Date/Time	Set the date and time for the location	2-9
Saver		where you use the machine.
	Date Format	Select the display format of year, month,	2-9
		and date.
	Time Zone	Set the time difference from GMT.	2-9
	Auto Panel Reset	If no jobs are run for a certain period of	Machine’s
		time, automatically reset settings and	Operation
		return to the default setting.	Guide
	Panel Reset Timer	If you select [On] for Auto Panel Reset,	Machine’s
		set the amount of time to wait before	Operation
		Auto Panel Reset.	Guide
	Low Power Timer	Set amount of time before entering the	Machine’s
		Low Power mode.	Operation
			Guide
	Sleep Rules	Select whether to use the Sleep mode	Machine’s
		for the following functions individually:	Operation
			Guide
	Sleep Timer	Set amount of time before entering	Machine’s
		Sleep.	Operation
			Guide
	Energy Saver Recovery Level	Select the method of recovery from	Machine’s
		energy saver.	Operation
			Guide
	Auto Error Clear	In the Auto Error Clear mode,	Machine’s
		automatically clear the error after a set	Operation
		amount of time elapses.	Guide
	Error Clear Timer	If you select [On] for Auto Error Clear,	Machine’s
		set the amount of time to wait before	Operation
		automatically clearing errors.	Guide
	Interrupt Clear Timer	Set the period after which the machine	Machine’s
		reverts to Normal mode when it has	Operation
		been set to Interrupt Copy mode and	Guide
		then left unused.
	Unusable Time	This feature sets a time period during	8-19
		which the machine will not print received
		faxes.
	Ping Timeout	Set the time until timeout occurs when	Machine’s
		[Ping] is executed in "System/Network".	Operation
			Guide

Adjustment/Maintenance

System Menu Settings	Description	Reference Page
Adjustment/Maintenance	Adjust printing quality and conduct	8-12
	machine maintenance.

xvii

> About the FAX Operation Guide (this Guide)

About the FAX Operation Guide (this Guide)

Structure of the guide

This Operation Guide contains the following chapters.

	Chapter	Description
1	Legal Notice	Provides precautions regarding use of the machine and trademark information.
2	Before Using the Fax Machine	Explains the part names and the quick setup wizard.
3	Fax transmission	Explains the general methods for sending faxes and transmission functions.
4	FAX Reception	Explains the general methods for receiving faxes and reception functions.
5	Detailed Settings of FAX	Explains convenient fax functions such as storing received faxes in boxes in the
	Functions	memory, forwarding received faxes, and polling communication (a function that
		allows the receiving party to call and initiate fax reception).
6	Sending Faxes from PC	Explains how to send a FAX from a PC.
7	Job Control	Explains how to check the status of recently performed transmission and
		reception operations in the touch panel. Also explains how to print administrative
		reports showing communication results, machine settings, and registered
		information.
8	Default Setting of FAX [System	Explains various settings for controlling fax usage, such as restricting
	Menu]	transmission destinations, blocking fax reception, and setting prohibited use
		times.
9	Optional Equipment	Introduces the optional Internet FAX Kit, Expansion Memory and Dual FAX and
		explains how to use the machine when optional features are installed.
10	Troubleshooting	Explains what to do when errors are displayed or other problems occur.
11	Appendix	Explains how to enter characters, and lists the fax specifications.

xviii

> About the FAX Operation Guide (this Guide)

Conventions Used in This Guide

Adobe Reader X is used as an example in the explanations below.

Click an item in the Table of Contents to jump to the corresponding page.

Click to move from the current page to the previously displayed page. This is convenient when you want to return to the page from which you jumped to the current page.

IMPORTANT

Indicates operational requirements and restrictions to operate the machine correctly, and avoid damage to the machine or property.

NOTE

Indicates supplemental explanations and reference information for operations.

Refer to

Click the underlined text to jump to the corresponding page.

CAUTION

Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

NOTE

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.

Convention	Description
[Bold]	Indicates keys and buttons.
[Regular]	Indicates a message or setting.

xix

> About the FAX Operation Guide (this Guide)

Conventions used in procedures for operating the machine

In this Operation Guide, continuous operation of the keys on the touch panel is as follows:

Actual procedure	Procedure indicated in this guide
Press the [System Menu/Counter] key.	[System Menu/Counter] key > [Common Settings] > [Next] of
	"Sound”
Select [ ]
Select [Common Settings]
Select [Next] of "Sound".

Size and Orientation of Originals and Paper

Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "R" is added to sizes used in the horizontal orientation. In addition, the following icons are used to indicate original and paper placement orientations on the touch panel.

	Orientation	Setting Position						Icons on the touch			Indicated size in this
		(X=Length, Y=Width)							panel		Guide*¹
Vertical	Original										A4, B5, Letter

Paper

Horizontal	Original							A4-R, B5-R, Letter

Paper

*¹ Original/paper sizes that can be used vary depending on the function and source tray. To configure the settings, refer to the following:

Machine’s Operation Guide

xx

Legal and Safety Information >

1Legal and Safety Information

Please read this information before using your machine. This chapter explains the following topics:
Safety Conventions in This Guide ......................................................................................................................	1-2
About this Operation Guide ................................................................................................................................	1-3
Legal Notice .......................................................................................................................................................	1-3
FCC PART 68 REQUIREMENTS ......................................................................................................................	1-4
IMPORTANT SAFETY INSTRUCTIONS ...........................................................................................................	1-5
IMPORTANTES MESURES DE SECURITE .....................................................................................................	1-5
CANADIAN IC REQUIREMENTS ......................................................................................................................	1-5
CONDITIONS DE L'IC CANADIENNE ...............................................................................................................	1-6
Technical regulations for terminal equipment .....................................................................................................	1-6
Network Compatibility Declaration .....................................................................................................................	1-7
Trademark Information .......................................................................................................................................	1-7
Precautions When Turning Power OFF .............................................................................................................	1-8

1-1

Legal and Safety Information > Safety Conventions in This Guide

Safety Conventions in This Guide

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

Request

Due to performance updating, information in this Operation Guide is subject to change without notice.

1-2

Legal and Safety Information > About this Operation Guide

About this Operation Guide

This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine.

During use, refer to the Operation Guide for your machine for information regarding the sections listed below.

Environment

Precautions for Use

Loading Paper

Cleaning

Toner Container Replacement

Waste Toner Box Replacement

Solving Malfunctions

Responding to Error Messages

Clearing Paper Jams

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.

1-3

Legal and Safety Information > FCC PART 68 REQUIREMENTS

FCC PART 68 REQUIREMENTS

1This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the left side of the equipment to install Assembly Board is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

2This equipment connects to the network via USOC RJ11C.

3A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

4The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.

5If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

6The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

7If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information:

KYOCERA Document Solutions America, Inc.

225 Sand Road,

Fairfield, New Jersey 07004-0008, USA Phone: [phone]

Fax: [phone]

If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

8This equipment cannot be used on public coin service provided by the telephone company. Connection to Party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

9If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.

10The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the following steps: (Insure that it will be transmitted, see Local FAX Name on page 2-7, Local FAX Number on page 2-7, TTI on page 2-7 and Setting Date and Time on page 2-9.)

1-4

Legal and Safety Information > IMPORTANT SAFETY INSTRUCTIONS

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.

1Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

2Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

3Do not use the telephone to report a gas leak in the vicinity of the leak.

4Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

SAVE THESE INSTRUCTIONS

IMPORTANTES MESURES DE SECURITE

Certaines mesures de securite doivent etre prises pendant l'utilisation de materiel telephonique afin de reduire les risques d'incendie, de choc electrique et de blessures. En voici quelques unes:

1Ne pas utiliser l'appareil pres de l'eau, p. ex., pres d'une baignoire, d'un lavabo, d'un evier de cuisine, d'un bac a laver, dans un sous-sol humide ou pres d'une piscine.

2Eviter d'utiliser le telephone (sauf s'il s'agit d'un appareil sans fil) pendant un orage electrique. Ceci peut presenter un risque de choc electrique cause par la foudre.

3Ne pas utiliser l'appareil telephonique pour signaler une fuite de gaz s'il est situe pres de la fuite.

4Utiliser seulement le cordon d'alimentation et le type de piles indiques dans ce manuel. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux reglements pertinents quant a l'elimination des piles.

CONSERVER CES INSTRUCTIONS

CANADIAN IC REQUIREMENTS

"This product meets the applicable Innovation, Science and Economic Development Canada technical specifications."

"The Ringer Equivalence Number (REN) indicates the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices not exceed five."

The REN (CANADA) of this product is 0.4.

1-5

Legal and Safety Information > CONDITIONS DE L'IC CANADIENNE

CONDITIONS DE L'IC CANADIENNE

"Le présent prodiut est conforme aux spécifications techniques applicables d’Innovation, Sciences et Développement économique Canada."

"L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de dispositifs qui peuvent être raccordés à une interface téléphonique. La terminaison d'une interface peut consister en une combinaison quelconque de dispositifs, à la seule condition que la somme des IES de tous les dispositifs n’excéde pas cinq."

Le IES (CANADA) pour ce produit est 0.4.

Technical regulations for terminal equipment

Terminal Equipment (TE): TBR 21

Attachment requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling.

This terminal equipment complies with:

•	TBR21		•	DE 05R00	National AN for D
•	AN 01R00	AN for P	•	DE 08R00	National AN for D
•	AN 02R01	AN for CH and N	•	DE 09R00	National AN for D
•	AN 05R01	AN for D, E, GR, P and N	•	DE 12R00	National AN for D
•	AN 06R00	AN for D, GR and P	•	DE 14R00	National AN for D
•	AN 07R01	AN for D, E, P and N	•	ES 01R01	National AN for E
•	AN 09R00	AN for D	•	GR 01R00	National AN for GR
•	AN 10R00	AN for D	•	GR 03R00	National AN for GR
•	AN 11R00	AN for P	•	GR 04R00	National AN for GR
•	AN 12R00	AN for E	•	NO 01R00	National AN for N
•	AN 16R00	General Advisory Note	•	NO 02R00	National AN for N
•	DE 03R00	National AN for D	•	P 03R00	National AN for P
•	DE 04R00	National AN for D	•	P 08R00	National AN for P

1-6

Legal and Safety Information > Network Compatibility Declaration

Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries:

•	Austria	•	France	•	Liechtenstein	•	Slovakia
•	Belgium	•	Germany	•	Lithuania	•	Slovenia
•	Bulgaria	•	Greece	•	Luxembourg	•	Spain
•	Cyprus	•	Hungary	•	Malta	•	Sweden
•	Czech	•	Iceland	•	Norway	•	Switzerland
•	Denmark	•	Ireland	•	Poland	•	The Netherlands
•	Estonia	•	Italy	•	Portugal	•	United Kingdom
•	Finland	•	Latvia	•	Romania

Trademark Information

•Microsoft, Windows, Windows Vista, Windows Server and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

•Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.

•Ethernet is a registered trademark of Xerox Corporation.

•IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies. The designationsTM and ® are omitted in this guide.

1-7

Legal and Safety Information > Precautions When Turning Power OFF

Precautions When Turning Power OFF

To power off the machine, press the Power switch. You cannot automatically receive a fax when the power switch is turned off.

1

2

The device will not be able to send and receive faxes.

When [Show Power Off Message] is set, a shutdown confirmation screen is displayed.

[Show Power Off Massage] (8-7)

1-8

Before Using the Fax Machine >

2Before Using the Fax Machine

This chapter explains the following topics:
Part Names (Machine Exterior) ..........................................................................................................................	2-2
Part Names (Document Processor) ...................................................................................................................	2-3
Using the Operation Panel .................................................................................................................................	2-4
Using the Operation Panel .................................................................................................................................	2-5
Display the Home screen .........................................................................................................................	2-5
Operating the touch panel ........................................................................................................................	2-6
Using the [Enter] key ...............................................................................................................................	2-6
Using the [Quick No. Search] key ............................................................................................................	2-6
Quick Setup Wizard ...........................................................................................................................................	2-7
Setting Date and Time .......................................................................................................................................	2-9
Registering Destinations in the Address Book .................................................................................................	2-10
Adding a Destination (Address Book) ....................................................................................................	2-10
Changing the Address Book ..................................................................................................................	2-13
Deleting Address Book Entries ..............................................................................................................	2-13
Printing Address List ..............................................................................................................................	2-14
Adding a Destination on One Touch Key ...............................................................................................	2-14
Registering Shortcuts (Adding Shortcuts) ........................................................................................................	2-16
PBX Setting (Europe only) ...............................................................................................................................	2-16

2-1