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SU-502

User Manual

x Contents

Contents

1 Introduction

 

1.1 Welcome ............................................................................................

1-3

Trademark acknowledgements ......................................................

1-3

About PageScope Web Connection ..............................................

1-4

2

Overview

 

 

2.1

Scan to e-mail ...................................................................................

2-3

 

2.2

Scan to server (FTP) .........................................................................

2-4

 

2.3

Internet faxing ...................................................................................

2-6

 

2.4

Direct fax transmission ....................................................................

2-7

 

2.5

System requirements .......................................................................

2-8

 

 

System requirements .....................................................................

2-8

 

2.6

Names of control panel parts and their functions .........................

2-9

 

2.6.1

bizhub 160/161 – Control panel parts and their functions .............

2-9

 

2.6.2

bizhub 162/210 – Control panel parts and their functions ...........

2-11

 

2.6.3

About the display .........................................................................

2-14

 

 

Symbol list ....................................................................................

2-14

 

2.6.4

Entering text characters ...............................................................

2-15

 

 

Key operation ...............................................................................

2-15

 

 

Text entry example .......................................................................

2-17

 

 

Notes on entering and correcting text input ................................

2-18

 

2.7

Using PageScope Web Connection ..............................................

2-19

 

2.7.1

When using PageScope Web Connection ...................................

2-19

 

2.7.2

What is PageScope Web Connection? ........................................

2-19

 

2.7.3

System requirements ...................................................................

2-21

 

2.7.4

Accessing PageScope Web Connection .....................................

2-21

 

 

How to access PageScope Web Connection ..............................

2-21

 

2.7.5

Using PageScope Web Connection ............................................

2-21

 

2.7.6

About the screen layout ...............................................................

2-22

 

2.7.7

Logging in as an administrator .....................................................

2-23

 

 

Logging in to administrator mode ................................................

2-23

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3

Getting ready

 

 

 

3.1

Connecting to a LAN network ..........................................................

3-3

 

 

 

Connecting the LAN cable ..............................................................

3-3

 

 

3.2

Network settings ...............................................................................

3-5

 

 

 

Quick overview of the network settings ..........................................

3-5

 

 

3.3

Specifying network settings using the control panel ...................

3-10

 

 

3.3.1

Specifying network settings (“NETWORK SETTING” menu) ........

3-10

 

 

 

Setting the IP address ..................................................................

3-11

 

 

 

Specifying the subnet mask .........................................................

3-13

 

 

 

Specifying the (default) gateway ...................................................

3-14

 

 

 

Specifying the DNS configuration .................................................

3-15

 

 

 

Specifying the gateway transmission setting ...............................

3-16

 

 

3.3.2

Specifying the e-mail settings (“E-MAIL SETTING 1” menu) ........

3-17

 

 

 

Registering the sender’s name .....................................................

3-18

 

 

 

Registering the e-mail address of the sender ...............................

3-19

 

 

 

Specifying the SMTP server address ............................................

3-19

 

 

 

Specifying the SMTP port number (“SMTP PORT NO.” function) 3-20

 

 

 

Specifying the timeout period for the SMTP server

 

 

 

 

(“SMTP TIMEOUT” function) .........................................................

3-20

 

 

 

Specifying whether or not to insert a text description

 

 

 

 

(“TEXT INSERT” function) .............................................................

3-21

 

 

 

Specifying the default subject line ................................................

3-21

 

 

3.3.3

Specifying other e-mail settings (“E-MAIL SETTING 2” menu) ....

3-22

 

 

 

Specifying the POP3 server address ............................................

3-23

 

 

 

Specifying the POP3 port number (“POP3 PORT NO.” function) .3-24

 

 

 

Specifying the timeout period for the POP3 server

 

 

 

 

(“POP3 TIMEOUT” function) .........................................................

3-24

 

 

 

Specifying the POP3 account name .............................................

3-25

 

 

 

Specifying the POP3 password ....................................................

3-25

 

 

 

Setting up auto reception .............................................................

3-26

 

 

 

Specifying the address for result notifications ..............................

3-26

 

 

 

Specifying whether or not to print header information

 

 

 

 

(“HEADER PRINT” function) .........................................................

3-27

3.4Specifying network settings using

 

PageScope Web Connection ..........................................................

3-28

 

How to access PageScope Web Connection ...............................

3-28

3.4.1

“Network” tab ...............................................................................

3-29

 

TCP/IP configuration .....................................................................

3-29

 

SMTP & POP3 configuration ........................................................

3-30

 

FTP & DNS configuration ..............................................................

3-32

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3.4.2

......................................................................................“Fax” tab

3-33

 

 

Fax configuration .........................................................................

3-33

 

3.4.3

“Scan” tab ....................................................................................

3-34

 

 

File destination setting .................................................................

3-34

 

3.5

Adding destinations ........................................................................

3-37

 

3.5.1

Using the control panel to add addresses ...................................

3-37

 

 

Specifying the settings for a one-touch dial key ..........................

3-37

 

 

Specifying the settings for a speed dial number .........................

3-39

 

 

Specifying the settings for a group dial key .................................

3-41

 

3.5.2

Using PageScope Web Connection to add addresses ...............

3-43

 

 

Specifying settings for one-touch dialing ....................................

3-43

 

 

Adding a new one-touch dial setting ...........................................

3-44

 

 

Specifying the settings for speed dialing .....................................

3-46

 

 

Adding a new speed dial setting ..................................................

3-47

 

 

Specifying the settings for group dialing .....................................

3-49

 

 

Adding a new group dial setting ..................................................

3-50

 

 

Specifying the setting for speed dialing (FTP server) ...................

3-52

 

 

Adding a new speed dial (FTP server) setting ..............................

3-53

 

 

Downloading and uploading the destination list ..........................

3-56

4

Using scan to e-mail operations

 

 

4.1

Transmission procedures ................................................................

4-4

 

4.1.1

Using the automatic document feeder ..........................................

4-4

 

 

How to use the automatic document feeder .................................

4-4

 

4.1.2

Using the original glass ..................................................................

4-7

 

 

How to use the original glass .........................................................

4-7

 

4.1.3

Changing the scan mode settings ...............................................

4-10

 

 

How to change the scan mode settings ......................................

4-10

 

4.1.4

Changing the scanned image size ...............................................

4-12

 

 

How to change the scanned image size ......................................

4-12

 

4.1.5

Specifying the default settings for the scan settings ...................

4-13

 

 

Specifying the resolution ..............................................................

4-13

 

 

Specifying the data format ...........................................................

4-14

 

 

Specifying the encoding method .................................................

4-14

 

4.1.6

If memory becomes full while scanning .......................................

4-15

 

4.2

Specifying the destination using one-touch dial keys ................

4-16

 

 

How to use one-touch dial keys ..................................................

4-16

 

4.3

Specifying the destination using speed dial numbers ................

4-17

 

 

Ho to use speed dial numbers .....................................................

4-17

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x-5

 

 

 

 

 

 

 

 

 

 

4.4

.........................Specifying the destination using group dial keys

4-18

 

 

 

How to use group dial keys ..........................................................

4-18

4.5

Specifying the destination using the phone book ........................

4-19

 

 

 

How to use the phone book .........................................................

4-19

 

 

 

Searching the phone book ............................................................

4-20

5 Using scan to server (FTP) operations

5.1

Procedure for scanning to a server .................................................

5-4

5.1.1

Using the automatic document feeder ...........................................

5-4

 

How to use the automatic document feeder ..................................

5-4

5.1.2

Using the original glass ...................................................................

5-6

 

How to use the original glass ..........................................................

5-6

5.1.3

If memory becomes full while scanning ..........................................

5-8

6 Using internet faxing operations

6.1

Procedure for sending internet faxes ..............................................

6-4

6.1.1

Using the automatic document feeder ...........................................

6-4

 

How to use the automatic document feeder ..................................

6-4

6.1.2

Using the original glass ...................................................................

6-6

 

How to use the original glass ..........................................................

6-6

6.1.3

Fax resolution settings ....................................................................

6-8

 

Adjusting the fax resolution ............................................................

6-8

6.1.4

If memory becomes full while scanning ........................................

6-10

6.2

Specifying the destination using programmed dialing ................

6-11

6.3Sending a document to multiple destinations (Broadcast

 

transmission) ...................................................................................

6-11

6.3.1

Using broadcast transmission ......................................................

6-12

 

How to use broadcast transmission .............................................

6-12

6.4

Sending a document at a specified time (Timer transmission) ...

6-14

6.4.1

Using timer transmission ..............................................................

6-14

 

How to use timer transmission .....................................................

6-14

6.5Cancelling (deleting) a document queued for

 

timer transmission ...........................................................................

6-16

6.5.1

Cancelling a queued document ....................................................

6-16

 

How to cancel a queued document ..............................................

6-16

x-6

SU-502

 

 

 

 

 

 

 

 

 

6.6

................................................................Receiving internet faxes

6-18

 

6.6.1

Types of e-mail messages that can be received .........................

6-18

 

6.6.2

Auto reception ..............................................................................

6-18

 

6.6.3

Manual reception .........................................................................

6-19

 

 

Checking e-mail manually ............................................................

6-19

 

6.7

Forwarding fax documents ............................................................

6-21

 

6.7.1

Using the forwarding function ......................................................

6-21

 

 

How to use the forwarding function .............................................

6-21

7

Direct fax transmission

 

 

7.1

About unimessage pro I-Net portal ................................................

7-3

 

7.2

Using unimessage pro I-Net portal .................................................

7-3

8

Checking the transmission/reception results

 

 

8.1

Checking the transmission results .................................................

8-3

 

 

How to check transmission results ................................................

8-3

9

Operation error messages

 

 

9.1

Common messages and their remedies .........................................

9-3

 

9.2

Troubleshooting ................................................................................

9-5

 

 

Scan to e-mail transmission ...........................................................

9-5

 

 

Internet fax transmission ................................................................

9-5

 

 

Internet fax reception .....................................................................

9-6

 

 

Direct fax transmission (Gateway TX) ............................................

9-7

 

 

PageScope Web Connection .........................................................

9-7

10

Appendix

 

 

10.1

Specifications .................................................................................

10-3

 

 

Scan to e-mail / Scan to server ...................................................

10-3

 

 

Internet fax ...................................................................................

10-3

11

Index

 

SU-502

x-7

 

 

 

 

 

 

 

 

 

 

x-8

SU-502

1

Introduction

Introduction

1

 

1Introduction

1.1Welcome

This manual provides information on using the network application functions when using the Internet or an intranet.

Read these instructions thoroughly before using the functions.

For instructions on using this machine itself and for general safety precautions, refer to the manual provided with the machine.

Store this manual and the enclosed CD-ROMin a safe location for future reference.

Trademark acknowledgements

PageScope is trademark of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

Ethernet is a registered trademark of Xerox Corporation.

PCL is a registered trademark of Hewlett-PackardCompany.

Microsoft, Windows, and Windows NT are registered trademarks of Microsoft Corporation.

Netscape Communications, the Netscape Communications logo, Netscape Navigator, Netscape Communicator, and Netscape are trademarks of Netscape Communications Corporation.

Novell and NetWare are registered trademarks of Novell, Inc.

Unimessage is a registered trademark of Wordcraft International Limited.

All other product names are trademarks or registered trademarks of their respective holders.

Copyright © 2005 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

The information contained in this manual is subject to change without notice.

SU-502

1-3

1

Introduction

 

About PageScope Web Connection

If a network interface card (NIC) is installed, you can use the PageScope Web Connection network utility. PageScope Web Connection is a network utility that allows you to modify network and other settings over the network instead of from the device itself.

All you need in order to use PageScope Web Connection is a web browser (Internet Explorer or Netscape Navigator) installed on your computer. It is not necessary for any special software to be installed. For instructions on using PageScope Web Connection, refer to “Using PageScope Web Connection” on page 2-19.

2

Note

No part of this manual may be copied or reproduced, either in part or in whole, without prior permission.

The contents of this manual are subject to change without notice.

No part of the manual may be reproduced or modified without prior permission.

Screen images used in this manual may differ from the actual screen display.

The network scan functions (for example, Scan to e-mailand Internet fax) described in this manual can only be used with the fax model.

In order to use the network scan functions (for example, Scan to e-mailand Internet fax) described in the manual, the scanner unit, and the network interface card must be installed.

1-4

SU-502

2 Overview

Overview

2

 

2 Overview

The scan function makes it possible to easily convert paper documents into electronic documents and file them in an electronic filing system that makes it much easier to access the information. The scanned images (scan data) are stored in TIFF or PDF format and can be sent to computers over a network.

Scan data can be sent in the following ways. Select the method best suited to your network environment or purpose.

2.1Scan to e-mail

The scan data is sent as TIFF or PDF e-mailattachments to other computers on the network or over the Internet.

This method requires that a mail server is available over the network.

 

Mail server

 

Client computer

 

Intranet

 

Internet

 

Mail server

 

Client computer

SU-502

2-3

2

Overview

 

2.2Scan to server (FTP)

The scan data is uploaded, as TIFF or PDF files, to the specified folder on an FTP server.

This method requires that an FTP server is available over the network.

The scan data can also be sent to an FTP server that is accessed via a proxy server.

FTP server

Intranet

Internet

FTP server

2-4

SU-502

Overview

2

 

In addition, the system can be set to send to as many as 10 specified recipients a notification of the FTP server address where the data was uploaded.

FTP server

FTP server

Internet

Client computer

Intranet

Internet

Mail server

Client computer

SU-502

2-5

2

2.3Internet faxing

Overview

Unlike fax machines that use telephone lines, Internet faxing can send and receive fax images over the Internet. The Internet fax service uses Internet e- mail services to send and receive fax images. An Internet fax service transmits scanned images as TIFF-Ffiles attached toe-mailmessages and sends them to the desired Internet fax destination. The Internet fax service that receives thee-mailmessages then prints the files when they are received.

Mail server

Internet fax

terminal

Internet

 

Mail server

 

Internet fax

 

terminal

 

Internet

2-6

SU-502

Overview

2

 

2.4Direct fax transmission

With this operation, documents created with word-processingsoftware and other applications can be sent directly a fax machine simply by specifying the phone (fax) number, without having to print the document.

In order to use the direct fax function, the optional unimessage pro I-Netportal software must be installed. After checking that the network environment meets the network requirements, go to network settings or unimessage proI-Netportal setup.

Network line

Client computer

Phone line

Fax transmission

Fax terminal

SU-502

2-7

2

2.5System requirements

Overview

The following system environment is required in order to use the internet fax or network scanning functions.

2

Note

TCP/IP connections must be enabled in order to use the internet fax or network scanning functions.

The machine must be connected to a phone line in order to use functions that require a phone line connection.

System requirements

Functions available when the scanner unit is installed

 

Scan to e-mail

Scan to server

Internet faxing

Direct fax

 

 

(FTP)

 

 

Required envi-

Mail server

• FTP server

Mail server

Unimessage pro

ronment for im-

(SMTP server)

• In order to use

(POP3 server,

I-Netportal soft-

age data

 

e-mailnotifi-

SMTP server)

ware (Optional)

transmission

 

cations, a mail

 

 

 

 

server (SMTP

 

 

 

 

server) is re-

 

 

 

 

quired.

 

 

 

 

 

 

 

Required envi-

E-mailclient

FTP client

Internet fax ter-

-

ronment for im-

 

 

minal

 

age data

 

 

 

 

importing

 

 

 

 

 

 

 

 

 

2-8

SU-502

Overview

2

 

2.6Names of control panel parts and their functions

2.6.1bizhub 160/161 – Control panel parts and their functions

1

2

3

4

 

5

 

 

No.

Part name

Function

1

[Resolution] key

Used to select the image quality (transmission resolution) for the

 

 

Internet fax function.

 

 

 

2

[Phone Book] key

Searches for and displays addresses programmed in one-touch

 

 

dial, group dial, and speed dial.

 

 

 

3

[Function] key

Used to switch between different function settings screens.

 

 

“Sending a document to multiple destinations (Broadcast trans-

 

 

mission)” on page 6-11,“Sending a document at a specified time

 

 

(Timer transmission)” on page 6-14,“Cancelling (deleting) a doc-

 

 

ument queued for timer transmission” on page 6-16,“Receiving

 

 

internet faxes” on page 6-18

 

 

 

4

[Speed Dial] key

Used to specify destinations previously programmed with a 3-

 

 

digit number.

 

 

 

5

One-touchdial keys

Used to specify previously programmed destinations.

 

 

 

SU-502

2-9

2

 

 

 

 

 

 

 

Overview

 

 

 

 

 

 

 

 

 

6

7

8

9

13

12

14

15 16

17

19

 

 

10

 

11

 

 

18

 

20

No.

Part Name

Function

6

[Utility] key

Used to display the different utility mode screens.

 

 

MACHINE SETTING, FAX REGISTRATION, E-MAILSETTING 1,

 

 

E-MAILSETTING 2, NETWORK SETTING, SCAN SETTING

 

 

 

7

[Status] key

Used to check the status of a transmission.

 

 

 

8

“Error” indicator

Lights up if an error has occurred.

 

 

 

9

Display

Displays settings details, such as e-mailaddresses, settings men-

 

 

us, and error messages.

 

 

 

10

* and) keys

Used to specify the scanning mode when using the network scan-

 

[Auto/Photo] key

ning functions. Used to select the item to the left or right of the

 

 

current position in settings screens.

 

 

 

11

+ and, keys

Used to select the item above or below the current position in set-

 

[Zoom] key

tings screens or lists.

 

 

 

12

[Yes] key

Used to confirm settings.

 

 

 

13

[No/C] (clear) key

Used to delete characters or numbers that have been entered in

 

 

a setting field. Used to return to the previous screen.

 

 

 

14

10-keypad

Used to enter settings values. Used to enter numbers/characters.

 

 

E-mailaddresses and other text can be entered with these keys.

 

 

Used to enter speed dial numbers.

 

 

 

15

[123/ABC] key

Used to switch between number and character entry.

 

 

 

16

[Scan] key

Used to switch between different scan modes. This key lights up

 

 

in green to indicate that the machine is in scan mode.

 

 

 

17

[Fax] key

Used to send scan data or receive e-mailmessages when using

 

 

the Internet fax function.

 

 

 

18

[Start] key

Used to start scanning, or send e-mailmessages/files.

 

 

 

19

[Stop] key

Used to stop the scanning of documents, stop sending or receiv-

 

 

ing, or to stop printing.

 

 

 

20

[Panel Reset] key

Used to cancel all current operations.

 

 

 

2-10

SU-502

Overview

2

 

2.6.2bizhub 162/210 – Control panel parts and their functions

1

2

3

4

5

6

7

 

20

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

19

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

18

 

 

 

 

 

 

 

 

 

 

15

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1716

 

 

14

13 12

11

 

 

 

10

 

9

8

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

No.

Part name

 

Function

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1

“Error” indicator

 

Lights up or flashes if an error has occurred.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2

[Printer] key/indica-

 

Lights up while data is being printed from the computer and flash-

 

tor

 

es while data is being sent.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

For details, refer to the Printer Controller User’s Guide.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3

[Status] key

 

Used to view the counters.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4

[Utility] key

 

Used to enter utility mode and display the first utility mode screen.

 

 

 

 

 

 

 

 

 

 

 

 

 

• Machine setting, paper source setup, user management, ad-

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

min. management, copy setting 1 & 2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5

Display

 

Displays setting menus, error messages, and specified settings

 

 

 

 

 

 

 

 

 

 

 

 

 

such as the number of copies and the zoom ratio.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6

[No/C] key

 

Erases the entered numbers and letters.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Returns to the previous screen.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7

[Yes] key

 

Confirms the current setting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8

[Auto paper/Auto

 

Used to select between the auto paper or the auto size function.

 

size] key

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9

[Zoom] key,

 

• Used to select a preset enlargement or reduction ratio.

 

, and+ keys

 

• A zoom ratio between × 0.25 and × 4.00 can be selected when

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

the paper size is selected manually. (Manual paper selection)

 

 

 

 

 

 

 

 

 

 

 

 

 

• A zoom ratio between × 0.50 and × 2.00 can be selected when

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

the paper size is selected automatically. (Auto paper)

 

 

 

 

 

 

 

 

 

 

 

 

 

• Used to specify the selection above or below in setting screens

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

and menus.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10

[Paper] key

 

Used to select the size of the paper to be printed on.

 

 

 

 

 

 

 

 

 

 

 

11

[Auto/Photo] key,

 

• Used to specify the scanning density of copies.

 

* and) keys

 

• Used to specify the selection at the left or right in setting

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

screens.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

12

[Erase] key

 

Used to select the area of the document that is erased.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

13

[File margin] key

 

Press to select the file margin function.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SU-502

2-11

2

Overview

 

No.

Part name

Function

14

[Finishing] key

Used to select a copy finishing function.

 

 

 

15

[X/Y zoom] key

Used to specify different scaling proportions for the vertical and

 

 

horizontal directions.

 

 

 

16

[Neg. Pos.] key

Press to make copies with the darkand light-coloredareas of the

 

 

document inverted.

 

 

 

17

Copy key

Used to select between the 2in1 and the 4in1 copy functions.

 

 

 

18

[Copy program] key

• Copy programs can be stored.

 

 

• Stored copy programs can be selected and recalled.

 

 

 

19

[Book separation]

Used to select the book separation function.

 

key

 

 

 

 

20

[Original] key

Used to select between the duplex orig. function and the mixed

 

 

orig. function.

 

 

 

2-12

SU-502

Overview

2

 

21 22 23

24

25

26

27

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

31

30

 

 

 

 

29

28

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

No.

Part name

 

 

Function

 

 

 

 

 

21

Scan key

 

 

Press to enter scan mode. The indicator lights up in green to indi-

 

 

 

 

cate that the machine is in scan mode.

 

 

 

 

(Available only when the network interface card NC-502,fax kit

 

 

 

 

FK-505and the scanner unitSU-502are installed.)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

22

Fax key

 

 

Does not function on this machine.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

23

Copy key

 

 

Press to enter copy mode. The indicator lights up in green to in-

 

 

 

 

dicate that the machine is in copy mode.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

24

Access key

 

 

Used with user management.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

25

Energy save key

 

 

Press to enter energy save mode.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

26

Interrupt key

 

 

Press to enter interrupt mode. The indicator lights up in green to

 

 

 

 

indicate that the machine is in interrupt mode.

 

 

 

 

Press again to cancel interrupt mode and return to the mode be-

 

 

 

 

fore interrupt mode was entered.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

27

[123/ABC] key

 

 

Does not function on this machine.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

28

Panel reset key

 

 

• Cancels all copy functions and returns them to their default

 

 

 

 

 

 

settings.

 

 

 

 

 

 

 

 

 

• Deletes all queued jobs.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

29

Stop key

 

 

Stops the multi-pagecopy operation.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

30

Start key

 

 

Starts copying.

 

 

 

 

 

 

• Queues a copy job if pressed while the machine is warming up.

 

 

 

 

• The indicator lights up in green to indicate that the machine is

 

 

 

 

 

 

ready to start copying, or it lights up in orange to indicate that

 

 

 

 

 

 

the machine is not ready to start copying.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

31

10-keypad

 

 

• Used to specify the number of copies.

 

 

 

 

• Used to enter setting values.

 

 

 

 

• The [˜] and [#] keys do not function on this machine.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SU-502

2-13

2

Overview

 

2.6.3About the display

1

2

1

2

No.

Display indication

Description

1

Mode or function

• Displays the currently selected mode or function setting.

 

name

• Displays the current settings menu or option.

 

 

• If an error occurs, displays the error message.

 

 

• During standby, displays the date and the amount of memory

 

 

available.

 

 

 

2

Message area

Displays messages such as operating instructions.

 

 

 

Symbol list

Symbol

Description

 

 

 

 

 

 

Sending/receiving e-

An e-mailmessage is being sent or received.

 

 

 

 

 

 

mail messages

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

In standby for timer

An e-mailmessage is queued for timer transmission.

 

 

 

 

 

 

 

 

 

 

 

 

transmission

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2-14

SU-502

Overview

2

 

2.6.4Entering text characters

This section describes how to enter text characters when registering a destination or when entering names, for example, for one-touchdial keys.

Key operation

The 10-keypad can be used to enter numbers, text, and symbols.

Press the [123/ABC] key to switch the input mode of the 10-keypad between numbers and letters/symbols.

When entering numbers, “[1]” appears in the display.

When entering letters or symbols, “[A]” appears in the display.

The following lists show the characters available with each key of the 10-keypad.

For fax number and e-mailaddress input:

10-keypad key

Available characters*

1

@

. (period) @_ (underscore) - (hyphen) 1

 

 

 

2

ABC

ABC2abc

 

 

 

3

DEF

DEF3def

 

 

 

4

GHI

GHI4ghi

 

 

 

5

JKL

JKL5jkl

 

 

 

6

MNO

MNO6mno

 

 

 

7

PQRS

PQRS7pqrs

 

 

 

8

TUV

TUV8tuv

 

 

 

9

WXYZ

WXYZ9wxyz

 

 

 

0

Space

(space) 0

 

 

 

 

 

+&/1=!?( )%[ ]^‘’{ }|˜$

 

 

 

#

 

#

 

 

 

*Repeatedly press the 10-keypad key to scroll through the available characters and symbols until the desired character appears in the display.

SU-502

2-15

 

2

Overview

 

 

 

 

For recipient names (Metric models):

10-keypad key

Available characters*

1

@

. (period) @_ (underscore) - (hyphen) 1

 

 

 

2

ABC

ABC2abcДдЕеЖжаЗз

 

 

 

3

DEF

DEF3defÉéè

 

 

 

4

GHI

GHI4ghiìíî

 

 

 

5

JKL

JKL5jkl

 

 

 

6

MNO

MNO6mnoСсЦцШшт

 

 

 

7

PQRS

PQRS7pqrsß

 

 

 

8

TUV

TUV8tuvÜüùú

 

 

 

9

WXYZ

WXYZ9wxyz

 

 

 

0

Space

(space) 0

 

 

 

 

 

+&/1=!?( )%[ ]^‘’{ }|˜$,:;<>"¿£

 

 

 

#

 

#

 

 

 

For recipient names (Inch models):

10-keypad

Available characters*

1

@

. (period) @_ (underscore) - (hyphen) 1

 

 

 

2

ABC

ABC2abc

 

 

 

3

DEF

DEF3def

 

 

 

4

GHI

GHI4ghi

 

 

 

5

JKL

JKL5jkl

 

 

 

6

MNO

MNO6mno

 

 

 

7

PQRS

PQRS7pqrs

 

 

 

8

TUV

TUV8tuv

 

 

 

9

WXYZ

WXYZ9wxyz

 

 

 

0

Space

(space) 0

 

 

 

 

 

+&/1=!?( )%[ ]^‘’{ }|˜$,:;<>"¿£

 

 

 

#

 

#

 

 

 

*Repeatedly press the 10-keypad key to scroll through the available characters and symbols until the desired character appears in the display.

2-16

SU-502

Overview

2

 

Text entry example

To enter the name “NJ Office”

The current cursor (_) position blinks alternately with the character at that position.

Press the [6] key twice.

Press the [5] key once.

Press the [0] key once.

Press the [6] key 3 times.

Press the [3] key 7 times.

Press the ) key.

Press the [3] key 7 times.

Press the [4] key 7 times.

Press the [2] key 7 times.

Press the [3] key 6 times.

Press the ) key.

SU-502

2-17

2

Overview

 

Notes on entering and correcting text input

Hold down the [No/C] key for one second or longer to delete all text that has been entered in a settings field.

To delete only part of the text, press the * and) keys to move the cursor (_) to the character to be deleted, and then press the [No/C] key.

To enter a space, press the [0] key on the 10-keypad.

When entering text, press the ) key before entering the next character when it is the same as the current character. (Refer to the“Text entry example” on page 2-17.)

To change a character that has been entered, press the * and) keys to move the cursor (_) to the character to be changed, press the [No/C] key to delete the character, and then enter the correct character.

2-18

SU-502

Overview

2

 

2.7Using PageScope Web Connection

2.7.1When using PageScope Web Connection

In order to use PageScope Web Connection, the optional Network Interface Card (NC-501)must be installed.

2.7.2What is PageScope Web Connection?

PageScope Web Connection is a device control utility program provided by the HTTP server built into the network interface card. This utility can be used with a Web browser as an interface for remotely controlling the machine and network interface card.

HTTP server

Access

SU-502

2-19

2

Overview

 

Here are some examples of the types of tasks that can be performed with PageScope Web Connection.

-Setting/changing network settings

– TCP/IP settings

– SMTP settings

– POP3 settings

– FTP settings

-Adding/changing e-mailaddresses

One-touchdial settings

– Speed dial settings

– Group dial settings

– Speed dial settings (adding an FTP server address)

2-20

SU-502

Overview

2

 

2.7.3System requirements

PageScope Web Connection can be used in the following system environments.

System requirements

Operating system

Windows 98, Windows 98 SE, Windows ME,

 

Windows NT 4.0, Windows 2000,

 

Windows XP, or Windows Server 2003

 

 

Browser

Microsoft Internet Explorer 4.0 or later

 

Netscape Navigator 4 or later

 

 

2.7.4Accessing PageScope Web Connection

2

Note

In order to use PageScope Web Connection, an IP address, subnet mask, and gateway setting must already be specified from the control panel of the machine. For information on specifying these settings, refer to “Specifying network settings (“NETWORK SETTING” menu)” on page 3-10.

How to access PageScope Web Connection

PageScope Web Connection is accessed directly using a web browser.

1 Start up your web browser.

2 Enter the IP address of the machine into the “Address” box, and then press the [Enter] key.

http://<machine_IP_address>/

(Example) If the machine IP address is 192.168.0.100, enter: http://192.168.0.100/

3 The PageScope Web Connection screen appears.

2.7.5Using PageScope Web Connection

PageScope Web Connection is used in the same way as other internet web pages. Click links in the page to jump to that page, and use the [Back] and [Next] buttons to navigate through pages that have already been loaded.

SU-502

2-21

2

Overview

 

2.7.6About the screen layout

The following screen appears when you access PageScope Web Connection.

2

Note

Screen images used in this manual may differ from the actual screen display. They are also subject to change without notice.

1

2

3

5

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6

4

7

 

 

 

 

 

 

No.

Part name

Function

1

Logo

Click this logo to jump to the manufacturer’s web site.

 

 

 

2

Logo

Click to display the new screen containing the version informa-

 

 

tion. If the PageScope Web Connection logo is clicked in the

 

 

screen that appeared, the Web site for PageScope is displayed.

 

 

 

3

Status display

Displays the current status of the machine.

 

 

 

4

Administrator pass-

Enter the administrator password to log in to the administrator

 

word

mode.

 

 

 

5

Tabs

These are used to select the various categories of settings.

 

 

 

6

Menu

This is used to select various setting items or display information.

 

 

 

7

Information/set-

Displays the details for the item selected from the menu.

 

tings display

 

 

 

 

2-22

SU-502

Overview

2

 

2.7.7Logging in as an administrator

Some of the settings available in PageScope Web Connection can only be changed by an administrator. These settings are only displayed when you log in to the administrator mode.

Logging in to administrator mode

1 Enter the administrator password in the “Admin Password” box at the left of the screen.

2 Click the [Login] button to log in to the administrator mode.

3 To log out, click the [Logout] button.

2 Note

The default password for administrator mode is “sysadm”.

Be sure to change the administrator password before using administrator mode.

If no operations are performed for 10 minutes, PageScope Web Connection automatically logs out.

The machine cannot be used while you are logged in to PageScope Web Connection with administrator mode.

In addition, if the machine is being operated, the administrator cannot log on.

SU-502

2-23

2

Overview

 

2-24

SU-502

3 Getting ready

Getting ready

3

 

3Getting ready

3.1Connecting to a LAN network

This machine supports the TCP/IP protocol used by LAN networks. In order to use this protocol, the machine must be connected to the LAN with a network cable.

Connecting the LAN cable

Insert the connector on one end of the LAN cable into the network port (marked LAN) on the back of the machine, and the connector on the other end to an open port on a network hub.

2

Note

The network port is on the back of the machine.

Use a category 5 or 5E LAN cable.

The LAN cable is not included.

LED1

LED2

SU-502

3-3

 

3

Getting ready

 

 

 

 

About the LEDs

LED

Function

LED1 (LINK)

This LED ligths up when the network cable is connected correctly. If

 

this LED is not lit, check the connection again, even if the machine ap-

 

pears to be connected correctly. If this LED is not lit when both ends

 

are connected correctly, the network cable may be damaged.

 

 

LED2 (ACT)

This LED blinks when data is being transferred.

 

 

3-4

SU-502

Getting ready

3

 

3.2Network settings

Depending on the network environment in which the machine is located, there may be some restrictions on the network functions that the machine can use. Specify the network settings to suit the functions and environment required for your configuration.

The network settings can be specified from the control panel of the machine or using the administrator mode of PageScope Web Connection.

Quick overview of the network settings

Function

Description

Inter-

 

Scan

Scan

Direct

Setting

 

 

 

net

 

to

to

fax

Con-

Page-

 

 

faxing

 

e-mail

server

 

 

 

 

 

 

 

 

trol

Scope

 

 

 

 

 

 

 

panel

Web

 

 

 

 

 

 

 

 

Con-

 

 

 

 

 

 

 

 

nec-

 

 

 

 

 

 

 

 

tion

o: Required;-:Unnecessary;-:As necessary

 

 

 

o : Possible

 

 

 

 

 

 

 

- :Not possible

 

 

 

 

 

 

 

 

NETWORK SETTING

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IP

This function is

o*2

 

o*2

o*2

o*2

o

o

ADDRESS

used to specify the

 

 

 

 

 

 

 

 

IP address for the

 

 

 

 

 

 

 

 

machine.

 

 

 

 

 

 

 

 

Consult your net-

 

 

 

 

 

 

 

 

work administrator

 

 

 

 

 

 

 

 

for information

 

 

 

 

 

 

 

 

about the IP ad-

 

 

 

 

 

 

 

 

dress to use.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SUBNET

This function is

o*2

 

o*2

o*2

o*2

o

o

MASK

used to specify the

 

 

 

 

 

 

 

 

subnet mask value

 

 

 

 

 

 

 

 

for the network.

 

 

 

 

 

 

 

 

Consult your net-

 

 

 

 

 

 

 

 

work administrator

 

 

 

 

 

 

 

 

for details.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GATEWAY

This function is

o*2

 

o*2

o*2

o*2

o

o

 

used to specify the

 

 

 

 

 

 

 

 

default gateway

 

 

 

 

 

 

 

 

(IP address) of a

 

 

 

 

 

 

 

 

router on the net-

 

 

 

 

 

 

 

 

work.

 

 

 

 

 

 

 

 

Consult your net-

 

 

 

 

 

 

 

 

work administrator

 

 

 

 

 

 

 

 

for details.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SU-502

3-5

 

3

Getting ready

 

 

Function

Description

Inter-

Scan

Scan

Direct

Setting

 

 

 

net

to

to

fax

Con-

Page-

 

 

faxing

e-mail

server

 

 

 

 

 

 

 

trol

Scope

 

 

 

 

 

 

panel

Web

 

 

 

 

 

 

 

Con-

 

 

 

 

 

 

 

nec-

 

 

 

 

 

 

 

tion

DNS

This function is

-

-

-

-

o

o

CONFIG.

used to enable or

 

 

 

 

 

 

 

disable the DNS

 

 

 

 

 

 

 

(Domain Name

 

 

 

 

 

 

 

System) setting. If

 

 

 

 

 

 

 

there is a DNS

 

 

 

 

 

 

 

server on your net-

 

 

 

 

 

 

 

work, enter the IP

 

 

 

 

 

 

 

address of the

 

 

 

 

 

 

 

DNS server.

 

 

 

 

 

 

 

*If the DNS server

 

 

 

 

 

 

 

is located within

 

 

 

 

 

 

 

your local network,

 

 

 

 

 

 

 

select “ENABLE”.

 

 

 

 

 

 

 

If you are using the

 

 

 

 

 

 

 

DNS server of an

 

 

 

 

 

 

 

Internet service

 

 

 

 

 

 

 

provider (ISP) or

 

 

 

 

 

 

 

some other DNS

 

 

 

 

 

 

 

server located out-

 

 

 

 

 

 

 

side your local net-

 

 

 

 

 

 

 

work, select

 

 

 

 

 

 

 

“DISABLE”. Con-

 

 

 

 

 

 

 

sult your network

 

 

 

 

 

 

 

administrator for

 

 

 

 

 

 

 

details.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GATEWAY

This function is

-

-

-

o

o

-

TX

used to enable the

 

 

 

 

 

 

 

Direct Fax func-

 

 

 

 

 

 

 

tion.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

E-MAILSETTING 1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SENDER

This function is

o

o

-*1

-

o

o

NAME

used to specify the

 

 

 

 

 

 

 

sender’s name.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

E-MAIL

This function is

o

o

-*1

-

o

o

ADDRESS

used to specify the

 

 

 

 

 

 

 

e-mailaddress of

 

 

 

 

 

 

 

the sender.

 

 

 

 

 

 

 

Consult your net-

 

 

 

 

 

 

 

work administrator

 

 

 

 

 

 

 

for details.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SMTP

This function is

o

o

o*3

-

o

o

SERVER

used to specify the

 

 

 

 

 

 

 

IP address or host

 

 

 

 

 

 

 

name of an SMTP

 

 

 

 

 

 

 

server.

 

 

 

 

 

 

 

Consult your net-

 

 

 

 

 

 

 

work administrator

 

 

 

 

 

 

 

for details.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3-6

SU-502

Getting ready

3

 

Function

Description

Inter-

Scan

Scan

Direct

Setting

 

 

 

net

to

to

fax

Con-

Page-

 

 

faxing

e-mail

server

 

 

 

 

 

 

 

trol

Scope

 

 

 

 

 

 

panel

Web

 

 

 

 

 

 

 

Con-

 

 

 

 

 

 

 

nec-

 

 

 

 

 

 

 

tion

SMTP

This function is

o

o

-*1

-

o

o

PORT NO.

used to specify the

 

 

 

 

 

 

 

port number (1 to

 

 

 

 

 

 

 

65535) for the

 

 

 

 

 

 

 

SMTP server.

 

 

 

 

 

 

 

Consult your net-

 

 

 

 

 

 

 

work administrator

 

 

 

 

 

 

 

for details.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SMTP

This function is

o

o

-*1

-

o

o

TIMEOUT

used to specify the

 

 

 

 

 

 

 

length of time (in

 

 

 

 

 

 

 

seconds) until the

 

 

 

 

 

 

 

connection to the

 

 

 

 

 

 

 

SMTP server times

 

 

 

 

 

 

 

out. (30 to 300

 

 

 

 

 

 

 

seconds)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TEXT IN-

This function is

o

o

-*1

-

o

o

SERT

used to specify

 

 

 

 

 

 

 

whether or not text

 

 

 

 

 

 

 

explaining that an

 

 

 

 

 

 

 

image has been

 

 

 

 

 

 

 

attached to the e-

 

 

 

 

 

 

 

mail message is in-

 

 

 

 

 

 

 

serted when scan

 

 

 

 

 

 

 

data is sent as an

 

 

 

 

 

 

 

e-mailattachment.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DEFAULT

This function is

o

o

-*1

-

o

o

SUBJECT

used to specify the

 

 

 

 

 

 

 

default subject line

 

 

 

 

 

 

 

when sending

 

 

 

 

 

 

 

scan data as an e-

 

 

 

 

 

 

 

mail attachment.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

E-MAILSETTING 2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

POP3

This function is

o

-

-

-

o

o

SERVER

used to specify the

 

 

 

 

 

 

 

IP address or host

 

 

 

 

 

 

 

name of the POP3

 

 

 

 

 

 

 

server.

 

 

 

 

 

 

 

Consult your net-

 

 

 

 

 

 

 

work administrator

 

 

 

 

 

 

 

for details.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

POP3 PORT

This function is

o

-

-

-

o

o

NO.

used to specify the

 

 

 

 

 

 

 

port number (1 to

 

 

 

 

 

 

 

65535) for the

 

 

 

 

 

 

 

POP3 server.

 

 

 

 

 

 

 

Consult your net-

 

 

 

 

 

 

 

work administrator

 

 

 

 

 

 

 

for details.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SU-502

3-7

 

3

Getting ready

 

 

Function

Description

Inter-

Scan

Scan

Direct

Setting

 

 

 

net

to

to

fax

Con-

Page-

 

 

faxing

e-mail

server

 

 

 

 

 

 

 

trol

Scope

 

 

 

 

 

 

panel

Web

 

 

 

 

 

 

 

Con-

 

 

 

 

 

 

 

nec-

 

 

 

 

 

 

 

tion

POP3

This function is

o

-

-

-

o

o

TIMEOUT

used to specify the

 

 

 

 

 

 

 

length of time (in

 

 

 

 

 

 

 

seconds) until the

 

 

 

 

 

 

 

connection to the

 

 

 

 

 

 

 

POP3 server times

 

 

 

 

 

 

 

out. (30 to 300

 

 

 

 

 

 

 

seconds)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

POP3

This function is

o

-

-

-

o

o

ACCOUNT

used to specify the

 

 

 

 

 

 

 

account name

 

 

 

 

 

 

 

used to log in to

 

 

 

 

 

 

 

the POP3 server.

 

 

 

 

 

 

 

Consult your net-

 

 

 

 

 

 

 

work administrator

 

 

 

 

 

 

 

for details.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

POP3

This function is

o

-

-

-

o

o

PASS-

used to specify the

 

 

 

 

 

 

WORD

password associ-

 

 

 

 

 

 

 

ated with the ac-

 

 

 

 

 

 

 

count name used

 

 

 

 

 

 

 

to log in to the

 

 

 

 

 

 

 

POP3 server.

 

 

 

 

 

 

 

Consult your net-

 

 

 

 

 

 

 

work administrator

 

 

 

 

 

 

 

for details.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

AUTO

This function is

o

-

-

-

o

o

RECEP-

used to specify the

 

 

 

 

 

 

TION

time interval (in

 

 

 

 

 

 

 

minutes) for

 

 

 

 

 

 

 

checking e-mail

 

 

 

 

 

 

 

when the auto re-

 

 

 

 

 

 

 

ception function is

 

 

 

 

 

 

 

enabled. ( OFF, 1

 

 

 

 

 

 

 

to 60 minutes)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

REPLY

This function is

o

-

-

-

o

o

ADDRESS

used to specify the

 

 

 

 

 

 

 

e-mailaddress

 

 

 

 

 

 

 

where notifications

 

 

 

 

 

 

 

are sent if an error

 

 

 

 

 

 

 

occurs while an In-

 

 

 

 

 

 

 

ternet fax is being

 

 

 

 

 

 

 

received.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3-8

SU-502

Getting ready

3

 

Function

Description

Inter-

Scan

Scan

Direct

Setting

 

 

 

 

net

to

to

fax

Con-

Page-

 

 

 

faxing

e-mail

server

 

 

 

 

 

 

 

 

trol

Scope

 

 

 

 

 

 

 

panel

Web

 

 

 

 

 

 

 

 

Con-

 

 

 

 

 

 

 

 

nec-

 

 

 

 

 

 

 

 

tion

HEADER

This function is

o

-

-

-

o

o

PRINT

 

used to specify

 

 

 

 

 

 

 

 

whether or not to

 

 

 

 

 

 

 

 

print header infor-

 

 

 

 

 

 

 

 

mation when print-

 

 

 

 

 

 

 

 

ing e-mail

 

 

 

 

 

 

 

 

messages that

 

 

 

 

 

 

 

 

have been re-

 

 

 

 

 

 

 

 

ceived.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PageScope Web Connection administrator mode: “Scan” tab

 

 

 

 

 

 

 

 

 

 

 

 

File

 

This function is

-

-

o

-

-

o

Destination

used to specify the

 

 

 

 

 

 

 

 

FTP destination

 

 

 

 

 

 

 

 

used for Scan to

 

 

 

 

 

 

 

 

Server (FTP) oper-

 

 

 

 

 

 

 

 

ations. It is used to

 

 

 

 

 

 

 

 

specify the IP ad-

 

 

 

 

 

 

 

 

dress of the FTP

 

 

 

 

 

 

 

 

server, the directo-

 

 

 

 

 

 

 

 

ry and other set-

 

 

 

 

 

 

 

 

tings.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PageScope Web Connection administrator mode: “Network” tab

 

 

 

 

 

 

 

 

 

 

 

 

FTP

 

This function is

-

-

-

-

-

o

Configura-

used to specify the

 

 

 

 

 

 

tion

 

IP address for the

 

 

 

 

 

 

 

 

proxy server of an

 

 

 

 

 

 

 

 

FTP server.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

*1:

Required if notification of the URL is sent by e-mail.

 

 

 

*2:

Can also be assigned automatically by the DHCP server.

 

 

 

*3:

If there is no SMTP server available over the network, enter “0.0.0.0” as the IP address.

SU-502

3-9

 

3

Getting ready

 

 

3.3Specifying network settings using the control panel

3.3.1Specifying network settings (“NETWORK SETTING” menu)

These settings can be specified from the network settings menu in utility mode.

This section describes how to specify settings for the following functions.

-

IP ADDRESS

-

SUBNET MASK

-

GATEWAY

-

DNS CONFIG.

-

GATEWAY TX

2

Note

 

 

Be sure to consult your network administrator before specifying any of

 

the network settings.

 

If you wish to cancel a change to a network setting before applying it,

 

press the [No/C] key. Press the [Yes] key after the message STOP SET-

 

TING? appears.

3-10

SU-502

Getting ready

3

 

Setting the IP address

1 Press the [Utility] key.

The utility mode menu appears.

2

3

Press the + or, key untilNETWORK SETTING appears.

Press the [1] key on the 10-keypad to selectIP ADDRESS.

4 Press the* and) keys to selectAUTO orSPECIFY, and then press the [Yes] key.

If AUTO is selected, the IP ad-

dress is automatically acquired from the DHCP server. The network setting screen appears.

If SPECIFY is selected, the screen for entering the IP address appears. (Go to step 5.)

? Is AUTO not available?

%AUTO is only available if there is a DHCP server on the network. WhenAUTO is selected, there is no need to set the subnet mask or gateway setting. If a fixed IP address is being used, “IP Address in NVRAM” must be selected in PageScope Web Connection. Select this option from the screen displayed after clicking [TCP/IP Configuration] in the menu on the “Network” tab.

5 Using the10-keypad, enter the IP address for the machine.

– The illustration at the right is an example of an IP address. Con-

sult your network administrator for details about these settings.

6 Press the [Yes] key.

SU-502

3-11

 

3

Getting ready

 

 

The network setting screen appears. To register settings in the machine, the machine must be turned off, then on again.

7 While the network setting screen is displayed, press the [No/C] key or [Panel Reset] key so that the messagePLEASE RE-START POWER SUPPLY OFF/ON appears.

8 Set the power switch of the machine to “o”, then “n” to restart the machine.

3-12

SU-502

Getting ready

3

 

Specifying the subnet mask

1 From the network setting menu in the utility mode, press the [2] key on the10-keypad to selectSUBNET MASK.

2 Using the10-keypad, enter the subnet mask value.

– The illustration at the right is an example of a subnet mask ad-

dress. Consult your network administrator for details about these settings.

3 Press the [Yes] key.

The network setting screen appears. To register settings in the machine, the machine must be turned off, then on again.

4 While the network setting screen is displayed, press the [No/C] key or [Panel Reset] key so that the messagePLEASE RE-START POWER SUPPLY OFF/ON appears.

5 Set the power switch of the machine to “o”, then “n” to restart the machine.

SU-502

3-13

 

3

Getting ready

 

 

Specifying the (default) gateway

1 From the network setting menu in the utility mode, press the [3] key on the10-keypad to selectGATEWAY.

2 Using the10-keypad, enter the IP address for the gateway.

– The illustration at the right is an example of a gateway address.

Consult your network administrator for details about these settings.

3 Press the [Yes] key.

The network setting screen appears. To register settings in the machine, the machine must be turned off, then on again.

4 While the network setting screen is displayed, press the [No/C] key or [Panel Reset] key so that the messagePLEASE RE-START POWER SUPPLY OFF/ON appears.

5 Set the power switch of the machine to “o”, then “n” to restart the machine.

3-14

SU-502

Getting ready

3

 

Specifying the DNS configuration

1 From the network setting menu in the utility mode, press the [4] key on the10-keypad to selectDNS CONFIG..

2 Press the* and) keys to select

DISABLE or ENABLE, and then press the [Yes] key.

3

4

If DISABLE is selected, the network setting screen appears.

If ENABLE is selected, the screen for entering the IP address of the DNS server appears. (Go to step 3.)

Using the 10-keypad, enter the IP address for the DNS server.

Press the [Yes] key.

The network setting screen appears. To register settings in the machine, the machine must be turned off, then on again.

5 While the network setting screen is displayed, press the [No/C] key or [Panel Reset] key so that the messagePLEASE RE-START POWER SUPPLY OFF/ON appears.

6 Set the power switch for the machine to “o”, then “n” to restart the machine.

SU-502

3-15

 

3

Getting ready

 

 

Specifying the gateway transmission setting

1 From the network setting menu in the utility mode, press the [5] key on the10-keypad to selectGATEWAY TX.

2 Press the* and) keys to select

DISABLE or ENABLE, and then press the [Yes] key.

The network setting screen appears.

3-16

SU-502

Getting ready

3

 

3.3.2Specifying the e-mailsettings(“E-MAILSETTING 1” menu)

The settings for the e-mailsetting 1 functions are specified from the“E-MAILSETTING 1” menu in utility mode.

This section describes how to specify settings for the following functions. - SENDER NAME

- E-MAILADDRESS- SMTP SERVER

- SMTP PORT NO.

- SMTP TIMEOUT- TEXT INSERT

- DEFAULT SUBJECT

2

Note

If you wish to cancel a change to a setting before applying it, press the [No/C] key. Press the [Yes] key after the message “STOP SETTING?” appears.

SU-502

3-17

 

3

Getting ready

 

 

Registering the sender’s name

1 Press the [Utility] key. The utility mode menu screen appears.

2

3

4

5

Press the + or, key untilE-MAIL

SETTING 1 appears.

Press the [1] key on the 10-keypad to selectSENDER NAME.

Enter the sender name.

– For information on entering text,

refer to “Entering text characters” [ ] on page 2-15.

Up to 20 characters can be entered for the sender name.

Press the [Yes] key.

The e-mailsetting 1 screen appears again.

3-18

SU-502

Getting ready

3

 

Registering the e-mailaddress of the sender

1 From thee-mailsetting 1 menu in the utility mode, press the [2] key on the10-keypad to selectE-MAIL ADDRESS.

2 Enter thee-mailaddress of the machine.

For information on entering text, refer to “Entering text characters” on page 2-15.

[

]

Up to 64 characters can be entered for the sender address.

Consult your network administrator for information about the e-mailaddress to use.

If you do not receive e-mailon the machine, enter thee-mailaddress of the administrator.

3 Press the [Yes] key.

The e-mailsetting 1 screen appears again.

Specifying the SMTP server address

1 From thee-mailsetting 1 menu in the utility mode, press the [3] key on the10-keypad to selectSMTP SERVER.

2 Enter the IP address or host name of the SMTP server.

– For information on entering text,

[ ]

 

 

 

refer to “Entering text characters”

 

 

 

 

 

 

on page 2-15.

– Up to 64 characters can be entered for the host name.

– The DNS settings must have been specified before the host name for the SMTP server can be specified.

– The illustration at the right is an example of a host name. Consult your network administrator for details about this setting.

3 Press the [Yes] key.

The e-mailsetting 1 screen appears again.

SU-502

3-19

 

3

Getting ready

 

 

Specifying the SMTP port number (“SMTP PORT NO.” function)

1 From thee-mailsetting 1 menu in the utility mode, press the [4] key on the10-keypad to selectSMTP PORT NO..

2 Enter the port number for the SMTP server.

– For information on entering text, refer to “Entering text characters” on page 2-15.

The port number can be set between 1 and 65535.

Normally, port number 25 is used.

3 Press the [Yes] key.

The e-mailsetting 1 screen appears again.

Specifying the timeout period for the SMTP server (“SMTP TIMEOUT” function)

1 From thee-mailsetting 1 menu in the utility mode, press the [5] key on the10-keypad to selectSMTP TIMEOUT.

2 Enter the timeout period (in seconds).

For information on entering text, refer to “Entering text characters” on page 2-15.

e (

)

The timeout period can be set between 30 and 300 seconds.

3 Press the [Yes] key.

The e-mailsetting 1 screen appears again.

3-20

SU-502

Getting ready

3

 

Specifying whether or not to insert a text description (“TEXT INSERT” function)

1 From thee-mailsetting 1 menu in the utility mode, press the [6] key on the10-keypad to selectTEXT INSERT.

2 Press the* and) keys to selectON orOFF.

3 Press the [Yes] key.

The e-mailsetting 1 screen appears again.

Specifying the default subject line

1 From thee-mailsetting 1 menu in the utility mode, press the [7] key on the10-keypad to selectDEFAULT SUBJECT.

2 Enter text for the default subject line.

– For information on entering text,

 

 

 

 

[ ]

 

refer to “Entering text characters”

 

 

 

 

 

on page 2-15.

 

 

 

 

 

 

 

 

 

 

Up to 20 characters can be entered for the default subject.

3 Press the [Yes] key.

The e-mailsetting 1 screen appears again.

SU-502

3-21

 

3

Getting ready

 

 

3.3.3Specifying other e-mailsettings(“E-MAILSETTING 2” menu)

The settings for the e-mailsetting 2 functions are specified from the“E-MAILSETTING 2” menu in utility mode.

This section describes how to specify setting for the following functions. - POP3 SERVER

- POP3 PORT NO.

- POP3 TIMEOUT

- POP3 ACCOUNT

- POP3 PASSWORD

- AUTO RECEPTION

- REPLY ADDRESS

- HEADER PRINT

2

Note

If you wish to cancel a change to a setting before applying it, press the [No/C] key. Press the [Yes] key after the message “STOP SETTING?” appears.

3-22

SU-502

Getting ready

3

 

Specifying the POP3 server address

1 Press the [Utility] key.

The Utility mode menu appears.

2

3

Press the + or, key untilE-MAIL SETTING 2 appears.

Press the [1] key on the 10-keypad to selectPOP3 SERVER.

4 Enter the IP address or host name of the POP3 server.

– For information on entering text,

[ ]

 

 

 

refer to “Entering text characters”

 

 

 

 

 

 

on page 2-15.

– Up to 64 characters can be entered for the host name.

– The DNS settings must have been specified before the host name for the POP3 server can be specified.

– The illustration at the right is an example of a host name. Consult your network administrator for details about this setting.

5 Press the [Yes] key.

The e-mailsetting 2 screen appears.

SU-502

3-23

 

3

Getting ready

 

 

Specifying the POP3 port number (“POP3 PORT NO.” function)

1 From thee-mailsetting 2 menu in the utility mode, press the [2] key on the10-keypad to selectPOP3 PORT NO..

2 Enter the port number for the POP3 server.

– For information on entering text, refer to “Entering text characters” on page 2-15.

The port number can be set between 1 and 65535.

Normally, port number 110 is used.

3 Press the [Yes] key.

The e-mailsetting 2 screen appears again.

Specifying the timeout period for the POP3 server (“POP3 TIMEOUT” function)

1 From thee-mailsetting 2 menu in the utility mode, press the [3] key on the10-keypad to selectPOP3 TIMEOUT.

2 Enter the timeout period (in seconds).

For information on entering text, refer to “Entering text characters” on page 2-15.

e (

)

The timeout period can be set between 30 and 300 seconds.

3 Press the [Yes] key.

The e-mailsetting 2 screen appears again.

3-24

SU-502

Getting ready

3

 

Specifying the POP3 account name

1 From thee-mailsetting 2 menu in the Utility mode, press the [4] key on the10-keypad to selectPOP3 ACCOUNT.

2

3

Enter the account name.

– For information on entering text, refer to “Entering text characters” on page 2-15.

Up to 64 characters can be entered for the account name.

Press the [Yes] key.

The e-mailsetting 2 screen appears again.

Specifying the POP3 password

1 From thee-mailsetting 2 menu in the Utility mode, press the [5] key on the10-keypad to selectPOP3 PASSWORD.

2 Enter the password.

– For information on entering text, refer to “Entering text characters” on page 2-15.

Up to 32 characters can be entered for the password.

The illustration at the right is an example of the password display. Consult your network administrator for details about this setting.

3 Press the [Yes] key.

The e-mailsetting 2 screen appears again.

SU-502

3-25

 

3

Getting ready

 

 

Setting up auto reception

1 From thee-mailsetting 2 menu in the utility mode, press the [6] key on the10-keypad to selectAUTO RECEPTION.

2 Press the* and) keys to selectON orOFF, and then press the [Yes] key.

– If ON is selected, the screen used to specify the time interval for

checking e-mailappears. (Go to step 3.)

If OFF is selected, thee-mailsetting 2 screen appears again.

3 Specify the time interval (in minutes) for checkinge-mail.

– The time interval for automatically checking for new e-mailmessag-

es can be set between 1 minute and 60 minutes.

4 Press the [Yes] key.

The e-mailsetting 2 screen appears again.

Specifying the address for result notifications

1 From thee-mailsetting 2 menu in the utility mode, press the [7] key on the10-keypad to selectREPLY ADDRESS.

2 Enter thee-mailaddress to which error notifications should be sent.

For information on entering text, refer to “Entering text characters” on page 2-15.

[

]

Up to 64 characters can be entered for the reply address.

Normally, the reply address is set to the e-mailaddress of the administrator.

3 Press the [Yes] key.

The e-mailsetting 2 screen appears again.

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Specifying whether or not to print header information (“HEADER PRINT” function)

1 From thee-mailsetting 2 menu in the utility mode, press the [8] key on the10-keypad to selectHEADER PRINT.

2 Press the* and) keys to selectON orOFF.

3 Press the [Yes] key.

The e-mailsetting 2 screen appears again.

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3.4Specifying network settings using PageScope Web Connection

The network settings can be specified using PageScope Web Connection.

How to access PageScope Web Connection

1 Start up PageScope Web Connection.

Refer to “Using PageScope Web Connection” on page 2-19.

2 Log in to the administrator mode.

3 To specify the settings using PageScope Web Connection, click the appropriate tab and specify the desired settings, and then click the [Apply] button.

If the settings on the Network tab are modified, they are only enabled after the [Apply] button is clicked, then the [Reset] button next to “NIC and Printer Controller Reset” on the “System” tab is clicked after the message Update Successful has appeared.

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3.4.1“Network” tab

TCP/IP configuration

TCP/IP configuration

Function

Description

IP address

This function is used to specify the IP address for the machine.

 

 

Subnet mask

This function is used to specify the subnet mask used to access

 

the network.

 

 

Default gateway

This function is used to specify the default gateway used to ac-

 

cess the network.

 

 

Base port number

This function is used to specify the port number for RAW printing.

 

 

DHCP (APIPA)

Select this function if the IP address is automatically assigned by

 

a DHCP server or APIPA (Automatic Private IP Addressing).

 

 

IP address in NVRAM

Select this function if a fixed IP address is used.

 

 

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SMTP & POP3 configuration

 

 

 

 

 

 

 

 

SMTP configuration

Function

Description

SMTP server address

This function is used to specify the IP address or host name of an

 

SMTP server. (Up to 64 characters)

 

 

Default subject for e-mail

This function is used to specify the default subject line when

attachment

sending scan data as an e-mailattachment. (Up to 20 characters)

 

 

Sender name

This function is used to specify the sender’s name when sending

 

scan data as an e-mailattachment. (Up to 20 characters)

 

 

E-mailaddress

This function is used to specify the e-mailaddress of the sender.

 

 

Port number

This function is used to specify the port number for the SMTP

 

server. Normally, port number 25 is used. (1 to 65535)

 

 

SMTP server timeout

This function is used to specify the length of time (30 to 300 sec-

 

onds) until the connection to the SMTP server times out.

 

 

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POP3 configuration

Function

Description

POP3 server address

This function is used to specify the IP address or host name of the

 

POP3 server. (Up to 64 characters)

 

 

Account name

This function is used to specify the account name used to log in

 

to the POP3 server. (Up to 64 characters)

 

 

Password

This function is used to specify the password associated with the

 

account name used to log in to the POP3 server. (Up to 32 char-

 

acters)

 

 

Auto reception

Select whether or not the Auto Reception function is used.

 

 

Interval

This function is used to specify the time interval (between 1 and

 

60 minutes) for checking e-mailwhen the auto reception function

 

is enabled.

 

 

Reply address

This function is used to specify the return e-mailaddress for error

 

messages. If an error occurs, an error message will be sent to the

 

e-mailaddress specified here. Normally, the reply address is set

 

to the e-mailaddress of the administrator. (Up to 64 characters)

 

 

Port number

This function is used to specify the port number for the POP3

 

server. Normally, port number 110 is used. (1 to 65535)

 

 

POP3 server timeout

This function is used to specify the length of time (30 to 300 sec-

 

onds) until the connection to the POP3 server times out.

 

 

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FTP & DNS configuration

 

 

 

 

 

 

 

 

FTP configuration

Function

Description

FTP proxy server address

This function is used to specify the IP address for the proxy server

 

used to access an FTP server.

 

 

Remote port number of

This function is used to specify the port number for the proxy

proxy

server. (1 to 65535)

 

 

FTP server timeout

This function is used to specify the length of time (5 to 300 sec-

 

onds) until the connection to the FTP server times out.

 

 

DNS configuration

 

 

 

Function

Description

Enable DNS server

This function is used to enable the use of a DNS server to resolve

 

addresses.

 

 

DNS server address

This function is used to specify the IP address of the DNS server

 

when “Enable DNS Server” is selected.

 

 

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3.4.2“Fax” tab

Fax configuration

E-mailsetting

Function

Description

Text insert

This function is used to specify whether or not text explaining that

 

an image has been attached to the e-mailmessage is inserted

 

when scan data is sent as an e-mailattachment.

 

 

Header print

This function is used to specify whether or not to print header in-

 

formation when printing e-mailmessages that have been re-

 

ceived.

 

 

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3.4.3“Scan” tab

File destination setting

1 Click a number in the file destination list that does not contain a file destination.

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2 Enter the necessary information in the screen that appears.

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File destination

Function

Description

Destination name

This function is used to specify the name for the file destination.

 

(Up to 20 characters)

 

 

FTP server address

This function is used to specify the host name or IP address of the

 

FTP site where the scan data will be sent. (Up to 64 characters)

 

 

Directory

This function is used to specify the file path of the directory on the

 

FTP site where the scan data will be stored. (Up to 128 charac-

 

ters)

 

 

Use proxy

This function is used to specify whether or not to access the FTP

 

site via a proxy server. (For information on proxy server settings,

 

refer to “FTP & DNS configuration” on page 3-32.)

 

 

Remote port number

This function is used to specify the remote port number (1 to

 

65535) if a proxy server is not being used. Normally, port number

 

21 is used.

 

 

E-mailnotification

Function

Description

Enable notification

This function is used to specify whether or not to send an e-mail

 

notification when scan data is uploaded to an FTP server.

 

 

Notification address

This function is used to specify the e-mailaddresses (up to 10)

 

where e-mailnotifications should be sent. (Up to 64 characters)

 

 

Account information

Function

Description

Anonymous

This function should be selected if the FTP site is an anonymous

 

FTP server.

 

 

Private site

If the FTP site requires user authentication, specify settings for

 

the following.

 

User Name: The user name (up to 20 characters) used to log in to

 

the FTP site.

 

Password: The password (up to 20 characters) associated with

 

the user name used to log in to the FTP site.

 

Confirm: Used to specify the password for confirmation.

 

 

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3.5Adding destinations

Destinations can be added using the control panel of the machine or using PageScope Web Connection.

E-mailaddress location

Control panel

PageScope

 

 

Web Connection

o: Can be added;-:Cannot be added

 

 

 

 

 

One-touchdial key

o

o

 

 

 

Speed dial number

o

o

 

 

 

Group dial key

o

o

 

 

 

Speed dial number

-

o

(with FTP server addresses added)

 

 

 

 

 

3.5.1Using the control panel to add addresses

2

Note

For information on changing or deleting e-mailaddresses from the control panel, refer to the manual provided with the machine.

Specifying the settings for a one-touchdial key

This procedure cannot be used to register FTP server addresses. Register FTP server addresses from PageScope Web Connection. (For details, refer to “Specifying the setting for speed dialing (FTP server)” on page 3-52.)

1 Press the [Utility] key.

2 Press the, key untilFAX REGISTRATION appears.

3 Press the [1] key on the10-keypad to selectONE-TOUCH DIAL.

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4 Press theone-touchdial key where you wish to add an address.

5 Enter the recipient name.

– For information on entering text, refer to “Entering text characters” on page 2-15.

Up to 20 characters can be entered for the recipient name.

6

7

8

Press the [Yes] key.

Enter the e-mailaddress of the recipient.

For information on entering text, refer to “Entering text characters” on page 2-15.

Up to 64 characters can be entered for the e-mailaddress.

If only numbers are entered for the address, it will be regarded as a fax number.

Press the [Yes] key.

The [Yes] key cannot be pressed if the e-mailaddress does not contain “@”.

The settings are registered. To add information for other one-touchdial keys, repeat steps 4 through 8.

9 Press the [No/C] key when you have finished adding addresses.

The fax registration screen appears again.

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Specifying the settings for a speed dial number

This procedure cannot be used to register FTP server addresses. Register FTP server addresses from PageScope Web Connection. (For details, refer to “Specifying the setting for speed dialing (FTP server)” on page 3-52.)

1

2

Press the [Utility] key.

Press the , key untilFAX REGISTRATION appears.

3 Press the [2] key on the10-keypad to selectSPEED DIAL.

4 Use the10-keypad to enter the 3- digit speed dial number where you wish to add an address. (Example: 011)

5

6

7

Enter the recipient name.

– For information on entering text, refer to “Entering text characters” on page 2-15.

– Up to 20 characters can be entered for the recipient name.

Press the [Yes] key.

Enter the e-mailaddress of the recipient.

– For information on entering text, refer to “Entering text characters” on page 2-15.

Up to 64 characters can be entered for the e-mailaddress.

If only numbers are entered for the address, it will be regarded as a fax number.

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8 Press the [Yes] key.

The [Yes] key cannot be pressed if the e-mailaddress does not contain “@”.

The settings are registered. To add information for other speed dial numbers, repeat steps 4 through 8.

9 Press the [No/C] key when you have finished adding addresses.

The fax registration screen appears again.

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Specifying the settings for a group dial key

FTP server addresses cannot be registered as a group.

1

2

Press the [Utility] key.

Press the , key untilFAX REGISTRATION appears.

3 Press the [3] key on the10-keypad to selectGROUP DIAL.

4 Press theone-touchdial key where you wish to add a group dial setting.

5 Enter a group name, and then press the [Yes] key.

– For information on entering text, refer to “Entering text characters” on page 2-15.

Up to 20 characters can be entered for the group name.

6 Use theone-touchdial keys and speed dial numbers to enter the address for the recipient.

7 Select the next destination, and then press the [Yes] key.

– Repeat steps 6 and 7 until all of the destinations have been specified.

Up to 50 destinations can be specified for one group dial key.

In this case, the numbers of destinations specified for the onetouch (group dial) key are added to the current group dial setting.

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8 Press the [Start] key when you have finished adding addresses.

– The settings are registered. To add information for other group dial keys, repeat steps 4 through 8.

9 Press the [No/C] key when you have finished adding addresses.

The fax registration screen appears again.

2

Note

For information on changing or deleting e-mailaddresses that have already been registered, refer to the manual provided with the machine. To delete the currently displayed destination, press the [No/C] key, and then select a new recipient.

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3.5.2Using PageScope Web Connection to add addresses

Specifying settings for one-touchdialing

From the page displayed by clicking [One-touchdial setting] in the menu on the “Fax” tab,one-touchdial settings for the machine can be specified.

2

Note

FTP server addresses cannot be registered from this page. Register FTP server addresses from the “Scan” tab. (For details, refer to “Specifying the setting for speed dialing (FTP server)” on page 3-52.)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1

2

3

4

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

No.

Part name

Function

 

 

 

 

1

No.

One-touchdial number (01 to 15)

 

 

 

 

 

 

 

 

2

Name

The name of the destination for the one-touchdial setting.

 

 

 

 

 

 

3

Address

The address programmed for the one-touchdial setting.

 

 

Depending on the type of destination, this address can be a fax

 

 

number or an e-mailaddress.

 

 

 

 

 

 

 

 

4

[Delete] button

Click this button to delete the selected one-touchdial setting.

 

 

 

 

 

 

 

 

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Adding a new one-touchdial setting

1 Start up PageScope Web Connection.

Refer to “Using PageScope Web Connection” on page 2-19.

2

3

4

Log in to the administrator mode.

Click [One-TouchDial Setting] in the menu on the “Fax” tab.

Click the one-touchdial number where you wish to add a new address. Theone-touchregistration screen appears.

5 SelectE-mail from thedrop-downlist, and then click the [Apply] button.

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6 Enter the destination name ande-mailaddress belowE-mail Destination, and then click the [Apply] button.

E-maildestination

Function

Description

Destination name

This function is used to specify the name for the one-touchdial

 

entry. (Up to 20 characters)

 

 

Destination address

This function is used to specify the e-mailaddress. (Up to 64

 

characters)

 

 

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Specifying the settings for speed dialing

From the page displayed by clicking [Speed Dial Setting] in the menu on the “Fax” tab, speed dial settings for the machine can be specified.

2

Note

FTP server addresses cannot be registered from this page. Register FTP server addresses from the “Scan” tab. (For details, refer to “Specifying the setting for speed dialing (FTP server)” on page 3-52.)

1

 

2

3

4

5

 

 

 

 

 

 

 

 

 

 

 

 

No.

Part name

 

Function

 

 

1

Speed dial list

 

Click an index number to jump to the corresponding speed dial

 

 

 

list.

 

 

 

 

 

 

 

2

No.

 

Speed dial number (001 to 200)

 

 

 

 

 

3

Name

 

The destination programmed with the selected speed dial number

 

 

 

 

 

 

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No.

Part name

Function

4

Address

The destination address programmed with the selected speed

 

 

dial number

 

 

Depending on the type of destination, this address can be a fax

 

 

number or an e-mailaddress.

 

 

 

5

[Delete] button

Click this button to delete the selected speed dial setting.

 

 

 

Adding a new speed dial setting

1

2

3

4

Start up PageScope Web Connection.

Refer to “Using PageScope Web Connection” on page 2-19.

Log in to the administrator mode.

Click [Speed Dial Setting] in the menu on the “Fax” tab.

Click the speed dial number where you wish to add a new address. The Speed Dial Registration screen appears.

5 SelectE-mail from thedrop-downlist, and then click the [Apply] button.

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6 Enter the destination name ande-mailaddress belowE-mail Destination, and then click the [Apply] button.

E-maildestination

Function

Description

Destination name

This function is used to specify the name for the speed dial entry.

 

(Up to 20 characters)

 

 

Destination address

This function is used to specify the e-mailaddress. (Up to 64

 

characters)

 

 

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Specifying the settings for group dialing

From the page displayed by clicking [Group Dial Setting] in the menu on the “Fax” tab, group dial settings for the machine can be specified.

2

Note

FTP server addresses cannot be registered as a group.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1

2

3

4

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

No.

Part name

 

 

Function

 

 

 

 

1

No.

 

 

One-touchdial number (01 to 15)

 

 

 

 

 

 

 

 

 

 

2

Name

 

 

The group name is displayed for the one-touchdial keys that con-

 

 

 

 

tain groups.

 

 

 

 

 

 

 

 

 

 

 

 

3

Address

 

 

“(Group dial)” is displayed for the one-touchdial keys that contain

 

 

 

 

groups.

 

 

 

 

 

 

 

 

 

 

 

 

4

[Delete] button

 

 

Click this button to delete the one-touchdial settings that contain

 

 

 

 

group dial information.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Adding a new group dial setting

1 Start up PageScope Web Connection.

Refer to “Using PageScope Web Connection” on page 2-19.

2

3

4

5

Log in to the administrator mode.

Click [Group Dial Setting] in the menu on the “Fax” tab.

Click the group dial number where you wish to add a new address.

The group dial registration screen appears. Destinations that have already been specified for one-touchdialing or speed dialing can be added to the 50 destinations specified for a group dial key. To select a destination, select the check box to the left of the destination in the list.

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6 Click the [Apply] button.

1

2 3

No.

Part name

Function

1

Group dial name

This function is used to specify the name for the group dial set-

 

 

ting. (Up to 20 characters)

 

 

 

2

One-touchdial in-

Click an index number to jump to the corresponding one-touch

 

dex

dial list.

 

 

 

3

Speed dial index

Click an index number to jump to the corresponding speed dial

 

 

list.

 

 

 

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Specifying the setting for speed dialing (FTP server)

From the page displayed by clicking [File Destination Setting] in the menu on the “Scan” tab, FTP servers can be specified for speed dial numbers on the machine.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1

2

3

4

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

No.

Part name

 

Function

 

 

 

 

1

No.

 

Speed dial number (201 to 210)

 

 

 

 

 

 

 

 

 

 

 

2

Name

 

FTP server name

 

 

 

 

 

 

 

 

 

 

 

 

 

3

Address

 

FTP server address

 

 

 

 

 

 

 

 

 

 

 

4

[Delete] button

 

Click this button to delete the selected speed dial setting.

 

 

 

 

 

 

 

 

 

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Adding a new speed dial (FTP server) setting

1 Start up PageScope Web Connection.

Refer to “Using PageScope Web Connection” on page 2-19.

2 Log in to the administrator mode.

3 Click [File Destination Setting] in the menu on the “Scan” tab.

4 Click the speed dial number where you wish to add a new address.

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5 The file destination screen appears. Enter the necessary information, and then click the [Apply] button.

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File destination

Function

Description

Destination name

This function is used to specify the name for the file destination.

 

(Up to 20 characters)

 

 

FTP server address

This function is used to specify the host name or IP address of the

 

FTP site where the scan data will be sent. (Up to 64 characters)

 

 

Directory

This function is used to specify the file path of the directory on the

 

FTP site where the scan data will be stored. (Up to 128 charac-

 

ters)

 

 

Use proxy

This function is used to specify whether or not to access the FTP

 

site via a proxy server. (For information on proxy server settings,

 

refer to “FTP & DNS configuration” on page 3-32.)

 

 

Remote port number

This function is used to specify the remote port number (1 to

 

65535) if a proxy server is not being used. Normally, port number

 

21 is used.

 

 

E-mailnotification

Function

Description

Enable notification

This function is used to specify whether or not to send an e-mail

 

notification when scan data is uploaded to an FTP server.

 

 

Notification address

This function is used to specify the e-mailaddresses (up to 10)

 

where e-mailnotifications should be sent. (Up to 64 characters)

 

 

Account information

Function

Description

Anonymous

This function should be selected if the FTP site is an anonymous

 

FTP server.

 

 

Private site

If the FTP site requires user authentication, specify settings for

 

the following.

 

User name: The user name (up to 20 characters) used to log in to

 

the FTP site

 

Password: The password (up to 20 characters) associated with

 

the user name used to log in to the FTP site

 

Confirm: Used to specify the password for confirmation

 

 

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Downloading and uploading the destination list

From the page displayed by clicking [Downloading/Uploading Destination list] in the menu on the “Fax” tab, you can export to a CSV file the one-touchdial and speed dial settings for destinations (except FTP server destinations) registered on the machine (download). You can also upload a CSV file to the machine.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2

3

1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

No.

Part name

Function

 

 

 

 

1

[Apply] button

Click this button to export to a CSV file the list of destina-

 

 

tions programmed with one-touchdial keys and speed dial

 

 

numbers. (A file download window opens.)

 

 

 

 

 

 

 

 

 

 

2

[Browse] button

Click this button to select a CSV file containing destinations

 

 

programmed with one-touchdial keys and speed dial num-

 

 

bers.

 

 

 

 

 

 

 

 

 

 

3

[Apply] button

Click this button to upload the selected CSV file containing

 

 

one-touchdial key and speed dial number settings to the

 

 

machine.

 

 

 

 

 

 

 

 

 

 

 

 

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4 Using scan to e-mail operations

Using scan to e-mailoperations

4

 

4 Using scan to e-mailoperations

2

Note

For information on documents that can be used and the scanning area of the image, refer to the manual provided with the machine.

With a scan to e-mailoperation, documents are sent via a mail server. They are not sent directly to the recipient. In addition, images are regarded as having been sent successfully on completion of their transmission to the server.

In order to perform this operation, an IP address, SMTP server, and e- mail address must have already been specified.

To cancel a job while the document is being scanned, press the [Stop] key.

If the job could not be sent, the transmission result report is printed.

To delete a job after it has been scanned, but is still in the queue, waiting to be sent, press the [Function] key, and then select CANCEL RESERV..(p. 6-16)

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4

Using scan to e-mailoperations

 

 

4.1Transmission procedures

4.1.1Using the automatic document feeder

How to use the automatic document feeder

1 Press the [Scan] key.

The machine switches to scan mode, and the scan screen appears.

2 Place the document to be scanned in the automatic document feeder.

– Adjust the guides to the size of the document.

– Load the document with the surface to be scanned face up.

3 Press the [123/ABC] key.

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4

 

4 Press the keys on the10-keypad to enter thee-mailaddress, then press the) key, and then press the [Yes] key. Thee-mailaddress can also be specified using one of the following methods.

“Specifying the destination using one-touch dial keys” on page 4-16.

“Specifying the destination using speed dial numbers” on page 4-17.

“Specifying the destination using the phone book” on page 4-19.

To skip specifying the subject line, resolution, etc., press the [Start] key, instead of the [Yes] key.

E-mailaddresses specified after the [Scan] key is pressed are set as Scan toE-mailrecipients.

5 Enter a title (subject), and then press the [Yes] key.

6 Enter thee-mailaddress for any additional recipient, and then press the [Yes] key.

To specify more then one CC ad-

dress, press the [Yes] key to enter the additional addresses. Repeat step 6 until all of the recipients have been specified.

7 After you have finished specifying the addresses for additional recipients, press the [Yes] key.

8 Press the* and) keys to select the color mode (GRAY orB/W), and then press the [Yes] key.

COLOR cannot be selected for

the scan mode when the automatic document feeder is used. In that case, select GRAY orB/W (black and white).

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4

Using scan to e-mailoperations

 

 

9 Press the* and) keys to select the resolution (150 × 150 dpi, 300 × 300 dpi, or 600 × 600 dpi), and then press the [Yes] key.

The 600 × 600 dpi resolution cannot be selected if GRAY was selected as the scan mode in step 8.

To specify detailed settings for the scan mode, press the , key.

For information on specifying detailed settings, refer to “Changing the scan mode settings” on page 4-10.

10 Press the* and) keys to select

ADF.

– To change the size of the scanned image, press the , key.

For information on changing the size, refer to “Changing the scanned image size” on page 4-12.

11 Press the [Start] key.

Scanning starts, and then the scan data is sent to the recipients.

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4

 

4.1.2Using the original glass

How to use the original glass

1 Press the [Scan] key.

The machine switches to scan mode, and the scan screen appears.

2 Open the original cover and place the document on the original glass.

Load the document with the surface to be scanned face down.

Align the document with the scale marks at the top and left side of the original glass.

3 Press the [123/ABC] key.

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4 Press the keys on the10-keypad to enter thee-mailaddress, then press the) key, and then press the [Yes] key. Thee-mailaddress can also be specified using one of the following methods.

“Specifying the destination using one-touch dial keys” on page 4-16.

“Specifying the destination using speed dial numbers” on page 4-17.

“Specifying the destination using the phone book” on page 4-19.

To skip specifying the subject line, CC address, resolution, etc., press the [Start] key, instead of the [Yes] key.

E-mailaddresses specified after the [Scan] key is pressed are set as Scan toE-mailrecipients.

5 Enter a title (subject), and then press the [Yes] key.

6 Enter thee-mailaddress for any additional recipient, and then press the [Yes] key.

To specify more then one CC ad-

dress, press the [Yes] key to enter the additional addresses. Repeat step 6 until all of the recipients have been specified.

7 After you have finished specifying the addresses for additional recipients, press the [Yes] key.

8 Press the* and) keys to select the color mode (“COLOR”, “GRAY” or “B/W”), and then press the [Yes] key.

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Using scan to e-mailoperations

4

 

9 Press the* and) keys to select the resolution (150 × 150 dpi, 300 × 300 dpi, or 600 × 600 dpi), and then press the [Yes] key.

The 600 × 600 dpi resolution cannot be selected if “COLOR” or “GRAY” was selected as the scan mode in step 8.

To specify detailed settings for the scan mode, press the , key.

For information on specifying detailed settings, refer to “Changing the scan mode settings” on page 4-10.

10 Press the* and) keys to select “BOOK”.

– To change the size of the scanned image, press the , key.

For information on changing the size, refer to “Changing the scanned image size” on page 4-12.

11 Press the [Yes] key.

Scanning starts.

12 When scanning a document containing several pages, place the next page on the original glass when the screen shown at the right appears, and then press the [Yes] key.

Repeat step 12 until all of the pages in the document have been scanned.

13 Press the [Start] key.

Transmission starts.

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4.1.3Changing the scan mode settings

How to change the scan mode settings

The scan mode settings can be changed from the screen for selecting the resolution. If the settings are not changed, scan data will be sent using the default scan mode settings, or the initial settings.

For more details, refer to “Specifying the default settings for the scan settings” on page 4-13.

1 Press the* and) keys to select the color mode, and then press the [Yes] key.

2 Press the* and) keys to select the resolution (150 × 150 dpi, 300 × 300 dpi, or 600 × 600 dpi), and then press the [Yes] key.

To specify detailed settings for the scan mode, press the , key.

3 Press the* and) keys to select the data format (TIFF orPDF) fore-mailattachments.

4 To change other settings, press the, key. (Go to step 5.)

To quit making changes to the scan mode settings, press the [Start] key. The screen for selecting the document mode appears.

If GRAY orCOLOR was selected for the color mode in step 1, press the [Start] key.

5 Press the [Auto/Photo] key, to select

[A](auto),PHOTO, orTEXT.

– The current setting appears on the left side of the display.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4-10

 

 

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4

 

6 IfPHOTO orTEXT was selected, press the* and) keys to adjust the density level.

7 To change other settings, press the, key. (Go to Step 8.)

To quit making changes to the scan mode settings, press the [Start] key. The screen for selecting the document mode appears.

8 Press the* and) keys to select the compression encoding method (MH,

MR, orMMR).

9 Press the [Start] key to return to the Scan screen.

The document mode selection screen appears.

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4.1.4Changing the scanned image size

How to change the scanned image size

The setting for the size of the scan image can be changed from the screen for selecting the document mode.

1 Press the, key in the screen for selecting the document mode (ADF or

BOOK).

2 Press the* and) keys to select the scan size, and then press the [Yes] key.

The document mode selection screen appears again.

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4.1.5Specifying the default settings for the scan settings

The default settings for resolution, data format, and encoding method used by the scan to e-mailand scan to server (FTP) functions can be specified.

Specifying the resolution

1

2

Press the [Utility] key.

Press the + and, key untilSCAN SETTING appears.

3 Press the [1] key on the10-keypad to selectRESOLUTION.

4 Press the* and) keys to select the resolution (150 × 150 dpi, 300 × 300 dpi, or 600 × 600 dpi), and then press the [Yes] key.

The scan setting screen appears.

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Specifying the data format

1

2

Press the [Utility] key.

Press the + and, key untilSCAN SETTING appears.

3 Press the [2] key on the10-keypad to selectIMAGE FORMAT.

4 Press the* and) keys to select the data format (TIFF orPDF), and then press the [Yes] key.

The scan setting screen appears.

Specifying the encoding method

1

2

Press the [Utility] key.

Press the + and, key untilSCAN SETTING appears.

3 Press the [3] key on the10-keypad to selectCODING METHOD.

4 Press the* and) keys to select the compression encoding method (MH,MR orMMR), and then press the [Yes] key.

The scan setting screen appears.

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4

 

4.1.6If memory becomes full while scanning

A warning message will appear if the amount of free memory in the machine becomes low while scanning a document.

Approximately two seconds later

If the [Start] key is pressed within one minute of the message appearing, the scan data for the pages that have already been scanned is sent. If the automatic document feeder is being used, the remaining pages in the document will be scanned after the scan data has been sent.

If the [Yes] key is pressed within one minute of this message appearing, or if no key is pressed, the job will be cancelled.

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4.2Specifying the destination using one-touchdial keys

2

Note

The one-touchdial setting must have already been specified.

For information on setting up one-touchdial keys, refer to“Adding destinations” on page 3-37.

How to use one-touchdial keys

1 Press the [Scan] key.

The machine enters Scan mode, and the scan screen appears.

2 Press theone-touchdial key ([01] to [15]) programmed with thee-mailaddress where you want to send the scan data.

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4.3Specifying the destination using speed dial numbers

2

Note

The speed dial setting must have already been specified.

For information on setting up speed dial numbers, refer to “Adding destinations” on page 3-37.

Ho to use speed dial numbers

1 Press the [Scan] key.

The machine enters Scan mode, and the scan screen appears.

2 Press the [Speed Dial] key, and then use the10-keypad to enter the 3- digit speed dial number programmed with thee-mailaddress where you want to send the scan data.

If you make a mistake, press the

[No/C] key, and then enter the correct number.

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4.4Specifying the destination using group dial keys

2

Note

The group dial setting must have already been specified.

For information on setting up group dial keys, refer to “Adding destinations” on page 3-37.

If at least one fax number is registered as a recipient with a group dial key, that group dial key cannot be used with the Scan to E-mailtransmission. In this case, the messageNOT E-MAIL ADDRESS appears in the display.

How to use group dial keys

1 Press the [Scan] key.

The machine enters Scan mode, and the scan screen appears.

2 Press theone-touchdial key ([01] to [15]) programmed with the group where you want to send the scan data.

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4.5Specifying the destination using the phone book

The phone book contains all programmed one-touchdialing and speed dialing numbers, allowing you to search for and select the recipient that you wish to send document to.

How to use the phone book

1 Press the [Scan] key.

The machine enters Scan mode, and the scan screen appears.

2 Press the [Phone Book] key.

3 Press the* and) keys to selectLIST orSEARCH, and then press the [Yes] key.

– If LIST is selected, the detailed settings for theone-touchdial keys and speed dial numbers are

displayed. Press the + and, keys to select a recipient.

– If SEARCH is selected, a screen for entering the characters to

search for appears. This is used to enter part (or all) of a recipient’s name. For information on performing the search, refer to “Searching the phone book” on page 4-20.

4 Press the [Start] key.

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Searching the phone book

1 Press the [Scan] key.

The machine enters Scan mode, and the scan screen appears.

2

3

Press the [Phone Book] key.

Press the * and) keys to selectSEARCH, and then press the [Yes] key. A screen for entering the characters to search for appears.

4 Enter the first few letters of a recipient’s name.

– Enter letters that are part of a recipient’s name stored in a one-

touch dial or speed dial setting. For information on entering text, refer to “Entering text characters” on page 2-15.

Up to 10 characters can be entered.

5 Press the [Yes] key.

– The recipient names that start with the characters entered in step 3 are displayed. To select one of the recipient names as listed as the destination, go to step 7.

?None of the names in the one-touchdial or speed dial settings match the characters that were entered?

%(0) appears, and then the screen for entering the search characters appears again.

6 To add more characters to refine the search, press the [Yes] key, and then continue entering characters.

7 Press the [Yes] key.

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8 Press the+ and, keys to select a destination.

If the desired destination does not appear in the list of found items, press the [No/C] key twice to return to the screen for entering the characters to perform another search.

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5 Using scan to server (FTP) operations

Using scan to server (FTP) operations

5

 

5 Using scan to server (FTP) operations

2

Note

In order to perform this operation, an FTP server address must have already been specified. Use PageScope Web Connection to specify the settings. (Refer to “File destination setting” on page 3-34.)

A specified recipient can be notified by e-mailof the FTP server address where a file was uploaded. This setting can be specified using PageScope Web Connection. (Refer to“File destination setting” on

page 3-34.)

To cancel a job while the document is being scanned, press the [Stop] key.

If the job could not be sent, a transmission result report is printed.

To delete a job after it has been scanned, but is still in the queue, waiting to be sent, press the [Function] key, and then select CANCEL RESERV.. (Refer to“Cancelling a queued document” on page 6-16.)

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Using scan to server (FTP) operations

 

 

5.1Procedure for scanning to a server

5.1.1Using the automatic document feeder

How to use the automatic document feeder

1 Press the [Scan] key.

The machine switches to scan mode, and the scan screen appears.

2 Place the document to be scanned in the automatic document feeder.

– Adjust the guides to the size of the document.

– Load the document with the surface to be scanned face up.

3 Press the [Speed Dial] key, and then use the10-keypad to enter the 3- digit speed dial number programmed with the FTP server address where you want to upload the scan data.

Specify a speed dial number between “201” and “210”.

An FTP server address can only

be specified with a speed dial number. In addition, the FTP

server addresses are registered

for a speed dial number using PageScope Web Connection. For details, refer to “Specifying the setting for speed dialing (FTP server)” on page 3-52.

If you make a mistake, press the [No/C] key, and then enter the correct number.

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5

 

If there is no address registered for the specified speed dial number, an error message appears. Enter a correct speed dial number.

4 Press the [Yes] key.

– To skip specifying the image resolution, press the [Start] key, instead of the [Yes] key.

5 Press the* and) keys to select the color mode (GRAY orB/W), and then press the [Yes] key.

COLOR cannot be selected for

the scan mode when the automatic document feeder is used. In that case, select GRAY orB/W (black and white).

6 Press the* and) keys to select the resolution (150 × 150 dpi, 300 × 300 dpi, or 600 × 600 dpi), and then press the [Yes] key.

The 600 × 600 dpi resolution cannot be selected if GRAY was selected as the scan mode in step 5.

To specify detailed settings for the scan mode, press the , key.

For information on specifying detailed settings, refer to “Changing the scan mode settings” on page 4-10.

7 Press the* and) keys to select

ADF.

– To change the size of the scanned image, press the , key.

For information on changing the size, refer to “Changing the scanned image size” on page 4-12.

8 Press the [Start] key.

The machine scans the document, then connects to the FTP server and uploads the data.

2

Note

Up to 10 specified recipients can be notified by e-mailof the FTP server address where a file was uploaded. When using PageScope Web Connection to register the speed dial information, select “Enable Notification”. (Refer to“Adding a new speed dial (FTP server) setting” on

page 3-53.)

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Using scan to server (FTP) operations

 

 

5.1.2Using the original glass

How to use the original glass

1 Press the [Scan] key.

The machine switches to scan mode, and the scan screen appears.

2 Open the original cover and place the document on the original glass.

Load the document with the surface to be scanned face down.

Align the document with the scale marks at the top and left side of the original glass.

3 Press the [Speed Dial] key, and then use the10-keypad to enter the 3- digit speed dial number programmed with the FTP server address to which you want to upload the scan data.

Specify a speed dial number between “201” and “210”.

An FTP server address can only be specified with a speed dial number. In addition, the FTP server addresses are registered

for a speed dial number using PageScope Web Connection. For details, refer to “Specifying the setting for speed dialing (FTP server)” on page 3-52.

If you make a mistake, press the [No/C] key, and then enter the correct number.

If there is no address registered for the specified speed dial number, an error message appears. Enter a correct speed dial number.

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5

 

4 Press the [Yes] key.

– To skip specifying the image resolution, press the [Start] key, instead of the [Yes] key.

5 Press the* and) keys to select the scan mode, and then press the [Yes] key.

6 Press the* and) keys to select the resolution (150 × 150 dpi, 300 × 300 dpi, or 600 × 600 dpi), and then press the [Yes] key.

The 600 × 600 dpi resolution cannot be selected if COLOR orGRAY was selected as the scan mode in step 5.

To specify detailed settings for the scan mode, press the , key.

For information on specifying detailed settings, refer to “Changing the scan mode settings” on page 4-10.

7 Press the* and) keys to select

BOOK.

– To change the size of the scanned image, press the , key.

For information on changing the size, refer to “Changing the scanned image size” on page 4-12.

8 Press the [Yes] key.

Scanning starts.

9 When scanning a document containing several pages, place the next page on the original glass when the screen shown at the right appears, and then press the [Yes] key.

Repeat step 9 until all of the pages in the document have been scanned.

10 Press the [Start] key.

The machine connects to the FTP server and uploads the scan data.

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Using scan to server (FTP) operations

 

 

5.1.3If memory becomes full while scanning

A warning will message appear if the amount of free memory in the machine becomes low while scanning a document.

Approximately two seconds later

If the [Start] key is pressed within one minute of the message appearing, the scan data for the pages that have already been scanned is sent. If the automatic document feeder is being used, the remaining pages in the document will be scanned after the scan data has been sent.

If the [Yes] key is pressed within one minute of this message appearing, or if no key is pressed, the job will be cancelled.

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6 Using internet faxing operations

Using internet faxing operations

6

 

6 Using internet faxing operations

2

Note

For information on documents that can be used, the scanning area of the image, the print area, and paper types and sizes, refer to the manual provided with the machine.

Internet faxes are sent and received via a mail server. They are not sent directly to the recipient. In addition, images are regarded as having been sent successfully on completion of their transmission to the server.

The size of original that can be sent and the image quality varies depending on the type of internet fax at the receiving end. Be sure to check the capabilities of the Internet fax device at the receiving end before sending an Internet fax. If the capabilities of the internet fax device at the receiving end are unknown, send the fax as Letter size (inch models) or A4 size (metric models) and at standard resolution.

In order to use Internet faxing, an IP address, SMTP server, and e-mailaddress must have already been specified.

To cancel a job while the document is being scanned, press the [Stop] key.

If the job could not be sent, a transmission result report is printed.

To delete a job after it has been scanned, but is still in the queue, waiting to be sent, press the [Function] key, and then select CANCEL RESERV..(p. 6-16)

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Using internet faxing operations

 

 

6.1Procedure for sending internet faxes

6.1.1Using the automatic document feeder

How to use the automatic document feeder

1 Press the [Fax] key.

The machine switches to fax mode, and the fax screen appears.

2 Place the document to be scanned in the automatic document feeder.

– Adjust the guides to the size of the document.

– Load the document with the surface to be scanned face up.

3

4

If necessary, adjust the fax resolution setting (p. 6-8).

Press the [123/ABC] key.

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5 Using the10-keypad, enter the e- mail address of the recipient, and then press the) key. Thee-mailaddress can also be specified using one of the following methods.

“Specifying the destination using one-touch dial keys” on page 4-16.

“Specifying the destination using speed dial numbers” on page 4-17.

“Specifying the destination using the phone book” on page 4-19.

For information on entering text, refer to “Entering text characters” on page 2-15.

E-mailaddresses specified after the [Fax] key is pressed are set as Internet faxing recipients.

6 Press the [Start] key. Scanning starts, and the scan data is sent to the recipient.

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Using internet faxing operations

 

 

6.1.2Using the original glass

How to use the original glass

1 Press the [Fax] key.

The machine switches to fax mode, and the fax screen appears.

2 Open the original cover and place the document on the original glass.

3

4

– Load the document with the surface to be scanned face down.

– Align the document with the scale marks at the top and left side of the original glass.

If necessary, adjust the fax resolution setting (p. 6-8).

Press the [123/ABC] key.

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6

 

5 Using the10-keypad, enter the e- mail address of the recipient, and then press the) key.

6

7

8

9

10

“Specifying the destination using one-touch dial keys” on page 4-16.

“Specifying the destination using speed dial numbers” on page 4-17.

“Specifying the destination using the phone book” on page 4-19.

For information on entering text, refer to “Entering text characters” on page 2-15.

E-mailaddresses specified after the [Fax] key is pressed are set as Internet faxing recipients.

Press the [Start] key.

Check that the correct document size appears on the screen.

– To change the document size, press the , key, and then use the

* and) keys to select the desired document size on the screen.

Press the [Yes] key. Scanning starts.

When scanning a document containing several pages, place the next page on the original glass when the screen shown at the right appears, and then press the [Yes] key.

Repeat step 9 until all of the pages in the document have been scanned.

Press the [Start] key. The scan data is sent to the recipient.

A beep sounds to indicate that the transmission has been completed.

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Using internet faxing operations

 

 

6.1.3Fax resolution settings

Select one of the following image quality settings to match the type of document being sent in order to send the document at its sharpest resolution.

Document type

Resolution setting

Documents with normal print

Standard

 

 

Documents containing small (fine) print, such

Fine

as newspapers

 

Documents containing detailed illustrations

 

 

 

Documents containing text and objects with

Standard + Halftone, Fine + Halftone

varying shades, such as photos

 

 

 

Documents containing objects with varying

Fine + Halftone

shades, such as photos

 

 

 

Adjusting the fax resolution

1 Press the [Resolution] key.

2 Press the* and) keys to select the resolution, and then press the [Yes] key.

The following image types are available.

STD: Standard FINE: Fine

S/F: Superfine H/T: Halftone

If “H/T” is selected, the screen for specifying detailed settings appears. (Go to step 3.)

3 Press the* and) keys to select the H/T resolution, and then press the [Yes] key.

The following halftone settings are available.

STD: Standard FINE: Fine

S/F: Superfine

6-8

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Using internet faxing operations

6

 

2

Note

If “S/F” (Superfine) was selected, the transmission resolution is Fine.

If “H/T” (Halftone) and “S/F” (Superfine) were selected, the transmission resolution is Fine + Halftone.

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Using internet faxing operations

 

 

6.1.4If memory becomes full while scanning

A warning message will appear if the amount of free memory in the machine becomes low while scanning a document.

Approximately two seconds later

If the [Start] key is pressed within one minute of the message appearing, the scan data for the pages that have already been scanned is sent. If the automatic document feeder is being used, the remaining pages in the document will be scanned after the scan data has been sent.

If the [Yes] key is pressed within one minute of this message appearing, or if no key is pressed, the job will be cancelled.

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6.2Specifying the destination using programmed dialing

The only transmission functions that can be used when an e-mailaddress is selected are broadcast transmission and timer transmission.

For information on specifying these settings, refer to the manual provided with the machine.

6.3Sending a document to multiple destinations (Broadcast transmission)

The same scan data can be sent to multiple destinations.

The maximum number of destinations that can be specified at one time is 231. However, only a maximum of 16 destinations can be specified by entering the information directly.

2

Note

A recipient can be specified by either its e-mailaddress or fax number.

The results of all the transmissions can be checked in the transmission result report that is printed after the transmission is finished.

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Using internet faxing operations

 

 

6.3.1Using broadcast transmission

How to use broadcast transmission

1

2

3

Load the document into the machine.

If necessary, adjust the fax resolution setting (p. 6-8).

Press the [Function] key.

4 Press the [1] key on the10-keypad. Alternatively, press the [Function] key once to selectBROADCAST, and then press the [Yes] key.

5 Select the destination, and then press the [Yes] key.

Repeat this step until all of the recipients have been specified.

The destinations can be specified using the one-touchdial or group dial keys, speed dial numbers, or the phone book. They can also be entered directly using the10-keypad.

6 Press the [Start] key.

A message appears allowing you decide whether or not to check the selected destinations.

7 To check the destinations, press the [Yes] key.

– If you do not want to check the destinations, go to step 9.

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6

 

 

8

Press of the [Yes] key to display each

 

 

destinations specified in step 5.

 

 

– To delete the destination that is

 

 

displayed, press the [No/C] key.

 

 

– After all of the destinations have

 

 

been checked, the message

 

 

Fin.=START appears.

 

9

Press the [Start] key. Scanning

 

 

starts, and the scan data is sent to

 

 

the specified destinations.

 

2

Note

If an incorrect destination has been specified, press the [No/C] key to delete the current selection. (You can only delete a destination in this way if it is done before the [Yes] key has been pressed to confirm the recipient.)

When the destinations specified for a broadcast transmission contain both e-mailaddresses and fax numbers, the fax is sent to thee-mailaddresses before it is sent to the fax numbers.

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Using internet faxing operations

 

 

6.4Sending a document at a specified time (Timer transmission)

A document can be scanned and stored in the machine’s memory, then sent at a specified time.

2

Note

The time is specified using the 24-hoursystem.

If the machine has not been set to the current time, a document cannot be sent at a specified time.

Timer transmission can be combined with broadcast transmission.

6.4.1Using timer transmission

How to use timer transmission

1

2

3

Load the document into the machine.

If necessary, adjust the fax resolution setting (p. 6-8).

Press the [Function] key.

4 Press the [2] key on the10-keypad. Alternatively, press the [Function] key twice to selectTIMER TX, and then press the [Yes] key.

5 Press the keys on the10-keypad to enter the time of send the transmission, and then press the [Yes] key. If you make a mistake, press the [No/ C] key, and then enter the correct time.

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6

7

Specify the destination.

– The destinations can be specified using the one-touchdial or group dial keys, speed dial numbers, or

the phone book. They can also be entered directly using the 10-keypad.

Press the [Start] key.

The document is scanned and stored in the machine’s memory, ready to be sent.

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Using internet faxing operations

 

 

6.5Cancelling (deleting) a document queued for timer transmission

Of the e-mailmessages stored in the machine’s memory and reserved for timer transmission, a specifice-mailmessage can be selected and deleted.

6.5.1Cancelling a queued document

How to cancel a queued document

1 Press the [Function] key.

2 Press the [8] key on the10-keypad. Alternatively, press the [Function] key eight times to selectCANCEL RESERV., and then press the [Yes] key.

The details (transmission time and type of transmission) of the

jobs queued in memory are displayed.

If there are no jobs stored in the in memory, the message *NONE* appears.

3 Press the+ and, keys to select the

job to be deleted. The following types of transmission jobs are displayed. (Fax transmission jobs are

also displayed.) MEMORY: Memory transmission B-CAST:Broadcast transmission

TIMER: Timer transmission M.B. TX: Mailbox transmission POLL-TX:Polling transmissionPOLL-RX:Polling reception

RELAY: Relay initiation transmission or relay broadcast transmission FORWARD: Fax forwarding

Press the ) key to check the destination for the currently displayed transmission job. After checking the destination, press the [Yes] key to return to the previous screen.

6-16

SU-502

Using internet faxing operations

6

 

4 Press the [Yes] key to delete the currently displayed transmission job.

– The Function mode menu appears.

5 To delete another queued job, press the [8] key, and then repeat steps 3 and 4.

After you have finished deleting queued jobs, press the [No/C] key to return to the main screen.

SU-502

6-17

 

6

Using internet faxing operations

 

 

6.6Receiving internet faxes

6.6.1Types of e-mailmessages that can be received

The machine can receive the following types of e-mailmessages.- Body text of ane-mailmessage(single-bytecharacters only)- TIFF-Fimages

- Body text of ane-mailmessage(single-bytecharacters only) andTIFF-Fimages

- Text files sent as attachments(single-bytecharacters only)2 Note

E-mailmessages cannot be received if the IP address or POP3 server address have not been specified. In addition, a transmission error will occur if the POP3 account or POP3 password have not been specified correctly. Refer to“Specifying other e-mail settings (“E-MAIL SETTING 2” menu)” on page 3-22.

If the body of an e-mailmessage contains HTML codes, it cannot be printed.

E-mailmessages cannot be received if they contain an attachment of a format specific to a certain application.

If the e-mailmessages that arrives contains an attachment in a format that cannot be received, a result notification is sent to the administrator. Refer to“Specifying the address for result notifications” on page 3-26.

6.6.2 Auto reception

If the machine is set to periodically check the POP3 server, internet faxes can be automatically received. Refer to “Setting up auto reception” on

page 3-26.

If the machine is not set to automatically retrieve messages, e-mailmust be checked manually. Refer to“Manual reception” on page 6-19.

6-18

SU-502

Using internet faxing operations

6

 

Screen during auto reception:

6.6.3Manual reception

If the machine is not set to automatically retrieve messages, or you want to check for messages immediately, e-mailcan be checked manually.

Checking e-mailmanually

1 Press the [Fax] key. The machine switches to fax mode, and the fax screen appears.

2 Press the [Function] key.

SU-502

6-19

 

6

Using internet faxing operations

 

 

3 Press the [0] key on the10-keypad. Alternatively, press the [Function] key 9 times to selectINTERNET FAX RX, and then press the [Yes] key.

4 Press the [Yes] key. The machine

checks the POP3 server for received e-mailmessages, then begins to

print any messages that have been received. After checking for received

e-mailmessages and printing them, the fax screen appears again.

6-20

SU-502

Using internet faxing operations

6

 

6.7Forwarding fax documents

Fax messages received by the machine can be forwarded to another fax machine (fax number) or to an Internet fax service (e-mailaddress).

2

Note

When forwarding a document that has been received by Internet fax, some limitations may apply, depending on the data format of the image or the type of destination.

Received document

Destination

Forwarding possible

o: Possible;-:Conditionally possible;-:Cannot be sent

 

 

 

 

Fax

Fax no.

o

 

 

 

 

E-mailaddress

-*

 

 

 

Internet fax

Fax no.

-

 

 

 

 

E-mailaddress

-*

 

 

 

*Documents can be forwarded if they meet the following criteria:

Document size: Letter size (inch models), A4 size (metric models) or smaller Resolution: Standard or Fine

Encoding method: MH

6.7.1Using the forwarding function

How to use the forwarding function

1

2

Press the [Utility] key.

Press the , key untilRX OPERATION appears.

3 Press the [6] key on the10-keypad to selectFORWARD.

4 Press the* and) keys to selectON,ON (PRINT) or “OFF”, and then press the [Yes] key.

SU-502

6-21

 

6

Using internet faxing operations

 

 

If ON orON (PRINT) are selected, the screen for specifying the forwarding destination appears. (Go to Step 5.)

If OFF is selected, the RX operation screen appears again.

5 The destinatione-mailaddress or fax number can be entered using the10-Keypad, or theone-touchdial keys or speed dial numbers.

6 Press the [Yes] key.

The RX operation screen appears.

2

Note

If the option to forward and print the document ( ON (PRINT)) is selected, the received fax is forwarded to a destination and is also printed at the same time.

6-22

SU-502

7 Direct fax transmission

Direct fax transmission

7

 

7 Direct fax transmission

2

Note

In order to perform this operation, the network setting GATEWAY TX must be set toENABLE. For details on specifying the gateway transmission setting, refer to“Specifying network settings (“NETWORK SETTING” menu)” on page 3-10.

The optional unimessage pro I-Netportal must also be installed on the computer used to send the document.

7.1About unimessage pro I-Netportal

For details about specifying the default settings for unimessage pro I-Netportal, and on using the software, refer to the manual provided with the software.

7.2Using unimessage pro I-Netportal

No operation is required from the machine itself. To send a document using direct faxing, use the unimessage pro I-Netportal software installed on the computer.

SU-502

7-3

 

7

Direct fax transmission

 

 

7-4

SU-502

8 Checking the transmission/reception results

Checking the transmission/reception results

8

 

8Checking the transmission/reception results

The transmission results for up to 60 messages, including sent and received faxes, are recorded.

The machine is set to automatically print the activity report each time there have been 60 transmissions. In addition, the transmission results report can be printed by pressing the [Status] key.

8.1Checking the transmission results

How to check transmission results

1 Press the [Status] key.

2 Press the, key once to selectTX/ RX RESULT, and then press the [Yes] key.

3 Press the+ and, keys to display and check the desired transmission results.

In the transmission results screen, TX indicates results for sent messages,RX indicates results for received messages.

If the [No/C] key is pressed twice while the transmission results are being displayed, the main screen appears.

Press the [Start] key to print the transmission results report. After the transmission results report has been printed, the main screen appears.

SU-502

8-3

 

8

Checking the transmission/reception results

 

 

8-4

SU-502

9 Operation error messages

Operation error messages

9

 

9Operation error messages

9.1Common messages and their remedies

Message

Cause

Remedy

*COMM.ERROR*

Communication is not possi-

Check the transmission re-

XXXX Server

ble because of some problem

sults.

 

in the machine or due to the

Consult with the network ad-

 

condition of the network or

ministrator.

 

server.

 

 

 

 

*CANNOT CONNECT*

A connection to the server

Check that the ethernet cable

XXXX Server

cannot be established.

is correctly connected.

 

 

(p. 3-3)

 

 

Check the settings for the

 

 

functions on the “E-MAIL

 

 

SETTING 1”, “E-MAILSET-

 

 

TING 2” and “NETWORK

 

 

SETTING” menus. (p. 3-5)

 

 

Consult with the network ad-

 

 

ministrator.

 

 

 

*CANNOT GET IP*

The IP address could not be

Consult with the network ad-

XXXX Server

assigned by the DNS or DHCP

ministrator.

 

server.

 

 

 

 

*DISCONNECT*

The connection to the server

Consult with the network ad-

XXXX Server

was cut.

ministrator.

 

 

 

*WRONG PASSWORD*

The password is incorrect, so

For a POP3 server, check the

XXXX Server

the machine could not log

setting for the functions on the

 

onto the server.

“E-MAILSETTING 2” menu.

 

 

(p. 3-22)

 

 

Consult with the network ad-

 

 

ministrator.

 

 

 

*RECEIVE WRONG DATA*

An e-mailmessage that can-

Ask the sender to send a TIFF-

XXXX Server

not be printed by this machine

F file or text in the correct for-

 

was received. (For a file at-

mat.

 

tachment in a format other

 

 

than TIFF-F)

 

 

 

 

*MEM.FULL/TX CANCEL*

While sending an e-mailmes-

Retrieve all received e-mail

 

sage, the size of the data for

messages stored in the mem-

 

the scanned image has ex-

ory.

 

ceeded the capacity of the

 

 

memory.

 

 

 

 

*MEM.FULL/RX CANCEL*

While receiving an e-mail

Retrieve all received e-mail

XXXX Server

message, the size of the data

messages stored in the mem-

 

for the scanned image has ex-

ory.

 

ceeded the capacity of the

 

 

memory.

 

 

 

 

*FILE FULL/TX CANCEL*

While sending an e-mailmes-

Retrieve all received e-mail

 

sage, the maximum number of

messages stored in the mem-

 

managed memory files is

ory.

 

used.

 

 

 

 

SU-502

9-3

 

9

Operation error messages

 

 

Message

Cause

Remedy

*FILE FULL/RX CANCEL*

While receiving an e-mail

Retrieve all received e-mail

XXXX Server

message, the maximum

messages stored in the mem-

 

number of managed memory

ory.

 

files is used.

 

 

 

 

*SERVER MEMORY FULL*

The memory of the SMTP

Consult with the network ad-

SMTP Server

server has become full while

ministrator.

 

sending an e-mailmessage.

 

 

 

 

*FTP SERVER ERROR*

While uploading scan data,

Consult your network admin-

 

the data could not be correct-

istrator for details.

 

ly uploaded to the FTP server.

 

 

 

 

MACHINE TROUBLE

Some problem occurred in the

Turn the machine off, then on

 

machine.

again.

 

 

If the error is still displayed,

 

 

contact your service repre-

SERVICE CALL (C####)

 

sentative.

 

 

 

 

 

9-4

SU-502

Operation error messages

9

 

9.2Troubleshooting

Remedies for several possible problems are described below.

Scan to e-mailtransmission

Problem

Cause

Remedy

Page

Transmission is not pos-

The connections are in-

Check the LED indicator

-

sible.

correct.

on the hub and check the

 

 

 

connections.

 

 

 

 

 

 

The settings necessary

Specify the necessary

p. 3-5

 

for the device are not reg-

network settings.

 

 

istered.

 

 

 

 

 

 

 

The LAN cable is dam-

Replace the LAN cable.

-

 

aged.

 

 

 

 

 

 

Transmission is possible,

The recipient’s terminal is

Change the size, resolu-

p. 4-10

but the image cannot be

not able to handle the

tion and coding method

p. 4-12

outputted at the recipi-

sent image.

so that they are support-

 

ent’s terminal or compu-

 

ed by the recipient’s ter-

 

ter.

 

minal, and then try

 

 

 

sending the data again.

 

 

 

 

 

 

The document text was

With some e-mailappli-

p. 3-21

 

not inserted when the

cations, if an e-mailmes-

 

 

data was sent.

sage is received

 

 

 

containing no text and

 

 

 

only an attached file, it

 

 

 

may not be possible to

 

 

 

open the attached file.

 

 

 

Therefore, text should be

 

 

 

inserted into the docu-

 

 

 

ment that is sent.

 

 

 

 

 

Internet fax transmission

 

 

 

 

 

 

Problem

Cause

Remedy

Page

Transmission is not pos-

The connections are in-

Check the LED indicator

-

sible.

correct.

on the hub and check the

 

 

 

connections.

 

 

 

 

 

 

The settings necessary

Specify the necessary

p. 3-5

 

for the device are not reg-

network settings.

 

 

istered.

 

 

 

 

 

 

 

The LAN cable is dam-

Replace the LAN cable.

-

 

aged.

 

 

 

 

 

 

An interruption in the

It takes some time to in-

Wait until the transmis-

-

transmission was speci-

terrupt an Internet fax

sion is interrupted.

 

fied, but the transmission

transmission.

 

 

was not interrupted.

 

 

 

 

 

 

 

SU-502

9-5

 

9

Operation error messages

 

 

 

 

Internet fax reception

Problem

Cause

Remedy

Page

Reception is not possible.

The connections are in-

Check the LED indicator

-

 

correct.

on the hub and check the

 

 

 

connections.

 

 

 

 

 

 

The setting to not auto-

Specify a time interval for

p. 3-26

 

matically check for new e-

automatically checking

 

 

mail messages has been

for new e-mailmessages.

 

 

specified.

Receive manually.

 

 

 

 

 

 

The settings necessary

Specify the necessary

p. 3-5

 

for the device are not reg-

network settings.

 

 

istered.

 

 

 

 

 

 

 

The same POP3 user

Do not use the same

-

 

name is being used by a

POP3 user name that is

 

 

different e-mailapplica-

used by a different e-mail

 

 

tion or another user.

application.

 

 

 

 

 

 

The LAN cable is dam-

Replace the LAN cable.

-

 

aged.

 

 

 

 

 

 

The data is received, but

An e-mailmessage with

Ask the sender to send a

-

not printed.

data of an incompatible

TIFF-Ffile or text.

 

 

format attached or with

 

 

 

no data was received.

 

 

 

 

 

 

 

The memory is full.

Print saved documents

-

 

 

and reduce the amount of

 

 

 

memory that is used, and

 

 

 

then ask the sender to

 

 

 

send the data again.

 

 

 

 

 

The same document is re-

Since the size of the mail

Specify that the data be

-

ceived many times.

is too large, the connec-

kept on the computer,

 

 

tion with the server times

and delete the corre-

 

 

out while the data is being

sponding e-mailmessag-

 

 

received.

es from the server.

 

 

 

Ask the sender to try

 

 

 

sending e-mailmessages

 

 

 

of smaller sizes.

 

 

 

 

 

An interruption in the re-

It takes some time to in-

Wait until the reception is

-

ception was specified,

terrupt an Internet fax re-

interrupted.

 

but the reception was not

ception.

 

 

interrupted.

 

 

 

 

 

 

 

9-6

SU-502

Operation error messages

9

 

Direct fax transmission (Gateway TX)

Problem

Cause

Remedy

Page

Data does not arrive at

The “Unimessage Pro I-

Check the “Unimessage

“Unimes-

the machine.

Net Portal” settings are

Pro I-NetPortal” settings.

sage Pro

 

incorrect.

 

I-NetPor-

 

 

 

tal” user

 

 

 

manual

 

 

 

 

 

Since the size of the re-

Reduce the size of the da-

-

 

ceived data is large, it

ta, for example, by de-

 

 

cannot be received due to

creasing the number of

 

 

the server’s limitations.

pages, and then try send-

 

 

 

ing again.

 

 

 

 

 

A fax cannot be sent from

The communication

The network setting

p. 3-16

this machine.

mode for gateway trans-

GATEWAY TX must be

 

 

missions is incorrectly

set to ENABLE, and the

 

 

specified.

communication mode

 

 

 

must be set correctly.

 

 

 

 

 

PageScope Web Connection

 

 

 

 

 

 

Problem

Cause

Remedy

Page

A connection with

The IP address for the de-

Specify the IP address.

p. 3-11

PageScope Web Con-

vice is not specified cor-

 

 

nection cannot be estab-

rectly.

 

 

lished.

 

 

 

The URL setting in the

In the “Address” box,

p. 2-21

 

 

Web browser is incorrect.

type the IP address of the

 

 

 

specified device.

 

 

 

 

 

 

The settings in the web

Even though the device

-

 

browser are incorrect.

can be accessed, certain

 

 

 

settings must be speci-

 

 

 

fied according to the net-

 

 

 

work configuration in

 

 

 

order to establish a con-

 

 

 

nection. For details, con-

 

 

 

tact your network

 

 

 

administrator.

 

 

 

 

 

 

If a proxy is specified with

Use the proxy settings in

-

 

the browser and the IP

the browser to add the IP

 

 

address of this machine

address of this machine

 

 

cannot be recognized by

to the list of exceptions

 

 

the proxy server, the

that the proxy server will

 

 

PageScope Web Con-

not use.

 

 

nection window cannot

 

 

 

be display.

 

 

 

 

 

 

 

The LAN cable is dam-

Replace the LAN cable.

-

 

aged.

 

 

 

 

 

 

SU-502

9-7

 

9

Operation error messages

 

 

Problem

Cause

Remedy

Page

Could not log in using ad-

Before logging in this

Once login is successful,

-

ministrator mode.

time, a different user

that user name and pass-

 

 

name and password had

word is saved in the

 

 

been entered to log in.

browser until the browser

 

 

 

is closed. Close the

 

 

 

browser, and then start it

 

 

 

up again.

 

 

 

 

 

The text in the window is

The browser is too small.

Increase the size of the

-

disorganized.

 

browser.

 

 

 

 

 

 

An appropriate font size is

Specify an appropriate

-

 

not selected.

font size for the computer

 

 

 

and in the browser.

 

 

 

 

 

“•” appears in the win-

Depending on the brows-

-

-

dow.

er, this character may ap-

 

 

 

pear.

 

 

 

 

 

 

Some deleted characters

The operation differs de-

Reload the browser win-

-

remain in the window.

pending on the browser

dow or rescan.

 

 

used.

 

 

 

 

 

 

The number of digits in an

Depending on the brows-

-

-

input or display area and

er, scroll within the input

 

 

the number of characters

area. If this is not possi-

 

 

that can be registered are

ble, this should not affect

 

 

different.

the actual setting opera-

 

 

 

tion, although it may be a

 

 

 

problem for displaying.

 

 

 

 

 

 

Some characters cannot

Depending on the operat-

-

-

be specified or displayed.

ing system, some charac-

 

 

 

ters cannot be specified

 

 

 

or displayed.

 

 

 

 

 

 

Space characters cannot

Spaces entered at the

-

-

be specified or displayed.

end of words may be re-

 

 

 

moved.

 

 

 

 

 

 

Entered data was erased

Depending on the brows-

-

-

when an error occurred

er, settings that appear as

 

 

while specifying settings.

“*”, such as passwords,

 

 

 

may be erased.

 

 

 

 

 

 

9-8

SU-502

10 Appendix

Appendix

10

 

10Appendix

10.1Specifications

Scan to e-mail /Scan to server

Specifications

Communications protocols

E-mailtransmission: SMTP, TCP/IP

 

FTP transmission: FTP, TCP/IP

 

 

Resolution

150 × 150 dpi, 300 × 300 dpi, 600 × 600 dpi

 

 

Data formats

E-mailformat: MIME

 

Attached file format: TIFF, PDF

 

 

Cording method

MH, MR, MMR, JPEG (For color and gray mode, fixed at JPEG)

 

 

Network

Ethernet LAN (10BASE-Tor100BASE-TXconnection)

 

 

Internet fax

 

 

 

Specifications

 

Communications protocols

E-mailtransmission: SMTP, TCP/IP

 

E-mailreception: POP3, TCP/IP

 

 

Resolution

Transmission: 204 × 98 dpi, 204 × 196 dpi

 

Reception: 204 × 98 dpi, 204 × 196 dpi, 204 × 391 dpi, 200 × 100

 

dpi, 200 × 200 dpi

 

 

Data formats

E-mailformat: MIME

 

Attached file format: TIFF-F

 

 

Coding method

Transmission: MH

 

Reception: MH, MR, MMR, JBIG

 

 

Network

Ethernet LAN (10BASE-Tor100BASE-TXconnection)

 

 

SU-502

10-3

10

Appendix

 

10-4

SU-502

11 Index

Index

11

 

11

Index

 

 

 

 

 

Numerics

 

E-mailaddress..............

3-6, 3-19

 

10-keypad.............................

2-10

E-mailsettings.....

3-6, 3-17, 3-22

 

123/ABC key

2-10

Encoding method ..................

 

4-14

 

Entering and correcting

 

 

A

 

 

 

 

text input ...............................

 

2-18

 

Adding destinations ...............

3-37

Entering text characters ........

2-15

 

Using PageScope Web

Error indicator ........................

 

2-10

 

Connection

 

F

 

 

 

to add addresses .............

3-43

 

 

 

Address for result

3-26

Fax key ..................................

 

2-10

 

notifications ............................

Fax resolution

 

6-8

 

Auto reception .....3-8,

3-26, 6-18

 

 

File destination

3-9, 3-34

 

Auto/Photo key

2-10

 

Forwarding fax documents

... 6-21

 

Automatic document feeder

 

FTP configuration

 

3-9

 

E-mail

4-4

 

 

FTP server

2-4, 2-8, 3-52,

 

FTP server ..........................

5-4

 

Internet faxes ......................

6-4

........................................

3-53, 5-3

 

B

 

Function key ............................

 

2-9

 

 

G

 

 

 

Broadcast transmission

6-11

3-5, 3-14

 

Gateway

 

C

 

 

 

Gateway TX ...................

3-6, 3-16

 

Canceling ...............................

6-16

Group dial ...................

3-41, 3-49,

 

Communication error ...............

9-3

......................................

3-50, 4-18

 

Connecting to a LAN network ..3-3

H

 

 

 

Control panel

2-9

3-9, 3-27

 

Header print

 

D

 

 

 

I

 

 

 

Data format

4-14

 

2-6, 6-3

 

Internet fax

 

 

Default subject

3-7, 3-21

 

 

IP address

3-5, 3-11

 

DHCP server

3-11

 

 

 

 

 

Direct fax transmission

....2-7, 7-3

L

 

 

 

Display .........................

2-10, 2-14

LAN cable ................................

 

3-3

 

DNS ................................

3-6, 3-15

M

 

 

 

E

 

 

 

 

2-3, 4-3

Machine trouble .......................

 

9-4

 

E-mail ...............................

 

 

 

SU-502

11-3

11

Index

 

Mail server ...............................

2-8

Manual reception ...................

6-19

Memory becomes full

 

E-mail ...............................

4-15

FTP server ..........................

5-8

Internet faxes ...................

6-10

Messages .................................

9-3

N

Network settings ..

3-5, 3-10, 3-28

No/C key ................................

 

2-10

O

3-37, 3-43,

One-touchdial............

......................................

3-44, 4-16

One-touchdial keys.................

2-9

Original glass

 

 

E-mail .................................

 

4-7

FTP server ..........................

 

5-6

Internet faxes .....................

 

6-6

Overview ..................................

 

2-3

P

 

 

PageScope Web Connection

2-19

Administrator ....................

 

2-23

Panel reset key ......................

 

2-10

Password .................................

 

9-3

Phone book ...........................

 

4-19

Phone book key .......................

 

2-9

POP3 account ................

3-8, 3-25

POP3 password .............

3-8, 3-25

POP3 port no. ................

3-7, 3-24

POP3 server ...........

2-8, 3-7, 3-23

POP3 timeout ................

3-8, 3-24

Program dial ..........................

 

6-11

R

 

 

Receiving internet faxes .........

6-18

Reply address ..........................

 

3-8

Resolution ..............................

 

4-13

Resolution key ..........................

2-9

S

Scan key .................................

 

2-10

Scan mode .............................

 

4-10

Scan settings ..........................

 

4-13

Scanned image size ...............

4-12

Scanning to a server ................

5-4

Send procedures

 

 

E-mail ..................................

 

4-4

Sender name ..................

 

3-6, 3-18

Sending internet faxes .............

6-4

SMTP port no. ................

 

3-7, 3-20

SMTP server ..........

2-8, 3-6, 3-19

SMTP timeout ................

 

3-7, 3-20

Specifications .........................

 

10-3

Speed dial ........

3-39, 3-46, 3-47,

............................

3-52, 3-53, 4-17

Speed dial key ..........................

 

2-9

Start key .................................

 

2-10

Status key ..............................

 

2-10

Stop key .................................

 

2-10

Subnet mask ..................

 

3-5, 3-13

Symbol list ..............................

 

2-14

System requirements ...............

2-8

T

 

3-7, 3-21

Text insert .......................

 

Timer transmission .................

6-14

Transmission results ................

8-3

U

 

 

Unimessage Pro I-Net

2-8, 7-3

portal ................................

 

Utility key ................................

 

2-10

Y

 

 

Yes key ...................................

 

2-10

11-4

SU-502

Index

11

 

SU-502

11-5

11

Index

 

11-6

SU-502