Epson WF-R8590 User Manual

4 (1)
WF-R8590 User's Guide

Contents

WF-R8590 User's Guide ............................................................................................................................ 15
Product Basics .......................................................................................................................................... 16
Using the Control Panel ..................................................................................................................... 16
Control Panel Buttons and Lights .................................................................................................. 17
Status Icon Information ............................................................................................................. 18
Status Button Information ......................................................................................................... 19
Setting a Password and Locking the Control Panel ....................................................................... 20
Entering Characters on the LCD Screen................................................................................... 22
Using Presets............................................................................................................................ 22
Setting User Feature Restrictions (Access Control) ...................................................................... 24
Preventing PC Connection via USB .............................................................................................. 29
Product Parts Locations ..................................................................................................................... 30
Product Parts - Front ..................................................................................................................... 31
Product Parts - Inside .................................................................................................................... 34
Product Parts - Back...................................................................................................................... 36
Using Eco Mode and Other Power Saving Settings ........................................................................... 37
Changing the Power Off Timer Settings ........................................................................................ 39
Epson Connect Solutions for Smartphones, Tablets, and More ......................................................... 40
Using the Epson iPrint Mobile App ................................................................................................ 41
Using AirPrint .................................................................................................................................... 42
Using Google Cloud Print................................................................................................................... 43
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Setting Up Google Cloud Print on a Chromebook ......................................................................... 44
Wi-Fi or Wired Networking........................................................................................................................ 46
Wi-Fi Infrastructure Mode Setup......................................................................................................... 46
Selecting Wireless Network Settings From the Control Panel ....................................................... 47
Wi-Fi Direct Mode Setup .................................................................................................................... 49
Wi-Fi Protected Setup (WPS)............................................................................................................. 53
Printing a Network Status Sheet......................................................................................................... 54
Changing or Updating Network Connections ..................................................................................... 55
Accessing the Web Config Utility................................................................................................... 55
Changing a Wi-Fi Connection to a Wired Network Connection...................................................... 56
Configuring Email Server Settings................................................................................................. 57
Enabling Epson Universal Print Driver (PCL) or PostScript Printing.................................................... 60
Selecting PDL (Page Description Language) Settings ....................................................................... 60
Selecting Printer Language and Interface Settings ............................................................................ 64
Printing a PS3 (PostScript) Status Sheet ........................................................................................... 66
Loading Paper ........................................................................................................................................... 67
Loading Paper in the Cassette ........................................................................................................... 67
Loading Paper and Envelopes in the Rear Paper Feed Slot .............................................................. 70
Loading Paper in the Front Paper Feed Slot ...................................................................................... 74
Paper Loading Capacity ..................................................................................................................... 76
Available Epson Papers ..................................................................................................................... 77
Paper or Media Type Settings - Printing Software.............................................................................. 80
Selecting the Paper Settings for Each Source - Control Panel ........................................................... 81
Selecting Default Paper Settings - Administrator................................................................................ 83
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Paper Source Settings Options................................................................................................. 85
Universal Print Settings Options ............................................................................................... 86
Installing the Optional Cabinet and Paper Cassettes ......................................................................... 87
Installing the Optional Paper Cassette Units ................................................................................. 95
Enabling the Optional Paper Cassettes - Windows................................................................. 101
Enabling the Optional Paper Cassettes - OS X ...................................................................... 102
Placing Originals on the Product ........................................................................................................... 104
Placing Originals on the Scanner Glass ........................................................................................... 104
Placing Originals in the Automatic Document Feeder ...................................................................... 105
Copying .................................................................................................................................................... 108
Copying Documents or Photos......................................................................................................... 108
Copying Options............................................................................................................................... 109
Printing from a Computer ....................................................................................................................... 112
Printing with the Standard Epson Printer Software - Windows ......................................................... 112
Selecting Basic Print Settings - Windows .................................................................................... 112
Paper Source Options - Windows ........................................................................................... 115
Print Quality Options - Windows ............................................................................................. 115
Multi-Page Printing Options - Windows................................................................................... 116
Selecting Double-sided Printing Settings - Windows ................................................................... 116
Double-sided Printing Options - Windows............................................................................... 119
Print Density Adjustments - Windows ..................................................................................... 119
Selecting Additional Layout and Print Options - Windows ........................................................... 120
Custom Color Correction Options - Windows.......................................................................... 122
Image Options and Additional Settings - Windows.................................................................. 123
Header/Footer Settings - Windows ......................................................................................... 124
Selecting a Printing Preset - Windows......................................................................................... 125
Selecting Extended Settings - Windows ...................................................................................... 126
Extended Settings - Windows ................................................................................................. 127
Printing Your Document or Photo - Windows............................................................................... 128
Locking Printer Settings - Windows ............................................................................................. 129
Locked Setting Options........................................................................................................... 131
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Entering a User ID and Password for Printing ............................................................................. 132
Selecting Default Print Settings - Windows.................................................................................. 133
Changing the Language of the Printer Software Screens ....................................................... 134
Changing Automatic Update Options .......................................................................................... 135
Printing with OS X ............................................................................................................................ 136
Selecting Basic Print Settings - OS X ......................................................................................... 136
Paper Source Options - OS X ................................................................................................. 140
Print Quality Options - OS X.................................................................................................... 140
Print Options - OS X................................................................................................................ 141
Selecting Page Setup Settings - OS X......................................................................................... 141
Selecting Print Layout Options - OS X......................................................................................... 142
Selecting Double-sided Printing Settings - OS X ......................................................................... 142
Double-sided Printing Options and Adjustments - OS X ......................................................... 144
Managing Color - OS X................................................................................................................ 144
Color Matching and Color Options - OS X............................................................................... 145
Selecting Printing Preferences - OS X......................................................................................... 146
Printing Preferences - OS X.................................................................................................... 147
Printing Your Document or Photo - OS X..................................................................................... 148
Checking Print Status - OS X .................................................................................................. 148
Printing with the Epson Universal Print Driver - Windows................................................................. 149
Installing the Epson Universal Print Driver - Windows ................................................................ 150
Synchronizing Printer Settings - Epson Universal Print Driver - Windows ................................... 154
Selecting Basic Print Settings - Epson Universal Print Driver - Windows .................................... 156
Selecting Additional Layout and Print Options - Epson Universal Print Driver - Windows ........... 158
Selecting Maintenance Options - Epson Universal Print Driver - Windows.................................. 160
Extended Settings - Epson Universal Print Driver - Windows ................................................. 161
Selecting Default Print Settings - Epson Universal Print Driver - Windows.................................. 162
Locking Printer Settings - Epson Universal Print Driver - Windows ............................................. 164
Epson Universal Print Driver Locked Setting Options ............................................................. 165
Adding Network Printers - Epson Universal Print Driver - Windows............................................. 166
Printing with the PostScript (PS3) Printer Software - Windows ........................................................ 169
Installing the PostScript (PS3) Printer Software - Windows ........................................................ 169
Enabling the Optional Paper Cassettes - PostScript Printer Software - Windows ....................... 169
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Selecting Basic Print Settings - PostScript Printer Software - Windows ...................................... 171
Selecting Additional Layout and Print Options - PostScript Printer Software - Windows ............. 174
Selecting Default Print Settings - PostScript Printer Software - Windows.................................... 175
Printing with the PostScript (PS3) Printer Software - OS X .............................................................. 176
Installing the PostScript (PS3) Printer Software - OS X ............................................................... 177
Enabling the Optional Paper Cassettes - PostScript Printer Software - OS X.............................. 177
Selecting Basic Print Settings - PostScript Printer Software - OS X ............................................ 178
Selecting Page Setup Settings - PostScript Printer Software - OS X........................................... 183
Selecting Print Layout Options - PostScript Printer Software - OS X ........................................... 184
Sizing Printed Images - PostScript Printer Software - OS X ....................................................... 185
Managing Color - PostScript Printer Software - OS X ................................................................. 185
Printing Your Document or Photo - PostScript Printer Software - OS X....................................... 186
Checking Print Status - PostScript Printer Software - OS X ................................................... 186
Cancelling Printing Using a Product Button...................................................................................... 187
Scanning .................................................................................................................................................. 188
Starting a Scan................................................................................................................................. 188
Starting a Scan Using the Product Control Panel ........................................................................ 188
Scanning to Email ................................................................................................................... 190
Scanning to a Network Folder or FTP Server.......................................................................... 192
Control Panel Scanning Options ............................................................................................. 194
Creating Contacts for Scanning .............................................................................................. 196
Adding and Assigning Scan Jobs............................................................................................ 198
Starting a Scan with Document Capture Pro or Document Capture ............................................ 199
Starting a Scan Using the Epson Scan Icon ................................................................................ 202
Starting a Scan from a Scanning Program................................................................................... 204
Selecting Epson Scan Settings ........................................................................................................ 206
Scan Modes................................................................................................................................. 206
Selecting the Scan Mode............................................................................................................. 207
Scanning in Office Mode.............................................................................................................. 207
Available Document Source Settings - Office Mode................................................................ 210
Selecting a Scan Area - Office Mode ...................................................................................... 210
Available Image Adjustments - Office Mode ........................................................................... 213
Scanning in Professional Mode ................................................................................................... 214
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Available Document Source Settings - Professional Mode ..................................................... 217
Available Image Types - Professional Mode ........................................................................... 217
Selecting a Scan Area - Professional Mode............................................................................ 218
Available Image Adjustments - Professional Mode ................................................................. 221
Selecting a Scan Size - Professional Mode............................................................................. 223
Image Preview Guidelines........................................................................................................... 226
Scan Resolution Guidelines ........................................................................................................ 226
Selecting Scan File Settings ........................................................................................................ 228
Available Scanned File Types and Optional Settings.............................................................. 230
Scanning with OS X Using Image Capture....................................................................................... 231
Available Scan Settings - OS X Image Capture........................................................................... 233
Scanning Special Projects................................................................................................................ 234
Scanning to a SharePoint Server or Cloud Service ..................................................................... 234
Scanning Multi-Page Originals as Separate Files........................................................................ 236
Entering a User ID and Password for Scanning - Windows.............................................................. 237
Faxing....................................................................................................................................................... 239
Connecting a Telephone or Answering Machine .............................................................................. 239
Setting Up Fax Features .................................................................................................................. 245
Setting Up Basic Fax Features .................................................................................................... 245
Selecting Your Country or Region........................................................................................... 245
Selecting the Date and Time................................................................................................... 247
Using the Fax Setup Wizard ................................................................................................... 249
Selecting the Line Type........................................................................................................... 251
Setting the Number of Rings to Answer .................................................................................. 253
Selecting Advanced Fax Settings ................................................................................................ 255
User Default Settings - Fax ..................................................................................................... 257
Send Settings - Fax................................................................................................................. 258
Receive Settings - Fax............................................................................................................ 258
Output Settings - Fax .............................................................................................................. 259
Basic Settings - Fax ................................................................................................................ 261
Security Settings - Fax ............................................................................................................ 262
Setting Up Fax Features Using the Fax Utility - Windows............................................................ 263
Setting Up Fax Features Using the Fax Utility - OS X.................................................................. 265
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Setting Up Contacts and Contact Groups......................................................................................... 266
Setting Up Contacts Using the Product Control Panel................................................................. 266
Creating a Contact .................................................................................................................. 267
Editing or Deleting a Contact .................................................................................................. 269
Creating a Contact Group ....................................................................................................... 270
Editing or Deleting a Contact Group........................................................................................ 272
Setting Up Speed/Group Dial Lists Using the Fax Utility - Windows ............................................ 274
Setting Up Speed/Group Dial Lists Using the Fax Utility - OS X .................................................. 278
Sending Faxes ................................................................................................................................. 280
Sending Faxes from the Product Control Panel........................................................................... 280
Sending a Fax Using the Keypad, Contact List, or History...................................................... 280
Fax Sending Options .............................................................................................................. 282
Sending a Fax at a Specified Time ......................................................................................... 284
Sending a Fax on Demand ..................................................................................................... 285
Sending a Stored Fax ............................................................................................................. 286
Dialing Fax Numbers from a Connected Telephone ............................................................... 288
Sending Faxes Using the Fax Utility - Windows .......................................................................... 289
Sending Faxes Using the Fax Utility - OS X................................................................................. 291
Receiving Faxes............................................................................................................................... 294
Fax Reception ............................................................................................................................. 294
Receiving Faxes Automatically ................................................................................................... 295
Receiving Faxes Manually........................................................................................................... 295
Forwarding Received Faxes........................................................................................................ 296
Receiving a Fax by Polling .......................................................................................................... 298
Viewing a Fax on the LCD Screen............................................................................................... 299
Checking Fax Status ....................................................................................................................... 299
Printing Fax Reports......................................................................................................................... 300
Fax Report Options ..................................................................................................................... 301
Using USB Flash Drives With Your Product ......................................................................................... 302
Inserting a USB Flash Drive ............................................................................................................. 302
USB Device Photo File Specifications ......................................................................................... 302
Disconnecting a USB Device............................................................................................................ 303
Viewing and Printing From the LCD Screen ..................................................................................... 303
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Printing JPEG Photos.................................................................................................................. 303
Printing TIFF and PDF Files ....................................................................................................... 305
Photo Adjustment Options - Device Mode ................................................................................... 305
Print Setting Options - Device Mode............................................................................................ 306
Transferring Files on a USB Device ................................................................................................. 307
Setting Up File Sharing for File Transfers From Your Computer ................................................. 307
Transferring Files from a USB Device to Your Computer ............................................................ 308
Replacing Ink Supply Units (Ink Packs) and Maintenance Boxes ....................................................... 310
Check Ink and Maintenance Box Status........................................................................................... 310
Checking Ink Status on the LCD Screen...................................................................................... 311
Checking Ink and Maintenance Box Status With Windows.......................................................... 311
Checking Ink and Maintenance Box Status with OS X................................................................. 313
Purchase Epson Ink Packs and Maintenance Boxes ....................................................................... 314
Ink Supply Unit (Ink Pack) Part Numbers..................................................................................... 314
Removing and Installing Ink Packs................................................................................................... 315
Printing with Black Ink and Expended Color Ink Packs .................................................................... 319
Printing with Expended Color Ink Packs - Windows .................................................................... 319
Printing with Expended Color Ink Packs - OS X........................................................................... 320
Conserving Low Black Ink with Windows ......................................................................................... 321
Replacing the Maintenance Box....................................................................................................... 322
Adjusting Print Quality............................................................................................................................ 324
Print Head Maintenance................................................................................................................... 324
Print Head Nozzle Check............................................................................................................. 324
Checking the Nozzles Using the Product Control Panel ......................................................... 325
Checking the Nozzles Using a Computer Utility...................................................................... 327
Print Head Cleaning .................................................................................................................... 328
Cleaning the Print Head Using the Product Control Panel ...................................................... 329
Cleaning the Print Head Using a Computer Utility................................................................... 330
Flushing the Ink Tubes............................................................................................................ 332
Print Head Alignment ....................................................................................................................... 333
Aligning the Print Head Using the Product Control Panel ............................................................ 334
Aligning the Print Head Using a Computer Utility......................................................................... 336
Making Precise Alignment Adjustments ...................................................................................... 338
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Cleaning the Paper Guide ................................................................................................................ 339
Cleaning and Transporting Your Product ............................................................................................. 341
Cleaning Your Product ..................................................................................................................... 341
Transporting Your Product ............................................................................................................... 344
Solving Problems .................................................................................................................................... 347
Checking for Software Updates........................................................................................................ 347
Product Status Messages ................................................................................................................ 348
Status Menu Error Codes................................................................................................................. 349
Running a Product Check ................................................................................................................ 353
Resetting Control Panel Defaults ..................................................................................................... 354
Solving Setup Problems ................................................................................................................... 355
Product Does Not Turn On or Off................................................................................................. 356
Noise After Ink Installation ........................................................................................................... 356
Software Installation Problems .................................................................................................... 356
Solving Network Problems ............................................................................................................... 357
Product Cannot Connect to a Wireless Router or Access Point .................................................. 357
Network Software Cannot Find Product on a Network................................................................. 358
Product Does Not Appear in OS X Printer Window...................................................................... 359
Cannot Print Over a Network....................................................................................................... 360
Cannot Scan Over a Network ...................................................................................................... 361
Solving Copying Problems ............................................................................................................... 362
Product Makes Noise, But Nothing Copies.................................................................................. 362
Product Makes Noise When It Sits for a While............................................................................. 363
Originals Do Not Feed From the Automatic Document Feeder.................................................... 363
Solving Paper Problems................................................................................................................... 363
Paper Feeding Problems............................................................................................................. 364
Paper Jam Problems in the Front Cover (A) ................................................................................ 365
Paper Jam Problems in the Rear Paper Feed Slot (B1) .............................................................. 367
Paper Jam Problems in the Front Paper Feed Slot (B2).............................................................. 367
Paper Jam Problems in the Cassette (C1/C2/C3/C4).................................................................. 370
Paper Jam Problems in the Rear Cover 1 (D1)............................................................................ 372
Paper Jam Problems in the Rear Cover (E) of the Optional Paper Cassette Unit ....................... 374
Document Jams in the Automatic Document Feeder (F) ............................................................. 376
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Paper Ejection Problems ............................................................................................................. 381
Solving PostScript Printing Problems............................................................................................... 381
Nothing Prints Using the Postscript Printing Software ................................................................. 381
Documents Print Incorrectly Using the Postscript Printing Software............................................ 382
Accessing Printer Properties - Postscript - Windows ................................................................... 382
Solving Problems Printing from a Computer..................................................................................... 383
Nothing Prints.............................................................................................................................. 383
Product Icon Does Not Appear in Windows Taskbar ................................................................... 384
Printing is Slow ............................................................................................................................ 385
Solving Page Layout and Content Problems.................................................................................... 386
Inverted Image............................................................................................................................. 386
Too Many Copies Print ................................................................................................................ 387
Blank Pages Print ........................................................................................................................ 387
Incorrect Margins on Printout....................................................................................................... 388
Incorrect Characters Print............................................................................................................ 388
Incorrect Image Size or Position.................................................................................................. 388
Slanted Printout........................................................................................................................... 389
Solving Print Quality Problems......................................................................................................... 389
White or Dark Lines in Printout .................................................................................................... 390
Blurry or Smeared Printout .......................................................................................................... 391
Faint Printout or Printout Has Gaps ............................................................................................. 392
Grainy Printout............................................................................................................................. 393
Incorrect Colors ........................................................................................................................... 394
Solving Scanning Problems ............................................................................................................. 395
Scanning Software Does Not Operate Correctly ......................................................................... 395
Cannot Start Epson Scan ............................................................................................................ 395
Scanning to a Network Folder or FTP is Slow.............................................................................. 396
Solving Scanned Image Quality Problems ....................................................................................... 397
Image Consists of a Few Dots Only............................................................................................. 397
Line of Dots Appears in All Scanned Images............................................................................... 397
Straight Lines in an Image Appear Crooked ................................................................................ 398
Image is Distorted or Blurry ......................................................................................................... 398
Image Colors are Patchy at the Edges ........................................................................................ 398
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Image is Too Dark ....................................................................................................................... 399
Back of Original Image Appears in Scanned Image .................................................................... 399
Ripple Patterns Appear in an Image ............................................................................................ 399
Scanned Image Colors Do Not Match Original Colors................................................................. 399
Scan Area is Not Adjustable in Thumbnail Preview ..................................................................... 400
Scanned Image Edges are Cropped ........................................................................................... 400
Solving Faxing Problems.................................................................................................................. 400
Cannot Send or Receive Faxes................................................................................................... 401
Cannot Receive Faxes with a Telephone Connected to Your Product ........................................ 403
Fax Memory Full Error Appears................................................................................................... 403
Sent Fax Quality is Poor .............................................................................................................. 404
Sent Fax is Received in an Incorrect Size ................................................................................... 404
Received Fax Quality is Poor ...................................................................................................... 405
Received Fax is Not Printed ........................................................................................................ 405
Solving USB Device Problems ......................................................................................................... 405
Cannot View or Print from a USB Device..................................................................................... 406
Cannot Save Files on a USB Device ........................................................................................... 406
Cannot Transfer Files To or From a USB Device......................................................................... 407
Uninstall Your Product Software....................................................................................................... 407
Uninstalling Product Software - Windows.................................................................................... 407
Uninstalling Product Software - OS X .......................................................................................... 408
Where to Get Help............................................................................................................................ 409
Technical Specifications ........................................................................................................................ 411
Windows System Requirements ...................................................................................................... 411
OS X System Requirements............................................................................................................. 412
Scanning Specifications ................................................................................................................... 413
Automatic Document Feeder (ADF) Specifications .......................................................................... 413
Fax Specifications ............................................................................................................................ 414
Paper Specifications ........................................................................................................................ 415
Printable Area Specifications ........................................................................................................... 416
Ink Pack Specifications .................................................................................................................... 417
Dimension Specifications ................................................................................................................. 417
Electrical Specifications ................................................................................................................... 418
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Environmental Specifications ........................................................................................................... 419
Interface Specifications .................................................................................................................... 419
External USB Device Specifications................................................................................................. 419
Network Interface Specifications ...................................................................................................... 420
Safety and Approvals Specifications ................................................................................................ 421
PS3 Mode Fonts............................................................................................................................... 422
PCL5 Mode Fonts (Bitstream).......................................................................................................... 424
PCL6 Mode Fonts (Bitstream).......................................................................................................... 426
PCL Mode Fonts (URW)................................................................................................................... 428
Symbol Sets ..................................................................................................................................... 430
Notices ..................................................................................................................................................... 439
General Product Safety Instructions................................................................................................. 439
Ink Pack Safety Instructions ........................................................................................................ 441
LCD Screen Safety Instructions................................................................................................... 441
Wireless Connection Safety Instructions ..................................................................................... 442
Telephone Equipment Safety Instructions ................................................................................... 442
FCC Compliance Statement............................................................................................................. 442
Software Notice................................................................................................................................ 445
Trademarks...................................................................................................................................... 493
Copyright Notice............................................................................................................................... 494
libTIFF Software Acknowledgment.............................................................................................. 494
A Note Concerning Responsible Use of Copyrighted Materials................................................... 495
Default Delay Times for Power Management for Epson Products ............................................... 495
Copyright Attribution.................................................................................................................... 495
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WF-R8590 User's Guide
Welcome to the WF-R8590 User's Guide.
For a printable PDF copy of this guide, click here.
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Product Basics

See these sections to learn about the basic features of your product.

Using the Control Panel

Product Parts Locations
Using Eco Mode and Other Power Saving Settings
Epson Connect Solutions for Smartphones, Tablets, and More
Using AirPrint
Using Google Cloud Print
Using the Control Panel
See these sections to learn about the control panel and select control panel settings.
Control Panel Buttons and Lights
Setting a Password and Locking the Control Panel
Setting User Feature Restrictions (Access Control)
Changing LCD Screen Language
Adjusting Control Panel Sounds
Adjusting the Screen Brightness
Turning Off the Operation Time Out Setting
Preventing PC Connection via USB
Parent topic: Product Basics
16

Control Panel Buttons and Lights

1
The power button and light
2
The home button
3
The Interrupt button
4
The Reset button
5
The Stop button
6 The LCD screen
7
The back button
8 The Status button and lights
9 The numeric keypad
10 The C clear button
11 The B&W button
12 The Color button
17
Status Icon Information
Status Button Information
Parent topic: Using the Control Panel
Status Icon Information
Your product may display status icons on the LCD screen for certain product status conditions. Press
to view or change the current network settings.
Icons Description
Displays additional information or instructions, such as on loading paper or placing a
document.
A document is in the Automatic Document Feeder (ADF).
One or more of the ink cartridges are running low on ink or the maintenance box is nearly full.
Press the Status button to open the Status Menu, select Printer Information, and check the
status of the consumables.
One or more of the ink cartridges are expended or the maintenance box is full.
Press the Status button to open the Status Menu, select Printer Information, and check the
status of the consumables.
Unread or unprinted fax data is stored in the product. If you have set up the product to save
received faxes on a computer or external storage device, this icon may also indicate that
received faxes have not been saved on the computer or storage device.
Fax memory usage.
Fax memory is full. Delete received faxes you have already read or printed. If you have set up
the product to save received faxes on a computer or external storage device, turn on the
computer or connect the storage device to the product.
A Wi-Fi or an Ethernet connection is being processed.
No Ethernet connection.
An Ethernet connection has been established.
18
Icons Description
No Wi-Fi connection.
A Wi-Fi network error has occurred or the product is searching for a connection.
A Wi-Fi connection has been established. The number of bars indicates the connection's signal
strength.
An Ad hoc connection has been established.
A Wi-Fi Direct mode connection has been established.
A Simple AP mode connection has been established.
Access to the product's functions are restricted to authorized users. Press the icon to log in to
the printer. (You need to enter a user name and password.) Contact your administrator if you
do not know the login information.
Access to the product's functions are restricted to authorized users and a user is currently
logged in. Press the icon to log out.
Parent topic: Control Panel Buttons and Lights
Status Button Information
Press the Status button on the control panel to view the current product and job status.
Function Description
Printer Information Displays the status of consumables and any errors that have occurred
with the product. Select the error from the list to display the error
message.
Job Monitor Displays the current job and any jobs waiting to be processed.
Job History Displays the job history and any error codes for failed jobs in the
history.
Job Storage Select Inbox to display received faxes stored in the product's history.
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Function Description
Confidential Job Displays jobs that require a password to print.
Parent topic: Control Panel Buttons and Lights

Setting a Password and Locking the Control Panel

You can set an administrator password to lock the following settings and prevent them from being
changed:
System Administration Setup settings
Eco mode settings
Presets
Contacts
Note: For more information on administration settings, see the Administrator's Guide.
1. Press the home button, if necessary.
2. Select Setup.
You see a screen like this:
3. Scroll down and select Admin Settings.
4. Select Admin Password.
5. Select Register.
20
You see a screen like this:
6. Use the displayed keyboard to enter a password, and press .
7. Enter your password again to confirm.
8. Select OK.
9. Select Lock Setting and select On.
When the control panel is locked, you must enter the password to access any of the locked settings.
Note: If you forget your password, contact Epson for assistance.
Entering Characters on the LCD Screen
Using Presets
Parent topic: Using the Control Panel
Related tasks
Setting User Feature Restrictions (Access Control)
21
Entering Characters on the LCD Screen
Follow these guidelines to enter characters for passwords and other settings.
To move the cursor, select or .
To change the case of letters, select .
To delete the previous character, select .
To enter numbers or symbols, select .
To enter a space, select .
Parent topic: Setting a Password and Locking the Control Panel
Using Presets
You can save frequently used copy, fax, and scan settings as presets. This lets you easily reuse them
whenever necessary.
Note: Presets can be locked by an administrator. If you cannot access or change presets, contact your
administrator for assistance.
1. Press the home button, if necessary.
2. Select Presets. Enter the Administrator password, if necessary.
22
You see a screen like this:
3. Select Add New.
4. Select the function for which you want to set up a preset.
You see the main screen for that function, such as the Copy screen:
5. Select the settings you want to save and select Save.
23
You see a screen like this:
6. Use the displayed keyboard to enter a name for the preset and press .
7. Select Save.
When you copy, fax, or scan, you can use the preset by selecting Presets and selecting your preset
from the list.
Parent topic: Setting a Password and Locking the Control Panel
Related tasks
Entering Characters on the LCD Screen

Setting User Feature Restrictions (Access Control)

Using Web Config Access Control Settings, you can restrict product features for individual users to
prevent misuse of the product. Restricted features require the user to enter an ID and password on the
product control panel.
After feature restrictions have been set up in Web Config, you must enable them using the product
control panel.
Note: For more information on administration settings, see the Administrator's Guide.
1. Press the home button, if necessary.
2. Select Setup.
24
You see a screen like this:
3. Scroll down and select System Administration.
4. Scroll down and select Security Settings.
5. Select Access Control.
6. Select On.
7. Select whether to allow Jobs Without Authentication.
Parent topic: Using the Control Panel
Related tasks
Setting a Password and Locking the Control Panel
Entering a User ID and Password for Printing
Entering a User ID and Password for Scanning - Windows

Changing LCD Screen Language

You can change the language used on the LCD screen.
Note: This setting can be locked by an administrator. If you cannot access or change this setting,
contact your administrator for assistance.
1. Press the home button, if necessary.
2. Select Setup.
25
You see a screen like this:
3. Scroll down and select System Administration.
4. Select Common Settings.
5. Scroll down and select Language.
6. Select a language.
Parent topic: Using the Control Panel

Adjusting Control Panel Sounds

You can adjust the sound level heard when you press buttons on the control panel.
Note: This setting can be locked by an administrator. If you cannot access or change this setting,
contact your administrator for assistance.
1. Press the home button, if necessary.
2. Select Setup.
26
You see a screen like this:
3. Scroll down and select System Administration.
4. Select Common Settings.
5. Select Sound.
6. Select Button Press.
7. Press to decrease or to increase the sound.
8. Select OK to exit.
Note: You can also adjust the Sound Type and the sound level for various product functions.
Parent topic: Using the Control Panel

Adjusting the Screen Brightness

You can adjust the brightness of the LCD screen.
1. Press the home button, if necessary.
2. Select Setup.
27
You see a screen like this:
3. Scroll down and select System Administration.
4. Select Common Settings.
5. Select LCD Brightness.
6. Adjust the screen brightness by selecting a brightness level or by pressing the left or right arrow
button.
7. Select OK to exit.
Parent topic: Using the Control Panel

Turning Off the Operation Time Out Setting

The Operation Time Out setting causes the LCD screen to return to the Home screen after a few minutes
of inactivity. This feature is enabled by default, but you can turn it off.
Note: This setting can be locked by an administrator. If you cannot access or change this setting,
contact your administrator for assistance.
1. Press the home button, if necessary.
2. Select Setup.
28
You see a screen like this:
3. Scroll down and select System Administration.
4. Select Common Settings.
5. Scroll down and select Operation Time Out.
6. Select Off.
Parent topic: Using the Control Panel

Preventing PC Connection via USB

You can disable access from a USB-connected computer. This restricts non-network access to the
product and protects the security of confidential scanned documents.
1. Press the home button, if necessary.
2. Select Setup.
You see a screen like this:
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3. Scroll down and select System Administration.
4. Select Printer Settings.
You see a screen like this:
5. Scroll down and select PC Connection via USB.
6. Select Disable.
Parent topic: Using the Control Panel

Product Parts Locations

See these sections to identify the parts on your product.
Product Parts - Front
Product Parts - Inside
Product Parts - Back
Parent topic: Product Basics
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