Dell B1260DN User Manual

User’s Guide

Dell B1260dn

BASICIC

IMAGINE THE POSSIBILITIES

This guide provides information concerning installation,basic operation and troubleshooting on windows.

ADVANCED

This guide providesinformation about installation, advanced configuration, operation and troubleshooting on various OS environments.

Some features may not be available depending on models or countries.

BASIC

			1.	Introduction
			Key benefits		4
			Features by models		6
			Useful to know		7
			About this user’s guide		8
			Safety information		9
			Machine overview		14
			Control panel overview		16
			Turning on the machine		17
			Installing the driver locally		18
			Reinstalling the driver		20
			2. Learning the Basic Usage
			Printing a test page		22
			Media and tray		23
			Basic printing		33
			3.	Maintenance
			Ordering supplies and accessories		38

Available supplies	39
Storing the toner cartridge	40
Redistributing toner	42
Replacing the toner cartridge	43
Cleaning the machine	44
Tips for moving & storing your machine	47

4. Troubleshooting
Tips for avoiding paper jams	49
Clearing paper jams	50
Understanding the status LED	55

5. Appendix

Specifications	58
Dell technical support policy	65
Contacting Dell	66
Warranty and return policy	67
Copyright	68

2

1. Introduction

This chapter provides information you need to know before using the machine.

•	Key benefits	4
•	Features by models	6
•	Useful to know	7
• About this user’s guide		8
•	Safety information	9
•	Machine overview	14
•	Control panel overview	16
• Turning on the machine		17
• Installing the driver locally		18
•	Reinstalling the driver	20

Key benefits

Environmentally friendly

•To save toner and paper, this machine supports the Eco feature.

•To save paper, you can print multiple pages on a single sheet of paper (see "Using advanced print features" on page 109).

•To save paper, you can print on both sides of the paper (double-sided printing) (see "Using advanced print features" on page 109).

•To save electricity, this machine automatically conserves electricity by substantially reducing power consumption when not in use.

Print with excellent quality and speed

•You can print with a resolution of up to 1,200 x 1,200 dpi effective output.

•Fast, on-demand printing.

-For single-side printing, 28 ppm (A4) or 29 ppm (Letter).

-For duplex printing, 14 ppm (A4) or 14 ppm (Letter).

Convenience

•You can print on the go from your smartphone or computer using Google Cloud Print™ enabled apps (see "Google Cloud Print™" on page 90).

•Dell Printer Manager and Printer Status Monitor are a program that monitors and informs you of the machine’s status and allows you to customize the machine’s settings (see "Using Dell Printer Manager" on page 97).

•You can access Dell Support at www.dell.com or support.dell.com. Select your region on the WELCOME TO DELL SUPPORT page, and fill in the requested details to access help tools and information.

Wide range of functionality and application support

•Supports various paper sizes (see "Print media specifications" on page 59).

•Print watermark: You can customize your documents with words, such as “Confidential” (see "Using advanced print features" on page 109).

Key benefits

•Print posters: The text and pictures of each page of your document are magnified and printed across the multiple sheets of paper and can then be taped together to form a poster (see "Using advanced print features" on page 109).

•You can print in various operating systems (see "System requirements" on page 61).

•Your machine is equipped with a USB interface and/or a network interface.

Features by models

Some features and optional goods may not be available depending on model or country.

Operating System

Operating System	B1260dn
Windows	●
Macintosh	●
Linux	●
Unix	●

(●: Included, Blank: Not available)

Software

Software	B1260dn
PCL6 printer drivera	●
SPL printer drivera	●
XPS printer driver	●
Dell Printer Manager	●
Embedded Web Service	●

a. Depending on the operating system you use, the installed printer driver may differ.

Variety feature

Features	B1260dn
Hi-Speed USB 2.0	●
Network Interface Ethernet 10/100 Base TX wired	●
LAN
IPv6	●
Google Cloud Print™	●
Eco printing	●
Double-sided printing	●

(●: Included, Blank: Not available)

(●: Included, Blank: Not available)

Useful to know

Where can I download the machine’s driver?

•Visit www.support.dell.com to download the latest machine’s driver, and install it on your system.

Where can I purchase accessories or supplies?

•Inquire at a Dell distributor or your retailer.

•Visit www.support.dell.com. Select your country/region to view product service information.

The status LED flashes or remains constantly on.

•Turn the product off and on again.

•Check the meanings of LED indications in this manual and troubleshoot accordingly (see "Understanding the status LED" on page 55).

A paper jam has occurred.

•Open and close the front door.

•Check the instructions on removing jammed paper in this manual and troubleshoot accordingly (see "Clearing paper jams" on page 50).

Printouts are blurry.

•The toner level might be low or uneven. Shake the toner cartridge.

•Try a different print resolution setting.

•Replace the toner cartridge.

The machine does not print.

•Open the print queue list and remove the document from the list (see "Canceling a print job" on page 33).

•Remove the driver and install it again (see "Installing the driver locally" on page 18).

•Select your machine as your default machine in your Windows.

About this user’s guide

This user's guide provides information for your basic understanding of the machine as well as detailed steps to explain machine usage.

•Read the safety information before using the machine.

2

General icons

	• If you have a problem using the machine, refer to the troubleshooting	Icon	Text	Description
	chapter.
			Caution	Gives users information to protect the machine from
	• Terms used in this user’s guide are explained in the glossary chapter.
				possible mechanical damage or malfunction.

•All illustrations in this user’s guide may differ from your machine depending

	on its options or model you purchased.	Note	Provides additional information or detailed
			specification of the machine function and feature.

• The screenshots in this user's guide may differ from your machine depending on the machine’s firmware/driver version.

•The procedures in this user’s guide are mainly based on Windows 7.

Conventions

Some terms in this guide are used interchangeably, as below:

•Document is synonymous with original.

•Paper is synonymous with media, or print media.

•Machine refers to printer or MFP.

1. Introduction

8

Safety information

These warnings and precautions are included to prevent injury to you and others, and to prevent any potential damage to your machine. Be sure to read and understand all of these instructions before using the machine. After reading this section, keep it in a safe place for future reference.

Important safety symbols

Explanation of all icons and signs used in this chapter

Warning

Hazards or unsafe practices that may result in severe personal injury or death.

Caution

Hazards or unsafe practices that may result in minor personal injury or property damage.

Do not attempt.

4

Operating environment

Warning

Do not use if the power cord is damaged or if the electrical outlet is not grounded.

This could result in electric shock or fire.

Do not place anything on top of the machine (water, small metal or heavy objects, candles, lit cigarettes, etc.).

This could result in electric shock or fire.

• If the machine gets overheated, it releases smoke, makes strange noises, or generates an odd odor, immediately turn off the power switch and unplug the machine.

•The user should be able to access the power outlet in case of emergencies that might require the user to pull the plug out.

This could result in electric shock or fire.

Do not bend, or place heavy objects on the power cord.

Stepping on or allowing the power cord to be crushed by a heavy object could result in electric shock or fire.

Do not remove the plug by pulling on the cord; do not handle the plug with wet hands.

This could result in electric shock or fire.

1. Introduction

9

Safety information

Caution

During an electrical storm or for a period of non-operation, remove the power plug from the electrical outlet.

This could result in electric shock or fire.

Be careful, the paper output area is hot.

Burns could occur.

If the machine has been dropped, or if the cabinet appears damaged, unplug the machine from all interface connections and request assistance from qualified service personnel.

Otherwise, this could result in electric shock or fire.

If the machine does not operate properly after these instructions have been followed, unplug the machine from all interface connections and request assistance from qualified service personnel.

Otherwise, this could result in electric shock or fire.

If the plug does not easily enter the electrical outlet, do not attempt to force it in.

Call an electrician to change the electrical outlet, or this could result in electric shock.

Do not allow pets to chew on the AC power, telephone or PC interface cords.

This could result in electric shock or fire and/or injury to your pet.

5

Operating method

Caution

Do not forcefully pull the paper out during printing.

It can cause damage to the machine.

Be careful not to put your hand between the machine and paper tray.

You may get injured.

Be care when replacing paper or removing jammed paper.

New paper has sharp edges and can cause painful cuts.

When printing large quantities, the bottom part of the paper output area may get hot. Do not allow children to touch.

Burns can occur.

When removing jammed paper, do not use tweezers or sharp metal objects.

It can damage the machine.

Do not allow too many papers to stack up in the paper output tray. It can damage the machine.

1. Introduction 10

Safety information

Do not block or push objects into the ventilation opening.

This could result in elevated component temperatures which can cause damage or fire.

Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This machine's power reception device is the power cord.

To switch off the power supply, remove the power cord from the electrical outlet.

Installation / Moving

Warning

Do not place the machine in an area with dust, humidity, or water leaks.

This could result in electric shock or fire.

Caution

Before moving the machine, turn the power off and disconnect all cords. The information below are only suggestions based on the units weight. If you have a medical condition that prevents you from lifting, do not lift the machine. Ask for help, and always use the appropriate amount of people to left the device safety.

Then lift the machine:

•If the machine weighs under 20 kg (44.09 lbs), lift with 1 person.

•If the machine weighs 20 kg (44.09 lbs) - 40kg (88.18 lbs), lift with 2 people.

•If the machine weighs more than 40 kg (88.18 lbs), lift with 4 or more people.

The machine could fall, causing injury or machine damage.

Do not place the machine on an unstable surface.

The machine could fall, causing injury or machine damage.

Use only No.26 AWGa or larger, telephone line cord, if necessary.

Otherwise, it can cause damage to the machine.

Make sure you plug the power cord into a grounded electrical outlet.

Otherwise, this could result in electric shock or fire.

1. Introduction 11

Safety information

Use the power cord supplied with your machine for safe operation. If you are using a cord which is longer than 2 meters (6 feet) with a 110V machine, then the gauge should be 16 AWG or larger.

Otherwise, it can cause damage to the machine, and could result in electric shock or fire.

Do not put a cover over the machine or place it in an airtight location, such as a closet.

If the machine is not well-ventilated, this could result in fire.

Do not overload wall outlets and extension cords.

This can diminish performance, and could result in electric shock or fire.

The machine should be connected to

the power level which is specified on the label.

If you are unsure and want to check the power level you are using, contact the electrical utility company.

a. AWG: American Wire Gauge

7

Maintenance / Checking

Caution

Unplug this product from the wall outlet before cleaning the inside of the machine. Do not clean the machine with benzene, paint thinner or alcohol; do not spray water directly into the machine.

This could result in electric shock or fire.

When you are working inside the machine replacing supplies or cleaning the inside, do not operate the machine.

You could get injured.

Keep cleaning supplies away from children.

Children could get hurt.

Do not disassemble, repair or rebuild the machine by yourself.

It can damage the machine. Call a certified technician when the machine needs repairing.

To clean and operate the machine, strictly follow the user's guide provided with the machine.

Otherwise, you could damage the machine.

1. Introduction 12

Safety information

Keep the power cable and the contact surface of the plug clean from dust or water.

Otherwise, this could result in electric shock or fire.

• Do not remove any covers or guards that are fastened with screws.

•Fuser units should only be repaired by a certified service technician. Repair by non-certified technicians could result in fire or electric shock.

•The machine should only be repaired by a Dell service technician.

Supply usage

Caution

Do not disassemble the toner cartridge.

Toner dust can be dangerous if inhaled or ingested.

Do not burn any of the supplies such as toner cartridge or fuser unit.

This could cause an explosion or uncontrollable fire.

When storing supplies such as toner cartridges, keep them away from children.

Toner dust can be dangerous if inhaled or ingested.

Using recycled supplies, such as toner, can cause damage to the machine.

In case of damage due to the use of recycled supplies, a service fee will be charged.

When toner gets on your clothing, do not use hot water to wash it.

Hot water sets toner into fabric. Use cold water.

When changing the toner cartridge or removing jammed paper, be careful not to let toner dust touch your body or clothes.

Toner dust can be dangerous if inhaled or ingested.

1. Introduction 13

Machine overview

9

Accessories

Power cord	Software CDa

Misc. accessoriesb

Quick installation guide

a.The software CD contains the printer drivers, user’s guide, and software applications.

b.Miscellaneous accessories included with your machine may vary by country of purchase and specific model.

1. Introduction 14

Machine overview

10

Front view

• This illustration may differ from your machine depending on its model.

•Some features and optional goods may not be available depending on model or country.

1

	2	7
6
5	3
	4
		8

1	Output tray	5	Tray 1
2	Control panel	6	Manual feeder
3	Front cover	7	Paper width guides on a manual feeder
4	Paper level indicator	8	Output support

11

Rear view

• This illustration may differ from your machine depending on its model.

•Some features and optional goods may not be available depending on model or country.

2

1	Network port	4	Power receptacle
2	USB port	5	Rear cover
3	Power-switch

1. Introduction 15

Control panel overview

This control panel may differ from your machine depending on its model. There are various types of control panels.

1

2

3

4

										5
										6
1	Toner LED					Shows the status of the toner (see "Status LED" on
						page 55).
2				(Status LED)		Shows the status of your machine (see "Status LED" on
						page 55).
3			Eco			Enters eco mode to reduce toner consumption and
						paper usage (see "Eco options" on page 36).

4	Prints a information page.
	Info

•Prints configuration reports/ netwwork configuration reports

-Press and let go.

•Prints supplies info report / error report

-Press and hold this button for about 2 seconds and release.

•Prints a test page

-Press and hold this button for about 4 seconds until the status LED blinks slowly, and release.

5					(Cancel)	Cancels the current job.
6				(Power)		You can turn the power on/off or wake the machine
						up from the power save mode with this button.

1. Introduction 16

Turning on the machine

1Connect the machine to the electricity supply first.

Press the power key or turn the switch on if the machine has a power switch.

2

1

1. Introduction 17

		Installing the driver locally
		A locally connected machine is a machine directly attached to your computer		2
		using the cable. If your machine is attached to a network, skip the following
		steps below and go on to installing a network connected machine’s driver (see
		"Installing driver over the network" on page 81).
		• If you are a Macintosh, Linux, or Unix OS user, refer to the "Software
		installation" on page 71.
		• The installation window in this User’s Guide may differ depending on the
		machine and interface in use.		3
		• Selecting Custom Installation allows you to choose which programs to
		install.
		• Only use a USB cable no longer than 3 meters (118 inches).

Windows

1Make sure that the machine is connected to your computer and powered on.

If the “Found New Hardware Wizard” appears during the installation procedure, click Cancel to close the window.

Insert the supplied software CD into your CD-ROM drive.

The software CD should automatically run and an installation window will appear.

If the installation window does not appear, click Start > All programs >

Accessories > Run.

X:\Setup.exe replacing “X” with the letter, which represents your CDROM drive and click OK.

Select Next.

1. Introduction 18

Installing the driver locally

4Select Connect to the computer using USB Cable. Click Next.

5Follow the instructions in the installation window.

1. Introduction 19

Reinstalling the driver

If the printer driver does not work properly, follow the steps below to reinstall the driver.

Windows

1Make sure that the machine is connected to your computer and powered on.

2

3

4

5

From the Start menu, select Programs or All Programs > Dell > Dell Printers > your printer driver name > Maintenance.

Select Repair and click Next.

Follow the instructions in the installation window.

Insert the software CD into your CD-ROM drive and install the driver again (see "Installing the driver locally" on page 18).

1. Introduction 20

2. Learning the Basic Usage

After installation is complete, you may want to set the machine’s default settings. Refer to the next section if you would like to set or change values. This chapter provides information about the overall menu structure and the basic setup options.

• Printing a test page		22
•	Media and tray	23
•	Basic printing	33

Printing a test page

Print a test page to make sure that the machine is operating correctly.

To print a test page:

In ready mode, press and hold (Info) button for about 4 seconds until the status LED blinks, and release.

2. Learning the Basic Usage 22

Media and tray

This chapter provides information on how to load print media into your machine.

• Using print media that does not meet these specifications may cause problems or require repairs. Such repairs are not covered by Dell’s warranty or service agreements.

•Make sure not to use the inkjet photo paper with this machine. It could cause damage to the machine.

•Using inflammable print media can cause a fire.

•Use designated print media (see "Print media specifications" on page 59).

The use of inflammable media or foreign materials left in the printer may lead to overheating of the unit and, in rare cases may cause a fire.

Tray overview

To change the size, you need to adjust the paper guides.

2
1
1	Tray extention guide
2	Paper length guide
3	Paper width guide
3

If you do not adjust the guide, it may cause paper registration, image skew, or jamming of the paper.

Paper quantity indicator shows the amount of paper in the tray.

1 2

1	Full
2	Empty

2. Learning the Basic Usage 23

Media and tray

Paper type available for duplex printing

Depending on the power voltage your machine uses, available paper types for duplex printing differs. Refer to the below table.

Power voltage	Available paper
110V	Letter, Legal, US Folio, Oficio
220V	A4

2. Learning the Basic Usage 24

Media and tray

2

Loading paper in the tray

When printing using the tray, do not load paper on the manual feeder, it may cause a paper jam.

2. Learning the Basic Usage 25

Media and tray

3

Loading in manual feeder

The manual feeder can hold special sizes and types of print material, such as postcards, note cards, and envelopes.

Tips on using the manual feeder

•Load only one type, size and weight of print media at time in the manual feeder.

•If you select Manual Feeder for the paper source in your software application, you need to press ( Info) button each time you print a page and load only one type, size and weight of print media at a time on the manual tray.

•To prevent paper jams, do not add paper while printing when there is still paper in the manual feeder.

•Print media should be loaded face up with the top edge going into the manual feeder first and be placed in the center of the tray.

•To ensure printing quality and to prevent paper jams, only load the available paper (see "Print media specifications" on page 59).

•Flatten any curl on postcards, envelopes, and labels before loading them into the manual feeder.

•When printing on special media, you must follow the loading guidelines (see "Printing on special media" on page 28).

•When papers overlap when printing using the manual feeder, open tray 1 and remove the overlapping papers then try printing again.

•When paper does not feed well while printing, push the paper in manually until it starts feeding automatically.

•When the machine is in a power save mode, the machine does not feed paper from the manual feeder. Wake up the machine by pressing the power button before using the manual feeder.

2. Learning the Basic Usage 26

Media and tray

2. Learning the Basic Usage 27

Media and tray

4

Printing on special media

The table below shows the special media usable in each tray.

The media types are shown in the Printing Preferences. To get the highest printing quality, select the proper media type from the Printing Preferences window > Paper tab > Paper Type (see "Opening printing preferences" on page 34).

For example, if you want to print on labels, select Labels for Paper Type.

• When using special media, we recommend you feed one sheet at a time (see "Print media specifications" on page 59).

•Printing the special media (Face up)

If special media are printed out with curl, wrinkles, crease, or black bold lines, open the rear cover and try printing again. Keep the rear cover opened during printing.

To see for paper weights for each sheet, refer to "Print media specifications" on page 59.

Types	Tray	Manual feeder
Plain	●	●
Thick	●	●
Thicker		●

Types	Tray	Manual feeder
Thin	●	●
Bond	●	●
Color		●
CardStock	●	●
Labels		●
Transparency		●
Envelope		●
Thick Envelope		●
Preprinted		●
Cotton		●
Recycled	●	●
Archive	●	●

(●: Supported)

Envelope

Printing successfully on envelopes depends upon the quality of the envelopes.

2. Learning the Basic Usage 28

Media and tray

To print an envelope, place it as shown in the following figure.

If envelopes are printed out with wrinkles, crease, or black bold lines, open the rear cover and try printing again. Keep the rear cover opened during printing.

If you select Envelope from the Printing Preferences window, but the printed images get easily erased, select Thick Envelope and try printing again. However, this might cause some noise when printing.

•When selecting envelopes, consider the following factors:

-Weight: should not exceed 90 g/m2 otherwise; jams may occur.

-Construction: should lie flat with less than 6 mm curl and should not contain air.

-Condition: should not be wrinkled, nicked, nor damaged.

-Temperature: should resist the heat and pressure of the machine during operation.

•Use only well-constructed envelopes with sharp and well-creased folds.

•Do not use stamped envelopes.

•Do not use envelopes with clasps, snaps, windows, coated lining, selfadhesive seals, or other synthetic materials.

•Do not use damaged or poorly made envelopes.

•Be sure the seam at both ends of the envelope extends all the way to the corner of the envelope.

1	2
1	Acceptable
2	Unacceptable

•Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the machine’s fusing temperature for 0.1 second (about 170°C (338 °F)). The extra flaps and strips might cause wrinkling, creasing, or jams, and may even damage the fuser.

•For the best print quality, position margins no closer than 15 mm from the edges of the envelope.

•Avoid printing over the area where the envelope’s seams meet.

2. Learning the Basic Usage 29

Media and tray

Transparency

To avoid damaging the machine, use only transparencies designed for use in laser printers.

•To prevent transparencies from sticking to each other, do not let the printed sheets stack up as they are being printed out.

•Recommended media: Transparency for a color laser printer by Xerox, such as 3R 91331(A4), 3R 2780 (Letter)

Labels

To avoid damaging the machine, use only labels designed for use in laser printers.

	• Must withstand the machine’s fusing temperature.
	• Place them on a flat surface after removing them from the machine.
	• Do not leave unused transparencies in the paper tray for long. Dust and dirt
	may accumulate on them, resulting in spotty printing.
	• To avoid smudging caused by fingerprints, handle them carefully.	• When selecting labels, consider the following factors:
	• To avoid fading, do not expose printed transparencies to prolonged
		- Adhesives: Should be stable at your machine’s fusing temperature.
	sunlight.
		Check your machine’s specifications to view the fusing temperature
	• Ensure that transparencies are not wrinkled, curled, or have any torn edges.
		(about 170°C (338°F)).
	• Do not use transparencies that separate from the backing sheet.	- Arrangement: Only use labels with no exposed backing between them.
		Labels can peel off sheets that have spaces between the labels, causing
		serious jams.

2. Learning the Basic Usage 30