Canon FAX-JX210, FAX-JX210P, QT5-2227-V02 User Manual

User’s Guide

Table of Contents

	Introduction		2
	Before Using Your Machine		10
	Copying		23
	Sending Faxes		24
	Receiving Faxes		33
	Printing from Your Computer		42
	Settings and Activity Reports		44
	Routine Maintenance		50
	Troubleshooting		60
	Specifications		79
	Appendix		81

Model Name

K10334 (JX210P)

About Consumables

Consumables (ink tanks / FINE Cartridges) are available for 5 years after production has stopped.

International ENERGY STAR® Program

As an ENERGY STAR Partner, Canon Inc. has determined that this product meets the ENERGY STAR guidelines for efficiency.

Depending on your application program, operations may differ. For details, refer to the instruction manual of your application. The steps described in this manual are in Windows Vista operating system Ultimate Edition (hereafter referred to as “Windows Vista”).

Trademark Notices

zMicrosoft is a registered trademark of Microsoft Corporation.

zWindows is a trademark or registered trademark of Microsoft Corporation in the U.S. and/or other countries.

zWindows Vista is a trademark or registered trademark of Microsoft Corporation in the U.S. and/ or other countries.

zMacintosh is a trademark of Apple Inc., registered in the U.S. and other countries.

© CANON INC. 2009

All rights reserved. No part of this publication may be transmitted or copied in any form whatsoever without the express written permission.

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

1.Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

2.Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning.

3.Do not use this product to report a gas leak in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

Caution

To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord.

1

Introduction

Useful Information

z Replacing a FINE Cartridge

When the ink in the FINE Cartridge starts to run out, the machine will switch to memory reception of faxes.

See “Printing a Document in Memory” on page 39

See “Replacing a FINE Cartridge” on page 52

See “Aligning the FINE Cartridge” on page 55

z One-touch and Coded Dial Numbers

You can register One-touch and Coded Dial numbers in your fax machine to make sending faxes easier and faster.

See “Registering One-touch Speed Dialing Numbers and Names” on page 18 See “Registering Coded Speed Dialing Numbers and Names” on page 19

z Different Ways to Receive Faxes

There are several different ways to receive faxes using this machine. Select the one that most suits your needs.

See “Setting the Receive Mode” on page 34

z Deleting Faxes from the Memory

When the ink level is low faxes will be received into the memory. Once 30 transmissions have been received reception will no longer be possible, so be sure to print out and delete unnecessary faxes from the memory.

See “Printing All Unprinted Documents in Memory” on page 40

See “Deleting All Printed Documents from Memory” on page 41

z Clearing Documents and Paper Jams

In the unlikely event that your machine jams you will need to remove the jammed paper.

See “Paper Jams” on page 60

z Setting the Telephone Line Type

To use a fax or make a telephone call, you need to set the telephone line type setting properly on the machine. If you are unsure of your telephone line type, contact your telephone company.

See “Setting the Telephone Line Type” on page 14

z Receiving to Memory Temporarily (<AUTO PRINT OFF>)

You can configure not to print received faxes automatically. Set the <AUTO PRINT> setting to <OFF> to store received faxes in the machine’s memory.

See “Receiving to Memory Temporarily” on page 37

2 Introduction

Reading the Documentation

This guide provides detailed information on how to set up, operate, maintain, and troubleshoot your fax.

Please read the list below to become familiar with the symbols, terms, and abbreviations used in this guide.

Warning

Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. In order to use the machine safely, always pay attention to these warnings.

Caution

Indicates a caution concerning operations that may lead to injury to persons or damage to property if not performed correctly. In order to use the machine safely, always pay attention to these cautions.

Important

Indicates operational warnings and restrictions. Be certain to read these items to operate the machine correctly and to avoid damage to the machine.

Note

Indicates notes for operation or additional explanations. Reading these is highly recommended.

(see page xx)		Indicates a page number that you can refer to for more information on the
		topic of the previous sentence or paragraph.
default		A setting that remains in effect unless you change it.
document		The original sheet(s) of paper you send, receive, or copy with your fax.
menu		A list of settings from which you select an item to set up or change. A
		menu has a title which appears on the LCD.
[{] and [}] buttons		Used to select an item in a menu. Press [}] to select the next item, and
		press [{] to select the previous item.
transaction number		When you send or receive a document, your fax automatically assigns the
		document a unique transaction number. A transaction number is a four-
		digit number that will help you keep track of documents you send and
		receive.
TX/RX NO.		TX/RX NO. is the abbreviation used for “transaction number.”
TX		Denotes Transmission.
RX		Denotes Reception.
		LCD display. The contents of the LCD display may vary depending on the
	TRANSMITTING OK
		current settings.

In addition, this guide uses brackets to identify the buttons you press when performing different functions: [Stop/Reset].

Note

Please note that the illustrations of the fax in this guide may differ from your model.

Introduction 3

Safety Precautions

Please read the safety warnings and cautions provided in this manual to ensure that you use the machine safely. Do not attempt to use the machine in any way not described in this manual.

Warning

zThis product emits low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities, please move away from this product and consult your doctor.

zYou may cause an electric shock, fire, or damage the machine if you ignore any of these safety precautions.

Choosing a location	Do not place the machine close to flammable solvents such as alcohol or thinners.
Power supply	Never attempt to plug in or unplug the machine from the power supply when your hands are
	wet.
	Always push the plug all the way into the power outlet.
	Never damage, modify, stretch or excessively bend or twist the power cord. Do not place
	heavy objects on the power cord.
	Never plug the machine into a power socket that is shared with other equipment (extension
	lead/cord, 2- or 3-way adapter, etc.).
	Never use the machine if the power cord is bundled or knotted.
	If you detect smoke, unusual smells or strange noises around the machine, immediately
	unplug the machine at the power supply and call for service.
	Periodically, unplug the machine and use a dry cloth to wipe off any dust or dirt collected on
	the plug and the power outlet.
	If the machine is placed at a location exposed to a lot of dust, smoke, or high humidity, the
	dust collected on the plug absorbs moisture and may cause insulation failure and fire.
	If you hear thunder, disconnect the power supply of the machine and refrain from using it.
	Leaving the machine plugged in may cause fire, electric shock, or damage to the machine,
	depending on the thunder storm.
	Never use a power supply source other than the one rated for the machine in the country of
	where you purchased the machine.
	AC 100-240 V, 50/60 Hz
Cleaning the machine	Use a damp cloth to clean the machine. Never use flammable solvents such as alcohol,
	benzene or thinners.
	If flammable solvents come in contact with electrical components inside the machine, it
	could cause a fire or electric shock.
	Always unplug the machine from the power outlet before cleaning the machine.
	If you accidentally switch the machine on while cleaning it, you could injure yourself or
	damage the machine.
Maintaining the machine	Do not attempt to disassemble or modify the machine. There are no user serviceable parts
	inside the machine.
	The machine contains high-voltage components. Never attempt any maintenance
	procedure not described in this guide.
Working around the	Do not use highly flammable sprays near the machine.
machine	This could cause a fire or electric shock if the spray comes into contact with electrical
	components inside the machine.

4 Introduction

Caution

You may cause injury or damage the machine if you ignore any of these safety precautions.

Choosing a location	Do not install the machine in a location that is unstable or subject to excessive vibration.
	Do not install the machine in locations that are very humid or dusty, in direct sunlight,
	outdoors, or close to a heating source.
	To avoid the risk of fire or electric shocks, install the machine in a location with an ambient
	temperature range of 41°F to 95°F (5°C to 35°C) and humidity of 10% to 90%
	(condensation free).
	Do not place the machine on a thick rug or carpet.
	Do not place the machine with its back attached to the wall.
Power supply	Ensure that the area around the power outlet is kept clear at all times so you can easily
	unplug the power cord if necessary.
	Never remove the plug by pulling on the cord.
	Do not use an extension lead/cord.
Working around the	Never put your hands or fingers in the machine while it is printing.
machine	Do not place any object on the machine.
	Do not place metal objects (paper clips, staples, etc.) or containers of flammable solvents
	(alcohol, thinners, etc.) on top of the machine.
	If any foreign object (metal or liquid) fall into the machine, unplug the power cord and call
	for service.
	Do not transport or store the machine on a slant, vertically or upside-down, as the ink may
	leak and damage the machine.
FINE Cartridge (Ink	Keep FINE Cartridges (Ink Cartridges) out of the reach of children.
Cartridge)	In case ink is accidentally licked or swallowed, rinse out mouth or give one or two glasses of
	water to drink.
	If irritation or discomfort occurs, obtain medical advice immediately.
	In case ink gets in contact with eyes, rinse with water immediately.
	In case ink gets in contact with skin, wash with soap and water immediately.
	If irritation to eyes or skin persists, obtain medical advice immediately.
	Never touch the electrical contacts on a FINE Cartridge (Ink Cartridge) after printing. The
	metal parts may be very hot and could cause burns.
	Do not throw FINE Cartridges (Ink Cartridges) into fire.

Legal Limitations

It may be unlawful to make copies of, scan, print, or use reproductions of the following documents. The list provided is non-exhaustive. When in doubt, check with a legal representative in your jurisdiction.

zPaper money

zMoney orders

zCertificates of deposit

zPostage stamps (canceled or uncanceled)

zIdentifying badges or insignias

zSelective service or draft papers

zChecks or drafts issued by governmental agencies

zMotor vehicle licenses and certificates of title

zTraveler’s checks

zFood stamps

zPassports

zImmigration papers

zInternal revenue stamps (canceled or uncanceled)

zBonds or other certificates of indebtedness

zStock certificates

zCopyrighted works/works of art without permission of copyright owner

Introduction 5

How to Use the Documentation Provided

Setup Sheet

Be sure to read this sheet first.

This sheet includes instructions for setting up your machine and getting it ready for use.

User’s Guide (This guide)

Read this guide when starting to use the machine.

After following instructions in your setup sheet, we recommend you read this guide to familiarize yourself with the basic operation of some of the main functions that can be performed on your machine.

On-screen Manual

Read this guide when printing from your computer.

Please refer to the On-screen Manual for full instructions on printing a document from your computer, and printer driver setting. This manual can be installed from the Setup CD-ROM.

Preparing the Machine

Be sure to read your setup sheet first for setting up your machine and getting it ready for use.

Unpack the machine

Please confirm the included items against the illustration printed on the lid of the packing box.

Important

A USB cable is necessary to connect the machine with your computer.

1 Connect the telephone line and the power cord.

Be sure to use the bundled telephone line cable.

If you connect the telephone line, see your setup sheet.

Remove the Telephone connector protective tape to connect the external device.

Important

Be sure to remove the tapes and protective material before you turn on the machine.

Note

The tape or the protective material position is subject to change.

2 Turn on the machine.

Note

If an unintended language is displayed on the LCD, press [Stop/Reset], then change it into your desired language. See “Selecting the Language for the LCD” on page 8.

6 Introduction

3 Prepare the FINE Cartridge.

Caution

zDo not touch internal parts other than the Holder.

zDo not drop or shake FINE Cartridge as this may cause the ink to leak out and stain your clothes and hands.

Important

zDo not touch the electrical contacts or Print Head Nozzles on a FINE Cartridge. The machine may not print out properly if you touch it.

zDo not reattach the protective tape once it has been removed.

zHandle the removed protective tape carefully to avoid getting your hands dirty or staining surrounding work area.

4 Install the FINE Cartridge.

Important

zMake sure that the FINE Cartridge is installed in the correct position. The machine cannot be used unless the FINE Cartridge is installed.

zIf the Cover is left open for more than 10 minutes, the Holder moves to the right side. Close and reopen the Cover to return the Holder to the left.

zOnce you have installed the FINE Cartridge, <CART. RETURN> is displayed on the LCD. Wait until the standby screen is displayed before proceeding. It takes about one to two minutes.

Note

zThe machine may make some operating noises when preparing to print. This is normal operation.

zAn error message will be displayed on the LCD if a FINE Cartridge is not installed properly. Open the Cover and make sure that position of the FINE Cartridge is appropriate.

Select the receive mode according to your needs. See “Different ways to receive a document” on page 33.

zReceiving both documents and telephone calls automatically: <Fax/Tel Mode>/<DRPD>

zReceiving documents manually: <MANUAL MODE>

zReceiving documents with an answering machine: <ANS.MACHINE MODE>

zReceiving documents automatically and disconnects telephone calls: <FAX ONLY MODE>

Note

To use a fax, you need to set the telephone line type setting properly on the machine. For details on how to confirm and change this setting, see “Setting the Telephone Line Type” on page 14.

If you are unsure of your telephone line type, contact your telephone company.

Introduction 7

Selecting the Language for the LCD

If an unintended language is displayed on the LCD, change it into your desired language following the procedure below.

1

2

3

4

Press [Menu].

Press [}] once, then press [Start/Copy]. Press [}] five times, then press [Start/Copy].

Press [}] twice, then press [Start/Copy].

The currently selected language name is displayed in the language itself.

5 Press [}] once, then press [Start/Copy].

Each time you press [}], the display cycles through:

<ENGLISH>, <GERMAN>, <FRENCH>, <ITALIAN>, <SPANISH>, <DUTCH>, <PORTUGUESE>, <NORWEGIAN>, <SWEDISH>, <DANISH>, <FINNISH>, <RUSSIAN>, <CZECH>, <HUNGARIAN>, <POLISH>, <SLOVENE>, and <CHINESE>.

6 If your desired language is displayed, press [Stop/Reset].

Setting ends and the fax returns to standby mode.

If your desired language is not displayed, press [{] once, press [Start/Copy], then repeat from step 5 again.

8 Introduction

Installing the Printer Driver

Important

The machine is not compatible with Macintosh computers.

Notes on the Installation Process

zQuit all running applications before installation.

zLog into a user account with the administrator privilege.

zDo not switch users during the installation process.

zIf the Found New Hardware or Found New Hardware Wizard screen appears automatically, remove the USB cable connected to your computer. (In Windows XP and Windows 2000, remove the USB cable connected to your computer and click Cancel to quit the screen.) Then turn off the machine and start the installation process again. For details on the installation process, refer to your setup sheet.

zIf installation does not start automatically when the Setup CD-ROM is inserted into your computer’s disc drive, click Start then Computer. (In Windows

XP, click Start then My Computer. In Windows 2000, double-click the My Computer icon on the desktop.) And double-click the CD-ROM icon on the displayed window. If the contents of the CD-ROM are displayed, double-click MSETUP4.EXE.

zIf the AutoPlay screen appears, click Run Msetup4.exe. In Windows XP and Windows 2000, this screen will not appear.

zIf the User Account Control screen appears, click Continue. In Windows XP and Windows 2000, this screen will not appear.

zThere are two ways of installing the printer driver and On-screen Manual:

Easy Install: the items included on the Setup CD-ROM are installed automatically Custom Install: you can select particular items to install

zA message asking for your confirmation to restart your computer may appear during the installation process. If this message is displayed, follow the on-screen instructions and click OK. The installation resumes from where it left off when your computer has been restarted. While restarting, do not remove the Setup CD-ROM.

zIf the connection is not recognized, refer to “Cannot Install the Printer Driver” on page 67.

zWe would appreciate it if you would take part in the Extended Survey Program regarding the use of Canon printers. If Do not agree is clicked, the Extended Survey Program will not be installed but you can use the machine normally.

zRemove the Setup CD-ROM after installation is completed, then keep it in a safe place in case you need to reinstall the printer driver.

Notes on the Print Head Alignment

zIf the straight line is misaligned or print quality is not satisfactory after installing the printer driver, you may need to align the Print Head. Refer to “Aligning the FINE Cartridge” on page 55.

Introduction 9

Before Using Your Machine

Main Components and Their Functions

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(11)

(12)

(10)

(13)

(14)

(15)

(1)	Document Cover	(11) External Device Jack
(2)	Paper Support	(12) Telephone Line Jack
(3)	Rear Tray	(13) USB Port
(4)	ADF	(14) Handset Jack
(5)	Document Guide	(15) Power Cord Connector

(6)Paper Guide

(7)Handset

(8)Operation Panel

(9)Cover

(10)Holder

10	Before Using Your Machine

Operation Panel

(1)		(2)		(3)		(4)(5) (6) (7)(8)										(9)

	(10)	(11)	(12) (13)	(14) (15)(16)(17)(18)		(19)
(1)	[Maintenance] (see page 50)			(10) One-Touch Speed Dialing button
(2)	[ON] (see page 12)				(see page 18)
				(11)	[Pause] (see page 28)
(3)	[Receive Mode/Resolution] (see
	page 23, page 25, page 34)			(12)	[Space] (see page 13)
(4)	[Menu] (see page 14)			(13)	[Clear] (see page 14)
(5)	Ink Lamp (see page 50)			(14)	[Hook] (see page 24)
(6)	[Caller History] (see page 28)			(15)	[Start/Copy]
(7)	LCD (Liquid Crystal Display)			(16)	[Directory] (see page 27)
(8)	[Coded] (see page 19)			(17)	[Stop/Reset]
(9)	[Redial] (see page 29)			(18) Tone (see page 13, page 28)
				(19) Numeric buttons (see page 13)

Before Using Your Machine

11

Turning the Machine ON and OFF

Turn on the machine before using.

Turning on the Machine

Before turning on the machine, confirm that the FINE Cartridge is set into place.

Note

If preparatory operations are not yet finished, follow your setup sheet to complete them.

1 To turn on the machine, press [ON].

[ON] flashes green for a while, and then turns on.

Note

zIf an error message is displayed on the LCD, see “LCD Messages” on page 73.

zWhen the machine is left inactive for more than 4 minutes 30 seconds, the LCD goes off automatically and the machine enters the power saver mode. Press any button on the Operation Panel except for [ON] to restore the display.

Turning off the Machine

1To turn off the machine, press [ON].

The machine is off after <SHUTTING DOWN...> is displayed on the LCD.

Important

zAlways turn off the machine before disconnecting the power cord. This ensures the FINE Cartridge is covered to prevent it from drying out.

zIf the machine is not used for an extended period of time, we recommend making copies or performing FINE Cartridge cleaning about once every month to prevent degradation of the FINE Cartridge.

zThe FINE Cartridge has many nozzles in order to produce high-definition prints. In the same way that the tip of a felt-tip or marker pen will naturally dry out over time and become unusable even with the cap in place, the nozzles might become clogged. Periodically printing or performing FINE Cartridge cleaning can help to prevent this kind of clogging.

zIf you change to another telephone line, turn off the machine before unplugging the telephone line cable.

Note

The power cannot be turned off with [ON] while the machine is operating.

12	Before Using Your Machine

Guidelines for Entering Numbers, Letters, and Symbols

When you come to a step that requires you to enter a name or number, see the table below to determine which numeric button to press for the letter you want.

Button	Uppercase Letter	Lowercase Letter	Number Mode
	Mode (:A)	Mode (:a)	(:1)
1
ABC
2
DEF
3
GHI
4
JKL
5
MNO
6
PQRS
7
TUV
8
WXYZ
9
0
#
	Uppercase letter	Lowercase letter	Number mode
	mode (:A)	mode (:a)	(:1)

Note

After 120 seconds of no operation panel input, the fax returns to standby mode and any unregistered changes are lost.

z Entering Numbers, Letters, and Symbols

1 Press [] to switch between the letter and number mode.

_

:A

2 Use the numeric buttons to enter characters.

z Press repeatedly until the character you want appears.

C

:A

zTo enter a character that is under the same button as the previous entry:

(1)Press []], then press the same numeric button.

zTo enter a space:

(1)Press []] or press [Space].

Before Using Your Machine

13

zTo delete a character:

(1)Use [[] or []] to move the cursor under the incorrect letter. Then press [Space].

zTo delete an entire entry:

(1)Press [Clear].

3 Continue entering other letters or numbers using the numeric buttons.

4 When you have finished entering characters, press [Start/Copy] to register the entry.

Setting the Telephone Line Type

Before using your fax, make sure it is set for the telephone line type of your telephone system. If you are unsure of your telephone line type, check with your local telephone company.

1 Press [Menu].

2 Use [{] or [}] to select <DATA REGSTRATION>, then press [Start/Copy] twice. The LCD displays <DATE & TIME>.

3 Use [{] or [}] to select <TEL LINE TYPE>, then press [Start/Copy]. The LCD displays <TOUCH TONE>.

4 Use [{] or [}] to select the telephone line type, then press [Start/Copy].

You can select <TOUCH TONE> or <ROTARY PULSE>.

5 Press [Stop/Reset].

Setting ends and the fax returns to standby mode.

14	Before Using Your Machine

Registering Sender Information

You can register sender information (Transmit Terminal Identification (TTI)) in your machine so that your name, your fax/telephone number, and the date and time of transmission are printed in small type at the top of each page to be received. Thus, whenever you send a fax from this machine, the recipient receiving the fax knows who sent it, and when it was sent.

Below is an example of how your sender information would print on a fax sent from your machine:

01/25/200963 15:33

FAX [phone]

YOUR NAME DESTINATION ID

001

(A)

THE SLEREXE COMPANY LIMITED

(B)

SAPORS LANE•BOOLE•DORSET•BH25 8ER

TELEPHONE BOOLE (945 13) 51617 – FAX [phone]

Our Ref. 350/PJC/EAC

(C)

(D)

(E)

(A)Date and time of transmission

(B)Your fax/telephone number

You can select <FAX> or <TEL> to be displayed in front of the number. See <FAX/TEL No. MARK> on page 45.

(C)Your name

(D)Displays the name of the destination when sending from one-touch or coded speed dialing.

(E)Page number

Entering the Date and Time

1

2

Press [Menu].

Use [{] or [}] to select <DATA REGSTRATION>, then press [Start/Copy] three times.

01/25/2009 13:30

3 Use the numeric buttons to enter the date and time (in 24-hour format), then press [Start/Copy].

zPrecede single digits with a zero.

zEnter only the last two digits of the year.

4 Press [Stop/Reset].

Registration ends and the fax returns to standby mode.

Before Using Your Machine

15

Registering Your Fax/Telephone Number and Name

This information appears at the top of each document you send.

1

2

3

4

Press [Menu].

Use [{] or [}] to scroll through the menus and select <DATA REGSTRATION>, then press [Start/Copy] twice. The LCD displays <DATE & TIME>.

Use [{] or [}] to select <UNIT TELEPHONE #>, then press [Start/Copy].

Enter your fax number (up to 20 digits) using the numeric buttons, then press [Start/ Copy] twice (see page 13).

You can enter a space to make your number easier to read.

TEL=

123 xxxx

5 Enter your name (up to 24 letters) using the numeric buttons, then press [Start/ Copy] (see page 13).

CANON :A

6 Press [Stop/Reset].

Registration ends and the fax returns to standby mode.

16	Before Using Your Machine

Setting Daylight Saving Time (Summer Time)

Some countries/regions adopt the daylight saving time (summer time) system that shifts the clock time forward or back at certain periods of the year.

You can set your machine to automatically change the time by registering the day and time that daylight saving time (summer time) begins and ends.

1

2

3

4

Press [Menu].

Use [{] or [}] to select <DATA REGSTRATION>, then press [Start/Copy].

Use [{] or [}] to select <SYSTEM SETTINGS>, then press [Start/Copy].

Use [{] or [}] to select <DAYLGHT SAV TIME>, then press [Start/Copy]. The LCD displays <ON>.

5

6

Use [{] or [}] to select <ON> or <OFF>, then press [Start/Copy].

If you cancel by selecting <OFF> in step 5, press [Stop/Reset] to return to standby mode.

If you select <ON> in step 5, use [{] or [}] to select <START DATE/TIME>, then press [Start/Copy] twice. The LCD displays <MARCH>.

7 Use [{] or [}] to select the month in which the summer time starts, then press [Start/Copy] twice. The LCD displays <SECOND WEEK>.

8 Use [{] or [}] to select the week in which the summer time starts, then press [Start/Copy] twice. The LCD displays <SUNDAY>.

9 Use [{] or [}] to select the day in which the summer time starts, then press [Start/ Copy] twice.

TIME 02:00

10 Use the numeric buttons to enter the time at which the summer time will take effect, then press [Start/Copy]. The LCD displays <END DATE/TIME>.

11 Use [{] or [}] to select <END DATE/TIME>, then press [Start/Copy] twice. The LCD displays <NOVEMBER>.

12 Repeat steps 7 to 9 to set the month, week, the day of the week, and time when the summer time ends.

13 Press [Stop/Reset].

Setting ends and the fax returns to standby mode.

Before Using Your Machine

17

Registering One-touch Speed Dialing Numbers and

Names

One-touch speed dialing allows you to dial a number by pressing a single button. Before you can use one-touch speed dialing, you must register the receiving number with your fax.

You can also register the name of the party; the name appears on the printout of the ONE-TOUCH SPEED DIAL TELEPHONE NO. LIST.

Note

It is recommended to print out a copy of the ONE-TOUCH SPEED DIAL TELEPHONE NO. LIST and keep it for reference.

See “Activity Reports” on page 48 for details on printing the list.

1

2

Press [Menu].

Use [{] or [}] to select <TEL REGISTRATION>, then press [Start/Copy]. The LCD displays <1-TOUCH SPD DIAL>.

3

4

Press [Start/Copy]. The LCD displays <01=>.

Use [{] or [}] to select the number of the one-touch speed dialing button (01-09) under which you want to register the number, then press [Start/Copy] twice.

If a number is already registered under this one-touch speed dialing button, the number is displayed on the LCD.

5 Enter the party’s number (up to 40 digits) using the numeric buttons, then press [Start/Copy] twice.

TEL=250xxx_

6 Enter the party’s name (up to 16 letters) using the numeric buttons, then press [Start/Copy] to register the name (see page 13).

CANON :A

Note

To delete the name and number registered under the one-touch speed dialing button, press [Clear] and [Start/Copy] after you perform steps 1 to 4.

7 To assign additional one-touch speed dialing numbers, repeat from step 4. To finish, press [Stop/Reset].

18	Before Using Your Machine

Registering Coded Speed Dialing Numbers and

Names

Use coded speed dialing to dial a fax number at the press of three buttons. A fax/telephone number can be registered under each two-digit speed dialing code and you can register up to 60 locations. You can also register the name of the party the name appears on the printout of the CODED SPEED DIAL TELEPHONE NO. LIST.

Note

It is recommended to print out a copy of the CODED SPEED DIAL TELEPHONE NO. LIST and keep it for reference.

See “Activity Reports” on page 48 for details on printing the list.

1 Press [Menu].

2 Use [{] or [}] to select <TEL REGISTRATION>, then press [Start/Copy]. The LCD displays <1-TOUCH SPD DIAL>.

3 Use [{] or [}] to select <CODED SPEED DIAL>, then press [Start/Copy]. The LCD displays <00=>.

4 Use [{] or [}] to select the two-digit code (00-59) under which you want to register the number, then press [Start/Copy] twice.

If a number is already registered under this coded speed dialing code, the number is displayed on the LCD.

5 Enter the party’s number and name the same way you registered them for onetouch speed dialing.

See steps 5 to 6, “Registering One-touch Speed Dialing Numbers and Names” on page 18.

TEL=250xxx_

6 To assign additional coded speed dialing numbers, repeat from step 4. To finish, press [Stop/Reset].

Note

To delete the name and number registered under the coded speed dialing code, press [Clear] and [Start/Copy] after you perform steps 1 to 4.

Before Using Your Machine

19

Document Requirements

Types of Document You Can Scan

z Scanned Area

z Size

The actual area scanned by the fax is

You can load documents larger than 4.2 in.

shown below.

(105 mm) wide and 4.2 in. (105 mm) long.

The maximum size of document that can be

loaded is 8.5 in. (216 mm) wide by 15.8 in.

(400 mm) long.

Min. 4.2 in.

(105 mm)

0.12 ±0.12 in.

Min. 4.2 in.

(3.0 ±3.0 mm)

(105 mm)

LTR/LGL

Max. 15.8 in. (400 mm)

							0.08 ±0.08 in.
							(2.0 ±2.0 mm)
								Max. 8.5 in. (216 mm)
0.08			±0.14 in.	0.08		±0.14 in.
(2.0 ±3.5 mm)				(2.0 ±3.5 mm)

Problem Documents

zTo prevent document jams in the ADF, do not attempt to load the following types of documents into the fax:

- Wrinkled or creased paper		- Curled or rolled paper
-	Torn paper	- Carbon paper or carbon-backed paper
- Coated paper or glossy paper		-	Onion skin or thin paper
-	Thick paper	-	Envelopes

zRemove all staples, paper clips, etc. before loading the document into the ADF.

zMake sure any glue, ink, or correction fluid on the paper is completely dry before loading the document into the ADF.

zMake a photocopy of any document that will not feed into the fax so that you can then load the copy into the ADF.

20	Before Using Your Machine

Paper Requirements

Your fax supports A4-, letter-, and legal-size paper in portrait orientation. You can use regular copier paper, cotton bond paper, or typical letterhead. Your fax does not require special ink jet paper. Always use paper without curls, folds, staples, or damaged edges. Look at the label on the package to see if the paper has a preferred side for printing.

Note

Be sure to test paper before purchasing large quantities.

Printable Area

The shaded area below shows the printable area of letterand legal-size paper. Be sure to print within this area.

0.2 in. (5 mm)

FEED

DIRECTION

LTR/LGL

					0.12 ±0.06 in.
					(3.0 ±1.5 mm)
0.25 ±0.06 in.
			0.25 in. ~
(6.4 ±1.5 mm)			(6.4 mm~)

Before Using Your Machine

21

Loading Documents and Paper

1 Open the Document Cover (1) and extend the	(2)
Paper Support (2) to support the paper.	(1)

(1)

(2)

2 Squeeze, then slide the Paper Guide to the left.

3 Insert the stack face up into the Rear Tray (1), and align the right edge of the stack with the right side of the Rear Tray. Then slide the Paper Guide (2) snugly against the left edge of the stack.

	z Do not load higher than the paper limit mark ( ).	(2)	(1)
	z Be careful not to press the Paper Guide strongly
	against the stack, or the paper will not be fed
	properly.

4 Gently insert the top of the document face up into the ADF until you hear a beep, adjust the Document Guide to the width of the document.

z To avoid feeding problems, make sure the document meets the document requirements (see page 20).

Note

zFor a multipage document, the pages are fed one by one from the top of the stack.

zWait until all pages of your document have been scanned before starting a new job.

zMake sure you follow the procedure to load documents into the ADF. If the document is not loaded into the ADF correctly, it may not be fed into the fax properly; resulting in a jam, or in pages not being sent.

zIf you want to send a document with more than 20 A4and letter-size (10 legal-size) pages, divide the document into sections and send each section in a separate transmission.

zFor multipage documents, tap the stack on a flat surface to even the edges before loading.

22	Before Using Your Machine

Copying

Making Copies

One of the convenient features of the fax is its ability to make high quality copies. You can make up to 99 copies of one document at a time.

If you make copies of multiple documents at a time, the number of pages the fax can scan into memory is as follows:

z <COPY STANDARD>/<COPY FINE>/<COPY DRAFT> = 10 pages

Note

zThe number of pages the fax can scan into memory is not affected by the scanning resolutions (see page 25).

z<COPY STANDARD> and <COPY FINE> result in the same resolution when making copies.

zIf <MEMORY FULL> appears on the LCD when making multiple copies, see “Copying Problems” on page 65.

zIf paper jams, see “Troubleshooting” on page 60.

1Load the document face up into the ADF.

See “Loading Documents and Paper” on page 22.

2Press [Start/Copy]. The LCD displays <COPY PAGE 01>.

3Press [Receive Mode/Resolution].

You can select <COPY STANDARD>, <COPY FINE>, or <COPY DRAFT>.

4Enter the number of copies (up to 99) using the numeric buttons, then press [Start/ Copy].

To make a correction to the number of copies, press [Clear] and re-enter the number.

To stop copying anytime, press [Stop/Reset]. If the document does not eject, press [Start/ Copy] for a few seconds, then the fax will feed out the document. See “Jams in the ADF” on page 60.

Copying 23

Sending Faxes

Sending Documents

Before you send a document, see “Document Requirements” on page 20, and “Loading Documents and Paper” on page 22.

Note

zIf paper jams, see “Troubleshooting” on page 60.

zYou can send up to 20 A4and letter-size (10 legal-size) pages at a time (based on the Canon FAX Standard Chart No.1, standard resolution). You cannot add pages while the fax is sending.

zThe fax stores the document temporally in memory when sending a document, however, when memory is full, it will send the document as it scans the document without storing document in memory.

Direct Sending

1Load the document face up into the ADF.

See “Loading Documents and Paper” on page 22.

You can set the scanning resolution and contrast (see page 25).

2Dial the receiving party’s fax number.

Use one of the dialing methods described in this chapter.

TEL= 3456xxxx

3 Press [Start/Copy].

The fax begins sending.

Note

zIf an error occurs during sending, the fax beeps intermittently for a few seconds and an error message appears on the LCD. If this happens, correct the problem and then press [Stop/Reset], then try sending the document again. See “LCD Messages” on page 73.

zThe fax automatically redials if the receiving party does not answer or if the line is busy. (You can specify the number of times it redials; see <AUTO REDIAL> on page 46.)

Manual Sending

If you would like to first speak with the person you are sending the document to, use manual sending.

1 Load the document face up into the ADF.

See “Loading Documents and Paper” on page 22.

You can set the scanning resolution and contrast (see page 25).

2 Pick up the Handset or press [Hook] and dial the receiving party’s fax number.

Use one of the dialing methods described in this chapter.

TEL= 3456xxxx

24	Sending Faxes

3 If a person answers, converse normally, then ask them to press the start button on their fax. Press [Start/Copy] and hang up.

If you hear a high pitch tone, press [Start/Copy] and hang up.

Note

z If you pressed [Hook] in step 2, you need to pick up the Handset when a person answers the phone.

z The fax will beep if the Handset is not hang up properly. Make sure the Handset is seated properly in its cradle. If you do not want the fax to beep, disable the <OFFHOOK ALARM> setting (see page 45).

z If an error occurs during sending, the fax beeps intermittently for a few seconds and an error message appears on the LCD. If this happens, correct the problem then try sending the document again. See “LCD Messages” on page 73.

Canceling Sending

1 Press [Stop/Reset].

Note

zWhen you cancel sending, you may need to press and hold [Start/Copy] for a few seconds to feed out the document.

zYou can set whether or not the fax prints the TX REPORT (see page 45).

Adjusting the Quality of Your Documents

z Setting the Scanning Resolution

Resolution is a measure of the fineness or clarity of a printout. Low resolutions may cause text and graphics to have a jagged appearance, while higher resolutions provide smoother curves and lines, crisp text and graphics, and a better match to traditional typeface designs.

Note

Using a higher resolution will increase the output quality, but will slow down the scanning speed.

1 Load the document face up into the ADF.

See “Loading Documents and Paper” on page 22.

2 Press [Receive Mode/Resolution] to select the resolution.

You can select <FAX STANDARD>, <FAX FINE> or <FAX PHOTO>.

Note

You cannot change the resolution setting while the machine is sending a fax or after it starts scanning.

z Setting the Scanning Contrast

Contrast is the difference in brightness between the lightest and darkest parts of a printed document. You can adjust the contrast your fax uses to send or copy documents, according to how light or dark your document is.

1 Press [Menu].

2 Use [{] or [}] to select <DATA REGSTRATION>, then press [Start/Copy] twice. The LCD displays <DATE & TIME>.

Sending Faxes

25