BT Fax, PaperJet 300, PC Scanner User Manual

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BT Fax, PaperJet 300, PC Scanner User Manual

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

YOU

MUST

 

TO

 

SERVICE 300

 

 

WORK’S

INFORMATION

SUBSCRIBE

 

 

 

 

 

NET

 

 

 

PAPERJET

YOUR

DISPLAY

 

 

 

 

 

CALL

 

 

 

 

 

BT

 

 

CALLER YOUR

 

 

 

 

 

DISPLAY

 

 

 

BEFORE

 

 

 

 

 

WILL

 

 

 

 

 

 

This product is intended to be connected to analogue networks and private switching systems in the United Kingdom.

This product has not been designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services.

PaperJet 300

Multifunctional 6 in 1 Phone, Fax,

User

Guide

Copier, PC Scanner, PC Faxing and Colour Printer

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

Please open this page for an ‘at a glance’ guide to your PaperJet 300

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

Please open this page for a ‘further at a glance’ guide to your PaperJet 300

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

At a glance

Plain paper tray

Document feeder tray

Holds documents to be faxed or copied.

Document guides

 

ory

 

FaxinMem

 

Alarm

 

Control panel

e

R/Access

Mod

t

 

PrinterRese

Redial/P

 

 

Start

 

Monitor

Stop

Copy

Document exit

For your original documents.

Paper exit

For received faxes or copies.

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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

11

10

9

 

 

 

Alarm

1

2

3

 

 

4

 

 

 

Mode

 

 

Printer Reset

 

R/Access

 

12

Redial/P

13

14

Monitor

 

Stop

15

16

17

2

1. Start/Copy

Press to start sending a fax or for manual fax reception. Press to copy a document.

2. Resolution

Selects scanner resolution.

3. Enter

Press to confirm selections.

4. Function

Used when selecting programming functions.

5.Keypad

6.

Scroll through names and numbers stored in the directory and Calls list. When entering names, switches between upper and lower case letters and numbers.

7. Directory

Lets you search for an entry by initial letter or by scrolling.

8. One Touch Memory Buttons

For storing names and numbers to be dialled.

9. Fax in memory

Lights up when a fax is received into the memory.

10. LCD Display

Shows date, time and operation instructions.

A4 81 2

 

 

 

 

 

 

 

 

 

 

19

 

 

 

 

 

 

Faxin Memory

 

 

 

8

 

 

 

 

 

 

 

 

 

 

 

 

5

6

7

8

9

0

 

18

 

 

 

 

DELETE

 

 

 

 

 

 

 

 

 

ABC

DEF

7

 

 

 

 

 

 

GHI

 

JKI.

MNO

6

 

 

 

 

t

 

 

 

 

 

 

 

 

 

 

Func ion

 

 

 

 

 

 

 

t

io

n

 

E

PORS

 

TUV

WXYZ

 

 

 

 

n

 

 

 

 

 

 

t

 

 

o

l u

 

 

 

r

 

 

 

 

 

 

 

 

 

 

e

 

 

 

 

5

s

 

 

 

 

 

 

 

 

 

e

 

 

 

 

 

 

 

 

 

R

 

 

 

Start

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Copy

1

3

4

11. Alarm

Lights up when an error occurs.

12. Printer Reset

Press to cancel a print error message.

13. Mode

Sets the reception mode.

14. R/Access

For use when connected to a switchboard and for some exchange line features.

15. Redial/Pause

Press to redial the last number.

Inserts a pause when dialling or storing a number.

16. Stop

Stops sending or receiving a fax and copying. Used to cancel programming operations.

17. Monitor

Lets you hear the progress of a call without lifting the handset.

18. Delete

Used to delete characters when entering/editing names and numbers.

19. Memory buttons 5 and 6

Moves the cursor left and right when entering/editing names and numbers. Also used to display calls data in the directory.

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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

Left side view

Ringer volume

Off, Medium, High.

Monitor volume

Handset cord socket

Adjusts the speaker volume between Low, Medium and High when handsfree dialling or monitoring a call.

Back view

Parallel printer socket

Mains power cable

Telephone line cord socket

4

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

Inner view

Ink cartridge cover

Paper sensor

Spare cartridge holder

Document feed roller 1

Green release lever

Document feed roller 2

5

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

Key features

lower cost call charges. Quality ink jet printing of received faxes onto plain paper.

As a plain paper photocopier, the PaperJet 300 lets you make up to 99 copies of an original document up to 20 pages long.

Automatic redial

If a fax fails to get through (e.g. the line is busy) PaperJet 300 will make up to two automatic redial attempts every three minutes.

Memory

If the paper or ink cartridge runs out, incoming faxes can be received into the memory to be printed when you add paper.

Connects to a PC for faxing and printing

Send faxes direct from your computer screen and display received faxes on-screen with the option to print if desired. Easy change cartridges let you print from a PC in mono or colour.

One Touch buttons and Directory memory

Store your 10 most frequently used numbers for dialling at the touch of a single button. The Directory also holds up to 50 names and numbers making dialling easier and quicker.

6

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

In this guide

At a glance

2

Connecting to a PC

34

Key features

6

PC software

34

Opening the printer driver

35

 

 

Introduction

8

Fax software

36

Unpacking your PaperJet 300

8

Faxing and scanning

36

Switching between mono and

 

For your records

8

 

Colour cartridges

37

 

 

Safety information

9

Additional features

39

General

Environmental

Cleaning

Customer Helpline

Setting up

Using your PaperJet 300

Entering names and numbers One Touch memories Directory

Sending faxes Receiving faxes Delayed faxing Broadcast faxing Polling reception Voice request Using the phone

Connecting an answering machine Making copies

Caller Display

9

Reports and lists

39

9

Printing activity reports

39

9

Delayed fax report

40

9

Broadcast fax report

40

 

10

Optional settings

41

Connecting to a switchboard

46

 

16

Help

47

16

Error codes

49

17

Document jam

50

18

Paper jam

50

21

Replacing the ink cartridge

51

24

Aligning the print cartridge

53

26

Wiping the print nozzles and contacts

55

27

Cleaning

56

28

General information

57

28

29

Guarantee

57

30

Helpline

57

31

Technical information

58

32

Memory capacity

60

 

Index

61

7

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

Introduction

Unpacking your PaperJet 300

If anything is missing, please contact your place of purchase immediately

PaperJet 300 fax

Handset

Plain paper tray

Black ink cartridge

PC cable

Telephone line cord with piggy back socket

PC Fax and Print software CD

For your records

Date of purchase:

Place of purchase:

Serial number:

For guarantee purposes proof of purchase is required so please keep your receipt

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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

Safety information

General

Never put foreign bodies into the fax machine. Their accidental contact with electrical parts may cause a fire or electric shocks.

If you have a problem with the machine, do not try to repair it yourself.

Environmental

Install your machine on a stable, smooth and flat surface

Do not block or cover any of the openings on the machine.

Avoid placing your PaperJet 300 in direct sunlight, beside an air conditioner or where it is dusty or damp.

Do not step on or place anything on the mains power cable.

Do not stand your fax machine on carpets or other surfaces which generate fibres, or place it in locations preventing free flow of air over its surfaces.

Do not submerge any part of your machine in water and do not use it in damp or humid conditions such as bathrooms.

Do not expose your fax machine to fire, explosive or other hazardous conditions.

There is a slight chance that your fax machine could be damaged by an electrical storm. We recommend that you unplug the power and telephone line cord for the duration of the storm.

Cleaning

Clean the cover of control panel with a damp, not wet cloth. A mild detergent can be used. To clean the document feed rollers, see page 56.

Customer Helpline

If you have any problems with your PaperJet 300 call the BT Helpline on 0845 0500 950.

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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

Setting up

1Plan the location of your PaperJet 300

Place your PaperJet 300 on a stable, flat surface. Make sure it is close enough to the telephone and mains power sockets so that cables will reach.

Remember to leave enough room at the front of the machine for documents to come out. Allow a free flow of air around the machine for ventilation.

2Fit the plain paper tray into the two slots on the PaperJet 300

3 Connect the handset

Handset connection

Plug the handset cord into the socket marked HANDSET at the side of the machine. Place the handset in the cradle.

4 Connect the telephone line cord

Plug the telephone line cord into the socket marked LINE at the back of the machine. Connect the other end to the telephone wall socket.

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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

5 Connect the mains power

Plug into the mains power and switch on. Your PaperJet 300 displays:

ALARM

FAX IN MEMORY

8 Load paper

The plain paper sheet feeder can hold up to 50 sheets of 80gsm paper.

NOTE

Your PaperJet 300 is set to print on A4 paper. To print exactly to fit US Letter (216 x 279mm) and US Legal (216 x 356mm) you will need to adjust the paper setting, see ‘Optional Settings’, page 41.

Pull open the front of paper tray.

Fan the paper before loading.

Align the paper with the right hand side of the paper tray and slide in the paper until it stops. Do not force the paper into the paper tray. Your PaperJet 300 prints on the side of the paper facing you.

Pinch the tabs on the paper guide together and move to the width of the loaded paper.

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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

Close the paper tray.

Open the cartridge cover.

6 Install the ink cartridge

Your PaperJet 300 is supplied with a black cartridge. You can also install a colour cartridge for colour printing from a PC.

CAUTION

Do not touch the print head on the ink cartridge. Do not rest the print head on any surface. Do not shake the ink cartridge.

The ink cartridge carrier should have

Printer Reset automatically moved to the centre position. If it has not moved, press the Printer Reset button.

Holding it by the finger grip, peel the protective film from the print nozzles.

Avoid touching the nozzles and metal electrical contacts.

NO!

12

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

Insert the ink cartridge into the cartridge carrier with the metal contacts facing away from you.

Push the ink cartridge towards the back of the machine until it clicks into place.

Close the cartridge cover and control panel

Display shows:

ALARM

FAX IN MEMORY

Press Function to display NEW CARTRIDGE?

Press Enter.

Display shows ALIGN CARTRIDGE?

Align the new cartridge

Press Enter. Display shows PRINTING.

The alignment chart is printed.

Enter the 2-digit number beneath the straightest line, e.g 12. See page 53 for full details.

Press Enter to confirm. Screen shows the standby display with the date and time.

A full cartridge will print around 900 standard pages. See page 60.

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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

9 Set the date and time

 

10 Enter your name and fax number

 

 

 

The current date and time will be included with every fax page you send.

Press the Function button until the display shows FAX SET UP?

Press Enter.

Display shows 1: SET CLOCK?

Press Enter.

Display shows the current settings.

KEYPAD Use the keypad to enter the day, month,

MNO

GHI

NOTE

MNO

If you make a mistake, move the cursor to the position you want by pressing the and buttons, then enter the correct number.

6

NOTE

For connecting to a PC, see page 34.

Stop

5

6

0

DELETE

Your name and number will be added to every fax page you send. You can set up to 20 characters and up to 20 digits.

Press the Function button until the display shows 5: FAX SET UP?

Press Enter.

Display shows 1: SET CLOCK?

Press Function.

Display shows 2: SENDER ID?

Press Enter.

Display shows SENDER NAME?

Use the keypad to enter your name when the cursor appears.

For example to enter the name JOHN:

Press the 5 button until the display shows J

Press the 6 button until the display shows O

Press the 4 button until the display shows H

Press the 6 button until the display shows N

Press the or button to switch between capitals, lower case, letters and numbers.

Press the button twice to enter a space in a name.

Press 1 to enter & ’ ( ) , - .

Press the Stop button to cancel any instructions.

If you make a mistake entering a number or name press the and buttons to move the cursor then press the Delete button.

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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

Press Enter to confirm.

Display shows SENDER NUMBER.

Enter your fax number.

When entering a number:

Press One Touch button 8 to insert a hyphen.

Press One Touch button 9 to insert a + KEYPAD as the first digit.

Stop

NOTE

Position of your fax header.

When you send a fax, your name, fax number, date and time will be shown at the top of the page inside the text area. To change this so that the header is printed outside the text area or to switch it off, see ‘Optional Settings’, page 41.

access menu options.

repeatedly to scroll to press Enter, e.g. to ID, press Function 5

Function, then Enter.

then enter the

to the menu option you the sender ID, press

Enter, then 2,

SETTINGS menu, you have 2 digit numbers

(see pages 41 to 44). To select, you must always enter both digits. e.g., for TIMER REDIAL enter 0 and 5.

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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

Using your PaperJet 300

Entering names and numbers

You can store names and numbers in the One Touch buttons and Directory.

To cancel, press Stop.

Stop

If you do not press any button for more than a minute, the display returns to standby.

How to use the keypad to enter a name

Use the keypad enter a name:

For example to enter the name JOHN:

JKI.

MNO

GHI

MNO

6

56

0

DELETE

Press the 5 button until the display shows J

Press the 6 button until the display shows O

Press the 4 button until the display shows H

Press the 6 button until the display shows N

Press 1 to enter & ’ ( ) , - .

To move the cursor to the next space, press the button

To switch between capital letters, lower case letters and numbers, press the or button. The current setting is shown in the right hand side of the display.

If you make a mistake, press the buttons to move the cursor to the character you want to change, then press Delete and enter the correct letter.

NOTE

You will first need to program your access code, see page 46.

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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

NOTE

If you do not press any button for more than a minute, the display returns to standby.

KEYPAD

KEYPAD

Stop

To dial a One Touch entry

If sending a fax:

Load the document.

Press the One Touch button you want.

Making a phone call:

Monitor

Lift handset (or press Monitor).

Press the One Touch button you want.

entry

STORE MEMORY

MEMORY = 1?

Touch button you want to

name and :CHANGE.

edit the name.

confirm and then edit the

.

confirm. confirmation beep.

another entry by pressing memory button.

return to standby.

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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

To delete a One Touch entry

 

Directory

 

 

 

Press Function.

 

 

Display shows 1: STORE MEMORY

Press Enter.

 

 

Display shows MEMORY = 1?

 

 

Press the One Touch button you want

to cancel.

 

 

Press Enter.

 

 

Display shows the name and

:CHANGE.

Press Function.

 

 

Display shows the name and

:DELETE.

Press Enter to confirm. You hear a confirmation beep.

You can now delete another entry by pressing another One Touch memory button…

Stop

Press Stop to return to standby.

NOTE

The Caller Display memory shares the Directory memory. So we recommend that you keep 5-10 entries free in order to allow a Caller Display to give you an incoming calls list of 5-10 entries.

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