BT PaperJet 55E, Copier, Scanner User Manual

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BT PaperJet 55E, Copier, Scanner User Manual

This product is intended to be connected to analogue networks and private switching systems in the United Kingdom.

This product has not been designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services.

PaperJet 55E

User

Plain Paper Fax, Copier, Scanner,

Guide

Colour Printer and Telephone

12 Month guarantee

FOR ASSISTANCE CALL THE HELPLINE ON 0870 240 8026 quoting the model and serial number

1.In the event that the Helpline is unable to resolve a problem over the phone, the following will apply:

I.The Helpline will require the customer to provide details of where the BT PaperJet was purchased, date of purchase and method of payment.

II. If the fax was purchased within 28 days a brand new replacement BT PaperJet will be despatched by courier to the customer

III. If the product was purchased more than 28 days ago and within the guarantee period, a ‘loan’ BT PaperJet will be despatched by courier to the customer.

2.If 1 (III) applies, the original fax will be repaired free of charge subject to the conditions in clause 5. BT’s normal repair times for most faults is 14 days. If the fax is beyond economical repair we will replace it with a brand new BT PaperJet. On completion of repair the customer will be contacted and given the option of the return of the original repaired fax and free collection of the loan fax or at the customer’s choice retention of the loan fax.

3.A new or loan fax will be delivered by courier. If a Helpline call is received by 4pm we can arrange an overnight courier, but will agree a delivery time with the customer. On delivery of the new loan or repaired fax as appropriate, the customer must

promptly replace it in the box with the faulty fax or loan fax to enable the courier to return the fax to BT.

4.If the customer decides to retain the loan fax the balance of the original guarantee will transfer to this fax.

5.This guarantee does not cover the fair wear and tear or accidental damage or damage caused by improper installation. The guarantee will not apply if upon inspection it is established that unauthorised repairs or modifications have been made to the fax.

In such circumstances the Customer will be sent a condition report with a choice of either (a) paying the cost of repair of the faulty fax or (b) the carriage charges incurred in having the original fax returned unrepaired and the loan fax collected

6.The liability of BT under the terms of the guarantee is limited to the exchange of the fax or the repair and return of the original fax

7.Excluded from this guarantee are accessories, consumables, eg ink cartridge.

8.This guarantee applies to the original customer only and is not transferable.

9.This guarantee does not affect the customer’s statutory rights.

2

At a glance

Paper support

Document feeder

Holds up to 15 sheets placed face down for faxing or copying.

Telephone line socket

Handset

Control panel

Document outlet

Outlet for received faxes, copied documents and originals.

Plain paper sheet feeder

Max. capacity 80 sheets of 80gsm paper.

Paper feeder width guide

Adjust to fit the width of your paper for A4, Letter and Legal sizes.

Document feeder width guides

Adjust to fit the width

of your document for A4, Letter and Legal sizes.

Cover

Open the cover for changing the print cartridge and clearing document jams

Loudspeaker

Display screen

3

Reduction/Enlargement button. Reduces and enlarges copies to either 70% or 140%.

Resolution button. Allows you to choose text or photo resolution for copies.

Contrast button. Adjusts the contrast of documents to be copied.

Copy button. Press to start copying a document.

Error light. Indicates a problem when sending or receiving a fax.

Stop button. Stops the current operation. Returns the fax machine to standby.

Monitor button. Press to get dialling tone.

Start button. Press to send a fax. Confirms an option chosen from the menu. During a call, press to receive a fax.

Function button. Function button lets you select options from the menus.

RX Mode/Hold button. Selects reception methods for faxes. When on a phone call, press to put a caller on hold. They hear a beep.

Resolution/Volume – button. Adjust the resolution of documents to be faxed. Select next option from a menu.

Decrease loudspeaker volume

Contrast/Volume + button. Adjust the contrast of documents to be faxed. Select previous option from a menu.

Increase loudspeaker volume

Recall button. For use with switchboards and BT Select Services.

Speed Dial/Clear button. Used to speed dial a stored number. Deletes incorrect settings and characters.

Last Number/Pause button. Press once to display last number dialled. If you have a document in the document feeder it shows the last fax number, if not it shows the last telephone number called. Press again to dial the number displayed. When dialling or storing a number, press to enter a pause.

External button. Connects you to an outside line when connected to a switchboard.

4

holder

Optical scanner

Socket for PC cable connection

5

Key features

Plain paper fax

Holds up to 80 sheets of A4 paper for ink jet quality printing.

21 page memory

If you run out of ink or paper while receiving a fax the document will be stored

in the memory and automatically printed out when the new paper or ink has been added.

Copier with zoom

Make single or multiple copies of documents. Enlarge copies to 140% or

reduce to 70%

One touch and speed dial memories

10 one touch memories and 32 speed dial memories can each store a fax number,

phone number and name. Easy to display and scroll through the memories.

Mono/colour printer for PC

Print documents from your PC. Interchangeable black and colour

cartridges let you print in colour whenever required.

IMPORTANT

To print from your PC

A Bi-directional parallel printer cable is required. To print in colour, a colour ink cartridge is required. These items are not supplied with the machine and must be purchased separately.

6

In this guide

12 Month Guarantee

2

At a glance

3

Key features

6

Introduction

8

Safety information

9

Setting up

10

Using your PaperJet 55E

16

Sending faxes

16

To broadcast a document

20

Using the one-touch memories

22

Using the speed-dial memories

23

Reports and lists

25

Making and receiving phone calls

27

Copying documents

29

Additional features

30

Polling

34

Caller display

36

Connecting to a switchboard

37

Help

39

Maintenance

44

Technical information

49

Index

51

7

Introduction

Unpacking your PaperJet 55E

When you unpack you should have:

PaperJet 55E with attached mains power cable and fitted 3-pin plug.

Telephone line cord

Starter print cartridge

Handset with cord

Paper support

CD with PaperJet 55E/65E

PC software

PaperJet 55E/65E PC Printing Guide

Cartridge storage container

The following items are not included with your PaperJet 55E but are required for PC printing and printing of colour documents

Printer cable

Colour cartridge

NOTE

Using the PC print facility

Please refer to the separate PaperJet 55E/65E PC Printing Guide.

For your records

Date of purchase:

Place of purchase:

Serial number (on base of unit):

Proof of purchase is required for warranty purposes, so please keep your receipt.

8

Safety information

Do not expose to direct sunlight.

Do not stand your fax machine on carpets or other surfaces which generate fibres, or place it in locations preventing free flow of air over its surfaces.

Do not submerge any part of your fax machine in water and do not use it in damp or humid conditions such as bathrooms.

Do not expose your fax machine to fire, explosive or other hazardous conditions.

There is a slight chance that your fax machine could be damaged by an electrical storm. We recommend that you unplug the

power and telephone line cord for the duration of the storm.

9

Setting up

1 Plan the location of your PaperJet

 

3 Connect the handset

 

 

 

Place your PaperJet 55E on a stable, flat surface. Make sure it is close enough to the telephone and mains power sockets so that cables will reach.

Remember to leave enough room at the front of the machine for documents to come out. Allow a free flow of air around the machine for ventilation.

2 Fit the paper support

Fit the plastic support into the slot at the back of the machine. Ensure it clicks firmly into place.

Click into position

Plug the handset cord into the socket marked at the back of the machine.

Place the handset in the cradle.

4 Connect the telephone line cord

1

2

 

 

 

 

1Plug the telephone line cord into the socket marked LINE at the back of the machine.

2 Connect the other end to the telephone wall socket.

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5 Connect the mains power

IMPORTANT NOTE

Before connecting to the mains power remove the red tag marked “REMOVE before plugging in” by pulling in the direction of the arrow.

Plug into the mains power and switch on.

The fax will automatically carry out a short test to check the functions of its components and the following messages will appear in the display:

AUTOMATIC RX

CHECK PRINT HEAD and alternating

SET DATE/TIME

IMPORTANT

Before connecting your PaperJet 55E to your PC, complete these setting up instructions.

6 Load paper

The plain paper sheet feeder can hold up to 80 sheets of 80gsm paper.

It can accommodate A4 (210 x 297mm), US Letter (216 x 279mm), and US Legal (216 x 356mm) and weights between 70-90gsm.

Maximum Level

Place the paper in the sheet feeder. Do not force it in.

Use the paper width adjustment lever to push the paper against the left side of the feeder.

NOTE

When you need to add more paper, always slide it under the paper that’s already loaded.

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7 To set the date and time

When you connect the fax machine to the power supply, and following any interruption in the supply you will need to set the date and time as described below.

The display shows:

DATE AND TIME

The display shows:

FORMAT: DD/MM/YY

If you want to select a different format from the one displayed, press the / keys.

The display shows:

FORMAT: 24 H

If you want to select the other time format (12-hour), press the / keys.

The display shows:

DD/MM/YY HH:MM 01-01-02 00:00

/ Enter the new date and time (e.g. 26-07-02; 12:00). As each digit is entered, the cursor will move to the next one.

DD/MM/YY HH:MM 26-07-02 12:00

If you only want to change a few digits, move the cursor to them using the < > keys and overwrite them with the correct digits.

To confirm the setting. The procedure for setting the date and time is complete. The new date and time will be updated automatically and will be printed on each page sent.

To return the fax machine to stand-by mode.

NOTE

If you have selected the 12 hour clock the letter p from pm or a for am is displayed. To display the correct p or a setting press the function button when the cursor is flashing on the p or a. Press the clear button to delete entries.

NOTE

Remember that the stand-by mode is the status in which it is idle and that it is the mode from which the machine can be programmed.

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8 Install the starter print cartridge

Open the printer compartment cover.

Remove the print cartridge from its packaging. Holding it by the finger grip, peel the protective film from the print nozzles.

Avoid touching the nozzles and metal electrical contacts.

Insert the cartridge into the holder with the electrical contacts facing towards the front of the machine.

Pull the cartridge towards the front of the machine until you hear it click into position.

Close the cover.

If the display continues to show CHECK PRINT HEAD the cartridge may not be installed properly. Open the cover and check that the cartridge is correctly orientated and clicked into position.

NOTE

To replace the cartridge when it runs out of ink, follow the instructions in the Maintenance Section on page 44.

Should the message persist, you may need to clean the electrical contacts and the carriage (see ‘To clean the cartridge and nozzles’, page 46).

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9 Automatic print quality test page

Your PaperJet 55E automatically cleans the print nozzles and prints a test page.

Once printed, the display shows

CHECK PRINT OUT 1 = EXIT 0 = REPEAT

The printed sheet contains the following:

a numbered scale, to check ink flow and the electrical circuits on the print head.

a set of graphics and text to assess print quality.

Check the numbered scale for interruptions and the black areas for horizontal white lines. If none are present, the print head is installed correctly and working normally.

Press 1 if the test print is acceptable.

Or

Press 0 to repeat the test.

If there is still a problem after printing three test pages try:

changing the paper you are using, it may be too porous.

removing and re-installing the print cartridge.

cleaning the electrical contacts and print nozzles (see ‘To clean the cartridge and nozzles’, page 46).

replace the cartridge.

10 Enter your name and fax number

Your name and number will be added to every fax page you send. You can enter a maximum of 16 characters and 20 digits.

Press the Function button until the display shows INSTALLATION

Display shows TEL. LINE SET-UP

Press twice. Display shows STATION NAME

Display shows TYPE YOUR NAME

A-Z Press the buttons to enter your name up to a maximum of 16 characters, as shown below.

Press buttons to move the cursor

to the character you want or to insert a space.

Press the and # buttons to enter different symbols such as ‘&’.

Press the Clear button to delete entries.

For example to enter the name JOHN:

Press the 5 button until the display shows J.

Press >

Press the 6 button until the display shows O.

Press >

Press the 4 button until the display shows H.

Press >

Press the 6 button until the display shows N.

14

When you have finished entering your name

To confirm. Display shows PHONE NUMBER

Display shows TYPE YOUR NUMBER

/ Enter your phone number.

If you are entering your number in an international format press the button to enter a +.

11 To set the position of your fax header

Your name, fax number, date and time can be shown at the top of the page outside the text area or slightly lower down inside the text area. The default setting is for the header to be shown inside the text area. You can switch between these two positions.

Press the Function button until the display shows FAX SET-UP

Display shows DATE AND TIME

Display shows VARIOUS SETTINGS

Press until the display shows HEADER

INSIDE

Your header will be printed inside the text area.

Press to display INSIDE or OUTSIDE.

To confirm the displayed option.

To return to standby.

15

Using your PaperJet 55E

Sending faxes

What type of paper you can use

Dimensions:

 

• width

148mm – 216mm.

• length

216mm – 600mm.

Thickness:

 

60

-90gsm

max 15 sheets.

50

-140gsm

1 sheet at a time.

Do not use

Torn, crumpled and rolled paper.

Paper that is too thin

Wet or moist paper.

Carbon paper.

Correction fluid, paperclips and staples.

Inserting documents in the feeder

Gently insert documents to be faxed (up to 15 pages) face down.

Adjust the paper feeder width guides to fit.

Setting the contrast and resolution

You can choose different resolution and contrast settings to ensure the best quality when faxing or copying a document.

Setting the contrast and resolution

After inserting the document in the feeder.

Contrast

Press the Contrast button.

To select the setting you want.

NORMAL – when the original document is clearly printed.

DARK – when the original document is light.

LIGHT – when the original document is dark.

Resolution

Press the Resolution button.

To select the setting you want.

STD (standard) – when the original contains easy to read text.

FINE – when the original contains small or hard-to-read text or line diagrams.

FINE and HALF-TONES – when the original contains varying shades of grey or pictures.

NOTE

FINE and HALF-TONES settings take longer to send.

After the fax has been sent, your PaperJet always resets to normal contrast and default resolution.

16

To select the default resolution setting

Your machine is pre-set to STD resolution for faxing and copying. You can change this setting so that the resolution is automatically set to FINE.

When the machine is in standby

Press until the display shows FAX SET-UP

To display DATE AND TIME

To display VARIOUS SETTINGS

Press until the display shows TX RESOL. STD

To switch between

To confirm.

To return to standby.

To send a fax

Place document face feeder.

If necessary set the

Resolution settings.

/ Use the keypad to dial want.

Press the Start button

dialled before your fax is scanned and sent.

When the fax has been sent, the display shows TX COMPLETED to confirm a successful transmission.

NOTE

If you make a mistake when entering a number, press the < > buttons to move the cursor over the digit and enter the correct digit. To delete the whole number press the Clear button.

NOTE

All dialling is shown using 0-9 keypad. You can also use one-touch or speed dialling if they are set.

To dial and hear the progress of your fax call

Place document face down in the document feeder.

If necessary set the Contrast and

Resolution settings.

Press the Monitor button. You hear the dialling tone over the loudspeaker.

/ Use the keypad to dial the number you want.

When you hear the far end machine respond press the Start button. Your fax is scanned and sent.

When the fax has been sent, the display shows TX COMPLETED to confirm a successful transmission.

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