PaperJet 65 user guide – Edition 3 – 8.10.01
This product is intended to be connected to analogue networks and private switching systems in the United Kingdom.
This product has not been designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services.
PaperJet 65 |
User |
Plain Paper Fax, Copier, Colour Printer, |
Guide |
Telephone and Digital Answering Machine
PaperJet 65 user guide – Edition 3 – 8.10.01
Please open this page for an ‘at a glance’ guide to your PaperJet 65.
PaperJet 65 user guide – Edition 3 – 8.10.01
Please open this page for a ‘further at a glance’ guide to your PaperJet 65.
PaperJet 65 user guide – Edition 3 – 8.10.01
At a glance
Paper support
Document feeder
Holds up to 5 sheets placed face down for faxing or copying.
Telephone line socket
Mains power socket
Handset
Plain paper sheet feeder
Max. capacity 40 sheets of 80gsm paper.
Paper feeder width guide
Adjust to fit the width of your paper for A4, Letter and Legal sizes.
Document feeder width guides
Adjust to fit the width
of your document for A4, Letter and Legal sizes.
Messages
Delete
Error
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STD Play |
Half Tones |
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PaperJet 65 |
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Stop |
RX Mode |
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Function |
Resolution |
Contrast |
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Memo |
Monitor |
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Volume |
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Recall |
Speed Dial |
Last TX |
External |
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Copy |
Start |
Clear |
Pause |
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Control panel
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GHI |
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TUV
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&...
Cover
Open the cover for changing the print cartridge and clearing document jams
Document outlet |
Loudspeaker |
Display screen |
Outlet for received faxes, copied documents and originals.
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PaperJet 65 user guide – Edition 3 – 8.10.01
Messages
Delete
Error
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STD Play |
Half Tones |
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PaperJet 65 |
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Stop |
RX Mode |
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Function |
Resolution |
Contrast |
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Memo |
Monitor |
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Recall |
Speed Dial |
Last TX |
External |
/II |
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Copy |
Start |
Clear |
Pause |
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Reduction/Enlargement button. Reduces and enlarges copies to either 70% or 140%.
Resolution button. Allows you to choose text or photo resolution for copies.
Contrast button. Adjusts the contrast of documents to be copied.
Copy button. Press to start copying a document.
Error light. Indicates a problem when sending or receiving a fax.
Stop button. Stops the current operation. Returns the fax machine to standby.
Monitor button. Press to get dialling tone.
Start button. Press to send a fax. Confirms an option chosen from the menu. During a call, press to receive a fax.
Function button. Function button lets you select options from the menus.
RX Mode/Hold button. Selects reception methods for faxes. When on a phone call, press to put a caller on hold. They hear a beep.
Resolution/Volume – button. Adjust the resolution of documents to be faxed. Select next option from a menu.
Decrease loudspeaker volume
Contrast/Volume + button. Adjust the contrast of documents to be faxed. Select previous option from a menu.
Increase loudspeaker volume
Recall button.
Speed Dial/Clear button. Used to speed dial a stored number. Deletes incorrect settings and characters.
Last Number/Pause button. Press once to display last number dialled. If you have a document in the ADF it shows the last fax number, if not it shows the last telephone number called. Press again to dial the number displayed.When dialling or storing a number, press to enter a pause.
External button. Connects you to an outside line when connected to a switchboard.
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PaperJet 65 user guide – Edition 3 – 8.10.01
head holder
Optical scanner
Socket for PC cable connection
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PaperJet 65 user guide – Edition 3 – 8.10.01
Key features
Plain paper fax
Holds up to 40 sheets of A4 paper for ink jet quality printing.
21 page memory
If you run out of ink or paper while receiving a fax the document will be stored
in the memory and automatically printed out when the new paper or ink has been added.
IMPORTANT
To print from your PC
A Bi-directional parallel printer cable is required. To print in colour, a colour ink cartridge is required. These items are not supplied with the machine and must be purchased separately.
Copier with zoom
Make single or multiple copies of documents. Enlarge copies to 140% or
reduce to 70%
One touch and speed dial memories
10 one touch memories and 31 speed dial memories can each store a fax number,
phone number and name. Easy to display and scroll through the memories.
Mono/colour printer for PC
Print documents from your PC. Interchangeable black and colour
cartridges let you print in colour whenever required.
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PaperJet 65 user guide – Edition 3 – 8.10.01
In this guide
At a glance |
2 |
Introduction |
7 |
Safety information |
8 |
Setting up |
9 |
Using your PaperJet 65 |
15 |
Sending faxes |
15 |
To broadcast a document |
19 |
Using the one-touch memories |
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Using the speed-dial memories |
22 |
Reports and lists |
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Making and receiving phone calls |
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Copying documents |
28 |
Using the answering machine |
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Recording capacity |
33 |
Remote access |
36 |
Additional features |
38 |
Polling |
42 |
Caller Display |
44 |
Call Sign (Distinctive ringing) |
45 |
Connecting to a switchboard |
46 |
Help |
48 |
Maintenance |
53 |
Technical information |
58 |
Index |
60 |
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PaperJet 65 user guide – Edition 3 – 8.10.01
Introduction
Unpacking your PaperJet 65
When you unpack you should have:
PaperJet 65 with attached mains power cable and fitted 3-pin plug.
Telephone line cord
Starter print cartridge
Handset with cord
Paper support
Document holders for use with torn, thin or small pages
CD with PaperJet 55/65 PC software
PaperJet 55/65 PC Printing Guide
Cartridge storage container
items are not included with your are required for PC printing and
printing of colour documents
Printer cable
Colour cartridge
NOTE
Using the PC print facility
Please refer to the separate PaperJet 55/65 PC Printing Guide.
For your records
Date of purchase:
Place of purchase:
Serial number (on base of unit):
Proof of purchase is required for warranty purposes, so please keep your receipt.
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PaperJet 65 user guide – Edition 3 – 8.10.01
Safety information
Do not expose to direct sunlight.
Do not stand your fax machine on carpets or other surfaces which generate fibres, or place it in locations preventing free flow of air over its surfaces.
Do not submerge any part of your fax machine in water and do not use it in damp or humid conditions such as bathrooms.
Do not expose your fax machine to fire, explosive or other hazardous conditions.
There is a slight chance that your fax machine could be damaged by an electrical storm. We recommend that you unplug the
power and telephone line cord for the duration of the storm.
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PaperJet 65 user guide – Edition 3 – 8.10.01
Setting up
1 Plan the location of your PaperJet
Place your PaperJet 65 on a stable, flat surface. Make sure it is close enough to the telephone and mains power sockets so that cables will reach.
Remember to leave enough room at the front of the machine for documents to come out. Allow a free flow of air around the machine for ventilation.
3 Connect the handset
Plug the handset cord into the socket marked at the back of the machine.
Place the handset in the cradle.
2 Fit the paper support
Fit the plastic support into the slot at the back of the machine. Ensure it clicks firmly into place.
4 Connect the telephone line cord
1 |
2 |
Click into position
1 Plug the telephone line cord into the socket marked LINE at the back of the machine.
2 Connect the other end to the telephone wall socket.
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PaperJet 65 user guide – Edition 3 – 8.10.01
5 Connect the mains power |
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6 Load paper |
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Plug into the mains power and switch on. Your PaperJet 65 performs a quick self-test. The display shows:
AUTOMATIC RX
CHECK PRINT HEAD
IMPORTANT
Before connecting your PaperJet 65 to your PC, complete these setting up instructions.
The plain paper sheet feeder can hold up to 40 sheets of 80gsm paper.
It can accommodate A4 (210 x 297mm), US Letter (216 x 279mm), and US Legal (216 x 356mm) and weights between 70-90gsm.
Maximum Level
Place the paper in the sheet feeder. Do not force it in.
Use the paper width adjustment lever to push the paper against the left side of the feeder.
NOTE
When you need to add more paper, always slide it under the paper that’s already loaded.
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7If necessary, check the paper size setting
Your PaperJet 65 is preset to use standard A4 paper. If you need to use a different size you will need to change the setting as shown below.
To ensure your PaperJet is set to print on the paper size you are using, check the print format setting.
Press the Function button until the display shows FAX SET UP
Display shows DATE AND TIME
Press the Function button until the display shows PRINTER PARAMET
Display shows SIZE: A4
Press until the display shows the paper size you want.
To confirm the setting displayed.
Display shows AUTOMATIC RX
CHECK PRINT HEAD
8 Install the starter print cartridge
Open the printer compartment cover.
Remove the print cartridge from its packaging. Holding it by the finger grip, peel the protective film from the print nozzles.
Avoid touching the nozzles and metal electrical contacts.
Insert the cartridge into the holder with the electrical contacts facing towards the front of the machine.
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PaperJet 65 user guide – Edition 3 – 8.10.01
Pull the cartridge towards the front of the machine until you hear it click into position.
Close the cover.
If the display continues to show CHECK PRINT HEAD the cartridge may not be installed properly. Open the cover and check that the cartridge is correctly orientated and clicked into position.
Click into position
NOTE
To replace the cartridge when it runs out of ink, follow the instructions in the Maintenance Section on page 53.
Should the message persist, you may need to clean electrical contacts and the carriage (See ‘To clean print head’, page 56).
9 Automatic print quality test page
Your PaperJet 65 automatically cleans the print nozzles and prints a test page. Once printed, the display shows
CHECK PRINT OUT 1 = EXIT 0 = REPEAT
The printed sheet contains the following:
•a numbered scale, to check ink flow and the electrical circuits on the print head.
•a set of graphics and text to assess print quality.
Check the numbered scale for interruptions and the black areas for horizontal white lines. If none are present, the print head is installed correctly and working normally.
Press 1 if the test print is acceptable.
Or
Press 0 to repeat the test.
If there is still a problem after printing three test pages try:
•changing the paper you are using, it may be too porous.
•removing and re-installing the print cartridge.
•cleaning the electrical contacts and print nozzles (See ‘To clean the print head’, page 56).
•replace the print head.
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PaperJet 65 user guide – Edition 3 – 8.10.01
10 Set the date and time
The current date and time will be printed on every fax page you send.
Press the Function button until the display shows FAX SET UP
Display shows DATE AND TIME
Display shows FORMAT:
You can select a different the < > buttons.
Display shows FORMAT:
Press the < > buttons 24 hour clock and the
Display shows DD/MM//YY 21 06
The cursor flashes on date.
0-9
Enter the new date and enter a digit the cursor
Press the < > buttons backwards and forwards re-enter a digit.
NO
If you have selected the letter p for pm or a for
To display the correct p or a setting, press the FUNCTION button when the cursor is flashing on the p or a.
Press to confirm the new date and time.
To return to standby.
NOTE
You can stop any procedure and return your PaperJet 65 to standby at any time by pressing STOP.
If you do not press any button on your PaperJet 65 for 2 minutes it will automatically return to standby.
11 Enter your name and fax number
Your name and number will be added to every fax page you send. You can enter a maximum of 16 characters and 20 digits.
Press the Function button until the display shows INSTALLATION
Display shows TEL. LINE SET-UP
Press twice. Display shows STATION NAME
Display shows TYPE YOUR NAME
A-Z Press the buttons to enter your name up to a maximum of 16 characters.
Press the < > buttons to move the cursor to the character you want or to insert a space.
Press the and # buttons to enter different symbols such as ‘&’.
Press the Clear button to delete entries.
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PaperJet 65 user guide – Edition 3 – 8.10.01
For example to enter the name JOHN: Press the 5 button until the display shows J. Press >
Press the 6 button until the display shows O. Press >
Press the 4 button until the display shows H. Press >
Press the 6 button until the display shows N.
To set the position of your fax header
Your name, fax number, date and time can be shown at the top of the page outside the text area or slightly lower down inside the text area. The default setting is for the header to be shown inside the text area. You can switch between these two positions.
Press the Function button until the display shows FAX SET-UP
Display shows DATE AND TIME
When you have finished entering your name
To confirm. Display shows PHONE NUMBER
Display shows TYPE YOUR NUMBER
0-9 Enter your phone number.
If you are entering your number in an international format press the button to enter a +.
Display shows VARIOUS SETTINGS
Press until the display shows HEADER INSIDE
Your header will be printed inside the text area.
Press to display INSIDE or OUTSIDE.
To confirm the displayed option.
To return to standby.
NOTE
Connecting to your PC
Please follow the steps shown in the separate PaperJet 55/65 PC Printing Guide.
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PaperJet 65 user guide – Edition 3 – 8.10.01
Using your PaperJet 65
Sending faxes
What type of paper you can use
Dimensions: |
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148mm–216mm. |
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216mm–600mm. |
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Thickness: |
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60 |
–90gsm |
max 5 sheets. |
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50 |
–140gsm |
1 sheet at a time. |
• 140 |
–160gsm |
when using the document holders. |
Do not use
•Torn, crumpled and rolled paper.
•Paper that is too thin (unless in the document holder supplied).
•Wet or moist paper.
•Carbon paper.
•Correction fluid, paperclips and staples.
Inserting documents in the feeder
•Gently insert documents to be faxed (up to 5 pages) face down.
•Adjust the paper feeder width guides to fit.
Setting the contrast and resolution
You can choose different resolution and contrast settings to ensure the best quality when faxing or copying a document.
Setting the contrast and resolution
After inserting the document in the feeder.
Contrast
Press the Contrast button.
To select the setting you want.
•NORMAL – when the original document is clearly printed.
•DARK – when the original document is light.
•LIGHT – when the original document is dark.
After the fax has been sent, your PaperJet always resets to normal contrast.
Resolution
Press the Resolution button.
To select the setting you want.
•STD (standard) – when the original contains easy to read text.
•FINE – when the original contains small or hard-to-read text or line diagrams.
•FINE and HALF-TONE – when the original contains varying shades of grey or pictures.
NOTE
FINE and HALF-TONE settings take longer to send.
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PaperJet 65 user guide – Edition 3 – 8.10.01
To select the default resolution setting
Your machine is pre-set to STD resolution for faxing and copying. You can change this setting so that the resolution is automatically set to FINE.
When the machine is in standby
Press until the display shows FAX SET-UP
To display DATE AND TIME
To display VARIOUS SETTINGS
Press until the display shows TX RESOL. STD
To switch between
To confirm.
To return to standby.
To send a fax
Place document face feeder.
If necessary set the
Resolution settings.
Use the keypad to dial
0-9
want.
NOTE
If you make a mistake when entering a number, press the < > buttons to move the cursor over the digit and enter the correct digit. To delete the whole number press the Clear button.
NOTE
All dialling is shown using 0-9 keypad. You can also use one-touch or speed dialling if they are set.
To dial and hear the progress of your fax call
Place document face down in the document feeder.
If necessary set the Contrast and
Resolution settings.
Press the Monitor button. You hear the dialling tone over the loudspeaker.
0-9 Use the keypad to dial the number you want.
When you hear the far end machine respond press the Start button. Your fax is scanned and sent.
When the fax has been sent, the display shows TX COMPLETED to confirm a
Press the Start button |
successful transmission. |
dialled before your fax is scanned and sent. |
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When the fax has been sent, the display |
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shows TX COMPLETED to confirm a |
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successful transmission. |
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PaperJet 65 user guide – Edition 3 – 8.10.01
To dial using the handset
Place document face down in the document feeder.
If necessary set the Contrast and
Resolution settings.
Pick up the handset and listen via the earpiece.
0-9 Use the keypad to dial the number you want.
If the other person’s fax machine is set up for automatic reception, you hear the fax tones, press the Start button and replace the handset. Your fax is scanned and sent.
If your call is answered in person, ask them to press the start button on their fax machine. You will then hear their fax tones.
Press the Start button and replace the handset. Your fax is scanned and sent.
When the fax has been sent, the display shows TX COMPLETED to confirm a successful transmission.
NOTE
To stop a fax being sent at any time, press the Stop button.
the last number
Automatic re-dialling
If a fax fails to be sent, for example, the number dialled was engaged, your PaperJet 65 will automatically retry up to 3 times at 2 minute intervals.
If after all retries, the fax has not been sent, the document will be deleted from memory (if using MEMORY TX) or remain in the sheet feeder. You have the option of retaining failed MEMORY TX faxes in memory to enable you to try sending them again without re-scanning. To do this you must enable the document retransmission feature.
To switch document retransmission on/off
The default setting is off.
Press the Function button until display shows FAX SETUP
Press the Start button. Display shows
DATE AND TIME
Press the Function button. Display shows
VARIOUS SETTINGS
Press the Start button until display shows
RETRANS.DOC: OFF
Press the < > buttons to switch between
ON and OFF.
Press the Start button to confirm the option displayed.
The machine returns to standby.
Press the Last Number button twice.
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PaperJet 65 user guide – Edition 3 – 8.10.01
To send a fax at a pre-set time (delayed faxing)
You can set your PaperJet 65 to send a fax at a specific time in order to take advantage of cheaper call rates or to allow for different time zones.
Place document face down in the document feeder.
If
0-9
NOTE
To cancel your pre-set fax transmission, press
the Stop button or remove the document from the document feeder.
If you want to store the document in memory for delayed faxing, see “To fax from memory” on page 19.
To change the details of a pre-set fax
You can set a new time and fax number.
Press until the display shows DELAYED TX
Display shows ALREADY ENTERED
Display shows CHANGE PARAM?
Either
Press to display CANCEL SETTING
To confirm. The fax is cancelled and your machine returns to standby.
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TX AT |
19.00 |
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which the fax is due to be sent |
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AUTOMATIC |
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