Brother MFC 7860DW, MFC-7460DN User Manual

ADVANCED

USER’S GUIDE

MFC-7360

MFC-7460DN

MFC-7860DW

Version 0

TWN-ENG

User's Guides and where do I find it?

Which manual?	What's in it?	Where is it?
Safety and Legal	Read this Guide first. Please read the	For Chinese: Printed / In the box
	Safety Instructions before you set up your	For Chinese English: PDF file /
	machine. See this Guide for trademarks
		Documentation CD-ROM /
	and legal limitations.
		In the Box
Quick Setup Guide	Follow the instructions for setting up your
	machine and installing the drivers and
	software for the operating system and
	connection type you are using.
Basic User's Guide	Learn the basic Fax, Copy and Scan
	operations and how to replace
	consumables. See troubleshooting tips.
Advanced User's Guide	Learn more advanced operations: Fax,	PDF file /
	Copy, security features, printing reports	Documentation CD-ROM /
	and performing routine maintenance.	In the Box
Software User’s Guide	Follow these instructions for Printing,
	Scanning, Network Scanning, Remote
	Setup, PC-Fax and using the Brother
	ControlCenter utility.
Network Glossary	This Guide provides basic information
	about advanced network features of
	Brother machines along with explanations
	about general networking and common
	terms.
Network User’s Guide	This Guide provides useful information of
	wired and wireless network settings and
	security settings using the Brother
	machine. You can also find supported
	protocol information for your machine and
	detailed troubleshooting tips.

i

Table of Contents
1	General Setup	1
	Memory Storage ....................................................................................................	1
	Volume settings .....................................................................................................	1
	Ring volume.....................................................................................................	1
	Beeper volume ................................................................................................	1
	Speaker volume...............................................................................................	2
	Automatic daylight savings time ............................................................................	2
	Ecology features....................................................................................................	3
	Toner Save ......................................................................................................	3
	Sleep Mode .....................................................................................................	3
	Deep Sleep mode............................................................................................	3
	Toner Settings .......................................................................................................	4
	Toner Setting (Continue Mode) .......................................................................	4
	Receiving faxes in Continue Mode ..................................................................	4
	Toner End in Continue Mode...........................................................................	4
	LCD Contrast.........................................................................................................	5
	Dial Prefix ..............................................................................................................	5
	Setting up the prefix number ...........................................................................	5
	Changing the prefix number ............................................................................	6
	Mode Timer............................................................................................................	6
2	Security features	7
	Security..................................................................................................................	7
	TX Lock (MFC-7360 and MFC-7460DN).........................................................	7
	Secure Function Lock 2.0 (MFC-7860DW) .....................................................	8
	Setting Lock...................................................................................................	11
	Restricting dialing ..........................................................................................	12
3	Sending a fax	14
	Additional sending options...................................................................................	14
	Sending faxes using multiple settings ...........................................................	14
	Contrast .........................................................................................................	14
	Changing Fax Resolution ..............................................................................	15
	Additional sending operations..............................................................................	15
	Sending a fax manually .................................................................................	15
	Sending a fax at the end of a conversation ...................................................	15
	Dual access ...................................................................................................	16
	Broadcasting..................................................................................................	16
	Real Time Transmission................................................................................	17
	Overseas Mode .............................................................................................	18
	Delayed Fax ..................................................................................................	18
	Delayed batch transmission ..........................................................................	18
	Checking and canceling waiting jobs.............................................................	18
	Electronic cover page ....................................................................................	19
	Polling overview...................................................................................................	20
	Polled transmit...............................................................................................	20

ii

4	Receiving a fax	22
	Remote Fax Options............................................................................................	22
	Fax Forwarding..............................................................................................	22
	Paging ...........................................................................................................	23
	Fax Storage ...................................................................................................	23
	PC-Fax Receive ............................................................................................	23
	Changing Remote Fax Options .....................................................................	24
	Remote retrieval ............................................................................................	25
	Remote fax commands..................................................................................	27
	Additional receiving operations............................................................................	28
	Printing a reduced incoming fax ....................................................................	28
	Duplex (2-sided) printing for Fax mode (MFC-7460DN and MFC-7860DW) ...	28
	Setting the Fax Receive Stamp .....................................................................	28
	Receiving a fax at the end of a conversation.................................................	28
	Setting the Print Density ................................................................................	29
	Printing a fax from the memory .....................................................................	29
	Receiving faxes into memory when the paper tray is empty .........................	29
	Polling overview...................................................................................................	30
	Polling receive ...............................................................................................	30
	Stop polling....................................................................................................	30
5	Dialing and storing numbers	31
	Telephone line services .......................................................................................	31
	For Fax/Tel mode only...................................................................................	31
	Special line considerations ............................................................................	31
	Additional dialing operations................................................................................	33
	Dialing access codes and credit card numbers .............................................	33
	Additional ways to store numbers........................................................................	33
	Setting up Groups for Broadcasting ..............................................................	33
	Options for Setting Up Groups ......................................................................	35
	Changing Group numbers .............................................................................	37
	Deleting Group numbers ...............................................................................	39
6	Printing reports	40
	Fax reports...........................................................................................................	40
	Transmission verification report.....................................................................	40
	Fax Journal....................................................................................................	40
	Reports ................................................................................................................	41
	How to print a report ......................................................................................	41

iii

7	Making copies	42
	Copy settings .......................................................................................................	42
	Stop copying..................................................................................................	42
	Enlarging or reducing the image copied ........................................................	42
	Using the Options key ...................................................................................	44
	Improving copy quality...................................................................................	45
	Sorting copies using the ADF ........................................................................	45
	Adjusting Contrast and Brightness ................................................................	45
	Making N in 1 copies (page layout) ...............................................................	46
	2 in 1 ID Copy................................................................................................	48
	Duplex Copying (1-sided to 2-sided) (MFC-7460DN and MFC-7860DW)...........	49
	Duplex Copy (long edge flip) .........................................................................	49
	Advanced Duplex Copy (short edge flip) .......................................................	49
A	Routine maintenance	50
	Cleaning the machine ..........................................................................................	50
	Cleaning the outside of the machine .............................................................	50
	Cleaning the scanner.....................................................................................	51
	Cleaning the corona wire...............................................................................	52
	Cleaning the drum unit ..................................................................................	54
	Cleaning the paper pick-up rollers.................................................................	58
	Checking the machine .........................................................................................	60
	Checking the Page Counters.........................................................................	60
	Checking the remaining life of parts ..............................................................	60
	Packing and shipping the machine ......................................................................	60
B	Glossary	62
C	Index	66

iv

v

1 General Setup

Memory Storage

Your menu settings are stored permanently, and in the event of a power failure will not be lost. Temporary settings (for example, Contrast, Overseas Mode) will be lost.

(For MFC-7860DW)

During a power failure the machine will retain the date and time and programmed fax timer jobs (for example, Delayed Fax) for approximately 60 hours. Other fax jobs in the machine’s memory will not be lost.

(For MFC-7360 and MFC-7460DN)

During a power failure the machine will retain the date and time for approximately 2 hours. The fax jobs in the machine’s memory will be lost.

Volume settings	1

Ring volume

You can choose a ring volume level from a range of settings, from High to Off.

While in Fax mode press or to adjust the volume level. The LCD will show the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.

You can also change the ring volume through the menu:

a Press Menu, 1, 3, 1.

Volume 1.Ring

b Press a or b to choose Off, Low, Med or

High. Press OK.

c Press Stop/Exit.

Beeper volume

When the beeper is on, the machine will beep when you press a key, make a mistake, or after you send or receive a fax. You can choose a range of volume levels, from High to Off.

a Press Menu, 1, 3, 2.

Volume 2.Beeper

b Press a or b to choose Off, Low, Med or

High. Press OK.

c Press Stop/Exit.

1

Chapter 1

Speaker volume

You can choose a range of speaker volume levels, from High to Off.

a Press Menu, 1, 3, 3.

Volume 3.Speaker

b Press a or b to choose Off, Low, Med or

High. Press OK.

c Press Stop/Exit.

You can also adjust the speaker volume with the control panel keys.

a Press (FAX).

b Press Hook.

c Press or .

This setting will stay until you change it again.

d Press Hook.

Automatic daylight savings time

You can set the machine to change automatically for Daylight Savings Time. It will set itself forward one hour in the Spring, and back one hour in the Fall.

a Press Menu, 0, 2, 2.

Date&Time 2.Auto Daylight

b Press a or b to choose On or Off. Press OK.

c Press Stop/Exit.

2

Ecology features

Toner Save

You can save toner using this feature. When you set Toner Save to On, print appears lighter. The default setting is Off.

a Press Menu, 1, 4, 1.

Ecology 1.Toner Save

b Press a or b to choose On or Off. Press OK.

c Press Stop/Exit.

Note

We do not recommend Toner Save for printing Photo or Gray Scale images.

Sleep Mode

The Sleep Mode Setting can reduce power consumption. When the machine is in Sleep Mode (Power Save mode) it acts as though it were turned off. Receiving data or starting an operation wakes up the machine from Sleep mode to Ready mode.

You can choose how long the machine must be idle before it goes into sleep mode. When the machine receives a fax, computer data or makes a copy, the timer will be reset. The default setting is 3 minutes.

While the machine is in sleep mode the LCD will show Sleep.

a Press Menu, 1, 4, 2.

Ecology 2.Sleep Time

b Enter the length of time the machine is idle before entering sleep mode. Press OK.

c Press Stop/Exit.

General Setup

Deep Sleep mode

If the machine is in Sleep mode and does not 1 receive any jobs for a certain length of time, the machine will automatically enter Deep

Sleep mode, and the LCD will show Deep Sleep. Deep Sleep mode uses less power than Sleep mode. The machine will wake up and start warming up when the machine receives computer data or when you press a key on the control panel.

(For MFC-7860DW)

If a wireless network is enabled, the machine does not enter Deep Sleep mode. To disable the wireless network, see chapter 3 in the

Network User’s Guide.

3

Chapter 1

Toner Settings

Toner Setting (Continue

Mode)

You can set the machine to continue printing after the LCD shows Replace Toner. The machine will continue printing until the LCD shows Toner Ended.

The default setting is Stop. a Press Menu, 1, 8.

General Setup 8.Replace Toner

b Press a or b to choose Continue or

Stop. Press OK.

c Press Stop/Exit.

Note

•If you continue printing in the Continue mode, we cannot guarantee the print quality.

•While using Continue mode the print may appear faint.

•After replacing the toner cartridge with a new one, the Continue mode will go back to the default setting (Stop).

Receiving faxes in Continue Mode

The machine can store received faxes in the memory if you choose Continue mode when the LCD shows Replace Toner. When received faxes are printed in Continue mode the LCD will ask if the print quality of the fax is OK. If the quality is not good, choose 2.No. The machine will keep the faxes stored in the memory so you can reprint them after you replace the toner cartridge with a new one. If the print quality is good, choose 1.Yes. The LCD will ask if you want to delete the printed faxes from the memory. If you choose not to delete them, you will be asked again after you replace the toner cartridge with a new one.

Note

•The MFC-7360 and MFC-7460DN can store up to 400 faxes in memory and the MFC-7860DW can store up to 500 faxes in memory.

•(MFC-7360 and MFC-7460DN)

If you turn off the power switch faxes in memory will be lost.

•The machine will keep faxes stored in Continue Mode even if you change the

Continue setting to Stop.

•If you install a new toner cartridge when the LCD shows Toner Ended, the machine will ask if you want to print the stored faxes. Choose 1. Print to print stored faxes.

Toner End in Continue Mode

When the LCD shows Toner Ended the machine will stop printing. If the memory is full and you want to continue receiving faxes, you must install a new toner cartridge.

4

LCD Contrast

You can change the contrast to make the LCD look lighter or darker.

a Press Menu, 1, 5.

General Setup 5.LCD Contrast

b Press c to make the LCD darker. Or, press d to make the LCD lighter. Press OK.

c Press Stop/Exit.

General Setup

Dial Prefix

The Dial Prefix setting will automatically dial a

1

predefined number before every fax number you dial. For example: If your telephone system requires a 9 to dial an outside number use this setting to automatically dial 9 for every fax you send.

Setting up the prefix number

a Press Menu, 0, 5.

b Enter the prefix number (up to 5 digits) on the dial pad.

Press OK.

Note

You can use the numbers 0 to 9, #, l and !. (Press Hook to display “!”.)

You cannot use ! with any other numbers or characters.

If your telephone system requires a timed break recall (hookflash), press Hook to enter the break.

c Press Stop/Exit.

5

Chapter 1

Changing the prefix number

a Press Menu, 0, 5.

b Do one of the following:

To change the prefix number, press 1.

To remove the prefix number, press Clear to delete the digits. Go to step c.

To exit without making a change, press 2. Go to step d.

c Enter a new prefix number using the dial pad (up to 5 digits), press OK.

d Press Stop/Exit.

Mode Timer

The machine has three mode keys on the control panel: FAX, SCAN, and COPY.

You can set how much time the machine takes after the last Copy or Scan operation to return to Fax mode. If you choose Off, the machine will stay in the mode you used last.

This setting also sets the time the machine will change from individual user to the Public mode when using Secure Function Lock. (See Switching Users on page 10.)

a Press Menu, 1, 1.

General Setup 1.Mode Timer

b Press a or b to choose 0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins or Off. Press OK.

c Press Stop/Exit.

6

2 Security features

Security

You can set up your machine with multiple levels of security using TX Lock (For MFC-7360 and MFC-7460DN) or Secure Function Lock 2.0 (For MFC-7860DW) and Setting Lock. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any prescheduled Delayed Faxes will be sent even if you turn on TX Lock or Secure Function Lock 2.0, so they will not be lost.

TX Lock

(MFC-7360 and MFC-7460DN)

TX Lock lets you prevent unauthorized access to the machine. While TX Lock is on, the following operations are available:

Receiving faxes

Fax Forwarding

(if Fax Forwarding was already on)

Paging

(if Paging was already on)

Remote Retrieval

(if Fax Storage was already on)

PC Fax Receive

(if PC Fax Receive was already on) While TX Lock is on, the following operations are NOT available:

Sending faxes

Copying

PC printing

Scanning

Note

•To print the faxes in memory, turn off TX Lock.

•If you forget the TX Lock password, please call Brother Customer Service.

Setting up the password
Note	2

If you have already set the password, you will not need to set it again.

a Press Menu, 1, 6, 1.

Security 1.TX Lock

b Enter a four-digit number for the password using numbers 0-9. Press OK.

c If you are entering the password for the first time, the LCD will show Verify:

d Re-enter the password. Press OK.

e Press Stop/Exit.

Changing the TX Lock password a Press Menu, 1, 6, 1.

Security 1.TX Lock

b Press a or b to choose Set Password. Press OK.

c Enter the registered four-digit password. Press OK.

d Enter a four-digit number for the new password.

Press OK.

e If the LCD shows Verify:, re-enter the new password.

Press OK.

f Press Stop/Exit.

7

Chapter 2

Secure Function Lock 2.0 (MFC-7860DW)

Secure Function Lock lets you restrict Public access to the following machine functions:

Fax Tx

Fax Rx

Copy

Scan

PC Print

This feature also prevents users from changing the Default settings of the machine by limiting access to the Menu settings.

Before using the security features you must first enter an administrator password.

Access to restricted operations can be enabled by creating a restricted user. Restricted users must enter a user password to use the machine.

Make a careful note of your password. If you forget it, you will have to reset the password stored in the machine. For information about how to reset the password call Brother Customer Service.

Note

•Secure Function Lock can be set manually at the control panel, by using Web Based Management or by using BRAdmin Professional 3. We recommend using Web Based Management to configure this feature. For more information, see the

Network User’s Guide.

•Only administrators can set limitations and make changes for each user.

•When Secure Function Lock is on, you can only use 1.Contrast, 6.Polled TX and 7.Coverpg Setup under

2.Setup Send in the Fax menu.

If Fax Tx is disabled, you cannot use any function in the Fax menu.

•Polling Receive is enabled only when both Fax Tx and Fax Rx are enabled.

8

Setting the password for the administrator

The password you set in these steps is for the administrator. This password is used to set up users and to turn Secure Function Lock on or off. (See Setting up restricted users

on page 9 and Turning Secure Function Lock on/off on page 9.)

a Press Menu, 1, 6, 1.

Security 1.Function Lock

b Enter a four-digit number for the password using numbers 0-9. Press OK.

c Re-enter the password when the LCD shows Verify:.

Press OK.

d Press Stop/Exit.

Changing the password for the administrator

a Press Menu, 1, 6, 1.

Security 1.Function Lock

b Press a or b to choose Set Password. Press OK.

c Enter the registered four-digit password. Press OK.

d Enter a four-digit number for the new password.

Press OK.

e If the LCD shows Verify: re-enter the new password.

Press OK.

f Press Stop/Exit.

Setting up the public user mode

Public user mode restricts the functions that are available for Public users. Public users do not need to enter a password to access the features made available through this setting. You can set up one Public user.

a Press Menu, 1, 6, 1.

Security 1.Function Lock

b Press a or b to choose Setup ID. Press OK.

c Enter the administrator password. Press OK.

d Press a or b to choose Public. Press OK.

e Press a or b to choose On or Off for

Fax Tx.

Press OK.

After you have set Fax Tx, repeat this step for Fax Rx, Copy, Scan and PC Print. When the LCD shows Exit, press OK.

f Press Stop/Exit.

Setting up restricted users

You can set up users with restrictions and a password for functions that are available to them. You can set up more advanced restrictions, such as by page count or PC user login name, through Web Based Management. (For more information, see the

Network User’s Guide.) You can set up to 25 restricted users with restrictions and a password.

a Press Menu, 1, 6, 1.

Security 1.Function Lock

b Press a or b to choose Setup ID. Press OK.

c Enter the administrator password. Press OK.

Security features

d Press a or b to choose User01. Press OK.

e Use the numeric keys to enter the user

name. (See Entering text in Appendix C of the Basic User's Guide.) 2

Press OK.

f Enter a four-digit password for the user. Press OK.

g Press a or b to choose On or Off for

Fax Tx.

Press OK.

After you have set Fax Tx, repeat this step for Fax Rx, Copy, Scan and PC Print. When the LCD shows Exit, press OK.

h Repeat steps d to g for entering each additional user and password.

i Press Stop/Exit.

Note

You cannot use the same name as another user’s name.

Turning Secure Function Lock on/off

If you enter the wrong password, the LCD will show Wrong Password. Re-enter the correct password.

Turning Secure Function Lock on a Press Menu, 1, 6, 1.

Security 1.Function Lock

b Press a or b to choose Lock OffiOn. Press OK.

c Enter your four-digit administrator password.

Press OK.

9

Chapter 2

Turning Secure Function Lock off a Press Menu, 1, 6, 1.

Security 1.Function Lock

b Press a or b to choose Lock OniOff. Press OK.

c Enter your four-digit administrator password.

Press OK.

Switching Users

This setting allows you to switch between registered restricted users or Public mode when Secure Function Lock is turned on.

Changing to the restricted user Mode a Hold down Shift as you press Secure.

Change ID

XXX

b Press a or b to choose ID. Press OK.

c Enter your four-digit password. Press OK.

Changing to the Public Mode

After a restricted user has finished using the machine, it will return to the Public setting within the same time as the Mode Timer setting (Menu, 1, 1). (See Mode Timer

on page 6.) You can also exit from the restricted user mode by pressing the current Mode key you are in. Then LCD will ask you

Go to Public?.

Press 1 to choose 1.Yes.

Note

•If the current ID is restricted to the function you want to use, Access Denied will appear on the LCD and then the machine will ask your name. If you are allowed to access the function you want to use, press a or b to choose your name and enter your four-digit password.

Press OK.

10

•If the function you want to use is restricted for all users, Not Available will appear on the LCD and then the machine will go back to the Ready mode. You cannot access to the function you want to use. Contact your administrator to check your Secure Function Lock Settings.

•If your ID has set page limit restrictions and already reached the maximum number of pages, the LCD will show Limit Exceeded when you print data. Contact your administrator to check your Secure Function Lock Settings.

Setting Lock

Setting Lock lets you set a password to stop other people from accidentally changing your machine settings.

Make a careful note of your password. If you forget it, you will have to reset the passwords stored in the machine. Please call your administrator or Brother Customer Service.

While Setting Lock is On, you cannot change the following settings without a password:

Mode Timer

Paper

Volume

Ecology

LCD Contrast

Security

Document Scan

Replace Toner

Address Book

Dial Restrict

Printer (Emulation 1, Duplex 2, Reset Printer)

Network settings (except Status, Mac Address, Scan to FTP 2, Scan to E-mail 2)

Receive Mode

Date&Time

Station ID

Dial Tone

Dial Prefix

Reset

1For MFC-7860DW

2For MFC-7460DN and MFC-7860DW

Also, machine settings cannot be changed through the Remote Setup while Setting Lock is On.

Security features

Setting up the password a Press Menu, 1, 6, 2.

Security 2.Setting Lock

b Enter a four-digit number for the password using numbers 0-9.

2

Press OK.

c Re-enter your password when the LCD shows Verify:.

Press OK.

d Press Stop/Exit.

11

Chapter 2

Changing your Setting Lock password

a Press Menu, 1, 6, 2.

Security 2.Setting Lock

b Press a or b to choose Set Password. Press OK.

c Enter your four-digit password. Press OK.

d Enter a four-digit number for the new password.

Press OK.

e Re-enter your new password when the LCD shows Verify:.

Press OK.

f Press Stop/Exit.

Turning Setting Lock on/off

If you enter the wrong password when following the instructions below, the LCD will show Wrong Password. Re-enter the correct password.

Turning Setting Lock on a Press Menu, 1, 6, 2.

Security 2.Setting Lock

b Press a or b to choose On. Press OK.

c Enter your four-digit password. Press OK.

d Press Stop/Exit.

Turning Setting Lock off a Press Menu, 1, 6, 2.

Security 2.Setting Lock

b Enter your four-digit password. Press OK twice.

c Press Stop/Exit.

12

Restricting dialing

This feature is to prevent users from sending a fax or call to a wrong number by mistake. You can set the machine to restrict dialing by using the dial pad, One Touch and Speed Dial.

If you choose Off, the machine does not restrict the dialing method.

If you choose Enter # twice, the machine will prompt you to re-enter the number, and then if you re-enter the same number correctly, the machine will start dialing. If you re-enter the wrong number, the LCD will show an error message.

If you choose On, the machine will restrict all fax sending and outbound calls for that dialing method.

Dial pad restriction

a Press Menu, 2, 6, 1.

Dial Restrict. 1.Dial Pad

b Press a or b to choose Off, Enter # twice or On.

Press OK.

c Press Stop/Exit.

One Touch restriction

a Press Menu, 2, 6, 2.

Dial Restrict. 2.One Touch Dial

b Press a or b to choose Off, Enter # twice or On.

Press OK.

c Press Stop/Exit.

Speed Dial restriction

a Press Menu, 2, 6, 3.

Dial Restrict. 3.Speed Dial

b Press a or b to choose Off, Enter # twice or On.

Press OK.

c Press Stop/Exit.

Note

•The Enter # twice setting will not work if you pick up the external handset or press Hook before entering the number. You will not be asked to re-enter the number.

•You can not restrict dialing when you use

Redial/Pause.

•If you chose On or Enter # twice, you cannot use the Broadcasting feature and cannot combine quick dial numbers when dialing.

Security features

2

13

3 Sending a fax

Additional sending options

Sending faxes using multiple settings

Before you send a fax, you can change any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission, real time transmission or cover page settings.

a Make sure you are in Fax mode .

After each setting is accepted, the LCD asks if you want to enter more settings:

Other Settings 1.Yes 2.No

b Do one of the following:

To choose more settings, press 1. The LCD returns to the Setup Send menu so you can choose another setting.

If you have finished choosing settings, press 2 and go to the next step for sending your fax.

Contrast

For most documents the default setting of Auto will give the best results.

It automatically chooses the suitable contrast for your document.

If your document is very light or dark, changing the contrast may improve the quality of the fax.

Use Dark to make the faxed document lighter.

Use Light to make the faxed document darker.

14

a Make sure you are in Fax mode . b Load your document.

c Press Menu, 2, 2, 1.

Setup Send 1.Contrast

d Press a or b to choose Auto, Light or

Dark. Press OK.

Note

Even if you choose Light or Dark, the machine will send the fax using the Auto setting if you choose Photo as the Fax Resolution.

Changing Fax Resolution

The quality of a fax can be improved by changing the Fax Resolution. Resolution can be changed for the next fax or for all faxes.

To change the Fax Resolution setting for the next fax

a Make sure you are in Fax mode . b Load your document.

c Press Resolution, then a or b to choose the resolution.

Press OK.

To change the default Fax Resolution setting

a Make sure you are in Fax mode . b Press Menu, 2, 2, 2.

Setup Send 2.Fax Resolution

c Press a or b to choose the resolution you want.

Press OK.

Note

You can choose four different resolution settings.

fax resolution

Standard	Suitable for most typed
	documents.
Fine	Good for small print and
	transmits a little slower than
	Standard resolution.
S.Fine	Good for small print or artwork
	and transmits slower than Fine
	resolution.
Photo	Use when the document has
	varying shades of gray or is a
	photograph. This has the
	slowest transmission time.

Sending a fax

Additional sending operations

Sending a fax manually

Manual transmission

3

Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax.

a Make sure you are in Fax mode . b Load your document.

c Press Hook and listen for a dial tone. Or, pick up the handset of the external telephone and listen for a dial tone.

d Dial the fax number you want to call.

e When you hear the fax tone, press

Start.

If you are using the scanner glass, press 1 to send a fax.

f If you picked up the handset of an external telephone, replace it.

Sending a fax at the end of a conversation

At the end of a conversation you can send a fax to the other party before you both hang up.

a Ask the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up.

b Make sure you are in Fax mode . c Load your document.

15

Chapter 3

d Press Start.

If you are using the scanner glass, press 1 to send a fax.

e Replace the handset of an external telephone.

Dual access

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD will show the new job number.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

Note

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel scanning. If you get an Out of Memory message while scanning a subsequent page, you can press Start to send the pages scanned so far, or press Stop/Exit to cancel the operation.

Broadcasting

Broadcasting lets you send the same fax message to more than one fax number. You can include Groups, One Touch, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast.

You can broadcast up to 258 different numbers. This will depend on how many Groups, access codes or credit card numbers you have stored, and on how many delayed or stored faxes in memory.

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Before you begin the broadcast

One Touch and Speed Dial numbers must be stored in the machine's memory before they can be used in a broadcast. (See Storing One Touch Dial numbers and Storing Speed Dial numbers in Chapter 7 of the Basic User's Guide.)

Group numbers must also be stored in the machine's memory before they can be used in a broadcast. Group numbers include many stored One Touch Dial and Speed Dial numbers for easier dialing. (See Setting up Groups for Broadcasting on page 33.)

How to broadcast a fax

Note

Use (Address Book) to help you choose numbers easily.

a Make sure you are in Fax mode . b Load your document.

c Enter a number. Press OK.

You can use either a One Touch, Speed Dial, a Group number, or a number manually entered using the dial pad. (See How to dial in Chapter 7 of the Basic User's Guide.)

d Repeat step c until you have entered all the fax numbers you want to broadcast to.

e Press Start.

After the broadcast is finished the machine will print a broadcast report to let you know the results.

Note

The scan profile of the One Touch, Speed Dial or Group number you chose first will be applied to the broadcast.

Canceling a Broadcast in progress

While broadcasting you can cancel the fax currently being sent or the whole broadcast job.

a Press Menu, 2, 7.

The LCD will display the Broadcast job number followed by the fax number being dialed (for example, #001 123456789) and the broadcast job number (for example,

Broadcast#001).

Fax

7.Remaining Jobs

b Press a or b to choose one of the following:

Choose the fax number being dialed, and press OK.

Choose the broadcast job number, and press OK.

c Press 1 to cancel the fax number or Broadcast job number you chose in step b, or press 2 to exit without canceling.

If you chose to only cancel the fax currently being sent in step b, the LCD will ask you if you want to cancel the broadcast job. Press 1 to clear the whole broadcast job or 2 to exit.

d Press Stop/Exit.

Sending a fax

Real Time Transmission

When you are sending a fax, the machine will scan the documents into the memory before sending it. Then, as soon as the telephone line is free, the machine will start dialing and sending.

Sometimes, you may want to send an		3
important document immediately, without
waiting for memory transmission. You can set
Real	Time TX to On for all documents or
Next	Fax:On for the next fax only.

Note

•If the memory is full and you are sending a fax from the ADF, the machine will send the document in real time (even if

Real Time TX is set to Off). If the memory is full, faxes from the scanner glass cannot be sent until you clear some of the memory.

•In Real Time Transmission, the automatic redial feature does not work when using the scanner glass.

Sending in real time for all faxes

a Make sure you are in Fax mode . b Press Menu, 2, 2, 5.

Setup Send 5.Real Time TX

c Press a or b to choose On. Press OK.

Sending in real time for the next fax only

a Make sure you are in Fax mode . b Press Menu, 2, 2, 5.

Setup Send 5.Real Time TX

c Press a or b to choose Next Fax:On. Press OK.

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