Apple Newton Press User Manual

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1 Getting Started

This chapter explains how to install and set up the Newton Press software. It also provides instructions for connecting your computer and Newton personal digital assistant (PDA) and trying out the Newton Press application.

In this package

Check the contents of your Newton Press package. You’ll find:

Newton Press manual

Installation disks

1

System requirements

To install the Newton Press application and use it with a Newton PDA, you need

m a Macintosh computer or a compatible computer using the Macintosh OS m system software version 7.0 or a later version

mat least 1.5 megabytes (MB) of free random-access memory (RAM) (2 MB recommended)

m3 MB of space available on your hard disk (during installation the program tells you if you need more space)

ma modem or printer port available on your computer, or an AppleTalk connection to which you can connect a Newton PDA

m a serial cable or LocalTalk connector m a Newton PDA

Connecting your Newton PDA to your computer

Before you can transfer information between your computer and a Newton PDA, you need to connect the two machines.

You can connect a Newton PDA directly to your computer using the serial cable. If you are connecting your Newton PDA directly to your computer, see “Connecting a Newton PDA Directly to Your Computer,” in the next section for instructions.

You can also connect a Newton PDA to an AppleTalk network to transfer information. If you are connecting your Newton PDA to an AppleTalk network, see “Connecting a Newton PDA Over an AppleTalk Network” later in this chapter for instructions.

IMPORTANT You can use the Newton Press application to create and format books on your Macintosh without connecting a Newton PDA to your computer or network. To install a book package on a Newton PDA, however, you must connect it. To complete the installation procedure given here and to test whether Newton Press is installed correctly, be sure to follow the connection instructions given next.

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Apple Newton Press User Manual

Connecting a Newton PDA directly to your computer

Follow the instructions below to connect your Newton PDA directly to your computer’s modem or printer port.

To connect your Newton PDA directly to your Macintosh computer, you need a Macintosh serial cable (with mini-DIN-8 connectors on both ends). You can purchase this cable from an authorized Apple dealer.

To connect your Newton PDA and your computer by cable:

1Turn off your computer and Newton PDA.

2Connect one end of the cable to the modem or printer port and plug the other end of the cable into the Newton PDA’s communication port.

Connect to an Apple

 

If you use the printer port,

MessagePad or other

W [

go to the Chooser and

Newton PDA.

make sure AppleTalk

 

 

is inactive.

That’s it! You’ve linked a Newton PDA to your Macintosh computer. You can go on to “Installing Newton Press,” later in this chapter.

Getting Started

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Connecting a Newton PDA over an AppleTalk network

Follow the instructions below to connect your Newton PDA to an AppleTalk network.

If your computer is connected to an AppleTalk network, you can connect the Newton PDA to the network, too. To connect the device, you must have a LocalTalk or other type of AppleTalk connection kit, available from an Apple-authorized dealer.

Be sure to purchase the same type of LocalTalk connector box and cable that your network uses. Some LocalTalk connector boxes require RJ-11 cables, like those used to connect telephones to wall jacks. Other AppleTalk networks use LocalTalk connector boxes that require cables with DIN-8 connectors.

LocalTalk connector box

LocalTalk cable

To connect your Newton PDA to an AppleTalk network:

1Turn off your computer and Newton PDA.

2Follow the instructions that came with your connection kit to connect the LocalTalk cable to the computer.

3Plug the AppleTalk cable into the communication port of your Newton PDA.

4Turn on your computer and choose the Chooser from the Apple (K) menu.

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5Make sure AppleTalk is active.

If not, click the AppleTalk Active button. If instructions appear on screen, follow them.

Make sure

AppleTalk is active.

That’s it! You’ve linked a Newton PDA to your Macintosh computer on a

AppleTalk network.

Installing Newton Press

The Newton Press package comes with two disks that contain the Newton Press software and a program called the Installer that copies the software onto your hard disk. Follow the steps in this section to install the software.

The Installer program installs the application software and fonts you need. For a list of the files that are installed with Newton Press, see the Readme file installed with the Newton Press software.

IMPORTANT To install the Newton Press software, your Macintosh must be using system software version 7.0 or later. If your Macintosh has an earlier version of the system software, see your Apple-authorized dealer for an upgrade.

Before you begin: Lock the disk by turning it over and sliding the small square plastic tab so you can see through the hole. (The disk may already be locked.)

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5

These instructions tell you how to restart your computer with the extensions turned off (which prevents incompatible software from interfering with the installation) and how to use the Installer program.

1Quit any application programs that are open.

2While holding down the Shift key on the keyboard, choose Restart from the Special menu. Don’t release the Shift key until you see the “Extensions Off” message on your screen, or until your normal desktop appears.

3Insert the Install 1 disk for Newton Press into a floppy disk drive.

The disk’s icon appears on the desktop.

4Double-click the disk icon to open it.

5Double-click the Installer icon to start the Installer program.

IMPORTANT The Installer checks whether you have the correct system software and enough free space on your hard disk for installation. If not, it displays a message telling you what you need. You won’t be able to install the software until you correct the problem. If it says you don’t have the correct system software, you can purchase a new version from your Apple-authorized dealer.

6After you read the information on the screen, click Continue.

The Install dialog box appears.

7Make sure that the disk named in the Destination Disk box is the one on which you want to install the software. If not, click Switch Disk until the correct disk name appears.

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8Click the Install button.

The Installer takes a few moments to calculate what needs to be done and then begins to copy files.

9When you see a message reporting that installation was successful, click Restart.

Congratulations! You’ve installed the Newton Press application software.

Installation troubleshooting

If the Installer can’t complete the installation, you’ll see a message. Here are some ways to fix some common problems.

mMake sure that you have the correct hardware or system software. (If you don’t, the Installer tells you what you’re missing.)

mMake sure you turn off your software extensions as described in the previous section.

mMake sure you have enough free disk space on your hard disk. If necessary, drag old files you no longer need into the Trash and empty the Trash to make more room. The Newton Press application requires 3 MB of free hard disk space.

Starting Newton Press

Now that you’ve installed the computer software, you must set your computer software and the Newton PDA to communicate.

Getting your computer ready

After connecting your computer and Newton PDA, you next must open the application program and indicate the type of connection that you have used. You don’t need to specify the connection type again unless you change to a different type of connection later.

Getting Started

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To set the Newton Press connection preferences:

1Double-click the Newton Press icon to open the application.

The Newton Press window appears.

2Choose Preferences from the Edit menu.

The Preferences dialog box appears.

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3In the Installing section, click the Connect via Network or Connect via Serial button, according to the type of cable connection that you’ve used.

If you have a direct connection to the computer, click Connect via Serial and then choose the type of port that the cable is connected to by choosing Modem or Printer from the Port pop-up menu. If you are using LocalTalk cables and connection, click the “Connect via Network” option.

(If you are connecting with a serial cable to a PowerBook, you may see only one combined option of “Printer/Modem” in the Port pop-up menu.)

4Click OK.

You’ve now set up the Newton Press application to communicate over your cable connection.

Next, let’s start creating a book by adding some text to the empty document.

Creating a book

1Click the Add button in the Newton Press window.

The Add dialog box appears.

2Select the Annual Report file in the Samples folder and click Add.

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Newton Press adds the Annual Report file to the book, formatting it for display on a Newton PDA screen.

3Inspect the newly added text by clicking the Up and Down arrows on the Newton Press window to move from page to page.

You can browse the information that you’ve added to this book.

The information that appears on the screen, however, is not yet a Newton package that can be installed on a Newton PDA. Now you’ll save the book as a package and then install it on your Newton PDA.

4Click the Create button.

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The Create dialog box appears.

5Type a new name for the package, or use the one that already appears in the “Save Book Package as” box, and click Save.

Newton Press saves the Newton book as a package in the Newton Press folder. It also automatically prepares to install the package on your Newton PDA. (You can turn this automatic installation feature off, if you wish. See Chapter 7, “Setting Preferences” for more information.)

You’re now ready to set up the Newton PDA to communicate with the computer.

Getting your Newton PDA ready

To get your Newton PDA ready to receive a new package, you must specify the type of connection you’ve made between the device and your computer.

To set up and open a connection on the Newton PDA:

1Turn on the Newton PDA.

2Tap the Extras drawer ´.

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3In the Extras Drawer, tap Connection k.

You may have to set your Newton PDA to show all icons to see the Connection icon.

A slip appears. This slip shows the type of connection currently set for your Newton PDA.

Shows the connection set for your Newton PDA.

Tap to select another connection type, if necessary.

Note: If your Newton PDA uses a version of the Newton operating system earlier than version 2.0, the slip may appear slightly different.

4If the type of connection that appears in the slip is not correct, tap “Connect via” to change the connection. If it is correct, skip to step 8.

A list of connections appears.

5Choose either Serial or AppleTalk.

m If you choose Serial, your connection setup is complete. Skip to step 8. m If you choose AppleTalk, tap “Connect to.”

A pop-up menu appears.

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6Choose “Other computer” to see a list of computers on the network.

A slip appears listing computers.

If you see the Macintosh computer you want,

tap its name.

Tap here to change zones and see other Macintosh computers.

Note: Instead of choosing “Other computer,” you can choose “Other worksite” and create a worksite slip. See the handbook that came with your Newton PDA for more information on creating a worksite slip.

7Select a computer from the list and tap Xto close the slip.

Note: If your Newton PDA uses a version of the Newton operating system earlier than version 2.0, select the computer and tap Use Macintosh.

m If you don’t see the computer you want, and your network has zones, tap Change Zone.

A slip appears.

Tap the zone you

 

 

 

To see more zones, tap the arrows.

want to use.

 

 

 

 

 

 

 

Tap the Macintosh computer you want.

 

 

 

 

 

Select the zone and Macintosh you want to use and tap X.

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8Tap Connect.

Your computer and Newton PDA establish a connection, and Newton Press installs the new Newton Book package in the Extras Drawer.

Locating the new book

Let’s check to see that your Newton book was installed on your Newton PDA.

1On the Newton PDA, open the Extras Drawer.

A new book with the title you gave it appears in the Extras Drawer. If the new book does not appear in the Extra Drawer, see the next section, “Problems,” for more information.

2Tap the book icon to open it.

Congratulations! You’ve created and installed your first book on a Newton PDA.

For more information about how to review the book, see Chapter 8, “Viewing Your Book on a Newton PDA.”

Problems?

If the new book didn’t transfer to your Newton, make sure that:

mthe connections between your Newton PDA and the computer are properly attached.

myou installed the software and set up the computer and Newton PDA correctly, as described earlier in this chapter.

myou have specified the correct port or network connection in the Preferences dialog box in the Newton Press application on your computer, as explained in “Getting Your Computer Ready.”

myou have made AppleTalk inactive in the Chooser if you have a serial connection to your Printer port.

myou have opened a connection using the Newton PDA, as explained in “Getting Your Newton PDA Ready.”

Review the Readme file for important late-breaking information about Newton Press.

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If problems persist, see Chapter 9, “Troubleshooting,” for solutions to common problems encountered when installing software or installing books on a Newton PDA.

Quitting Newton Press

When you no longer want to use Newton Press, you can close it and unplug the Newton PDA from its connection to the computer or network.

To quit the Newton Press application:

mOn your computer, choose Quit from the File menu to close the Newton Press application.

If you have a book open that you haven’t saved, you see a message asking if you want to save your work. Click Save to save your work, or Don’t Save to discard the currently open book.

To unplug the Newton PDA:

1Turn off the computer.

2Turn off the Newton PDA and unplug the end of the cable connected to the device.

You can also unplug the cable from the computer, if you want, or leave it plugged in. If your Newton PDA is connected to a network via a connector box and cable, disconnect the cable connected to the Newton, but leave the connector box connected to the network.

Getting Started

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2 Creating a Book

Newton Press provides fast and flexible ways of creating Newton books. With the Newton Press application you can

mCreate books automatically by dragging and dropping documents onto the Newton Press icon and have them automatically installed onto a Newton PDA

m Create an empty book file to start a new book

m Move from page to page through a book or jump to a specific page m Edit a book and copy and paste text and graphics

m Add documents from your computer applications to a book

mAdd graphics, including charts, clip art, company logos, and more, to a book

mRecord information about a book, including a title, author, and unique ID number or ISBN number

m Save and open your work in progress

For information about formatting books, see Chapter 3, “Formatting Your Newton Book.”

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Dragging and dropping a book onto a Newton PDA

Once your computer and Newton PDA are connected, you can quickly move information from your computer to your Newton PDA. Drag a document onto the Newton Press application icon. The application automatically creates a fully formatted book. After creating the book, the application installs it as a package on the Newton PDA.

IMPORTANT You must have the “Install book after creating” option selected in the Preferences window to create books by dragging and dropping. For more information, see Chapter 7, “Setting Preferences.”

To drag and drop a document onto a Newton PDA:

1Connect the Newton PDA to the Macintosh computer.

2On your computer, drag a document onto the Newton Press icon.

The Newton Press application opens, adds the document to a book, and prepares to install the book. A message appears telling you to establish a connection using your Newton PDA.

3On your Newton PDA, set up the connection by opening the Extras Drawer and tapping Connection.

4Specify the type of connection used by the Newton PDA and tap Connect.

The Newton PDA and computer establish a connection and you see a progress message as the book package is transferred to the Newton PDA.

You can also select several documents on the desktop and drag them onto the application all at once. Newton Press adds the documents to the book in the order in which they are displayed in the window. For example, if your documents are displayed in order by date, Newton Press adds the document by order of date.

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Creating a new book

In addition to dragging and dropping information onto the application, you can create a new book by opening the Newton Press application. When the application opens, it creates a new empty document.

If Newton Press is already open, and you have a Newton book open, you save and close the current book, and then open a new one.

To create a new empty book when Newton Press has a document open:

1Close the currently open document by clicking the close box.

If you haven’t saved your changes, Newton Press asks if you want to save your work. Click Save to save the currently open document.

2Choose New from the File menu.

The new book appears in an untitled empty window.

You can type or add text into your book and it appears here.

Click here to move from page to page.

Click here to add a document to your book.

Click here to see the table of contents for a book.

Click here to create the final package that will be installed on the Newton PDA.

Text you type appears at the insertion point. Text is automatically formatted to fit the size of a Newton PDA screen, providing an accurate picture of how your book will look.

Creating a Book

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You can select and edit text using standard Macintosh editing procedures. You can select an entire document and change its font characteristics and text alignment by choosing the Select All command in the Edit menu. You can cut, copy, and paste text and graphics and choose font characteristics, alignment, and other formatting options. For more information about formatting your document, see Chapter 3, “Formatting Your Newton Book.”

To edit text:

mSelect the text you want to change and type or choose commands from the menus to change it.

Navigating in your document

As you create a document, the application automatically divides it into pages that fit within a Newton PDA’s screen. You can move from page to page or jump directly to the page you want.

Click these arrows to move forward or backward page by page.

To move from page to page:

m Click the down or up arrow to move to the next or previous page.

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To move to a specific page:

1Choose Go To Page from the Book menu.

The Go to Page dialog box appears.

2Type a page number and click Go To.

By the way: If you have an extended keyboard, you can also jump directly to the beginning of a document by pressing Home and to the end by pressing End.

If you have created a table of contents, you can also use it to go to specific pages. For more information about creating and using a table of contents, see Chapter 4, “Creating a Table of Contents.”

Copying and pasting

You can copy text and graphics from other documents on your computer and paste them into a book. Before pasting, click in the book to place the insertion point where you want the copy to appear. For more information about placing graphics in your book, see “Bringing Graphics into a Book” later in this chapter. For information about adding text, see the next section, “Bringing Documents into a Book.”

Bringing documents into a book

After opening a book window, you can build books quickly by adding documents created with other applications. If you have documents such as sales forms, price tables, or product listings created on your computer, you can add them to a book without re-entering information. The added document is automatically reformatted by the Newton Press application, preserving as much of the original format characteristics as possible.

IMPORTANT If you are going to add a document to a Newton Press book that will require many formatting changes—for example, many changes of fonts or adjustments to tables—you may find it easiest to use the formatting features of the original application to change the document before adding it to your Newton Press book.

Creating a Book

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The Newton Press application can bring in files created by many commonly used Macintosh applications. For more information about the kinds of documents you can add, see the Readme file installed with the Newton Press software.

Adding a new document

Before you add a document, make sure that the text and any graphics within the document can be added successfully. Newton Press can add many types of documents that incorporate text and graphics. However, certain applications create text or graphics that the Newton Press application can’t add. For example, if a word-processing document contains tables of information formatted in cells, the Newton Press application can’t interpret this type of table. You must convert such tables to text separated by tab stops and the application can then add the tables to a book. If a word-processing document has footnotes, Newton Press will not add them.

Newton Press can add several types of graphics. (For a list of the graphic formats that Newton Press can import, see the Readme file installed with the Newton Press software.) If a document contains graphics in a special format that Newton Press can’t import, you should eliminate them from the document you want to add. For more information about adding graphics, see “Bringing Graphics into a Book” later in this chapter.

When you add a file, the Newton Press application automatically checks the text to see what fonts are used. If the application detects fonts that aren’t available on a Newton PDA, the application allows you to choose suitable fonts to be substituted. For more information about font substitution, see “Using Fonts” in Chapter 3.

A document is always added to the end of the book. You can select and move the added information to a different position if you want.

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To add a document to a book:

1With a book open in the Newton Press application, click the Add button or choose Add from the File menu.

The Add dialog box appears.

2Select the name of the document you want to add and click Add.

The Newton Press application begins to add the document to your book. If the application finds fonts that are not available on a Newton PDA, a dialog box appears asking you to select a Newton PDA font to substitute.

Click the button for Espy Sans, Geneva, or New York and click OK. If the dialog box appears again, asking you to substitute another font, repeat the procedure. For more information about font substitution, see Chapter 3, “Formatting Your Newton Book.”

The added document appears in the Newton Press application window.

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Note: When you add a file, the name of the file is also added to the table of contents. If you don’t want the file name added to the table of contents, you can turn this option off. For more information, see Chapter 7, “Setting Preferences,” and Chapter 4, “Creating a Table of Contents.”

Dragging and dropping a document for editing

To add a document to a book quickly, you can drag a document icon into the open Newton Press window. Newton Press automatically adds the document, formatting it for display on a Newton PDA.

To quickly add a document to a Newton Press book that you are working on: m Drag a document into the Newton Press window.

If the font substitution dialog box appears, select the font you want and click OK.

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Adding multiple documents to a book file

You can add multiple documents to a book. Each time you add a document, the Newton Press application adds the new document to the end of the book.

As you add documents, remember to save your work in progress periodically. Should a power outage or other problem arise, you can open your last version of the book without losing your work. For information about saving your work in progress, see “Saving and Opening Your Work in Progress” later in this chapter.

Bringing graphics into a book

You can place graphics in a book to illustrate concepts, provide charts, include a company logo, spur visual interest in your document with clip art, and more.

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Your graphics must be in a file format that Newton Press can use. Newton Press can open PICT files and bitmapped files, that is, graphics created as dots or pixels with an application program such as MacPaint II. It can also open several other file formats. For a list of available translators, see the Readme file installed with the Newton Press software.

This is a clip art image.

You can use clip art in your books.

Before inserting a graphic into a book, you can use the application the graphic was created in to resize or scale the graphic to fit within the dimensions of the Newton Press window. You can also place images that are larger than the screen in a book, and the reader on the Newton PDA can scroll to see the entire image.

You can add documents that have graphics in them and the graphics will appear in the book correctly if a file translator is available for the graphics file format. If no file translator is available, you should delete the graphics from the document or convert them to PICT or bitmapped images, or another file format that Newton Press uses.

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1

2

3

4

1

2

Tip: Many graphics applications allow you to save images as PICT files. You can also convert some graphics to PICT or bitmapped images by producing screen captures of an image while it is on your Macintosh screen. Press x-Shift-3 on your Macintosh to capture an image of your entire screen. You can then open this image in a paint application and select and resize the graphic. You can also create screen captures using special screen capture applications.

You can copy an image from your document, graphics application, or the Scrapbook and paste the image directly into the Newton Press book. You can also add them to a book by choosing the Add command in the File menu.

To copy and paste a graphic in a book:

Select the graphic image in a document or the Scrapbook.

Choose Copy from the Edit menu.

Open the book and click the page where the image should appear. Choose Paste from the Edit menu.

To add a graphic to a book:

Click the Add button or choose Add from the File menu.

The Add dialog box appears.

Select the name of the image you want to import and click Add.

The graphic is added to the end of the current book.

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Naming and identifying a book

You can record information about your book, such as a title, the name of the package, the author of the book, and other information. You can also select the look of the icon that represents the book on a Newton PDA.

To name the book and pick an icon, click Title in the Newton Press window or choose Title from the Book menu. The Title dialog box appears.

Choose an icon from the pop-up menu at the top of the dialog box. (Choosing an icon only changes the look of the icon; it does not change the content or file format of the book.) Type a name for the book in the Title box. The title is the name that will appear for the book in the Extras Drawer on the Newton PDA.

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You can also enter additional information about a book when you click More Choices. The Title dialog box expands and you can type a long name, an ID, ISBN, or other identifying number, the name of the author, copyright information, and the date.

Note: Be sure to give your books a unique title and long name. You cannot install a Newton book package on your Newton PDA if a package with the same title and long name already resides on the Newton PDA.

To specify the book title and other identifying information:

1Click Title in the Newton Press window or choose Title from the Book menu.

2Type a book name and choose an icon.

3Click More Choices when you want to enter additional information about the book and add your information.

4Click OK.

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Saving and opening your work in progress

As you work on your book, it’s a good idea to save your work as you go. Saving your work in progress creates a file that you can open later and change with the Newton Press application. Saving your work this way ensures that you have a backup copy of your book should you need one. This work file is not a package that can be downloaded to a Newton PDA for viewing. It is a file you can open and continue working on until your book is completed. Once the book is finalized, you then save it as a book package that can be installed on a Newton PDA.

Saving your work in progress

To save your work in progress:

1Choose Save from the File menu.

If you have previously saved the document, Newton Press saves the latest version for you, and you can continue working.

If this is the first time that you are saving the document, the Save dialog box appears.

2Type a name for your work file in the Save Newton Press document box.

3Choose a location for your file on your hard disk or in a folder, if you want.

4Click Save.

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